HomeMy WebLinkAbout4/20/2021 - Regular1
Vinton Town Council
Regular Meeting
Tuesday, April 20, 2021 at 7:00 p.m.
PARTICIPATION WILL BE BY ELECTRONIC COMMUNICATIONS PURSUANT
TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE
2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY
The Vinton Town Council will hold its regular meeting at 7:00 p.m. on Tuesday, April 20, 2021,
using electronic communication means without the public being present in the Council
Chambers. Participation by Council members, staff, and the public will only be available through
electronic means. The public will have access to observe this regular meeting of Town Council
through a livestream on the Town’s Facebook page at www.facebook.com/vintonva. Citizens
may register to speak at this Council Meeting by calling the Town Clerk’s Office at 540-983-
0607 or sending an email to sjohnson@vintonva.gov by 12 Noon on Monday, April 19, 2021.
Once registered, the citizen who wishes to address Council will be provided the Zoom meeting
information and will be allowed to join the meeting and address Town Council by electronic
means.
AGENDA
Consideration of:
A. CALL TO ORDER
B. CONFIRMATION THAT MEETING IS BEING HELD IN ACCORDANCE WITH
ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020
ACTS OF THE VIRGINIA GENERAL ASSEMBLY AND ROLL CALL
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
G. CONSENT AGENDA
1. Consider approval of minutes:
a. Council Retreat of March 5, 2021
b. Regular Meeting of March 16, 2021
Sabrina M. McCarty, Vice Mayor
Keith N. Liles, Council Member
Laurie J. Mullins, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
2. Consider adoption of a Resolution appropriating $21,772.00 from DCJS–
Recoveries Restricted Cash Account from fund balance to the Police Department
Operating Budget-Other Equipment in order to purchase 6 new replacement
TASERs and accessories
3. Consider adoption of a Resolution transferring funds in the amount of $54,500
from the Valley Metro Transportation account in the General Fund to the Council
Special Project account and the Building Maintenance account for several
projects
H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Police Department 2020 Awards – Chief Drumond
2. Proclamations:
a. National Public Safety Telecommunications Week (April 11-17) – Bill
Hunter, Roanoke County Director of Communications and
Information Technology
b. National Drinking Water Week (May 2-8) - Bo Herndon
I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
J. TOWN ATTORNEY
K. TOWN MANAGER
1. BRIEFINGS
a. Briefing on a request from the Roanoke Valley-Alleghany Regional
Commission to amend its Charter to reduce membership requirements –
Town Manager
2. ITEMS REQUIRING ACTION
a. Consider adoption of a Resolution approving the 2021-2022 operating
budget for the Roanoke Valley Regional Cable Television Committee –
Scott Ramsburg, Director of Community Media-RVTV-3
b. Consider adoption of a Resolution approving the 2020-2021 operating
budget of the Roanoke Valley Resource Authority – Dan Miles, Chief
Financial Officer-RVRA
c. Consider adoption of a Resolution authorizing the renewal of the Town of
Vinton Employees’ group health insurance coverage with The Local
Choice Program for the contract year July 1, 2021 through June 30, 2022
– Donna Collins
3
d. Consider adoption of a Resolution authorizing the execution of
amendments to financing agreements between the Town and Virginia
Resources Authority, as administrator of the Virginia Water Facilities
Revolving Fund, and amendments to certain bonds of the Town to
decrease the interest rates, or cost of funds, on the bonds – Anne
Cantrell
e. Consider adoption of an Ordinance amending certain sections of Chapter
86, Taxation, of the Vinton Town Code – Anne Cantrell
3. PROJECT UPDATES/COMMENTS
L. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES
1. VML Policy Committees
M. REPORTS FROM COUNCIL COMMITTEES
1. Finance Committee – Anne Cantrell
N. MAYOR
O. COUNCIL
P. ADJOURNMENT
NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
May 4, 2021 – 7:00 p.m. – Regular Council Meeting
May 10, 2021 – 2:00 p.m. – Finance Committee Meeting
May 12, 2021 – 8:30 a.m. – Public Works Committee Meeting
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in
order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior
to the meeting date so that proper arrangements may be made.
Meeting Date
April 20, 2021
Department
Town Clerk
Issue
Consider approval of minutes:
a. Council Retreat of March 5, 2021
b. Regular Council Meeting of March 16, 2021
Summary
None
Attachments
March 5, 2021 minutes
March 16, 2021 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF RETREAT OF VINTON TOWN COUNCIL HELD AT 1:00 P.M. ON FRIDAY,
MARCH 5, 2021, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING
LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Sabrina McCarty, Vice Mayor
Keith N. Liles
Laurie J. Mullins
Michael W. Stovall
STAFF PRESENT: Pete Peters, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Anne Cantrell, Finance Director/Treasurer
Fabricio Drumond, Police Chief
William Herndon, Acting Public Works Director
Donna Collins, Human Resources Director/Risk Manager
Chasity Barbour, Community Programs & Facilities Director
Nathan McClung, Principal Planner
The Council Retreat began on Friday, March 5, 2021 at 1:00 p.m. The Mayor opened the
meeting, welcomed everyone and turned the meeting over to the Town Manager.
The first item on the agenda was the 2020-2025 Strategic Plan Update and Benchmarking
Review. After opening comments, the Town Manager reviewed a PowerPoint presentation,
which was a part of the agenda package and is on file in the Town Clerk’s Office as a part of the
permanent record.
The next item on the agenda was the FY21 YTD Revenue Analysis and Fund Balance
Discussion. After opening comments, Anne Cantrell reviewed a PowerPoint presentation,
which was a part of the agenda package and is on file in the Town Clerk’s Office as a part of the
permanent record.
The next item on the agenda was the FY21-FY28 Capital Improvement Plan. The Town
Manager commented on the positive picture of our financial condition, which is providing some
opportunities to address some of our capital improvement or one-time expenditure needs.
These are items that we do not want to necessarily attribute to on-going expenses, but items
that can be completed. The Town Manager next reviewed a PowerPoint presentation, which
was a part of the agenda package and is on file in the Town Clerk’s Office as a part of the
permanent record.
With regard to the proposed Paid Time Off (PTO) Plan, the Town Manager commented the goal
is to transition from our current accrual policy for sick and vacation leave to a PTO plan. A PTO
plan does not have two types of leave and employees are allocated a set amount of hours of
paid leave per pay period to use at their discretion. After further questions, comments and
discussion, the Town Manager next commented that since we now have the availability of
funding for one-time expenditures, this is the time to convert the plan because we have a liability
on the books for existing employees and their current vacation and sick leave accruals. This
funding would be allocated to buy out a portion of our liability from each employee and reset
each employee’s max accrual threshold within the new PTO Plan. This matter will be brought
back to Council as a briefing or work session to present a full outline of what our current plan is
and how it will transition into the PTO. Council Member Liles requested a breakdown of what
the savings would be and how long would it take to recoup that cost.
2
With regard to the body cameras under FY 22 Capital Projects, Chief Drumond commented that
the department has applied for a State grant through the Department of Criminal Justice
Services. This is a competitive grant so all 340 departments are all competing for the same
funds, but hopefully they will be award some of the funds. The body cameras will be a
component of the in-car cameras and will communicate with the car and with the officer’s body
camera, so it will be basically one cohesive unit. With regard to the in-car cameras, Chief
Drumond commented that the cost to upgrade the current cameras is $150,000, which will come
from the department’s asset forfeiture account.
The Town Manager next commented there is an indication that the Town will receive another
round of CARES Act funding with more flexibility in the spending requirements. We may be
able to cover some of the items on the FY22 Capital Projects list with these funds.
In closing, the Town Manager commented and expressed appreciation to Nathan McClung and
Brandon Gann for developing a comprehensive scoring matrix to rank the proposed CIP projects
in the order of needs.
Council and staff took a break at 2:30 p.m. and the Retreat reconvened at 3:00 p.m.
The Town Manager announced that Bo Herndon has been promoted to Public Works Director
effective April 1, 2021.
The next item on the agenda was the FY22 Operating Budget and Compensation Review. After
opening comments, Ms. Cantrell reviewed a PowerPoint presentation, which was a part of the
agenda package and is on file in the Town Clerk’s Office as a part of the permanent record.
The Mayor asked about debt per capita. Ms. Cantrell responded we are currently working on
a debt policy and the goal is to make it a part of the FY23 budget. After further comments and
discussion, Ms. Cantrell indicated that she would do more research on the per capita and get
that information back to Council
With regard to the Classification Plan, Ms. Cantrell commented that the scale is built for a 30-
year employee with the intent being that by the time they retire at 30 years, they would be at the
maximum of the pay plan. In response to a question, Ms. Cantrell commented the plan was
based on years of service, not performance and is assuming that it is funded each year at 1%.
There was further discussion regarding merit increases and the Town Manager commented that
with the way the plan has been set up, it will give an opportunity for the more motivated and
productive employees to move their way up into the different positions.
The Town Manager next commented on the last slide providing two options for the remaining
steps of the budget timeline. The Town Clerk commented that the Public Hearing on the tax
rates will be on April 6th.
The Mayor commented on the Mayor’s Report that the Town Manager is doing and expressed
appreciation to all of town staff. In response to the Mayor’s question regarding any other
vacancies on our boards/commissions and committees, the Town Manager commented there
is a vacancy on the GRTC Transportation Pedestrian Advisory Committee (TPAC). It is not a
Council-appointed position, but we are still seeking a citizen to serve as the Vinton
representative on this Committee. The Mayor further commented that he has received several
3
positive comments about the meetings being on Facebook Live and that it would be good to still
have some type of social media connection when we come back into Council Chambers.
Council Member Liles commented that he would like staff to research the cost of running a free
trolley on Saturdays from the Town’s Farmers’ Market to the Roanoke City Farmers’ Market and
back. Council Member Liles also commented on the fact that the Town needs a new post office.
After closing comments, Council Member Liles made a motion to adjourn the meeting; the
motion was seconded by Vice Mayor McCarty and carried by the following vote, with all
members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None.
The meeting was adjourned at 3:47 p.m.
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
1
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
MARCH 16, 2021, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016
AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA
GENERAL ASSEMBLY
MEMBERS PRESENT: Bradley E. Grose, Mayor
Sabrina McCarty, Vice Mayor
Keith N. Liles
Laurie J. Mullins
MEMBERS ABSENT: Michael W. Stovall
STAFF PRESENT: Pete Peters, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Anne Cantrell, Finance Director/Treasurer
Fabricio Drumond, Police Chief
Anita McMillan, Planning & Zoning Director
Nathan McClung, Principal Planner
The Vinton Town Council meeting was held via
Virginia Government Facebook Page. The Mayor
The Town Clerk called the roll with Council
Member Liles, Council Member Mullins
Mayor McCarty and Mayor Grose present and
Council Member Stovall was absent.
others present, confirmed that the meeting was
being held in accordance with Town Ordinance No.
1016 and Section 4-0.01(g) of Chapter 1289 of the
electronic means.
Roll call
After a Moment of Silence, Council Member
Liles led the Pledge of Allegiance to the U.S. Flag.
Under upcoming community events/
announcement, Vice Mayor McCarty announced the
following: March 29 – Municipal Building Reopens
to the Public; March 31 – 5:30 p.m. – GFWC
National Child Abuse Awareness Prevention Month
– front of Municipal Building; April 10 – 9:00 a.m.–12
Noon – Annual Clean Valley Day; April 23 – 6-10:00
2
– Farmers’ Market and April 24 – 10:00 a.m.-4:00
p.m. –
crowing of the Queen – Downtown and a movie at
dusk at the Vinton War Memorial. Al
conjunction with the Dogwood Festival and in lieu of
downtown area to decorate for a drive-through
parade.
Council Member Liles made a motion to approve
the Consent Agenda as presented; the motion was
seconded by Vice Mayor McCarty and carried by the
following vote, with all members voting: Vote 4-0;
Yeas (4) – Liles, Mullins, McCarty, Grose; Nays (0)
– None; Absent (1) - Stovall.
Adopted Resolution No. 2412
appropriating funds in the amount of
$1,175.00 for the receipt of funds from the
reimbursement for the purchase of event
supplies for the IN Vinton Illuminights 2020
Event; adopted Resolution
appropriating
Public Works budget
Under awards, introductions, presentations and
proclamations, an update on the Roanoke Regional
Partnership was given by
Director of the Roanoke Regional Partnership. After
opening comments, Mr. Hull reviewed a PowerPoint
presentation, which will be on file in the Town Clerk’s
Office as a part of the permanent record.
The next item on the agenda was the
consideration of public comments concerning the
Nutrition for three (3) lots lying on the south side of
11th Street identified as 60.14-2-24, 60.14-2-25 and
60.14-2-26 and five (5) lots lying on Railroad Avenue
identified as 60.14-2-1, 60.14-2-2, 60.14-2-3, 60.14-
2-4 and 60.14-2-
Town of Vinton, Virginia, said lease to be for one 15
month period with the option to renew said lease for
no more than three additional one-
terms. The Mayor opened the Public Hearing at 7:32
p.m.
briefed on this proposed lease at their March 2, 2021
meeting. This is a renewal of a lease for the eight
vacant lots which Cargill uses for a tractor-trailer
staging area. Because the Town acquired these
lots through a FEMA flood mitigation program and
demolished the structures on the property, they have
Public Hearing Opened
3
directly benefit financially from the lots. All of the
proceeds from the lease are donated to the Vinton
Needy Family Program. The initial term will be for
align with our fiscal year and be consistent with other
Chamber, Historical Society and The Advancement
Foundation. The lease would then be renewable for
three additional one-year terms
continue to pay $800 per year to include the first 15
month term.
Hearing no public comments, the Mayor closed the
Public Hearing at 7:34 p.m.
Vice Mayor McCarty made a motion to a
Resolution as presented; the motion was seconded
by Council Member Mullins
following vote, with all members voting: Vote 4-0;
Yeas (4) – Liles, Mullins, McCarty, Grose; Nays (0)
– None; Absent (1) - Stovall.
Public Hearing Closed
Adopted Resolution No. 2414 granting of a
lease to Cargill Animal Nutrition for three
Street identified as 60.14-2-24, 60.14-2-25
and 60.14-2-
Railroad Avenue identified as 60.14-2-1,
60.14-2-2, 60.14-2-3, 60.14-2-4 and 60.14-
2-5, all of which are located in the Town of
Vinton, Virginia, said lease to be for one 15
month period with the option to renew said
The next item on the agenda was the
consideration of public comments concerning the
proposed issuance of bonds at one time or from time
to time by the Town of Vinton in the estimated
maximum amount of the bonds is $4,450,000 in the
aggregate to pay costs of capital improvements to
the Town’s water and sewer facilities and costs of
issuing the bonds. The Mayor opened the Public
Hearing at 7:35 p.m.
Co
reviewed a PowerPoint presentation, which will be
permanent record. Mr. Rogers commented there
were six lending institutions that submitted proposals
for the 2021 bond with some giving bank qualified
and non-bank qualified proposals. Davenport ran
Bank. They have no pre-payment penalty and no
bank fees.
With regard to the refinancing savings, the Town
would save $75,000 with Option 1 and $83,000 on
Public Hearing Opened
4
came out to the better by about $3,600.00. When
the numbers were ran
numbers, we are able to lower the interest rates by
a total of almost $90,000.00. The only cost would be
$4,500.00 for legal fees.
recommendation is to accept Zions Bank Option 2
well as the 2013 Bond and ac
offered by the VRA and commented on the rationale
for their recommendation.
Hearing no public comments, the Mayor closed the
Public Hearing at 7:47 p.m. and commented that a
revised Resolution was furnished to Council prior to
the meeting.
Council Member Liles made a motion to adopt the
Resolution as revised; the motion was seconded by
Council Member Mullins and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4) –
Liles, Mullins, McCarty, Grose; Nays (0) – None;
Absent (1) - Stovall.
Public Hearing Closed
Adopted Resolution No. 2415, as revised,
for the issuance of bonds at one time or
from time to time by the Town of Vinton in
Town’s water and sewer facilities and costs
of issuing the bonds
The next item on the agenda was a briefing on
historic Gish Mill properties, from M-
Industrial to Mixed Use Development (MUD) District,
in order to redevelop them into a mixed-use property
that will accommodate restaurant, retail, and lodging
uses, said properties being located at 305 and 0 Gus
Nicks Boulevard, Vinton, Virginia, Tax Map Numbers
060.11-04-22.00-0000 and 060.11-04-23.00-
Nathan McClung first commented that a correction
nee
Boulevard. Mr. McClung next introduced David Hill
introduced Tyler McDaniel, an intern of his office.
Mr. McClun
presentation on the rezoning request, which was a
part of the agenda package and will be on file in the
record. Mr. McClung commented that the Town is
the owner of the property and also the petitioner for
5
base flood elevations. On March 5, 2021, staff was
notified that the H&H study by Draper Aden
Associates proved that this property will not cause a
Board of Zoning Appeals will hold a Public Hearing
on March 30, 2021 for a specific set
Glade Creek Greenway adjacent to the property, the
connect the Greenway parking lot to the property.
Mr. Hill next reviewed the section of the PowerPoint
redevelopment.
May for consideration, some of which are to pass the
Industrial Revitalization Fund (IRF) onto the project,
approve the economic development incentives that
the Town will be required to provide to meet the gap
between what is available privately and what we are
able to fund with the grants.
required from the Board of Zoning Appeals due to
the fact that the property is in the floodway and in the
floodplain and in order to maintain our good standing
with the National Flood Insurance Program and the
Community Rating System (CRS) program.
McDaniel.
The next item on the agenda was a briefing on
Reserve Policy. Anne Cantrell first commented that
staff recommends changing the name of the policy
to the
Policy” and then reviewed the pertinent changes.
With regard to the reserve level, a policy floor to not
go below two months and a policy target to maintain
four months of fund balance were added as well as
a list of potential identified risks. Also, added was
the language that the appropriat
Fund reserves shall be reviewed annually each year
6
funds, more detail was given on the use of the
reserve funds for the three identified risks.
Ms. Cantrell next commented that the language
regarding a reserve policy for the Utility Fund has
been removed from this policy
consideration at a later date.
The next item on the agenda was to consider
Manager to execute
Agreement for Application Hosting and Technology
Solutions, LLC and the Town for the Town’s current
financial software. Anne Cantrell
Council was briefed on this matter at their March 2,
2021 meeting. This Agreement will allow the Town
to continue to have access to ou
information while we are migrating to the new
software company.
Vice Mayor McCarty made
Resolution as presented; the motion was seconded
by Council Member Liles and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4) –
Liles, Mullins, McCarty, Grose; Nays (0) – None;
Absent (1) - Stovall.
Adopted Resolution No. 2416 authorizing
the Town Manager to execute Amendment
No. 3 to Agreement for Application Hosting
between Avenu Enterprise Solutions, LLC
financial software
The next item on the agenda was to consider
adoption of a Resolution to appropriate $35,000 from
Expense Account for unresolved change orders on
Project. Anne Cantrell commented that Council was
briefed on this matter at their March 2, 2021 meeting
and this appropriation is related to rock charges not
accounted for during the original contract.
Council Member Mullins made a motion to adopt the
Resolution as presented; the motion was seconded
by Vice Mayor McCarty and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4) –
Liles, Mullins, McCarty, Grose; Nays (0) – None;
Absent (1) - Stovall.
Adopted Resolution No. 2417 to
appropriate $35,000 from Fund Balance to
the Utility Fund Special Projects Expense
Account for unresolved change orders on
Relocation Project
The next item on the agenda was to consider
adoption of a Resolution appropr
from Unrestricted Fund Balance and $150,000 from
increased estimated Revenue to the Town’s Capital
7
Time Projects. Anne Cantrell commented Council
was briefed at the Council Retreat on March 5, 2021,
on the
unrestricted fund balance that could be utilized to
complete several capital improvement items. The
current General Reserve Policy allows appropriation
from Council for this specific use and this item was
meeting. This does not include the Paid Time Off
(PTO) component, which will
Council at a later date. Ms. Cantrell then read over
the list of projects to be included from the agenda
cover sheet.
Council Member Liles made a motion to adopt the
Resolution as presented; the motion was seconded
by Vice Mayor McCarty and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4) –
Liles, Mullins, McCarty, Grose; Nays (0) – None;
Absent (1) - Stovall.
Adopted Resolution No. 2148
Unrestricted Fund Balance and $150,000
from increased estimated Revenue to the
Improvement Plan (CIP) and One-Time
Projects
The next item on the agenda was to consider
adoption of a Resolution approving Town of Vinton
Resource Authority (RVRA). The Town Manager
RVRA to obtain financing to proceed with Phase III
of their Facilities and Modifications Improvements
Project. This Project will allow the RVRA to improve
their direct truck access for vehicles moving refuse
to the Smith Gap Regional Landfill and provide some
much needed site improvements and modifications
to the Tinker Creek Transfer Station. The
agreement, which
through the Virginia Resource Authority (VRA) in the
amount of $10 million. This item was presented to
the Finance Committee on March 11, 2021 and it is
their recommendation to bring it to the full Council for
consideration. The documents have also been
reviewed by the Town Attorney.
In response to a question if there would be another
Phase to the project, the Town Manager commented
that he was aware there may be a Phase IV which
8
in the future and perhaps some utility connections for
the removal of methane to a direct collection site if a
customer is found that is willing to purchase the
methane.
Council Member Mullins made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member Liles and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4) –
Liles, Mullins, McCarty, Grose; Nays (0) – None;
Absent (1) - Stovall.
Adopted Resolution No. 2419 approving
Town of Vinton support of financing by the
Roanoke Valley Resource Authority
The Town Manager commented that the
Planning & Zoning Office has issued a permit to Bird
Scooters to operate within the Town limits pursuant
to the Policy that was adopted by Council. Nathan
McClung also commented that Debbie Adams with
The Vinton Messenger will be doing an article on the
rules to follow when using the e-scooter devices.
been provided for the potential of the next round of
CARES Act Funding. The Police Department had
received a grant in the amount of $14,120.00
through the Department of Criminal Justice Services
(DCJS) for recruitment and retention.
The Town Manager next commented that Senate Bill
1157 was signed by the Governor that moves our
need to take action at a future meeting to adopt an
Ordinance to finalize this change.
The Town Manager reminded everyone of the virtual
State of the Town address which is being produced
by RVTV and narrated by the Mayor. The address
is scheduled to be released on March 25th, but we will
keep Council and the media up-to-date if that date
changes.
appreciation to Council for their time, guidance and
preparation for the Retreat.
Under reports from Council Committees, Anne
Cantrell provided a report on the Finance Committee
which met on March
reviewed a PowerPoint presentation, which
part of the agenda package and will be on file in the
9
Town Clerk’s Office as a part of the permanent
record.
With regard to the debt per capita comparison, Ms.
Cantrell commented this item was brought up at the
Retreat. Out of 35 towns that reported to the Auditor
of Public Accounts (APA), Vinton was ranked 30th
After the debt issuance that was approved tonight,
we would move up on the chart to 23rd place, but we
would still be in the bottom half.
management and he appreciated Council being
provided with this information.
Council Member Liles made a motion to approve the
January 2021 Financial Report
motion was seconded by Council Member Mullins
members voting: Vote 4-0; Yeas (4) – Liles, Mullins,
McCarty, Grose; Nays (0) – None; Absent (1) -
Stovall.
Approved January 2021 Financial Report
Under reports from Council Committees, the
Town
Committee met on March 10
reviewed a PowerPoint presentation, which
part of the agenda and will be on file in the Town
Clerk’s Office as a part of the permanent record. The
Town Manager
been provided to the Committee on bulk col
The data was comprised of phone calls, the actual
basis and the tonnage that is collected. Based on
the data, there is no indication that we need to make
a change at this point and will continue to collect on
a bi-weekly basis and monitor it. There is also a
plan to offer a couple of clean-out weeks to provide
for some extra collection
promoted ahead of time, one in the Spring and one
in the Fall as well as the extra collection again during
the Christmas holidays.
update, in January we revised
notifying residents
them more frequently and Council
update to our Town Code. Th
working e
been written and no repeat offenders.
been approximately
th
10
process and make any additional updates that might
be needed.
The Mayor commented on the Clean Valley Day
scheduled for April 10th and expressed appreciation
to the Town Manager and Town Clerk for all of their
help with the State of the Town address. The Mayor
Council Retreat.
Comments from Council: Vice Mayor McCarty
commented on
Lions Club and expressed appreciation to the Town
updating the Lions Club on the exciting things going
on in Town. Council Member Liles expressed
appreciation to everyone for the thoughts and kind
words during the loss of his mother-in-law.
Council Member Mullins made a motion to
adjourn the meeting; the motion was seconded by
Vice Mayor McCarty
vote, with all members voting: Vote 4-0; Yeas (4) –
Liles, Mullins, McCarty, Grose; Nays (0) – None;
Absent (1) - Stovall. The meeting was adjourned at
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 20, 2021
Department
Police
Issue
Consider adoption of a Resolution appropriating $21,772.00 from DCJS–Recoveries Restricted
Cash Account from fund balance to the Police Department Operating Budget-Other Equipment in
order to purchase 6 new replacement TASERs and accessories
Summary
The Police Department’s current TASERs are no longer functioning properly and cannot be
repaired and is in need of 6 new TASER 7s, 6 holsters, 194 cartridges, 1 charging dock, and 7
rechargeable batteries.
The Department has a prior year balance of restricted funding from DCJS recoveries from Vinton
cases which can be spent on policing expenditures and in order to purchase the new equipment, it
is necessary for the Vinton Town Council to appropriate the funds from the DCJS – Recoveries
Restricted Cash Account from fund balance in the amount to the Police Department Operating
Budget Account – Other Equipment.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 20, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS
PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020
ACTS OF THE VIRGINIA GENERAL ASSEMBLY
WHEREAS, the Police Department’s current TASERs are no longer functioning properly and
cannot be repaired; and
WHEREAS, the Police Department is in need of 6 new TASER 7s, 6 holsters, 194 cartridges, 1
charging dock, and 7 rechargeable batteries; and
WHEREAS, the Police Department has a prior year balance of restricted funding from DCJS
recoveries from Vinton cases which can be spent on policing expenditures; and
WHEREAS, in order to purchase the new equipment, it is necessary for the Vinton Town Council
to appropriate the funds from the DCJS – Recoveries Restricted Cash Account from
fund balance in the amount of $21,772.00 to the Police Department Operating
Budget Account Number 200.3101.716 – Other Equipment.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following accounting transaction:
BUDGET ENTRY:
GENERAL LEDGER
200.25000 Estimated Revenue $21,772.00
200.25100 Appropriations $21,772.00
FROM
REVENUE:
200.1899.008 Re-Appropriated Fund Balance $21,772.00
TO
EXPENDITURE:
200.3101.716 Other Equipment $21,772.00
TOTAL $21,772.00
This Resolution was adopted on motion made by Council Member ____________, seconded by
Council Member _________________, with the following votes recorded:
2
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 20, 2021
Department
Treasurer/Finance Department
Issue
Consider adoption of a Resolution transferring funds in the amount of $54,500 from the Valley Metro
Transportation account in the General Fund to the Council Special Project account and the Building
Maintenance account for several projects
Summary
The Greater Roanoke Transit Company (GRTC) Board has elected to waive local fares due to the
pandemic and the ability to use federal CARES funding specific for transit. Town Staff has
identified several supplementary projects that are associated with alterations being made as a result
of the COVID-19 Pandemic and encourage further economic development.
The Town previously re-allocated available budget from the Valley Metro Transportation account
to the Council Special Projects and Building Maintenance based on a half year of savings and
now the Town has realized additional budget savings.
Town Staff is recommending to re-allocate the available budget for needed Museum Electrical
Upgrades, Greenway Equipment, Parking Lot Maintenance Agreements, Lee Avenue Concept
Planning, Farmer’s Market Parking Planning, Planning & Zoning reconfiguration, and Finance
Department reconfiguration. These additional re-allocated funds will cover renovations that are not
eligible for CARES Act funding.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 20, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO.
1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE
VIRGINIA GENERAL ASSEMBLY
WHEREAS, the Greater Roanoke Transit Company (GRTC) Board has elected to waive local
fares due to the pandemic and ability to use federal CARES Funding specific for
transit; and
WHEREAS, the Town of Vinton has identified several supplementary projects that are associated
with alterations being made as a result of the COVID-19 Pandemic and encourage
further economic development; and
WHEREAS, the Town of Vinton previously re-allocated available budget from the Valley Metro
Transportation account to the Council Special Projects and Building Maintenance
based on a half year of savings; and
WHEREAS, the Town of Vinton has realized additional budget savings and would like to allocate
the remaining available budget from the Valley Metro Transportation account for
Museum Electrical Upgrades, Greenway Equipment, Parking Lot Maintenance
Agreements, Lee Avenue Concept Planning, Farmer’s Market Parking Planning,
Planning & Zoning reconfiguration, and Finance Department reconfiguration.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following accounting transaction and authorizes the Town Manager to transfer $54,500.00:
BUDGET ENTRY:
FROM
EXPENDITURE:
200.8160.309 Valley Metro Bus Services $54,500.00
TO
EXPENDITURE:
200.7108.709 Town Museum Equipment $ 5,000.00
200.8101.545 Greenway Expenditures $ 7,000.00
200.8150.722 Special Projects $20,000.00
200.8101.702 P&Z Furniture & Fixtures $15,000.00
200.1214.707 Finance Office Equipment $ 7,500.00
TOTAL $54,500.00
2
This Resolution adopted on motion made by Council Member , seconded by
Council Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 20, 2021
Department
Police
Issue
Police Department 2020 Awards
Summary
Chief Drumond will announce the following 2020 Awards for the Police Department:
Distinguished Service - Traffic Enforcement
Distinguished Service - Traffic Safety
Distinguished Service - DUI Award
Distinguished Service - Drug Safety
Life Saving Award
Leadership Award
Officer of the Year
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 20, 2021
Department
Administration
Issue
Proclamation for National Public Safety Telecommunicators Week
Summary
The week of April 11 through April 17 has been declared "National Public Safety
Telecommunicators Week" by the Senate and House of Representatives of the United States of
America. The Town of Vinton would like to recognize the Communications Officers of the
Roanoke County Emergency Communications Center, who serve the Town of Vinton and
Roanoke County faithfully and professionally with a proclamation for their service.
Attachments
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the week of April 11 through 17, 2021, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and
WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and
WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and
WHEREAS, men and women are engaged in the operation of emergency response systems for the Town of Vinton; and
WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and
WHEREAS, our Communications Officers daily serve the public in countless ways without recognition by the beneficiaries of their services.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim APRIL 11-17, 2021 as NATIONAL PUBLIC
SAFETY TELECOMMUNICATORS WEEK in the Town of Vinton.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 20th of April, 2021.
Bradley E. Grose, Mayor
1
Meeting Date
April 20, 2021
Department
Public Works
Issue
Proclamation - National Drinking Water Week (May 2-8)
Summary
For more than 40 years the American Water Works Association (AWWA) has advocated the recognition
and celebration of Drinking Water Week in all cities, counties, and towns across the U.S.
The value of water should not be underestimated.
• Water delivers Public Health Protection. The first obligation of any waterworks is to provide
safe water. In the United States, we can drink from any public tap with a high assurance of
safety. An estimated 3 million people around the world die every year from waterborne diseases
such as cholera and dysentery.
• Water delivers Support for the Economy. Businesses or housing developments do not succeed
without a safe and sustainable water supply. Tap water is critical to businesses’ day-to-day
operations and is often a primary ingredient in the products they create. The incredible value of
water is magnified during times of drought and when populations expand into arid climates.
• Water delivers Fire Protection. A well-maintained water system is critical in protecting our
community from the ever present threat of fire. A system that provides reliable water at adequate
pressure can be the difference between a small fire and an urban inferno. The ability to suppress
fires also influences new home construction, business location decisions, and insurance rates.
• Water delivers Quality of Life. We too often take for granted that safe water is always accessible
to drink, to wash clothes, to water lawns, and for a myriad of other purposes. When water service
is interrupted, we are reminded of the extraordinary value of water.
We in Vinton are blessed with an abundant supply of safe water. We are also the beneficiaries of past
generations who made the sacrifices to drill the wells, erect the storage tanks, and build the distribution
system that delivers water to us today. We have an obligation to future generations of citizens to make
the necessary infrastructure investments to assure the long-term delivery of safe and reliable water.
Town Council
Agenda Summary
2
Attachments
Proclamation
Recommendations
Present Proclamation
PROCLAMATION
WHEREAS, water is one of our most valuable resources; and
WHEREAS, only tap water delivers public health protection, fire protection, support for our economy, and the quality of life we enjoy; and
WHEREAS, any measure of a successful society – low mortality rates, economic growth and diversity, productivity, and public safety – are in some way related to access to safe water; and
WHEREAS, we are all stewards of the water infrastructure upon which future generations depend; and
WHEREAS, each citizen of our community is called upon to help protect our source waters from pollution, to practice water conservation, and to get involved in local water issues.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim May 2, 2021 to May 8, 2021 as NATIONAL DRINKING WATER WEEK in the Town of Vinton.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 20th day of April, 2021.
Bradley E. Grose, Mayor
Meeting Date
April 20, 2021
Department
Administration
Issue
Briefing on a request from the Roanoke Valley-Alleghany Regional Commission to amend its
Charter to reduce membership requirements.
Summary
On February 25, 2021, the Regional Commission approved amendments to its Charter that have
the effect of reducing the size of the Commission from 38 members to 30 members. This action
was taken based on the recommendations of a Restructuring Committee which considered the
goals of reducing the size of the Commission while maintaining a minimum level of two
representatives from each locality, one of whom must me a member of the local governing body.
The goal for reducing the size of the Commission is to help promote better interaction among
Commission members during our meetings and to try to improve attendance at meetings. As a
matter of interest, currently our Commission has the second largest board size in Virginia (only
the Hampton Roads Planning District Commission has a larger number of board members).
Among the Regional Commissions in Virginia that have a similar population size to our Regional
Commission , the number of Commission members range from 23 to 27.
For the charter amendment to be approved all member local governments must agree to this
change.
Attachments
Restructuring Committee Report
Draft Charter Change
Recommendations
No action required
Town Council
Agenda Summary
{2797783-2, 900000-00278-01}
313 Luck Avenue, SW Roanoke, Virginia 24016 P: 540.343.4417 F: 540.343.4416 rvarc@rvarc.org
Report of the Restructuring Committee
Regional Commission Meeting January 28, 2021
SUBJ: Recommendations of the Restructuring Committee on Commission Board member Changes
In April of 2019, the Regional Commission board adopted the updated Strategic Plan, which called for
consideration of restructuring the Commission’s membership. In February of 2020, the Commission
was presented with two alternative scenarios for reducing the number of members on the Board. At that
time, the staff was asked to look at other Regional Commission’s in Virginia to see how their boards
were structured and report back; however, the impact of COVID-19 put the restructuring discussion on
hold, and it was not revisited until October of 2020. At that time, a small committee was formed to
review various options and provide a recommendation to the full Board at the January 2021
Commission meeting. The Chair asked the following Commission members to serve on the committee:
• Lee Osborne, Committee Chair (and former chair of the RVARC)
• Phil North (current Vice Chair of the RVARC)
• Bill Bestpitch (former Chair of the RVARC)
• Billy Martin (former Chair of the RVARC)
The Restructuring Committee met by Zoom in December of 2020 and January of 2021, assisted by
Wayne Strickland and Jeremy Holmes, to review the board size of peer Commissions, absentee and
attendance data of the Commission, and requirements of the Code of Virginia and the Commission’s
Charter to assist in assessing and developing various options. Charts were prepared reflecting how the
RVARC compares to other PDC’s around the Commonwealth in number of members and jurisdictions
represented. Five options were considered reflecting various membership rule changes ranging from
one member for each of the smaller population jurisdictions to simply capping the number of
representatives for any member jurisdiction.
Following the first meeting of the Committee, the committee selected two options and requested Wayne
and Jeremy to poll the Chief Administrative Officer (CAO) of each member jurisdiction regarding his or
her preference or thoughts on those two options. Feedback from the eight jurisdictions that responded
reflected a desire to retain as much as possible the relative proportional representation of the larger
population jurisdictions while retaining a minimum of two representatives for all jurisdictions. In
addition, several CAO’s suggested a desire for having the ability for a jurisdiction to designate one or
more alternates to be able to attend in lieu of an appointed member who is unable to attend.
In deciding on its recommendation, the Committee agreed on the following guiding principles:
• Strive to retain as much as possible the current relative representation of the larger and smaller
jurisdictions on the board as a proportion of their population in the region.
• Retain membership rules and thresholds that require the Commission to comply with Code of
Virginia requirements that the Board as a whole be comprised of a majority of elected officials.
{2797783-2, 900000-00278-01}
313 Luck Avenue, SW Roanoke, Virginia 24016 P: 540.343.4417 F: 540.343.4416 rvarc@rvarc.org
• Provide the opportunity for each member jurisdiction to appoint its chief administrative official as
a Member of the Board, if desired, by having at least two representatives for each locality, one
of whom must be an elected official of the governing body of such local subdivision.
Current Board Membership Requirements
Under the current charter, every member government appoints 2 members, one who is an elected
official and one who is not elected. Thereafter, localities that have over 10,000 population appoint 1
additional member for each 25,000 population (or fraction thereof) as outlined below:
• The representative for the first 25,000 increment shall be an elected official
• The representative for the second 25,000 increment shall be a non-elected official
• The representative for the third 25,000 increment shall be an elected official
• The representative for the fourth 25,000 increment shall be a non-elected official
• Representatives for additional increments of 25,000 shall be alternated with an elected official
and followed by a non-elected official
The Charter also says that, in accordance with the Code of Virginia, the Board must be comprised of a
majority of elected officials from the governing body of respective member governments.
The following chart illustrates the current population and membership for each jurisdiction by
elected officials, citizens, and total representation:
Current
Locality Population Elected Citizen Total % Pop* % Mem**
Roanoke City 99348 3 3 6 30% 16%
Roanoke County 85701 3 3 6 26% 16%
Franklin County 51058 3 2 5 15% 13%
Botetourt County 33393 2 2 4 10% 11%
City of Salem 25363 2 2 4 8% 11%
Alleghany County 11458 2 1 3 3% 8%
Town of Vinton 8104 1 1 2 2% 5%
City of Covington 5694 1 1 2 2% 5%
Craig County 5108 1 1 2 2% 5%
Town of Rocky Mount 4424 1 1 2 1% 5%
Town of Clifton Forge 3494 1 1 2 1% 5%
Region Total 333145 20 18 38 100% 100%
* % Pop: This jurisdiction’s population as a percentage of the entire RVARC region’s population.
** % Mem: This jurisdiction’s RVARC representation as a total of the entire RVARC membership.
Under this structure, the Regional Commission Board currently sits at 38 members, with the addition of
a 39th member from the City of Roanoke if the 2020 census shows the City’s population has increased
{2797783-2, 900000-00278-01}
313 Luck Avenue, SW Roanoke, Virginia 24016 P: 540.343.4417 F: 540.343.4416 rvarc@rvarc.org
over 100,000, which is likely. This puts the Regional Commission’s board size at the second largest in
Virginia, behind only Hampton Roads.
This representation is reflected in the current Charter language, Article II Section 1, below:
The membership of the Roanoke Valley-Alleghany Regional Commission shall be composed of
representatives of the member governmental subdivisions, on the basis of one member from the
governing body of each governmental subdivision and also, one representative who holds no
office elected by the people in that government. In addition, each governmental subdivision with
population in excess of 10,000 shall appoint one representative for each 25,000 population or
fraction thereof. The representative for the first 25,000 increment shall be a member of the
governing body. The representative of the second 25,000 increment shall be a person who does
not hold an office elected by the people. Thereafter the continual increments shall be alternated
so that at least a majority, but not substantially more than a majority, of the Commission
members shall be elected officials of the governing bodies of the governmental subdivisions. In
determining the population of counties, the numerical total shall be exclusive of participating
towns who have a population of three thousand, five hundred; said towns are eligible to have at
least two representatives.
Recommended Commission Membership Requirements
The Restructuring Committee recommends the Board implement the following changes to the Board
membership requirements:
• Every member government appoints 2 members, at least one of whom is an elected official of
the governing body.
• Localities with populations between 25,000 and 50,000 appoint 1 additional member who must
be an elected official of the governing body, for a total of 3.
• Localities with populations over 50,000 appoint 1 additional member who may be, but does not
have to be, a non-elected official, for a total of 4, provided the membership of the Commission
complies with the Code of Virginia requirement that a majority of the Commission members as a
whole must be elected officials from the governing bodies of the member localities.
The following chart illustrates the recommended changes and the difference in membership by
locality:
Option A
Locality Population Elected Citizen Total % Pop * % Mem** Diff ***
Roanoke City 99348 2 2 4 30% 13% -2
Roanoke County 85701 2 2 4 26% 13% -2
Franklin County 51058 2 2 4 15% 13% -1
Botetourt County 33393 2 1 3 10% 10% -1
City of Salem 25363 2 1 3 8% 10% -1
{2797783-2, 900000-00278-01}
313 Luck Avenue, SW Roanoke, Virginia 24016 P: 540.343.4417 F: 540.343.4416 rvarc@rvarc.org
Alleghany County 11458 1 1 2 3% 7% -1
Town of Vinton 8104 1 1 2 2% 7% 0
City of Covington 5694 1 1 2 2% 7% 0
Craig County 5108 1 1 2 2% 7% 0
Town of Rocky Mount 4424 1 1 2 1% 7% 0
Town of Clifton Forge 3494 1 1 2 1% 7% 0
Region Total 333145 16 14 30 100% 100% -8
* % Pop: This jurisdiction’s population as a percentage of the entire RVARC region’s population.
** % Mem: This jurisdiction’s RVARC representation as a total of the entire RVARC membership.
*** Diff: The difference between the proposed membership numbers and current membership numbers.
These membership rules reflect the following changes:
• Specify that the elected official appointed to the board must be a member of the “governing
body” of the jurisdiction, a distinction that is not necessarily clear in the current Charter. This
would preclude Constitutional Officers and other officials elected by the citizens of a jurisdiction
from being appointed to the Board.
• Remove the provision for additional members when a locality’s population increases beyond
100,000, capping the maximum number of representatives from a member locality at 4.
• Results in a total board membership of 30.
The following is draft Charter language to reflect the recommended change:
The membership of the Roanoke Valley-Alleghany Regional Commission shall be composed of
representatives of the member governmental subdivisions, on the basis of two members from
each governmental subdivision, at least one of whom is an elected member of the governing
body of the subdivision. In addition, each governmental subdivision with population in excess of
25,000 and less than 50,000 shall appoint one additional member who must be an elected
official of the governing body of the subdivision. Each governmental subdivision with a
population in excess of 50,000 shall further appoint one additional member, who may but need
not be an elected official of the governing body of the subdivision, provided that at least a
majority, but not substantially more than a majority, of the Commission members shall be
elected officials of the governing bodies of the governmental subdivisions. In determining the
population of counties, the numerical total shall be exclusive of participating towns who have a
population of three thousand, five hundred; said towns are eligible to have at least two
representatives.
Alternate Memberships
In addition to the Board size change, the Restructuring Committee was asked to consider adding
provisions to the Charter to allow for alternate members when an appointed member must be absent.
{2797783-2, 900000-00278-01}
313 Luck Avenue, SW Roanoke, Virginia 24016 P: 540.343.4417 F: 540.343.4416 rvarc@rvarc.org
The Committee is recommending the Board consider amending the charter to add a new Section
allowing an option for alternate members to be appointed by the governing body, preferably when
regular members are appointed. Alternate members would be listed on the membership rolls of the
Commission and would be provided all meeting materials in case they are to be an attending member.
Note that the appointment of an alternate member is optional for each locality, and an alternate need
not be appointed for each member from that jurisdiction.
Draft language for the new Article II, Section 6 in the Charter follows:
Each governmental subdivision of the Commission shall have the option of appointing an
alternate member. An alternate member shall receive notice of all meetings of the Commission
and, if such alternate is designated for one particular member, of all meetings of committees of
which the appointed member is a part and shall be entitled to attend and vote at any such
meeting at which the appointed member is not personally present. When appointing alternates
for an elected official of the governing body, the governmental subdivision must appoint an
elected member of the same governing body.
Next Steps
If the Board chooses to adopt the recommendations of the Restructuring Committee, the amended
Charter will need to be submitted to each local government member of the Regional Commission to be
voted upon and approved by its governing body. Changes to the Charter must be approved by all
member jurisdictions.
Regional Commission Action: Approve the recommended changes to the Board membership
requirements.
Member Governments: Counties of Alleghany, Botetourt, Craig, Franklin and Roanoke,
Cities of Covington, Roanoke and Salem, Towns of Clifton Forge, Rocky Mount and Vinton
313 Luck Avenue, SW | Roanoke, Virginia 24016 | P: 540.343.4417 | F:
rvarc.org
Amended October 28, 1999
CHARTER AGREEMENT OF THE
ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION
NOW, THEREFORE, it is agreed that:
ARTICLE I
Name, Location, Authority, Purpose
Section 1 The name of this organization shall be the Roanoke Valley-Alleghany Regional
Commission, hereinafter called the "Commission".
Section 2 The principal office of the Commission shall be located in the City of Roanoke,
Virginia. The location of the principal office may be changed by the concurrence of
three-fourths of the Commission membership; provided, however, that the clerk of
the governing body of each member governmental subdivision has been notified of
the contemplated relocation in writing at least thirty days before such meeting.
Section 3 The Commission shall be a public body corporate and politic with all the powers and
duties granted to it by the Virginia Regional Cooperation Act.
Section 4 A. It is the purpose of the Roanoke Valley-Alleghany Regional Commission to
encourage and facilitate local government cooperation in addressing on a regional
basis problems of greater than local significance. The cooperation resulting from the
efforts of the Commission is intended to assist local governments in meeting their
own problems by enhancing their abilities to recognize and analyze regional
opportunities and take account of regional influences in planning and implementing
their public policies and services.
B. The Roanoke Valley-Alleghany Regional Commission shall also promote the
orderly and efficient development of the physical, social, and economic elements of
the district by planning, and encouraging and assisting governmental subdivisions to
plan for the future. If requested by a member governmental subdivision or group of
member governmental subdivisions and to the extent the Commission may elect
to act, the Commission may assist the subdivisions by carrying out plans and
programs for the improvement and utilization of the elements. The Commission shall
not, however, have a legal obligation to perform the functions necessary to implement
the plans and policies established by it or to furnish governmental services to the
district.
Section 5 Definitions - "Member Governmental Subdivision" means a county, city or town that
has signed the Charter Agreement of the Roanoke Valley-Alleghany Regional
Commission.
"Governing Body" means the board of supervisors of the county or the council of the
city or town.
ARTICLE II
Membership
Section 1 The membership of the Roanoke Valley-Alleghany Regional Commission shall be
composed of representatives of the member governmental subdivisions, on the basis
of one member from the governing body of each governmental subdivision and also,
one representative who holds no office elected by the people in that government. In
addition, each governmental subdivision with population in excess of 10,000 shall
appoint one representative for each 25,000 population or fraction thereof. The
representative for the first 25,000 increment shall be a member of the governing body.
The representative of the second 25,000 increment shall be a person who does not
hold an office elected by the people. Thereafter the continual increments shall be
alternated so that at least a majority, but not substantially more than a majority, of the
Commission members shall be elected officials of the governing bodies of the
governmental subdivisions. In determining the population of counties, the numerical
total shall be exclusive of participating towns that have a population of three
thousand, five hundred; said towns are eligible to have at least two representatives.
The membership of the Roanoke Valley-Alleghany Regional Commission shall be
composed of representatives of the member governmental subdivisions, on the basis
of two members from each governmental subdivision, at least one of whom is an
elected member of the governing body of the subdivision. In addition, each
governmental subdivision with population in excess of 25,000 and less than 50,000
shall appoint one additional member who must be an elected official of the governing
body of the subdivision. Each governmental subdivision with a population in excess
of 50,000 shall further appoint one additional member, who may but need not be an
elected official of the governing body of the subdivision, provided that at least a
majority, but not substantially more than a majority, of the Commission members shall
be elected officials of the governing bodies of the governmental subdivisions. In
determining the population of counties, the numerical total shall be exclusive of
participating towns who have a population of three thousand, five hundred; said towns
are eligible to have at least two representatives.
Section 2 For the purpose of this agreement the term "population" shall have the same meaning
as set forth in Section 15.1-1402 of the Virginia Code, 1968.
"Population," unless a different census is clearly set forth, means the number of
inhabitants according to the United States census latest preceding the time at which
any provision dependent upon population is being applied, or the time as of which it
is being construed, unless there is available an annual estimate of population
prepared by the Weldon Cooper Center for Public Service of the University of
Virginia, which has been filed with the Department of Housing and Community
Development, in which event the estimate shall govern.
Section 3 The population on which the representation to the Commission is based shall be
reviewed by the Commission at least every five years from the effective date of this
Charter.
Section 4 Vacancies on the Commission shall be filled for the unexpired term in the same
manner as the original appointment was made.
Section 5 Any member of the Commission shall be eligible for reappointment but may be
removed for cause by the governing body which appointed him.
Section 6 Each governmental subdivision of the Commission shall have the option of
appointing an alternate member. An alternate member shall be entitled to receive
notice of all meetings of the Commission and of all meetings of committees of which
the appointed member is a part, and to attend and vote at any such meeting at
which the appointed member is not personally present. When appointing alternates
for an elected official of the governing body, the governmental subdivision must
appoint a member of the same governing body.
ARTICLE III
Appointments, Terms of Office and Voting Rights
Section 1 Members of the Commission shall be appointed by the governing body of each
governmental subdivision.
Section 2 The terms of office of Commission members who are also members of governing
bodies shall be three years or until his/her successor has been appointed. In the
event any elected member of the Commission shall cease to be an elected member
of the local governing body which he represents, he shall cease to be a member of
the Commission. The appropriate governing body shall within thirty days make an
appointment to succeed him for his unexpired term.
Section 3 The term of office of non-elected members of the Commission shall be three years.
Section 4 The initial appointments shall expire as follows: The term of one member from the
local governing body of each governmental subdivision shall expire on June 30, 1972.
The term of one member of each governmental subdivision who holds no office
elected by the people shall expire on June 30, 1971. The term of any additional
members shall expire on June 30, 1970.
Section 5 Each member of the Commission shall have the right to vote, but may exercise
his/her vote only in person and during any official meeting of the Commission, regular,
special or otherwise.
ARTICLE IV
Officers
Section 1 Officers of the Commission shall consist of a Chair and Vice-Chair who shall be
elected at a regular meeting of the Commission by a majority vote of the members
present.
Section 2 The Chair and Vice-Chair shall be elected for terms of two years. They may succeed
themselves in that office, for one additional term.
Section 3 The Commission shall appoint an Executive Director who shall be an employee of
the Commission and who shall serve at the pleasure of a majority of the membership.
ARTICLE V
Planning District Commission - Regional Planning Commission Merger
Section 1 Upon the ratification of this Charter Agreement, on October 23, 1969, the Roanoke
Valley Regional Planning Commission and Jackson River Regional Planning
Commission merged with the Fifth Planning District Commission. All assets and
liabilities of the two aforesaid Regional Planning Commissions were transferred to
the Fifth Planning District Commission. Effective October 28, 1999, the Fifth Planning
District Commission changed its name to the Roanoke Valley-Alleghany Regional
Commission.
ARTICLE VI
Addition or Withdrawal of Members
Section 1 Any governmental subdivision within the Fifth Planning District which is not a party to
this Charter Agreement at the effective date thereof may thereafter join the
Commission provided that such governmental subdivision is eligible for membership
and that it adopts and executes this Agreement.
Section 2 Any governmental subdivision may withdraw from the Commission by submitting to
the Commission in writing, at least 90 days before the end of the Commission's then
current fiscal year, a notice of intent to withdraw. Such withdrawal shall not become
effective until the Commission's fiscal year has ended.
ARTICLE VII
Adoption of Bylaws
Section 1 The Commission may adopt Bylaws and such other rules at it deems necessary to
govern its operations.
ARTICLE VIII
Meetings
Section 1 The Commission shall hold regular meetings on a schedule which will be determined
by the membership.
Section 2 Meetings of the Commission shall be open to the public, however, the Commission
may hold executive sessions under the guidelines provided by the Virginia Freedom
of Information Act.
Section 3 Provisions shall be made in the Bylaws as to notification of members of all meetings
of the Commission.
ARTICLE IX
Reports
Section 1 The Commission shall, after June 30 and no later than September 30 of each year,
submit to each governing body that is a party to this Charter Agreement a report in
writing setting forth the following:
A. The work program and activities of the preceding year.
B. A financial report of receipts and expenditures of the preceding year.
C. The budget of the Commission for the current fiscal year.
D. The programs and projects for the current fiscal year.
Section 2 There should be conducted once each year an audit of the accounts of the
Commission by an independent auditing firm.
ARTICLE X
Amendments
Section 1 This Charter Agreement may be amended, supplemented or superseded only by
concurring resolutions from the governing bodies which are parties to this Charter
Agreement. All proposed amendments shall be submitted to the Commission for its
review and recommendations to the member governmental subdivisions.
ARTICLE XI
Date of Organization
Section 1 The organization of the Roanoke Valley-Alleghany Regional Commission (formerly
“Fifth Planning District Commission”) shall be effective on the 25 day of August, 1969
or at such time after this date when the Charter Agreement has been adopted and
signed by that governmental subdivision whose population when added to the
aggregate population of those who have already adopted and signed the Charter
Agreement embraces the majority of the population within the Fifth Planning District.
Meeting Date
April 20, 2021
Department
Administration
Issue
Consider adoption of a Resolution approving the 2021-2022 operating budget for the Roanoke
Valley Regional Cable Television Committee.
Summary
The annual operating budget of the Roanoke Valley Regional Cable Television must be
submitted for approval by each of the governing bodies after approval by the RVTV Committee.
Scott Ramsburg will be present at the meeting to make comments and answer any questions.
Attachments
Memo-RVTV Operating Budget-FY2021-2022
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
To: Roanoke Regional Cable Television Committee
From: Scott Ramsburg, Director of Community Media
Date: 4/8/21
Re: FY 2021-2022 RVTV Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television (RVTV) is a government & educational access station, serving the City of Roanoke, Roanoke
County, Town of Vinton, and their respective school systems. Since 1993, RVTV has provided media production services
for the three localities, and currently cablecasts its programming on Cox Cable Channel 3 in Roanoke and on Comcast
Channel 3 in west Salem.
RVTV is located at the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three
local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by
telecommunications operators such as Cox Communications, as well as the EG fee paid by customers to each locality.
Primary functions of RVTV are as follows:
• Creative Media Production
RVTV produces original media content for the municipalities we serve. In 2020, RVTV carried out 154 unique
projects including 2,105 finished minutes of video (35 hours).
o Longform Video: Productions that are typically 11 to 30 minutes in length. This may include recurring
programs (quarterly/monthly) such as Inside Roanoke, Roanoke County Today, Spotlight on City
Schools, Accent Excellence, Roanoke County Business Partners, Recreation Television and Libraries
Happenings. RVTV also produces standalone longform productions by request.
o Shortform Video: Productions that are typically 30 seconds to 10 minutes in length, suitable for use on
social media and general public communications efforts.
o Graphic & Print Design: New in 2020, RVTV offers custom creation of digital graphics, and limited
print production such as postcards, flyers and brochures.
o File Photo/Video & Event Services: Includes documentation of municipal events, as well as the capture
of file video and photography for future use.
• Regular Government Meetings
In 2020, RVTV facilitated the recording, directing and live streaming of 80 government meetings including: (30)
Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (10) City Council Briefings,
(2) City Council Special Meetings, (1) City School Board Interview Meeting, (2) County Board Special Meetings,
(5) County Planning Commission Meetings.
• Content Distribution
Completed media content is provided to our municipal partners at no charge. It is also shared on RVTV’s cable
channels, streamed live 24/7 online and uploaded to our social media outlets including:
o RVTV Website www.RVTV.org
o RVTV YouTube www.youtube.com/RoanokeValleyTV
o RVTV Facebook) www.facebook.com/RoanokeValleyTelevision
o RVTV Instagram www.instagram.com/roanokevalleytelevision/
o RVTV Twitter www.twitter.com/RoanokeValleyTV
FISCAL IMPACT:
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required
Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or use tax to the
Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of
Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable
television providers, like Cox, to the localities. Additionally, each locality passes an EG fee of $0.20 per subscriber to be
used in support of PEG programming.
The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia
Communications Sales and Use Tax Revenue and EG fees communications providers. The RVTV budget amount paid by
each locality is based on the percentage of Cox Customers located in each jurisdiction.
Locality 2018 Percentage 2019 Percentage 2020 Percentage
City 52% 50% 51%
County 44% 46% 45%
Vinton 4% 4% 4%
FY 2021-2022 Operating Revenues
Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV Team Members are included in the
County’s payroll and benefits system. Salary increases are determined by the amount approved by the Roanoke County
Board of Supervisors, who have approved a 3% salary increase for staff in fiscal year 2021-2022. This finalized budget
has been approved and recommended by the Cable Television Committee as of April 7, 2021.
Locality 20-21 Original 20-21 Revised (COVID) 21-22 Budget (Incl. 3% salary increase)
City $240,975.00 $223,501.00 $240,109.13
County $221,507.00 $205,621.00 $211,861.00
Vinton $19,262.00 $17,880.00 $18,832.09
From Surplus $0 $21,425 $0 .
TOTAL $481,538.00 $468,427.00 $470,802.22
FY 2021-2022 Operating Expenditures – Full Budget by GL
Expenditures 20-21 Original
20-21 Revised
(COVID)
21-22
(Proposed)
101010 Regular $265,545.00 $255,332.00 $254,513.00
202100 FICA - Employer Contribution $20,314.00 $19,532.00 $19,470.00
202200 Retirement - VRS $32,715.00 $36,716.00 $36,599.00
202300 Group Health Insurance $55,537.00 $49,607.00 $43,723.00
202310 Group Dental Insurance $2,436.00 $2,388.00 $1,937.00
202400 Life Insurance - VRS $3,479.00 $3,405.00 $3,334.00
202500 Long Term Disability Insurance $769.00 $738.00 $749.00
202750 VRS Retiree Health Credit $797.00 $763.00 $764.00
202810 Cash-In FLP Option $0.00 $0.00 $3,500.00
202840 Deferred Comp Match $0.00 $1,950.00 $1,950.00
300013 Professional Services (Closed Captioning) $22,000.00 $22,000.00 $24,000.00
320001 Contracted Repairs $300.00 $300.00 $300.00
330005 Maintenance & Service - (Tele, Security, Website) $3,450.00 $3,450.00 $3,450.00
520010 Postage and Box Rental $150.00 $150.00 $0.00
520030 Telephone (land lines) $5,000.00 $5,000.00 $1,000.00
520033 Internet Lines $2,376.00 $2,376.00 $5,352.00
520035 Cell Phones and Pager Services $1,200.00 $1,200.00 $1,488.00
530005 Motor Vehicle Insurance $1,700.00 $1,700.00 $0.00
530008 General Liability Insurance $3,600.00 $3,600.00 $5,150.00
540010 Lease and Rent $52,320.00 $52,320.00 $53,623.22
550001 Travel - Mileage $100.00 $100.00 $100.00
550020 Dinner Meetings & Luncheons $0.00 $0.00 $0.00
550040 Conferences, Training & Education $0.00 $0.00 $500.00
580001 Dues & Association Memberships $0.00 $0.00 $1,000.00
580003 Professional Certifications (drone licenses) $0.00 $0.00 $150.00
601010 General Office Supplies $600.00 $600.00 $600.00
601013 Supplies & Small Equipment $4,000.00 $4,000.00 $1,000.00
608080 Gas, Oil & Grease $1,000.00 $1,000.00 $1,000.00
609091 Garage Tires and Parts Allocation $200.00 $200.00 $200.00
611030 Uniforms $0.00 $0.00 $350.00
650009 Computer Software (Less than $5,000) $0.00 $0.00 $5,000.00
850040 Misc. Capital Costs $0.00 $0.00 $0.00
Total Expenditures $481,538.00 $468,427.00 $470,802.22
FY 2021-2021 Operating Expenditures - Notable Changes
Reduced Line Items:
Salary –Reduction due to difference in previous director’s salary/benefits, reflects small savings even
after salary increase
Small Supplies & Equipment – Reduced because most purchases come from capital accounts
Telephone (land lines) – Three un-used lines were canceled in November
New or Increased Line Items:
Continuing Education – Budgeted expenses for professional associations and workshops
Computer Software – Budgeted expenses for subscription based services such as Adobe Creative Cloud,
stock photos, and new streaming services
Internet Lines – Increase of $3,000 to support higher upload speeds for sharing digital content
Closed Captioning:
In recent years, City of Roanoke paid separately for 12 “council briefings” on top of regular council/board
meetings
Due to COVID, Roanoke County has added 12 planning committee meetings
Proposed budget includes regularly scheduled council/board meetings plus 12 “other”
Estimated 273 hours per yr @ $87.94/hr = $24,000
Insurance:
Separate line items for General Liability & Motor Vehicle have been combined into one line
When current contract with Select Insurance / Trustpoint expires in June, RVTV will change service to
VACORP to match the County’s insurer.
Roanoke County has absorbed worker’s comp costs for all five employees
Capital and Reserve Budgets – Projected as of June 1, 2021
The Capital Budget is appropriated by committee vote as needed, following the 10-year capital plan laid out by RVTV’s
director. The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV does
not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve Account. Bylaws
recommend a target balance of the operating reserve of 20% of the operating budget. The target balance based on
proposed budget is $95,000
C817-9602 (Salem Cable TV Grant)…………………………$34,416.78
C817-9603 (Cox Cable Capital Equipment Grant)…………...$745,298.18
C817-9604 (Operating Reserve)……………………………..$97,295.73
APPENDIX
Summary of Completed Projects - Calendar Year 2020:
(Finished minutes of video,
excluding event coverage and
print)
2,105 Minutes (35 hours)
Value:
Estimated at $800 per
finished minute, production
value is $1,684,000. That
doesn’t include the added
value of live board/council
meeting directing.
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 20, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS
PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020
ACTS OF THE VIRGINIA GENERAL ASSEMBLY
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant
to ordinance, have established the Roanoke Valley Regional Cable Television
Committee, in part to assist with the development of educational channels and
governmental access cable programming; and
WHEREAS, each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committee for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2021-2022 operating budget for Roanoke Valley Regional Cable Television Committee in the
amount of $470,802.22, of which Vinton’s allocation based on subscribers is four percent (4%), or
the amount of $18,832.09 of the total budget.
This Resolution was adopted on motion made by Council Member ____________, seconded by
Council Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
______
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 20, 2021
Department
Administration
Issue
Consider adoption of a Resolution approving the 2021-2022 operating budget of the Roanoke
Valley Resource Authority.
Summary
Council was furnished an electronic copy of the RVRA 2021-2022 operating budget prior to the
meeting. In accordance with the Members Use Agreement, the annual budget of the Authority
must be submitted for approval by each of the governing bodies after approval by the RVRA
Board.
Dan Miles, Chief Executive Officer of the RVRA will be participating in the meeting to make
comments and answer any questions.
Attachments
RVRA Budget Summary
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 20, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO.
1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE
VIRGINIA GENERAL ASSEMBLY
WHEREAS, the Town of Vinton, along with Roanoke County, the City of Roanoke and the
City of Salem are the governing bodies of the Roanoke Valley Resource
Authority (RVRA); and
WHEREAS, in accordance with the Amended and Restated RVRA Members and Facilities
Use Agreement dated July 1, 2016, the annual budget of the Authority must be
submitted for approval by each of the governing bodies after approval by the
RVRA Board; and
WHEREAS, on March 24, 2021, the RVRA Board approved the 2020-2021 annual budget in
the amount of $14,874,725.
NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby approve
the 2021-2022 operating budget in the amount of $14,874,725 to operate and maintain the
Roanoke Valley Resource Authority.
This Resolution shall be effective from and after the date of its adoption.
This Resolution adopted on motion made by ________________, seconded by ________________,
with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 20, 2021
Department
Human Resources
Issue
Consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees’
group health insurance coverage with The Local Choice Program for the contract year July 1, 2021
through June 30, 2022.
Summary
• The Town received a 4% renewal decrease effective July 1, 2021. This was due to COVID-19.
• The 500 Plan and the Key Advantage 1000 will continue to be offered.
• All premiums will remain at the same level.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 20, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS
PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020
ACTS OF THE VIRGINIA GENERAL ASSEMBLY
WHEREAS, the Town of Vinton has participated in the State’s group health insurance program
(The Local Choice Health Benefits Program) since July 1, 1990; and
WHEREAS, each year, participants of the program are required to submit a renewal acceptance to
the Virginia Department of Human Resource Management for the new contract year.
NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize
renewal of the Town of Vinton Employees’ group health insurance coverage with the State of
Virginia (The Local Choice Program) for the contract year July 1, 2021 through June 30, 2022.
This Resolution was adopted on motion made by Council Member ____________, seconded by
Council Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________________
Susan N. Johnson, CMC, Town Clerk
1
Meeting Date
April 20, 2021
Department
Finance Department
Issue
Consider adoption of a Resolution authorizing the execution of amendments to financing
agreements between the Town and Virginia Resources Authority, as administrator of the Virginia
Water Facilities Revolving Fund, and amendments to certain bonds of the Town to decrease the
interest rates, or cost of funds, on the bonds
Summary
The Town has issued to Virginia Resources Authority (VRA), as Administrator of the Virginia
Water Facilities Revolving Fund, the following bonds pursuant to Financing Agreements between
the Town and VRA:
• $1,468,346 General Obligation Sewer Bond, Series 2003, issued pursuant to
Financing Agreement dated as of July 1, 2003
• $2,479,000 General Obligation Bond, Series 2004, issued pursuant to Financing
Agreement dated as of October 1, 2004
• $1,210,000 General Obligation Bond, Series 2006, issued pursuant to Financing
Agreement dated as of January 1, 2006
By letter dated April 1, 2021 the VRA informed Town staff that the DEQ has authorized Cost of
Funds reductions on these bonds to 1.00% per annum. Council needs to approve a Resolution to
amend the Financing Agreements to decrease the interest rates, or “Cost of Funds” as defined in
two of the Bonds, on the Bonds and to reduce the debt service payments thereunder.
Drafts of the Amendments to the Financing Agreements, which provide, among other things, for
the amendment of certain provisions of the Financing Agreements and the reduction in debt service
payments under the Financing Agreements and the form of Allonges, which shall be attached to
Town Council
Agenda Summary
2
the Bonds, evidencing the amendment of certain terms and the reduction in debt service payments
of the Bonds, have been presented at this meeting.
Attachments
Resolution
Rate Change Allonges for 2003, 2004 and 2006 Bonds
Rate Change Amendments to 2003, 2004 and 2006 Financing Agreements
Recommendations
Motion to adopt Resolution
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 20, 2021 AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS
PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020
ACTS OF THE VIRGINIA GENERAL ASSEMBLY
RESOLUTION AUTHORIZING THE EXECUTION OF AMENDMENTS
TO FINANCING AGREEMENTS BETWEEN THE TOWN OF VINTON
AND VIRGINIA RESOURCES AUTHORITY, AS ADMINISTRATOR OF
THE VIRGINIA WATER FACILITIES REVOLVING FUND, AND
AMENDMENTS TO CERTAIN BONDS OF THE TOWN, TO DECREASE
THE INTEREST RATES, OR COST OF FUNDS, ON THE BONDS
WHEREAS, the Town of Vinton (the “Town”) has issued to Virginia Resources
Authority (“VRA”), as Administrator of the Virginia Water Facilities Revolving Fund, the
Town’s bonds (the “Bonds”) pursuant to Financing Agreements between the Town and VRA
(the “Financing Agreements”), as follows:
$1,468,346 General Obligation Sewer Bond, Series 2003, issued pursuant to
Financing Agreement dated as of July 1, 2003;
$2,479,000 General Obligation Bond, Series 2004, issued pursuant to Financing
Agreement dated as of October 1, 2004; and
$1,210,000 General Obligation Bond, Series 2006, issued pursuant to Financing
Agreement dated as of January 1, 2006.
WHEREAS, the Council of the Town (the “Council”) with the consent of VRA and the
Virginia Department of Environmental Quality (“DEQ”), proposes to amend the Financing
Agreements to decrease the interest rates, or “Cost of Funds” as defined in two of the Bonds, on
the Bonds and to reduce the debt service payments thereunder.
WHEREAS, drafts of Amendments to the Financing Agreements (the “Amendment
Agreements”) between the Town and VRA, which provide, among other things, for the
amendment of certain provisions of the Financing Agreements and the reduction in debt service
payments under the Financing Agreements, have been presented at this meeting.
WHEREAS, the form of Allonges (the “Allonges”), which shall be attached to the
Bonds, evidencing the amendment of certain terms and the reduction in debt service payments of
the Bonds, have been presented at this meeting.
WHEREAS, it appears to be in the best interests of the Town to amend the Financing
Agreements as set forth in the Amendment Agreements and to issue the Allonges.
2
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE TOWN
OF VINTON THAT:
1. Approval of Interest Rate or Cost of Funds Reduction. The Council of the
Town determines that it is in the best interest of the Town to execute and deliver the Amendment
Agreements and the Allonges to reduce the per annum interest rate or Cost of Funds on the
Bonds to 1.00%.
2. Execution of Amendment Agreements. The form of the Amendment
Agreements submitted to the Council at this meeting are approved. The Mayor, Vice Mayor or
Town Manager of the Town (the “Authorized Officers”), any of whom may act, are authorized to
execute the Amendment Agreements in substantially such forms, with such completions,
omissions, insertions and changes not inconsistent with this Resolution as may be approved by
an Authorized Officer, whose approval shall be evidenced conclusively by the execution and
delivery of the Amendment Agreement. All capitalized terms used but not defined herein shall
have the same meaning as set forth in the Financing Agreements, as amended.
3. Execution of Allonges. The forms of the Allonges submitted to the Council at
this meeting are approved. Each Allonge shall be issued as an amendment to its related Bond,
shall cause that Bond to bear interest or a Cost of Funds of 1.00% per year and shall not extend
the maturity date of that Bond. The Town authorizes the issuance and delivery of the Allonges
to VRA, as Administrator of the Virginia Water Facilities Revolving Fund. The Authorized
Officers, any of whom may act, are authorized and directed to execute and deliver the Allonges
in substantially such forms with respect to the Bonds, to reflect the same amended terms as
contained in the Amendment Agreements, together with such other completions, omissions,
insertions and changes not inconsistent with this Resolution and the Amendment Agreements as
may be approved by the Authorized Officer, whose approval shall be evidenced conclusively by
the execution and delivery thereof. The Town Clerk is authorized to attest or countersign the
Allonges and affix the seal of the Town on them.
4. Payment and Redemption Provisions. The principal of and interest or Cost of
Funds on each Bond shall be payable as set forth in the Bond as amended by its related Allonge
and Financing Agreement as amended by its related Amendment Agreement. The Town may
redeem, prepay or refund each Bond upon the terms set forth in the Financing Agreement
governing that Bond.
5. Other Actions. All other actions of officers of the Town in conformity with the
purposes and intent of this Resolution and in furtherance of the execution and delivery of the
Amendment Agreements and Allonges are ratified, approved and confirmed. The officers of the
Town are authorized and directed to execute and deliver all certificates and other instruments
that such officer may consider necessary or desirable in connection with the transactions
authorized pursuant to this Resolution.
6. Effective Date. This Resolution shall become effective immediately.
3
This Resolution adopted on motion by Council Member _______________, seconded by
Council Member __________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
__________________________________
Susan N. Johnson, CMC, Town Clerk
ALLONGE DATED _______ __, 2021, ATTACHED TO
TOWN OF VINTON, VIRGINIA
$1,468,346 GENERAL OBLIGATION SEWER BOND, SERIES 2003,
DATED JULY 24, 2003,
PAYABLE TO VIRGINIA RESOURCES AUTHORITY, AS ADMINISTRATOR OF THE
VIRGINIA WATER FACILITIES REVOLVING FUND
The text of the Bond is hereby amended, and this Allonge shall be executed,
authenticated and acknowledged, as follows:
(a) The interest on this Bond (R-1) is reduced from 3.30% per annum to
1.00% per annum beginning on ________ 1, 2021.
(b) The semiannual installment payments of principal and interest due on
________ 1, 202_ and on each January 1 and July 1 thereafter are changed from $51,353.46 to
$________, with the final installment of $_____ due on July 1, 2024, when, if not sooner paid,
all amounts due hereunder and under this Bond shall be due and payable in full.
The Borrower ratifies and confirms the Bond as modified hereby and, except as
specifically modified hereby, the terms and provisions of the Bond remain in full force and
effect. The Bond as modified hereby shall be interpreted and construed in accordance with
Virginia law.
This Allonge shall be physically attached to the Bond, simultaneously with the entry into
this Allonge by the parties hereto, to evidence the modification of the provisions of the Bond
which are affected hereby.
IN WITNESS WHEREOF, the Town of Vinton, Virginia, has caused this Allonge to be
signed by the manual signature of its Mayor and its seal to be affixed and attested by the manual
signature of its Clerk as of the date set forth above.
TOWN OF VINTON, VIRGINIA
By: __________________________________
Mayor
[SEAL]
ATTEST:
Clerk, Town Council
[Signature page to Allonge
(General Obligation Sewer Bond, Series 2003)]
19376672v1
Virginia Resources Authority, as Administrator of the Virginia Water Facilities
Revolving Fund, hereby agrees to the aforementioned amendments set forth in this Allonge.
APPROVED:
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the Virginia Water
Facilities Revolving Fund
By_____________________________
Stephanie L. Hamlett
Executive Director
[Signature page to Allonge
(General Obligation Sewer Bond, Series 2003)]
ALLONGE DATED _______ __, 2021, ATTACHED TO
TOWN OF VINTON, VIRGINIA
$2,479,000 GENERAL OBLIGATION BOND, SERIES 2004,
DATED OCTOBER 29, 2004,
PAYABLE TO VIRGINIA RESOURCES AUTHORITY, AS ADMINISTRATOR OF THE
VIRGINIA WATER FACILITIES REVOLVING FUND
The text of the Bond is hereby amended, and this Allonge shall be executed,
authenticated and acknowledged, as follows:
(a) The Cost of Funds on this Bond (R-1) is reduced from 3.10% per annum
to 1.00% per annum beginning on ________ 1, 2021.
(b) The semiannual installment payments of principal and Cost of Funds due
on ________ 1, 202_ and on each April 1 and October 1 thereafter are changed from $85,177.08
to $________, with the final installment of $_____ due on October 1, 2026, when, if not sooner
paid, all amounts due hereunder and under this Bond shall be due and payable in full.
The Borrower ratifies and confirms the Bond as modified hereby and, except as
specifically modified hereby, the terms and provisions of the Bond remain in full force and
effect. The Bond as modified hereby shall be interpreted and construed in accordance with
Virginia law.
This Allonge shall be physically attached to the Bond, simultaneously with the entry into
this Allonge by the parties hereto, to evidence the modification of the provisions of the Bond
which are affected hereby.
IN WITNESS WHEREOF, the Town of Vinton, Virginia, has caused this Allonge to be
signed by the manual signature of its Mayor and its seal to be affixed and attested by the manual
signature of its Clerk as of the date set forth above.
TOWN OF VINTON, VIRGINIA
By: __________________________________
Mayor
[SEAL]
ATTEST:
Clerk, Town Council
[Signature page to Allonge
(General Obligation Bond, Series 2004)]
19376786v1
Virginia Resources Authority, as Administrator of the Virginia Water Facilities
Revolving Fund, hereby agrees to the aforementioned amendments set forth in this Allonge.
APPROVED:
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the Virginia Water
Facilities Revolving Fund
By_____________________________
Stephanie L. Hamlett
Executive Director
[Signature page to Allonge
(General Obligation Bond, Series 2004)]
ALLONGE DATED _______ __, 2021, ATTACHED TO
TOWN OF VINTON, VIRGINIA
$1,210,000 GENERAL OBLIGATION BOND, SERIES 2006,
DATED JANUARY 12, 2006,
PAYABLE TO U.S. BANK NATIONAL ASSOCIATION, AS SUCCESSOR TRUSTEE, ON
BEHALF OF VIRGINIA RESOURCES AUTHORITY, AS ADMINISTRATOR OF THE
VIRGINIA WATER FACILITIES REVOLVING FUND
The text of the Bond is hereby amended, and this Allonge shall be executed,
authenticated and acknowledged, as follows:
(a) The Cost of Funds on this Bond (R-1) is reduced from 3.10% per annum
to 1.00% per annum beginning on ________ 1, 2021.
(b) The semiannual installment payments of principal and Cost of Funds due
on ________ 1, 202_ and on each March 1 and September 1 thereafter are changed from
$41,547.93 to $________, with the final installment of $_____ due on March 1, 2026, when, if
not sooner paid, all amounts due hereunder and under this Bond shall be due and payable in full.
The Borrower ratifies and confirms the Bond as modified hereby and, except as
specifically modified hereby, the terms and provisions of the Bond remain in full force and
effect. The Bond as modified hereby shall be interpreted and construed in accordance with
Virginia law.
This Allonge shall be physically attached to the Bond, simultaneously with the entry into
this Allonge by the parties hereto, to evidence the modification of the provisions of the Bond
which are affected hereby.
IN WITNESS WHEREOF, the Town of Vinton, Virginia, has caused this Allonge to be
signed by the manual signature of its Mayor and its seal to be affixed and attested by the manual
signature of its Clerk as of the date set forth above.
TOWN OF VINTON, VIRGINIA
By: __________________________________
Mayor
[SEAL]
ATTEST:
Clerk, Town Council
[Signature page to Allonge
(General Obligation Bond, Series 2006)]
19376878v1
Virginia Resources Authority, as Administrator of the Virginia Water Facilities
Revolving Fund, hereby agrees to the aforementioned amendments set forth in this Allonge.
APPROVED:
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the Virginia Water
Facilities Revolving Fund
By_____________________________
Stephanie L. Hamlett
Executive Director
U.S. Bank National Association, as Trustee, hereby acknowledges the aforementioned
amendments set forth in this Allonge.
ACKNOWLEDGED:
U.S. BANK NATIONAL ASSOCIATION,
as Trustee
By_____________________________
Title____________________________
[Signature page to Allonge
(General Obligation Bond, Series 2006)]
K&C Draft 4/14/21
AMENDMENT TO FINANCING AGREEMENT
Between
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the
Virginia Water Facilities Revolving Fund
And
TOWN OF VINTON, VIRGINIA
Virginia Resources Authority
Virginia Water Facilities Revolving Fund
Loan No. C-515302-01
-1-
AMENDMENT TO FINANCING AGREEMENT
THIS AMENDMENT TO FINANCING AGREEMENT (this “Amendment”) is made
as of ________ 1, 2021, between the VIRGINIA RESOURCES AUTHORITY, a public body
corporate and a political subdivision of the Commonwealth of Virginia (the “Authority”), as
Administrator of the VIRGINIA WATER FACILITIES REVOLVING FUND (the “Fund”),
and the TOWN OF VINTON, VIRGINIA, a political subdivision of the Commonwealth of
Virginia (the “Borrower”).
A. On July 24, 2003 (the “Closing Date”), the Borrower issued its General
Obligation Sewer Bond, Series 2003, in the maximum principal amount of $1,468,346 (the
“Local Bond”), and sold the Local Bond to the Authority, as Administrator of the Fund, pursuant
to a Financing Agreement dated as of July 1, 2003 (the “Financing Agreement”), between the
Authority and the Borrower.
B. The Authority and the Borrower desire to amend the Financing Agreement, as set
forth herein.
C. The Authority and the Borrower, with the consent of the Department of
Environmental Quality (the “Department”), hereby set forth certain amendments to the Financing
Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants and
agreements hereinafter contained, the Authority and the Borrower, with the consent of the
Department, covenant and agree as follows:
ARTICLE I
DEFINITIONS
Section 1.1 Definitions. The capitalized terms contained in this Amendment shall
have the meanings set forth in the Financing Agreement except as defined in the recitals above or
unless the context otherwise requires.
ARTICLE II
AMENDMENTS TO FINANCING AGREEMENT
Section 2.1 Amendments to Section 1.1 of the Financing Agreement.
(a) Section 1.1 of the Financing Agreement is amended by inserting the
following before the definition of “Authorized Representative”:
““Allonge” means that certain Allonge to the Local Bond authorized by a
resolution duly adopted by the Borrower on _____ __, 2021, and dated ______
__, 2021.”
-2-
(b) Section 1.1 of the Financing Agreement is amended by deleting the
definition of “Local Bond” and inserting the following therefor:
““Local Bond” means, collectively, the General Obligation Sewer Bond,
Series 2003, in the maximum principal amount of $1,468,346, as amended by the
Allonge, attached to the Local Bond and made a part thereof.”
Section 2.2 Amendments to Section 6.1 of the Financing Agreement.
Section 6.1 of the Financing Agreement is amended to read as follows:
“The Local Bond shall be dated the date thereon and shall bear interest on
the disbursed principal balance thereof at the rate of three and thirty one-
hundredths percent (3.30%) per annum from the date of each disbursement until
______ 1, 202_, and from that date until payment of the entire principal amount,
at the rate of one percent (1.00%) per annum. Interest only on all amounts
disbursed under the Local Bond shall be due and payable on January 1, 2005.
Commencing July 1, 2005, and continuing semi-annually thereafter on January 1
and July 1 in each year through and including ______ 1, 202_, principal and the
interest due under the Local Bond shall be payable in equal installments of
$51,353.46. Commencing ______ 1, 202_, and continuing semi-annually
thereafter on January 1 and July 1 of each year, principal and the interest due
under the Local Bond shall be payable in equal installments of $________, with a
final installment of $________ due and payable on July 1, 2024, when, if not
sooner paid, all amounts due hereunder and under the Local Bond shall be due
and payable in full. Each installment shall be applied first to payment of the
interest accrued and unpaid to the payment date and then to principal. If any
installment of principal or interest on the Local Bond is not paid within ten (10)
days after its due date, the Borrower agrees to pay to the Authority a late payment
charge in an amount equal to give percent (5.0%) of the overdue amount.”
ARTICLE III
MISCELLANEOUS
Section 3.1 Successors and Assigns. This Amendment shall be binding upon, inure
to the benefit of and be enforceable by the parties and their respective successors and assigns.
Section 3.2 Applicable Law. This Amendment shall be governed by the laws of the
Commonwealth of Virginia.
Section 3.3 Ratification of Financing Agreement. All of the representations and
warranties of the Borrower contained in the Financing Agreement are true and correct as of the
date hereof. All terms of the Financing Agreement except as amended or modified by the terms
of this Amendment are hereby reaffirmed, ratified and confirmed. This Amendment shall not be
construed as and is not intended as a novation of the Local Bond.
-3-
Section 3.4 Severability. If any clause, provision or section of this Amendment shall
be held illegal or invalid by any court, the illegality or invalidity of such clause, provision or
section shall not affect the remainder of this Amendment which shall be construed and enforced
as if such illegal or invalid clause, provision or section had not been contained in this
Amendment. If any agreement or obligation contained in this Amendment is held to be in
violation of law, then such agreement or obligation shall be deemed to be the agreement or
obligation of the Authority and the Borrower, as the case may be, only to the extent permitted by
law.
Section 3.5 Headings. The headings of the several articles and sections of this
Amendment are inserted for convenience only and do not comprise a part of this Amendment.
Section 3.6 Term of Amendment. This Amendment shall be effective upon its
execution and delivery, provided that the Local Bond previously or simultaneously has been
executed and delivered. Except as otherwise specified, the Borrower’s obligations under the
Local Bond and this Amendment shall expire upon payment in full of the Local Bond and all
other amounts payable by the Borrower under the Financing Agreement.
Section 3.7 Counterparts. This Amendment may be executed in any number of
counterparts, each of which shall be an original and all of which together shall constitute but one
and the same instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
S-1
WITNESS the following signatures, all duly authorized.
VIRGINIA RESOURCES AUTHORITY, as
Administrator of the Virginia Water Facilities
Revolving Fund
By:
Stephanie L. Hamlett, Executive Director
TOWN OF VINTON, VIRGINIA
By:
Its:
K&C Draft 4/__/21
AMENDMENT TO FINANCING AGREEMENT
Between
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the
Virginia Water Facilities Revolving Fund
And
TOWN OF VINTON, VIRGINIA
Virginia Resources Authority
Virginia Water Facilities Revolving Fund
Loan No. C-515314-01
-1-
AMENDMENT TO FINANCING AGREEMENT
THIS AMENDMENT TO FINANCING AGREEMENT (this “Amendment”) is made
as of ________ 1, 2021, between the VIRGINIA RESOURCES AUTHORITY, a public body
corporate and a political subdivision of the Commonwealth of Virginia (the “Authority”), as
Administrator of the VIRGINIA WATER FACILITIES REVOLVING FUND (the “Fund”),
and the TOWN OF VINTON, VIRGINIA, a political subdivision of the Commonwealth of
Virginia (the “Borrower”).
A. On October 29, 2004 (the “Closing Date”), the Borrower issued its General
Obligation Bond, Series 2004, in the maximum principal amount of $2,479,000 (the “Local
Bond”), and sold the Local Bond to the Authority, as Administrator of the Fund, pursuant to a
Financing Agreement dated as of October 1, 2004 (the “Financing Agreement”), between the
Authority and the Borrower.
B. The Authority and the Borrower desire to amend the Financing Agreement, as set
forth herein.
C. The Authority and the Borrower, with the consent of the Department of
Environmental Quality (the “Department”), hereby set forth certain amendments to the Financing
Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants and
agreements hereinafter contained, the Authority and the Borrower, with the consent of the
Department, covenant and agree as follows:
ARTICLE I
DEFINITIONS
Section 1.1 Definitions. The capitalized terms contained in this Amendment shall
have the meanings set forth in the Financing Agreement except as defined in the recitals above or
unless the context otherwise requires.
ARTICLE II
AMENDMENTS TO FINANCING AGREEMENT
Section 2.1 Amendments to Section 1.1 of the Financing Agreement.
(a) Section 1.1 of the Financing Agreement is amended by inserting the
following before the definition of “Authorized Representative”:
““Allonge” means that certain Allonge to the Local Bond authorized by a
resolution duly adopted by the Borrower on _____ __, 2021, and dated ______
__, 2021.”
-2-
(b) Section 1.1 of the Financing Agreement is amended by deleting the
definition of “Local Bond” and inserting the following therefor:
““Local Bond” means, collectively, the General Obligation Bond, Series
2004, in the maximum principal amount of $2,479,000, as amended by the
Allonge, attached to the Local Bond and made a part thereof.”
Section 2.2 Amendments to Section 6.1 of the Financing Agreement.
Section 6.1 of the Financing Agreement is amended to read as follows:
“The Local Bond shall be dated the date thereon. The Cost of Funds of
the Local Bond shall be computed on the disbursed principal balance thereof at
the rate of three and ten one-hundredths percent (3.10%) per annum from the date
of each disbursement until ______ 1, 202_, and from that date until payment of
the entire principal amount, at the rate of one percent (1.00%) per annum. Until
______ 1, 202_, the Cost of Funds of the Local Bond shall be allocated in
accordance with the following:
(i) three percent (3.00%) per annum payable for the benefit of
the Fund, and
(ii) ten one-hundredths percent (0.10%) per annum payable for
the benefit of the Authority as an annual administrative fee.
From and after ______ 1, 202_, the Cost of Funds of the Local Bond shall
be allocated in accordance with the following:
(i) ninety one-hundredths percent (0.90%) per annum for the
benefit of the Fund, and
(ii) ten one-hundredths percent (0.10%) per annum payable for
the benefit of the Authority as an annual administrative fee.
The Cost of Funds only on all amounts disbursed under the Local Bond
shall be due and payable on April 1, 2007. Commencing October 1, 2007, and
continuing semi-annually thereafter on April 1 and October 1 in each year through
and including ______ 1, 202_, principal and the Cost of Funds due under the
Local Bond shall be payable in equal installments of $85,177.08. Commencing
______ 1, 202_, and continuing semi-annually thereafter on April 1 and October 1
of each year, principal and the Cost of Funds due under the Local Bond shall be
payable in equal installments of $_________, with a final installment of
$________ due and payable on October 1, 2026, when, if not sooner paid, all
amounts due hereunder and under the Local Bond shall be due and payable in full.
Each installment shall be applied first to payment of the Cost of Funds accrued
and unpaid to the payment date and then to principal. If any installment of
principal of or Cost of Funds on the Local Bond is not paid within ten (10) days
-3-
after its due date, the Borrower agrees to pay to the Authority a late payment
charge in an amount equal to give percent (5.0%) of the overdue amount.”
ARTICLE III
MISCELLANEOUS
Section 3.1 Successors and Assigns. This Amendment shall be binding upon, inure
to the benefit of and be enforceable by the parties and their respective successors and assigns.
Section 3.2 Applicable Law. This Amendment shall be governed by the laws of the
Commonwealth of Virginia.
Section 3.3 Ratification of Financing Agreement. All of the representations and
warranties of the Borrower contained in the Financing Agreement are true and correct as of the
date hereof. All terms of the Financing Agreement except as amended or modified by the terms
of this Amendment are hereby reaffirmed, ratified and confirmed. This Amendment shall not be
construed as and is not intended as a novation of the Local Bond.
Section 3.4 Severability. If any clause, provision or section of this Amendment shall
be held illegal or invalid by any court, the illegality or invalidity of such clause, provision or
section shall not affect the remainder of this Amendment which shall be construed and enforced
as if such illegal or invalid clause, provision or section had not been contained in this
Amendment. If any agreement or obligation contained in this Amendment is held to be in
violation of law, then such agreement or obligation shall be deemed to be the agreement or
obligation of the Authority and the Borrower, as the case may be, only to the extent permitted by
law.
Section 3.5 Headings. The headings of the several articles and sections of this
Amendment are inserted for convenience only and do not comprise a part of this Amendment.
Section 3.6 Term of Amendment. This Amendment shall be effective upon its
execution and delivery, provided that the Local Bond previously or simultaneously has been
executed and delivered. Except as otherwise specified, the Borrower’s obligations under the
Local Bond and this Amendment shall expire upon payment in full of the Local Bond and all
other amounts payable by the Borrower under the Financing Agreement.
Section 3.7 Counterparts. This Amendment may be executed in any number of
counterparts, each of which shall be an original and all of which together shall constitute but one
and the same instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
S-1
WITNESS the following signatures, all duly authorized.
VIRGINIA RESOURCES AUTHORITY, as
Administrator of the Virginia Water Facilities
Revolving Fund
By:
Stephanie L. Hamlett, Executive Director
TOWN OF VINTON, VIRGINIA
By:
Its:
K&C Draft 4/__/21
AMENDMENT TO FINANCING AGREEMENT
Between
VIRGINIA RESOURCES AUTHORITY,
as Administrator of the
Virginia Water Facilities Revolving Fund
And
TOWN OF VINTON, VIRGINIA
Virginia Resources Authority
Virginia Water Facilities Revolving Fund
Loan No. C-515318-02
(Lindenwood Project)
-1-
AMENDMENT TO FINANCING AGREEMENT
THIS AMENDMENT TO FINANCING AGREEMENT (this “Amendment”) is made
as of ________ 1, 2021, between the VIRGINIA RESOURCES AUTHORITY, a public body
corporate and a political subdivision of the Commonwealth of Virginia (the “Authority”), as
Administrator of the VIRGINIA WATER FACILITIES REVOLVING FUND (the “Fund”),
and the TOWN OF VINTON, VIRGINIA, a political subdivision of the Commonwealth of
Virginia (the “Borrower”).
A. On January 12, 2006 (the “Closing Date”), the Borrower issued its General
Obligation Bond, Series 2006, in the maximum principal amount of $1,210,000 (the “Local
Bond”), and sold the Local Bond to U.S. Bank National Association, as successor trustee (the
“Trustee”), on behalf of the Authority, as Administrator of the Fund, pursuant to a Financing
Agreement dated as of January 1, 2006 (the “Financing Agreement”), between the Authority and
the Borrower.
B. The Authority and the Borrower desire to amend the Financing Agreement, as set
forth herein.
C. The Authority and the Borrower, with the consent of the Department of
Environmental Quality (the “Department”), hereby set forth certain amendments to the Financing
Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual covenants and
agreements hereinafter contained, the Authority and the Borrower, with the consent of the
Department, covenant and agree as follows:
ARTICLE I
DEFINITIONS
Section 1.1 Definitions. The capitalized terms contained in this Amendment shall
have the meanings set forth in the Financing Agreement except as defined in the recitals above or
unless the context otherwise requires.
ARTICLE II
AMENDMENTS TO FINANCING AGREEMENT
Section 2.1 Amendments to Section 1.1 of the Financing Agreement.
(a) Section 1.1 of the Financing Agreement is amended by inserting the
following before the definition of “Annual Administrative Fee”:
-2-
““Allonge” means that certain Allonge to the Local Bond authorized by a
resolution duly adopted by the Borrower on _______ __, 2021, and dated ______
__, 2021.”
(b) Section 1.1 of the Financing Agreement is amended by deleting the
definition of “Annual Administrative Fee” and inserting the following therefor:
““Annual Administrative Fee” means the portion of the Cost of Funds
specified in Section 6.1 payable as an annual fee for administrative and
management services attributable to the Local Bond.”
(c) Section 1.1 of the Financing Agreement is amended by deleting the
definition of “Local Bond” and inserting the following therefor:
““Local Bond” means, collectively, the General Obligation Bond, Series
2006, in the maximum principal amount of $1,210,000, as amended by the
Allonge, attached to the Local Bond and made a part thereof.”
Section 2.2 Amendments to Section 6.1(a) of the Financing Agreement.
Section 6.1(a) of the Financing Agreement is amended to read as follows:
“(a) The Local Bond shall be dated the date thereon. The Cost of
Funds of the Local Bond shall be computed on the disbursed principal balance
thereof at the rate of three and ten one-hundredths percent (3.10%) per annum
from the date of each disbursement until _______ __, 202_, and from that date
until payment of the entire principal amount, at the rate of one percent (1.00%)
per annum. Until _______ __, 202_, the Cost of Funds of the Local Bond shall be
allocated in accordance with the following:
(i) three percent (3.00%) per annum payable for the benefit of
the Fund, and
(ii) ten one-hundredths percent (0.10%) per annum payable for
the benefit of the Authority as an Annual Administrative Fee.
From and after _______ __, 202_, the Cost of Funds of the Local Bond
shall be allocated in accordance with the following:
(i) ninety one-hundredths percent (0.90%) per annum for the
benefit of the Fund, and
(ii) ten one-hundredths percent (0.10%) per annum payable for
the benefit of the Authority as an Annual Administrative Fee.
The Cost of Funds only on all amounts disbursed under the Local Bond
shall be due and payable on September 1, 2006. Commencing March 1, 2007,
and continuing semi-annually thereafter on March 1 and September 1 in each year
-3-
through and including _______ __, 202_, principal and the Cost of Funds due
under the Local Bond shall be payable in equal installments of $41,574.93.
Commencing _______ __, 202_, and continuing semi-annually thereafter on
March 1 and September 1 of each year, principal and the Cost of Funds due under
the Local Bond shall be payable in equal installments of $________, with a final
installment of $________ due and payable on March 1, 2026, when, if not sooner
paid, all amounts due hereunder and under the Local Bond shall be due and
payable in full. Each installment shall be applied first to payment of the Cost of
Funds accrued and unpaid to the payment date and then to principal.”
Section 2.3 Amendment to Section 10.8 of the Financing Agreement.
Section 10.8 of the Financing Agreement is amended to read as follows:
“Section 10.8. Continuing Disclosure Obligations. (a) For purposes of
this Section, the following terms and phrases shall have the following meaning:
“Annual Financial Information” with respect to any Fiscal Year for the
Borrower, means the following:
(i) the financial statements (consisting of at least a balance
sheet and statement of revenues and expenses) of the System, or, if not
available, the financial statements (consisting of at least a balance sheet
and a statement of revenues and expenses) of the Borrower, which
financial statements must be (A) prepared annually in accordance with
generally accepted accounting principles in effect from time to time
consistently applied (provided that nothing in this clause (A) will prohibit
the Borrower after the date of this Agreement from changing such other
principles so as to comply with generally accepted accounting principles
as then in effect or to comply with a change in applicable law) and (B)
audited by an independent certified public accountant or firm of such
accountants in accordance with generally accepted auditing standards as in
effect from time to time (provided that if audited financial statements are
not available for filing when required by this Section or the Rule (as
defined herein), unaudited financial statements will be filed and audited
financial statements will be filed as soon as possible thereafter); and
(ii) operating data of the type set forth in Exhibit F.
“Dissemination Agent” shall mean any person, reasonably acceptable to
the Authority, whom the Borrower contracts in writing to perform its obligations
as provided in subsection (b) of this Section.
“Leveraging Bonds” means the bonds and other evidences of indebtedness
issued and sold by the Authority pursuant to the Virginia Resources Authority
Act, Chapter 21, Title 62.1 of the Code of Virginia (1950), as amended, the Act,
and any successor provisions of law, including without limitation the bonds and
other evidences of indebtedness issued by the Authority under the Second
-4-
Amended and Restated Master Indenture of Trust dated as of September 1, 2020,
between the Authority and U.S. Bank National Association, as trustee, as
supplemented and amended.
“Local Government” shall have the meaning set forth in Section 62.1-199
of the Code of Virginia of 1950, as amended.
“Local Obligations” shall mean any bonds, notes, debentures, interim
certificates, bond, grant or revenue anticipation notes, leases or any other
evidences of indebtedness of a Local Government evidencing a loan made by the
Authority to a Local Government from the Fund or the proceeds of Leveraging
Bonds.
“Make Public” or “Made Public” shall have the meaning set forth in
subsection (c) of this Section.
“Material Local Government” shall mean a Local Government that
satisfies a set of objective criteria established by the Authority at the time of sale
of each series of Leveraging Bonds and based on the level of participation of each
Local Government in the aggregate outstanding principal amount of all Local
Obligations. For all Leveraging Bonds currently outstanding as of the date of this
Agreement, a Material Local Government is any Local Government whose
aggregate outstanding principal amount of Local Obligations represents twenty
percent (20%) or more of the aggregate outstanding principal amount of all Local
Obligations.
“Rule” means Rule 15c2-12, as it may be amended from time to time,
under the Securities Exchange Act of 1934 and any similar rules of the SEC
relating to disclosure requirements in the offering and sale of municipal securities,
all as in effect from time to time.
“SEC” means the U.S. Securities and Exchange Commission.
(b) The Borrower shall Make Public or cause to be Made Public:
(1) Within 270 days after the end of the Borrower’s Fiscal
Year (commencing with the Fiscal Year in which the Closing Date
occurs), Annual Financial Information for such Fiscal Year as of the end
of which the Borrower constitutes a Material Local Government. Annual
Financial Information may be set forth in the documents Made Public or
may be included by reference in a document Made Public to any document
previously filed with the SEC. If the document referred to is a final
official statement within the meaning of the Rule, then it must be available
from the Municipal Securities Rulemaking Board (“MSRB”).
-5-
(2) In a timely manner, notice of any failure by the Borrower to
Make Public or cause to be Made Public Annual Financial Information
pursuant to the terms of part (1) of this subsection.
(c) For purposes of this Section, information and notices shall be
deemed to have been Made Public if transmitted to the Authority and to the
MSRB for publication on its Electronic Municipal Market Access system
(“EMMA”). All documents provided to the MSRB shall be accompanied by
identifying information prescribed by the Authority and the MSRB.
(d) The Borrower shall also notify the Authority within five (5) business days of becoming aware of any of the following events that may from time to time occur with respect to the Local Bond:
(1) principal and interest payment delinquencies;
(2) non-payment related defaults;
(3) unscheduled draws on debt service reserves reflecting financial difficulties;
(4) unscheduled draws on any credit enhancement reflecting
financial difficulties;
(5) substitution of credit or liquidity providers, or their failure to perform;
(6) adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other notices or determinations with respect to the tax status of the Local Bond, or other events affecting the tax status of the Local Bond;
(7) modifications to rights of the holders of the Local Bond;
(8) bond calls and tender offers;
(9) defeasances of all or any portion of the Local Bond;
(10) release, substitution, or sale of property securing repayment of the Local Bond;
(11) rating changes;
(12) bankruptcy, insolvency, receivership or similar event of the Borrower *;
* This event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or
similar officer for the Borrower in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under
state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the
assets or business of the Borrower, or if such jurisdiction has been assumed by leaving the existing governing body
and officials or officers in possession but subject to the supervision and orders of a court or governmental authority,
-6-
(13) the consummation of a merger, consolidation or acquisition involving the Borrower or the sale of all or substantially all of the assets of the Borrower, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms;
(14) appointment of a successor or additional trustee or the change in the name of a trustee;
(15) incurrence of a financial obligation ** of the Borrower, if
material, or agreement to covenants, events of default, remedies, priority
rights, or other similar terms of a financial obligation of the Borrower, any
of which affect security holders, if material; and
(16) default, event of acceleration, termination event,
modification of terms, or other similar events under the terms of a
financial obligation of the Borrower, any of which reflect financial
difficulties.
(e) Notwithstanding anything in this Agreement to the contrary, the
Borrower need not comply with the provisions of subsections (a) through (d)
above unless and until the Authority has notified the Borrower that it satisfied the
objective criteria for a Material Local Government as of the end of the
Authority’s immediately preceding fiscal year.
(f) The obligations of the Borrower under this Section will terminate
upon the redemption, defeasance (within the meaning of the Rule) or payment in
full of all of the Leveraging Bonds.
(g) The Borrower may modify its continuing disclosure obligations in
this Section without the consent of holders of the Leveraging Bonds provided that
this Section as so modified complies with the Rule as it exists at the time of
modification. The Borrower shall within a reasonable time thereafter send to the
Authority and the MSRB through EMMA a description of such modification(s).
(h) (1) If the Borrower fails to comply with any covenant or
obligation set forth in this Section, any holder (within the meaning of the Rule) of
Leveraging Bonds then Outstanding may, by notice to the Borrower, proceed to
protect and enforce its rights and the rights of the holders by an action for specific
performance of the Borrower’s covenants or obligations set forth in this Section.
or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental
authority having supervision or jurisdiction over substantially all of the assets or business of the Borrower.
** The term “financial obligation” is defined to mean a (A) debt obligation; (B) derivative instrument entered into in
connection with, or pledged as security or a source of payment for, an existing or planned debt obligation; or (C) a
guarantee of (A) or (B). The term “financial obligation” does not include municipal securities as to which a final
official statement has been otherwise provided to the MSRB consistent with the Rule.
-7-
(2) Notwithstanding anything herein to the contrary, any
failure of the Borrower to comply with any obligation regarding Annual
Financial Information specified in this Section (i) shall not be deemed to
constitute an Event of Default under this Agreement and (ii) shall not give
rise to any right or remedy other than that described in part (h)(1) of this
Section.
(i) The Borrower may from time to time disclose certain information
and data in addition to that required under this Section. Notwithstanding anything
in this Agreement to the contrary, the Borrower shall not incur any obligation to
continue to provide, or to update, such additional information or data.
(j) The Borrower may, from time to time, appoint or engage a
Dissemination Agent to assist it in carrying out its obligation to Make Public the
Annual Financial Information, and may discharge any such Agent, with or
without appointing a successor Dissemination Agent.”
ARTICLE III
MISCELLANEOUS
Section 3.1 Successors and Assigns. This Amendment shall be binding upon, inure
to the benefit of and be enforceable by the parties and their respective successors and assigns.
Section 3.2 Applicable Law. This Amendment shall be governed by the laws of the
Commonwealth of Virginia.
Section 3.3 Ratification of Financing Agreement and Tax Compliance Agreement.
All of the representations and warranties of the Borrower contained in the Financing Agreement
and Tax Compliance Agreement are true and correct as of the date hereof. All terms of the
Financing Agreement and Tax Compliance Agreement except as amended or modified by the
terms of this Amendment are hereby reaffirmed, ratified and confirmed. This Amendment shall
not be construed as and is not intended as a novation of the Local Bond.
Section 3.4 Severability. If any clause, provision or section of this Amendment shall
be held illegal or invalid by any court, the illegality or invalidity of such clause, provision or
section shall not affect the remainder of this Amendment which shall be construed and enforced
as if such illegal or invalid clause, provision or section had not been contained in this
Amendment. If any agreement or obligation contained in this Amendment is held to be in
violation of law, then such agreement or obligation shall be deemed to be the agreement or
obligation of the Authority and the Borrower, as the case may be, only to the extent permitted by
law.
Section 3.5 Headings. The headings of the several articles and sections of this
Amendment are inserted for convenience only and do not comprise a part of this Amendment.
Section 3.6 Term of Amendment. This Amendment shall be effective upon its
execution and delivery, provided that the Local Bond previously or simultaneously has been
-8-
executed and delivered. Except as otherwise specified, the Borrower’s obligations under the
Local Bond and this Amendment shall expire upon payment in full of the Local Bond and all
other amounts payable by the Borrower under the Financing Agreement.
Section 3.7 Counterparts. This Amendment may be executed in any number of
counterparts, each of which shall be an original and all of which together shall constitute but one
and the same instrument.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
19376960v1
WITNESS the following signatures, all duly authorized.
VIRGINIA RESOURCES AUTHORITY, as
Administrator of the Virginia Water Facilities
Revolving Fund
By:
Stephanie L. Hamlett, Executive Director
TOWN OF VINTON, VIRGINIA
By:
Its:
The Trustee hereby acknowledges the aforementioned amendments to the Financing
Agreement.
U.S. BANK NATIONAL ASSOCIATION, as
Trustee
By:
Its:
1
Meeting Date
April 20, 2021
Department
Finance/Treasurer
Issue
Consider adoption of an Ordinance amending certain sections of Chapter 86, Taxation, of the
Vinton Town Code.
Summary
The Town Council amended the Town Code for Personal Property penalty and interest on April 7,
2020 by Ordinance 1017. The main purpose of this amendment was to allow additional time for
payment without accruing penalty or interest during the beginning of the COVID-19 pandemic.
To bring the penalty and interest back to the prior practice, Town Council will need to consider
another revision to the code. Staff has researched the software calculation and the Roanoke County
code and would recommend Council to consider revising the Town’s code to follow with the
current standards of practice. For personal property, the recommended Code Amendment will
apply a 10% penalty after the due date, and the interest will begin to accrue either the first day of
the month after the due date or July 1st of the year the bill was assessed, whichever is later. For
real estate, the Code Amendment will accrue a 10% penalty after the due date and interest will
begin to accrue on January 1st of the following year.
The last portion of the proposed Ordinance relates to a Seller’s Discount on Prepared Food and
Beverages Tax. Although this discount is a common practice among Town’s in Virginia and has
been honored by the Town of Vinton for many years, the current code does not include language
for the Seller’s Discount. Town Staff would like to recommend an update of the Prepared Food
and Beverages Tax code section to include language for the Seller’s Discount. The language for a
Seller’s Discount is currently included in the Town Code for Admission’s Tax and Cigarette Stamp
Tax. The Seller’s Discount provides the Prepared Food and Beverage Seller the opportunity to
retain 3.0% of the tax due to the Town to compensate the seller for accounting for the tax.
The Finance Committee was briefed on the Code amendments at their meeting on April 12, 2021.
Agenda Summary
2
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 20, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO.
1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE
VIRGINIA GENERAL ASSEMBLY
AN ORDINANCE amending Section 86-22, When real estate taxes due and payable;
penalty and interest on delinquencies, Division 1, Generally, Article II, Property Taxes; Section
86-57, Penalty and interest on delinquencies, Division 3, Personal Property Taxes and Section 86-
168, Collection of Tax by Seller, Article V, Tax on Prepared Food and Beverages, of Chapter 86,
Taxation, of the Vinton Town Code.
NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton
that Section 86-22, When real estate taxes due and payable; penalty and interest on delinquencies,
Division 1, Generally, Article II, Property Taxes; Section 86-57, Penalty and interest on
delinquencies, Division 3, Personal Property Taxes and Section 86-168, Collection of Tax by
Seller, Article V, Tax on Prepared Food and Beverages, of Chapter 86, Taxation, of the Vinton
Town Code is hereby amended as follows:
CHAPTER 86 – TAXATION
* * *
ARTICLE II. – PROPERTY TAXES
DIVISION 1. – GENERALLY
* * *
Sec. 86-22. – When real estate taxes due and payable; penalty and interest on delinquencies.
(a) Town taxes. All town taxes on real estate shall be due and payable during the year
for which the same are assessed in two approximately equal installments, due one-
half on or before June 5, and one-half on or before December 5, of such year. If
either due date falls on a Town Holiday or weekend, the due date will be moved to
the next regular business day.
(b) Penalty for failure to pay. Any person who shall fail to pay any tax or installment
of real estate taxes on or before the date the same is due shall be assessed and pay,
in addition to the tax to be paid, be assessed a penalty of ten percent of the amount
of such unpaid taxes the tax past due on such real estate or ten dollars (the sum of
2
$10.00), whichever is greater; provided, however, that the penalty shall in no case
exceed the amount of tax due.
(c) Interest on delinquency. If any installment of taxes on real estate is not paid on or
before the date the same is due and payable, interest at the rate of ten (10) percent
per annum, commencing on January 1 of the next year following that for which
such taxes awere assessed, shall be assessed and collected on the principal of and
penalties on such taxes. For the second and subsequent years of delinquency, such
interest shall be at the rate established pursuant to 26 U.S.C. § 6621, as amended,
or at the rate of ten (10) percent per annum, whichever rate is greatercomputed and
authorized under Code of Virginia, § 58-847.
State Law reference— Authority for above section, Code of Virginia, § 58.1-3916.
* * *
DIVISION 3. – PERSONAL PROPERTY TAXES
Sec. 86-57. - Penalty and interest on delinquencies.
(a) Any person who shall fail to pay any tangible personal property tax when the same
is due shall be assessed and shall pay, along with such tax, a penalty of ten percent
of the amount of such unpaid tax.
(b) If any tax on tangible personal property is not paid on or before the date the same
is due, interest at the rate of ten (10) percent per annum, (commencing on July 1 or
the first day of the month after following the due date, whichever is later, of the
year for which such tax was assessed,) shall be assessed and collected on the
principal of and penalties on such tax; provided, however, that for the second and
subsequent years of delinquency, such interest shall be at the rate established
pursuant to 26 U.S.C. § section 6621 of the U.S. Internal Revenue Code of 1986,
as amended, or at the rate of ten (10) percent per annum, whichever rate is greater.
(c) If any tax on tangible personal property is not paid on or before the date the same
is due and the tax bill is declared delinquent, collection agency fees and attorney's
fees not exceeding 20 percent of the delinquent tax bill shall be assessed and
collected. Such attorney's fees shall be added only if such delinquency is collected
by action at law or suite in equity.
(d) No tax assessment or tax bill shall be deemed delinquent and subject to the
collection procedures prescribed in this section during the pendency of any
administrative appeal under section Code of Virginia, § 58.1-3980, as amended, so
long as the appeal is filed within 90 days of the date of the assessment and for 30
days after the date of the final determination of the appeal.
State Law reference— Authority for above section, Code of Virginia, § 58.1-3916.
3
* * *
ARTICLE V. – TAX ON PREPARED FOOD AND BEVERAGES
* * *
Sec. 86-168. - Collection of tax by seller.
(a) Every person receiving any payment for food with respect to which a tax is levied
hereunder shall collect and remit the amount of the tax imposed by this article from the
person on whom the same is levied or from the person paying for such food at the time
payment for such food is made.
(b) For the purpose of compensating sellers for the collection of the tax imposed by section
86-186, every seller shall be allowed three percent of the amount of the tax due and
accounted for in the form of a deduction on this monthly return; provided, however, that
the amount due is not delinquent at the time of payment.
(c) All tax collections shall be deemed to be held in trust for the town.
* * *
BE IT FURTHER ORDAINED, that this Ordinance shall become effective ______________,
2021.
This Ordinance adopted on motion made by Council Member _______________, seconded by
Council Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 20, 2021
Department
Administration
Issue
Consider nominations for the 2021 VML Policy Committees
Summary
The Virginia Municipal League is accepting nominations for its 2021 Policy Committees. A Memo
from VML is attached along with the proposed Slate of VML Policy Nominations.
Attachments
2021 VML Policy Nominations Memo
2021 Proposed Slate of VML Policy Nominations
Recommendations
Motion to nominate and approve slate of committee assignments
Town Council
Agenda Summary
March 23, 2021
To: VML Key Officials and Clerks
From: Michelle Gowdy, Executive Director
Subject: 2021 VML Policy Committee Appointments and Meetings
It’s time once again to begin the VML policy process.
Each year we ask our full-member local governments to nominate their governing
body members and appointed staff who are interested in participating in VML policy
committee.
The policy committees will meet once this year in late July; the meetings will be held
virtually via Zoom. Committee meeting dates and times will be announced soon.
We are attaching the 2020 committee lists so you can see who from your local
government served on the committees last year. Your representatives can stay on the
same committees as in the past or they can move to a different committee. If no one
served, you can make some appointments this year! Just remember that an individual
can only serve on one committee per year.
Please use the nominations form to fill in your committee nominees for this year and
email the form to Joni Terry at VML, jterry@vml.org by May 14. Changes due to
spring elections can be made until July 5.
An explanation of the areas covered by the policy committees and an explanation of
the policy process is attached.
Please email Janet Areson (jareson@vml.org) if you have any questions.
cc: Legislative Liaisons
1
VML’s Legislative and Policy Committee Process
Each year the Virginia Municipal League develops two types of documents -- a legislative program
and a compilation of policy statements -- through a process that involves the Legislative Committee
and six separate policy committees. The Legislative Committee is responsible for developing the
legislative program, but it may also rely on input from the policy committees to do so. The policy
committees develop broad policy statements, in addition to submitting specific legislative
recommendations for consideration by the Legislative Committee.
Legislative Committee
What is the role of the Legislative Committee?
The Legislative Committee is responsible for considering and developing positions on existing or
proposed state and federal legislation or regulations, and urging the enactment or amendment of, or
opposition to, such legislation or regulations.
How is the Legislative Committee appointed?
VML’s Constitution spells out the composition of the Legislative Committee. The committee
consists of 24 individuals holding local elective or appointed positions, all appointed by VML’s
Executive Committee. Of the 24 members, 12 must be representatives of cities and urban counties
with populations in excess of 35,000, six must be representatives of cities and urban counties with
populations of 35,000 or less, and six must represent towns.
What is included in VML’s Legislative Program?
The legislative program adopted by the Legislative Committee reflects specific legislative objectives
that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of
VML’s membership at the annual conference.
What is the relationship between the legislative committee and VML’s policy committees?
The Legislative Committee meets prior to the policy committees to identify issues that it would like
the committees to consider for potential inclusion in the league’s legislative program. It meets again
after the policy committees have met to consider their recommendations.
Policy Committees
What is the role of the policy committees?
Policy committees receive briefings on select statewide issues, consider possible changes to the
policy statement, and develop legislative recommendations for the Legislative Committee to
consider.
How are policy committees appointed?
Policy committee membership consists of elected and appointed officials of full-member local
governments. Nomination information is sent in the spring to each locality, and each local
government determines which of its officials will be nominated for each of the six policy
committees. Each local government may nominate up to two people per policy committee, at least
one of whom must be an elected official.
2
What are the benefits of serving on a policy committee?
VML policy committees offer members an opportunity to learn about current and emerging
statewide issues that affect local governments, to develop through policy statements the broad
philosophical framework that guides the league, and to network with local officials with similar
policy interests.
How many policy committees are there?
There are six policy committees: community and economic development, environmental quality,
finance, general laws, human development and education, and transportation.
What issues does each policy committee cover?
• Community & Economic Development: Authority, administration, and funding of local
governments to manage a full range of community and economic development issues, including
business development and retention, international competitiveness, infrastructure development
and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce
development and historic preservation.
• Environmental Quality: Natural resources and the authority of local governments to manage
the environment, including water resources and quality, solid and hazardous waste management,
air quality and the Chesapeake Bay.
• Finance: Powers, organization and administration of local government financing, including
taxing authority, debt financing, state aid to local governments and federal policies affecting local
finance issues.
• General Laws: Powers, duties, responsibilities, organization and administration of local
governments, including state-local and inter-local relations, conflicts-of-interest, freedom-of-
information, information management and personnel, telecommunications, utilities and law
enforcement, jails and courts issues.
• Human Development and Education: Management and funding of social services, prek-12
education, health, behavioral health, juvenile justice, recreation, rehabilitation and aging.
• Transportation: Development, maintenance, and funding of a comprehensive land, sea and air
transportation system for the Commonwealth, and federal, state and local roles in the provision
and regulation of transportation.
What is a policy statement?
Each policy committee develops a policy statement that covers issues in its respective area. The
policy statement expresses the agreement of VML’s membership on matters of interest to local
governments. The statement generally addresses broad, long-term, philosophical positions. The
VML membership approves the policy statements at its annual meeting.
How do policy statements differ from VML’s legislative program?
Policy statements are general in nature. They reflect local governments’ positions on a range of
issues. The Legislative Program is more specific and immediate. It is limited to legislative positions
that VML expects to lobby on during the upcoming legislative session.
VML 2021 Policy Committee Nominations
Please return this form by May 14 to Joni Terry at VML, email: jterry@vml.org
Community & Economic Development
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Environmental Quality
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Finance
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
General Laws
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Human Development & Education
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Transportation
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Signed: _______________________________________Locality:____________________________________
(Mayor/Chair, or Manager/Administrator)
Keith Liles, Council Member
Richard W. Peters, Jr., Town Manager
Laurie Mullins, Council Member
Anita McMillan, Planning & Zoning Director
Bradley E. Grose, Mayor
Anne Cantrell, Treasurer/Finance Director
Fabricio Drumond, Police Chief
Sabrina McCarty, Vice Mayor
Donna Collins, Human Resources Director/Risk Manager
Michael W. Stovall, Council Member
William Herndon, Public Works Director
Town of Vinton
Cody Sexton, Assistant Town Manager
Meeting Date
April 20, 2021
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee met on April 12, 2021 and the following items were discussed at the
meeting:
• Taser Purchase Budget Resolution
• Valley Metro Budget Resolution
• Penalty & Interest and Meals Tax Code Amendments
• February 2021 Financial Statements
• FY22 Manager’s Proposed Budget
Attachments
PowerPoint presentation
February 2021 Financial Report Summary
Recommendations
Motion to approve February 2021 Financial Report
Town Council
Agenda Summary
Report from Finance Committee
Town Council Meeting 4/20/2021
Items of Discussion
•Taser Purchase Budget Resolution
•Valley Metro Budget Resolution
•Penalty & Interest and Meals Tax Code Amendments
•February 2021 Financial Statements
•FY22 Manager’s Proposed Budget
2 Finance Department/Treasurer’s Office
Financial Report for February 2021
General Fund
•Revenues at 115% of Budget Expectations
•Expenditures at 91% of Budget Expectations
Grant Fund
•Revenues at 39% of Budget Expectations
•Expenditures at 39% of Budget Expectations
3 Finance Department/Treasurer’s Office
Financial Report for February 2021
Utility Fund
•Revenues at 113% of Budget Expectations
•Expenditures at 101% of Budget Expectations
Capital Fund
•Revenues at 46% of Budget Expectations
•Expenditures at 59% of Budget Expectations
Stormwater Fund
•Revenues at 100% of Budget Expectations
•Expenditures at 78% of Budget Expectations
4 Finance Department/Treasurer’s Office
Financial Report for February 2021
5 Finance Department/Treasurer’s Office
Account Balance
General Fund Cash $2,374,170.83
Grant Fund Cash (134,065.05)
Utility Fund Cash 1,469,047.83
Capital Fund Cash 325,338.60
Stormwater Fund Cash 117,239.94
Total Cash $4,151,732.15
Restricted Funds $524,007.21
Police Evidence Fund $28,495.13
Account Balance
General Fund Investments $2,313,810.93
Utility Fund Investments 981,186.13
Total Investments $3,294,997.06
Total Cash & Investments $7,446,729.21
Other Items
•Taser Purchase Budget Resolution
•Move to Council Consent Agenda
•Valley Metro Budget Resolution
•Move to Council Consent Agenda
•Penalty & Interest and Meals Tax Code Amendments
•Move to Council Action Item
•FY22 Manager’s Proposed Budget
•May 4th 2021 –Council Work Session
•May 18th 2021 –Council Public Hearing
•June 1st 2021 or June 15th 2021–Council Budget Adoption
6 Finance Department/Treasurer’s Office
Action Item
•Motion to approve February 2021 Financial Report
7 Finance Department/Treasurer’s Office
Financial Report Summary
February 28, 2021
Adopted Revised YTD MTD YTD Remaining %
Budget Budget Posted Posted Balance YTD
Revenues 7,168,550 3,810,239 759,468 4,400,134 589,895 115%
Expenditures 7,168,550 4,832,407 763,249 4,381,480 (450,927) 91%
Revenues over/(under) Expenditures (1,022,168) (3,781) 18,654
Revenues 4,000 4,396,275 78,751 1,730,861 (2,665,414) 39%
Expenditures 4,000 4,396,275 17,334 1,705,620 (2,690,655) 39%
Revenues over/(under) Expenditures - 61,417 25,241
Revenues 3,826,500 2,475,878 551,584 2,808,001 332,123 113%
Expenditures 3,826,500 2,514,762 232,013 2,529,842 15,080 101%
Revenues over/(under) Expenditures (38,884) 319,571 278,159
Revenues 175,000 608,374 178,501 280,585 (327,789) 46%
Expenditures 175,000 608,409 44,929 361,255 (247,154) 59%
Revenues over/(under) Expenditures (35) 133,572 (80,670)
Revenues 499,477 332,851 41,623 332,985 134 100%
Expenditures 499,477 332,726 26,672 260,591 (72,135) 78%
Revenues over/(under) Expenditures 125 14,951 72,394
Revenues 11,673,527 11,623,617 1,609,927 9,552,566 (2,071,051) 82%
Expenditures 11,673,527 12,684,579 1,084,197 9,238,788 (3,445,791) 73%
Revenues over/(under) Expenditures (1,060,962) 525,730 313,778