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HomeMy WebLinkAbout9/6/2016 - RegularMINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 PIt ON TUESDAY, SEPTEMBER 6, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGII MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles Sabrina McCarty Janet Scheid MEMBERS ABSENT: Matthew S. Hare, Vice Mayor STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Richard W. Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Interim Finance Director Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member Scheid and Mayor Grose present. Council Member Roll call McCarty had not arrived at the meeting and Vice Mayor Hare was absent. After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member Scheid reminded everyone of the Roanoke Valley Greenway annual picnic on October 23d beginning at 3.-00 p.m. at the Farmer's Market stage, the downtown area and will conclude at the Twin Creeks Brewery. She Council ITIember Liles announced the Vinton Chamber Golf Tournament on September I 51h at Hidden Valley Country Club. This weekend is Mingle back at the Farmer's Market stage at 5:00 p.m. with two bands and the VT -Tennessee game at Bristol will also be shown on a big screen television. Anita McMillan announced the Fall Cleanupi Waterways on October 15'and the Fall Festival onj October 8'h. Council Member Scheid made a motion to approve the Consent Agenda; the motion was r*econded by Council Member Liles and carried by the following vote, with all members voting- Vote 3-0-2; Yeas (3) — Liles, Scheid, Grose; Nays (0) — None; Absent (2) — McCarty, Hare. The next item • the agenda was a Proclamation for National Preparedness Month, Council Member Scheid read the Proclamation. Council Member McCarty arrived at the meeting at Under czens' comments and peons, Debbie Brogan of 743 Bexhill Drive expressed thanks for the new water line that the Town had installed on the street. She made additional comments and requested that the Town consider paving the entire street, put up a "Dead End" sign and remove the cones, metal plates, plywood and other debris left there • the Public Works Department. She further commented that last winter they were told that their street was on the (I no snow removal" list due to the potholes, but she has been told that will not happen again this year. She also complimented the Police Department for checking on her home while they were on vacation. The next item on the agenda was a briefing on the petition of County of Roanoke and Waukeshaw Development, Inc., for a rezoning of the former William Byrd High School properties, from R-2 Residential to MUD Mixed Use Development District, in order for the properties to be redeveloped to residential units with supporting recreational and civic uses. The properties are located at 100 and 156 Highland Road, Vinton, Virginia, Tax Map Numbers 060.11-04-17.00 and 06011-04-20.00. Anita McMillan first commented that on August 15'h there was tour of the buildings followed by an open house at the War Memorial. The rezoning request is from R-2 Residential to MUD Mix Use Development District. R-2 District does not allow multi -family units to be developed, The two buildings are the main building and the annex and the proposal is to develop them into apartments. The joint petitioner, Waukeshaw Development, will be doing a majority of the development. At the Approved minutes of the Regul meeting of August 16, 2016 1 K present time they do not know the proposed use ol the maintenance/art building on the lower lot. The petitioner is proposing to redevelop the twc buildings into it residential apartments, but nol to exceed 90 units of one -bedrooms, two-bedroomq and possibly three -bedrooms. If the rezoning iss approved, the existing auditorium will not be converted into apartments, but its exact use has nol been determined at this time, A majority of the apartments will be one -bedroom. Since under the MUD District we allow 24 units per acre and this subject property has six acres, they could have up to 144 units. But the developer has said there will not be any more than 90 units. As far as the future land use, when the Vinton Area Corridors was done, this property was changed to recreational use on the upper lot, civic use and also R-3 which is more like high density. The proposed rezoning as Mixed Use Development will • meet that designation. As of right now, the lower recreational field will remain as is, Ms. McMillan next showed the floodplain and floodways map and commented that the of the main building, annex building and the maintenance/ads building are located outside the special flood hazard areas. The developer is not planning to construct any new buildings or any additions, so the proposed redevelopment is to the existing buildings with additional parking to the properties. This is allowed in the floodplain and floodway. She reminded Council that the County donated to the Town an 80 foot wide greenway easement along Glade Creek for construction of Phase 11 of the Greenway, The off-street parking will be required to I provided along Highland Road and at the entran from Gus Nicks Boulevard. If additional units are be added and after the use of the auditorium a maintenance/arts building are determine* additional off-street parking will have to meet tt requirements by the zoning ordinance accommodate those uses. I IQ reduced if parking can be shared through an agreement even though there are two separate parcels. Ms. McMillan next commented on the list of the property owners that were noted of the open house and the rezoning, At the open house, several of the property owners expressed concerns about the increased traffic exiting Highland Road onto Gus Nicks Boulevard. Today her office received in writina the concerns that were included in the staff report and the request to consider decreasing the speed limit, installing flashing signs at the intersection and providing for another access for egress and ingress to the properties. A resident also commented that there was an access road between the two parcels that ran from Highland to Gus Nicks and would there be a possibility of opening that road back up. Council Member Scheid asked about the calculations for the parking. Ms. McMillan responded that under the Mixed Use they can reduce parking from the two per unit of off-street parking to 1.5 per unit for all of the units. A majority of the units will be one -bedroom. Council Member Scheid next asked if the submitted conceptual I n P'a showing 127 parking spaces meets that requirement. Ms. McMillan responded it does under the 1.5 per unit, The developer knows that additional parking will have to be provided once they know the proposed use of the auditorium. The has to be provided if they are to convert the maintenance/art building into a new use, Council Member Scheid asked if there is enough space available for the additional parking that might be needed for both the auditorium and the maintenance building on the lower lot, Ms. McMillan responded there is about 22 acres and parking areas are allowed in the floodway or floodplain. Council Member Scheid commented that she understood that the State Department of Historic Resources was going to give some indication of what their findings are on September 151h. She also under -stood and they are also applying for the National Historic Register and what is the time frame to hear from them, Jill Loope with Roanoke County responded that the preliminary phase of the Department of Historic Resources application has 0 recommended approval to the State Board which meets on September 1 5thAfter this preliminary information form phase is passed, then it goes to the Part I application which has already been prepared and submitted. It should take another 30-60 days for that and once we get through that phase, the designation will occur. They should have that notification by the end of the year from both the State and National. Many times the State and National requirements dictate that the developer make changes along the way and forms continue to be submitted until it is acceptable to them. Council ITember Liles asked about the location the access road that the resident was referring Ms. McMillan showed the road on the aerial rn which was a driveway, but had been used by t residents before it was closed. The next item on the agenda was to conside adoption of an Ordinance reiterating findings as t the Western Virginia Regional Industrial Faciii Authority and authorizing the Town Manager t execute the First Amended and Restate Agreement creating such Authority. The Tow Manager first commented that this Ordinanc t g relates to the Town's participation in the Authorit and is not related to the current project bein considered by the Authority. Theresa Fontana, ou Town Attorney has reviewed the Agreement and has prepared some comments in her absence tha Ms. Waddell will review with Council. Ms. Waddell commented that the Authority was formed by Botetourt County, Franklin County, Roanoke County, Roanoke City, Salem City and the Town in 2013. As often happens, every few years items need to be updated. The Authority had its bond counsel review the original agreement and he has recommended some revisions which must be approved by each of the member localities. In this particular case, the modifications that are being recommended do not appear to be substantive in how they affect the Town. The main items that are being added are nuances brought in W • the Statute. In Article 111, Section 2, they added a clause that the Authority is a non-profit entity and in the event it is dissolved, the proceeds of the assets sale will vest in all of the member localities in an amount proportionate to each member's contributions to the Authority. This is to clarify g,omething that is already existing law. Article IV has been amended to provide that th Board can .• dues or other financial fees a may be approved by all member localities. Ms Waddell further commented that the curren agreement •#^ not provide for approval • th •' • Article Vill provides that in th event a revenue sharing agreement is develope n s then it only needs the majority approval of each 01 the six •^ boards as opposed to previously i required the unanimous vote of the membe boards. There will be no additional monetary cos imposed to the Town without them coming bac and requesting a specific vote on the matter. There is no legal objection to Council entering into the revised Agreement, Council Member McCarty made a motion to ado the Ordinance as presented; the motion seconded by Council Member Scheid and card by the following vote, with all members votin Vote 4-0-1; Yeas (4) — Liles, McCarty, Schei Grose; Nays (0) — None; Absent The next item on the agenda was to conside adoption of a Resolution transferring funds in th amount of $14,694.00 from 200.8900A0 (Contingency) to three Salaries and Wages lin items for the Reclassification of Positions. Ann Cantrell commented that at the Finance Committe meeting two weeks ago, the compression issues i the Public Safety •-#. were discussed an the Committee strategized on ways to deal wit them. It was •-# to •# a reclassification o several of the positions, which has been done. This request is to move funds from the Contingenc line item to assist these departments with th reclassifiGations in their budgets in the • o $14,694.00 to the three department salaries and wages accounts. This will not cover the complete adjustment, • they are hoping that attrition will help with this and any remaining balances will be 2djusted at the end of the fiscal year, Adopted Ordinance No. 977 reiterating findings as to the Western Virginia Regional Industrial Facility Authority and authorizing the Town Manager to execute the First Amended and Restated Agreement creating such Authority 0 Council Member Scheid commented that this issu was addressed in the Finance Committee and sta was directed to come up with a solution which the have done and this is a fair solution. Counci i Member Liles asked what the plan would be i attrition does not happen and Ms. Cantrel responded that there will be surplus funds at th end of the year. It is a typical clean-up for audi purposes to move budget around at the end of th fiscal year. Council Member Liles made a motion to adopt t Resolution as presented; the motion W 11 seconded by Council Member McCarty a carried by the following vote, with all membe voting: Vote 4-0-1; Yeas (4) — Liles, McCart, Scheid, Grose; Nays (0) — None; Absent (1) Hare. The Town Manager advised Council that letter had been received from the Virgini Department of Emergency Management toda regarding our request for approval to create multi -use recreational park on Walnut Avenue They approved certain aspects of the request an deemed the skateboard park unallowable in th floodplain. The pervious parking area, picni I pavilion, public restroorn and dirt bike trail wer allowable. The paved trail and pedestrian bridg over Tinker Creek were also not allowable. There is an appeal process and staff will start thi process. The Mayor commented on an event that his Church held at Longwood Apartments recently and the participation of the Police Department. He commented on the success of the Town Employee Picnic. Comments from Council: Council Member McCarty commented on the letter that the Town Manager had received regarding the skateboard park. She along with Council Member Scheid txpressed thanks to Roanoke County for their continued partnership with the Town. Council Member Scheid made a motion tc� adjourn the meeting- the motion was seconded by Council Member �IcCarty and carried by the following vote, with all members voting: Vote 4-0- 1; Yeas (4) — Liles, McCarty, Scheid, Grose; Nays. (0) — None; Absent (1) - Hare. The meeting was adjourned at 8:00 p.m. Adopted Resolution No. 2167 transferring funds in the amount of $14,694.00 from 200.8900.407 (Contingency) to three Salaries and Wages line items for the Reclassification of Positions zzm#.•• - 9 Bradley E. Grose, Mayor A LEST: Susan N. Johnson. T ?.n Clerk