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HomeMy WebLinkAbout11/1/2016 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. CAN TUES SAY, N VEMBFP 1, 2016,, IN THE COUNCIL CHAMBERS OF THE VINT }N MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINT 3N, VIRGINIA MEMBERS PRESENT Bradley F. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Richard W. Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Interim Finance Director Anita McMillan, Planning &;honing Director .Joey Hiner, Public Works Director Tom Foster, Police Chief` Chasity Barbour,War Memorial Facilities Manager The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Roll call Mayor Grose present. After a Moment of Silence, Vice Mayor Hare lad the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the Mingle at the Market on November bt' and a Veteran's [day Celebration on November 6th from 12 Noon to :00 p.m. at the War Memorial with a ceremony at 1:00 P.M. The next item on the agenda was a preview of the upcoming General assembly Session b Delegate Christopher T. Head.. Delegate Head began by first sharing an interesting election story from 1800. Delegate Head next commented that this session will be a short session of 45 days. The most important item will be the budget that has approximately a $500 million shortfall. This came about because the budget was planned around an estimate; that income in Virginia would go up this year by 4.7%. For the last ten years incomes have risen at an average of 1. % which is what happened again this year. In a State that has to balance the budget, they will spend a lot of time discussing what does not get funded. Another item will be a renewed effort on the part of the Governor to expand Medicaid. Delegate Head next commented that the Certificate f Public deed was a part of last year's session and will be gain this year. This issue will be particularly impactful for the Roanoke Malley. The idea is that a hospital or health care provider that wants to expand would have to apply with the Mate for a Certificate of Public Need and will have to meet certain criteria. The argument locally is from Lewis Gate Hospital in that they have been trying for years to put in a neonatal intensive care unit and C rilion is against it. The interesting thine is that you have a not-for-profit hospital in Carillon and a for-profit hospital in Lewis gale. He commented that if a private entity is paying taxes and is run by stockholders that vivant to make an investment in something,they should be able to do that. If the Certificate is=eliminated, there will be private surgical and imaging centers opening up where you will be able to have procedures done and they will e covered by insurance. They will be less expensive, but they will not take Medicaid nor handle any of the charity care work. If those same procedures are clone at Carillon, they will charge more because they are offsetting the costs of Medicaid and the charity work. Another area is the "Go Virginia" discussion that was started last year with regard to economic development. This will be a great opportunity for us to bring in businesses by thinking regionally. Over the last year in session, our legislative delegation from this area worked cooperatively in saving the Catawba Hospital and getting the Deschutes and EIdor businesses to locate in the area. s we think regionally about this initiative, it is going to require us to define a region. One of the options is to go with the Blacksburg area through Roanoke and maybe into Bedford. Another option would be to extend it out into what is now region 2000 and go all the way to Lynchburg. He indicated that would be his choice because of having Liberty University on one and and Virginia Tech on the other end and this region would become the urban hub that everything revolves around. 2 The next item on the agenda was a presentation of the Certificate of Distinguished Budget Presentation Award for the Fiscal Year beginning July 1, 201 awarded to the Treasurer/Finance Department. Anne Cantrell commented that the Town's Budget for FY 201 -2017 was submitted for the first time this year to the COA was awarded on the first submission. Comments were received on the submitted budget and they will focus on those comments and continue to submit the budget`each year. She then presented the aware! to Council. The next item on the agenda was a presentation of the 2016 Small Business of the Year Nominee awarded to the Vinton War Memorial:. Fete Peters commented that the Roanoke Regional Chamber recently held their 30th Annual Small Business Awards Banquet on October 6th. The War Memorial was one of six nominated in the Best Small Business under the Nonprofit, Arts & Cultural division. He recognized Chasity Barbour, the Facilities Manager, and showed the award that was presented at the event. The Town Attorney announced the vacation of the Daleview Drive matter that was tabled at the October 13, 216 meeting will be considered at the November 15 2016 meeting. The next item on the agenda was a briefing on Glade Greek Greenway Phase 2 funding and the need for funds to be appropriated from the general- revenue fund to the general expense fund for the expenditures related to the construction of 3,060 linear feet of a ten-foot wide multi-use greenway trail. Anita McMillan commented that in October of 2015, Council approved the submission of an application in the amount of $417,710` for VDOT MAP-21 TA Funds. The total estimated cost for the g eenw y is $526,210. In April of this year, Roanoke County donated to the Town an 30 foot wide easement along glade Greek on the former William Byrd High School properly: In July of this year, the Commonwealth Transportation Board approved the allocations for the Fiscal Year 2017 for the project. The Project Administrative Agreement and Appendix A have been executed by the Town Manager and VDOT Officials. The Project must be completed and the allocation expended by October 1, 2020. The grant require a minimum of 20% local match which is to be funded by the Town and Pathfinders for the Greenways. The breakdown includes administrative costs of $50,000; the easement donation from Roanoke County o $ ,000 labor and materials from Pathfinders to build the shelter under the existing Norfolk Southern railroad track of $ 4,000 and the purchase and installation of a drainage pipe by the Town of$ g, 00. Ms. McMillan next commented that Phase 'I Is now under construction and is anticipated to be completed by the end of November, but they have until January 91h. A summary of the Project Budget was provided with the agenda package. The Resolution will be on the November 15' meeting for Council's consideration. Council Member Scheid asked if there is going to be a parking lot off of Gus Nicks Boulevard for this Phase. Ms. McMillan responded it has been discussed with Roanoke County, but the details still have to be worked out. Vice Mayor Hare commented that it would have been nice if the bridge work for Phase 'I could have been coordinated to realign and make the sidewalk bigger on the one side. Vice Mayor blare asked about using funds in the current budget and Ms. McMillan responded that we will be operating in multiple fiscal years as long as the project is completed in 2020. We have to start spending funds by October of this year. Pete Peters commented that a significant amount of funds would be corning off the books this year for the CDBC, so it should balance itself out. Ms. McMillan further commented that with regard to Phase 1 the donation from Novozymes of $5 ,000 and the contribution from Roanoke County for $20,000 are already in the budget, All of the grant funds are on a reimbursement basis, so we have to spend the money up front. The Mayor asked about the huge boulders on Phase 1. Ms. McMillan commented that some would be used for traffic control near the trailer park to minimize the issue of illegal dumping and some will be placed on the vacant panel for children to climb or . 4 The next item on the agenda was a briefing on a proposed Ordinance amending Chapter 74, "Secondhand Goods" of the Vinton Town Coda by adopting Article lll, "Precious Metals Dealers," for the purpose of regulating precious metals dealers conducting business within the Town of Vinton and providing for an effective date. Chief Poster commented that this Ordinance is being proposed to bring the Town"s Code in line with other jurisdictions in the Roanoke Valley and the Cede of Virginia. Chief Faster next reviewed several key sections of the proposed Ordinance. There are currently two pawn brokers located in the Town limits. The Town Attorney commented that this Ordinance is consistent with the model Code: Mice Mayor Hare asked what training would be available with our existing pawn broker; Chief Poster commented that he had not yet spoken with Minton Pawn on Virginia Avenue, but once the Ordinance is approved, he will make sure they are aware of the provisions and will provide then with the necessary information and guidelines for the permitting process. Vice Mayor Hare commented that the two businesses to be affected have not been made aware of the changes and given the opportunity to voice their concerns; Chief Foster commented that the new pawn shop opening in Town has inquired about the required permit. At Vice Mayor Hare's request, he would visit with Vinton Pawn to discuss the proposed Ordinance and offer there the opportunity to come to the next Council meeting. The next item on the agenda was to consider adoption of a Resolution authorizing the Town Manager to execute a Performance Agreement with Waukeshaw Development Inc., and the Roanoke County Economic Development Authority as part of the redevelopment of the former William Byrd High .school. Fete Deters first commented on the project by Waokes aw to invest 10 million into the redevelopment of the property into 80 �1- apartments. The terms of the Agreement include the reimbursement of all applicable permitting, water and sewer connection fees and the property taxes collected on the property over a ten year period not 5 to exceed 30, 00.00. Council Member Scheid commented that d correction needs to be made to the Agreement in the second WHEREAS. The word "seventy" needs to be corrected to "eighty". Mr.. Peters noted the correction. Council Member Scheid asked if we know when the developer will begin to work on the property: Mr. Peters responded that once the purchase of the property is completed, Waukeshaw anticipates starting in late Winter or early Spring. They are Adapted resolution No. 2172 anticipating about 13 months of construction. authorizing the Town Manager to execute a Performance Agreement Vice Mayor Hare made a motion to adopt the with Waukeshaw Development Inc;:; Resolution as presented; the motion was and the Roanoke County Economic seconded by Council Member Scheid and carried Development Authority as part of the by the following roll call vote, with all members redevelopment of the former William voting: Vote 5-0; Yeas (5) — tiles, McCarty, Byrd High School Improvements Scheid; Hare; Grose, bays (g) —Done. Protect The Mayor commented on the success of the Downtown Trick or Treating and the Greenway Commission Annual Picnic that was held in Town. He also commented on the Council retreat and the recent Roanoke Valley-Alleghany regional Commission annual banquet. Comments from Council: Council Member Liles commented on the retreat;. Council Member McCarty commented on the retreat and the continued work toward getting FEMA approval for the skateboard park. Council Member Scheid commented on the retreat. She then asked Joey Diner if he knew when the bridge work on Virginia Avenue would be completed by the City. Mr. Miner commented that they are looking at probably the end of January to get all four lanes open. Council Member Scheid next asked Pete Peters for an update on the CDBG Grant: Mr. Peters responded that the last construction component is completing the fagades on five properties. They are two to three weeks out to being completed including the Post Office. He expressed thanks to the Finance Department for their worm in keeping the financial records in order; DHCD staff will be initiating the close-out procedures in the coming weeks and the final two drawdorns will be submitted. All of this has to be completed by December 3st and we are looking forward to the grand re-opening of the downtown in the Spring.. Vice Mayor Hare commented on the retreat and the success of the Trick or Treating. The last item on the agenda was to consider appointments to the Vinton Advisory Committee, The Mayor commented that at the Council Strategic Planning Retreat on October 24, ` 016, Council discussed the creation of a new Advisory Committee to study several upcoming items, one being the Gain Sharing Agreement, and advise Council on some of the aspects of where we should go as a community, He then asked if there were any other nominations for the Committee. Nearing no rather nominations, Council Member Liles made a motion to appoint the following individuals to the Vinton Advisory Committee: Bradley Grose, Mayor, Janet Scheid, Council Member; Anne Cantrell, Interim Finance Director, Justin Davison, Theresa Fontana, Town Attorney; Tom Foster, Police thief, Joey Hiner, Public Works Director, Chris L,inkou , Deputy Chief, Fire/EMS; Bruce Mayer, Stephanie Brawn-Meade Cary Myers, Barry Thompson, Town Manager and Sherri Winkler. The motion was seconded by Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) — Liles, .McCarty, Scheid, Hare, Grose; lays 0) — Approved appointments to Vinton None. Advisory Committee Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Scheid and carried by the following'vote, with all members voting: Vote -0; Yeas 5) — Liles, McCarty, Scheid, Aare, Grose, Nays 0) — I one. The meeting was adjourned at 8:14 p.m. Meeting adjourned APPROVED: Bradley E. Grose, Mayor EST: Susan N. Johnson own Clerk