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Home My WebLink About5/23/2023 - Regular TOWN OF VINTON 311 S. POLLARD STREET VINTON, VIRGINIA 24179 PHONE: (540) 983-0605 FAX: (540) 983-0621 ANITA MCMILLAN EMAIL: amcmillan@vintonva.gov PLANNING AND ZONING DIRECTOR May 18, 2023 TO: VINTON PLANNING COMMISSION Mr. Keith Liles, Chair Mr. David “Dave” Jones, Vice-Chair Mr. Robert “Bob” Benninger Mr. Jonathan McCoy Ms. Sarah Reid RE: Work Session Tuesday, May 23, 2023 A work session of the Planning Commission will be held on Tuesday, May 23, 2023. Dinner will be served at 5:30 p.m., with the work session immediately thereafter. The purpose of the work session is to be briefed on the FY 2024 CIP. Please see the attached agenda and supporting materials for the meeting. Please let me know if you are UNABLE to attend the meeting as soon as possible by emailing me at amcmillan@vintonva.gov or calling me at 540-983-0605. Thank you. Sincerely, Anita J. McMillan Planning and Zoning Director Attachments c: Richard “Pete” Peters, Town Manager Cody Sexton, Assistant Town Mananger/Acting Treasurer Andrew Keen, Finance Director Nathan McClung, Assistant Planning & Zoning Director Fayula Gordon, Associate Planner/Code Enforcement Officer Vinton Planning Commission Tuesday, May 23, 2023 Dinner Work Session - 5:30 p.m. AGENDA I.Call to Order—Roll Call II.Briefing 1.Review of the proposed FY 2024 Capital Improvement Plan (CIP). III.Comments of Planning Commissioners and Planning Staff IV.Adjournment of Work Session Vinton Municipal Building 311 S. Pollard Street Vinton, VA 24179 Phone (540) 983-0605 Fax (540) 983-0621 Mr. Keith Liles, Chair Mr. David “Dave” Jones, Vice-Chair Mr. Robert “Bob” Benninger Mr. Jonathan McCoy Ms. Sarah Reid Planning Commission CIP Budget Work Session – May 23, 2023 FY23 CIP Complete Status Description Cost Complete Traffic Signal Replacement (Niagara, Vinyard, Bypass) $166,000* Complete Traffic Signal Synchronization $60,000 Complete Wood Chipper, Excavator, Mini-Excavator w/ Trailer $177,000 Complete Garthright Bridge Repair $480,000* Complete War Memorial A/V Equipment Replacement $95,000 Complete Christmas Décor $40,000 Complete Replace Fuel Pump Software $35,000 Complete PW Generator $30,000 Complete Glade Creek Greenway 2b Match $275,000* Complete Sidewalk Repairs (Museum)$15,000 Complete 2022 Paving Program $1,100,000* Complete Enclosed Firearms Qualification Trailer $10,000 *Partially Prefunded FY22 Total $2,483,000* Town of Vinton, Virginia 2 FY23 CIP Remaining Status Description Cost Active Walnut Ave/Downtown Parking (McClung)$350,000 Active Private Stormwater Replacement Fund (SW @ Thrasher UMC)$100,000 Active Pool Closure (Park Development Phase 1)$125,000 Active Sidewalk Pedestrian/ADA Design &Construction (Cleveland)$100,000 Active Target Redevelopment (Flood Prone Property Mitigation)($315,000 Total)$75,000 Active Target Redevelopment (Cleveland Mart)($250,000 Total)$75,000 Active Hotel Development (Market Study/Site Plan)$50,000 Active Gish Mill Development Incentive (Due at Property Closing Date)$458,750* Active South Pollard Development Incentives (107 Restaurant)$205,000 Active Downtown Development Incentives (109 Pollard / 121 Lee)$50,000 Active Upstairs Health Department Rehabilitation (formally The Hive)$300,000* Active Cleveland Ave Paving –WVWA Water Line $182,000* Active Walnut Ave Paving -Phase I $132,000* *Partially Funded -Current Year Revenue &Operational Savings Total $2,202,750 Town of Vinton, Virginia 3 Town of Vinton, Virginia 4 Budget FY2023-2024 Town Manager's CIP Funding Listing Capital Fund CIP Funding Description Amount Budget Code Infrastructure Improvements Pollard 107 South 50,000.00 400.8150.799 Flood Prone Hazard Mitigation & Acquisition 100,000.00 400.8150.799 Community Blight Abatement & Redevelopment-Cleveland Mart 250,000.00 400.8150.799 Gateway Signs 90,000.00 400.4108.799 Dumptruck & Snow Plow Replacement 160,000.00 400.4304.799 Multi-Gen Park Development Phase 2 250,000.00 400.4304.799 Wolf Creek Greenway Public Restroom (grant match)36,000.00 400.8101.545 Traffic Signal Improvements, (4) Wash/Bypass, Mtn View, Gus Nicks/Pollard, Lee/Pollard 300,000.00 400.4108.302 Curb, Gutter and Sidewalk Construction-Cleveland/Bedford 100,000.00 400.4101.799 Total Capital Fund 1,336,000 Town of Vinton, Virginia 5 FY25 -Gen Park Development Phase 3 -Vinyard TOTAL Public Works Equipment Storage Updates 100,000.00 Community Center Façade Updates 100,000.00 Additional Paving Allocation 500,000.00 Virginia / Hardy Paving 525,000.00 Underground Fuel Storage Tanks 80,000.00 Reconstruct Public Works Parking Lot 75,000.00 Replace Backhoe-Frontend Loader -Bypass Rd TOTAL FY27 Washington Ave Paving 750,000.00 Bridge Maintenance, Garthright Bridge 600,000.00 Curb, Gutter and Sidewalk Construction-Hardy/VA Rd 150,000.00 TOTAL 1,500,000.00 FY28 Municipal Building Roof Replacement 250,000.00 Street Sweeper Replacement 250,000.00 TOTAL 500,000.00 7,341,000.00 Town of Vinton, Virginia 6 Not Listed •Walnut Ave •East Cleveland Ave •Farmers’ Market Town of Vinton, Virginia 7 CIP Funding Availability •ARPA •$1.75M Revenue Replacement •Currently Invested •Utility Fund •$2.5M •Currently Invested •Utility System Proceeds •$3.0M •FY24 $1.5M* •FY25 $1.0M •FY26 $0.5M •Being Mindful: •Preservation of Investment Potential •Complexity of Implementation •Existing Complexity Town of Vinton, Virginia 8 FY24 Infrastructure Improvements Pollard 107 South 50,000.00 Flood Prone Hazard Mitigation & Acquisition 100,000.00 Community Blight Abatement & Redevelopment- Cleveland Mart 250,000.00 Gateway Signs 90,000.00 Dumptruck & Snow Plow Replacement 160,000.00 Multi-Gen Park Development Phase 2 250,000.00 Wolf Creek Greenway Public Restroom (grant match)36,000.00 Traffic Signal Improvements, (4) Wash/Bypass, Mtn View, Gus Nicks/Pol 300,000.00 Curb, Gutter and Sidewalk Construction- Cleveland/Bedford 100,000.00 TOTAL 1,336,000.00 FY25 3rd Street FDR 200,000.00 Refuse Truck Replacement 400,000.00 Additional Paving Allocation 500,000.00 Multi-Gen Park Development Phase 3 250,000.00 Dumptruck & Snow Plow Replacement 175,000.00 Curb, Gutter and Sidewalk Construction- Vinyard 100,000.00 War Memorial Parking Lot Renovation 140,000.00 War Memorial Interior Renovations 400,000.00 TOTAL 2,165,000.00 FY26 Public Works Equipment Storage Updates 100,000.00 Community Center Façade Updates 100,000.00 Additional Paving Allocation 500,000.00 Virginia / Hardy Paving 525,000.00 Underground Fuel Storage Tanks 80,000.00 Reconstruct Public Works Parking Lot 75,000.00 Replace Backhoe-Frontend Loader 110,000.00 Curb, Gutter and Sidewalk Construction- Bypass Rd 150,000.00 Glade Creek Greenway Restrooms 200,000.00 TOTAL 1,840,000.00 FY27 Washington Ave Paving 750,000.00 Bridge Maintenance, Garthright Bridge 600,000.00 Curb, Gutter and Sidewalk Construction- Hardy/VA Rd 150,000.00 TOTAL 1,500,000.00 FY28 Municipal Building Roof Replacement 250,000.00 Street Sweeper Replacement 250,000.00 TOTAL 500,000.00 7,341,000.00 Town of Vinton, Virginia FY24-28 CIP Planning Worksheet CIP Funding Description Amount Budget Code Infrastructure Improvements Pollard 107 South 50,000.00 400.8150.799 Flood Prone Hazard Mitigation & Acquisition 100,000.00 400.8150.799 Community Blight Abatement & Redevelopment- Cleveland Mart 250,000.00 400.8150.799 Gateway Signs 90,000.00 400.4108.799 Dumptruck & Snow Plow Replacement 160,000.00 400.4304.799 Multi-Gen Park Development Phase 2 250,000.00 400.4304.799 Wolf Creek Greenway Public Restroom (grant match)36,000.00 400.8101.545 Traffic Signal Improvements, (4) Wash/Bypass, Mtn View, Gus Nicks/Pollard, 300,000.00 400.4108.302 Curb, Gutter and Sidewalk Construction- Cleveland/Bedford 100,000.00 400.4101.799 Please print in the LEGALS section of the Classifieds for the Vinton Messenger on: May 18, 2023. Please send affidavit of publication to: Anita McMillan Planning and Zoning 311 S. Pollard Street Vinton, VA 24179 540-983-0605 amcmillan@vintonva.gov __________________________________________________________________________ PUBLIC NOTICE The Planning Commission of Town of Vinton, Virginia, hereby gives notice of a dinner work session to be held on Thursday, May 23, 2023, at 5:30 p.m., or shortly thereafter. The purpose of the work session is to discuss Fiscal Year 2024 Capital Improvement Projects (CIP). The dinner work session will be held in the Council Chambers of the Vinton Municipal Building, 311 South Pollard Street, Vinton, Virginia. Further information concerning this notice may be obtained by calling (540) 983-0605. NOTICE OF INTENT TO COMPLY WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend the meetings. Please call (540) 983-0605 at least 48 hours prior to the meeting so that proper arrangements may be made. PUBLIC NOTICE The Planning Commission of Town of Vinton, Virginia, hereby gives notice of a dinner work session to be held on Thursday, May 23, 2023, at 5:30 p.m., or shortly thereafter. The purpose of the work session is to discuss Fiscal Year 2024 Capital Improvement Projects (CIP). The dinner work session will be held in the Council Chambers of the Vinton Municipal Building, 311 South Pollard Street, Vinton, Virginia. Further information concerning this notice may be obtained by calling (540) 983-0605. NOTICE OF INTENT TO COMPLY WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend the meetings. Please call (540) 983-0605 at least 48 hours prior to the meeting so that proper arrangements may be made. Nathan McClung - Re: [EXTERNAL] - Re: Vinton Messenger Legal Ad - Town of Vinton Planning Commission Work Session From:Customer Service <customerservice@ourvalley.org> To:Nathan McClung <NMCCLUNG@vintonva.gov> Date:5/12/2023 11:48 AM Subject:Re: [EXTERNAL] - Re: Vinton Messenger Legal Ad - Town of Vinton Planning Commission Work Session I'll get this inserted for you today. Thank you, Shelly Koon Virginia Media, Inc. Salem Times-Register ~New Castle Record Vinton Messenger ~Fincastle Herald News Messenger ~Radford News Journal P.O. Box 1125, Salem, VA 24153 Office: (540) 389-9355 Fax: (540) 389-2930 On Fri, May 12, 2023 at 11:46 AM Nathan McClung <NMCCLUNG@vintonva.gov> wrote: Approved! Thanks. Best, >>> Customer Service <customerservice@ourvalley.org> 5/12/2023 11:43 AM >>> Please find attached the proof for the legal ad to be published in the VInton Messenger on 5/18/23. The total fee would be $67.50. Please respond with your approval prior to 10 am Monday 5/15/23 to meet our deadline for publication. Thank you, Shelly Koon Virginia Media, Inc. Salem Times-Register ~New Castle Record Vinton Messenger ~Fincastle Herald News Messenger ~Radford News Journal Page 1 of 2 5/12/2023file:///C:/Users/nmcclung/AppData/Local/Temp/XPgrpwise/645E278BPO2_DOMAINM-... P.O. Box 1125, Salem, VA 24153 Office: (540) 389-9355 Fax: (540) 389-2930 On Fri, May 12, 2023 at 11:33 AM Nathan McClung <NMCCLUNG@vintonva.gov> wrote: Good Morning: Attached to this email is a document that contains a legal ad that we will need posted in the Vinton Messenger on 5/18/2023. Please confirm receipt of this email. Thanks for your assistance with this. Best, Nathan McClung WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. Page 2 of 2 5/12/2023file:///C:/Users/nmcclung/AppData/Local/Temp/XPgrpwise/645E278BPO2_DOMAINM-... Julie Tucei - [EXTERNAL] - Online Form Submittal: Media Production Request Form From:<noreply@civicplus.com> To:<jtucei@vintonva.gov> Date:5/12/2023 11:59 AM Subject:[EXTERNAL] - Online Form Submittal: Media Production Request Form Media Production Request Form Roanoke Valley Television (RVTV) is a government and educational access channel, and provider of creative media services for the City of Roanoke, Roanoke County, Town of Vinton and their respecive school systems. Requests must be on behalf of one of these organizations. Which government agency is this project for? Town of Vinton Contact Name Anita McMillan Contact Email amcmillan@vintonva.gov Contact Phone 540-983-0605 Project Type MESSAGE BOARD – Content designed to run as text based information on RVTV channel 3. What is the date, time and duration of your event? (If you selected message board, choose message start and end duration) 5/12/2023 3:00 PM - 5/23/2023 7:30 PM Message Board Line 1 Vinton Planning Commission hereby gives Message Board Line 2 notice of dinner work session on 5/23/23 Message Board Line 3 at 5:30 pm, and work session at 6 pm, or Message Board Line 4 shortly thereafter, in Council Chambers Message Board Line 5 at Vinton Municipal Bldg. to discuss Message Board Line 6 proposed Capital Improvement Projects. Message Board Line 7 For more info. call: 540-983-0605. Production Details Field not completed. Completion Deadline 5/12/2023 Page 1 of 2 5 12 202file:///C:/Users/jtucei/AppData/Local/Temp/XPgrpwise/645E2A37PO1_DOMAIN -L_... WARNING: This message was sent from outside the Roanoke County email system. DO NOT CLICK any links or downloaded attachments unless you know the content is from a trusted source. Completion Details Field not completed. Output Specifications RVTV CHANNEL 3 – The finished media will play in rotation on cable access and other associated online outlets. Page 2 of 2 5 12 202file:///C:/Users/jtucei/AppData/Local/Temp/XPgrpwise/645E2A37PO1_DOMAIN -L_...