HomeMy WebLinkAbout11/15/2016 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6-00 P.M.
ON TUESDAY, NOVEMBER 15, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
Keith N. Liles
Sabrina McCarty
Janet Scheid
STAFF PRESENT- Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Theresa Fontana, Town Attorney
Richard W. Peters, Jr., Assistant Town Manager/Director of
Economic Development
Anne Cantrell, Interim Finance Director
Anita McMillan, Planning &Zoning Director
Joey Hiner, Public Works Director
Tom Foster, Police Chief
The Mayor called the regular meeting to order
at 6:00 pm. The Town Clerk called the roll with
Council Member Liles, Council Member Scheid,
Vice Mayor Hare and Mayor Grose present. Roll call
Council Member McCarty had not yet arrived at
the meeting.
The first item on the agenda was a request to
go into Closed Session Pursuant to § 22-3711
(A) of the 1950 Code of Virginia, as amended, for
discussion or consideration of the acquisition of
real property for a public purpose, or of the
disposition of publicly held real property, where
discussion in an open meeting would adversely
affect the bargaining position or negotiating
strategy of the public body as authorized by
subsection 3 with regard to the following: (a) an
offer by Michael D. Henderson to purchase the
fifty (50) foot wide by approximately one hundred
and fifty (150) foot long undeveloped right-of-way
Known as Daleview Drive for purchase price of
$20,000.00 and (b) an offer by Sarah A. & Henry
J. Brabham, IV to gift to the Town of Vinton a
0.555 acre of an existing private road and a
stormwater best management facility consisting of
2.855 acres, both located between Niagara Road
and Vinyard Road in the Town of Vinton,
Council Member Scheid made a motion that
Council go into Closed Session; the motion was
seconded by Vice Mayor Hare and carried by the
fallowing vote, with all members voting: Vote 4_0-
Yeas (4) Liles, Scheid, Hare, Grose; Nays (0
— None; Absent (1) - McCarty. Council went into
Closed Meeting at&01 pm.
Council Member McCarty arrived at the
meeting at 6.15 p.m,
At 7:20 p.m., the regular meeting reconvened
and the Certification that the Closed Meeting was
held in accordance with State Code requirements
was approved on motion by dice Mayor blare,
seconded by Council Member Scheid and carried
by the following roll cell vote, with all members Certification of Closed Meeting
voting: Vote 5-6 Yeas (5) — Liles, McCarty,
Scheid, Hare, Grose; Nays (0)—None.
The Mayor welcomed everyone to the meeting.
After a Moment of Silence; Council Member
McCarty led the Pledge of Allegiance to the U.S.
Flag.
Under upcoming community events, Council
Member McCarty announced the State of the
Town can November 17th at the gar Memorial; the
Christmas Parade on December 1st along with the
Breakfast Liens Club spaghetti dinner. This
Friday, November 18h, is the first anniversary of
the library opening; She also commented that
the grand opening of the Twirl Creeks Brewery
was a success
Council Member Liles made a motion to
approve the Consent Agenda as presented; the
motion was seconded by Council Member McCarty Approved minutes of the regular
and carried by the fallowing vote„ with all members Council meeting of October 18, 2016
voting: Vote 5-0; Yeas (5) — Liles, McCarty, and the Council Strategic Planning
Scheid, Hare, Grose; Nays (0)—None. Retreat of October 24, 201
The next item can the agenda was a report on
the Vinton Volunteer First Aid Crew for October.
Chief Guffey reported by the truck hours were 536
out of 492 possible hours for 169%. The unit was
in service 1 g°Icy of the time with ALS at 88% and
BLS at 12% They responded to 82 out of 113
calls and handled 80 for 70%. The fractile
response time:was 7.33, which is the lowest it has
ever been. Total man hours for the month were
1,767. This month for the five-year total they have
reached 100,000 hours;
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Chief Guffey next commented that he gave a
presentation recently at the Minton Women's Club
and they gave a ;donation to get each of the
members a Christmas gift.
The next item can the agenda was a briefing on
an application for a grant for a Multi-Jurisdictional
Threat Assessment Project and an application for a
grant through the Department of Criminal Justice
Services titled"2st Century Policing";
With regard to the grant for the Multi-Jurisdictional
Threat Assessment, Chief Foster commented that
the Town, County of Roanoke and Cities of
Roanoke and Salem will partner with this project.
The project will allow them to educate community
groups, businesses and places of worship on
workplace violence. The funding will be $20,000
and would require a 10% snatch split between the
four agencies. The Town's portion will he$500.00.
With this grant they will be contracting with Sigma
Threat Management Consultants, a group led by
7r. Gene Deisinger, the farmer deputy Chief of
Police at Virginia Tech and a board certified
psychologist. A team will be pulled together that
will be trained by Dr. Reisinger on being prey-active
in handling threatening situations in order to save
lives.. They are hoping that this project will be a
model for police departments in ether localities
Council Member Scheid asked if there would be an
outreach to businesses to help therm identify
employees that may be of concern. Chief Foster
responded that they would be reaching out to the
businesses, especially the larger companies
throughout the Malley and get them involved. The
private sector will have to be a component to make
this project effective..
With regard to the grant for a Mobile Community
Services Unit, Chief Foster commented that this is
also a $20,000 grant with a 0% match, which is
already built into the current budget. This Unit will
be used to promote outreach; education and
community engagement in the area of prime
prevention. In the Town, there is 39.8% of the
population living in rental or multi-family lousing as
opposed to the State average of 12%. The turn-
over time for this population is more frequent than
those who own their homes and thus studies show
there is not as much community engagement This
unit will be used during special events and on
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weekends to provide outreach to the community
and interaction with the citizens.
The next item an the agenda was to consider a
motion to accept or reject an offer by Michael D.
Henderson to purchase the fifty (56) foot wide b
approximately one hundred and fifty 150 font long
undeveloped right-of-way known as t aleview Drive
for purchase price of 2 ,C}00,00. The Town
Manager commented that on October 27, 2016, his
office received the offer by Mr. Henderson t
purchase said property.
Vice Mayor Hare made a motion to reject the
officer; the motion was seconded by Council
Member Schein. mice Mayor bare commented
that his position from the last Council meeting has
not changed as to the status of this undeveloped Rejected an offer by Michael D.
right-of-way: Henderson to purchase the fifty (56
foot wide by approximately one
The motion was carried by the following roll call hundred and fifty ( 6) foot long
vote, with all members voting: dote 5-6; Yeas 5) undeveloped right-of-gray known a
Liles, McCarty, Scheid, Hare, prose; Nays 0)--- l aleview Drive for purchase price of
None. $20,000t 0
The next item can the agenda was to consider a"
motion to accept or reject an offer by Sarah A.
Henry J. Srabham; IV to gift to the Town of Vinton a
0.555 acre of an existing private road and
tormwater best management facility consisting of
2.855 acres, both located between Niagara road
and Vinyard load in the Town of Vinton.
Council Member McCarty react a Statement of
Conflict of Interest for the record;which statement is
attached to these minutes and made a part hereof.
Vice Mayor Hare commented that this item was
discussed earlier in Closed Session and
requested a motion to table the item to allow
Council more time to review the matter.
Chris McCarty of 1012 Blakemore Circle
commented that he and Mr. Brabham have
incurred the expense of bringing the stormwater
facility up to standards. He understood from
Roanoke County that the last inspection would be
good for five years; They have spent$25,000, but
are not the only businesses that use the facility. If
the Town would take over the pond and do
maintenance twice a year, then in five years it
should not require any additional work.. They do
not feel that they would be able to get the
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surrounding businesses to contribute any funds
for the upkeep. Mr. McCarty also commented on
the benefits of the existing private road.
Council Member Scheid commented that she
agreed that Council needs more time to review
the matter and figure out what the benefits would
be for the Town, There are many other
ormater management facilities in the Town and
there is some concern that if we take one, we are
going to be asked to take others. We do not have
the funds to do that unless we institute some sort Offer by Sarah A. & Henry J.
of a stormwater fee. Brabham, IV to gift to the Town of
Vinton a 0.555 acre of an existing
Council Member Scheid made a motion to table private road and a stormwdter best
the matter to a future meeting, the motion was management facility consisting` of
seconded by Vice Mayor Hare and carried by the 2. 55 acres, both located between
following roll call vote, with all members voting: Niagara Road and Vinyard road in the
Vote -0- „ Yeas — Liles, Scheid, Hare, Grose; Town of Vinton was tabled to a future
Nays (0)-- .one; Abstain 1 j- McCarty. meeting
The next item on the agenda was to consider
adoption of an Ordinance approving the joint
petition of Robert 0. and Linda M. Quam, owners of
Lot 1, Block 1 ; and Sherman B. and Barbara B.
light Owners of Lot 7, Block 9, of Plat Book 5:
Page 30 showing Map of Section Dumber 4; Bali
Hai Subdivision, property of W.E. and Olney G.
Cundiff, prepared by C. B. Malcolm & Son and
dated .August 31, 195 „ recorded in the Clerk's
Office of the Circuit Court for the County of
Roanoke, Virginia,on January 5„ 1965, to abandon,
vacate and deed a fifty 50 foot wide by
approximately one hundred and fifty ( 50)foot long
undeveloped right-of--way, known as Daleview
?rive, to the adjoining property owners.
Anita McMillan commented that a joint Public
Hearing of the Planning Commission and Council
was held on October 18, 2016 on this matter. The
Planning Commission voted unanimously to
recommend that the joint petition be approved.
Council tabled the request in order to have time to
establish the fair market value for the property. The
legal counsel for the Petitioners agreed to hire an
appraiser to determine the value. On October 28th
the appraisal was submitted and basest on said
appraisal, the Cuams and the Slghs have agreed
o pay $3,000 each to the Town for their share of
the property.
Council Member Scheid made a motion to adopt
the Ordinance as presented.
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Michael Henderson of 1832 Blenheim Road; SW,
Roanoke, commented that he felt it was unfair
when there are three adjoining property owners to
the right-of-way to close it and dive it to two out of
the three parties. He felt that the right-of-way
should be subdivided into three tracts and the cost
be split three ways.
The Mayor commented that he was concerned
about the negative impact it would have can the
community to have a right-of-way going down
through the middle of that property. He felt that
anything built there would have to match the
current standards of the community, which would
mean developing an entire street with curb and
gutter.
Mr. Henderson further commented that it would
greatly inconvenience him and discriminates
against him.
Council Member Scheid restated her original
motion to adopt the Ordinance as presented. She
commented on the reasons that she made the Adopted Ordinance No. 981 approving
motion. This is a paper street and has been:for a the joint petition of Robert O. and
long time and the Town has never had any Linda M. Guam, owners of Lot 1, Block
intention to build a road on this paper street. The 1 ; and Sherman E. and Barbara B.
Town does not want to have a public road there Sligh owners of Lot 7, Block g, of Plat
that will have to be maintained. The C uams and Book 5, Page 30 showing Map of
Slighs have had their driveways there for a lone Section dumber 4, Bali Hai
time and to change that situation would be unfair Subdivision, property of W.E. and
to them. In her opinion there is no prejudice to Mr. Olney G. CundifF prepared by C. B.
Henderson since it has been stated that he has Malcolm & Son and dated August 31,
perfectly adequate access directly from Olney 1964, recorded in the Clerk's Office of
Road. the Circuit Court for the County of
Roanoke; Virginia, on January
The motion was seconded by Council Member 1965, to abandon, vacate and deed a
Liles and he commented there is access and Mr. fifty (50) foot wide by approximately
Henderson knew that when he purchased the one hundred and fifty (150) foot long
property. The motion was carried by the following undeveloped right-of-way, known as
roll call vote, with all members voting: Vote 5-0, Daleview [give; to the adjoining
`leas ( ) Liles„ McCarty, Scheid, bare, Grose; property owners
Nays 0)--Done.
The next item on the agenda was to consider
adoption of an Ordinance amending Chapter 74,
"Secondhand Goods" of the Vinton Town Code by
adopting Article III, "Precious Metals Dealers," for
the purpose of regulating precious metals dealers
conducting lousiness within the Town of Vinton and
providing for an effective date:
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Chief Foster commented that Council was briefed
on this Ordinance at their last meeting. used on
the recommendation of Vice Mayor Hare, he
reached out to Mr. Mullins with Vinton Pawn and
discussed the proposed Ordinance, The new Fawn
Shop that is opening on Pollard Street was already
aware of the Ordinance.
He provided Mr. Mullins with a copy of the proposed
Ordinance and reviewed with him the key
components. If the Ordinance is approved by
Council, he will meet with him main and work out
the details on the reporting. Mr. Mullins indicated
that he was aware of the requirement for the permit
in other jurisdictions. Chief Foster invited him to
attend the meeting. Adopted Ordinance No. 982 amending
Chapter 74, "Secondhand Goods" of
Vice Meyer blare made e motion to adopt the the Vinton Town Cade by adopting
Ordinance as presented; the motion was Article III; "Precious Metals Dealers,"
seconded by Council Member McCarty and for the purpose of regulating precious
carried by the following roll call vote, with all metals stealers conducting business
members voting: Vote 5-0; Peas (5) — Liles, within the Town of Vinton and
McCarty, Scheid, Here, Grose; bays (0)_ None. providing for an effective date
The next item on the agenda was to consider
adoption of a Resolution appropriating $13,125.00
received from the Department of Motor Vehicles,
8,750.00 in Federal funds and the Town's required
in-kind match of $4,375.00 for Overtime Selective
Enforcement. Chief Foster commented that these
funds had been received in the past; but they not
been requested for a couple of years. He
requested an in-cycle grant because of being
beyond the deadline and they awarded the grant:
The funds will be used to fund overtime
enforcement projects here as well as In Roanoke
County and Roanoke City. Traditionally, they are
used to pay officers for off-duty hours on specific
holidays for projects related to Click-it-or-Ticket,
Safe and Sober and the Rest Ribbon Campaign. If
Council approves these funds, they will be able to
make some commitments to engage in these
projects. The in-kind match will be paid by the
Department out of their fuel, maintenance and
repair budget. At the recommendation of Vice
Mayor Rare, he checked to see if funds used for the
department's vehicle leasing program could also be
used for the match and they can be as well. Also,
a portion of these funds will also be used for some
DUI enforcement training.
Adopted Resolution No 2173
Council Member McCarty made a motion to adopt appropriating $13,125.00 received
the Resolution as presented; the motion was from the Department of Motor
seconded by Council Member Scheid and carried Vehicles, $8,750.00 in Federal funds
by the following roll call vote, with all members and the Town's required in-kind match
voting; Vote 5_0 Yeas (5) Liles, McCarty, of $4,375.00 for Overtime selective
Scheid, Hare, Cruse; bays (6)—lone. Enforcement
The next item on the agenda was to consider
adoption of a Resolution appropriating $162,235.83
received from the Department of Motor Vehicles,
$ 29,786.66 in Federal funds and the Town's
required $32, 47.17 in-kind match, for the
participation in the DUI Task Farce Grant; Chief
Foster commented that this Task Force is new for
the Roanoke Valley and is a multi jurisdictional
partnership.
When this DUI Task Force was first brought up over
a year ago, the staffing levels in the department
were not where they felt they could participate.
Fortunately, they are:now fully staffed.
The in-kind match can be paid out of the budget for
the repair and maintenance of their vehicles, gas oil
and the leasing expenses for the police vehicles.
D V has indicated they will fund the position for at
least five years and the grant will pay 100% of the
cost of the officer to include the vehicle, uniforms,
salary, fringe benefits and other associated costs.
The $162,23 .83 is for the first year with the biggest
expenditure being the purchase of a vehicle;. The
specifications have been drawn up and all the
jurisdictions will have similar vehicles. Should the
grant expire, the jurisdictions will keep the vehicles.
He has sent, out the information to his entire
department to see what interest there is. Once this
position has been filled by an internal candidate,
they will be able to hire for that vacant position.
Council Member Scheid asked if this would be a
full-time position for the officer. Chief Foster
responded it would be and they would work under
the supervision of Roanoke County and Roanoke
City. Since they are the larger jurisdictions, they will
each assign an officer to the Task Force, but will
also have a supervisor to be involved in the clay to
day scheduling and operation.
Vice Mayor Flare commented that one item the
Chief will be discussing with the other jurisdictions
are the differences in policies and procedures and
how they can all mesh together for the members of
the Task Force.
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Council Member Scheid next asked if the intent was
to assign are officer to the Task Force for the entire-
five-year period of time or to do a rotation Chief
Foster responded that he would like a common'
agreement among the Chiefs on this matter.. He
would think that the initial assignment would be for
t least two years, but then he would like to see it
rotate every two years.
Chief Foster commented that his Department was
the first to get their Grant completed and submitted
and he recognized April Alteric, for her assistance
with the application.
Vice Mayor bare asked if the officer assigned t
this Task Force would be available if needed to help
with special events. Chief Foster responded that
they would. Vice Mayor Hare asked what would
happen if the department was found in a resource
crunch, could we pull from this Task Force; Chief
Foster commented that originally this was going to
be one grant applied for by Roanoke: County and
disbursed to the individual departments, but all the
jurisdictions have filed for the grants individually.
This gives more flexibility: In the past with any
grant that he has worked with, if a situation comes
up than the department could no longer meet the
requirements of the grant or a manpower situation
does not allow them to continue to participate
because of not being able to meet the basic
services that are a priority in the community, the
unused funds could be returned. He would assume
that this grant would be the same.
Vice Mayor Hare asked about the grant being on a
reimbursement basis. Anne Cantrell commented
that this Resolution would create the budget and
either on a quarterly or monthly basis, they can ask
for reimbursement. In response to a question n by
Council Member Scheid, Chief Foster commented
that this officer will be in a Town of Vinton uniform
and the vehicle will be marked with Vinton police:
markings; Adopted Resolution No. 2174
appropriating $162,235.83 received
Dice Mayor Hare crude a motion to adopt the from the Department of Motor
Resolution as presented; the motion was Vehicles, $129,786.66 in Federal
seconded by Council Member Scheid and carried funds and the Towns required
by the following roll call vote, with all members $32,447.17 in-kind match; for the
voting: Vote 5-0; Yeas 5 -- Liles, McCarty, participation in the DUI Task Force
Scheid; Hare, Grose, Pays(0)—lone. grant
The next item on the agenda was to consider
adoption of a Resolution appropriating funds from
the General Revenue Fund to the General Expense
Fund for the expenditures related to the
construction of Glade Creep Greenway Phase 2, a
3,060 linear feet of a ten feat (10) wide, paved, off-
road, AA-accessible; bicycle/pedestrian trail.
Anita McMillan commented that the Resolution is to
appropriate $526,210 in the General Fund for the
construction of this Phase 2 of the Greenway; She
then commented on the breakdown of the 26% ,Adopted Resolution No. 2175
required local match: appropriating funds from the General
Revenue Fund to the General
Council Member Liles made a motion to adapt the Expense Fund for the expenditures
Resolution as presented; the motion was related to the constriction of Glade
seconded by Council Member McCarty and Greek Greenway Phase 2, a 3,060
carried by the following roll call vote, with all linear feet of a ten-foot (10) wide;
members voting: Vote 5-6; Yeas 5) — Liles, paved, off-road, ADA-accessible,
McCarty, Scheid, bare, Grose; Nays 0) None, bicycle/pedestrian trail
The Town Manager expressed appreciation to
staff for all of their hard work on securing grant
fonds for projects that will help to enhance the
Town.
The Mayor commented on the Veteran's
Appreciation launch for Town employees Veterans
can November 10tha He also commented on the
State of the County address, the Regional
Partnership annual meeting and the Veteran's
Celebration at the Herman L. Horn Elementary
School.
Vice Mayor Hare made a motion to adjourn the
meeting; the motion was seconded by Council
Member Scheid and carried by the following vote,
with all members voting: Vote 5-6; `leas 5) —
Liles, McCarty, Scheid, Flare, Grose; flays (0) —
one, The meeting was adjourned at :40 pm. Meeting adjourned
APPROVED-
Bradley E. Grosey Mayor
A EST:
Susan N. Johnso ,-Town Clerk
STATEMENT OF CONFLICT OF INTEREST
1, Sabrina McCarty, state that I have a personal interest in Agenda Item M. (2)
regarding the consideration of a motion to accept or reject an offer by Sarah A. & Henry J.
Brabharn, IV to gift to the Town of Vinton a 0.555 acre of an existing private road and a
stormwater best management facility consisting of 2.855 acres, both located between Niagara
Road and Vinyard Road in the Town of Vinton because of a personal and business relationship
of my husband, Chris McCarty, with Henry J. Brabham, IV, Therefore, pursuant to Virginia
Code Section 2.2-3112, 1 must refrain from participation in this matter. I ask that the Town
Clerk accept this statement and ask that it be made a part of the minutes of this meeting.
Witness the following signature made this 15th day of November,2016.
eal)
Satrina 4carly
AT A CLOSED MEETING OF THE VI TO TOWN COUNCIL HELD ON TUESDAY,
NOVEMBER 15, 2016 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON,VIRGINIA.
CERTIFICATION THAT A CLOSED MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
NMEREAS, the To Council of the To of Vinton, Virginia has convened a closed meeting
on this date, pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act;and,
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton
To Council that such closed meeting was conducted in conformity with
Virginia Law.
NOW, THEREFORE,BE IT RESOLVED that the Vinton To Council hereby certifies that
to the best of each member's knowledge:
I. Only public business matters lawfully exempted from opening meeting
requirements by Virginia law were discussed in the closed meeting to which this
certification applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Town Council.
Motion made by Vice Mayor Hare and seconded by Council Member Scheid with all in favor.
Clerk of ouncil