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HomeMy WebLinkAbout11/6/2018 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, NOVEMBER 6, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT- Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant Town Clerk Susan Waddell, Town Attorney Jeremy Carroll, Town Attorney Anne Cantrell, Treasurer/Finance Director Pete Peters, Assistant Town Manager/Director of Economic Development Joey Hiner, Public Works Director Thomas Foster, Police Chief Fabricio Drumond, Police Captain Chad Helms, Captain-Fire/EMS Nathan McClung, Principal Planner The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Jeremy Carroll, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: November 9—9:00 a.m. —Veterans event— Herman L. Horn Elementary School; November 9 — 5:30-7 p.m. — Blue Ridge Veterans Celebration — "Vinton War Memorial; November 10 — 7-10-00 pm. Mingle at the Market with Five Dollar Shake Farmers' Market; November 15 — 8-9.30 a.m. State of the Town — Vinton War Memorial; November 20 — Munchtime Theater — Star City Playhouse, November 30 — 7:30 p.m. — Virginia Tech v. Liberty Hockey— Lancer Lot and December 6 — Vinton Christmas Parade. Doug Adams announced from the audience the Lions Club Spaghetti Dinner the same night as the Christmas Parade. Pete Peters read a quote from UCLA basketball coach John Wooden, "Do not let what you cannot do interfere with what you can do". Under awards, introductions, presentations, proclamations, Chief Foster announced that the Vinton Police Department has received its re accreditation status from the Virginia Law Enforcement Professional Standards Commission VLFPSC and made brief comments. thief Foster called Captain Fabricio Drumond and Detective Sergeant Valerie "Cummings to the front and presented the Re-accreditation Certificate. thief Foster next made comments and recognized Detective Sergeant Valerie Cummings as the Accreditation Manager and presented her an Award of Excellence from the Department. The Mayor commented can the fact that out of approximately 400 police agencies in the State, only gg are accredited. thief Foster commented that was correct and this was the tr' re-accreditation for the Department: Vice Mayor tiles and other Council Members also congratulated the Department on their achievement, The next item on the agenda was a quarterly report from the Vinton Volunteer Fire Department. Chief Cakes reviewed his report which was a part of the agenda package and is on file in the Town Clerk's Office as a part of the permanent record. Chief takes further commented there are some> prospects for membership and they have one currently in the Academy. The next item on the agenda was to consider adoption of Resolutions approving the applications for grant funding from the Nigh Safety Improvements Program (NSIP) and the Pedestrian Safety Action Plan Program (PSAP) for pedestrian safety improvements to the Vinyard load/Hardy Road intersection. Nathan McClung commented that two separate Resolutions are required because the funding would come from two different VDC. T grant funding pools. VD{ T has approved the Town applying primarily for the PSAP which has a quicker turn around. The applications went out;in November and if awarded, there would be construction advertisement by March of 2019 and the project would be completed by December of 2019, If we are not considered for the PSAP funds that we can be considered for the larger pool of NSIP funds. Mr. McClung next commented that as Indicated in his briefing to Council at their prior meeting, this project would include Implementing pedestrian safety countermeasures at this intersection such as 2 countdown signals, high visibility crosswalks, bollards that are closer to the sidewalk for ADA compliance and new curb ramps. VD aT has provided a cast estimate for this intersection, which involves no local match and VDtT administering the project through their Ideal Salem office. The total cost estimate for the Vinyard/Hardy intersection would be 99,200,00. This cost is attributed mostly to there being conduits under the road that are in good condition and do not need repair. No right-cif-way easements would be needed for this project, which would also help to speed up the process. Staff recommends that Council approve the Resolutions for bath HSIP and PSAP for the Vinyard/Hardy intersection project. Council Member Stovall made a motion to adapt the Resolution approving the application for grant funding from the Nigh Safety Improvements Program (HSIP) for pedestrian safety improvements to the Vinyard Adopted Resolution No. 2269 Road/Hardy Roast intersection as presented; the approving the application for grant motion was seconded by Council Member Scheid funding from the Nigh Safety and carried by the following roll call vote, with all Improvements Program (HSIP) for members voting: Vote -0; Yeas ( ) McCarty, pedestrian safety improvements to the Scheid, Stovall, tiles; Grose; Nays(0) None. Vinyard toad/Hardy load intersection Council Member Scheid made a motion to adopt the Resolution approving the application for grant funding from the Pedestrian Safety Action Plan Program (PSAP) for pedestrian safety improvements to the Vinyard Road/Hardy Road Adopted Resolution No. 2270 intersection as presented, the motion was seconded approving the application for grant by Vice Mayor Liles and carried by the following roll funding from the Pedestrian Safety call vote, with all members voting: Vote 5-} Peas Action Plan Program (PSAP) for ( ) -- McCarty, Scheid, Stovall, Liles, rose; Nays pedestrian safety improvements to the ( )— None. Vinyard Road/Hardy Road intersection The next item on the agenda was to consider adoption of Resolutions approving the applications for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Plan Program ( SAP) for pedestrian safety improvements to the Washington Avenue/Pollard Street intersection. Nathan McClung commented that VDT completed a statewide PSAP plan and identified priority corridors and hotsots across the State and this intersection was within a hotspot which will help with our grant application: There was a slightly higher frequency of incidents involving pedestrians at this intersection than others in the Town, a total of three since 2015, The cost estimate for this project was $121,300, which is higher due to the intersection and technology being alder; Staff also recommends that Council approve the two 3 Resolutions for HSIP and PSAP for the Washington Avenue/Pollard Street intersection; In response to a question; Mr. McClung commented that the HSIP funding for either project would be for PY 2020. The VD T engineers protected the engineering and construction would be four to five years out. Vice Mayor Liles made a action to adapt the Resolution approving the application for gent funding from the High Safety Improvements Program (HSIP) for pedestrian safety improvements to the Adapted Resolution No. 2271 Washington Avenue/Pollard Street intersection as approving the application for grant presented, the motion was seconded by Council funding from the Nigh Safety Member Stovall and carried by the following roll call Improvements Program (HSIP) for vote, with all members voting. Vote -0, Yeas t — pedestrian safety improvements to the McCarty, Scheid, Stovall, Liles, Grose; days (0) -- Washington Avenge/Pollard Street None.. intersection Council Member McCarty made a motion to adapt the Resolution approving the application for grant funding from the Pedestrian Safety Action Plan Program (PSAP) for pedestrian safety Adopted Resolution No. 2272 improvements to the Washington Avenue/Pollard approving the application for grant Street intersection as presented; the motion was funding from the Pedestrian Safety seconded by Council Member Scheid and carried Action Plan Program tPSA ' for by the following roll cell vote, with all members pedestrian safety improvements to the voting; Vote 0-0 Yeas (5) -- McCarty, Scheid, Washington Avenue/Pollard Street Stovall, Liles, Grose, days(0)—lone. intersection The Town Manager commented ented that we have received notification from Clan Miles with the Roanoke Valley Resource Authority that they have experienced issues with a tipper. Starting today a a temporary measure, our refuse has been diverted to the Salem Transfer Station where they can load our refuse onto trucks. Under reports from Council Committees, the Town Manager commented that the Public Safety Committee met on October 22, 2018. Three items were discussed at the meeting with the first item being hostile vehicle mitigation. Deputy Chief Fabricio Drumond gave a presentation on options the Town could utilize to prevent mass casualties at an outside event from rogue vehicles. After that presentation; Vice Mayor Liles recommended that a briefing be given to Council, which will be done at the November 20th meeting. There was an update on the Motorola Radio System by Sill Hunter and Rodney Thompson with Roanoke 4 County on the new contract regarding the new radios that would be provided for public safety personnel on July 1 2019, The current radios have software that will not be supported by the year 2020. By purchasing these radios jointly with other municipalities, it allowed for everyone to share in the cost savings; The cost to the Town will be approximately 173,000.00, which will be considered as part of our FY200 budget. The third item discussed was an engine rebuild for Grew Ambulance 21. Chief Cuffey presented information and requested that the Town pay for the replacement of the engine at a cost of 10,000.0 ?. Chief Simon reported that a reserve ambulance from Roanoke County has been stationed at the Rescue Squad sine October of 2017. dice Mayor Liles and Council Member Stovall requested additional information from the Rescue Squad before making a recommendation to Council. There was a follow up meeting on November 2"d with Doug Adams, ,rice Mayor Liles and Council Member Stovall. Mr. Adams provided additional information for their consideration, Council Member Scheid asked if there was consideration of Roanoke County sharing in the cost. Mr. Adams commented that he did contact Mr. Peters and his response was that the vehicle was not owned by the County and they did not maintain it. He did not think the Board would go along with sharing in the cast. Mice Mayor Liles neat commented that currently the ambulance is titled to the Town; but the Committee will recommend transferring the title to the County because the County insures the vehicle. Also, the recommendation would be that going forward the County or the First Aid Crew would be responsible for all maintenance on the vehicle. Council Member Scheid next commented that there has been a reserve ambulance at the station since October of 2017 and asked what would happen with that ambulance: Chief Guffey responded that ambulance is based at their station at his request because we have so many EMS stand-bys and events that we work in the Town, but at any given moment that truck could get pulled to another station. 1t also has 94,000 miles and is not guaranteed to be at the station 217. Council Member Scheid next commented that Council has an email from Chief Simon stating that ambulance 5 will stay at the Vinton station., Chief Guffey responded that he has not told him that and he guarantees if another ambulance went down for one day, that true would be pulled. Mice Mayor Liles commented that it has actually been there since August of 2017 and has been pulled one time for an airport drill and brought back. Doug Adams commented on the history of the Medic 21 ambulance and the Crew vehicles that are currently being maintained by the Town. Council Member Stovall further commented on the information provided by Chief Simon concerning the reserve ambulance that the County has placed at the station. The Committee will recommend fixing the vehicle and than turning it over to the County. Also, Chief Simon is doing to prat in writing that the First Aid Crew can drive the County vehicle and if there is an emergency call and they need to drive the vehicle that the career staff drives,they can also operate that ambulance.. Council Member Stovall next asked Mr. Adams if the engine has been ordered and Mr. Adams responder) that the Crew started the process with the hope that the Town would agree to assist with the cost, Vice Mayor Liles next commented that this ambulance is one of many that have a known defect with the engine. Doug Adams commented that it was his understanding that Roanoke County was preparing a letter to go to the Ford Government Purchasing Department letting them know that Roanoke County has had a number of vehicles with this same engine in it and asking for their support. Council Member Scheid asked if it was Mr. Adams' and Chief Cuffe 's position that since the fundraising numbers are going down that they cannot afford to replace this engine from the volunteer budget. Mr. Adams responded that they have some money in the bank, but those funds are used every year to purchase material and equipment. They purchased a motorized stretcher and then had to purchase a loader at a cost of $2 ,000. They still owe $10,000 because they are paying $5,000 a year for five years at no interest. There was further discussion regarding the reserve truck from the County; Council Member Scheid asked how many miles were on the truck that needs the repair. Chief Cuffey responded 73,000, but after the engine gets replaced you get another four to five years out of the new engine. The truck that they use now and the career staff uses in the daytime (Unit 22) has 76,000 miles. Council Member Stovall next commented that the Committee recommends splitting the cost of the engine, which is 16, 00.00. Also, the record should reflect that if there is a class action lawsuit and money was awarded; the First Aid grew and the Town should equally share in those funds. The Town Manager commented that staff would prepare a Resolution for Council to consider based on these points for the November 20, 2018 meeting. Vice Mayor tiles said the recommendation also includes that we would transfer the title to the County and the First Aid Crew would be responsible for the maintenance of the vehicle from that day forward. The second report from a Council Committee was the Public Works Committee, Joey Miner provided Council with a tentative timeline for implementation of refuse carts and then reviewed the PowerPoint presentation which was a part of the: agenda package and is on file in the Town Clerk's Office as a part of the permanent record. With regard to the Walnut Avenue storm drain repair, Mr. Diner commented that in October of 2016, there was an emergency repair of a storm drain line under Walnut Avenue. fast week, they repaired another section of that:line under Booker Street near the entrance to Cargill. The Town Manager commented on the cooperation of the Plant Manager and maintenance employees with Cargill and expressed appreciation to the Public Works Department for their completion of the project. This issue first started during hurricane Florence and became more of an issue during Hurricane Michael and we felt that we needed to address it before winter. He also expressed appreciation to the City of Roanoke in assisting with the message board, signage and closure of the Wise Avenue side: With regard to the timeline for the implementation of the refuse carts, Council Member Scheid commented that in November, staff would be meeting with both the downtown merchants and apartment owners. These two groups have been identified because there will be some changes in low we proceed with trash collection downtown and t apartment buildings. The Committee recommended that staff meet with them to advise them of the changes and get their input before the ordinance is finalized and adapted. The Public Works Committee will meet again on November 28t . The next item can the agenda was the appointment of the Town Attorney. After Mr; Carroll gave a short bio, Council Member Stovall made motion to appoint Jeremy Carrell as the Town :Attorney, the motion was seconded by Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 6-6; `leas ( ) — McCarty, Scheid, Stovall, Liles, Grose; Nays Appointed ,Jeremy Carroll as the Town (0)— None. Attorney The Mayor commented can the success of the recent Herman L. Horne Fun Run and the downtown trig or treating event. He also commented on the regional leadership trip to Winston-Salem that he: participated in with the Regional Commission and welcomed the new pastor, Travis Russell, to the Vinton Baptist Church. Comments from Council: Council Member Scheid expressed thanks to Debbie Adams for the article in The Vinton Messenger on her husband, Bud LaRoche, and that she and Bud world be participating in the Susan G. Kamen three-day walk in San Diego on November 16-18. Council Member Stovall congratulated Chief Foster again and welcomed Jeremy Carroll as Town Attorney. The Town Manager commented at the Finance Committee meeting on Monday, he asked the Committee to consider giving the employees December 31,2618, as an additional holiday this year since it falls on a Monday and January 1't falls on a Tuesday. The actual cast to the Town o approximately $6,100.00 was presented to the Committee. This cast would be for overtime pay for employees in the Police and Fire/EMS Department as well as the four individuals on the refuse crew in Public Works because we would pick up the refuse on that day. Council Member Scheid commented that it is the recommendation of the Finance Committee that we approve December 31, 2018 as an additional holiday for the Town of Vinton staff. 8 Vice Mayor Lips made a motion to approve the additional holiday, the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting; Vote 5-0; Yeas t5j— Approved December 31, 2018 an McCarty, Scheid, Stovall, Liles, arose; lays j — additional holiday for the Town of Vinton None. employees The next item on the agenda was a request to convene in Closed Meeting, pursuant to § 22- 1 (A) t3) of the 1950 {rode of Virginia, as amended, for discussion or consideration of the acquisition of real property located in the Minton downtown area for a public purpose, where discussion in are open meeting would adversely affect the bargaining position or negotiating strategy of the public body that was added to the agenda. Council Member McCarty made a motion to convene in Closed Session; the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Nate -9, Yeas (5) _ McCarty, Scher; Stovall, Liles, Grose; flays ) -- None.. Council went into Closest Session at 8:30 p.m. t 9:35 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor files; seconded by Council Member Stovall and carried by the fallowing roll call vote, with all members voting: Vote 5- ; Yeas ( ) — McCarty, Scheid, Stovall, Liles; Grose; flays t j-None. Certification of Closed meeting Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting:. Vote 5-0 Yeas t5 — McCarty, Scheid, Stovall, Liles, Grose, Jays (0) — None. The meeting was adjourned at 9.40 p.m. Meeting adjourned Bradley E. Grose;!Mayor EST: Susan 1 . Johnso CMC,Town Clerk 9 AT A CLOSED SE EE I THE VINTON TOWN UNCILr HELD ONTITS A NOVEMBER 6, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE N MUNICIPALUIL Ili ,311 SOUTH POLLARD STREET,VINTON,VI GINIA.. CERTIFICATION THAT A CLOSED ETING WAS HELD IN CONFORMITY WITH THE CODE OF VI GII IA WHEREAS, the Town Council of the Town of Vinton,Virginia has convened a closed meeting on this date,pursuant to an affirmative recorded vote and;in accordance with the provisions of the Virginia Freedom of Information Act;and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council cil that such; closed meeting was conducted in conformity with Virginia Law. NOW,THEREFORE,BE IT RESOLVEDthat the Vinton Town Council hereby certifies that to the best of each ember's knowledge: 1. Only public business matters lawfully exempted from opening meeting; requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2; Only such public business matters as were identified in the motion convening the closest meeting were heard,discussed or considered by the Town Council. cil. Motion made by Vice Mayor Liles and seconded by Council Member Stovall with all in favor.. ` ; Clerk Council