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HomeMy WebLinkAbout10/19/2021 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, OCTOBER 19, 2021, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Bo Herndon, Public Works Director Chasity Barbour, Community Programs & Facilities Director Nathan McClung, Assistant Planning & Zoning Director The Mayor called the regular meeting to order at 6:00 p.m. The Town Clerk Council Member Stovall, Vice Mayor McCarty and Mayor Grose present. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: October 23 – 10:00 a.m.-2:00 p.m. - Unique2- Pop Up Sale – Farmers’ Market; October 28 – Trick or Treating – 3-5:00 p.m. – Downtown; October 29 – 7:30 p.m. – VT Hockey v. UVa – Lancerlot; October 30 – 7:30 p.m. – VT Hockey v. High Point – Lancerlot; October 31 – VT Hockey v. Penn State – 1:30 p.m. – Lancerlot and November 2 – Election Day. Vice Mayor McCarty made a motion to adopt the seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5- 0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Approved October 5, 2021 Under awards, introductions, presentations and proclamations, 2 Nathan McClung made brief comments and introduced Fayula, the new the Associate Planning introdu welcomed each of them to the Town. The next item on the agenda was a Public Hearing to consider public comments concerning the proposed conveyance of one- Roanoke County Economic Development Authority (EDA) in order to facilitate future conveyance of the Properties to interested purchasers. The Mayor opened the Public Hearing at 6:13 p.m. The Town Manager commented that meeting. Staff is recommending the consideration of Council to transfer t approximately 71 acres in the Business Park to the EDA. The Town and Roanoke County share 50% ownership of the Park and it is practice for EDA’s to own business centers such as this to make the much simpler. The Town will continue to receive expenses associated with the Park. Hearing no was closed at 6:15 p.m. Council Member Stovall made a motion to adopt the Ordinance as presented; the motion was seconded by Council Member Mullins following roll call Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing Opened Public Hearing Closed Adopted Ordinance No. 1038 approving the conveyance of one- interest in six parcels of real estate that are located in the Vinton Business Park to the conveyance of the Properties to interested The next item on the agenda was a briefing on the Vinton Advisory Committee. The Town Clerk commented that at the Retreat on October 24, 2016 Staff and Council recommended the establishment of an Advisory Committee to begin reviewing Gainsharing Agreement. The formally created 2016 meeting and 13 members were appointed to serve. Since the Committee 3 no longer employed by the Town and the Gainsharing Agreement Memorandum of Understanding on April 9, 2019 Staff recommends that the dissolved. Council will be asked to take action on the matter at their meeting on November 2, 2021. The next item on the agenda was a briefing on the Emergency Supplemental Historic Preservation Fund (ESHPF) Sub- Historic Preservation Agreement Deed for the Gish Mill Redevelopment project from the Virginia Department for Historic Resources (DHR). Nathan McClung been a year-long process process were funded through this grant source with permission from the DHR staff. The Sub-Award Agreement serves to authorize the funds for the project the ability to break ground and do actual physical activities on the property. Up to this point, only soft processes done such as engineering, the Hydraulic (H&H) Study and surveying work. Of the $250,000, $7,500 was for the H&H Study; $5,000 application package together for the building to be listed on the Register of National Historic Places; $30,000 for architecture and engineering services, demolition plan and $207,500.00 to be used for the actual construction. Mr. McClung next reviewed the Stabilization and Demolition Plan, which was a part of the agenda package. DHR about this project and plan to tour the site on October 28th. This will also give the architects and contractor feedback. The Preservation Agreement, which is required by the Sub-Award Agreement, puts a 20-year and transfers over to the owner. After the full $250,000 ownership of the property to the development team and close out this grant so we start utilizing the Industrial Revitalization Fund of $478,000 received from the Development. 4 Mr. McClung next commented that the Town was able to get the DHR to include language in the Preservation Agreement to allow the use of certain types of signs on the building since it is a Mixed- meeting. In response to a question, Mr. McClung commented that the only work that has been done to the building so far has been cleaning it out. The Town Manager commented that the Town will administer the grant, renovation will be doing the stabilization now that the funding is in place. adoption of a Resolution between the Town of Vinton, the Roanoke County Economic Development Authority (EDA) and The McDevitt Company for the purpose of developing a Pollard Street, 1st Street and Cedar Avenue in the County Hotel Project. commented that a Contract of Sale for this project was approved in July of 2021 and that Roanoke County and the Town approved a Memorandum of Understanding for funding from the County in the total amount of $480,000 as a result of the net tax revenues that this project will generate. Company intend to build a hotel of 90-100 room and they are still in the final design, site planning. The construction the hotel. The incentive performance and will be given to the developer only if the performance objectives are met and hotel generates the revenue. The Town Manager next reviewed the financial and performance terms of the agreement on the Cover Sheet which was a part of the agenda package. next commented that the Roanoke County EDA will be considering the approval of the their October 20, 2021 meeting. The goal is to have the site plans completed and to break ground the first of the year. Adopted Resolution No. 2459 authorizing Performance Agreement between the Town 5 Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded by Vice Mayor McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. County Hotel Project The next item on the agenda was to consider adoption of a Resolution construction of the 3rd Street Pump Station. Cody Sexton first commented that Council was provided a copy of the Letter of Recommendation from Hurt & Proffitt and the Bid Tabulations. Mr. Sexton next commented that the 3rd Street Pump Station has been in operation since at least the 19 Wastewater Treatment Plan owned by the Western Virginia Water Authority. In the Spring of 2020 the Town issued debt to fund a number of high-impact utility projects--the meter replacement project, the SCADA upgrade project and this project. In issuing the debt, Staff anticipated a budget of $2 million for engineering for the project management. The Notice of Invita 12, 2021 and a pre- September 29, 2021, with a very good turnout. On October 14, 2021 the public bid opening was held and four bids were received as indicated on the Cover Sheet in the agenda package. Frizzell Construction Company came approximately $1.7 million, which is approximately $215,000 under budget. Hurt & Proffitt checked the good references, have had a very good track record in recent years and seem to be an excellent partner to enter into this contract and complete this project on time and under budget. Council Member Liles asked about the difference on the Bid Tabulations for the mechanical item. Mr. Sexton commented that while the bid documents do not indicate what that difference is 6 that perhaps they are busy and may not have actually wanted the bid, but decided to submit and hope that no other bids came in. Mr. Sexton further commented that he would have been more concerned if the low bidder had of been the outlier and the other three had clustered high. Council Member Stovall made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Liles Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2460 bid and authorizing the Town Manager to execute a contract with Frizzell Construction 3rd Street Pump Station The Town Manager commented that Rosie’s is expecting to open their new addition on December 8th, and the new RND Coffee Shop Station is waiting on delivery and hopes to open in mid-November. With approximately 40% (230) of the commercial meters have been installed and 20% (just over 1,000) of the residential meters have been installed Poplar and Blair and one in the front lawn of the Vinton War Memorial. The Town Mana resumed on a weekly basis as of last week. Council Members commented on the new projects, the new employees and Virginia Tech Ice Hockey to the Lancerlot. Group (PFG) Williams and the return of Virginia Tech Hockey. The Mayor also encouraged everyone to take advantage of the HomeServe Line Warranty program and shared a story about someone who recently was able to use it to repair a water line that had broke while they were away on vacation. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty vote, with all members voting: Vote 5-0; Yeas (5) 7 – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. The meeting was adjourned at 7:04 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk