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HomeMy WebLinkAbout11/3/2020 - Regular1 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 3, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, AND ORDINANCE NO. 1016 MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Acting Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Interim Police Chief Anita McMillan, Planning & Zoning Director The Vinton Town Council meeting was held via Virginia Government Facebook Page. The Mayor The Town Clerk called the roll with Council Member Liles, Council Member Mullins Member Stovall, Vice Mayor McCarty Grose present announced the names of staff and others present, confirmed that the meeting was Section 4- Acts of the Virginia General Assembly and that means. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: December 3 – 6:30 p.m. – tree lighting following by Christmas Parade at 7:00 p.m.; December 5 – 10:00 a.m. – 2:00 p.m. - History Museum Holiday Open House and December 17 – 5-7:00 p.m. - Vinton Chamber Holiday Open House – Charles R. Hill Community Center. 2 Vice Mayor McCarty then asked Chief Drumond to tell about the Vinton’s Bearded Blue Program. Chief Drumond commented that the Police Department along with other Town Departments will be participating in the Santa Claus and the women in the department will be encouraged to put their hair to promote the holiday season from November 1st to December 31st. The next item on the agenda was a briefing on 307 South Pollard Street (060.15-07- encourage the expansion of the restaurant located Farmburguesa commented that this matter has been discussed on two occasions with the Town’s Economic reviewed the general terms of the lease agreement and that the agreement will also provide a purchase Farmburguesa. The parties have created an LLC and are anticipating in year based on the total tax assessment town and county taxes. investment goals and generate their estimated revenue, they will have an opportunity to approach the Town to purchase the bring it back to Council for their consideration. A Public Hearing will be November 17th Council meeting and Council will be asked to take action at that time. Council Member Liles expressed the location of the dumpster pad being almost adjacent to the drive- commented that they want to utilize the existing curb cut, but staff would some modifications. He would suggestion and what will actually be constructed. 3 The next item on the agenda was a briefing on the proposed Real Estate Property Lease for a portion of the vacant property located at 110 East Lee Avenue (060.16-02- expansion of the restaurant located at 106 East Lee Avenue, known as the Dogwood Restaurant. The Acting Town Manager commented this is the vacant lot that sits between the Dogwood Restaurant and Cyndi’s Fashions on Lee Avenue. The new sidewalk has already been put in that will Vinyard Station. Initially when we were getting the design in place, we had to navigate some elevation changes from the sidewalk down to Vinyard Station This provided an opportunity for some contours that we wanted to protect with the idea that Dogwood had this concept to do an outdoor patio as well. Mr. Peters next commented on the general teams of the lease and that the annual rent would be $250. expanding their interior space as well as the exterior pa There are estimating $20,000 in improvements to include a stone retaining wall, compacted material in the retaining wall with brick paver patio on top and finali building application. This will also be brought back to the November 17th meeting for a Public Hearing and Council’s consideration. The next item on the agenda was to consider adoption of an Ordinance appr authorizing the execution of a Non-Exclusive Access, LLC. The Town Attorney commented the access to public rights-of-way and public roads for the purposes of telecommunications infrastru The Master License and Cox to place small cell facilities, small antennas on town-owned poles and buildings for the purposes of providing wireless communication services. 4 A question was asked at the last meeting about the fee associated with putting antennas on town- attached to buildings. As you may recall from the last meeting, antennas attached to poles were at a $270 fee and to incentivize placing those antennas on buildings instead of poles, there was a desire to come up with a lesser fee. incorporated into this agreement and the proposed locating of antennas have to conform to the guide lines and the town will have an opportunity to review those locations to make sure they do comply. as well. would give the Town the right to limit the equipment Town Attorney responded that was correct. Council Member Liles made a motion to approve the Ordinance as presented seconded by Council Member Mullins voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Ordinance No. 1023 approving and authorizing the execution of a Non- and Pole Attachment Wireless Access, LLC. The next item on the agenda was to consider adoption of a Resolution Infrastructure Design Guidelines commented that these G any wireless providers that would want to reach an agreement with the Town. The Guidelines on Page 5, Bullet No. 3 discourage providers from putting their equipment on the ornamental pedestrian lighting downtown and encourage them to co-locate on an existing building by providing an incentive The Guidelines also address a concern about the maintenance of the wireless equipment on Page 9 service, the provider has to remove it. I removed, the Town can remove it and send a bill. 5 Vice Mayor McCarty made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2385 approving the Small Cell Infrastructure Design Guidelines The Acting Town Manager commented that due to the collapse of the Norfolk Southern bridge, trash cannot be transported from the Hollins and Salem Transfer Stations to the Smith Gap Landfill. They are not sure how long the re-routing is going to take, but the Town is currently taking all of its the Salem Transfer Station to be hauled to the New River Valley. There is no impact on our citizens, but it is taking longer to get the truck emptied due to the travel distance. With regard to the Treasurer’s Office drive-thru window, soon. received news that the construction project will be delayed. The COVID- 19 Pandemic has kept people from traveling and a lot of the transportation funding is derived from fuel generating revenue which subsidizes While it is going to be delayed, they annually update their numbers and it could be that this time next year they re-analyze and we can see some rebound. The Town has hired a new Chief Mechanic, Jimmy Brown, a native of Bedford County who has moved back to the area. He most recently worked for the New York Department of Transportation. Fred Sink is retiring in November and our other mechanic left the Town in September. 2B, we received $380,000 Program to do that project. This is approximately a $460,000 project and the difference will be met with in-kind funds and cash. This will allow us to complete the within the next two years. 6 Mr. Peters next commented that last year we had partnered with Botetourt County, Roanoke County and the City of Roanoke to host the Virginia’s Blue cancelled that event. It was rescheduled for June 6, 2020 and after posting the entry it was sold out within two weeks. A total of 2,500 registered for the event and the cycling portion will come straight through downtown. Council Member Liles and Council Member Stovall construction project. Under appointment to boards/commissions/ committees, Vice Mayor McCarty made a motion to appoint Sarah Reid to the Planning Commission for a four-year term beginning November 3, 2020 and ending on November 2, 2024; the motion was seconded by Council Member Stovall by the following vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) – None. Appointed Commission for a four-year term beginning November 2, 2024 The Mayor commented on staff, the movie night for Halloween Debbie Adams with the Vinton Messenger article concerning the water and sewer lines. Comments from Council Members: Council Member Vice Mayor McCarty reminded everyone to support our local businesses during the holiday season. The next item on the agenda was a request to convene in Closed Meeting, pursu 2.2- amended, for discussion regarding appointments to boards and commissions and performance of the Interim Chief of Police. Council Member Liles convene in Closed Session; the motion was seconded by Council Member Stovall by the following roll call voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – 7 Vice Mayor McCarty made a motion to reconvene in Regular Session seconded by Council Member Mullins by the following vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) – None. At 8:16 and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Council Member Liles; seconded by Vice Mayor McCarty Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Certification of Closed Meeting Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None The meeting was adjourned at 8:18 p.m. Regular Meeting adjourned APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, NOVEMBER 3, 2020, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Council Member Liles, and seconded by Vice Mayor McCarty with all in favor. ___________________________________ Clerk of Council