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HomeMy WebLinkAbout11/20/2012 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, NOVEMBER 20, 2012„ IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor William W. Nance, Vice Mayor 1. Douglas Adams, Jr. Robert R. Altice MEMBER ABSENT- Matthew S. Hare STAFF PRESENT- Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Elizabeth Dillon,Town Attorney Stephanie Dearing, Human Resources Director Ryan Spitzer,Assistant to the Town Manager Ben Cook, Police Chief Anita McMillan, Planning &Zoning Director Gary Woodson, Public Works Director Joey Hiner, Assistant Public Works Director The Mayor called the work session to order at 6:00 p.m. The work session was for the purpose of reviewing the zoning history of M-1 (Limited Industrial) Zoning District in the vicinity of 2nd Street. The Town Manager began by stating that Mr. Roger Overstreet had attended the prior Council meeting and had requested that several questions be answered regarding this issue. As suggested by Vice Mayor Nance, Mr. Overstreet sent to staff a list of nine questions which have been answered and furnished to Council and Mr. Overstreet. The Town Manager began to review the written comments to the questions from Mr. Overstreet in some detail. He began by showing three maps showing the primary area in question and commented on the definition of grandlathered. Some of the properties in this area are legally non-conforming and some have issues. Most code requirements are site specific. Vice Mayor Nance asked if one of the driving forces in this area being discussed is the complaints being received. The Town Manager responded that all the issues that staff has worked on with Mr. Overstreet and other property owners is all complaint based or when a new business is interested in establishing in this area. The Town Manager continued reviewing the questions raised by Mr. Overstreet. He commented that staff is in this area a lot because of the volume of complaints and that the property owners are complaining against each other. There is nothing purposeful or no malicious intent toward any individual or business. Staff does not feel like they are victimizing anybody. He stated that when they do receive a complaint it is documented and some are justified legitimate complaints and they are pursued. Mr. Overstreet is very prompt in responding to any issues relating to his business. The Town Manager continued with the review of questions and commented on 725 East South Pollard. The use of the property changed from a tree service to an auto repair shop; however, the business was not,told up front that it would have to be paved. "1le felt it was not appropriate to go back on that business. There was a conversation that the next time the use changes, it needs to be paved and we have to use logic and fairness and at the same time enforce the code. The interpretation and strict enforcement of the code dries rewire it but we have not required it. It is always a balance; either we are not strict enough or we are too strict. Mr. Adams asked if when the last business moved onto the property that needs to be paved and they applied for a business license, were they were told at that time what had to happen before they were issued the license. If they did not comply with the code requirements, then the Code Enforcement Officer should come back and require them to meet the code.. The Town Manager agreed and commented that we need to be consistent about making them meet the requirements before issuing the license. Anita McMillan commented on 725 East South Pollard and the question about paving the lot, Mr. Overstreet was told that he had to pave the lot because he asked about opening a used-car lot and that was a change of use. For any new or used car lot business, the area would have to be paved. In summary, the Town Manager indicated he would answer any questions by Council, but staff is trying to work with Mr.. Overstreet and other property owners to be fair but at the same time follow the code requirements: The Mayor commented that we do went our businesses to prosper„ but at the same time the enforcement of our Town cede is important. He feels that the Town tries to work with everyone and enforce the code equally and fairly, but it is not easy. The Mayor called the regular "meeting to order at 7:10 Poll Call The Town Clerk called the roll with Council Member Adams, Council Member;Altice, Vice Mayor Nance, and Mayor arose present. Council Member Hare was absent. After a Moment of Silence, Mr. Adams led the Pledge of Allegiance to the U.S. Flag. 2 r. Adams made a motion to approve the consent Approved minutes of Council agenda as presented; the motion was seconded by Mr. Regular Meeting of November B; Altice and carried by the following vote; with all members 2012 voting: Vote 4-0, Yeas (4)—Adams, Altice, Nance, Grose; Nays g)—alone; Absent{1)- Here; Vice Mayor Nance reed] a letter from Chief Cook naming Sergeant Paul Harris and Officer Stephen Foutz as Officers of the month for October. Susan Johnson, Tern Clerk, briefed Council on the process of obtaining her Certified Municipal Clerk certification. She made comments regarding the history of the Municipal Clerk, the requirements for the certification and her recent attendance at the CMC Institute in Virginia Beach. Ms. Johnson thanked Council for providing the funding for her to attend the Institute. The next item on the agenda was ,a Resolution Adopted Resolution No. 1994 transferring funds within the General Fund in the amount transferring funds within the of$16,176 to pay Southern Air, Inc.for a new HVAC Unit General Fund in the amount of for the Public Works facility. After brief comments by the $16,176 to pay Southern Air; Inc. Town Manager, Mr. Altice made a motion to approve the for a new HVAC Unit for the Public Resolution as presented; the motion was seconded by Vice Works facility Mayor Nance and carried by the fallowing roll call vote, with all members voting: Vote 4- , Yeas Adams, Altice, Nance,Grose, flays )—None, Absent 1)-Aare.. The next item on the agenda was a Resolution Adopted Resolution No. 1995 appropriating the funds to the Repairs Glade Tinker Creep appropriating the funds to the Sewer Expenditure Account to properly record the Repairs Glade Tinker Creek Sewer expenditures and the appropriate revenue account for the Expenditure Account to properly ,June 30, 2013 Budget. The Town Manager commented record the expenditures and the that as an accounting function, we need to put the balance appropriate revenue account for of the 2007 E Revenue Bonds in the amount of the,tune 30, 2013 Budget $330,078.48 and the new VML/VACo loan funds of $493,7 0. 0 into one account for this project. Vice Mayor Nance made a motion to approve the Resolution as presented; the motion was seconded by Mr. Adams and carried by the following roll call vote, with all members voting. Vote 4-0; Yeas t4 --Adams, Altice, Nance, Grose; Nays, lone;Absent(1)-Hare. The Town Manager commented that our Public Works Department has received notification that we had the highest recycling rate in the Commonwealth at 66.7%, which indicates that 66.7% of all the waste stream in our locality was sent to be recycled rather than to the landfill. He indicated that the recent recycling promotion with, Coke had an impact on our program. Also, he expressed thanks to Brenda McGuire who continues to reach out to our business community to get them to participate in 3 various forms of recycling and to Bo Cherry and Eddie Cooper, our recycling crew. The Mayor expressed his congratulations to the Public Works [department and commented can the Police Banquet and the Mate of the Town event. He then presented Council a No. I foam finger that was presented to him at the pool appreciation party indicating the volunteers felt that Council was No. 1 and they appreciate the opportunity to work- together on this community project. Comments from Council: Mice Mayor Nance indicated perhaps we could do a personal letter to the Public Corks employees who are involved in the recycling program thanked staff for the presentation during the work session and mentioned the Police Banquet. Mr. Aitice said we should recognize the employees for their recycling efforts. Mr. Adams also commented on the Police Banquet. Vice Mayor Nance mewed that the regular meeting be adjourned, the motion was seconded by Mr.. Adams and carried by the following vote, with all members voting; Vote 4-0; Yeas (4) - Adams, Altice, Nance, Grose; Nays 0j -- None; Absent (1) - Hare. The regular meeting was adjourned at 7:40 p.m, APPROVED: Bradley B. arose Mayor ATTEST: Bustin N. Johnson, Town Clerk MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6-00 P.M. ON TUESDAY, NOVEMBER 20, 2012, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor William W. Nance, Vice Mayor 1. Douglas Adams, Jr. Robert R. Altice MEMBER ABSENT- Matthew S. Hare STAFF PRESENT: Christopher S. Lawrence, Town Manager Susan N. Johnson, Town Clerk Elizabeth Dillon, Town Attorney Stephanie Dearing, Human Resources Director Ryan Spitzer, Assistant to the Town Manager Ben Cook, Police Chief Anita McMillan, Planning &Zoning Director Gary Woodson, Public Works Director Joey Hiner, Assistant Public Works Director The Mayor called the work session to order at 6:00 p.m. The work session was for the purpose of reviewing the zoning history of M-1 (Limited Industrial) Zoning District in the vicinity of 2nd Street, The Town Manager began by stating that Mr. Roger Overstreet had attended the prior Council meeting and had requested that several questions be answered regarding this issue. As suggested by Vice Mayor Nance, Mr. Overstreet sent to staff a list of nine questions which have been answered and furnished to Council and Mr. Overstreet. The Town Manager began to review the written comments to the questions from Mr. Overstreet in some detail. He began by showing three maps showing the primary area in question and commented on the definition of grandfathered. Some of the properties in this area are legally non-conforming and some have issues. Most code requirements are site specific. Vice Mayor Nance asked if one of the driving forces in this area being discussed is the complaints being received. The Town Manager responded that all the issues that staff has worked on with Mr. Overstreet and other property owners is all complaint based or when a new business is interested in establishing in this area. The Town Manager continued reviewing the questions raised by Mr. Overstreet. He commented that staff is in this area a lot because of the volume of complaints and that the property owners are complaining against each other. There is nothing purposeful or no malicious intent toward any individual or business. Staff does not feel like they are victimizing anybody. He stated that when they do receive a complaint it is documented and some are justified, legitimate complaints and they are pursued. her. Overstreet is very prompt in responding to any issues relating to his business, The Town Manager continued with the review of questions and commented on 725 East South Pollard. The use of the property changed from a tree service to an auto repair shop, however, the business was not told up front that it would have to be paved. We felt it was not appropriate to o back on that business. There was a conversation that the next time the use changes, it needs to be paved and we have to use logic and fairness and at the same time enforce the code. The interpretation and strict enforcement of the code does rewire it; but we have not required it. It is always a balance, either we are not strict enough or we are too strict; Mr. Adams asked if when the last business moved onto the property that needs to be paved and they applied for a business license, were they were told at that time what had to happen before they were issued the license. If they did not comply with the code requirements, then the Coda Enforcement Officer should come back and require them to meet the code, The Town Manager agreed and commented that we need to be consistent about snaking them meet the requirements before issuing the license. Anita McMillan commented on 725 East South Pollard and the question about paving the lot. Mr. Overstreet was told that he had to pave the lot because he asked about opening a used-car lot and that was a change of use. For any new or used car lot business, the area would have to be paved. In summary, the Town Manager indicated he would answer any questions by Council, but staff`is trying to work.with Mr. Overstreet and other property owners to be fair but at the same time fallow the code requirements. The Mayor commented that we do want our businesses to prosper, but at the same time the enforcement of our Town code i important. He feels that the Town tries to work with everyone and enforce the code equally and fairly, but it is not easy. The Mayor called the regular meeting to order a :10 Roll Call p.m. The Town Clerk called the roll with Council Member Adams, Council Member Altice, Vice Mayer Dance, and Mayor Grose present. Council Member Mare was absent. After a Moment of Silence; Mr. Adams led the Pledge of Allegiance to the U.S. Flag. 2 Mr. Adams made a motion to approve the consent Approved minutes of Council agenda as presented; the motion was seconded by Mr. Regular Meeting of November 6, Altice and carried by the following vote, With all members 2012 voting: Vote 4-0; Yeas (4)—Adams, Altice, Nance, Grose; Nays(0)—None; Absent(1)-Hare, Vice Mayor Nance read a letter from Chief Cook naming Sergeant Paul Harris and Officer Stephen out as Officers of the month for October. Susan Johnson, Town Clerk, briefed Council on the process of obtaining her Certified Municipal Clerk certification. She made comments regarding the history of the Municipal Clerk, the requirements for the certification and her recent attendance at the CMC Institute in Virginia Beach. Ms. Johnson thanked Council for providing the funding for her to attend the Institute. The next item on the agenda was a Resolution Adopted Resolution No. 1994 transferring funds within the General Fund in the amount transferring funds within the of$16,176 to pay Southern Air, Inc.fora new HVAC Unit General Fund in the amount of for the Public Works facility. After brief comments by the $16,176 to pay Southern Air, Inc. Town Manager, Mr. Altice made a motion to approve the for a new HVAC Unit for the Public Resolution as presented; the motion was seconded by Vice Works facility Mayor Nance and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) — Adams, Altice, Nance, Grose; Nays(0)—None;Absent(1)-Flare. The next item on the agenda was a Resolution Adopted Resolution No. 1995 appropriating the funds to the Repairs Glade Tinker Creek appropriating the funds to the Sewer Expenditure Account to properly record the Repairs Glade Tinker Creek Sewer expenditures and the appropriate revenue account for the Expenditure Account to properly June 30, 2013 Budget. The Town Manager commented record the expenditures and the that as an accounting function, we need to put the balance appropriate revenue account for of the 2007 E Revenue Bonds in the amount of the June 30, 2013 Budget $330,078.48 and the new VML/VACo, loan funds of $493,750.00 into one account for this project. Vice Mayor Nance made a motion to approve the Resolution as presented; the motion was seconded by Mr. Adams and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4)—Adams, Altice, Nance, Grose; Nays(0)—None;Absent(1)- Hare. The Town Manager commented that our Public Works Department has received notification that we had the highest recycling rate in the Commonwealth at 66.7%, which indicates that 66.7% of all the waste stream in our locality was sent to be recycled rather than to the landfill. He indicated that the recent recycling promotion with Coke had an impact on our program. Also, he expressed thanks to Brenda McGuire who continues to reach out to our business community to get them to participate in various forms of recycling and to Bo Cherry and Eddie Cooper, our recycling crew. The Mayor expressed his congratulations tot e Public forks Department and commented can the Police Banquet and the Mate of the Town event. He then presented Council a No. 1 foam finger that was presented to him at the pool appreciation party indicating the volunteers felt that Council was No, 1 and they appreciate the opportunity to work together on this community project. Comments from Council: Vice Mayor Nance indicated perhaps we could do a personal letter to the Public Works employees who are involved it the recycling program thanked staff for the presentation during the work session and mentioned the Police Banquet; Mr. Altice said we should recognize the employees for their recycling efforts. Mr. Adam also commented on the Police Banquet, Vice Mayor Nance moored that the regular meeting be adjourned, the motion was seconded by Mr. Adams and carried by the following vote, with all members voting: Vote - ; Yeas (4) - Adams, Altice, Nance, Grose; Ways g} -- None; Absent 1) - Aare, The regular meeting was adjourned at 7:40 p.m. LAP VE B Bradley E. os�e,IMMay� A T: usan N. Johnson,t,6wn Clerk 4