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HomeMy WebLinkAbout10/15/2024 - Regular1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, OCTOBER 15, 2024, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina M. McCarty Laurie J. Mullins STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Andrew Keen, Finance Director Tiffany Stewart, Assistant Finance Director Fabricio Drumond, Police Chief Tim Lawless, Deputy Police Chief Mike Caldwell, Lieutenant Jesse Dibble, Police Officer Donna Collins, Human Resources and Risk Management Director Mandy Adkins, Cultural Placemaking and Events Director Amanda Payne, Community Facilities Manager Shayne Hicks, Community Programs Administrative Nathan McClung, Assistant Planning and Zoning Director Fayula Gordon, Associate Planner Jill Loope, Special Project Assistant to the Town Manager Jeremy Carroll, Town Attorney Mayor Grose called the meeting to order at 6:00 Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. After a Moment of Silence, Nathan McClung led the Pledge of Allegiance to the U.S. Flag. announcements, and Council Activities, Council Member McCarty announced the following: October 26 – Shred Event, Drug Take Back, and Flu Vaccine Clinic at the War Memorial from 10 a.m. to 2 p.m.; October 29 – Downtown Trick or Treating at 3 p.m.; November 4 – Blood Drive at the Vinton War Memorial from 10 a.m. to 2 p.m.; November 5 – Town offices closed in observance of Election Day. Town Council will not be meeting that day due to the holiday; November 2 to 16 – First Annual Field of Honor Memorial; and November 11 – closed in observance of Veteran’s Day. 2 Council Member McCarty encouraged everyone to visit the entertainment venues social media and website for more information. Council Member Mullins following Council activities: September 19 – Mayor Grose, Member Liles District Community Meeting; September 25 – School Ribbon Cutting; September 26 – Vice T September 26 – Roanoke Valley Alleghany Regional Commission Meeting; September 30 – Mayor Grose attended Meeting; October 1 – Council Member Liles and Vice Mayor Stovall attended the Hotel Proposal Discussion meeting with Town staff; October 7 – Sister City Meeting; October 9 – Council Member Liles and Council Member McCarty attended the October 10 – Council Member Liles attended the Meeting; and October 12 – and Council Member McCarty Vinton Fall Festival. Vice Mayor Stovall made a motion to approve was seconded by Council Member Liles and voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. September 17, 2024, and the minutes of the Work Session on October 1, 2024. Under awards, introductions, presentations, and proclamations, and Council Member Mullins presented a check donation of $11,500 to the Virginia Breast Cancer Foundation. Tara Nepper, a Cancer Foundation Board member, was present as a representative to receive the check. and proclamations, Lieutenant Michael Caldwell for his and dedication to the field. Chief Drumond then recognized Mandie Baker for completing the 75- Day Hard challenge. 3 Council expressed their appreciation towards the Police Department and their hard work. and proclamations, Donna Collins updated Council on the Events. Ms. Collins commente Annual Field of Honor Event at the War Memorial from November 2nd to the 16th. partnered with the Colonial Flag Foundation to display 125 flags across the lawn of the Vinton War Memorial in honor of Veterans. Flags can be purchase made. Under citizens’ comments and petitions representative of Love Life Church commented on his opposition to the clinic at 935 3rd Street, Vinton, Virginia 24179 being in the Town. Council expressed appreciation for Mr. Buchy’s comments and coming to the meeting. Under reports from committees, Nathan McClung commented on the October 9, 2024, Community Development Mr. McClung commented that the survey for the comprehensive plan ended with over 450 responses. There will be a at the Vinton War Memorial from 5 p.m. to 7 p.m. that will also be open to the public. Mr. McClung commented that the survey for the Safe Streets for All study was wrapped up and the next step is to develop a planning structure for the future development of the action plan itself. Walnut Avenue Phase III is commenced and involves survey and designing before it is finished. T pedestrian safety improvements on West Virginia Avenue to South Pollard Street is conducting survey work. This project will ramps and sidewalks in that area. Glade Creek Greenway Phase 2B is good Currently, contractors are waiting on materials to continue the work. A property owner on Ruddell Road requested improvements include striping plans. The Police Department will also provide 4 fast traffic is going. There is currently no parking on a portion of West Lee Avenue to address the concerns of owners about the parking in front of downtown businesses. We received two proposals for the hotel project. both owners and discussed the options. The building has been completed. The next step is an assessment of for. The Town is using EPA funds to survey the Fire Block Properties steps can be taken for the property. The Vinton money with Fayula Gordon’ museum lift. The Gish Mill project has commenced. The current p stabilization of the structure. Council expressed appreciation to Mr. McClung for his report. Under items requiring action under the agenda, there was a motion to award a bid and authorize Project. Town Manager Peters commented that years back some private stormwater behind the Thrasher Memorial United Methodist Church property required repair. advertise the project for bid. This project includes the repair of a 48” storm drain that runs under the parking lot located at the rear end of the Thrasher Church. stormwater structures, and the lowest responsive and responsible bid for the work was from S.C. Rossi & Company in the amount of $309,589.00. The Town will enter into Rossi for $309,589.00. The Church will pay the Town for payments made to S.C. Rossi. Council Member Mullins approve the Resolution Approved Resolution No. 2613 awarding a bid and authorizing the Town Manager to contract with S. C. Rossi and Company, Inc. in the amount of $309,589.00 for the Thrasher Church Stormwater Repair and Reconstruction Project 5 the amount of $309,589.00 for the Thrasher Church Stormwater Repair and Reconstruction Project; the motion was seconded by Council Member McCarty, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – (0) – None. Under items requiring action under the agenda, there was a motion Town Manager, on behalf of the Town of Vinton, Church, a religious and charitable organization. David Hoback, a Trustee of the Thrasher Church, Council for their support in the project stormwater structure repair. Council Member Liles approve the Resolution Church, a religious and charitable organization; the motion was seconded by Vice Mayor Stovall members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved Resolution No. 2614 Town Manager, on behalf of the Town of Vinton, to Agreement with the Church, a religious and charitable organization Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution in support of the plans transplant services provided at Carilion Roanoke Memorial Hospital. Mr. Peters commented Carilion Clinic is applying to the Commonwealth of Virginia for a Certificate of Public Need (COPN) to bring kidney transplant Hospital. the Council for the plans and efforts to establish kidney transplant services provided by Carilion Roanoke Memorial Hospital. Council Member McCarty approve the Resolution in support of Approved Resolution No. 2615 in support of the 6 Memorial Hospital; the motion was seconded by Council Member Mullins, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) – None. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution among the Town of Vinton, the Roanoke County public plazas, improve two alleys that run among Lee Avenue, Walnut Avenue, and S. Pollard Street, and improve some utilities in the area Council Member Liles recused himself from voting due to a Member Liles currently owns a business area that is being discussed for redevelopment. Mr. Peters commented partnership with the Roanoke County Economic Development Authority, has negotiated the terms of a Performance Agreement with The Wilkinson Group, Inc. The agreement will provide financial support to the Company as it seeks to improve two buildings along West Lee Avenue, Town- owned public alleys to the south and east of the b Street, two new public plazas, and some public utilities in the area. Dale Wilkinson, with the Wilkinson Group, Inc., which will be available at the Town Clerk’s Office presented the rendering and explained the plans for the project. Vice Mayor Stovall made a motion to approve the Resolution authorizing the Town Manager to Town of Vinton, the Roanoke County Economic Wilkinson Group, Inc. to redevelop two buildings plazas, im Avenue, Walnut Avenue, and Pollard Street, and Approved Resolution No. 2616 Authority (EDA), and The Wilkinson Group, Inc. to redevelop two buildings along West Lee Avenue, develop two public plazas, improve two alleys that Pollard Street, and improve some utilities in the 7 seconded by Council Member Mullins, carried by the following roll call vote, with the following members voting: Vote 4-0-1; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Recused (1) - Liles. The next item on the agenda was the consideration of public comments concerning the proposed amendment to the Town of Vinton’s FY 2024- amount of $470,000.00 in the Capital Fund and hearing to be held whenever a proposed budget budget The Mayor opened the Public Hearing at 7:12 p.m. Mr. Sexton commented that related to the actions needed to be taken earlier regarding the Thrasher repair, the public hearing is being held later in the meeting. This public hearing handles the fund transfers for the Thrasher Stormwater Project. The total cost of the project is The Town set aside $100,000 contingency. the reappropriated fund balance in the Capital Fund and transferring it to the Stormwater Fund. The Stormwater Fund is budgeted for $210,000 for the donation from the Church. The Church will have until the end of the fiscal year to make that donation. The total project cost is stat $310,000. The reason $470,000 is because the Town must revenue in both the Capital and Stormwater Fund. $130,000 is being counted twice. Once in the Capital Fund and another in the Stormwater Fund. (1%) of the total revenues shown in the currently adopted budget hearing for approval. Council expressed appreciation to Mr. Sexton for his explanation. Public Hearing Opened 8 Hearing no comments, the Mayor closed the Public Hearing at 7:17 p.m. Council Member Liles approve the Resolution to Vinton’s FY 2024- funding for a stormwater project and contingency in the total amount of $470,000.00 in the Capital Fund and Stormwater Fund. State law requires a public hearing to be held whenever a proposed budget amendment exceeds 1% of the locality’s total budget; the motion was seconded by Council Member McCarty Vote 5-0; Yeas (5) – Stovall, Grose; Nays (0) – None. Approved Resolution No. 2617 to amend the Town of Vinton’s FY 2024-2025 budget to appropriate funding for a stormwater project and contingency in the total amount of $470,000.00 in the Capital Fund and Stormwater Fund. State law requires a public hearing to be held whenever a proposed budget amendment exceeds 1% of the locality’s total budget Under appointments to boards and commissions motion to Sarah Reid for the four- 2028, and appoint Cody Sexton as an alternate Authority for the four- 2028. Council Member McCarty appoint Josh Mullen as a member of the Vinton Planning Commission to replace Sarah Reid for the four-year term beginning November 2, 2024, and ending November 1, 2028; the motion was seconded by Council Member Mullins, carried by voting: Vote 5-0; Yeas (5) – Mullins, Stovall, Grose; Nays (0) – None. Council Member McCarty appoint Cody Sexton as an alternate member of the Roanoke Valley Resource Authority four-year term beginning November 1, 2024, and ending October 31, 2028 seconded by Council Member Liles voting: Vote 5-0; Yeas (5) – Mullins, Stovall, Grose; Nays (0) – None. Appointed Josh Mullen as a member of the Vinton Planning Commission to replace Sarah Reid for the four-year term beginning November 2, 2024, and ending November 1, 2028. Appointed Cody Sexton as an alternate member of four-year term beginning November 1, 2024, and ending October 31, 2028. 9 Town Manager Peters expressed appreciation toward staff for their hard work at the Fall being done by Roanoke Gas Company on South Pollard Street. There was not a lot of notice from the company and the road will be closed for the remainder of the week. Mr. new staff member, Jill Loope, the Special Project Assistant to the Town Manager. Council welcomed Mrs. Loope to the team. for their hard work and Festival. The next item on the agenda was a request to convene in a Closed Meeting, Pursuant to § 2.2- 3711 (A) (5 amended, for the purpose of discussing a prospective business where no previous announcement has been made of the business’ interest in locating its facilities at the intersection of East Virginia Avenue and South Pollard Street in the Town. Council Member Liles convene seconded by Council Member Mullins and voting: Vote 5-0; Yeas (5) – Mullins, Stovall, Grose; Nays (0) – None. Council Convened in closed session at 7:30 p.m. and the Certification that the Closed Meeting was held in accordance with State Code requirements carried by the members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None Certificate of Closed Meeting Council Member Liles made a motion to adjourn the by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – APPROVED: 10 _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk