The URL can be used to link to this page

Home My WebLink About9/17/2019 - RegularSAMI UK M-VINIII - I IVA 1410 IM I NO a OR I IN NJ I i'kl[Cj q Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Pete Peters, Assistant Town Manager/Director of Economic Development Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Thomas Foster, Police Chief Anne Cantrell, Finance Director/Treasurer Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director Fabricio Drumond, Deputy Police Chief Nathan McClung, Principal Planner The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with, Council Member Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present, Council Member McCarty was absent. Roll call After a Moment of Silence, the William Byrd Middlel lea. School Beekeeping Club led the Pledge of A11 gianc toFlag. I Under upcoming community events, Vice Mayor Liles announced the following: September 19 - Vinton Area Chamber of Commerce Golf Tournament - 1:00 p.m. - Botetourt Golf & Swim Club; September 27 - Virginia Tech vs Wake Forest - 7:30 p.m. - Lancerlot Sports Complex; September 28 - Virginia Tech vs UNC Charlotte - 7:30 p.m. - Lancerlot Sports Complex and September 28 - 8:00 a.m. to 1:00 p.m. - Yard Sale - Vinton History Museum. Debbie Adams announced that the William Byrd High School Choir needs votes - - 'i # - -� +- I , I At - • # ININ"I"10# - - - a 1111 - 19MMOOMORIEW rZIMMADOMIM-4 - - - - " Council Member Scheid made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Stovall and carried by Approved minutes of Regular Council the following vote, with all members voting: Vote 4-0; meeting of August 20, 2019 and Yeas (4) - Scheid, Stovall, Liles, Grose; Nays (0) - Regular Council meeting of None; Absent (1) - McCarty. September 3, 2019 Chief Foster commented that it was Constitution Day and then shared a quote from President Calvin Coolidge, "To live under the American Constitution is the greatest political privilege that was ever accorded to the human race". Under awards, introductions, presentations, Chief Foster next made brief comments and introduced Christopher Wayne Shively, a new Police • in his Department. 114 4 of public comments concerning the proposed granting of a lease to The Vinton Historical Society for property located at 210 East Jackson Avenue (Vinton History Museum). The Mayor opened the Public Hearing al 7:14 p.m. Pete Peters commented that Council was briefed at the September 3, 2019 meeting on the proposed Lease that was a part of the agenda package and prepared by the Town Attorney. The Town and the Historical Society have had a long-standing partnership in the operation of the History Museum. This Lease was primarily an update and similar to the recent Leases with The Advancement Foundation and the Vinton Area Chamber of Commerce. The initial term of the Lease Agreement is from June 30, 2020 Hearing no public comments, the Mayor closed the iffsaffuza M-20; �-� SM-3360MES = X 0 M111 Mw 00, - Vice Mayor Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) — Scheid, Stovall, Liles, Grose; Nays (0) — None; Absent (1) - McCarty. The next item on the agenda was a briefing o proposed Ordinance to amend Chapter 10, Animals, Article III, Animals Other Than Dogs and Cats, Sectioll of a lease to The Vinton Historical Society for property located at 210 East Jackson Avenue (Vinton History Museum) 6 10-93, Beekeeping of the Town Code. Nathar .1. fit tit i em LHC currently recommended within the field of apiculture (beekeeping). Mr. McClung then turned the meeting over to the Beekeeping Club. The members of the Beekeeping Club next introduced themselves and reviewed a PowerPoint presentation, which was a part of the agenda package and is on file in the Town Clerk's Office as a part of the permanent record. Council Member Scheid asked if the language in the proposed Ordinance with regard to water needed to provide a distance and what types of water sources would be adequate. Mr. McClung responded the current language does not mention a live water source as an adequate supply, but it could be inferred from the way it is written. Members of the Beekeeping Club commented that the bees will travel to find the best miles. Anita McMillan commented with the Town being surrounded by Glade Creek, Tinker Creek and Roanoke River and being 3.2 square miles that should be sufficient. The Mayor and Members of Council expresse se appreciation to the Club for their presentation. Counci Member Scheid asked if there were bee hives in th Town now and would any of those be adversel affected by the change in the number of hives allowedl Mr. McClung responded no and there are only tw individuals who have applied for a bee keeping perm it. The next item on the agenda was to conside adoption of a Resolution authorizing the Tow] Manager to file an application for allocation of Virgini Department of Transportation (VDOT) MAP-21 Fisca Year 2021-2022 Transportation Alternatives (TA) Set Aside Surface Transportation Block Grant (STBG Program funds for Glade Creek Greenway Phase 2B Anita McMillan commented that Council was briefed o this matter on September 3, 2019. The estimate project cost is $476,000. The grant funding that th Town will be requesting is $380,800, which is 80% o the Project. The 20% match will be $95,200 and pa of the match ($31,000 will be provided by Pathfinder for Greenways for the overhead protection shelte N under the Norfolk Southern railroad track and part can Adopted Resolution No. 2320 be provided by the grant administration costs. authorizing the Town Manager to file an application for allocation of Virginia Vice Mayor Liles made a motion to adopt the Department of Transportation (VDOT) Resolution as presented; the motion was seconded by MAP-21 Fiscal Year 2021-2022 Council Member Scheid and carried by the following Transportation Alternatives (TA) Set - roll call vote, with all members voting: Vote 4-0; Yeas Aside Surface Transportation Block (4) — Scheid, Stovall, Liles, Grose; Nays (0) — None; Grant (STBG) Program funds for Absent (1) - McCarty. Glade Creek Greenway Phase 2B M a VOWIM41 MR I _7 f Te- 1 ne issue is a lot more complex than just relocating bus stop due to Federal regulations. All bus stops have to be ADA compliant and if a new one is to be installed, there must be a formal plan for it to become ADA complaint. Currently this bus stop is at the end of a sidewalk, so simply moving it southward on Vinyard would not allow someone with any physical disability to traverse northward or westward on different portions of Hardy Road. With regard to the potential for constructing sidewalks down that side of Vinyard closer to Rosie's, the sidewalks would also have to meet ADA requirements. We would not only F rt Wel 1 0 1 and will meet the Federal ADA requirements. Once this is completed there would be an opportunity to move the bus stop because individuals would be able to get across the intersection safely. Another matter of concern in this same area are vehicles trying to make a left-hand turn at the driveway entrance near Verizon which also causes the intersection to back up ER 61 n. savings within their department from the current vacancies. With regard to the CID renewal, Ms. Cantrell commented that she reached out to all of the banks that have a branch located within the Town and the highest quote received for a 15-month CD was Pinnacle Bank for 1.90% APY. July 2019 Financial Report as presented; the motion was seconded by Vice Mayor Liles and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — Scheid, Stovall, Liles, Grose; Nays (0) — None; Absent (1) - McCarty. Town continuing with the DMV DUI Task Force Grant from October 1, 2019 through September 30, 2020 or until the Grant ends; the motion was seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas Scheid, Stovall, Liles, Grose; Nays (0) — None; Absent (1) - McCarty. Lines and an update on the Refuse. With regard to the Right -of -Way Ordinance, the proposed draft has been approved by the Town Attorney and provides that violators can be issued citations similar to parking tickets. The Committee has requested that a field trip be scheduled to view the sites that would be affected by the Ordinance. A sink hole developed in the parking lot behind Thrasher United Methodist Church due to an issue with the storm drain pipe. Since this is on private property and no recorded easements were found, the Town Manager sent a letter to the Maintenance - Committee of the Church informing them that the the Town's responsibility. Task Force Grant from October 1, 2019 through September 30, 2020 or until the Grant ends N Mr. Hiner next commented that Roanoke Gas i 3t Roanoke Gas il replacing mains and renewing o0 service lines in sme the neighborhoods in Town and will go back over th cuts in the pavement when the project is complete. �j With regard to refuse, the adjustment to the change i Vice Mayor Liles asked about the comment on adjustments to staff. Mr. Hiner responded they have to make sure that staff is familiar with what is going on based on questions from the citizens. Also, when there !P- to make sure they also know what is going on. Vice Mayor Liles next commented that in the past there was tipping system that we would be able to man the truck with three employees instead of four, but you needed some time. Mr. Hiner responded that maneuvering the carts and doing it safely takes longer than having the crew grab the cans and bags off the side of the road even with four employees. Vice Mayor Liles next asked was is not in the budget going forward that this was the five-year plan and how are we going to make that up in four and a half years. Mr. Hiner responded that they want to do a motion and speed study. The Mayor expressed thanks to the Beekeeping Club and the fact they got to see local government in action and made additional comments on the items that were a part of the meeting agenda. He also commented that he hoped it was demonstrated that Council are here to listen to the czens. The Mayor a#r;-rrri-e-rket!,Ii-�-��?&WkGpplppk&',� 8�20-3 t'h2t he participated in and was offered to the Town employees, the Downtown Management Team that is working on the Housing Grant and the Joint Regional Local Government meeting sponsored by Virginia Tech-Carilion. Comments from Council: Vice Mayor Liles commented that he completed his traveling for work on September 9th. Council Member Stovall commended the Police Department on the apprehension of the robbery suspect at CVS; the Joint Regional Local Q#verAmciAt meeti�-,& *mmittee#f wMcX �ie is Chairman and a recent economic development IIKOI I I* I Vitt I KIMO IVA WZA W rtffll M. Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) — Scheid, Stovall, Liles, Grose; Nays (0) — None; Absent (1) - McCarty. The regular meeting was adjourned at 8:20 p.m. Regular Meeting adjourned Mr. Rogers began by reviewing a PowerPoini presentation, a hard copy of which was given t Council prior to the Work Session and will be on file ir the Town Clerk's Office as a part of the permanen record. The recommendation is to implement a rat structure change effective in January 2020; charging for 0-3,000 usage where it previously had not bee charged and move to monthly billing. The 0-3,000 woulc change to 0-1,500 per month. The first increases woul be the second half of FY2020 and then increases in F 2021, 2022 and 2023. Once it is decided to mov forwa Council to recommend various alternatives in terms o being able to borrow the money. Thevolumetricwoul increase by six percent (6%) over the next half year fo FY2020 starting January 1, 2020 and then six percen (6%) in FY 2021, 2022 and 2023. V (8%) per year tarting with July 1, 2020. Mr. Rogers next reviewed the slides showing th projected residential water bills for 1,000 gallons and fo 5,000 gallons a month, which is usually the averag residential usage. I 9 hih 0 NNAQ� . O's Council Member Stovall asked about the $4.4 million they were identified in the last presentation to be $1.8 million for meter replacement, $1.5 million for the 31 Street sewer pump station and to move forward with getting a new well site tapped and on-line. Council Member Stovall next suggested that a fact sheet be created for the proposed increased in the water & wastewater rates to provide information to citizens. Vice Mayor Liles agreed and commented that the fact sheet that was put on the website recently about the Mountain View Road Reconstruction Project was very beneficial. The Town Manager further commented that the new Well is in the Meadows and is very productive and has good water quality. Once it is opened up, it will replace the one on Route 24 near the High School that is in Roanoke County and one that we have quality issues with. The Town Manager commented that staff needed guidance on the scheduling because it would require a Public Hearing, After reviewing the Utility Rate Increase Calendar, Council gave their consensus to f �K-,PNAor ?,V&rAcv� Rates Increase for the October 15, 2019 Council meeting. ATTEST: Susan N. Johnson, 0C, Town Clerk Council gave their consensus to advertise the Public Hearing for the Water & Wastewater Rates Increas,9 for the October 15, 2019 Council meeting APPROVED: Bradley E. Grose, Mayor IN