HomeMy WebLinkAbout4/19/2022 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 19, 2022
AGENDA
Consideration of:
A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
1. Consider approval of minutes of the Regular Meeting of April 5, 2022
2. Consider adoption of a Resolution transferring and appropriating funds in the
amount of $387,579.00 within the Grant Fund for approved American Rescue
Plan Act (ARPA) expenses for the Capital Projects Manager and associated
operating expenses for a three-year period
G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Police Department 2021 Awards – Chief Drumond
2. Introduction of Capital Projects Manager – Town Manager
3. Proclamations:
a. National Public Safety Telecommunications Week (April 10-16) – Bill
Hunter, Roanoke County Director of Communications and
Information Technology
b. Arbor Day (April 29) – Anita McMillan
c. National Drinking Water Week (May 1-7) - Mayor
Sabrina M. McCarty, Vice Mayor
Keith N. Liles, Council Member
Laurie J. Mullins, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.\
I. TOWN ATTORNEY
J. TOWN MANAGER
1. BRIEFINGS
2. ITEMS REQUIRING ACTION
a. Consider adoption of a Resolution approving the 2022-2023 operating
budget for the Roanoke Valley Regional Cable Television Committee –
Scott Ramsburg, Director of RVTV
b. Consider adoption of a Resolution approving the 2022-2023 operating
budget of the Roanoke Valley Resource Authority – Dan Miles, Chief
Financial Officer-RVRA
c. Consider adoption of a Resolution authorizing the renewal of the Town of
Vinton Employees’ group health insurance coverage with The Local
Choice Program for the contract year July 1, 2022 through June 30, 2023
– Donna Collins
d. Consider adoption of a Resolution appropriating funds from the Grant
Fund Revenue Account to the Grant Fund Expenditure Account in the
amount of $53,800.00 for the Virginia Individual Development Account
(VIDA) Program – Town Manager
3. PROJECT UPDATES/COMMENTS
K. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES
1. Planning Commission – Town Clerk
2. VML Policy Committees – Town Clerk
L. REPORTS FROM COMMITTEES
1. Finance Committee – Cody Sexton
2. Public Works Committee – Cody Sexton
M. COUNCIL
N. MAYOR
O. ADJOURNMENT
Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with
disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at
least 48 hours prior to the meeting date so that proper arrangements may be made.
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NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
May 3, 2022 – 6:00 p.m. – Regular Council Meeting – Council Chambers
May 9, 2022 – 3:00 p.m. – Finance Committee Meeting – TOV Conference Room
Meeting Date
April 19, 2022
Department
Town Clerk
Issue
Consider approval of minutes of the Regular Meeting of April 5, 2022
Summary
None
Attachments
April 5, 2022 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M.
ON TUESDAY, APRIL 5, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Sabrina McCarty, Vice Mayor
Laurie J. Mullins
Michael W. Stovall
MEMBERS ABSENT: Keith N. Liles
STAFF PRESENT: Pete Peters, Town Manager
Cody Sexton, Assistant Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Mike Lockaby, Town Attorney
Fabricio Drumond, Police Chief
Tim Lawless, Deputy Police Chief
Mike Caldwell, Police Sergeant
The Mayor called the meeting to order at 6:00
p.m. The Town Clerk called the roll with Council
Member Mullins, Council Member Stovall, Vice
Mayor McCarty and Mayor Grose present.
Council Member Liles was absent.
Roll call
After a Moment of Silence, Council Member
Stovall led the Pledge of Allegiance to the U.S.
Flag.
announcements, Vice Mayor McCarty announced
the following: April 8 - 8:00 p.m. –
Band; April 9 - 8:00 p.m. – Jordan Harman; April
15 - 8:00 p.m. – The Frequency; April 16 – 8:00
p.m. – Star City Pianos – all at Rosie’s; Saturdays
– 7:30 p.m. – open ice skating – Lancer Lot;
Wednesdays – 6:30 p.m. -
Thursdays – 6:30 p.m. - Trivia; April 8 - 6:30-9:30
p.m. – music by TJ Ellis; April 15 – 6:30-9:30 p.m.
– music by Adam Markham – all at Twin Creeks
Brewery and April 9 – 5:00-9:00 p.m. – HeRow
Expo Car Show – Downtown Vinton; April 28-May
1 -Dogwood Festival - Carnival at Billy Byrd field,
arts and craft show, crowning of the Queen at 12
noon - Municipal Building and the parade at 2:30
p.m. and April 28 – 12-2:00 p.m. – Pizza with the
Police – New York Pizza. Se
announced the DEA
April 30 from 10:00 a.m.-2:00 p.m. at the Vinton
Kroger.
Vice Mayor McCarty made a motion to approve
the Consent Agenda as presented; the motion was Meeting of
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seconded by Council Member Mullins and carried
by the following vote, with all members voting:
Vote 4-0; Yeas (4) – Mullins, Stovall, McCarty,
Grose; Nays (0) – None; Absent (1) - Liles.
Resolution No. 2482 appropriating funds in
the amount of $1,307.20 received for scrap
metal to the Public Works budget; adopted
Resolution No. 2483 appropriating funds in
the amount of $1,128,016 from the Capital
Outlay Fund to the General Fund Expense
accounts for approved A
Plan Act (ARPA) Funds projects
Resolution No. 2484 appropriating funds in
the amount of $54,755.00 from General
Fund Revenues to the
Expense accounts for personnel
adjustments to match the current job market
Under awards, introductions, presentations
and proclamations, Council Member Mullins read
Prevention Month. Kathryn Sowers
pinwheel garden that was planted in front of the
Municipal Building prior to the meeting
assistance of the Police Department. Following
additional comments by Ms. Sowers about the
GFWC, statistics relating to child abuse and World
Autism Awareness Day, the Mayor presented Ms.
Sowers with the Proclamation.
The next item on the agenda was the public
opening of franchise bids for a competitive cable
cable service within the territorial limits of the Town
of Vinton. The Mayor asked th
open and read any bids that have been received
for a Competitive Cable Franchise
Clerk commented that only one bid was received
from Shentel Cable
Fiber) fo
the sum of $500.00. The Mayor next asked if there
were any other persons desiring to submit a bid at
this time. There being no further bids, the bidding
was closed.
The Mayor next commented that l
meeting Council will hold a Public Hearing on the
proposed Ordinance to sell and grant one or more
system to provide cable service within the territorial
limits of the Town of Vinton, Virginia.
Bidding Closed
The next item on the agenda was the
consideration of public comments regarding
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2022. The Mayor opened the Public Hearing at
6:22 p.m.
Cody Sexton first commented that the real estate
assessment that occurred this past year showed
an 8.55% increase for the Town. After removal of
new construction, the increase becomes 8.03%.
Pursuant to State Code, the required
Public Hearing was advertised on March 3, 2022,
which was 30 days prior to the Public Hearing. The
current real estate tax rate is $.07 per $100.00 of
assessed value and no
recommended for calendar year 2022.
Mr. Sexton next commented that the current
personal property tax rate is $1.00 per $100.00 of
the assessed evaluation of all
50% or $.50 per $100.00 of the assessed valuation
of one motor vehicle owned and regularly used by
a disabled veteran, subject to certain qualifications
and no
calendar year 2022.
Hearing no
Public Hearing at 6:24 p.m.
Council Member Stovall
adopt the Ordinance setting the real estate tax rate
for calendar year 2022 as presented; the motion
was seconded by Council Member Mullins and
carried by the following roll call vote,
members voting: Vote 4-0; Yeas (4) – Mullins,
Stovall, McCarty, Grose; Nays (0) – None; Absent
(1) - Liles.
Vice Mayor McCarty made a motion to adopt
the Ordinance setting the personal property and
2022 as presented; the motion was seconded by
Vote 4-0; Yeas (4) –
Grose; Nays (0) – None; Absent (1) - Liles.
Opened Public Hearing
Public Hearing closed
Adopted Ordinance No. 1042 setting the real
estate tax rate for calendar year 2022
personal property and machinery and tools
tax rates for calendar year 2022
The next item on the agenda was the
consideration of public comments concerning the
proposed issuance of bonds by the Town of Vinton
in the estimated maximum amount of the bond is
$710,808 to pay
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plant and costs of issuing the bonds. The Mayor
opened the Public Hearing at 6:25 p.m.
Cody Sexton first commented that Council was
briefed on this matter at their
improvements at the Wastewater Treatment Plant
owned by the Western Virginia Water Authority
and it is contemplated that this loan would transfer
to the Wate
Town’s utility system on July 1, 2022.
Public Hearing at 6:26 p.m.
Council Member Mullins
adopt the Resolution as presented; the motion was
seconded by Vice Mayor McCarty and carried by
with all members voting: Vote 4-0; Yeas (4) –
Mullins, Stovall, McCarty, Grose; Nays (0) – None;
Absent (1) - Liles.
Public Hearing Closed
Adopted Resolution No. 2485 approving
issuance of bonds by the Town of Vinton in
the estimated maximum amount of the bond
is $710,808 to pay the Town’s share of costs
Virginia Water Authority’s regional
issuing the bonds
The next item on the agenda was the
c
approving an Ordinance proposing to sell and
grant one or more competitive cable franchises to
Virginia. The Mayor opened the Public Hearing at
6:27 p.m.
The Town Attorney first commented that there is
one incumbent cable operator (Cox) in the Town
limits that has substantially built out their system
Other cable providers are allowed to petition Town
Council for access to the rights-of-way in order to
compete with them, which helps to
there is some competition in terms of prices and
service. Shentel (dba Glo Fiber)
Town and asked us to advertise for bids, which is
They submitted a bid that was just opened and the
This franchise is substantially similar to the existing
federal law.
The Mayor commented that although the action to
be taken tonight may appear to
rather q
Public Hearing Opened
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Hearing no further comments, the Mayor closed
the Public Hearing at 6:30 p.m.
Council Member Stovall
adopt the Ordinance as presented; the motion was
seconded by Vice Mayor McCarty and carried by
Vote 4-0; Yeas (4) –
Grose; Nays (0) – None; Absent (1) - Liles.
Public Hearing Closed
Adopted Ordinance No. 1044 selling and
granting a competitive cable franchise to
Shentel Cable Television, LLC, dba Glo Fiber
to operate a cable system to provide cable
service within the territorial limits of the Town
of Vinton, Virginia
The next item on the agenda was to consider
adoption of a
percentage for Personal Property Tax Relief
(PPTRA) in the Town of Vinton for the 2022 tax
year. Cody Sexton commented that the PPTRA
vehicles. In 2004 and 2005, the General Assembly
receives and the
$2
Roanoke County Finance Office,
done to determine
citizens. This year the rate is 48.42%, which is in
line with what we see in a number of other localities
and is one percent different from Roanoke County
as a whole.
Council Member Mullins
adopt the Resolution as presented; the motion was
seconded by Vice Mayor McCarty and carried by
Vote 4-0; Yeas (4) –
Grose; Nays (0) – None; Absent (1) - Liles.
grocery tax being currently debated in Richmond
and what effect that could have on localities.
Mr. Sexton further commented that the 48.42% is
calculate the discount applied to vehicles valued at
$20,000 and lower.
Adopted Resolution No. 2486
allocation percentage for Personal Property
Tax Relief in the Town of Vinton for the 2022
tax year
The next item on the agenda was to consider
adoption of a Resolution appropriating funds in the
amount of $
Signature Public Funding Corp. for the 2019 Ravo
5-iSeries Compact Sweeper.
commented that the Master Equipment Lease can
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recommends paying off this debt in April so the full
benefit of the debt payments will be realized on
July 1, 2022 at the beginning of FY2023. It also
helps to make the budgeting a little cleaner than
waiting for until October. This pre-payment will be
approximately $38,000 in the budget as on-going
operational savings.
Council has been provided a revised Resolution
reflecting some changes to the debts and credits,
but not to the amount. There were comments on
the cost of a street sweeper and how it helps on
our stormwater management best practices.
Council Member Stovall
adopt the Resolution as revised; the motion was
seconded by Council Member Mullins and carried
voting: Vote 4-0; Yeas (4) –
McCarty, Grose; Nays (0) – None; Absent (1) -
Liles.
Adopted Resolution No.
appropriating funds in the
Signature Public Funding Corp. for the 2019
Ravo 5-iSeries Compact Sweeper
The next item on the agenda was to consider
Manager to execute Amendments to Memoranda
of Understanding with the Town of Vinton for the
Gish Mill redevelopment projects
Manager commented that Council was briefed on
County has already taken formal action.
The three MOUs were created
developers, the Town and Roanoke
assist these three projects with
challenges based o
Reimbursements are b
property values for
formulas were originally created, we were unable
to determine the timing of the re-assessments after
the construction is completed.
Sometimes the re-
the building permits are fully closed.
instance of this was the Vinyard Station project. In
January we realized this was the first year that they
could request reimbursement. When we did the
calculations, the re-
the new building valuation.
We contacted
they amend all three MOUs to delay each of the
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Agreements are not changed, it is just the
mechanism for which we claim the property
assessment increases and return that back
through the Roanoke County Economic
Development Authority to the developer.
Council Member Stovall asked about the
estimated
Attorney responded we are looking at late summer
to break ground.
Vice Mayor McCarty made a motion to adopt
the Resolution as
seconded by Council Member Mullins and carried
voting: Vote 4-0; Yeas (4) –
McCarty, Grose; Nays (0) – None; Absent (1) -
Liles.
Adopted Resolution No. 2488 authorizing the
Town Manager to execute Amendments to
Memoranda of Understanding with the Town
of Vinton for the Vinton/East County Hotel,
redevelopment projects
The Town Manager gave Council an update on
the utility system transfer with the Western Virginia
Water Authority
reviewing the Transfer Agreement and
public communications will go out in the near
future targeting dates in May to start opening some
v
Vinton system. All of the larger water users in the
Town have been contacted so they are aware of
the transition. There will be a phase where Water
Authority employees will start responding to some
of our water calls for breaks to shadow our staff.
Also, we are starting to plan some activities for the
June. All of the billing has been worked out and
we will be communicating that to our customers
with an insert in their last two bills from the Town.
Sexton
Committee met on March 15, 2022. The
Committee reviewed the items that were already
approved under the Consent Agenda.
With regard to the January 2022 Financial Report
Summary, the Revenues and Expenditures are
still in a very good position. In looking at our two
Fund, revenues are coming in higher than where
we would expect them to be year-to-
expenditures are running lower. All of our major
sources of revenue are also running fairly strong at
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next on April 11th and will review the February
financial reports. With seven months of history,
we should be
projections of where we will end up at year end and
determine if we need to do any mid-year
appropriations to start targeting those projections.
Mr. Sexton next commented that the cash position
is materially unchanged from December with
$10.1 million cash on hand, $4.6 million restricted
and $3.3 million in investments. We would expect
those numbers to be roughly unchanged until we
start receiving the two largest collections of
personal property in May and real estate in June.
Vice Mayor McCarty made a motion to approve
the January 31, 2022
presented; the motion was seconded by Council
Member Mullins and carried by the following vote,
with all members voting: Vote 5-0; Yeas (5) –
Liles, Mullins, Stovall, McCarty, Grose; Nays (0) –
None.
Report
The Mayor commented on the success of the
Senior Expo on March 22nd and the Route 24
Bike/Ped Plan Community meeting held on March
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success of the Coffee with a Cop held on March
31st at Bojangles.
Council Members commented on the YouTube
video of the State of the Town
Bread, one of our local Vinton restaurants.
Vice Mayor McCarty made a motion to adjourn
the meeting; the motion was seconded by Council
Member Mullins and carried by the following vote,
with all members voting: Vote 4-0; Yeas (4) –
Mullins, Stovall, McCarty, Grose; Nays (0) – None;
Absent (1) - Liles. The meeting was adjourned at
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 19, 2022
Department
Administration
Issue
Consider adoption of a Resolution transferring and appropriating funds in the amount of
$387,579.00 within the Grant Fund for approved American Rescue Plan Act (ARPA) expenses for
the Capital Projects Manager and associated operating expenses for a three-year period.
Summary
On August 17, 2021, Town Council approved the creation of a Capital Projects Manager position.
The Capital Projects Manager position has been filled and budget funding needs to be allocated
from the capital outlay line item to specific line items for the position. ARPA funds are eligible to
cover the expenses of this position, so transfers and appropriations will be made within the Grant
Fund to cover expenses related to the Capital Projects Manager.
Attachment
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, APRIL 19, 2022, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA 24179.
WHEREAS, on August 17, 2021, Town Council approved the creation of a Capital Projects
Manager position;
WHEREAS, said Capital Projects Manager position has been filled and budget funding needs to
be allocated from the capital outlay line item to specific line items for the position
and any associated operating expenses; and
WHEREAS, ARPA funds are eligible to cover the expenses of this position, so transfers and
appropriations will be made within the Grant Fund to cover expenses related to the
Capital Projects Manager.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the transfers as shown on the attached.
This Resolution adopted on motion made by ____________________, seconded by
_______________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
ARPA PROJECTS - COUNCIL ACTION ITEM 4/19/2022
MOVE FUNDS TO:
GL Account Description Amount Summary
250.1150.101 Salaries & Wages 260,459.00
250.1150.201 SS & Medicare 25,000.00
250.1150.202 VRS Retirement 32,147.00
250.1150.203 VRS Group Life Insurance 3,458.00
250.1150.207 Disability Ins - Hybrid Emp 1,215.00
250.1150.211 Worker's Comp. Insurance 2,400.00
250.1150.521 Telephone 3,900.00
CAPITAL PROJECTS MANAGER PERSONNEL EXPENSES 328,579.00
TOTAL 328,579.00
MOVE FUNDS FROM:
GL Account Description Amount
250.1150.799 Capital Outlay 328,579.00
TOTAL 328,579.00
Meeting Date
April 19, 2022
Department
Police
Issue
Police Department 2021 Awards
Summary
Chief Drumond will announce the following 2021 Awards for the Police Department:
Distinguished Service - Traffic Safety
Distinguished Service – DUI Award
Distinguished Service – Drug Safety
Life Saving Award
Life Saving Award
Leadership Award
Officer of the Year
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 19, 2022
Department
Administration
Issue
Introduction of Capital Projects Manager
Summary
The Town Manager will introduce the Capital Projects Manager, Jamie Hurt.
Attachments
None
Recommendations
No Action Required
Town Council
Agenda Summary
Meeting Date
April 19, 2022
Department
Administration
Issue
Proclamation for National Public Safety Telecommunicators Week
Summary
The week of April 10 through April 16 has been declared "National Public Safety
Telecommunicators Week" by the Senate and House of Representatives of the United States of
America. The Town of Vinton would like to recognize the Communications Officers of the
Roanoke County Emergency Communications Center, who serve the Town of Vinton and
Roanoke County faithfully and professionally with a proclamation for their service.
Bill Hunter, Roanoke County Director of Communications and Information Technology will be
present at the meeting.
Attachments
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the week of April 10 through 16, 2022, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and
WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and
WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and
WHEREAS, men and women are engaged in the operation of emergency response systems for the Town of Vinton; and
WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and
WHEREAS, our Communications Officers daily serve the public in countless ways without recognition by the beneficiaries of their services.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim APRIL 10-16, 2022 as NATIONAL PUBLIC
SAFETY TELECOMMUNICATORS WEEK in the Town of Vinton, and call upon the citizens of the Town of Vinton to observe this week with appropriate ceremonies and activities.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 19th of April, 2022.
Bradley E. Grose, Mayor
Meeting Date
April 19, 2022
Department
Planning and Zoning
Issue
Proclamation – Annual Arbor Day Event, April 29, 2022
Summary
The Town of Vinton has been designated as a Tree City USA for the past 21 years. In order to
retain the Tree City USA designation, the Town is required to hold an Arbor Day Celebration,
along with tree plantings and tree education outreach each year.
Staff has been responsible for securing Virginia Department of Forestry grant funding each year,
including this year, the 22nd year, by partnering with Roanoke Valley Urban Forestry Council and
Roanoke Valley-Alleghany Regional Commission (RVARC) in submitting the grant request, with
the Town providing the required matching funds. These funds have enabled the Town to plant
trees on public properties, including the elementary schools in Vinton, Wolf Creek Greenway,
M.A. Banks Park, on the grounds of Vinton Public Works, Vinton War Memorial, Vinton
Municipal Building, Craig Avenue Recreation Center, and Glade Creek Greenway. This year the
trees will be planted in the medians along the Town’s right-of-ways on Hardy Road, Bypass Road,
and Washington Avenue.
The 2022 Arbor Day Celebration will be celebrated at the Vinton Library, in conjunction with the
Library’s Children’s Program. The event will be held on Friday, April 29 2022, beginning at 10:00
a.m.
Attachments
Invitation
Program
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
You are Cordially Invited to
Attend the Town of Vinton's
Arbor Day Celebration on
Friday, April 29, 2022, at 10 am,
at Roanoke County-
Vinton Branch Library,
300 S. Pollard Street, Vinton.
ARBOR DAY 2022 CELEBRATION
Roanoke County Vinton Branch Library
Friday, April 29, 2022
10:00 AM
— PROGRAM —
WELCOME AND INTRODUCTION OF GUESTS
Bradley E. Grose, Mayor, Town of Vinton
RECOGNITION OF CONTRIBUTORS AND VOLUNTEERS
Bradley E. Grose, Mayor, Town of Vinton
Virginia Department of Forestry, Roanoke Valley Alleghany
Regional Commission, Roanoke County-Vinton Branch Library,
Roanoke Valley Television-RVTV3, Vinton Public Works,
and Vinton Planning and Zoning
ARBOR DAY PROCLAMATION & MAYOR’S REMARKS
Bradley E. Grose, Mayor, Town of Vinton
ARBOR DAY PROGRAM
Jennifer Whitcomb, Roanoke County-Vinton Branch Library
Denny McCarthy, Senior Area Forester
With Special Guest, Smokey Bear,
Virginia Department of Forestry
PROCLAMATION
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and
WHEREAS, trees are a renewable source giving us paper, wood for our homes, fuel for our fires and countless other wood products; and
WHEREAS, trees in our town increase property values, enhance the economic vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim April 29, 2022 as ARBOR DAY in the Town of Vinton, and urge all citizens to plant trees to gladden the hearts and promote the well-being of this and future generations.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 19th of April, 2022.
_____________________________________
Bradley E. Grose, Mayor
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Meeting Date
April 19, 2022
Department
Public Works
Issue
Proclamation - National Drinking Water Week (May 1-7)
Summary
For several decades the American Water Works Association (AWWA) and its members has advocated the
recognition and celebration of Drinking Water Week in all cities, counties, and towns across the U.S to
recognize the vial role water plays in daily lives.
The value of water should not be underestimated.
• Water delivers Public Health Protection. The first obligation of any waterworks is to provide
safe water. In the United States, we can drink from any public tap with a high assurance of
safety. An estimated 3.4 million people around the world die every year from waterborne
diseases such as cholera and dysentery.
• Water delivers Support for the Economy. Businesses or housing developments do not succeed
without a safe and sustainable water supply. Tap water is critical to businesses’ day-to-day
operations and is often a primary ingredient in the products they create. The incredible value of
water is magnified during times of drought and when populations expand into arid climates.
• Water delivers Fire Protection. A well-maintained water system is critical in protecting our
community from the ever present threat of fire. A system that provides reliable water at adequate
pressure can be the difference between a small fire and an urban inferno. The ability to suppress
fires also influences new home construction, business location decisions, and insurance rates.
• Water delivers Quality of Life. We too often take for granted that safe water is always accessible
to drink, to wash clothes, to water lawns, and for a myriad of other purposes. When water service
is interrupted, we are reminded of the extraordinary value of water.
We in Vinton are blessed with an abundant supply of safe water. We are also the beneficiaries of past
generations who made the sacrifices to drill the wells, erect the storage tanks, and build the distribution
system that delivers water to us today. We have an obligation to future generations of citizens to make
the necessary infrastructure investments to assure the long-term delivery of safe and reliable water.
Town Council
Agenda Summary
2
Attachments
Proclamation
Recommendations
Present Proclamation
PROCLAMATION
WHEREAS, water is one of our most valuable resources; and
WHEREAS, only tap water delivers public health protection, fire protection, support for our economy, and the quality of life we enjoy; and
WHEREAS, any measure of a successful society – low mortality rates, economic growth and diversity, productivity, and public safety – are in some way related to access to safe water; and
WHEREAS, we are all stewards of the water infrastructure upon which future generations depend; and
WHEREAS, each citizen of our community is called upon to help protect our source waters from pollution, to practice water conservation, and to get involved in local water issues.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim May 1, 2022 to May 7, 2022 as NATIONAL DRINKING WATER WEEK in the Town of Vinton.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 19th day of April, 2022.
____________________________________
Bradley E. Grose, Mayor
Meeting Date
April 19, 2022
Department
Administration
Issue
Consider adoption of a Resolution approving the 2022-2023 operating budget for the Roanoke
Valley Regional Cable Television Committee.
Summary
The annual operating budget of the Roanoke Valley Regional Cable Television must be
submitted for approval by each of the governing bodies after approval by the RVTV Committee.
Scott Ramsburg will be present at the meeting to make comments and answer any questions.
Attachments
Memo-RVTV Operating Budget-FY2022-2023
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
To: Roanoke Regional Cable Television Committee
From: Scott Ramsburg, Director
Date: 4/8/22
Re: FY 2022-2023 RVTV Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television (RVTV) is a civic media resource serving the City of Roanoke, Roanoke County, Town of
Vinton, and their respective school systems. Since 1993, RVTV has provided government and educational media services
for the three localities, and distributes video content via cablecast, live-stream, social media and on-demand.
RVTV is located at the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three
local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by
telecommunications operators such as Cox Communications and Shentel/GloFiber, as well as the EG fee paid by
customers to each locality. Primary functions of RVTV are as follows:
• Government Meetings
In 2021, RVTV facilitated the recording, directing and live streaming of (94) government meetings including:
(35) Roanoke City Council Meetings, (28) Roanoke County Board Meetings, (11) City Council Briefings, (3)
City Council Special Meetings, (2) City School Board Interview Meetings, (2) County Board Special Meetings,
(6) Roanoke County Planning Commission Meetings, and (7) special event social media event live streams
• Creative Media Production
RVTV produces original media content for the municipalities we serve. In 2021, RVTV carried out 338 unique
projects including 2,764 minutes (46 hours) of finished video (See APPENDIX for summary & value)
o Longform Video: Productions that are typically 11 to 30 minutes in length. This may include recurring
programs (quarterly/monthly) such as Inside Roanoke, Roanoke County Today, BizRoanoke, and
Roanoke County Business Partners. RVTV also produces standalone longform productions by request.
o Shortform Video: Productions that are typically 30 seconds to 10 minutes in length, suitable for use on
social media and general public communications efforts.
o Graphic & Print Design: Custom creation of digital graphics, and limited print production such as
postcards, flyers and brochures.
o File Photo/Video & Event Services: Documentation of municipal events, as well as the capture of file
video and photography for future use.
• Distribution - Live Stream 24/7 Video Feed
o Cox Cable - Channel 3
o Comcast Cable – Channel 3
o Shentel/GloFiber Cable – Channel 7 (coming in Spring 2022)
o RVTV Website www.RVTV.org
o RVTV Youtube Live Stream www.youtube.com/RoanokeValleyTV
o RVTV Roku https://channelstore.roku.com/details/a4fcd27fc81fab1ab226dd5dc9295072/ (new)
• Distribution – On Demand via Social Media
o RVTV YouTube www.youtube.com/RoanokeValleyTV
o RVTV Facebook www.facebook.com/RoanokeValleyTelevision
o RVTV Instagram www.instagram.com/roanokevalleytelevision/
o RVTV Twitter www.twitter.com/RoanokeValleyTV
FISCAL IMPACT:
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required
cable television providers to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia in place of paying
franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act,
the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox and
Shentel/GloFiber, to the localities. Additionally, each locality passes an EG fee of $0.20 per subscriber to be used in
support of PEG programming.
The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia
Communications Sales and Use Tax Revenue and EG fees communications providers. The RVTV budget amount paid by
each locality is based on US Census Population Data for each partner government.
Locality US Census Population Percentage
City of Roanoke 100,011 51%
Roanoke County (excl. Vinton) 88,870 45%
Town of Vinton 8,059 4%
FY 2022-2023 Operating Revenues
Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV team members are included in the
County’s payroll and benefits system. Salary increases are determined by the amount approved by the Roanoke County
Board of Supervisors, who have approved a 5% salary increase for staff in fiscal year 2022-2023. This increase in
personnel cost was partially offset by a reduction in operating expenditures, resulting in an overall budget increase of
2.03% over last fiscal year. This finalized budget has been approved and recommended by the Roanoke Valley Regional
Cable Television Committee as of April 7, 2022.
Locality 20-21 Budget (COVID) 21-22 Budget 22-23 Budget
City $223,501 $240,109 $243,746
County $205,621 $211,861 $215,070
Vinton $17,880 $18,832 $19,117
From Surplus $21,425 $0 $0 __________________
TOTAL $481,538.00 $468,427.00 $477,934
FY 2021-2022 Operating Expenditures – Full Budget by GL
RVTV Personnel Costs 5% COLA, New VRS, Health and Dental Rates
101010 Regular $270,194
202100 FICA-Employer Contribution $20,670
202200 Retirement - VRS $43,149
202300 Group Health Insurance $44,927
202310 Group Dental Insurance $2,069
202400 Life Insurance - VRS $3,620
202500 Long Term Disability Insurance $790
202750 VRS Retiree Health Credit $811
202840 Deferred Comp Match $1,950
Combined Personnel Costs, FICA, etc. $388,180.00
202810 Cash-In FLP Option (Estimate)
300013 Professional Services (Closed Captioning)
320001 Contracted Repairs $1,000.00
330005 Maintenance & Service - (Tele, Security, Website) $3,450.00
520030 Telephone (land lines) $1,000.00
520033 Internet Lines $5,376.00
520035 Cell Phones and Pager Services $1,488.00
530008 General Liability Insurance $2,650.00
540010 Lease and Rent $53,890.00
550001 Travel - Mileage $100.00
550040 Conferences, Training & Education $500.00
580001 Dues & Association Memberships $500.00
580003 Professional Certifications (drone licenses) $150.00
601010 General Office Supplies $600.00
601013 Supplies & Small Equipment $2,000.00
608080 Gas, Oil & Grease $1,000.00
609091 Garage Tires and Parts Allocation $200.00
611030 Uniforms $350.00
650009 Computer Software (Less than $5,000) $5,000.00
850040 Misc. Capital Costs $0.00
Combined Non-Personnel $89,754.00
RVTV TOTAL OPERATING BUDGET
ALL GLs Personnel + Non Personnel $477,934.00
Reduced Line Items (green):
Closed Captioning – Budgeting a large reduction due to the implementation of an automated system.
Increased Line Items (yellow):
Personnel – Reflects cost of living adjustments adopted by our fiscal agent.
Capital and Reserve Budgets – Projected as of June 1, 2022
The Capital Budget is appropriated by Regional Cable Television Committee vote as needed, following the 10-year
capital plan laid out by RVTV’s director. Cable Grants represent capital and equipment funds provided through past
franchise agreements. The Operating Reserve is a rollover account representing unused funds from the Operating Budget
from previous years. Committee policies recommend a target balance of the operating reserve of 20% of the operating
budget.
C817-9602 (Salem Cable TV Grant)…………………………$21,892
C817-9603 (Cox Cable Capital Equipment Grant)…………...$672,136
C817-9604 (Operating Reserve)……………………………..$90,000
APPENDIX
Summary of Completed Projects - Calendar Year 2021:
(Finished minutes of
video, excluding
event coverage and
print)
2,764 Minutes (46
hours)
Value:
Estimated at $800
per finished minute,
production value is
$2,211,200. That
doesn’t include the
added value of live
board/council
meeting directing.
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 19, 2022 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA 24179.
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant
to ordinance, have established the Roanoke Valley Regional Cable Television
Committee, in part to assist with the development of educational channels and
governmental access cable programming; and
WHEREAS, each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committee for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2022-2023 operating budget for Roanoke Valley Regional Cable Television Committee in the
amount of $477,934.00, of which Vinton’s allocation based on subscribers is four percent (4%), or
the amount of $19,117.00 of the total budget.
This Resolution was adopted on motion made by _________________________, seconded by
____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 19, 2022
Department
Administration
Issue
Consider adoption of a Resolution approving the 2022-2023 operating budget of the Roanoke
Valley Resource Authority.
Summary
Council was furnished a copy of the RVRA 2022-2023 operating budget prior to the meeting. In
accordance with the Members Use Agreement, the annual budget of the Authority must be
submitted for approval by each of the governing bodies after approval by the RVRA Board.
Dan Miles, Chief Executive Officer of the RVRA will attend the meeting to make comments and
answer any questions.
Attachments
RVRA Budget Summary
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 19, 2022 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town of Vinton, along with Roanoke County, the City of Roanoke and the
City of Salem are the governing bodies of the Roanoke Valley Resource
Authority (RVRA); and
WHEREAS, in accordance with the Amended and Restated RVRA Members and Facilities
Use Agreement dated July 1, 2016, the annual budget of the Authority must be
submitted for approval by each of the governing bodies after approval by the
RVRA Board; and
WHEREAS, on March 16, 2022, the RVRA Board approved the 2022-2023 annual budget in
the amount of $14,856,155.
NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby approve
the 2021-2022 operating budget in the amount of $14,856,155 to operate and maintain the
Roanoke Valley Resource Authority.
This Resolution shall be effective from and after the date of its adoption.
This Resolution adopted on motion made by ________________________, seconded by
____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
_____________________________
Bradley E. Grose, Mayor
ATTEST:
________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 19, 2022
Department
Human Resources
Issue
Consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees’
group health insurance coverage with The Local Choice Program for the contract year July 1, 2022
through June 30, 2023.
Summary
• The Town received an 8% renewal increase effective July 1, 2021.
• The Key Advantage 500 Plan and the Key Advantage 1000 will continue to be offered.
• All employee premiums will remain at the same level. The Town has absorbed the increase.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary