Loading...
HomeMy WebLinkAbout9/3/2019 - Regular MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, SEPTEMBER 3, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATEDAT 311 SOUTH POLLARD STREET,VINTON,VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty Janet Scheid Michael W. Stovall MEMBERS ABSENT: Keith N. Liles, Vice Mayor STAFF PRESENT: Barry W. Thompson, Town Manager Pete Peters, Assistant Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Thomas Foster, Police Chief Anne Cantrell, Finance Director/Treasurer Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director Julie Tucei, Planning & Zoning Coordinator The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Council Member Scheid, Council Member Stovall and Mayor Grose present. Vice Mayor Liles was absent. Roll call After a Moment of Silence, Council Member Stovall led the Pledge of Allegiance to the U.S. Flag. After the Pledge, Council Member Stovall commented on the death of Billy Vinyard. Under upcoming community events, Council Member McCarty announced the following: August 23-September 8—The Confederates and the Boor— Star City Playhouse; September 7 — 5:00-9:00 p.m. The Virginia Steak Festival — Farmer's Market; September 13—Virginia Tech vs Radford -7:30 p.m. - Lancerlot Sports Complex; September 14 - Mingle at the Market with Seven Mile Ford—7:00-10:00 p.m. — Famer's Market; September 7 — 10:00 a.m. to 12 Noon — Dulcimer Jam - Vinton History Museum; September 17—2:00 p.m.-Kim Butterfield-Heirloom Fruits and Vegetables — War Memorial and September 28 -8:00 a.m. to 1:00 p.m. —Yard Sale— Vinton History Museum. Council Member McCarty also announced the engagement of Vice Mayor Liles and Lisa Abshire. Chief Foster made comments on the American Spirit and how we approach and solve problems and then shared a quote from Thomas Edison on how he dealt with the continuing failures that he experienced on trying to invent the lightbulb, "I have not failed. I've just found 10,000 ways that won't work". Under awards, introductions, presentations, the Mayor read a letter from Mike Warner, Interim Executive Director for the RCACP, commending Barry Thompson for his leadership as Chairman of the RCACP Executive Committee and for all of the support he has given to him. The next item related to the new Town of Vinton website. The Town Clerk recognized Julie Tucei in the audience who has been instrumental in all three of the Town's websites. After additional comments on the history of the website, the Town Clerk showed the new website and pointed out some of its features, The next item on the agenda was a briefing on the availability of Virginia Department of Transportation (VDOT) MAP-21 Fiscal Year 2021-2022 Transportation Alternatives (TA) Set-Aside Surface Transportation Block Grant(STBG) Program funds for Glade Creek Greenway Phase 2B. Anita McMillan first commented that in 2015 the Town applied for a TA grant for the entire Phase 2 of the Glade Creek Greenway. Since 2015 the cost of the project has increased due to additional requirements for reviews by Federal, State and Norfolk Southern. Because the TA funds have to be expended within five years,VDOT recommended that we phase the. project into Phase 2A and 2B. Phase 2A (Gus Nicks Boulevard to Gearhart Park)will be done by using the existing funds that we received from the 2015 application. The cost for this Phase 2A also increased and we are hoping to cover the additional cost under this fiscal year and next fiscal year's budgets. The 100% design for the 2A has been submitted and approved by VDOT, but we are still waiting for the environmental approval. We want to advertise by October and begin construction in the Spring of 2020. With regard to Phase 2B, we were made aware of the availability of TA funds in May and submitted our pre grant application on July 1st. Staff has met with Salem VDOT representatives on several occasions regarding this project and they feel that this Phase has a good chance of being funded because we will be starting with 2A. Phase 2B will be from Gearhart Park to Walnut Avenue and will include improvements to the crosswalk on Walnut and an overhead shelter required by Norfolk Southern. This has been pre-approved and is not going to VDOT right-of-way for the next approval. Ms. McMillan next commented that the additional cost related to the additional review fee by Norfolk Southern, the environmental review and the overhead shelter, The estimated cost of the Phase 2B is $476,000 and we are applying for is $380,800. We have received an email that we can submit the full application by October 1st, Council Member Scheid commented that a question came up at the Finance Committee meeting concerning some funding that; VDOT had indicated was available to the Town, but had not been verified and asked if the Town Manager was able to follow up on that. Ms. McMillan responded that she, the Town Manager and Mr. Peters met with VDOT on August 16t"and they were told those funds had been allocated to other projects. However, there may be additional funds available, but we will still have to provide the 20% required match. Staff administration time can be counted toward the reimbursable costs and we are still hoping for VDOT right-of-way to approve the donated easement from Roanoke County as part of the in-kind match in the amount of$26,000for Phase 2A. Council Member Scheid next asked what the match would be for Phase'2B. Ms. McMillan responded the required match of 20% is approximately$95,200 with $32,000 being provided by Path Finders for the Greenway for the overhead shelter protection and the Town having to contribute approximately $60,000. Staff administration costs can be counted as reimbursement costs. The next item on the agenda was a briefing on the proposed Lease between the Town and The Vinton Historical Society for property located at 210 East Jackson Avenue (Vinton History Museum). Pete Peters commented that the Town and the Historical Society have had a long-standing partnership in the operation of the History Museum. It was time to update certain terms of the Lease with the Town's current lease template similar to those recently completed with the Chamber and The Advancement Foundation, Mr. Peters next highlighted some of the pertinent terms of the draft lease from the Cover Sheet that was park of the agenda package. The initial term of the lease will be through June 30, 2020 with the option to renew for three additional one-year terms. This will align with the Chamber and The Advancement Foundation leases so that they will all expire at the same time and we can have the Public Hearings at the same time. This item will be brought back to Council as part of the required Public Hearing on September 17, 2019 and Council will be asked to consider action on the lease following the Public Hearing. The Historical Society has reviewed the draft Lease and the Town Attorney will be reviewing the draft for any edits prior to the authorization on September 17th The next item on the agenda was to consider adoption of an Ordinance to amend Chapter 34, Environment, Article 11, Noise, Sections 22, 23, 26 and 27 of the Town Code. The Town Manager commented that Council was briefed on the proposed Ordinance at their August 20, 2019 meeting and the reasons for the proposed revisions. The change in the time from 9:00 p.m.to 7:00 a.m. to 10:00 p.m.to 7.00 a.m. was one of the key revisions. Council Member Stovall made a motion to adopt the Ordinance as presented;the motion was seconded by Council Member McCarty and carried by the following Adopted Ordinance No. 1005 to amend roll call vote, with all members voting: Vote 4-0; Yeas Chapter 34, Environment, Article 11, (4) — McCarty, Scheid, Stovall, Grose; Nays (0) — Noise, Sections 22, 23, 26 and 27 of the None; Absent (1) - Liles. Town Code The next item on the agenda was to consider adoption of a Resolution in support of an application to Virginia Department of Transportation (VDOT) for Revenue Sharing matching funds for the Mountain View Reconstruction project. Mr. Hiner commented that Council was briefed at their last meeting on the process for the VDOT Revenue Sharing funds and the requirement of a Resolution from Council. The final application is to be submitted to VDOT no later than October 1, 2019 to be eligible for funds for FY 2021- 2022. Council Member McCarty made a motion to adopt the Resolution as presented; the motion was Adopted Resolution No. 2317 in support seconded by Council Member Scheid and carried by of an application to Virginia Department the following roll call vote, with all members voting: of Transportation (VDOT) for Revenue Vote 4-0; Yeas (4) — McCarty, Scheid, Stovall, Sharing matching funds for the Grose; Nays (0)— None; Absent (1) - Liles. Mountain View Reconstruction project The Town Manager commented that he, the Town Clerk and Mr. Hiner have prepared a Fact Sheet on the Reconstruction Project that will go out on the website and social media tomorrow. The Fact Sheet identifies all of the elements about the project and will provide information to hopefully address some of the questions about the project and the timeframe. There was further discussion regarding the timeframe of the project and the fact that the earliest any planning or engineering would begin would be in 4 July of 2021. However, Mr. Hiner commented that they have engineers looking to see if there are some areas that perhaps could be done ahead of this schedule. The funds would be available July 1, 2021 with a two-year window; but VDOT wants to see some action on the project within a year. The next item on the agenda was to consider adoption of a Resolution authorizing the Town Manager to execute the necessary documents, including a deed, for the dedication by Roanoke County of multiple greenway easements to the Town for the Glade Creek Greenway Phase 2 Project. Anita McMillan commented that Council was briefed at their July 16, 2019 meeting on these easements, They will be for the trailhead parking, temporary construction and the existing and proposed drainage for the project. The Roanoke County Board of Supervisors had their first reading on July 23, 2019 and the second reading and public hearing was on August 27, 2019. Adopted Resolution No. 2318 Council Member Scheid made a motion to adopt the authorizing the Town Manager to Resolution as presented; the motion was seconded execute the necessary documents, by Council Member Stovall and carried by the including a deed, for the dedication by following roll call vote, with all members voting: Vote Roanoke County of multiple greenway -0; Yeas (4) — McCarty, Scheid, Stovall, Grose; easements to the Town for the Glade Nays (0) _None; Absent(1) Liles. Creek Greenway Phase 2 Project The Mayor commented on the success ofthe Lee Avenue Block Party held last week. Comments from Council Council Member McCarty expressed thanks for the Fact Sheet on the Mountain View Road Reconstruction Project. Council Member Scheid made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) McCarty, Scheid, Stovall, Grose; Nays (0) None; Absent(1) Liles. The meeting was adjourned at 7:45 p.m.. Meeting adjourned APPROVED Bradley E. Grose, Mayor AS EST: Susan N. Johnson, PMC,Town Clerk 5