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Home My WebLink About10/18/2022 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, OCTOBER 18, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins MEMBERS ABSENT: Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Andrew Keen, Finance Director Fabricio Drumond, Police Chief Tim Lawless, Deputy Police Chief Nathan McClung, Assistant Planning & Zoning Director Jamie Hurt, Capital Projects Manager The Mayor called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member Mullins, Vice Mayor McCarty and Mayor Grose present. Council Member Stovall was absent. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ the following: October 21 – State hockey and October 22 – 7:30 p.m. – VT v. Indiana hockey – both at the Lancer Lot; October 21 – 8:00 p.m. – Vinyl Nation and October 22 – 8:00 p.m. – The Frequency – all at Rosie’s; October 27 – 3:00-5:00 p.m. - Downtown Vinton Trick or Treating; every Wednesday – 6:30 p.m. – Bingo and every Thursday – 6:30 p.m. – Trivia – Brewery and November 11 – 5:30 p.m. – Boy Scouts Wreath laying and Flag burning Ceremony for Veterans Day – High Ground Monument a Memorial. Vice Mayor McCarty made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4- 0; Yeas (4) – Liles, Mullins, McCarty, Grose; Nays (0) – None; Absent (1) – Stovall. $3,545.00 for the receipt of an insurance claim made on a Town Vehicle involved in an accident; adopted Resolution No. 2519 appropriating $34,266.00 received from the 2 in Federal funds and the Town’s required in-kind match of $11,422.00 for Overtime equipment; adopted Resolution No. 2520 appropriating $4,763.00 received from the Police Department Under awards, introductions, presentations and proclamations, the next item on the agenda was the Vinton Police Department 1st Quarter Report. Chief which will be on file in the Town Clerk’s Office as part of the permanent record. security checks by the Police Department when they they can either call or complete the on-line form on the Police Department’s web page. Chief Drumond vehicle unlock. The Mayor next asked how many officers are currently in the Department Drumond responded 27. The next item on the agenda was the Vinton Historical Society/History Museum Annual Report The Town Manager announced that Randy Layman was not in attendance at the meeting and the item would be tabled to the next meeting. The next item on the agenda was to consider adoption of a Resolution Roanoke County Economic Development Authority Redevelopment Project. The Town Manager first commented that since January, the $250,000 stabilization completed Historic Resources. During this part of the project, the Town had Now that this part is completed, we are now moving toward our goal of getting it closed and transferring the ownership. Also, during this design details and pricing with the contractors became apparent that there was a gap in the funding 3 recent inflationary market, materials, labor costs and interest rate hikes. Rather than allow the project to together and looked at the available funding that the project was going to generate for the Town in future promised revenues and came up with the Amended Performance Agreement. The Performance Agreement and Loan Agreement serve as the contracts between the Town, the EDA and the developer and spell out all of the terms and conditions of the public-private partnership. With enhancements, facade improvements and an Connection and Permitting fees. The Town will also utilize a Construction Loan as a vehicle that will provide an additional $1 million to be stages of construction with the fifth and final payment Occupancy Permit. This is the same incentive we were providing with the original agreement, but they have been modified to provide them up front instead of on the back- revenues will then reimburse the Town. The loan is designed to be forgiven by one-tenth each year as generating $48,000 ann maintaining 24 full- the total investment of a minimum of $3.6 million. If any of these targets are not met within any of the ten These Agreements also provide that the Department of Housing & Community Development (DHCD) Industrial Revitalization Fund (IRF) intact and will be paid back to the Town. This will be deferred for 20 years to allow for the private funding to be paid off first. The renovated property is anticipated to generate in excess of $165,000 annually in new taxes and these assist with the project. The total expected to be approximately $3.9 million and the developer has secured $2 million in private funding, which is just over half of the total investment. 4 The Town Manager next commented that the two primary objectives when this project began about six years ago was to rehabilitate and p Town’s founding structure and to encourage the redevelopment in order to generate employment and revenue, that will in turn pay back the public incentives. Both of these objectives have been met with these agreements. It has been proven that these public incentives have worked to redevelop underperforming propert library/Macado’s, Roland E. Cook Lofts, The Billy Byrd Apartments and Vinyard Station. The agreements have been reviewed by the Finance and Economic Development Committees and both have Tomorrow morning, Nathan McClung will be presenting them to the EDA for consideration. The Town Manager next expressed appreciation to the Mayor and Members of Council; Mr. McClung for his efforts in carrying this project forward and the Town documents. With regard to the penalty if the performance targets are not met each year, the Town Attorney clarified that the penalty percentage straight one-tenth, but a ratio of how much they miss the target. David Hill, one of the partners of Gish Mill Davii LLC expressed appreciation to Town staff for continuing Vinton continues to impress him with how to make a Town better and although this project is going to be the hardest one of all, when completed it will be the best one of all. After comments from the Mayor, the Town Manager further commented that the Resolution to be adopted closing. there are still some moving parts and Council would be approving these agreements in substantia agenda package. forward. After comments from Council Members, Council Member Liles made a motion to adopt the Resolution Adopted Resolution No. 2521 authorizing the Town Manager to execute an amended 5 Mayor McCarty and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, McCarty, Grose; Nays (0) – None; Absent (1) - Stovall. and Gish Mill Davii, LLC for the Gish Mill Redevelopment Project The next item on the agenda was to consider adoption of a Resolution Loan in the amount of $1,000,000 and an Industrial Gish Mill Davii, LLC. as referenced within the Performance Agreement and authorizing the Mayor and/or the Town Manager to execute the necessary documents to complete said loans to Gish Mill Davii, LLC. Council Member Mullins made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, McCarty; Nays (0) – None; Absent (1) - Stovall. Adopted Resolution No. 2522 $1,000,000 and an Industrial Revitalization Loan in the amount of $468,750 to Gish Mill the Mayor an complete said loans to Gish Mill Davii, LLC. The Town Manager commented that the preventative maintenance work on Garthright Bridge will begin on November 7th. There will be some lane Town’s website, social media accounts message board. Under reports from Council Committees, Andrew Keen first commented that Committee met on October 10, 2022 and reviewed reports. This is the period after the personal property It is important that our monthly revenues stay strong and they continue to do so through our meals, pari- remains strong forward into the first couple of months of FY23, we continue to have that strong cash position along with the second distribution of ARPA funds in July, which increased our Grant Fund. Vice Mayor McCarty made a motion to approve the July 31, 2022 and August 31, 2022 Financial Reports as presented; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – 6 Liles, Mullins, McCarty, Grose; Nays (0) – None; Absent (1) - Stovall. 2022 Financial Reports Council Member Mullins commented on the success of the Fall Festival daughter, wrote a story on the Fall Festival Mayor McCarty commented that on November 16th, shopping trip for students at the elementary schools the family of the former Mayor of Covington and his wife who died in a tragic accident several days ago. The Mayor commented on the success of the Fall Festival and the recent annual meeting. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Mullins with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, McCarty, Grose; Nays (0) – None; Absent (1) - Stovall. The meeting was adjourned at 7:09 Meeting adjourned APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk