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Home My WebLink About9/19/2023 - Regular1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, SEPTEMBER 19, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Laurie J. Mullins MEMBERS ABSENT: Sabrina McCarty STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Deputy Town Manager/Treasurer Antonia Arias-Magallon, Town Clerk/Administrative Manager Andrew Keen, Finance Director Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Bo Herndon, Public Works Director Anita McMillan, Planning and Zoning Director Jamie Hurt, Capital Projects Coordinator The Mayor called the meeting to order at 6:00 p.m. The Town Clerk called the role with Council Mayor Stovall, and Mayor Grose present. Council Member McCarty was absent. After a Moment of Silence, Jamie Hurt led the Pledge of Allegiance to the U.S. Flag. announcements, and Council Activities, Council Member Mullins announced the following: August 24 – Mayor Grose attended the RVARC Meeting; August 24 – Council Member Mullins, Vice Mayor Stovall, and Mayor Grose attended the Roanoke State of the City; August 26 – Market; August 29 – Manager Peters attended the Virginia Municipal Clerk Association Luncheon; September 5 – All South Pollard; September 13 – Council Member Meeting; September 15 – Mayor Grose attended the W estern Virginia Regional Industrial Facility Authority Meeting. Under requests to postpone, add to, or change the order of the agenda items, Town authorizing the Town Manager to execute a deed 2 the Town of Vinton for the City of Roanoke’s Glade Creek Stream Restoration Project under item J, items requiring action, number 2. Under the Consent Agenda, minutes for the July 18, 2023, meeting were approved instead of the August 15, 2023, minutes. Town Manager Peters requested to minutes for July 18, 2023, approve the correct minutes of August 15, 2023. Council Member Liles approve the August 15, 2023, minutes motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. of August 15, 2023 Under awards, introductions, presentations, and proclamations, Mr. Sexton recognized Andrew Keen for the completion of his Graduate Certificate in Local Government Management. Mr. Sexton expressed appreciation for Mr. Keen’s hard work. Under awards, introductions, presentations, and proclamations, recognized Cody Sexton for his completion of the at the Virginia Institute of Government Peters expressed appreciation for Mr. Sexton's hard work and participation. Mayor Grose congratulated both Mr. Sexton and Mr. Keen. Under awards, introductions, presentations, presented the Constitution Week Proclamation. The proclamation was given to the Daughters of the American Revolution. Under citizen comments and petitions, Lewis and Donna Amos Avenue, expressed their concerns about the Town’s use of the Western Virginia Water Authority for the water utilities. Peters commented that as of July 1, 2022, the Town transferred over to the Water Authority. The Town owned the water utilities since the late 1970s, and the goal was to transfer to the W ater 3 Amos explained that there were about 8 to 10 water line breaks against their property. Mr. Amos said that there was also a street sign that was removed and would like it back. Mr. Pete Wednesday at 3 p.m., with Public Works Director Herndon to meet the residents to see what they can do. Under briefings, Mr. Hurt gave an update on the Town’s capital projects. Mr. Hurt reviewed a PowerPoint that will be available at the Town Clerk's office as part of the permanent record. Mayor Grose commented on the Walnut Parking Lot project and the stream bank project. Under briefings, Town Manager Peters commented on a proposed real estate property support the expansion of the exterior patio in the rear of 109 and 111 South Pollard Street, known as Twin Creeks Brewing Company. Mr. Peters commented that the project is to businesses. The Town purchased adjacent to the parking lot. Twin Creeks needed partial ownership of the alleyway. The Town owns that alleyway from Lee Avenue Nicks Boulevard. The lease will be a 1-year lease with 4-year renewals. The Town will go through the process again after 4 years. The lease will begin July 1st to link with other existing leases. The next item on the agenda was the Consideration of public comments concerning the adoption of a resolution authorizing the Town Trust Fund Grant in the amount of $218,295. Mayor Grose opened the Public Hearing at 6:51 p.m. Mr awarded the grant in August. expressed appreciation to Council Members Liles and Mullins for their help process. Due to the amount of the grant being over 1% of the budget, there need public hearing to accept the grant funds. Public Hearing Opened Public Hearing Closed 4 Hearing no comments, the Mayor closed the Public Hearing at 6:53 p.m. Council Member approve the Resolution Trust Fund Grant in the amount of $218,295; the motion was seconded by Mullins and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. authorizing the Town Council to accept the Virginia Outdoors Foundation Open Space Lands Preservation Trust Fund Grant in the amount of $218,295. Under items requiring action under the agenda, there was a motion to consider adoption of a Resolution awarding a construction bid and authorizing the Town the Walnut Avenue Parking Lot. Town Manager Peters budget was based on an actual project cost estimate. The Town added 40% which was based on a contractor’s number. The bids were higher than anticipated. Vice Mayor Stovall made a motion to approve and authorizing the Town Manager to execute a amount of $619,850.00, for the construction of the Walnut Avenue seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. authorizing the Town Manager to execute a contract with Bowman Excavating Inc., in construction of the Walnut Avenue Parking Lot. Under items requiring action under the agenda, there was a motion to consider adoption of a Resolution authorizing the Town Manager to execute a deed of easement between the City of Roanoke and the Town of Vinton for the City of Project. Mrs. McMillan commented on the Glade Creek Stream Restoration Project. Roanoke City completed part of the easement. This easement 5 City has requested that it be moved forward to approve. Council Member Mullins approve the Resolution between the City of Roanoke and the Town of Stream Restoration Project seconded by Vice Mayor Stovall and carried by the following r voting: Vote 4-0; Yeas (4) – Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. 2564 execute a deed of easement between the City of Roanoke and the Town of Vinton for the City of Roanoke’s Glade Creek Stream Restoration Project. Town Manager Peters commented on the Cleveland Avenue striping that week. The contractor is Signs have been put in place for October 2nd for the start of the speed limit change on Gus Nicks Boulevard. Mayor Grose change is all about safety. Under reports from committees, Mr. Herndon commented on the September 13, 2023, Public Works schedule is going to start around October. What does not get fixed in October or November will be started in spring. There were a couple of stormwater projects on Holiday Road and Shalon Circle. There are a few other small stormwater projects that were worked on. Striping is scheduled for Gus Nicks Boulevard next week. The dumpster pad by the Farmers’ M being worked on for the larger dumpster. There will be an 8- resident contacted the Town about the possibility of a 4-way stop sign at E. Cleveland Avenue and S. Poplar Street. Mr. Herndon is talking with an engineer to get advice on it. On Ruddell Road, there has been an issue with water running into been done on this road, and it will have to be cut and redone to fix the issue. The Town will have to look into easements. The next meeting is November 15, 2023. Mr. Herndon commented that the traffic signal equipment is on order and scheduled to arrive around Christmas. Vice Mayor Stovall 6 commented that the sun is blinding the cameras during the morning and afternoon time. The new equipment will have a thermal camera that will change of the seasons. Council Members expressed appreciation and commented on Pollard 107 South’s food and the signs for speed. Council Member Mullins expressed condolences for Steve Doyle and the Police Department's attendance at the visitation. Council Member Liles expressed excitement for downtown with the work being done on W alnut Avenue. Council thanked the Amoses for coming and sitting for the Council meeting. Council also expressed its condolences for Ann Brown and her family. Mayor Grose expressed his condolences for Ann Brown, and Kevin Orange, who worked for 17 years for the Town. Mayor Grose commented on the Roanoke State of the City and congratulated Roanoke City’s Mayor and his staff on their State of the City Address. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles following vote, with all members voting: Vote 4- 0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. The meeting Meeting adjourned APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk