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HomeMy WebLinkAbout10/2/2018 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, C CTOBER 2, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET; VINTON, VIRGINIA MEMBERS PRESENT: Bradley F. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Anne Cantrell, Treasurer/Finance Director Pate Peters, Assistant Town Manager/Director of Economic Development Joey Hiner, Public Works Director Fabricio Drumond, Police Captain Christopher Linkous Deputy Chief-Fire/EMS Nathan McClung, Principal Planner The Mayor called the regular eetiing to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, {council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayer Grose present. Roll call After a Moment of Silence, Jason Davison, led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following; October 5-21 -- Mr. Pirn Passes By — Star City Playhouse, October 12 —'7:30 p.m. - Virginia Tech hockey vs. UVA -- Lancerlot, October 13 — 0.0 a.m. to 4:00 pm. - Fall Festival, October 1 -- 700-1000 p.m. - Mingle at the Market with Place Galled Horne; October 13 -- 7:30 p.m. — Virginia Tech hockey vs. Perin State -- Lancerlot, October 0 — 400-0: 8 p.m. — Steak Festival — Farmers' Market and October 31 — 3:30-5:30 p.m. - Downtown Trick or Treating. Council Member Scheid reminded everyone of the Greenway Picnic on Sunday, October 7, at the Olde Salem Brewing Company at 4:00 p.m. with a ribbon cutting on the Eddy Street Bridge at 3.00 p.m. Pete Peters, Assistant Town Manager, read a quote from Simon Sine , "When people are financially invested, they want a return. When people are emotionally invested, they want to contribute" Council Member Scheid made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 8- Yeas -- McCarty, Scheid, Approved minutes of the Regular Stovall, files, Grose; bays g) lone. Council meeting of September 18, 2818 Under awards, introductions, presentations, proclamations, Deputy Chief Linkous made comments on this year's theme for Fire Prevention Week, October -18, "Look. Listen. Learn. Be aware-fire can happen anywhere". The next item on the agenda was a quarterly report: from the Vinton Area Chamber of Commerce, Justin Davison, Chamber President; reviewed a PowerPoint presentation and commented on the currant membership, sponsorship, community outreach, Fall Festival and upcoming events. A copy of the presentation is on file in the Town clerk's Office and will be made a part of the permanent record. The next item on the agenda was consideration f public comments on the proposed Community Development Block Grant (CDB proposal to be submitted to the Virginia Department of Housing and Community Development for the TAF 'Virginia Individual Development Accounts Program (TAF IDA . The Mayor opened the Public Nearing at :14 p.m.. Public Nearing opened Pete Peters began by commenting that Council was briefed at their September t 8th meeting about the Town's intent to partner with The Advancement Foundations TAF to apply for a $200,000 VIDA Grant: The program is designed to provide eligible participants of low income with matching funds to assist with saving for a down payment on a home or starting a business. The participants must complete an education curriculum and training program that will be provided by TAF and must also achieve their own fiscal match through a personal savings account, For every $1 that an individual saves they will be eligible for $8 in matching funds up to $4,000 per applicant. If there are two participants in a household, they can qualify for up to $8;000. If the Town and TAF are awarded the grant, it will be available for three years with the program being administered by TAF and the Town acting as the fiscal agent; 2 Annette Patterson made comments concerning a handout she provided on VITA showing some statistical information from the 2016-2017 program and a summary of the 2019-2020 program. Council Member Scheid asked when the grant was cede and Mr. Peters responded that the preliminary was submitted on September 29, 2018 pending this authorization by Council, Hearing no further comments, the Mayor closed Public bearing closed the Public Rearing at 7.20 p.m. Adopted Resolution No. 2262 approving CouncilMember' McCarty made a motion to the proposed Community Development adopt the Resolution as presented; the motion was Block Grant (CDB proposal to be seconded by Vice Mayor tiles and carried by the submitted to the Virginia Department of following roll call vote, with all members voting: Rousing and Community Development Vote -9; Yeas — McCarty, Scheid, Stovall, for the TAF Virginia Individual Liles, Grose,- 0 —None. Development Accounts Program TA VIDA The next item on the agenda was consideration of public comments on the proposal to modify Valley Metro taus Route 35 and bus Route 36 in the Town limits. The Mayor opened the Public bearing at 7.21 p.m. Public Rearing opened Nathan McClung next reviewed the PowerPoint presentation, which was part of the agenda package. (A copy of the presentation is on file in the Town Clerk's Office and will be made a part of the permanent record.) Council Member Scheid asked if any changes had been done to the map in the presentation since the briefing. Mr. McClung responded that staff wanted to receive comments from the community meeting and the Public bearing before many any changes to the bus stops. r. McClung next commented that 12 citizens attended the Informational Meeting on September 27th. Representatives from the Town, Valley Metro, the Regional Commission and the City of Roanoke were also at the meeting to assist and answer any questions. Most of the comments received related to the extension of hours and not about the changes to the routes specifically. After everyone's questions were answered and the proposed changes were explained, the reactions were all positive. Council will be asked to take formal action on the proposed changes at their meeting on October 16, 2018. The official changing of the routes and bus stops are projected to occur in January of 2019. 3 Council Member Scheid asked if the map would b corrected and would Council be approving the map on October 16, 2018. Pete Peters responded that Council will be requested to approve the route and there will be some modifications to still work out with the Valley Metro operators on specific bus stops. The Town Manager commented that we can acid or remove bus stops at any time by working with Valley Metro. The Town Manager commented that Kevin Prig with Valley Metro was present and invited trim to make any comments. Mr. Price commented that he feels this is a product that the Town can be proud of and Malley Metro can support.. The public Informational fleeting gave some confidence that this route as designed may support the Town of Vinton better than what was initially designed.. Valley Metro has completed a comprehensive operations analysis and this is a good time for change. Council Member Scheid next asked if notices should be placed on the leas stops that are going to be eliminated. The Town Manager responded that at the time the route change is put into place that e can place notices on those stops that will be eliminated to give residents ample notification. Hearing no further comments, the Mayor closed the Public Hearing at 7.39 p.m. Public Hearing closed The Town Attorney announced that a ing next week one of their senior associates is going to be elevated to partner; Mike L:ockaby, and they will be adding a new partner, Jeremy Carroll, The firm name will be changed to Guynn, Waddell, Lockaby and Carroll. e next item on the agenda was a briefing on the proposed Lease between the Town and The Vinton Area Chamber of Commerce for a portion of the property located at 820 E Washington Ave (Office Suite located within the Charles Hill Senior Center). Pete Deters began by commenting that the Town' and the Chamber of Commerce have agreed in principal to a proposed lease agreement. The lease has been drafted to contain very similar terms that are in the existing lease we have with The Advancement Foundation for the Health Department building. 4 Mr. Peters next reviewed the general terms of the Lease Agreement and commented that the Town will continue to operate the Center as a rental facility for evening and weekend usage, However, we will continue to evaluate future renewals of the Agreement to see if there is opportunity for the Chamber to take more ownership of the rental aspect of the facility and use that space more for their programming needs`. Bath the Town and Chamber staff have conducted several site visits and are coordinating the implementation of several building improvement needs such as direct access to the building for the Chamber offices by creating a separate entrance from the exterior of the building. There will also be some interior renovations to the office suite including replacement of carpet, removal of an internal partition wall and converting the ceramics lab into storage. Some si nage will also be required and the Town and Chamber have agreed to share in those costs. if approved the Chamber anticipates relocating from their current temporary location at Fiver Park Shopping Center to the Senior Center starting in January 2019. Mr. Peters next commented that Penny Beyer, the Event Operations Assistant, has agreed to stay on and it will be good to have consistent staff and operations during the transition period: The Lease will be brought back to Council for final approval at the October 16, 2018 meeting. Further discussion was had regarding the improvements and in response to a question regarding the temporary storage building, Jason Davisoncommented they should be able to give up the storage building once the move is completed. The Town Clerk commented that this item will require a Public Nearing since we are leasing Town property. The Public Nearing will be advertised for the next meeting at which meeting Council can conduct the Public Nearing and take action on the lease. The Town Manager commented a Chief Foster had informed him that the reaccreditation process has been completed and the department passed. Captain l rumond commented on the process and indicated that Detective Brandon Hill will be taking over accreditation.. The training takes four years to complete. 5 Under reports from Council Committees, Joey ` Hiner commented that the Public Works Committee met on September 27, 2018. The main topic of discussion was the refuse ordinance update. The {committee discussed the cart collection for 'multi- unit housing; the number of carts currently in the Town Code and what would be the number of units under the new ordinance for Town refuse service. Staff will be bringing a recommendation hack to the Committee. With regard to cart offerings, it was discussed that each customer will initially be given a 96 gallon unit, but would we offer a smaller size upon e customer request and what number of carts we would offer to commercial customers, Mr. Hiner next commented that the Committee also discussed the location of carts, eliminating the need to enter onto private property to access refuse and options for Downtown collection area, Vice Mayor Liles asked what would happen if someone moves from property and desires a larger can than the prior resident, Mr;. Hiner responded that the ordinance would address that issue as well as those customers that would like to have a second can. The Mayor commented on the success of the Food Truck Pest and Lancerlot ribbon cutting- grand opening. He also commented that the Roanoke e Halley-Alleghany Regional Commission is in the process of doing some strategic planning and asked Council if they had any particular comments concerning the actual structure of the Commission, any programs or activities to pass them along to him or Wayne Strickland. Comments from Council: Council Member Stovall congratulated the Police Department on their' re-accreditation and commented on the Food Truck Fe t. Council Member McCarty thanked Justin Davison for giving the report on behalf of the Chamber, Vice Mayor Liles also congratulated the Police Department and commented that the doors to the dumpster area near the Subway at Lake Drive Plaza stay open all the time and the dumpsters themselves have been moved down to Dunkin Donuts; The Town Manager commented that he would contact Brenda Thompson with Srixmor concerning the matter. Council Member Scheid made a motion to adjourn the meeting; the motion was seconded b Vice Mayor Liles and carried by the following vote, 6 with all members voting: Vote 5-0; Yeas (5) -- Mc arty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The meeting was adjourned at 8:08 p.m. Meeting adjourned APPROVED: Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, C C, Town Clerk