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HomeMy WebLinkAbout10/16/2018 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESI AY, f CTOBER 16, 2118, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET; VINTON, VIRGINIA MEMBERS PRESENT. Bradley E. Grose, Mayor Keith N. Liles; Vice Mayor Sabrina McCarty Janet Scheid Eichaell . Stovall STAFF PRESENT: Barry W. Thompson; Town Manager` Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Anne Cantrell, Treasurer/Finance Director Pete Peters, Assistant Town Manager/Director of Economic Development Joey Hiner, Public Works Director Thomas Foster, Police Chief Fabricio Drumond, Police Captain Christopher Linkous, Deputy Chief-Fire/EMS Nathan McClung, Principal Planner The Mayor called the regular meeting to order a 70 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Doug Adams, led the Fledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced the following- October ctober 5-21 — Mr. Pim Passes By — Star City Playhouse; October 20 — :Clg- .t3 .m. — Stem Festival — Farmers' Market; October 31 3: ?-5.30 p.m. -- Downtown Trick or Treating and November 10 — Mingle at the Market with Five Dollar Shake — Farmers' Market. Chief Faster made comments and read a quote from John D. Rockefeller; "The-secret to success is to do the common things uncommonly well" Under requests to postpone, add to or change the order of agenda items, the Town Manager requested to add under Section 0, Classed Session; Item No. 2, Request to Convene in Closed Meeting, Pursuant to § 2.2-311 {A) (3) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property 1 located in the Vinton downtown area for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body and move Item 2 (b) from Section K, Town Manager, to the end of the agenda after Section P. The requested changes were approved by the following vote, with all members voting. Vote 5-0 Yeas (5) -- McCarty, Scheid, Stovall, tiles, Grose; bays (0)—None: Under the Consent Agenda, the Town Clerk Approved minutes of the Regular commented that the October 2, 2318 minutes Council meeting of October 2, 2018, as needed to be corrected to add on Page 4 at the end corrected; adopted Resolution No.. of the third paragraph, the language "residents' 2263 re-appropriating funds in the ample notification". amount of $ ,800.00 from the general Fund to the Police Other Equipment Council Member Stovall made a motion to account for the purchase of thirteen approve the Consent Agenda as corrected; the (13) patrol rifles; adopted Resolution motion was seconded by Council Member Scheid No, 2254 appropriating funds in the and carried by the fallowing vote, with all members amount o $4,767.63 from Re- voting Vote -5 Yeas (5) — McCarty, Scheid, appropriated Fund Balance to the Stovall, Liles, Grose; Nays (0)—done. Police Firearms and Ammunition account for the purchase of six (5) patrol rifles and to replenish ammunition due to a budget cut for FY2018-2019 and adopted Resolution No, 2255 appropriating funds in the amount of $2,400.00 from Non- departmental Transfer accounts in the General Fund and Utility Fund to the Human Resources Contractual Services account and the dater & Wastewater Administration Contractual Services account to cover the cost of screenings provided by Jefferson Surgical clinic, Inc. Under awards, introductions, presentations, proclamations, Chief Foster made brief comments and presented a plaque to Officer Samuel Mitchell as Officer of the Quarter. Captain Drumond next presented a PowerPoint presentation on the quarterly statistics for the Department. (A copy of the presentation is on file in the Town Clerk's Office and will be made a part of the permanent record.) Council Member Scheid asked about the number of calls outside the Town limits and Chief Faster responded in 2017 there were 240 calls they responded to outside of the Town in East Roanoke and Bedford County. He estimated there have been 185 calls for service this year in those two areas. Of those calls, he 2 estimated the ones for just Roanoke County to be in the high 90%. Generally, they respond due to a 9- 1-1 call because of the unavailability of an officer or the time and distance involved for another officer to respond.. The next item on the agenda was a quarterly report from the Vinton Volunteer Fiat Aid Crew. Chief Guffey reviewed his report which was a part of the agenda package and is on file in the Town Clerk's {office as a part of the permanent record, Chief Guffey also commented on the Medic 21 ambulance being out of service since August 29th and the motor needing to be replaced at a cost of $1 a,000.00. This repair would be discussed at the Public Safety Committee meeting scheduled for Monday, October 22, 201 Under citizens' comments and petitions, Justin Davison, Chamber President, expressed appreciation to the Public Works Department for their assistance with the Fall Festival and the Mingle t the Market. The next item on the agenda was consideration of public comments concerning the proposed granting of a lease to The Vinton Area Chamber of Commerce for a portion of certain Town property located at 329 Washington Avenue, identified as 060.16-0 -33 00-0000 (Charles R. Hill Senior Center), in the Town of Vinton; Virginia, said lease to be for one 1) six-month period with the option to renew said lease for no snore than four additional one-year renewal terms. The Mayor opened the Public I•earing at g p.m.- Public Hearing opened Pete Peters began by commenting that Council was previously briefed on this proposed lease on October 2, 2018. The lease was drafted to contain very similar terms that are in the existing lease the Town has with The Advancement Foundation for the upstairs of the Health Department building. Mr. Peters next reviewed the general terms of the Lease Agreement and commented that the Town will continue to operate the Center as a rental facility for evening and weekend usage. Bath the Town and Chamber staff have visited the site and have a list of physical improvements relating to exterior lighting upgrades, signage, extension of an ADA accessible sidewalk and consideration of a dedicated entrance to the building for the Chamber staff`::. The Chamber 3 anticipates relocating to the Senior Center in January and Penny Beyer, the went Operations Assistant, will remain on staff through the Spring or early Summer to help with the transition. Vice Mayor Liles asked if internet service to the building would be through Roanoke County, Mr,. Peters responded the building has public tJi- `i, but Roanoke County determined that the Chamber would be better served through an individual internee access account, which the Chamber will be responsible for. Vice Mayor Liles next asked what 10% of the utilities would be and Mr. Peters responded approximately$3,200 per year: Hearing no further comments, the Mayor closed the Public Nearing at .: 4 p.m. Public Hearing closed Vice Mayor Liles made a motion to adapt the Adopted Resolution No. 2266 granting Resolution as presented; the motion was seconded of a lease to The Vinton Area Chamber by Council Member McCarty and carried by the of Commerce for a portion of certain following roll call vote, with all members voting: Town property Iodated at 820 Vote -0; Yeas to McCarty, Scheid; Stovall, Liles, Washington on Avenue; identified as Grose, days — None. 06 .1 -06-33.00- 0 (Charles R. Hill Senior Center); in the Town of Vinton; Virginia, said lease to be for one (1) six.-month period with the option to renew said lease for no more than four` additional one-year renewal terms The Town Attorney announced that she has been reviewing the Ton's needs for legal services and has suggested that the Town name Mr. Jeremy Carroll as the new Town Attorney; Ms.Waddell next' commented that she would still be available to serve the saute as she has in the past, but Mr. Carroll is better positioned to serve the full range of the needs as Town Attorney; The Town Manager commented that Council could appoint Mr: Carroll at the next meeting and expressed appreciation to Ms. Waddell for her assistance to the Town. The next item on the agenda was a briefing on the application for grant funning from the High Safety Improvements Program (HSIP) and the Pedestrian Safety -Action Plan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Vinyard Road and Hardy Road and on the application for grant funding from the High Safety Improvements Program (HSIP) and the Pedestrian Safety Action Flan Program (PSAP) for the implementation of pedestrian safety countermeasures at the intersection of Washington Avenue and Pollard Street: 4 Nathan McClung first commented that staff has been working with VDC T for the past three months through workshops, meetings and site visits on the grant applications for the two intersections that have been identified as high priority sites for the implementation of countermeasures to help protect pedestrians and any form of non-motorized traffic in any areas of the town. Mr. McClung next reviewed the PowerPoint: presentation that was a part of the agenda package and is on file in the Town Clerk's Office and will be made a part of the permanent record. Council Member Scheid asked if the steps to address pedestrian issues at the intersection of Hardy and Vinyard would include installing sidewalks where they cad not exist such as on the north side of Vinyard. Mr. McClung responded the grants would provide for concrete work to adjust` the grade to be ADA compliant on the existing sidewalk, but would not include funding for new sidewalks. After further discussion, Council Member Scheid commented that the issue: of more sidewalks would need to be addressed by the Town in the future. The Mayor reiterated that the grants will not require any local match and he understood that the VDC. T representatives were impressed by the amount of conduit they found in the Hardy/Vinyard intersection. Mr. McClung commented they ran a line and found that three out of the four conduits were ready to be used. Also, Public Works completed a traffic study last year utilizing the services of Hurt & Proffitt; which will also be a part of the grant application. Mr. McClung ,next commented that during the CDBG grant in 2015, engineering work was done at the Washington/Pollard intersection, but it was more about aesthetics and the use of brick pavers. VDOT currently discourages the use of brick pavers because of visibility issues and the plans did not include any utilities needed for pedestrian signals. The next item on the agenda was to consider adoption of a Resolution endorsing the: purposed changes to Malley Metro Bus Route 35 and Pus Route 35 in the Town of Vinton, Nathan McClung commented that since the Public Tearing was held at the last meeting, he has spoken with Ron Parker, the Assistant General Manager with Malley Metro, who has indicated he would notify us when we need to meet with them and discuss what stops we want to eliminate and preserve. Mr. McClung also commented he would work with the Regional Commission to get an updated map showing the final changes so it can be given to Valley Metro. Also, staff will past notices on each of the stops to be eliminated chaser to the time of implementation. Council Member Scheid made a motion to adopt the Resolution as presented; the motion was seconded by Vice Mayor tiles and carried by the following roll Adapted Resolution No. 2267 call vote, with all members voting' Vote 5-0 Yeas (5) endorsing the proposed changes to -- McCarty, Scheid; Stovall, tiles, Grose, bays (0) — Valley Metro Bias Roue 35 and Bus None. Route 36 in the Town of Vinton The Town Manager commented that a new legit turn arrow has been added to the traffic signal on each side of Vinyard Road at the Hardy/Vinyard intersection. Under reports from Council Committees, Anne Cantrell first commented that the Finance Committee met on October 8, 2018. Ms. Cantrell next reviewed a PowerPoint presentation covering the items discussed at that meeting. A copy of the presentation is on file in the Town Clerk's Office and will be made a part of the permanent record.) Council Member McCarty asked if the disbursement to the Chamber that was approved would be their last quarterly disbursement. Ms. Cantrell responded that was correct: Council Member Scheid made a motion to approve the June 2015 Preliminary and the August 2015 Financial Reports as presented; the motion was seconded by Council Member Stovall and parried by the following vote; with all members voting: Vote -0 Yeas (5) -- McCarty, Scheid, Approved the June 2015 Preliminary Stovall, files, Grose; bays 0)--None, and the August 2018 Financial Reports The Mayor expressed appreciation to Public Works and all First Responders for the work done during the recent flood event and commented on the success of the Fall Festival. Comments from Council: Comments were made n the success of the Fall Festival and the ribbon cutting at the Food Lion and Vice Mayor files expressed appreciation to the Town Manager for getting the dumpster issue at Lake Drive Plaza takers care of. 6 The next item on the agenda was a request to convene in Closed Meeting, pursuant to § 2.2- 7f 1 A t29 of the 1950 Code of Virginia, as amended,for discussion of contract negotiations with Roanoke County; namely the Cain Sharing Agreement. Also; there was the bequest to Convene in Closed Meeting, Pursuant to § 2. - 1 (A) (8) of the 1950 Code of Virginia, as amended, for discussion or consideration of the acquisition of real property located in the Vinton downtown area for a public purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body that was added to the agenda. Council Member Scheid made a motion to convene in Closed Session; the motion was seconded by Vice Mayer Liles and carried by the following vote, with all members voting: Vote -0 Yeas ( ) — McCarty, Scheid, Stovall, Liles, Grose, Nays( None.. Council went into Closed Session at 8:22 p.m. At 10.3 i p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor Liles, seconded by Council Member !McCarty and carried by the following roll call vote, with all members voting: Vote -0; Yeas ( ) — [ McCarty, Scheid, Stovall, Liles, Grose; Nays )- None. Certification of Closed meeting Following the Closed Session, the next item for discussion in open meeting was to consider adoption of a Resolution accepting Assignments of Rights and authorizing the Mayor and/or Town Manager to execute all documents necessary for the purchase of five {o) parcels of property located within the intersection of South Pollard Street, cedar Avenue and '1st Street in the Town of Vinton, Virginia, which was Item 2 (b)that was moved from Section K, Town Manager, Fete Peters presented a PowerPoint presentation with regard to the property purchase. (A copy of the Adopted Resolution No. 2268 accepting presentation is on file in the Town Clerk's Office and Assignments of Rights and authorizing will be made a part of the permanent record.) the Mayor and/or Town Manager to Council Member Stovall made a motion to adopt the execute all documents necessary for Resolution as presented; the motion was seconded the purchase of five { } parcels of by Vice Mayor Liles and carried by the following roll property located within the intersection call vote, with all members voting: Vote -0; Yeas t of South Pollard Street, Cedar Avenue McCarty, Scheid, Stovall, Liles; Grose; Nays (0) - and Ist Street in the Town of Vinton, None.: Virginia Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) — McCarty, Scheid, Stovall, Liles, Grose; Nays (0) — None. The meeting was adjourned at 10-47 p.m. Meeting adjourned APPROVED: , JSST: Bradley E. Grose, Mayor Susan usan�NJohnson, MC,Town Clerk AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, OCTOBER 16, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING,311 SOUTH POLLARD STREET,VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VI II WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: I; Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by Vice Mayor Liles and seconded by Council Member McCarty with all in favor. Clerk Council