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HomeMy WebLinkAbout11/20/2018 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, NOVEMBER 20, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Michael W. Stovall MEMBERS ABSENT: Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Treasurer/Finance Director Joey Hiner, Public Works Director Thomas Foster, Police Chief Anita McMillan, Planning & Zoning Director The Mayor called the regular meeting to order at 7.00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Council Member Scheid was absent, Roll call After a Moment of Silence, Joey Hiner, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following: State of the Town was postponed to December 5 — 8:00 a.m. — Vinton War Memorial and December 6 — Vinton Christmas Parade with the Lions Club Spaghetti Dinner from 4:00-7.00 p.m. the same night. Council Member McCarty made a motion to Approved minutes of Regular Council approve the Consent Agenda as presented; the meeting of October 16, 2018 and motion was seconded by Vice Mayor Liles and Regular Council meeting of November carried by the following vote, with all members 6, 2018; adopted Resolution No. 2273 voting: Vote 4-0; Yeas (4)— McCarty, Stovall, Liles, appropriating $22,125.00 received Grose; Nays (0)—None-, Absent(1)- Scheid. from the Department of Motor Vehicles, $22,125.00 in Federal funds and the Town's required in-kind match of $7,375.00 for Overtime Selective Enforcement, training, and equipment; adopted Resolution No. 2274 appropriating $87,319.38 received from the Department of Motor Vehicles, $69,856.00 in federal funds and the Town's required $17,464.00 in- kind match, for the participation in the DUI Task Force Grant 1 Under awards, introductions, presentations, Chief Foster made brief comments and introduced Miranda Roxie) Brown as the new Police Officer in his Department. The Mayor and Council congratulated Officer Brawn. The next item on the agenda was a briefing from the Roanoke Valley Alleghany Regional Commission on updates regarding the development and recent activity associated with the Roanoke River Slueway. Amanda McGee, Regional Planner with the Regional Commission made opening comments and then reviewed the I ower 'oint presentation "which was a pert of the agenda package, (The presentation is can file in the Town Clerk's Office and will be made a part of the permanent record.) Anita McMillan commented that she and Pete;Peters are members of the llueway Committees In the past the Fall Waterways Clean-Up started with Vinton using the Tinker Creek Canoe Launch. After the Town received donations about two years ago from ASP and a grant from DCR, the canoe launch was improved to be open to the public and they continue to use that launch to access Tinker Creep. Council `Member Stovall asked if a reminder of the Spring Float in May of 2019 could be sent to the Town Clerk because he has a group that would probably be interested in participating. The next item on the agenda was a briefing on Special Events Security Planning. Chief Foster first commented that since he came to Minton as the Police Chief he has been concerned about hostile vehicle mitigation for the special events that occur in town. Any time you watch the crews somewhere around the world you will see an event where a vehicle became weaponized to be used again pedestrians and crowds. It is a new mode of attack that is being utilized by terrorist organizations. Chief Foster then reviewed a PowerPoint presentation. (The presentation is on file in the Town Clerk's Office and will be made a part of the permanent record.) The Town Manager commented that this presentation was given to the Public Safety Committee and then brought to Council: This is an important safety topic for the number of events we are having in Town now and provided that we can find funding and move forward with this project, we would like to have Council direct us to do that;. Council gave their consensus: The next item on the agenda was to consider adoption a Resolution approving funds from Community Contributions to the Fire and EMS Maintenance & repairs Equipment to cover one-half 112) of the estimated cast not to exceed $ ,000 of the engine replacement for the Clinton Volunteer First Aid grew 2012 Ford Ambulance {Medic 21). The Town Manager commented than Medic 21 needs an engine replacement and the First Aid Crew has received an estimate of $16,000.00 from Magic City Ford. The First Aid Crew has ordered the engine replacement and request that the Town share in the cost of the engine replacement by paying one-half 2) of the estimated cast not to exceed $t,000.00, Council was briefed on the matter at their November , 2018, meeting and the Public Safety Committee recommended that Council pay said amount of $8,000.00 with certain other stipulations in order to avoid additional expenditures by the Town for said Medic 21, which will be set forth in a letter to the Vinton volunteer First Aid Crew. Dice Mayor Miles commented that the parties have reached a fair agreement and made a motion to adopt the resolution as presentee.: Council Member Stovall commented that the agreement does show due diligence on behalf of the Town. He then commented on the possible class action lawsuit or rebate mitigation concerning this certain style of engine, He then asked if the Town Attorney could follow-up with the County Attorney concerning this matter, He wanted to make sure that once the engine gets fixed and the vehicle is turned over to the County that the Town still gets their half of any settlement or rebate. The Town Manager commented that the resolution references a letter that will be sent to the First Aid Crew. The Town Manager next react the stipulations contained in the letter relating to the title being transferred; the Town being held harmless for all future maintenance costs with future maintenance of said ambulance being the responsibility of the First Aid Grew and any funds received from Ford Motor Company due to any class-action lawsuit or other settlement would be shared between the Town and the First Aid Crew based on the percentage share of original costs paid. The Town Attorney commented that the Town and the Volunteer First Aid Crew are incurring the 3 expense now before the title is to be conveyed to the County. It would be the First Aid Crew and Town's claim against Ford Motor Company. Doug Adams commented from the audience that he heard this week from the County that Ford Motor Company has requested maintenance records for the three vehicles that are involved at this time. The Adopted Resolution No. 2278 Town Attorney indicated that he would follow up approving finds from Community with the County Attorney.: Contributions to the Fire and EMS Maintenance & Repairs Equipment to The motion was then seconded by Council Member cover one-half` (1/2) of the estimated Stovall and carried by the following roll call vote, cost not to exceed $8,000 of the with all members voting, Dote -0; Yeas (4) engine replacement for the Vinton McCarty, Stovall, Files, Grose; Nays (0) None, Volunteer First Aid Crew 2012 Ford Absent(1)-Scheid. Ambulance (Medic 21) The next item on the agenda was to consider a motion to cancel the January 1, 2019 Council meeting. The Town Manager commented that the first Council meeting in 2019 falls can New'Year's Day and that is a holiday. Council Member McCarty made a motion to cancel the January 1, 2019 Council meeting; the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) McCarty, Stovall, Liles, Grose; Nays (0) None, Absent (1) - Cancelled the January 1, 2019 Council Scheid. meeting The Town Manager commented that the new refuse truck has been delivered and has been in service since Monday. The refuse driver indicated that it drives well; however, it clues not hold as much as the older truck which requires more trips to the Transfer Station, The Town Manager further commented that we did receive the Project Administration Agreement from VCT on the Walnut Street Sidewalk Improvement Phase I project. This project was completed approximately two years ago and we have been working with VDCT to complete the paperwork, This is the final agreement which VCT will send to Richmond and request our reimbursement of$86,682.. Under reports from Council Committees, Anne Cantrell first commented that the Finance Committee met on November 5, 2018. Ms. Cantrell- next reviewed a PowerPont presentation covering the items discussed at that meeting. (A copy of the presentation is on file in the Town Clerk's Office and will be made a part of the permanent record.) With regard to the Senior Center rates, Nis, Cantrell commented that the proposed rates are very similar to the current rates, but were increased slightly to follow inflation. These rates have not been increased in over ten years. Ms. Cantrell next commented that the items requiring action from Council are approval for the advertisement to schedule the Public Hearing for the rate adjustments and approval of the September 2018 Financial Statement. The Town Clerk commented that Council can give their consent on advertising for the Public Fearing. Even though the State Code does not require a Public bearing, our Town Attorney has suggested that we advertise for a public comment period any time we are changing Town fees or rates. Vice Mayor Liles asked the price of a typical wedding at the War Memorial. Ms. Cantrell responded it would probably be on the upper end, approximately $3,400.00. Fight now it is a flexible rate, so the current rates say $ ,000- ,4 0.. Vice Mayor tiles commented a recent wedding he attended cost $4,700 at another venue and perhaps e need to advertise our rates more. lbs. Cantrell responded they are not currently advertised on the website, but if we do adapt a set rate schedule, she feels that staff would post it on-line which would be very helpful to someone who is planning a wedding. With regard to the payments coming in on time for utility payments, Vice Mayor Liles asked if it was due to the switch to the new payment program. Ms. Cantrell responded that is part of if and also because they are sending out automatic phone calls which is getting people to pay more timely. Council Member Stovall made a motion to approve the September 2018 Financial Deport as presenters, the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Vote - s; Yeas (4) — McCarty Stovall, Liles, Grose; Nays (0) — lone, Absent (1) - Approved the September 2018 Scheid. Financial Deport The Town Clerk commented that due to the holiday schedule to get advertisements to The Messenger, she would need to advertise the Public Comment period for December 1 'h 5 The Mayor commented can the success of the recent Veterans' celebrations at the local schools and at the War Memorial, He also congratulated Council Member Scheid in her involvement in the Susan G. lomen event in San Diego, where she walked 66 miles over three days. He also wished everyone a Nappy Thanksgiving. Comments from Council: Vice Mayor Liles commented that the dumpsters at Kreger are open again. The Town Manager responded that he will contact Brix or again. Vide Mayor wiles and other Council Members wished everyone a Happy Thanksgiving.. The Town Clerk commented Council needs to have a joint work session with the Planning Commission on the UDA at the December �16t Council meeting: Anita McMillan has asked if we could have the work session at 6:00 p.m, Council Member McCarty has already indicated she will not be at the meeting. We would like to have a light meal at 5:3? p.m. and start the work session at 6:00 a.m. The Mayor and Council indicated the schedule would work for them; Council Member McCarty made a motion t adjourn the meeting; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Mote 4-6, Yeas ( j McCarty, Stovall, Liles, Grose; flays (0) -- bone, Absent - Scheid. The meeting was adjourned at Meeting adjourned : 7 pm. APPROVED: Bradley E. {morose, Mayor ATTEST: lff�U-j N sfqil-�I Susan N. Johnson, C ;Town Clerk 6