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HomeMy WebLinkAbout10/17/2023 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, OCTOBER 17, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Sabrina McCarty Laurie J. Mullins MEMBERS ABSENT: Keith N. Liles STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Deputy Town Manager/Treasurer Antonia Arias-Magallon, Town Clerk/Administrative Manager Andrew Keen, Finance Director Jeremy Carroll, Town Attorney Chasity Barbour, Community Programs Director Fabricio Drumond, Police Chief Bo Herndon, Public Works Director Marshall Stanley, Economic Development Specialist Nathan McClung, Assistant Planning and Zoning Director The Mayor called the meeting to order at 6:04 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present, and Council Member Liles absent. Roll call After a Moment of Silence, Council Member Mullins led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, and Council Activities, Council Member McCarty announced the following: October 26 – Vinton Trick or Treating from 3 p.m. to 5 p.m. at the Vinton Municipal Building and November 30 – Vinton Chamber Christmas Parade starting at 6 p.m. in downtown Vinton. Council Member McCarty encouraged everyone to visit the many restaurants and entertainment venues in the Vinton community. Council Member Mullins announced the following: October 7 to 11 – Vice Mayor Stovall attended the VML Conference; October 11 – Council Member McCarty attended the Community Development Committee Meeting; October 16 – Vice Mayor Stovall and Mayor Grose attended the Finance Committee Meeting. 2 Council Member McCarty made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Approved minutes of the Regular Meeting of October 3, 2023 Under awards, introductions, presentations, and proclamations, Vice Mayor Stovall presented the United Way Roanoke Valley Centennial Proclamation. Under awards, introductions, presentations, and proclamations, Officer Hagy and Lieutenant Hurt introduced Officer Sean McKittrick and Officer Douglas Aune Jr. to Council. Council and staff welcomed the officers and expressed their appreciation to the Police Department. Under briefings, Chief Drumond presented the first quarter police report. Chief Drumond reviewed a PowerPoint that will be available at the Town Clerk’s office as part of the permanent record. For the first quarter report, there were 4,161 total calls of service, 342 total reports written, 991 traffic stops, 627 traffic summons issued, 104 traffic accidents, 14 drug cases, and 735 security checks. Mayor Grose asked about wildlife removal and who citizens can contact for help. Chief Drumond commented that he could post the contact information online for everyone to see. The Police Department is very limited in what they can do with wildlife. For now, they have the help from SPCA. The next item on the agenda was the consideration of public comments concerning the proposed granting of a lease to the Vinton Historical Society for property located at 210 East Jackson Avenue (Vinton History Museum). Mayor Grose opened the Public Hearing at 6:47 p.m. Ms. Barbour commented that there was a briefing at the previous meeting regarding the History Museum lease. Ms. Barbour reviewed the service items that the Town provides for the Public Hearing Opened 3 History Museum and what was briefed at the last meeting. Hearing no comments, Mayor Grose closed the Public Hearing at 6:49 p.m. Vice Mayor Stovall made a motion to approve the Resolution authorizing the Town Manager to execute a lease to the Vinton Historical Society for property located at 210 East Jackson Avenue (Vinton History Museum); the motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Public Hearing Closed Approval of Resolution No. 2569 authorizing the Town Manager to execute a lease to the Vinton Historical Society for property located at 210 East Jackson Avenue (Vinton History Museum). Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution authorizing the Town Manager to execute a Performance Agreement with Tacorita Inc. and the Town of Vinton to redevelop the former Red Jasmine building into the Tacorita Tacos & Tequila Bar restaurant. Mr. Stanley commented on the performance agreement with the Town of Vinton and Tacorita Tacos & Tequila Bar Restaurant. Mr. Stanley introduced Tacorita & Tequila Bar Restaurant owner Mr. Sergio Ariano. Mr. Ariano expressed his excitement about opening his restaurant in Vinton and mentioned that his grandfather was the first person to open a Mexican restaurant in Roanoke, VA. Council Member McCarty made a motion to approve the Resolution authorizing the Town Manager to execute a Performance Agreement with Tacorita Inc. and the Town of Vinton to redevelop the former Red Jasmine building into the Tacorita Tacos & Tequila Bar restaurant; the motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Approval of adoption of Resolution No. 2570 authorizing the Town Manager to execute a Performance Agreement with Tacorita Inc. and the Town of Vinton to redevelop the former Red Jasmine building into the Tacorita Tacos & Tequila Bar restaurant. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution authorizing the Town Manager to execute a Contract with TRC Companies, Inc. for Environmental Consulting Services to assist with the administration of the 4 $500,000 Community-wide Brownfields Assessment Grant from the U.S. Environmental Protection Agency (EPA). Mr. McClung commented that this contract would allow TRC to do assessments on properties to help with the selling process. The Town had previously gone with TRC when the Town received the first Brownfields grant. Council Member Mullins made a motion to approve the Resolution authorizing the Town Manager to execute a Contract with TRC Companies, Inc. for Environmental Consulting Services to assist with the administration of the $500,000 Community-wide Brownfields Assessment Grant from the U.S. Environmental Protection Agency (EPA); the motion was seconded by Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Approval of adoption of Resolution No. 2571 authorizing the Town Manager to execute a Contract with TRC Companies, Inc. for Environmental Consulting Services to assist with the administration of the $500,000 Community- wide Brownfields Assessment Grant from the U.S. Environmental Protection Agency (EPA). Town Manager Peters commented on the upcoming paving projects. There were a couple of projects completed already. Based on contractor availability and weather, there will be some paving at the Farmers Market Monday through Wednesday. As soon as they finish with the Farmers Market, they will move to Walnut Avenue and finish Phase I. Under reports from committees, Mr. Keen commented on the October 16, 2023, Finance Committee meeting. Mr. Keen commented that the committee discussed the July and August revenues which are performing well. The Town is maintaining about 14 million dollars in total cash. The ARPA funding was fully expended in July. The Town went live in July with Tyler Munis, and its staff is currently being trained to use Munis. The committee members approved next year's finance committee meeting dates. Vice Mayor Stovall made a motion to approve the financial statements for July 31, 2023, and August 31, 2023, the motion was seconded by Council Member Mullins. Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Approval of Financial Statements for July 31, 2023, and August 31, 2023. 5 Under reports from committees, Mr. McClung commented on the October 11, 2023, Community Development Committee meeting. Mr. McClung commented that the committee discussed the Tacorita performance agreement. The committee discussed the hotel development. The Town will be applying for an HSIP Grant for improvements on crosswalks, curved ramps, and lighting up intersections. The committee discussed the EPA Brownfield Grant and how TRC was chosen last time for the same grant. The Tree Inventory study has been finished, and Ms. Gordon showed the committee how the results. The Town is still waiting on the survey results for the Multi-Generational Park project, and Jamie Hurt, Capital Project Manager is currently reviewing bids from contractors. Vice Mayor Stovall expressed appreciation to Council for the donation to the Boys and Girls Club playground. Council Member Mullins expressed appreciation to the Police Department and Town staff. Council Member McCarty expressed appreciation towards the Dogwood restaurant and commented on the speed reduction on Gus Nicks Boulevard. Mayor Grose commented on the Fall Festival and expressed appreciation towards the Vinton Chamber and Town staff that worked on the event. Mayor Grose commented on the Vinton History Museum yard sale and how well it turned out. Mayor Grose gave a shout-out to Donna Collins for birthday lunches. The next item on the agenda was a request to convene in Closed Meeting, Pursuant to § 2.2- 3711 (A) (1) of the 1950 Code of Virginia, as amended, for discussion of the annual performance of the Town Manager and the discussion of appointing the Town Treasurer effective November 1st, 2023. Council Member McCarty made a motion to convene in Closed Session; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Council Convened in closed session at 7:31 p.m. 6 At 8:10 p.m., the regular meeting reconvened, and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on a motion by Vice Mayor Stovall; seconded by Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Certificate of Closed Meeting Under other items requiring action, under the agenda, there was a motion to consider the adoption of a Resolution appointing Finance Director Andrew Keen asTown Treasurer effective November 1st, 2023. Council Member McCarty made a motion to approve the Resolution appointing the Town Treasurer effective November 1st, 2023; the motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles Approval of adoption of Resolution No. 2572 appointing the Town Treasurer effective November 1st, 2023. Under other items requiring action, under the agenda, there was a motion to consider the adoption of a Resolution approving the Amended Employment Agreement for the Town Manager. Council Member Mullins made a motion to approve the Resolution approving the Amended Employment Agreement for the Town Manager; the motion was seconded by Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. Approval of adoption of Resolution No. 2573 approving the Amended Employment Agreement for the Town Manager. Council Member McCarty made a motion to adjourn the meeting; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4- 0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Liles. The meeting was adjourned at 8:15 p.m. Meeting adjourned 7 APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk