HomeMy WebLinkAbout4/18/2023 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 18, 2023
AGENDA
Consideration of:
A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. REVIEW OF CITIZEN GUIDELINES
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. COUNCIL MEMBERS ACTIVITIES
G. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
H. CONSENT AGENDA
1. Consider approval of the minutes of the Council Strategic Planning Retreat of March
24, 2023.
2. Consider approval of the minutes of the Regular Meeting of April 4, 2023
3. Consider adoption of a Resolution appropriating funds in the amount of $18,859.00
received for scrap metal to the Public Works budget.
4. Consider adoption of a Resolution appropriating funds in the amount of $3,469.99 for
the receipt of an insurance claim made on a Town Vehicle involved in an accident.
5. Consider adoption of a Resolution appropriating funds in the amount of $3,272.35 for
the receipt of an insurance claim made on a Town Vehicle involved in an accident.
Michael W. Stovall, Vice Mayor
Keith N. Liles, Council Member
Sabrina M. McCarty, Council Member
Laurie J. Mullins, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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I. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Recognition of Promotions in the Police Department – Chief Drumond
2. Police Department 2022 Awards – Chief Drumond
3. Proclamations – Arbor Day (April 28) – Fayula Gordon
J. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
K. BRIEFINGS
1. Police Department Annual and 3rd Quarter Report – Chief Drumond
L. ITEMS REQUIRING ACTION
1. Consider adoption of a Resolution approving the 2022-2023 operating budget for the
Roanoke Valley Regional Cable Television Committee –Scott Ramsburg, Director
of RVTV
2. Consider adoption of a Resolution authorizing the renewal of the Town of Vinton
Employees’ group health insurance coverage with The Local Choice Program for the
contract year July 1, 2023 through June 30, 2024. – Donna Collins
M. TOWN MANAGER’S PROJECT UPDATES/COMMENTS
N. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES
1. VML Policy Committees – Antonia Arias-Magallon
O. REPORTS FROM COMMITTEES
1. Finance Committee – Andrew Keen
a. Consider approval of Financial Statements for February 28, 2023.
2. Community Development Committee – Nathan McClung
a. Discussion on considering the reduction of the annual permit fee amount for
use of the Town right-of-way for permitted dockless bicycle and e-scooter
mobility sharing system operations.
P. COUNCIL
Q. MAYOR
R. ADJOURNMENT
S. WORK SESSION
1. Further discussion of the Town Manager’s Recommended Budget for FY2023-2024
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NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
May 2, 2023 – 6:00 p.m. – Regular Council Meeting – Council Chambers
May 8, 2023 – 3:00 p.m. – Finance Committee Meeting – TOV Conference Room
May 10, 2023 – 8:00 a.m. – Public Works Committee Meeting – PW Conference Room
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities
in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours
prior to the meeting date so that proper arrangements may be made.
Meeting Date
April 18, 2023
Department
Town Clerk
Issue
Consider approval of the minutes of the Council Strategic Planning Retreat of March 24, 2023
Summary
None
Attachments
Match 24, 2023 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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MINUTES OF RETREAT OF VINTON TOWN COUNCIL HELD AT 9:00 A.M. ON FRIDAY,
MARCH 24, 2023, IN THE ROANOKE HIGHER EDUCATION CENTER, 108 NORTH
JEFFERSON STREET, ROOM 409, ROANOKE, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Michael W. Stovall, Vice Mayor
Keith N. Liles
Sabrina McCarty
Laurie J. Mullins
STAFF PRESENT: Pete Peters, Town Manager/Town Clerk
Cody Sexton, Assistant Town Manager/Treasurer
Mandie Baker, Executive Assistant
Andrew Keen, Finance Director
Fabricio Drumond, Police Chief
Tim Lawless, Deputy Police Chief
Donna Collins, Human Resources Director/Risk Manager
William Herndon, Public Works Director
Marshall Stanley, Economic Development Specialist
Anita McMillan, Planning & Zoning Director
Nathan McClung, Assistant Planning & Zoning Director
Chasity Barbour, Community Programs & Facilities Director
Jamie Hurt, Capital Projects Manager
The Council Retreat began on Friday, March 24, 2023 at 9:06 a.m. The Town Manager opened
the meeting, welcomed everyone, and turned the meeting over to Charles Hartgrove.
The first item on the agenda was the VIG Background reviewed by Charles Hartgrove. Mr.
Hartgrove reviewed a presentation, which was a part of the agenda package and is on file in the
Town Clerk’s Office as a part of the permanent record.
The next item on the agenda was the results of the interviews of Town Council that were done
by Mr. Hartgrove. Mr. Hartgrove reviewed a presentation, which was a part of the agenda
package and is on file in the Town Clerk’s Office as a part of the permanent record.
Council and staff took a break at 9:50 a.m., and the Retreat reconvened at 10:03 a.m.
Following the break, Anna Benson reviewed the Place-Making Presentation, which was a part
of the agenda package and is on file in the Town Clerk’s Office as a part of the permanent
record.
Council and staff took a break at 11:20 a.m., and the Retreat reconvened at 11:35 a.m.
Following the break, Town Manager Peters reviewed the 2020-2025 Strategic Plan Benchmark,
which was part of the agenda package and is on file in the Town Clerk’s Office as a part of the
permanent record.
Council and staff took a lunch break at 11:50 a.m., and the Retreat reconvened at 12:34 p.m.
Following the break, Town Manager Peters welcomed everyone back and introduced the next
item on the agenda, the Department Highlights. Jamie Hurt began by discussing the plan for the
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Walnut Ave Parking Lot. This project should bring an additional 82 parking spaces for the
downtown area. The project is estimated to begin construction May 2023 and estimated to be
completed by September 2023. The budget for the project is $350,000. Mr. Hurt next discussed
the plan for a Multi-Generational Community Park with a project budget of $1,078,195. The pool
demolition and site preparation are estimated to begin summer 2023. Phase 1 of the
construction would start 2024, and Phase 2 of the construction would begin 2025. The park is
estimated to be completed in 2026. The next project discussed was the War Memorial Building
Controls Upgrade with a project budget of $31,580. This project would include a dehumidification
system to control moisture in the building. This could also include lighting for the parking lot as
well as the possibility of key fob access added to the building. The project is estimated to begin
February 2023 and should be completed by April 2023. Another facility related project is the
Hive Renovation with a budget of $300,000. Construction began in January 2023 and is
scheduled to be complete by June 2023. This building will house several town employees as
well as be the home to a large conference room. Jamie’s department will also implement a new
work order management system which will allow for easier work order requests and will increase
efficiencies throughout the town.
Mayor Gross asked if there was a plan for the playground at the War Memorial. Town Manager
Peters advised that the playground will be retired as it is becoming a safety hazard due to the
wear and tear of the structure.
Chasity Barbour thanked council for the upgrades and renovations to the War Memorial and
mentioned that they are now able to sell the venue easier to clients as it is now comfortable to
be in during the warmer months. Ms. Barbour mentioned that Humana has taken over
purchasing the supplies for the senior program and wanted to make sure everyone is aware that
we are still keeping our senior programs at the Charles Hill Community Center. Next, Ms.
Barbour discussed the 4th of July fireworks display and let everyone know that we will still keep
the fireworks on the 4th and will be up to a 22 minutes firework display by 2025. Over the last 8
months, Ms. Barbour has been working diligently on Downtown Vinton and working on building
relationships with all of the businesses and the Chamber of Commerce. All Things Vinton has
taken off and businesses are requesting Chasity Barbour and Angie Chewning come do a
segment at their business.
Councilmember Mullins mentioned the positive impact of social media posts from events at the
War Memorial.
Marshall Stanley followed to discuss Economic Development and Communications. The first
topic discussed was the Cleveland Mart Redevelopment Project; this is a $1.1 million private
investment. It will become a 7 multi-family residential unit ranging from 700-950 square feet and
an approximated 1,350 commercial space. Town Manager Peters noted there will be a
community meeting for the neighborhood to discuss what the project will entail and how it will
impact the neighbors. Mr. Stanley moved on to the fire property redevelopment facilitation. Staff
has been working with D.R. Music and adjacent property owners to facilitate demolition. There
are 7 affected properties total. Since joining the town, Mr. Stanley has familiarized himself with
business owners and stakeholders, engaged with community partners for business
development, and has been working with Roanoke County to support downtown Vinton as the
County’s urban core. For the future, Mr. Stanley wants to expand the Business Retention and
Expansion program to regularly visit target businesses, recruit businesses to Vinton, redevelop
target properties and buildings, and leverage external grant opportunities to bolster businesses.
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Councilmember Liles asked about the landfill site. Town Manager Peters mentioned that there
is some potential development that the County is looking into. Right now, there is nothing
concrete as far as the direction of what will happen with the landfill.
Mr. Stanley continued with the future of economic development by discussing the partnership
he wants to grow with the Chamber and regional organizations to develop a Young
Professionals presence in Vinton, restructure and market local incentive grants, explore
incentive districts, feature the town projects on the What’s Developing app, and increase visibility
for commercial property inventory.
For Communications, Mr. Stanley discussed his recent and future projects to include the
monthly newsletter All Things Vinton. We are currently at 225 subscribers and are projected to
keep growing. The Town is also now utilizing CodeRed and is at 200 personal subscribers and
20 business subscribers. Mr. Stanley mentioned the Town’s plan to enhance its social media
presence and to show the community projects. The goal is to be more transparent with citizens
on what their tax dollars are going towards. Another goal is to create an In Vinton website and
enhance the Town’s website.
Donna Collins continued the meeting by discussing how the Human Resources Department is
a part of the strategic goals of the Town. Ms. Collins first discussed recruitment for all
departments in the Town. With a new generation entering the workforce, there comes new
challenges in hiring. Ms. Collins discussed how we are adapting to the changes and challenges
in recruiting a younger workforce. Ms. Collins then discussed the importance of initial and
continued training of new and existing employees. Additionally, Ms. Collins noted how retention
is just as important as the hiring process. One of the ways to ensure retention is to provide a
culture that employees want to be a part of.
Following Human Resource, Anita McMillan began her discussion on public infrastructure and
amenities. The first project discussed was the Glade Creek Greenway Phase 2B, a $667,248
project. Construction is estimated to begin in June 2023 and should be completed by December
2023. The second project is the Walnut Avenue Phase I Connector, a $2,068,142 project
estimated to begin in June 2023. The Walnut Avenue Phase II Connector is projected to start in
April 2023 and be complete by August 2023. The project has a budget of $881,360. The Walnut
Avenue Phase III Connector will begin May 2026 with a $7,399,781 budget. The Gus Nicks
Boulevard Crosswalk Project will begin in April 2024 and should be complete by June of 2024
with a budget of $403,912. The Hardy Road Crosswalk Project is projected to begin in June
2024 and should be complete by August 2024. The budget for the project is $497,911. The
Woodland Place Stream Restoration Project has a budget of $570,000 and is estimated to begin
in April 2023 and end in December 2023. Mrs. McMillan continued her presentation by
discussing Arbor Day and Tree City USA.
Nathan McClung then discussed a new zoning ordinance that took effect in April 2022. The new
ordinance provided regulations that encouraged affordability and development. The ordinance
allows accessory dwelling units and for the removal of the cap on residential units in mixed used
development projects. Mr. McClung discussed the community impact market analysis where
Phase I included a market study, Phase II (the current phase) is site plan development to include
the River Park shopping center and adjacent parcels, and Phase III will include a feasibility
study. The Planning and Zoning Department has also been able to streamline their process by
moving to online and virtual requests.
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Chief Fabricio Drumond continued the meeting by discussing the strategic goals and plans for
the Police Department. Chief Drumond began by discussing items the Police Department has
purchased over the last couple of years to include RADAR Eagle 3 units, Body Worn and In-Car
cameras, AVL Mapping, an ammunition trailer, new vehicles though a lease with Enterprise,
patrol bikes, and renovations to the sally bay. The second goal mentioned by Chief Drumond
was to increase law enforcement’s footprint in mental health responses. The Department has
done so by a multijurisdictional approach with Blue Ridge Behavior Health. The Department is
also involved with Marcus Alert, a program to assist law enforcement with mental health
subjects. Chief Drumond continued his presentation by discussing the implementation of a
valley-wide violent crime and drug task force. The Police Department is also a part of Internet
Crimes Against Children, a program to investigate child pornography. Chief Drumond went on
to discuss the Department’s community outreach programs to include TRIAD, Drug Take Back
program, our Community Resource Officer supplementing school resource officers, and
community, business, civic, and religious partnerships.
Chief Drumond next discussed the Department’s accreditation as well as the restructure of the
Police Department staffing to include the hiring of a new Records Manager as well as creating
a new position for an existing employee, Police Services Manager. Additionally, the Department
created a second Lieutenant. Chief Drumond discussed several grants that have been awarded
to the Police Department and what items have been purchased with the awarded money. Chief
Drumond then discussed the future plans of the Police Department to include the potential of a
designated traffic unit, increase partnership with ICAC, PowerDMS, mental and physical health
of officers, future grants, and training of new officers.
William Herndon followed to discuss the Public Works Department. Over the last several
months, Mr. Herndon has been working on the signal light program. To date, we have spent
about $600,000 on signal lights; 6 of the 11 have been worked on. Through this program, we
have been able to cut the morning commute through town by 4 minutes. Mr. Herndon stated
that over the last 9 months since turning our water over to the Western Virginia W ater Authority,
the Department’s staff have been able to complete a lot of major projects such as the storm
water drain on Madison Avenue and the wall and sidewalk at the History Museum, as well as
provide a lot of training to employees.
Council and staff took a break at 2:45 p.m., and the Retreat reconvened at 2:58 p.m.
Following the break, Assistant Town Manager Cody Sexton presented the Year-to-Date
Revenue and Expenditure Review, which was part of the agenda package and is on file in the
Town Clerk’s Office as a part of the permanent record. Mr. Sexton spoke on revenues and broke
down meals tax and sales tax and announced that the town is on track to earn $3 million in
those two taxes for the year. To follow, Mr. Sexton discussed the Town’s general fund
expenditures.
Town Manager Peters continued by reviewing the Capital Improvement Plan, which was part of
the agenda package and is on file in the Town Clerk’s Office as a part of the permanent record.
The next item on the agenda was the Draft Budget Overview and Timeline. Andrew Keen
reviewed a PowerPoint presentation, which was a part of the agenda package and is on file in
the Town Clerk’s Office as a part of the permanent record.
Mr. Hartgrove thanked everyone for coming to the meeting.
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After closing comments, Council Member Liles made a motion to adjourn the meeting; the
motion was seconded by Council Member McCarty and carried by the following vote, with all
members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None.
The meeting was adjourned at 4:00 p.m.
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Richard W. Peters, Jr., Town Clerk
Meeting Date
April 18, 2023
Department
Town Clerk
Issue
Consider approval of the minutes of the Regular Meeting of April 4, 2023
Attachments
April 4, 2023 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M.
ON TUESDAY, APRIL 4, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Michael W. Stovall, Vice Mayor
Keith N. Liles
Sabrina McCarty
Laurie J. Mullins
STAFF PRESENT: Pete Peters, Town Manager/Town Clerk
Cody Sexton, Assistant Town Manager/Town Treasurer
Antonia Arias-Magallon, Administrative Manager
Jeremy Carroll, Town Attorney
Fabricio Drumond, Police Chief
Chasity Barbour, Community Programs Director
The Mayor called the meeting to order at 6:00
p.m. The Administrative Manager
with Council Member Liles, Council Member
McCarty, Council Member Mullins,
Stovall, and Mayor Grose present.
After a Moment of Silence, Community
Angie Chewning led the Pledge of Allegiance to the
U.S. Flag.
Member Mullins announced the following: March 23
– Mayor Grose attended the Roanoke Valley-
Alleghany Regional Commission meeting; March 23
– Council Member Liles attended the Roanoke
Valley Transportation Planning Organization
meeting; March 24 – All members
Education Center; March 30 – Council Member
Pinwheel for Child Abuse Awareness Month; March
31 – Council Member Mullins and Council Member
attended the Hockey game; April 4 – All members of
Council attended the Pok-E-
event.
Vice Mayor Stovall made a motion to approve the
seconded by Council Member Mullins and carried by
the following vote, with all members voting: Vote 5-
0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose;
Meeting of March 21, 2023.
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Under awards, introductions, presentations, and
proclamations, Vinton Area Chamber of Commerce
Executive Director Angie Chewning and
Communications Program Director Chasity Barbour
gave an update on the Vinton Area Chamber. Ms.
Chewning commented that the membership has
increased to about 260 members
Increased sponsorship is about 20,000. Businesses
are wanting to be more involved with the Chamber.
The Chamber has expanded their
calendar. The Chamber is involved in ribbon
cuttings, partnering with Police Department in
Pancakes with Police, Pizza with Police and Coffee
with Police. The Chamber has also starting to do
continuing education with Lunch and Learns. The
Chamber is continuing partnership with the
publishing the new Vinton Magazine which will come
out July this year. Ms.
appreciation for Roanoke Valley Television (RVTV).
Ms. Barbour commented that in order to stay in good
standings with RVTV, the Town
YouTube and follow the videos to
regional reach. There will be a g
June at Blue Hills on Friday, June 2nd. The next big
event will be the State of the Town Address on April
6th and the Palooza on May 20th from 1 to 6 p.m.
Mayor Grose expressed appreciation on the efforts
and progress for reaching out to Vinton Residents.
The next item on the agenda was the Vinton First
Aid Crew update by Chief Chris Sayre.
expressed appreciation for being there.
next gave statistics for January and February. There
were 231 volunteer calls. The Crew r
139 of those calls. There were 22 second
emergency calls. The Crew transported 90 people to
the hospital. The Crew lost a member of the team
unexpectedly. The Crew brought on 5 new recruits
since beginning of year. A few of the recruits jumped
into an EMT class. The Crew was approved for a
grant and will be getting a new ambulance within the
next month or two. The primary ambulance is out of
service, and the Crew is using the County’s.
Mayor
active.
The next item under awards, introductions,
presentations and proclamations
proclamation for National Child Abuse Prevention
Month. Kathryn Sowers with the GFWC Woman’s
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planted in front of the Municipal Building on March
30th with the assistance of the Police Department
and Council Members.
comments
statistics relating to child abuse and World Autism
Awareness Day, Council Member Liles read the
Month.
The second proclamation was for the National
Public Safety Telecommunications Week. Vice
Mayor Stovall read the Proclamation and made brief
comments.
The next item on the agenda was the
Consideration of public comments regarding setting
of the real estate tax rate for calendar year 2023. The
Mayor opened the Public Hearing at 6:30 p.m.
assessment that occurred this past year showed an
11.77% increase for the Town.
advertised on March 2, 2023
prior to the Public Hearing. The current real estate
tax rate is $.07 per $100.00 of assessed value and
no change is being recommended for calendar year
2023.
Hearing no comments, the Mayor closed the Public
Hearing at 6:32 p.m.
Council Member McCarty
adopt the Ordinance setting the real estate tax rate
for calendar year 2023 as presented; the motion was
seconded by Council Member Mullins and carried by
the following roll call
Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty,
Grose; Nays (0) – None.
Public Hearing Closed
Adopted Ordinance No. 1050
real estate tax rate for calendar year 2023
The next item on the agenda was the
Consideration of public comments regarding setting
of the personal property and machinery and tools
tax rates for calendar year 2023. The Mayor
opened the Public Hearing at 6:33 p.m.
personal property tax rate is $1.00 per $100.00 of the
50% or $.50 per $100.00 of the assessed valuation
of one motor vehicle owned and regularly used by a
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and no change is being recommended for calendar
year 2023.
Hearing no comments, the Mayor closed the Public
Hearing at 6:34 p.m.
Council Member Mullins made a motion to adopt
the Ordinance setting the personal property tax rate
for calendar year 2023 as presented; the motion was
seconded by Vice Mayor Stovall and carried by the
following roll call vote, with all members voting: Vote
4-0; Yeas (5) – Mullins, Stovall, McCarty, Grose;
Nays (0) – None.
Public Hearing Closed
Adopted Ordinance No. 1051
personal property and machinery and tools
tax rates for calendar year 2023
The next item on the agenda was the
c
proposed amendment to the Town of Vinton’s FY
2022-
Grant Fund
$285,000.00. The Mayor opened the Public Hearing
at 6:35 p.m.
Mr. Sexton commented that the Town is participating
in a grant with DEQ where the funding is received
half from State and half from the Town. In August
2022, the Town appropriated and amended the
budget for the Town’s portion of $285,000.00. The
Resolution will allow the State’s portion to be spent.
Hearing no public comments, the Public Hearing
was closed at 6:36 p.m.
Council Member Liles made a motion to adopt
the Resolution as presented; the motion was
seconded by Council Member Mullins and carried
by the following vote, with all members voting: Vote
5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty,
Grose; Nays (0) – None.
Public Hearing Opened
Public Hearing Closed
Adopted Resolution No. 2540
appropriating funding for the Grant Fund
and the Woodland Place Stream
Restoration Project in the total amount of
$285,000.
The next item on the agenda was to consider
adoption of a Resolution approving the 2023-2024
Authority. Dan Miles
first commented that the Budget was$15,913,793
and a 7.1% increase. Mr. Miles gave a summary on
the budget revenues
provided in a booklet to Council before the meeting
and will be available on file at the Town Clerk’s office.
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Council Member Liles and Mayor Grose expressed
appreciation and congratulated Mr. Miles on
retirement.
Vice Mayor Stovall made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member McCarty
following roll call vote, with all members voting: Vote
5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty,
Grose; Nays (0) – None.
Adopted Resolution No. 2541 approving
the 2023-
Roanoke Valley Resource Authority.
The next item on the agenda was to consider
adoption of a
percentage for Personal Property Tax Relief in the
Town of Vinton for the 2023 tax year.
Mr. Sexton commented that the
taxation for qualifying personal use vehicles valued
at $1,000 or less.
vehicles valued at $1,001-$20,000 will be eligible for
35.95% tax relief.
value.
Mr. Carroll and Mayor Grose commented on the tax
relief rate.
Council Member Liles made a motion to adopt
the Resolution as
seconded by Council Member McCarty and carried
voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall,
McCarty, Grose; Nays (0) – None.
Adopted Resolution No. 2542 setting the
Property Tax Relief in the Town of Vinton
for the 2023 tax year.
adoption of a Resolution awarding a construction bid
and authorizing the Town Manager to
contract with Holt Inc., in the amount of $479,039.00,
for the construction of the Glade Creek
Greenway Phase 2B.
Anita McMillan, Director of Planning and Zoning,
commented that the Town received two bids, and the
lowest was the one from Holt Inc. The project would
begin in June.
from Gus Nicks Boulevard to
Greenway. The Town received a grant and a
donation for the project.
grant is 20%.
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Mr. Peters, Vice Mayor Stovall, Mayor Grose, and
Council Member Liles expressed appreciation for the
work Mrs. McMillan has done for this project.
Council Member McCarty made a motion to
adopt the Resolution as presented; the motion was
seconded by Council Member Liles and carried by
Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty,
Grose; Nays (0) – None.
Adopted Resolution No. 2543 awarding a
construction bid and authorizing the Town
Manager to
Inc., in the amount of $479,039.00, for the
construction of the Glade Creek Greenway
Phase 2B.
The next item on the agenda was to consider
adoption of a Resolution awarding a construction bid
contract with F & B Contractors, Ltd., in the amount
from 1st Street to W. Lee Avenue
Mrs. McMillan commented that the Town had to
advertise the project twice. The bid received the
second time was the F&B Contactors. The project is
100% funded.
Council Member Mullins made a motion to adopt
the Resolution as
seconded by Council Member Liles and carried by
Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty,
Grose; Nays (0) – None.
Adopted Resolution No. 2544 awarding a
construction bid and authorizing the Town
Manager to execute a contract with F & B
Walnut Avenue Bike/Pedestrian
Accommodations Project from 1st Street to
W. Lee Avenue.
Town Manager Peters first expressed
appreciation to Mrs. McMillan and Mr. Sexton for
their work.
appreciation towards Council for their attendance at
the Council Retreat.
commented that the second edition of All Things
Vinton Newsletter will come out tomorrow. Town
towards the Lions Club for their contribution to the
bus shelter project near Lake Drive Plaza. Town
Manager Peters next expressed appreciation
towards Corey Welsch and Council for a great
opening earlier that day for Pok-E-Joe’s. Town
Manager Peters next commented on Police Officers
Valladarez and Ponce for completing their training.
Town Manager Peters next commented on the
public being great during the demolition downtown.
Vice Mayor Stovall first commented on Friday’s
Hockey Game, Mountain View Road
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playground coming to the Vinton Baptist Church for
the Boys and Girls Club. Council Member Mullins
expressed appreciation towards Town Manager
Peters and staff for the Council Retreat. Council
Member McCarty commented on the Pok-E-Joe’s
opening, Famous Ant
Council Member Liles commented on the Pok-E-
Joe’s opening.
Mayor Grose showed appreciation
Council Member Liles made a motion to adjourn
the meeting; the motion was seconded by Council
Member McCarty and carried by the following vote,
with all members voting: Vote 5-0; Yeas (5) – Liles,
McCarty, Mullins, Stovall, Grose; Nays (0) – None.
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Richard W. Peters Jr., Town Clerk
Meeting Date
April 18, 2023
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $18,859.00 received for
scrap metal to the Public Works budget.
Summary
A check for $18,859.00 has been received from D. H. Griffin Wrecking Co., Inc. and deposited in
Revenue Account 200.1901.001 Recoveries and Rebates. The check for $18,859.00 is for scrap metal
from the Public Works Department.
It is necessary to appropriate the $18,859.00 to Public Works Highway, Streets and Bridges
Operating Budget Account Number 200.4101.304, Maintenance and Repairs - Equipment.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 18, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Town of Vinton had scrap metal from the Public Works Department through
D. H. Griffin Wrecking Co., Inc.; and
WHEREAS, the revenue received from the scrap metal has been received into the Revenue
Account 200.1901.001– Recoveries and Rebates in the amount of $18,859.00; and
WHEREAS, in order that the money can be used for maintenance and repairs to Public Works
equipment, it is necessary for the Vinton Town Council to appropriate the funds
from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Public
Works Highways, Streets and Bridges Operating Budget Account Number
200.4101.304, Maintenance and Repairs Equipment.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $18,859.00
200.25000 Estimated Revenue $18,859.00
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $18,859.00
TO
EXPENDITURE:
200.1221.350 Maintenance & Repair Building $18,859.00
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Richard W. Peters Jr., Town Clerk
Meeting Date
April 18, 2023
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $3,469.99 for the receipt
of an insurance claim made on a Town Vehicle involved in an accident.
Summary
On January 11, 2023, a Ford F-150 XL pick-up truck was struck by another vehicle, causing damage
to the left front fender and door.
A check for $3,469.99 has been received from Virginia Risk Sharing Association (VRSA) and
deposited in Revenue Account 200.1901.001 Recoveries and Rebates. This check is for the payment
of collision loss less the deductible of $500.00 on a 2019 Ford F-150 pickup truck VIN ending 1731.
It is necessary to appropriate the $3,469.99 to Public Works, Streets, Highways Maintenance Account
200.4101.304 Maintenance and Repairs – Equipment in order to pay the repair invoices when
received.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 18, 2023, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
WHEREAS, on January 11, 2023, a Ford F150 pick-up truck incurred damage when struck by
another vehicle; and
WHEREAS, the proper insurance filing was made to the Virginia Risk Sharing Association
(VRSA) and the amount less the $500.00 deductible has been received into the
Revenue Account 200.1901.001– Recoveries and Rebates in the amount of
$3,469.99; and
WHEREAS, in order that Buddy’s Auto Body, Inc. can be paid when the invoice is received, it is
necessary for the Vinton Town Council to appropriate the funds from the Revenue
Account 200.1901.001 – Recoveries and Rebates to the Public Works Operating
Budget Account Number 200.4101.304 Maintenance and Repair of Equipment.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $3,469.99
200.25000 Estimated Revenue $3,469.99
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $3,469.99
TO
EXPENDITURE:
200.4101.304 Maintenance & Repair of Equipment $3,469.99
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Richard W Peters Jr., Town Clerk
Meeting Date
April 18, 2023
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $3,272.35 for the receipt
of an insurance claim made on a Town Vehicle involved in an accident.
Summary
On February 6, 2023, a Ford F-150 XL pick-up truck was struck by another vehicle, causing damage
to the right front fender and door.
A check for $3,272.35 has been received from Virginia Risk Sharing Association (VRSA) and
deposited in Revenue Account 200.1901.001 Recoveries and Rebates. This check is for the payment
of collision loss less the deductible of $500.00 on a 2022 Ford F-150 pickup truck VIN ending 3240.
It is necessary to appropriate the $3,272.35 to Public Works, Streets, Highways Maintenance Account
200.4101.304 Maintenance and Repairs – Equipment in order to pay the repair invoices when
received.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 18, 2023, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
WHEREAS, on February 6, 2023, a Ford F150 pick-up truck incurred damage when struck by
another vehicle; and
WHEREAS, the proper insurance filing was made to the Virginia Risk Sharing Association
(VRSA) and the amount less the $500.00 deductible has been received into the
Revenue Account 200.1901.001 – Recoveries and Rebates in the amount of
$3,272.35; and
WHEREAS, in order that Buddy’s Auto Body, Inc. can be paid when the invoice is received, it is
necessary for the Vinton Town Council to appropriate the funds from the Revenue
Account 200.1901.001 – Recoveries and Rebates to the Public Works Operating
Budget Account Number 200.4101.304 Maintenance and Repair of Equipment.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $3,272.35
200.25000 Estimated Revenue $3,272.35
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $3,272.35
TO
EXPENDITURE:
200.4101.304 Maintenance & Repair of Equipment $3,272.35
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Richard W. Peters Jr., Town Clerk
Meeting Date
April 18, 2023
Department
Police
Issue
Recognition of Promotions in the Police Department
Summary
Chief Drumond will announce the following Police Department Promotions:
Corporal – William Boyd
Corporal – Brandon Charlton
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 18, 2023
Department
Police
Issue
Police Department 2022 Awards
Summary
Chief Drumond will announce the following 2022 Awards for the Police Department:
Officer of the Year – Justin Baker
Leadership Award – Brandon Alterio
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 18, 2023
Department
Planning and Zoning
Issue
Proclamation – Annual Arbor Day Event, April 28, 2023
Summary
The Town of Vinton has been designated as a Tree City USA for the past 21 years. In order to
retain the Tree City USA designation, the Town is required to hold an Arbor Day Celebration,
along with tree plantings and tree education outreach each year.
Staff has been responsible for securing Virginia Department of Forestry grant funding each year,
including this year, the 22nd year, by partnering with Roanoke Valley Urban Forestry Council and
Roanoke Valley-Alleghany Regional Commission (RVARC) in submitting the grant request, with
the Town providing the required matching funds. These funds have enabled the Town to plant
trees on public properties, including the elementary schools in Vinton, Wolf Creek Greenway,
M.A. Banks Park, on the grounds of Vinton Public Works, Vinton War Memorial, Vinton
Municipal Building, Craig Avenue Recreation Center, and Glade Creek Greenway. This year the
trees will be planted in the medians along the Town’s right-of-ways on Hardy Road, Bypass Road,
and Washington Avenue.
The 2023 Arbor Day Celebration will be celebrated at the Herman L. Horn Elementary School.
The event will be held on Friday, April 28 2023, beginning at 12:00 p.m.
Attachments
Invitation
Program
Proclamation
Recommendations
Present Proclamation
Town Council
Agenda Summary
You are Cordially Invited to
Attend the Town of Vinton's
Arbor Day Celebration
Friday, April 28, 2023, at 12:00 pm.
Located at
Herman L Horn Elementary School,
1002 Ruddell Rd, Vinton, VA 24179
"plant trees for the lungs of
the world"
PROGRAM
WELCOME AND INTRODUCTION
12:00 to 12:05 pm
ARBOR DAY PROCLMATION
& MAYOR'S REMARKS
12:05 to 12:15 pm
ARBOR DAY PROGRAM
12:40 to 1:05 pm
Arbor Day 2023Arbor Day 2023
CelebrationCelebration
"plant trees for
the lungs of the
world"
Herman L Horn
Elementary
Friday, April 28, 2023
12:00 PM
Nathan McClung, Assistant Planning Director
Herman L Horn Students
Denny McCarthy, Senior Area Forester
With Special Guest, Smokey Bear,
Virginia Department of Forestry
CEREMONIAL PLANTING
WITH KIDS
1:05 to 1:15 pm
RECOGNITION OF CONTRIBUTORS AND VOLUNTEERS
Virginia Department of Forestry, Roanoke Valley Alleghany Regional
Commission, Roanoke Valley Television-RVTV3, Vinton Public Works,
Vinton Planning and Zoning, and Herman L Horn Elementary School
FASHION SHOW & SONG
12:15 to 12:40pm
Bradley E. Grose, Mayor, Town of Vinton
PROCLAMATION
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and
WHEREAS, trees are a renewable source giving us paper, wood for our homes, fuel for our fires and countless other wood products; and
WHEREAS, trees in our town increase property values, enhance the economic vitality of business areas, and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim April 28, 2023 as ARBOR DAY in the Town of Vinton, and urge all citizens to plant trees to gladden the hearts and promote the well-being of this and future generations.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 18th of April, 2023.
_______________________________
Bradley E. Grose, Mayor
Meeting Date
April 18, 2023
Department
Police
Issue
Vinton Police Department Annual and 3rd Quarter Report
Summary
Chief Drumond will present the Annual and 3rd Quarter (January-February-March) report for the
Department
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 18, 2023
Department
Administration
Issue
Consider adoption of a Resolution approving the 2023-2024 operating budget for the Roanoke
Valley Regional Cable Television Committee.
Summary
The annual operating budget of the Roanoke Valley Regional Cable Television must be submitted
for approval by each of the governing bodies after approval by the RVTV Committee. Scott
Ramsburg will be present at the meeting to make comments and answer any questions.
Attachments
Memo-RVTV Operating Budget-FY2023-2024
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
To: Roanoke Regional Cable Television Committee
From: Scott Ramsburg, Director
Date: April 13, 2023
Re: FY 2023-2024 RVTV Operating Budget
BACKGROUND INFORMATION:
Roanoke Valley Television (RVTV) is a civic media resource serving the City of Roanoke, Roanoke County, Town of
Vinton, and their respective school systems. Since 1993, RVTV has provided government and educational media services
for the three localities, and distributes video content via cablecast, live-stream, social media and on-demand.
RVTV is located at the Jefferson Center (541 Luck Ave. SW). The operational budget for RVTV is provided by the three
local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by
telecommunications operators such as Cox Communications and Shentel/GloFiber, as well as the EG fee paid by
customers to each locality. Primary functions of RVTV are as follows:
• Government Meetings & Live Streaming Events
In 2022, RVTV facilitated the recording, directing and live streaming of (96) government meetings including:
(37) Roanoke City Council Meetings, (32) Roanoke County Board Meetings, (12) City Council Briefings, (3)
City Council Special Meetings, (1) City School Board Interview Meetings, (1) Roanoke County Planning
Commission Meetings, and (10) special event social media event live streams
• Creative Media Production
RVTV produces original media content for the municipalities we serve. In 2022, RVTV carried out 354 unique
projects including 2,238 minutes (37 hours) of finished video (See APPENDIX for summary & value)
o Longform Video: Productions that are typically 11 to 30 minutes in length. This may include recurring
programs (quarterly/monthly) or standalone videos such as employee training or tourism profiles.
o Shortform Video: Productions that are typically 1 minute to 10 minutes in length, suitable for use on
social media and general public communications efforts.
o Public Service Announcements: Productions that are typically one minute or less in length, typically
created to promote an upcoming event or public service.
o Graphic & Print Design: Custom creation of digital graphics, and limited print production such as
postcards, flyers and brochures.
o File Photo/Video & Event Services: Documentation of municipal events, as well as the capture of file
video and photography for future use.
• Distribution - Live Stream 24/7 Video Feed
o Cox Cable - Channel 3
o Comcast Cable – Channel 3
o Shentel/GloFiber Cable – Channel 7
o RVTV Website www.RVTV.org
o RVTV Youtube Live Stream www.youtube.com/RoanokeValleyTV
o RVTV Roku https://channelstore.roku.com/details/a4fcd27fc81fab1ab226dd5dc9295072/
• Distribution – On Demand via Social Media
o RVTV YouTube www.youtube.com/RoanokeValleyTV
o RVTV Facebook www.facebook.com/RoanokeValleyTelevision
o RVTV Instagram www.instagram.com/roanokevalleytelevision/
o RVTV Twitter www.twitter.com/RoanokeValleyTV
FISCAL IMPACT:
On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required
cable television providers to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia in place of paying
franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act,
the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox and
Shentel/GloFiber, to the localities. Additionally, each locality passes an EG fee of $0.20 per subscriber to be used in
support of PEG programming.
The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia
Communications Sales and Use Tax Revenue and EG fees communications providers. The RVTV budget amount paid by
each locality is based on most recent US Census Bureau Population Estimates each partner government.
Locality US Census Population Est. Percentage
City of Roanoke 98,865 50.58%
Roanoke County (excl. Vinton) 88,568 45.31%
Town of Vinton 8,021 4.10%
FY 2023-2024 Operating Revenues
RVTV’s operating budget for FY 23-24 has increased primarily due to changes in personnel costs over the past year.
Roanoke County is the fiscal agent for RVTV, and staff members are included in the County’s payroll and benefits
system. In consultation with RVTV’s Operations Committee, the Roanoke County Human Resources department made
modifications to staff salaries including:
• An adjustment made to address a specific employee retention concern
• An organizational chart reclassification aimed at improving succession planning
• Adjustments to address compression, resulting from an organization-wide job description update and comparative
analysis of like positions nationwide
• In addition to these changes, a cost of living adjustment is expected to be adopted by the Roanoke County Board
of Supervisors for all Roanoke County employees in FY23-24
Non-personnel costs will see only a minor change for the upcoming year. Combined changes will result in an overall
budget increase of 22% over last fiscal year as outlined below. This finalized budget has been approved and recommended
by the Roanoke Valley Regional Cable Television Committee as of April 13, 2023.
Locality 20-21 Budget 21-22 Budget 22-23 Budget 23-24 Budget
City $223,501 $240,109 $243,746 $297,033
County $205,621 $211,861 $215,070 $266,085
Vinton $17,880 $18,832 $19,117 $24,077
From Surplus $21,425 $0 $27,066* _____$0_________
TOTAL $481,538 $468,427 $505,000 $587,254
*Job reclassifications and compensation adjustments taking place mid-FY 22-23 are predicted to result in an overspend of the
originally adopted budget by an estimated $27,066 mount will be absorbed by RVTV’s operating surplus account.
RVTV OPERATING BUDGET FY 23-24
RVTV PERSONNEL 2022-2023 * **
101010 Regular $270,194 $356,018.00 *Note during FY22-23, RVTV's job structure
202100 FICA-Employer Contribution $20,670 $27,235.00 was updated and positions reclassified by
202200 Retirement - VRS $43,149 $56,855.00 our fiscal agent's HR department in accorance
202300 Group Health Insurance $44,927 $42,855.00 with internal procedures and comparative
202310 Group Dental Insurance $2,069 $1,764.00 analysis of positions nationwide.
202400 Life Insurance - VRS $3,620 $4,770.00 ** Budget also includes a cost of living
202500 Long Term Disability Insurance $790 $1,050.00 adjustment adopted by our fiscal agent
202750 VRS Retiree Health Credit $811 $1,068.00
202840 Deferred Comp Match $1,950 $1,950
PERSONNEL TOTAL:$388,180 $493,565.00
RVTV NON-PERSONNEL 2022-2023 2023-2024 Change:
202810 Cash-In FLP Option (Estimate)$3,500.00 $4,000.00 Increased based on trend
300013 $7,000.00 $6,000.00 Reduced based on trend
320001 Contracted Repairs $1,000.00 $1,000.00 Flat
330005 $3,450.00 $3,450.00 Flat.
520030 Telephone (land lines)$1,000.00 $600.00 Reduced based on trend
520033 Internet Lines $5,376.00 $5,376.00 Flat.
520035 Cell Phones and Pager Services $1,488.00 $1,320.00 Reduced due to current trend
530008 General Liability Insurance $2,650.00 $2,446.00 Reduced due to estimate
540010 Lease and Rent $53,890.00 $57,172.00 Annual increase contracted
550001 Travel - Mileage $100.00 $1,200.00 Proposed training trip
550040 Conferences, Training & Education $500.00 $2,000.00 Proposed training trip
580001 Dues & Association Memberships $500.00 $325.00 Reduced based on trend
580003 Professional Certifications $150.00 $150.00 Flat.
601010 General Office Supplies $600.00 $600.00 Flat.
601013 Supplies & Small Equipment $2,000.00 $1,500.00 Reduced based on trend
608080 Gas, Oil & Grease $1,000.00 $1,000.00 Flat.
609091 Garage Tires and Parts Allocation $200.00 $200.00 Flat.
611030 Uniforms $350.00 $350.00 Flat.
650009 Computer Software (Less than $5,000) $5,000.00 $5,000.00 Flat.
850040 Misc. Capital Costs $0.00 $0.00 Flat.
NON PERSONNEL TOTAL:$89,754 $93,689
LAST FY PROPOSED BUDGET
TOTAL OPERATING BUDGET $477,934 POPULATION 2021 $587,254
51%City of Roanoke (98,865)$243,746 50.58%$297,033
45%Roanoke County (88,568 excl. Vinto $215,070 45.31%$266,085
4%Town of Vinton (8,021)$19,117 4.10%$24,077
^^Projected 22% increase over previous FY
Capital and Reserve Budgets – Projected as of June 1, 2022
The Capital Budget is appropriated by Regional Cable Television Committee vote as needed, following the 10-year
capital plan laid out by RVTV’s director each June. Cable grants shown below represent capital and equipment funds
provided through past franchise agreements. The Operating Reserve is a rollover account representing unused funds from
previous operating budgets.
C817-9602 (Salem Cable TV Grant)…………………………$21,892 (est.)
C817-9603 (Cox Cable Capital Equipment Grant)…………...$633,112 (est.)
C817-9604 (Operating Reserve)……………………………..$69,706 (est.)
APPENDIX
Summary of Completed Projects - Calendar Year 2022:
Estimated Values of Service - Calendar Year 2022:
Creative Video Production
2,238 Minutes (37 hours)
Estimated at $800 per finished minute, production value is $1,790,400.
Live Meetings
96 meetings averaging 2 hours each
Estimated at $1000 per meeting, production value is $96,000
Drone and Photography Services
97 Aerial Photography Shoots
30 Still Photography Shoots
Estimated at $100 per hour event, production value is $12,700
Graphic Design and Amination Services
10 Unique Projects
Estimated at $500 per project, production value is $5,000
Total Estimated Service Value: $1,904,100
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 18, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA 24179.
WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant
to ordinance, have established the Roanoke Valley Regional Cable Television
Committee, in part to assist with the development of educational channels and
governmental access cable programming; and
WHEREAS, each member jurisdiction annually approves the operating budget prepared by the
Cable TV Government Access Director and recommended by the Roanoke Valley
Regional Cable Television Committee for operation of the cable access Channel 3.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the 2023-2024 operating budget for Roanoke Valley Regional Cable Television Committee in the
amount of $587,254, of which Vinton’s allocation based on subscribers is four point one percent
(4.10%), or the amount of $24,077 of the total budget.
This Resolution was adopted on motion made by _________________________, seconded by
____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Richard W. Peters, Jr., Town Clerk
Meeting Date
April 18, 2023
Department
Human Resources
Issue
Consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees’
group health insurance coverage with The Local Choice Program for the contract year July 1, 2023
through June 30, 2024.
Summary
• The Town did not receive an increase for Fiscal Year 2023/2024.
• The Key Advantage 500 Plan and the Key Advantage 1000 will continue to be offered.
• All employee premiums will remain at the same level.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 18, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
WHEREAS, the Town of Vinton has participated in the State’s group health insurance program
(The Local Choice Health Benefits Program) since July 1, 1990; and
WHEREAS, each year, participants of the program are required to submit a renewal acceptance to
the Virginia Department of Human Resource Management for the new contract year.
NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize
renewal of the Town of Vinton Employees’ group health insurance coverage with the State of
Virginia (The Local Choice Program) for the contract year July 1, 2023 through June 30, 2024.
This Resolution was adopted on motion made by ___________________, seconded by
___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________________
Richard W. Peters, Jr., Town Clerk
Meeting Date
April 18, 2023
Department
Town Clerk
Issue
Consider nominations for the 2023 VML Policy Committees
Summary
The Virginia Municipal League is accepting nominations for its 2023 Policy Committees. A
Memo from VML is attached along with the proposed Slate of VML Policy Nominations.
Attachments
2023 VML Policy Nominations Memo
2023 Proposed Slate of VML Policy Nominations
Recommendations
Motion to nominate and approve slate of committee assignments
Town Council
Agenda Summary
Meeting Date
April 18, 2023
Department
Town Clerk
Issue
Consider nominations for the 2023 VML Policy Committees
Summary
The Virginia Municipal League is accepting nominations for its 2023 Policy Committees. A
Memo from VML is attached along with the proposed Slate of VML Policy Nominations.
Attachments
2023 VML Policy Nominations Memo
2023 Proposed Slate of VML Policy Nominations
Recommendations
Motion to nominate and approve slate of committee assignments
Town Council
Agenda Summary
March 13, 2023
To: VML Managers and Clerks
From: Michelle Gowdy, Executive Director
Subject: 2023 VML Policy Committee Appointments and Meetings
VML’s 2023 policy process is getting underway!
VML has five policy committees that meet in late July to learn about current issues, review
current VML policy positions, revise current positions and propose new ones, and recommend
issues for consideration by VML’s legislative committee.
Who’s eligible to serve? Full-member local governments may nominate their governing body
members and appointed staff to serve on a committee.
How do committees meet? Committee meeting dates and times will be announced soon; all
meetings will be held on Zoom.
Who serves from my community? We are attaching the 2022 committee lists so you can see
who from your local government served on policy committees last year. Your representatives
can stay on the same committees, or they can move to a different committee.
If no one served on a committee last year, you can make some appointments this year! Just
remember that an individual can only serve on one committee per year.
Sign us up! Please use the nominations form to fill in your committee nominees for this year and
email the form to Keyara Johnson at kjohnson@vml.org by May 15.
An explanation of the areas covered by the policy committees and the policy process is attached.
Please email Janet Areson (jareson@vml.org) if you have any questions.
VML 2023 Policy Committee Nominations
Please return this form by May 15 to Keyara Johnson at VML, email: kjohnson@vml.org
Community & Economic Development
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Finance
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
General Laws
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Human Development & Education
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Infrastructure (covers Transportation and Environment/Natural Resources)
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Signed: _______________________________________Locality:____________________________________
(Mayor/Chair, or Manager/Administrator)
Richard Peters, Town Manager
Keith N. Liles, Council Member
Bradley E. Grose, Mayor
Cody Sexton, Assistant Town Manager csexton@vintonva.gov
rpeters@vintonva.gov
kliles@vintonva.gov
bgrose@vintonva.gov
Laurie J. Mullins, Council Member lmullins@vintonva.gov
Cody Sexton, Assistant Town Manager csexton@vintonva.gov
Sabrina McCarty, Council Member smccarty@vintonva.gov
Donna Collins, Human Resources/Risk Management Director dcollins@vintonva.gov
Michael W. Stovall, Vice Mayor mwstovall@vintonva.gov
William Herndon, Public Works Director wherndon@vintonva.gov
Town of Vinton, Virginia
Meeting Date
April 18, 2023
Department
Finance
Issue
Finance Committee
Summary
The Finance Committee met on April 10, 2023 and the following items were discussed at the
meeting:
a. February 28, 2023 Financial Statements
b. Resolution for appropriation of Scrap Metal Sales
c. Budget Discussion
Attachments
None
Recommendations
Approval of Financial Statements for February 28, 2023.
Town Council
Agenda Summary
Meeting Date
April 18, 2023
Department
Planning and Zoning
Issue
Community Development Committee
Summary
The Community Development Committee met on April 12, 2023 and the following items were
discussed at the meeting:
a. Shared Dockless Mobility Operations Program Update
b. Vinton Downtown Historic District
c. Vinyard Road Corridor Study
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 18, 2023
Department
Planning and Zoning
Issue
Discussion on considering the reduction of the annual permit fee amount for use of the Town right-
of-way for permitted dockless bicycle and e-scooter mobility sharing system operations.
Summary
The permit application procedures section of the existing Dockless Mobility Operations
Administrative Rules and Permitting policy in effect for the Town of Vinton has the permit fee for
the use of the Town right-of-way set at $1,000 per year. This amount was previously set in 2019
when the General Assembly instituted statewide requirements regarding the way local
governments could regulate dockless mobility devices operating within their right-of-ways. The
fee amount was set using benchmarked data from localities with significantly larger populations
and characteristically contained more urbanized transportation networks. The recent renewal
process in 2023 for our sole dockless mobility operator has brought to our attention the potential
need to reduce the annual permit fee cost in order to make it financially feasible for their continued
operation and reduce the staff time associated with enforcement if they choose not to renew.
Attachments
Dockless Mobility Operations Administrative Rules and Permitting Document
Recommendations
No action required
Town Council
Agenda Summary
Town of Vinton
Dockless Mobility Operations
Administrative Rules and Permitting
2019-2024
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Table of Contents
I. Policy Statement and Purpose ............................................................................................................... 2
II. Permit Application Procedures ............................................................................................................. 2
III. Equipment Requirements .................................................................................................................. 3
IV. Operations ......................................................................................................................................... 3
V. Safe Riding and Storage of Shared Mobility Devices ...................................................................... 4
VI. Equitable Access ............................................................................................................................... 5
VII. Customer Service Requirements ....................................................................................................... 5
VIII. User Protections ................................................................................................................................ 6
IX. Insurance and Liability: .................................................................................................................... 7
X. Effective Dates .................................................................................................................................... 10
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I. Policy Statement and Purpose
a. The purpose of this policy is to establish rules and regulations governing the
temporary operation of a dockless bicycle and e-scooter sharing system within the
Town of Vinton (hereinafter referred to as "Town" or "Town of Vinton") and to
ensure that such mobility sharing systems are consistent with the safety and well-
being of bicyclists, pedestrians, people with disabilities, and other users of the
public rights-of-way for the duration of the program.
b. In Virginia Code §§ 15.2-2015 and 46.2-1315, the General Assembly has granted
express authority for these regulations. These provisions apply to any deployment
of shared mobility systems (to include direct rental or similar programs) within
the Town's jurisdictional boundaries.
II. Permit Application Procedures
a. Any person seeking to operate a shared mobility system within the Town shall
first obtain a Permit from the Town, conditioned on compliance with the
regulations contained in this policy and any other conditions (including insurance
and indemnity) established by the issuing official. The Permittee will be required
to obtain a business license and will be responsible for all applicable local fees
and taxes.
b. A prospective Operator shall submit a completed application on a form provided
by the Town. Required information and required fees shall be submitted with the
permit application for the application to be considered complete.
c. The permit fee for use of Town right-of-way is $1,000.00 per year submitted upon
permit approval. The permit fee is to be submitted with a Town of Vinton zoning
permit that can be attained by the Town of Vinton Planning and Zoning
Department.
d. No person shall operate a shared mobility system within the Town without a
Permit. Any person who operates a shared mobility system without a permit shall
be subject to a civil penalty not to exceed one thousand dollars ($1,000.00) for
each violation within the discretion of the court. Each day of violation shall
constitute a separate offense.
e. The Town Manager or the Manager's designee, may revoke any Permit without
prior notice for failure to comply with the Operating Regulations.
f. Any person whose Permit application has been denied, or whose Permit has been
revoked or terminated, may file an appeal with the Town Manager by submitting
a written statement to the Town Manager within 10 business days of the denial or
revocation. The written statement shall describe the basis of the appeal. The Town
Manager shall issue a final decision on the appeal within 10 business days. Any
Permittee whose Permit has been revoked may not apply for another Permit
within six months.
g. The term of a permit is 12 months from the date it was issued.
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III. Equipment Requirements
a. All bicycles shall meet the safety standards outlined in the Code of Federal
Regulations Title 16, Chapter II, Subchapter C, Part 1512- Requirements for
Bicycles. In addition, all bicycles shall meet the standards established in the Code
of Virginia (§ 46.2-1015), as amended, including for lighting during operation in
darkness.
b. Any electric Bicycles with a permit issued under this program shall meet the
definition of electric power-assisted bicycle in Virginia Code §46.2-100, as
amended, and shall be subject to the same requirements as ordinary Bicycles.
Electric bicycles shall have a top motor-powered speed not to exceed 15 mph.
c. Any electric Scooter with a permit issued under this program shall meet the
definition of motorized scooter in Virginia Code §46.2-100, as amended. Scooters
shall have a top motor-powered speed not to exceed 15 mph.
d. The Town may modify the top speed of any electric Bicycles and electric
Scooters at its discretion over the course of the program.
e. All scooters shall meet the safety standards established in the Code of Virginia (§
46.2-1015), as amended, requiring both headlight and taillight.
f. Each shared mobility device shall be equipped with an on-board GPS device
capable of providing real-time location.
g. All shared mobility devices should be equipped with devices that allow the
permittee to remotely render a shared mobility device inoperable that has been
reported as being either damaged or defective.
h. All Electric Scooters/Bicycles must be certified as safe to operate under any
applicable standard by Underwriters Laboratories or an equivalent safety rating
agency.
IV. Operations
a. Each Permit shall designate the specific number of shared mobility devices that
the Permittee may deploy in the Town. The permit will establish a minimum and
maximum fleet size for an operator, with separate limits established for scooters
and bicycles.
b. The Town may make reasonable adjustments to the maximum fleet size during
the permit term.
c. The Town Manager reserves the right to order the removal of all devices due to
weather or other local situations, events, or emergencies for up to 48 hours.
d. Permittees must be aware of and plan for Town or Town-sponsored events,
providing additional staffing, rider education/awareness, and temporary no-ride
and no-park zones as necessary.
e. Permittees shall provide administrative access for Town officials to relocate
devices that are blocking the public right- of-way or creating obstacles for
vehicles or pedestrians.
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V. Safe Riding and Storage of Shared Mobility Devices
a. Devices shall be parked upright on hard surfaces in a manner that does not
obstruct or impede the public right of way in locations specified in Chapter 82 of
the Town Code.
b. Permittee shall apply geofencing specifications provided by the Town to direct
users to specified designated parking areas. Users shall not be allowed to sign out
of their ride unless parked in a designated area.
c. Bicycles and e-scooters shall be parked in such a manner as to provide a 4-foot
pedestrian clear zone area in the sidewalk.
d. Bicycles and e-scooters shall not be parked in such a manner as to impede or
interfere with any fire hydrant, call box, or other emergency facility; bus stops; or
utility pole or box; or the reasonable use of any commercial window display or
access to or from any building.
e. Bicycles and e-scooters shall not be parked in such a manner as to impede or
interfere with the reasonable use of any bicycle rack or news rack.
f. The Town Manager, or the Manager’s designee, reserves the right to determine
certain blocks where bicycle share or e-scooter parking is prohibited.
g. Bicycles and e-scooters may be left in on-street parking spaces only if the Town
Manager, or the Manager’s designee, has officially designated those spaces as
dockless mobility parking stations in connection with this program. The Town
will apply visible markings or post signs to identify any such parking stations.
Permittees shall not apply any markings or post any signs in public right-of-way.
h. Bicycles and e-scooters shall not be parked adjacent to or within:
i. Transit zones, including bus stops, shelters, passenger waiting areas and
bus layover and staging zones, except at existing bicycle racks;
ii. Loading zones;
iii. Disabled parking zone;
iv. Street furniture that requires pedestrian access (for example - benches,
parking pay stations, bus shelters, transit information signs, etc.);
v. Curb ramps;
vi. Entryways; and
vii. Driveways.
i. To the extent a Permittee desires to park bicycles or e-scooters in areas other than
the public right-of-way (e.g. parks, plazas, parking lots, private property, or transit
stations), the Permittee must first obtain the right to do so from the Town
Manager.
j. Permittee shall stop placing scooters or allowing contractors to place scooters
and/or bicycles in front of any address provided by the Town within 48 hours of
notice.
k. Permittee shall apply geofencing specifications provided by the Town to prohibit
riding/parking/locking scooters and/or bicycles in specified areas and geographic
areas of the Town (such as the Wolf Creek Greenway, Glade Creek Greenway,
Glade Town Trail, etc.). When the device enters a geofenced area, the Permittee
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will either disable the vehicle or reduce the speed to 5 mph or less. In addition to
limiting operation, the Permittee will notify the user of the restriction.
l. Any shareable mobility device found to be in violation of this section is subject to
removal; the Permittee must pay thirty-five dollars ($35.00) for each scooter
removed and five dollars ($5.00) per day of storage, including the day of removal
and the day of release from storage. The Town shall provide notice of removal
within twenty-four (24) hours of removal.
m. During deployment and rebalancing, employees and contractors of the Permittee
shall obey all Town Permit Program Regulations and shall not block traffic lanes,
parking lanes, and bus lanes without receiving prior permit approval. Permittee
shall abide by all Town Street and Sidewalk Closure requirements and standards.
n. Permittees shall provide notice to all users by means of signage and through a
mobile or web application that:
i. Bicyclists and e-scooters must not ride on sidewalks, trails, or greenways
and must yield to pedestrians at crosswalks; and
ii. Use of helmets are strongly encouraged for all users.
iii. Operation by anyone less than 16 years old is prohibited.
iv. All users must carry a government-issued photo ID when operating a
device.
v. Bicycles and electric scooters shall ride on streets, and where available, in
bike lanes;
vi. Stand-up electric scooters are to stay to the right of street lanes and to
offer the right of way to bicycles on bike lanes and bike paths
vii. Parking must be done in designated areas;
viii. Wearing headphones on or in both ears while riding a bicycle or scooter is
prohibited;
ix. Operating a shared mobility device while texting or while under the
influence of alcohol is prohibited.
o. Permittee shall provide education on the Town's existing rules and regulations,
safe and courteous riding, and proper parking.
VI. Equitable Access
a. Permittee will provide a non-credit and non-smartphone mechanism to access its
services.
b. The Town reserves the right to propose or designate service areas that will ensure
access to a variety of neighborhoods.
c. Mobile apps and other customer interface technology must be fully accessible to
persons with disabilities and accessible to screen readers, and must comply with
Section 508 of the United States Workforce Rehabilitation Act of 1973.
VII. Customer Service Requirements
a. Permittee shall provide easily visible contact information, including a toll-free
phone number and e-mail address on each bicycle or electric scooter for Town
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employees and/or members of the public to make relocation requests or to report
other issues with devices.
b. Permittees shall maintain a local Permittee representative and provide a direct
point of contact to the Town and its residents.
c. Permittees shall maintain a 24-hour customer service phone number for customers
to report safety concerns, complaints, or to ask questions. This phone number and
its website shall be provided on every device that is in service in the Town.
d. Permittee will maintain a multilingual website, call center, and mobile App
customer interface that is available twenty-four hours a day, seven days a week.
e. Upon notification by the Town, any scooter and/or bike belonging to Motorized
Dockless Scooter/Bike Share Program Operator that is improperly parked, left
standing, or unattended on any sidewalk, street, or public right-of-way under the
jurisdiction of the Town, the Motorized Dockless Scooter/Bike Share Operator
shall remove the scooter and/or bicycle within two (2) hours.
f. In the event a bicycle or e-scooter is not relocated, re-parked, or removed within
the timeframes specified herein, such devices may be removed by the Town or its
designee and taken to a facility for storage at the expense of the Permittee.
Notwithstanding any other provision of the Municipal Code of the Town of
Vinton, the Permittee shall be required to pay a fine for each device that is
removed from the public right-of-way by the Town, in addition to any storage
expenses. The amount of the fine shall be set by the Town Manager and shall be
contained in the permit.
g. Customers using scooters and/or bicycles that are permitted under this program
must be provided with a mechanism to notify the Permittee that there is a safety
or maintenance issue with the scooter and or bicycle.
h. In the event a safety or maintenance issue is reported for a specific device, that
bicycle or e-scooter shall immediately be made unavailable to users and shall be
removed within the timeframes provided herein. Any inoperable or unsafe device
shall be repaired before it is put back into service.
VIII. User Protections
a. Permittee must employ an electronic payment system that is compliant with the
Payment Card Industry Data Security Standards (PCI DSS).
b. Permittee must provide a Privacy Policy that safeguards customers' personal,
financial, and travel information and usage including, but not limited to, trip
origination and destination data. Permittee agrees to make its policies, procedures
and practices regarding data security available to the Town, upon request, and
further agrees that the Town reserves the right to hire a third party to perform a
security audit mid-way through the permit term, or at any time the Town
determines that an audit is warranted.
c. Permittee must provide customers the opportunity to assent explicitly to any
privacy policy, terms of service, or user agreements. Separately, customers must
have the ability to decline sharing any data not required to enable the Permittee to
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process and complete the transaction. The customer's options with regard to these
requirements shall be clearly stated and easily accessed by the customer.
d. Permittee shall produce a Privacy Policy that complies with any data protection
laws applicable to minors, and further, expressly limits the collection, storage, or
usage of any personally identifiable information to the extent absolutely required
to successfully accomplish the provision of an e-scooter and/or bicycle
transportation service. Without limitation to other permitting provisions requiring
anonymized origin/destination and route data for solely public purposes set forth
by the Town, Permittee may not make any personal data of program participants
in the Town available to any third party advertiser or other private entity,
including another entity that may be affiliated with or jointly owned by the entity
that owns Permittee.
e. Permittee shall not claim any legal right in its Terms of Use, Privacy Policy, or
elsewhere to institute retroactive changes to its Privacy Policy and shall provide
an opportunity for the customer to explicitly assent prior to any changes to its data
practices, including uses of data Permittee collected under a prior policy.
f. Permittee may not collect Personal Data related to, nor sort Personal Data nor
individual data subjects according to, the protected classes of race, color, religion,
sex (including, but not limited to, gender identity, transgender status, or sexual
orientation, pregnancy, childbirth or related medical conditions, national origin,
age, marital status, or disability, except for survey data collected on an opt-in
basis and for a public purpose expressly set forth by the Town. Permittee may not
deny service to any user on the basis of their refusal to provide any such survey
information or on the basis of their actual or perceived membership in any of the
protected classes listed above. The Town shall consult the Human Rights
Commission if it receives any complaints based upon any potential violations of
this provision.
g. Permittee must disclose any and all existing data sharing agreements and must
notify the Town in advance of any prospective partnership, acquisition or other
data sharing agreement. Permittee may not engage in or facilitate any inter-app
operability or other form of private partnership that includes data acquisition or
other data sharing model with any entity if the entity does not meet the standards
set forth herein.
h. Permittee shall disclose all data breaches to an affected customer within thirty
days of the breach.
IX. Insurance and Liability:
a. By signing and submitting a permit application, the Permittee certifies that it will
purchase and maintain, at its sole expense, and from a company or companies
authorized to do business within the Commonwealth of Virginia, insurance
policies containing the following types of coverages and minimum limits,
protecting from claims which may arise out of or result from the Permittee's
performance or non-performance of services under this agreement, or the
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performance or non-performance of services under this agreement by anyone
directly or indirectly employed by the Permittee or for whose acts it may be
liable:
i. Workers' Compensation - Statutory requirements and benefits. Coverage is
compulsory for employers of three or more employees, to include the
employer. Contractors who fail to notify the Town of increases in the
number of employees that change their workers' compensation
requirements under the Code of Virginia during the course of the
agreement shall be in noncompliance with the agreement. This policy shall
specifically list Virginia as a covered state.
ii. Employer's Liability - $100,000. This policy shall specifically list Virginia
as a covered state.
iii. Commercial General Liability - $1,000,000 per occurrence. Commercial
General Liability is to include bodily injury and property damage,
personal injury, advertising injury, contractual liability, and products and
completed operations coverage. The Town and its officers, employee
agents and volunteers must be named as an additional insured and so
endorsed on the policy.
iv. Automobile Liability - $1,000,000 per occurrence. (Only used if motor
vehicle is to be used in the agreement.)
v. Cyber Liability/ Information Technology - $1,000,000 per claim,
including coverage for costs of 3rd party notification, credit monitoring,
and fraud protection.
vi. All insurance coverage:
1. Shall be issued by an insurance carrier authorized to do business
within the Commonwealth of Virginia and rated A - VIII or better,
by A. M. Best Company or equivalent rating from an alternate
recognized ratings agency, and otherwise acceptable to the Town;
2. Shall be kept in force throughout performance of services;
3. Shall be an occurrence based policy;
4. Shall include completed operations coverage;
5. Shall contain a cross liability or severability of interest clause or
endorsement. Insurance covering the specified additional insured
shall be primary and non-contributory, and all other insurance
carried by the additional insureds shall be excess insurance;
6. Where additional insured required, such policy shall not have a
restriction on the limits of coverage provided to the Town as an
additional insured. The Town shall be entitled to protection up to
the full limits of the Permittee's policy regardless of the minimum
requirements specified in the Agreement.
b. Proof Of Insurance: Prior to performance of any services or delivery of goods, the
Permittee shall:
i. Have all required insurance coverage in effect;
9
ii. The Permittee shall deliver to the Town certificates of insurance for all
lines of coverage, or other evidence satisfactory to the Town in its sole
discretion. The Permittee shall be responsible that such coverage
evidenced thereby shall not be substantially modified or canceled without
30 days prior written notice to the Town; and
iii. The Permittee shall deliver to the Town endorsements to the policies
which require the Town and its officials, officers, employees, agents and
volunteers be named as "additional insured". Policies which require this
endorsement include: Commercial General Liability and Auto Liability.
Such endorsements must be approved by the Town, and
iv. Upon the request of the Town, provide any other documentation
satisfactory to the Town in its sole discretion, evidencing the required
insurance coverage, including but not limited to a copy of the insurance
policy and evidence of payment of policy premiums. The Permittee shall
require each of its subcontractors and suppliers to have coverage per the
requirements herein in effect, prior to the performance of any services by
such subcontractors and suppliers. Further, the Permittee shall ensure that
all Required Insurance coverages of its subcontractors and suppliers is and
remains in effect during performance of their services on the Project and
certifies by commencement of the Work that this insurance and that of
subcontractors is in effect and meets the requirements set forth herein. The
Town shall have no responsibility to verify compliance by the Permittee or
its subcontractors and suppliers.
c. Effect Of Insurance: Compliance with insurance requirements shall not relieve the
Permittee of any responsibility to indemnify the Town for any liability to the
Town, as specified in any other provision of this agreement, and the Town shall
be entitled to pursue any remedy in law or equity if the Permittee fails to comply
with the contractual provisions of this agreement. Indemnity obligations specified
elsewhere in this Agreement shall not be negated or reduced by virtue of any
insurance carrier's denial of insurance coverage for the occurrence or event which
is the subject matter of the claim, or by any insurance carrier's refusal to defend
any named insured. Permittee explicitly acknowledges and understands that it
assumes the risk of placing its dockless mobility devices on Town property and
that the Town will not be responsible for any damages to such devices arising
from their presence on Town property.
d. Waiver Of Subrogation: The Permittee agrees to release and discharge the Town
of and from all liability to the Permittee, and to anyone claiming by, through or
under the Permittee, by subrogation or otherwise, on account of any loss or
damage to tools, machinery, equipment or other property, however caused.
e. Sovereign Immunity: Nothing contained within this agreement shall effect, or
shall be deemed to affect, a waiver of the Town's sovereign immunity under law.
No agreement awarded as a result of this procurement transaction shall contain
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any provisions requiring the Town to waive or limit any sovereign or
governmental immunity to which it may be entitled.
f. Right to Revise or Reject: The Town reserves the right, but not the obligation, to
revise any insurance requirement not limited to limits, coverages and
endorsements, or reject any insurance policies which fail to meet the criteria
stated herein. Additionally, the Town reserves the right, but not the obligation, to
review and reject any insurer providing coverage due to its poor financial
condition or failure to operate legally.
X. Effective Dates
a. This policy shall be effective from December 17, 2019 and shall terminate on
January 1, 2024. During the time the program is in effect, the Town Manager
may amend the program regulations from time to time to ensure that participants
are meeting program goals. Any changes or amendments to program regulations
shall go into effect immediately. The Town shall notify Permittees of any such
changes or amendments as soon as practicable.
b. The Town reserves the right to terminate the program prior to January 1, 2024 if,
in the sole opinion of the Town Manager, the use or accessibility of public right-
of-way is compromised or compliance with program regulations is inadequate. If
the Town Manager terminates the program, Permittees shall remove all devices
from Town right-of-way within five (5) business days.
Meeting Date
April 18, 2023
Department
Treasurer/Finance
Issue
Further discussion of the Town Manager’s Recommended Budget for FY2023-2024.
Summary
The Treasurer and Finance Director will provide additional information to Council regarding the
recommended budget for FY2023-2024 and answer any questions that Council might have.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary