HomeMy WebLinkAbout2/16/2021 - Regular1
Vinton Town Council
Regular Meeting
Tuesday, February 16, 2021 at 7:00 p.m.
PARTICIPATION WILL BE BY ELECTRONIC COMMUNICATIONS PURSUANT
TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE
2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY
The Vinton Town Council will hold its regular meeting at 7:00 p.m. on Tuesday, February 16,
2021, using electronic communication means without the public being present in the Council
Chambers. Participation by Council members, staff, and the public will only be available through
electronic means. The public will have access to observe this regular meeting of Town Council
through a livestream on the Town’s Facebook page at www.facebook.com/vintonva. Citizens
may register to speak at this Council Meeting by calling the Town Clerk’s Office at 540-983-
0607 or sending an email to sjohnson@vintonva.gov by 12 Noon on Monday, February 15,
2021. Once registered, the citizen who wishes to address Council will be provided the Zoom
meeting information and will be allowed to join the meeting and address Town Council by
electronic means.
AGENDA
Consideration of:
A. CALL TO ORDER
B. CONFIRMATION THAT MEETING IS BEING HELD IN ACCORDANCE WITH
ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020
ACTS OF THE VIRGINIA GENERAL ASSEMBLY AND ROLL CALL
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
G. CONSENT AGENDA
1. Consider approval of minutes of the Regular Council Meeting of January 19,
2021
Sabrina M. McCarty, Vice Mayor
Keith N. Liles, Council Member
Laurie J. Mullins, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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2. Consider adoption of a Resolution appropriating funds in the amount of
$4,133.00 received from a property owner for installation of a concrete driveway
apron
H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
J. TOWN ATTORNEY
K. TOWN MANAGER
1. BRIEFINGS
a. Briefing on the 2021 Roanoke County Real Estate Reassessment – Ken
Fay with Roanoke County Real Estate Valuation
b. Briefing on the recommendation to issue Request for Proposals (RFPs)
for debt funding for Town Capital Projects in the Utility Fund – Anne
Cantrell/Courtney Rogers with Davenport & Company
2. ITEMS REQUIRING ACTION
a. Consider adoption of an Ordinance to amend Article I, In General, of
Chapter 62, Offenses and Miscellaneous Provisions, of the Vinton Town
Code – Nathan McClung
b. Consider adoption of a Resolution authorizing the Town Manager to
execute a Memorandum of Understanding between the City of Roanoke,
Town of Vinton, Counties of Roanoke and Botetourt, World Triathlon
Corporation and Roanoke Valley Convention and Visitors Bureau for the
2021 Ironman 70.3 Race Support Services – Town Manager
3. PROJECT UPDATES/COMMENTS
L. APPOINTMENTS TO BOARD/COMMISSIONS/COMMITTEES
1. Board of Zoning Appeals
2. Highway Safety Committee
M. REPORTS FROM COUNCIL COMMITTEES
1. Finance Committee
N. MAYOR
O. COUNCIL
P. ADJOURNMENT
Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in
order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior
to the meeting date so that proper arrangements may be made.
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NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
March 2, 2021 – 7:00 p.m. – Regular Council Meeting
March 5, 2021 – 1:00 p.m. – 5:00 p.m. – Council Retreat
March 15, 2021 - 2:00 p.m. – Finance Committee Meeting
March 10, 2021 – 8:30 a.m. – Public Works Committee Meeting
Meeting Date
February 16, 2021
Department
Town Clerk
Issue
Consider approval of the minutes of the Regular Council Meeting of January 19, 2021
Summary
None
Attachments
January 19, 2021
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JANUARY 19, 2021, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016
AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA
GENERAL ASSEMBLY
MEMBERS PRESENT: Bradley E. Grose, Mayor
Sabrina McCarty, Vice Mayor
Keith N. Liles
Laurie J. Mullins
Michael W. Stovall
STAFF PRESENT: Pete Peters, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Anne Cantrell, Finance Director/Treasurer
Fabricio Drumond, Police Chief
Nathan McClung, Principal Planner
Mandie Baker, Executive Assistant to the Police Chief
The Vinton Town Council meeting was held
Virginia Government Facebook Page. The Mayor
The Town Clerk called the roll with Council
Member Liles, Council Member Mullins
Member Stovall, Vice Mayor McCarty
Grose present and announced there was a quorum
of Council. The Town Clerk next announced the
names of staff and others present, confirmed that
the meeting was being held in acc
Town Ordinance No. 1016 and Section 4-0.01(g)
General Assembly and that everyone present was
participating by electronic means.
Roll call
After a Moment of Silence, Council Member
Liles led the Pledge of Allegiance to the U.S. Flag.
Under upcoming community events/
announcements:
announcement soon about the 2021 Festival and the
Chamber is considering
events in March and May
announcement in the near future.
Vice Mayor McCarty made a motion to approve
the Consent Agenda as presented; the motion was Meeting of December 15, 2020 and the
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the following vote, with all members voting: Vote 5-
0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose;
Nays (0) – None.
adopted Resolution No. 2404 transferring
salaries and benefits in the amount of
$983,508.00 reimbursed by the CARES
Act Funding from the General Fund to the
Capital Fund; adopted Resolution No.
2405 appropriating funds in the amount of
$1,509.00 received to satisfy a five-year
property recently sold and located at 107
South Pollard Street to the Façade Grant
Account; adopted Resolution
Vinton War Memorial Operating Supplies
Account
Under awards, introductions, presentations
proclamations, Chief Drumond
comments and introduced Brandon Settles, the new
Police Officer in the Department, who was present at
the meeting electronically.
recently chosen as one of the Roanoker Magazine’s
Top 40 under 40. Officer Alterio was present at the
meeting electronically.
promoted to Corporals in the Department. After brief
Brandon Alterio, Corporal Dustin Bray and Corporal
Andrew DiCarlo, who were all present at the meeting
electronically.
The next item under awards, introductions,
p
July 1, 2020
Department
was the fifth year that the Department has received
the award and expressed appreciation to all Town
staff that contributed to the budget document.
The next item on the agenda was a briefing to
update on the meter and software upgrade project in
the Utility Fund. Anne Cantrell reviewed a timeline,
which was part of the agenda package and will be
permanent record. Ms. Cantrell commented that a
rate study was done with Davenport & Company in
2019, which was presented to Council and adopted
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concerned due to the fact that one of the Town’s top
five customers reduced their consumption by 80%
Also, with the COVID-
March of 2020, there was another concern because
the Roanoke County S
customer.
Ms. Cantrell next commented that staff began having
teleworking capability potential with the CARES Act
funding and one of the eligible expenses was items
This presented a great opportunity since our
employees are out in the field and oftentimes are
being approached by customers. B
radio-read system, it will allow them to telework once
the upgrade is complete. Approximately $365,000
was funded from the CARES Act to get the project
Company will present debt options to the Town since
we now feel more comfortable with our revenues and
have a portion of the project accomplished with the
CARES Act funding. By the first of May, we should
have all of the funding from the debt and can begin
paying to complete the remainder of the project.
Ms. Cantrell further commented the hope is to have
the project completed by Fall of 2021. The Finance
Department is also doing an ERP software upgrade
to include utility billing software and will be moving to
Tyler MUNIS, which should be complete by January
2022. Ms. Cantrell next turned the meeting over to
Dave Miller with Core & Main for his presentation.
Mr. Miller next reviewed a PowerPoint presentation,
which was a part of the agenda package and will be
on file in the Town Clerk’s Office as
permanent record. The presentation included an
overview of the meter replacement project.
The next item on the agenda was a briefing on
proposed Ordinance to amend Article I, In General,
Provisions, of the Vinton Town Code
McClung next reviewed a PowerPoint presentation,
which was a part of the agenda package and will be
on file in the To
permanent record.
the amendments
that deal with grass and storage and accumulation
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noxious weeds which are already banned by the
Virginia State Code.
The two main amendments would allow for our Code
Enforcement Officer or any Town official in the Code
enforcement realm to charge either the owner or the
enforcement
owner regardless of who was held responsible.
Mr. McClung next commented on the major hurdles
amendments
system which would allow fines to be imposed for
present on the property for grass, one letter is sent
per season. If the violation is for trash, sometimes
they get a notice after the first initial warning that they
are in violation. For those cases that are non-
compliant, the
system, which is a timely process. With the
amendment, after there is a violation, there will be a
notification and if it is still non-
penalty can be imposed of $50 for the first offense
and $200 for every other offense after that within a
year. At no point in time during a year period will
someone be charged more than $3,000. The
ultimate goal is compliance and there is a provision
for a court hearing if the need does occur.
Mr. McClung further commented that a provision has
also been added for parcels that are more than one
acre stating that na
within fifty feet from every property line.
The Mayor commented these amendments will be a
over the years has been
someone to Court either they have taken care of the
situation or it has continued and gotten really bad.
was able to find a provision in the State Code that
allowed towns to have this option, but not counties.
The next item on the agenda was to consider
adoption of an Ordinance to amend Section 78-16 of
Article I, In General, and Section 78-43 of Article III,
Penalties, of Chapter 78, Solid Waste, of the Vinton
Town Code. The Town Manager first commented
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since we changed our solid waste ordinance. The
most identifiable change to the citizen was the use
of town-provided refuse carts.
several
Committee and our Public
administrative and the refuse crew, we feel like we
modifications that will help us continue to provide a
good service to the citizens and have a process that
they can better understand.
proposed amendments to Section 78-16. With
regard to revisions in Section 78-
Manager commented that in the current ordinance,
there were three notifications of violations. The
amendments will refine the violations so that upon
the first and second violation, the citizen will receive
a tag notifying them of the violation. With the third
violation they will also receive a tag, but in addition
they will receive a visit from the Code Enforcement
Officer. The tags have been updated and provide a
duplicate wh
team to keep a running log of the violations. Once
the third violation is reached that will trigger a visit
from our officer.
When the Code Enforcement Officer makes the visit,
we are hoping there will be a
resident to explain there has been a history and a
pattern that has developed and advise that on the
would be issued a $50 civil penalty. The
amendments also provide that if the penalty is not
paid within 14 days, it can be referred to the General
District Court and removes the reference to a Class
4 misdemeanor.
The Public Works Committee reviewed this item at
their meeting on January 13th
has recommended that Council consider approving
these amendments.
The refuse team has already begun to implement the
communicating to the residents what violations have
occurred. The tags include items such as contact
information and additional
violation such as rental of an additional cart or the 12
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household, we are giving some forgiveness if
someone makes a casual mistake of forgetting to put
their cart out or has an excessive amount of trash on
a rare occasion.
discussed in the Public Works Committee meeting
asked
opportunity for forgiveness throughout the year and
would not hold them accountable forever, but would
give them some future discrepancies.
annual Town calendar.
Council Member Mullins made a motion to adopt the
Ordinance as presented; the motion was seconded
by Council Member Mullins
following roll call vote, with all members voting: Vote
5-0; Yeas (5) –
Grose; Nays (0) – None.
Adopted Ordinance No. 1028 amending
Section 78-16 of Article I, In General, and
Section 78-
Town Code
The next item on the agenda was to consider
adoption
Access Fees by the Virginia Department of Wildlife
Resources (DWR). The Town Manager commented
this law took effect on January 1, 2021 and passing
this Resolution does not necessarily mean that we
are going to affect or change the outcome. We have
Resolution
order to receive feedback
paddling in the State and particularly in our area.
who possesses a motorized boat, fishing or hunting
Those who do not have these licenses would have
to pay this fee to get a permit to use a public water
access on
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families looking for affordable or free recreational
opportunities which typically have always been free.
For example, the Tinker Creek Canoe
Vinton is owned and operated by the Town, but is
listed on DWR’s website as a public access. The
average citizen may not
public access and because it is listed on the DWR
site, they may be confused on whether they need the
different access points throughout our area and the
region.
The Town Manager fur
concerns relate to little or no
landowners who own public access sites
possible financial and operational
businesses
procedures, no specific indication
properties for access. Other localities are adopting
revise this new law.
Council Member Stovall asked if DWR could control
they would not,
average citizen to know if they needed a permit or
not if they do not
Town operated and managed access versus a DWR
access.
Council Member Liles made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member Mullins
following roll call vote, with all members voting: Vote
5-0; Yeas (5) – Liles, Mulli
Grose; Nays (0) – None.
Adopted Resolution No. 2407 opposing
Boat Landing Access Fees by the Virginia
Department of Wildlife Resources
Council Member Stovall left the meeting at 8:06
p.m.
adoption of a
records to a permanent file. Anne Cantrell
year 2015 and the
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$5,005.65 and when compared to what was billed,
there was a 99.02% collection rate. With regard to
the Vehicle License Fee, which replaced the decal
several years ago
$12,284.13 compared to a 91.57% collection rate.
Vice Mayor McCarty
Resolution as presented; the motion was seconded
by Council Member Liles and carried by the following
roll call vote, with all members voting: Vote 4-0;
Yeas (4) – Liles, Mullins, McCarty, Grose; Nays (0)
– None; Absent (1) - Stovall.
Adopted Resolution No. 2408 allowing the
delinquent taxes and Vehicle License Fees
over five years old from the active records
to a permanent file
The next item on the agenda was to consider
water and sewer delinquent bills over five years old
from the active records to a permanent file. Anne
Cantrell commented this write-off is not required by
State Code, but is recommended by our auditors so
we do not have an unrealistic accounts receivable
$14,260.79. They billed out $3.4 million for 2015,
which amounts to a 99.59% collection rate.
Vice Mayor McCarty made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member Mullins
following roll call vote, with all members voting: Vote
4-0; Yeas (4) – Liles, Mullins, McCarty, Grose; Nays
(0) – None; Absent (1) - Stovall.
Adopted Resolution No. 2409 allowing the
delinquent bills over five years old from the
active records to a permanent file
The Town Clerk commented that Council
Member Stovall had advised that he would need to
leave the meeting and it would be documented in the
minutes.
The Town Manager first commented on the
ribbon cutting today for the opening of Our Daily
Bread and that Joe Goodpies at Vinyard Station will
open on January 28th. Council should have received
an invite from the Town Clerk for the February 19th
Council Retreat. We are planning for a half-day
retreat in the afternoon for a preliminary review of the
upcoming budget, discussion of
allocate toward immediate CIP items including traffic
signals and an update on the Strategic Plan that was
adopted by Council in July of 2020.
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The Town Manager next reviewed a PowerPoint
presentation on the Public Works Fleet leased
vehicles through Enterprise, which will be on file in
the Town Clerk’s Office as a part of the permanent
record.
The Town Manager next reviewed a PowerPoint
presentation on the
Municipal Building, which will be on file in the Town
that have been made in the Police Department. The
create a safer and nicer working environment for our
employees and for the
building. The Mayor commented that a majority of
the improvements were funded by the CARES Act
responded there were some Town funds that were
re-appropriated toward non-
items and the Police Department used some of their
Asset Forfeiture Funds for s
improvements, but the CARES Act covered most of
them.
also the Finance Department has had improvements
to the front counter and the drive-
better serve the citizens. The Mayor commented in
program that worked by putting funds back into the
economy, which was what it was designed to do.
Under reports from Council Committees, Anne
Cantrell provided a report on the Finance Committee
which met on January 11, 2021. Ms. Cantrell next
reviewed a PowerPoint presentation, which will be
permanent record. Ms. Cantrell commented under
other items that the Committee approved a request
from the Vinton F
merchandise for the volunteers. With regard to the
Vinton Business Center Revenue, this was a stand-
alone revenue for FY21 that was previously included
in the Gain Sharing Agreement and we were never
been able to know the full amount. When Roanoke
County calculated the Town’s 50%, it was $122,000,
which has been received and should be a continuing
revenue as long as the Vinton Business Center stays
occupied.
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Council Member Liles made a motion to adopt the
Resolution as presented; the motion was seconded
by Vice Mayor McCarty and carried by the following
roll call vote, with all members voting: Vote 4-0;
Yeas (4) – Liles, Mullins, McCarty, Grose; Nays (0)
– None; Absent (1) - Stovall.
Report
Under reports from Council Committees, the
Town Manager
Committee met on January 13, 2021 and then
reviewed a PowerPoint presentation, which will be
permanent record. The Town Manager commented
estimates that he is getting to update the traffic signal
lights. There are 11 intersections in the Town, all of
which are at least 50 years old and, in some cases,
older. This information will be shared with Council at
the Retreat on February 19th to get some guidance
on what you might want to tackle with current year
funds or program in the future CIP.
There are some larger scale paving projects needed
Hardy down to the town limits by Wolf Creek and a
large section of Washington Avenue from Pollard to
would take care of all of our primary travel routes in
the Town. We have done a good job over the past
several years in getting our neighborhoods paved,
but these primary roads have not been paved in over
40-50 years.
The refuse ordinance updates were discussed and
operational adjustments that have been made when
we have a violation which allows the crew to collect
the trash and leave a tag rather than not collect the
trash and leaving a tag.
Committee was given an update on where we are
with bulk collection since the change was made in
August to go to bi-weekly bulk and alternating with
recycling. As they transition out of the fall months
and the Christmas season, they feel like they can get
a better handle on a typical month collection cycle
and will be collecting more data over the next few
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and Council in the Spring or early Summer for
consideration as to whether we want to make
additional modifications to our bulk collection
schedule.
The Mayor expressed appreciation to staff for
their hard work and all of the reports that were given
tonight, the economic development still going on and
how the leasing of the vehicles will help with
Council to look at bill SB1157, which would remove
elections anytime other than in November and to let
our representatives know how we fee. The Mayor
indicated that he is adamantly opposed.
Comments from Council: Vice Mayor McCarty
commented on the items that were covered during
the meeting and although 2020 was bad, we did not
Council Member Liles commented on the opening of
which will hold employees accountable but also will
boost morale and gives them
Council Member Liles next commented that he does
elections, that it would be difficult to stand out in an
election that has multiple people on the ballot and
that he would respond to our legislators
Member Mullins commented on the assistance from
renovations.
Vice Mayor McCarty made a motion to adjourn
the meeting; the motion was seconded by Council
Member Mullins
with all members voting: Vote 4-0; Yeas (4) – Liles,
Mullins, McCarty, Grose; Nays (0) – None; Absent
(1) - Stovall. The meeting was adjourned at 8:56
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
February 16, 2021
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $4,133.00 received from
a property owner for installation of a concrete driveway apron
Summary
A check in the amount of $4,133.00 has been received from the property owner of 775 Bexhill Drive
and deposited in Revenue Account 200.1607.002, Sidewalks, Curb & Gutter. This check is for a
concrete driveway apron that will be installed by the Public Works Department.
It is necessary to appropriate the $4,133.00 to the Public Works, Maintenance of Highways, Streets
& Bridges Account Number 200.4101.712 - Sidewalks, Curb & Gutter in order to pay for the material
invoices when received.
The Finance Committee reviewed this item at their February 8, 2021 meeting and recommends
approval.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
FEBRUARY 16, 2021 AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT
TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO.
1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE
VIRGINIA GENERAL ASSEMBLY
WHEREAS, the Town of Vinton received payment for the installation of a concrete driveway
apron; and
WHEREAS, the revenue from the property owner of 775 Bexhill Drive has been received into the
Revenue Account 200.1601.002– Sidewalks, Curb and Gutter in the amount of
$4133.00; and
WHEREAS, in order that the money can be used for payment of invoices for material needed to
install the driveway apron, it is necessary for the Vinton Town Council to
appropriate the funds from the Revenue Account 200.1601.002 – Sidewalks, Curb &
Gutter to the Public Works Operating Budget Account Number 200.4101.712
Maintenance of Highways, Streets and Bridges, Sidewalks, Curb & Gutter.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $4133.00
200.25000 Estimated Revenue $4133.00
FROM
REVENUE:
200.1601.002 Sidewalks, Curb & Gutter $4133.00
TO
EXPENDITURE:
200.4101.712 Sidewalks, Curb & Gutter $4133.00
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
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Meeting Date
February 16, 2021
Department
Treasurer/Finance Department
Issue
Briefing on the 2021 Roanoke County Real Estate Reassessment
Summary
Each year, the Roanoke County Assessor’s Office establishes the property values for all property
in the County, which includes property within the Town. A letter is developed and sent to all
property owners detailing their assessment values for both the land and buildings. The letter
details the previous three years’ worth of assessments in a table. As required by the General
Assembly, the letter is to state the tax percentage increase or decrease the actual taxes paid
would be as compared to the previous year.
Ken Fay, Roanoke County Real Estate Valuation Director, will give the PowerPoint presentation
at the meeting and answer any questions that Council might have.
Council is scheduled to conduct their Public Hearing on the tax rates on April 6, 2021. Pursuant
to Section 58.1-3321 of the Code of Virginia, as amended, any assessment that results in an
increase of one percent or more requires that the Notice of Public Hearing be given at least 30
days prior to the date of the hearing. The Notice will need to run in the Vinton Messenger on
March 4, 2021.
Attachments
Power Point Presentation
Recommendations
No action required
Town Council
Agenda Summary
Town Of Vinton February, 2021
2021 Real Estate
Reassessment
2021 TOV Real Estate Assessment
Category
2020
Assessed
Value
2021
Assessed
Value
Change in
Assessed
Value
%
Change
Residential 401,898,800 424,927,200 $23,028,400 5.73%
Commercial 106,209,900 $108,122,700 $1,912,800 1.80%
Total $508,108,500 $533,049,700 $24,941,200 4.91%
Assessment Increase Attributed To:
New Construction $287,200 0.06%
Market Value $24,654,000 4.85%
Total $24,941,200 4.91%
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2021 Assessment Percentage Change by
Classification
Public Information Office3
6.25%
4.36%4.40%
1.80%
0.00%
1.00%
2.00%
3.00%
4.00%
5.00%
6.00%
7.00%
Single Family
Urban
Single Family
Suburban
Multi-Family Residential Commercial/
Industrial
Ye
a
r
-Ov
e
r
-Ye
a
r
%
C
h
a
n
g
e
2021 Assessment Percentage Change by Classification
4
Median Sales Price History –Single Family Residential
Roanoke County
$197,000 $193,000 $198,250 $202,000 $195,000 $200,000 $196,000
$209,750 $209,500 $215,000
$235,000
$100,000
$120,000
$140,000
$160,000
$180,000
$200,000
$220,000
$240,000
2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Me
d
i
a
n
S
a
l
e
s
P
r
i
c
e
Median Sales Price -Residential
2010 through 2020
5
Median Sales Price History –Single Family Residential
Town of Vinton
$125,500 $130,000
$139,000
$132,500
$140,000 $140,000 $137,000
$145,000 $150,000
$169,000
$100,000
$110,000
$120,000
$130,000
$140,000
$150,000
$160,000
$170,000
$180,000
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Me
d
i
a
n
S
a
l
e
s
P
r
i
c
e
Median Sales Price -Residential
2011 through 2020
6
History of Residential Sales Roanoke County
635 746
953 938 1,033 1,095 1,136 1,159 1,273 1349
153
156 153
123 119 113
95
57 50
18 0
20
40
60
80
100
120
140
160
180
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Fo
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e
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l
o
s
u
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s
History of Total Sales and Foreclosures
2010 through 2020
Number of Sales Foreclosures
7
History of Residential Sales Town of Vinton
37 36 43
58 61
70 68
103 107
114
11
14
17
13
10
16
10
14
8
2
0
2
4
6
8
10
12
14
16
18
0
20
40
60
80
100
120
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
Fo
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e
s
Nu
m
b
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o
f
S
a
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e
s
History of Total Sales and Foreclosures
2010 through 2020
Number of Sales Foreclosures
8
2021 Assessment Hearing Dates
•Assessment notices were mailed December 31, 2020
•Informal Appeals were held
•January 11 through January 20, 2021
•Formal Appeals with Board of Equalization (BOE)
•Dates for BOE meetings are as follows:
•April 29, 2021 -July 29, 2021 -October 28, 2021
•The final deadline to apply for an appeal is September 13, 2021
•Call Real Estate Valuation Office at 772-2035 extension 0 for information
Disabled Veterans Property Tax
Exemption
9
•Administered through Commissioner of Revenue’s Office
•Criteria for veterans or surviving spouse
•Principal place of residence
•Owned and occupied by disabled veteran or unremarried surviving spouse
•Certification letter stating that disability is 100% service related
•Information available on Roanoke County website or contact the Commissioner of
Revenue’s office at (540) 776-7116 or (540) 772-2048.
Real Estate Valuation
Management & Budget
Tax Freeze Program for the Elderly
& Disabled
10
•Administered through Commissioner of Revenue’s Office
•Criteria
•Disabled or over age 65
•Combined income of less than $56,566
•Net assets not exceeding $200,000
•Information available on Roanoke County website or contact the Commissioner of
Revenue’s office at (540) 776-7116 or (540) 772-2048.
Real Estate Valuation
Management & Budget
Questions or Comments
11
Meeting Date
February 16, 2021
Department
Finance/Treasurer
Issue
Briefing on the recommendation to issue Request for Proposals (RFPs) for debt funding for Town
Capital Projects in the Utility Fund
Summary
Courtney Rogers with Davenport & Company will make a presentation on the recommended
financing option for Town Capital Projects in the Utility Fund as a follow-up to the rate analysis
performed in 2019.
Attachments
PowerPoint presentation
Recommendations
Consensus of Council to move forward with issuance of RFPs
Town Council
Agenda Summary
Member NYSE|FINRA|SIPC
February 16, 2021
Town of Vinton, Virginia
Utility System Review and Capital Discussion
In July 2019, Davenport & Company (“Davenport”), in our capacity as Financial Advisor to the
Town of Vinton (the “Town”), completed an updated Rate Study for the Town’s Utility Fund.
As part of the Rate Study, Davenport developed and recommended a multi-year rate increase
plan through Fiscal Year 2023 in order to be able to take care of needed capital improvement
projects to the system.
In January 2020, the Town adopted the first phase of the rate increase plan. As part of it’s FY
2021 Budget the Town adopted the second phase effective as of July 1, 2020.
The proposed rate increases that were adopted as part of the FY 2021 Budget included
increases to the Minimum Service Charges by 8.00% and increases to the Volumetric
Consumption Rates by 6.00%.
The plan was for the same increases for Fiscal Years 2022 and 2023.
The ‘fly in the ointment’ was the loss of Cardinal Glass usage when they began recycling water
via the implementation of a closed loop chiller on their cooling equipment. Based upon the
essentially breakeven result in FY2020 it appears the rates adopted in January 2020 covered
this reduction which means there may be a need for more than just an inflationary increase in FY
2024 to take care of the capital plan as originally contemplated. That is to be determined at a
later date.
This review will provide an update on the projections and provide a recommendation as to how to
move forward with financing the needed capital projects.
February 16, 2021
Introduction
Utility System Review and Capital Discussion 1
February 16, 2021
Summary of Historic Water & Wastewater Rate Increases
2003 2004 2005 2006 2007 2008
Water - - - 7.0% - 7.0%
Wastewat - - 10.0% 20.0% - 16.7%
2009 2010 2011 2012 2013 2014
Water - 10.0% 15.0% - - 8.7%
Wastewat - 10.0% 15.0% - - 8.7%
2015 2016 2017 2018 2019 2020*
Water 8.9% 8.9% - - - 6.0%
Wastewat 8.9% 8.9% - - - 6.0%
* Last 6 months of FY.
Summary of Historic Water & Wastewater Rate Increases
Utility System Review and Capital Discussion 2
February 16, 2021
Historical Utility Fund Results
Actual Actual Actual Actual Actual
2016 2017 2018 2019 2020
Total Revenues $3,718,513 $3,738,738 $3,661,312 $3,807,071 $3,802,891
Total Expenditures 2,139,306 2,100,931 2,287,587 2,517,366 2,409,972
Revenues less Expenditures $1,579,207 $1,637,807 $1,373,725 $1,289,706 $1,392,919
Less: Transfers 0 114,177 140,298 171,913 181,628
Less: Debt Service 813,603 724 ,871 762,196 768,658 772,930
Net Revenues before Capital Expenses $765,604 $798,758 $471,231 $349,135 $438,361
Less: Capital 0 0 0 106,008 135,994
Addition to / (Use of) Fund Balance $765,604 $798,758 $471,231 $243,127 $302,367
Cash and Cash Equivalents $1,101,786 $1,644,206 $2,027,154 $2,194,266 $2,385,943
Days Cash on Hand 136 204 232 232 259
Recommended Policy Floor 180 180 180 180 180
Recommended Policy Target 270 270 270 270 270
Utility System Review and Capital Discussion 3
February 16, 2021
Fiscal 2020 Budget vs. Actual
Administration was higher due to
required VRS Retirement
Contribution increase.
Budget Actual Varience
Water Service Billing $1,600,000 $1,596,474 ($3,526)
Sewer Service Billing 1,810,000 1,795,142 (14,858)
Bulk Water 115,000 168,511 53,511
Other 203,028 242,764 39,736
Total Revenues $3,728,028 $3,802,891 $74,863
Administration $443,651 $518,509 ($74,858)
Customer Accounts 351,211 315,141 36,070
Water System Maint 864,831 798,302 66,529
Purchased Water 125,000 147,810 (22,810)
Wastewater System Maint 651,090 630,210 20,880
Debt Service & Transfers 1,007,035 954,558 52,477
Total Expenditures $3,442,818 $3,364,530 $78,288
Revenues Over Expenditures $285,210 $438,361 $153,151
Capital Outlay 285,210 135,994 149,216
Net After Transfers $0 $302,367 $302,367
Cash and cash equivalents $2,385,943
Days Cash on Hand 259
Utility System Review and Capital Discussion 4
Upcoming Capital Needs
Town of Vinton, Virginia
February 16, 2021 Utility System Review and Capital Discussion 5
February 16, 2021
AAA Tax-Exempt Interest Rates
(January 2020 to Present)
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
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1
AAA Tax-Exempt Rates (Since January 1, 2020)
5 Year 10 Year 15 Year 20 Year 25 Year 30 Year
Utility System Review and Capital Discussion 6
February 16, 2021
Tax-Exempt Interest Rates - % time Rates Have Been Lower
(Since 1999)
0.
0
0
%
0.
0
6
%
0.
0
7
%
0
.
1
1
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0.8%
1.0%
1.2%
1.4%
1.6%
0%
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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30
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9
9
9
Year
% of Days MMD has been Less than Current MMD Since 1999 Current MMD 2/8/2021)
Utility System Review and Capital Discussion 7
As shown in its Fiscal Year 2021 Capital Improvement Plan, the Town has three projects that it
anticipates borrowing for this year. Those projects are summarized in the table below:
Davenport has updated its pro-forma analysis to determine what effects the projects will have on
the finances of the system.
Furthermore, the model projects the system spends nearly $1 million over the next 6 years on
pay-go capital.
February 16, 2021
Fiscal Year 2021 Borrowing Needs
Category Amount
Upgraded Meter System $2,050,000
3rd Street Sewer Lift Station 1,950,000
SCADA Upgrade 370,000
Total $4,370,000
Summary of FY 2021 Borrowing Needs
Utility System Review and Capital Discussion 8
February 16, 2021
Borrowing Options
In order to determine the lowest cost of funds, Davenport evaluated various financing
possibilities for the Town. The key considerations, amongst others, were the following:
–Current Interest Rates;
–Size of the transaction; and,
–The amortization term of the outstanding obligations.
Based upon the transaction contemplated by the Town, Davenport recommends seeking a direct
bank loan via a request for proposals that would be due back by March 10, 2021.
The Town could pursue a Virginia Resources Authority financing which would possibly have lower
rates today but will not be locking in rates until May 11, 2021 roughly 60 days after bank
proposals would be due. There is also the possibility that VRA would require the Utility projects
to meet a Debt Service Coverage covenant.
With the possibility of the long-end of the yield curve rising in the near future, waiting until May
could potentially result in rates higher than a direct bank loan rate.
Utility System Review and Capital Discussion 9
February 16, 2021
Key Characteristics of a Direct Bank Loan
The key characteristics of a Direct Bank Loan can be summarized as follows:
–Davenport, on the Town’s behalf, distributes a Request for Proposals (RFP) to solicit competitive
interest rate proposals from local, regional, and national lenders;
–Note: Sending out the RFP in no way obligates the Town to move forward, nor does it cost
anything to send out the RFP.
–The RFP can specify several different loan term and/or structure options for bidders to provide in
their proposals;
–The repayment structure can be tailored to meet the Town’s cash-flow needs;
–The Town has the benefit of knowing the interest rate, terms, and conditions before deciding
whether or not to move forward;
–The entire process could be completed in approximately 30-45 days;
–Davenport works “at risk.” The Town does not pay any costs if the Town decides not to move
forward with a transaction;
–Direct Bank Loans often allow for the ability to prepay loan at any time in whole or in part, and
sometimes without penalty.
Utility System Review and Capital Discussion 10
Davenport’s estimates for the Town’s 2021 borrowing incorporate the following Key Assumptions:
–Assumes an issuance via a Direct Bank Loan;
–Assumes a closing on March 22, 2021;
–All projects amortized over 10 years at a rate of 2.00%;
–Incorporates $80,000 in estimated issuance costs;
–Interest is assumed to be payable semi-annually on March 1 and September 1 beginning
September 1, 2021; and,
–Principal is assumed to be paid annually on September 1 beginning September 1, 2021.
February 16, 2021
Key Borrowing Assumptions
Utility System Review and Capital Discussion 11
February 16, 2021
Estimated Series 2020 Debt Service
Principal Interest Total Principal Interest Total Principal Interest Total Principal Interest Total
2022 193,000$ 37,394$ 230,394$ 183,000$ 35,573$ 218,573$ 35,000$ 6,731$ 41,731$ 411,000$ 79,698$ 490,698$
2023 194,000 35,960 229,960 185,000 34,210 219,210 35,000 6,470 41,470 414,000 76,640 490,640
2024 198,000 32,040 230,040 189,000 30,470 219,470 36,000 5,760 41,760 423,000 68,270 491,270
2025 202,000 28,040 230,040 192,000 26,660 218,660 36,000 5,040 41,040 430,000 59,740 489,740
2026 206,000 23,960 229,960 196,000 22,780 218,780 37,000 4,310 41,310 439,000 51,050 490,050
2027 210,000 19,800 229,800 200,000 18,820 218,820 38,000 3,560 41,560 448,000 42,180 490,180
2028 215,000 15,550 230,550 204,000 14,780 218,780 39,000 2,790 41,790 458,000 33,120 491,120
2029 219,000 11,210 230,210 208,000 10,660 218,660 39,000 2,010 41,010 466,000 23,880 489,880
2030 223,000 6,790 229,790 212,000 6,460 218,460 40,000 1,220 41,220 475,000 14,470 489,470
2031 228,000 2,280 230,280 217,000 2,170 219,170 41,000 410 41,410 486,000 4,860 490,860
Total 2,088,000$ 213,024$ 2,301,024$ 1,986,000$ 202,583$ 2,188,583$ 376,000$ 38,301$ 414,301$ 4,450,000$ 453,908$ 4,903,908$
Estimated Series 2021 Debt Service
Upgraded Meter System (2% Planning Rate)
Estimated Series 2021 Debt Service
3rd Street Sewer Lift Station (2% Planning Rate)
Estimated Series 2021 Debt Service
SCADA Upgrade (2% Planning Rate)
Total Estimated Series 2021 Debt Service
(2% Planning Rate)
Fiscal
Year
Utility System Review and Capital Discussion 12
February 16, 2021
Projected Impact on Existing Debt Service
Principal Interest Total Principal Interest Total Principal Interest Total
2022 657,760$ 114,873$ 772,633$ 411,000$ 79,698$ 490,698$ 1,068,760$ 194,571$ 1,263,331$
2023 667,024 96,986 764,010 414,000 76,640 490,640 1,081,024 173,626 1,254,650
2024 681,545 78,790 760,335 423,000 68,270 491,270 1,104,545 147,060 1,251,605
2025 619,448 60,114 679,562 430,000 59,740 489,740 1,049,448 119,854 1,169,302
2026 554,222 44,463 598,685 439,000 51,050 490,050 993,222 95,513 1,088,735
2027 400,086 30,213 430,299 448,000 42,180 490,180 848,086 72,393 920,479
2028 322,474 21,518 343,992 458,000 33,120 491,120 780,474 54,638 835,112
2029 122,831 16,080 138,911 466,000 23,880 489,880 588,831 39,960 628,791
2030 126,283 12,628 138,911 475,000 14,470 489,470 601,283 27,098 628,381
2031 129,832 9,079 138,911 486,000 4,860 490,860 615,832 13,939 629,771
2032 133,482 5,429 138,911 - - - 133,482 5,429 138,911
2033 124,074 1,729 125,802 - - - 124,074 1,729 125,802
Total 4,539,062$ 491,901$ 5,030,963$ 4,450,000$ 453,908$ 4,903,908$ 8,989,062$ 945,809$ 9,934,871$
Existing Town Utility System Debt Service Estimated Series 2021 Debt Service Projected Town Utility System Debt Service
Fiscal
ear
Utility System Review and Capital Discussion 13
February 16, 2021
Existing & Projected 2021 Financing Debt Service
Utility System Review and Capital Discussion 14
Davenport’s pro-forma projections incorporate the following assumptions about future revenues
and expenditures:
–Consumption remains constant at current levels;
–Operating Revenues are grown assuming the rates and charges are imposed as adopted
through FY 2023 with projected increases in FY 2024 through FY 2026 as follows;
–Sewage Treatment costs paid to the Western Virginia Water Authority are assumed to grow at
12.6% in FY 22 and 2.00% thereafter;
–Remaining Operating Expenditures and Capital Outlay grow at 2.00% annually from the levels
presented in the 2021 Proposed Budget beginning in Fiscal Year 2022; and,
–Reserve for Contingencies of $145,514 has been removed from FY 2021 and beyond.
February 16, 2021
Key Pro-Forma Assumptions
Projected Projected Projected
2024 2025 2026
Minimum Charge 8.00% 7.00% 5.00%
Volumetric Consumption 6.00% 5.00% 4.00%
Utility System Review and Capital Discussion 15
February 16, 2021
Pro-Forma Projection Results
Note: 2021 Expenditures are based upon levels presented in the 2021 Budget.
Budget Projected Projected Projected Projected Projected
2021 2022 2023 2024 2025 2026
Total Operating Revenues $3,826,500 $4,056,379 $4,301,732 $4,563,622 $4,801,006 $4,993,392
Total Operating Expenditures $2,621,128 $2,715,091 $2,768,494 $2,822,964 $2,878,524 $2,935,195
Total Non-Operating Expenditures $0 $0 $0 $0 $0 $0
Income (Loss) Before Transfers $1,205,372 $1,341,287 $1,533,238 $1,740,658 $1,922,482 $2,058,197
Total Transfers $244,862 $244,862 $244,862 $244,862 $244,862 $244,862
Existing Debt Service 770,629 772,633 764,010 760,335 679,562 598,685
Potential Meter Replacement Debt Service - 230,394 230,394 230,394 230,394 230,394
Potential Sewer Station Upgrade Debt Service - 218,573 218,573 218,573 218,573 218,573
Potential SCADA Debt Service 41,731 41,731 41,731 41,731 41,731
Town portion of WVWA Upgrade Debt Service 13,000 13,000 13,000 13,000 13,000
Total Debt Service $770,629 $1,221,600 $1,212,977 $1,209,302 $1,128,529 $1,047,652
Addition (Use) of Fund Balance $189,881 ($125,175)$75,399 $286,493 $549,091 $765,682
Debt Service Coverage Excluding Capital 1.25 0.90 1.06 1.24 1.49 1.73
VML Legal Requirement 1.20 1.20 1.20 1.20 1.20 1.20
Recommended Target 1.35 1.35 1.35 1.35 1.35 1.35
Total Capital Outlay $153,720 $156,754 $159,849 $163,006 $166,227 $169,511
Beginning Fund Balance $2,385,943 $2,422,103 $2,140,174 $2,055,724 $2,179,211 $2,562,075
Use of Fund Balance For Capital (153,720) (156,754) (159,849) (163,006) (166,227) (169,511)
Adjustment to match CAFR cash - - - - - -
Addition to Fund Balance 189,881 (125,175)75,399 286,493 549,091 765,682
Ending Fund Balance $2,422,103 $2,140,174 $2,055,724 $2,179,211 $2,562,075 $3,158,247
Projected Projected Projected Projected Projected Projected
2021 2022 2023 2024 2025 2026
Change in Operating Revenues ($)$23,609 $229,879 $245,353 $261,890 $237,384 $192,386
Change in Operating Revenues (%)1% 6% 6% 6% 5% 4%
Change in Operating Expenditures/Capital Outlay ($)$228,882 $96,997 $56,497 $57,627 $58,780 $59,955
Change in Operating Expenditures/Capital Outlay (%)9% 3% 2% 2% 2% 2%
Days Cash on Hand 243 187 178 186 220 273
Projected Change in Revenues and Expenditures
Utility System Review and Capital Discussion 16
February 16, 2021
Projected Revenues and Expenditures
Utility System Review and Capital Discussion 17
February 16, 2021
Projected Debt Service Coverage
Utility System Review and Capital Discussion 18
February 16, 2021
Historic & Projected Days Cash on Hand
Utility System Review and Capital Discussion 19
Based upon the projected revenue increases and the expenditure assumptions incorporated into
this analysis, the capital projects that the Town is planning to borrow in Fiscal Year 2021 are
achievable with additional future rate increases that decline over time.
Furthermore, with the projected increases, the Town is still projected to add to its fund balance
even after budgeted funds are spent on capital outlay.
Depending upon system growth and usage over the next couple of years the future rate
increases could be revised downward.
February 16, 2021
Observations/Key Takeaways
Utility System Review and Capital Discussion 20
General Government Debt (1)
Issue Issue Year Original Par
Outstanding
6/30/2020 Final Maturity Coupon
VRA GO Public Improvement Bonds 2006 $755,000 $350,000 10/1/2026 3.64 - 4.96%
VACo GO Refunding Bond 2016 702,000 494,000 2/1/2027 2.05%
GO Refunding Bond 2013 2,228,409 1,141,234 11/1/2024 2.05%
U.S. Bancorp Capital Lease 2017 257,602 170,506 12/29/2024 2.43%
Home Trust Bank 2018 157,053 126,186 7/27/2025 3.10%
Total General Government $4,100,064 $2,281,926
Utility Debt
Issue Issue Year Original Par
Outstanding
6/30/2020 Final Maturity Coupon
Virginia Revolving Loan Fund - GO W&S Bond 2003 $1,250,704 $363,069 7/1/2024 3.30%
Virginia Revolving Loan Fund - GO W&S Bond 2004 2,479,000 995,923 10/1/2026 3.10%
Virginia Revolving Loan Fund - GO W&S Bond 2006 1,210,000 452,069 3/1/2026 3.10%
GO Public Improvement Bond 2013 1,993,152 1,284,137 11/1/2032 2.85%
VACo Revenue W&S Bond 2016 1,786,000 1,513,000 8/1/2027 2.05%
U.S. Bancorp Capital Lease 2017 46,171 23,742 12/29/2022 2.29%
U.S. Bancorp Capital Lease 2017 488,638 323,532 12/29/2024 2.43%
WVWA 2015 294,516 221,589 9/1/2032 2.35%
Total Utility Debt $9,548,181 $5,177,060
Stormwater Debt
Issue Issue Year Original Par
Outstanding
6/30/2020 Final Maturity Coupon
2019 Street Sweeper Lease Purchase 2019 $242,703 $211,070 4/19/2026 3.02%
Total Stormwater Debt $242,703 $211,070
Total Debt Outstanding as of June 30, 2020 $13,890,948 $7,670,056
Vinton, VA Summary of Outstanding Debt as of June 30, 2020
February 16, 2021
Ongoing Refinancing Analysis
(1) Does not include Obligations Payable to Roanoke County.
Utility System Review and Capital Discussion 21
February 16, 2021
Ongoing Refinancing Analysis (cont.)
In total, the Town has approximately $7.6 million in debt outstanding as of June 30, 2020 across General
Government, Utility, and Stormwater purposes.
Interest rates on the Town’s existing debt range from 2.05% - 4.96%.
As discussed, interest rates remain at or near historic lows.
Together with Town Staff, Davenport is evaluating each of the Town’s outstanding debts to determine which
obligations are potential refinancing candidates.
Depending on the ultimate refinancing rates received, savings on potential refinancings could be upwards of
$100,000.
Therefore, Davenport recommends that the Town’s Direct Bank Loan RFP for the New Money utility projects
be tailored to also include potential refinancings of existing debt.
Prior to moving forward with any refinancings, Davenport would present to Town Council the estimated
savings based upon the actual rates received via the RFP process.
Utility System Review and Capital Discussion 22
February 16, 2021
Proposed Timeline
Date Action
February 16 Town Council Meeting:
Davenport presents Plan of Finance for 2021 Bonds
February 17 Davenport sends out Request for Proposals (RFPs)
March 10 RFPs due by 11 am.
March 11/12 Follow-up with proposers regarding any questions and clarifications.
March 16
Town Council Meeting:
Davenport presents results of the Request for Proposals to Town Council.
Authorizing Resolution and forms of Financing Documents would be
available should Council wish to move forward.
Week of March 23 Closing
Utility System Review and Capital Discussion 23
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February 16, 2021
Courtney E. Rogers
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Alex Hock
Associate Vice President
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ahock@investdavenport.com
Utility System Review and Capital Discussion 24
The U.S. Securities and Exchange Commission (the “SEC”) has clarified that a broker, dealer or municipal securities dealer engaging in municipal advisory activities outside the scope of
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entity, such as a not for profit corporation, that has commenced an application or negotiation with an entity to issue municipal securities on its behalf and for which it will provide support. If
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Version 01/13/2014 AH/CR
February 16, 2021
Disclaimer
Utility System Review and Capital Discussion 25
Meeting Date
February 16, 2021
Department
Planning and Zoning
Issue
Consider adoption of an Ordinance to amend Article I, In General, of Chapter 62, Offenses and
Miscellaneous Provisions, of the Vinton Town Code
Summary
In order to promote a more efficient and effective code enforcement process in relation to
accumulation of trash, garbage, etc. or growth of weeds, town staff have proposed amendments
that would allow for a civil penalty system to be instituted. Additionally, these amendments would
allow for the Town code enforcement official(s) to use their discretionary authority in deciding
whether to cite the property owner or occupant of a property found to be in violation. The civil
penalties provide a better alternative to the current system structured by the Town Code by
affording town staff the ability to issue direct economic penalties to property owners or occupants
who violate these provisions.
Miscellaneous provisions concerning noxious weeds, exemptions for specific and uncommon
areas of natural vegetative growth, and the addition of definitions are also included in these
amendments.
Town Council was briefed on the Code amendments at the Council meeting held on January 19,
2021.
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
Town Council
Agenda Summary
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, FEBRUARY 16, 2021, AT 7:00 P.M., BY ELECTRONIC
COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA
(1950), AS AMENDED, ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF
CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY
AN ORDINANCE amending Article I, In General, of Chapter 62, Offenses and
Miscellaneous Provisions, of the Vinton Town Code.
NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of
Vinton that Article I, In General, of Chapter 62, Offenses and Miscellaneous Provisions, of the
Vinton Town Code is hereby amended as follows:
CHAPTER 62 – OFFENSES AND MISCELLANEOUS PROVISIONS
Footnotes:
--- (1) ---
Cross reference— Courts, ch. 22; traffic and vehicles, ch. 90.
State Law reference— Crimes and offenses generally, Code of Virginia, title 18.2; local
ordinances prohibiting obscenity, Code of Virginia, § 18.2-389.
ARTICLE I. - IN GENERAL
Sec. 62-1. – Definitions.
For the purpose of this article, certain terms and words used herein shall be defined as follows:
(a) Abatement Cost means the town’s cost of labor, equipment and supplies for, or the
contract price of and any charges to the town with respect to, its removal and disposal of weeds,
noxious weeds, trash, garbage, refuse, litter, debris, materials, inoperable machinery, machinery
parts, equipment, appliances, motor vehicle tires, or any other dangerous or harmful substances
from a property.
(b) Occupant means any person, other than an Owner, who is over the age of eighteen (18)
years, who resides or operates a business on any property lying in the town, and who has
possession or control of that property. Occupant shall include, but not necessarily be limited to, a
tenant with a leasehold interest in the property.
(c) Owner means any person shown by any public record maintained by any circuit court
clerk, treasurer, commissioner of revenue or town clerk who, alone or jointly or severally with
others, has an ownership interest in any property lying in the town .
2
(d) Property means any lot or parcel of real estate (and any interest therein) lying in the
town, identified by a County of Roanoke Official Tax Number.
(e) Town manager means the town manager or his designee.
(f) Trash means abandoned personal property, garbage, refuse or debris openly lying on any
parcel, which might endanger the health of other residents of the city.
(g) Weed or weeds as used in this article means any plant, grass or other vegetation growing
upon any property in the town, and any other undesirable growth, excluding trees, ornamental
shrubbery, vegetable and flower gardens purposefully planted and maintained by the owner or
occupant free of weed hazard or nuisance, cultivated crops, or undisturbed woodland not
otherwise in violation.
(h) “Noxious weed” or “noxious weeds” as used in this article shall include, regardless of
height, any noxious weeds referenced in the Section 15.2-902 of the Code of Virginia, as
amended, or noxious weeds as defined by the Virginia Department of Agriculture and Consumer
Services pursuant to Section 3.2-802 of the Code of Virginia, as amended.
Sec. 62-21. - Attempt to commit misdemeanor.
Every person who attempts to commit an offense which is a misdemeanor shall be
punishable by the same punishment prescribed for the offense the commission of which was the
object of the attempt.
State Law reference— Attempts to commit misdemeanors; how punished, Code of Virginia, §
18.2-27.
Sec. 62-32. - Accumulation of trash, garbage, etc., or growth of weeds.
(a) It shall be unlawful and a public nuisance for the owner or occupant of any property within
the town to permit the accumulation thereon of any trash, garbage, refuse, litter, debris,
materials, or inoperable machinery, machinery parts, equipment, appliances, motor vehicle
tires (four tires or more), or any other dangerous or harmful substances which might restrict
the ingress or egress from any exit door of a structure, attract or harbor varmints (snakes,
skunks, rats), and/or mosquitoes, and might endanger the health or safety of the owner,
occupant, or other residents of the town.
(b) It shall be unlawful and a public nuisance for the owner or occupant of any of property
within the town to permit the growth of any weed or weeds of any grass, weeds, or other
foreign growth to a height of 12 inches or more thereon; except that in the case of a property
greater than one (1) acre in area, natural vegetation growing more than fifty (50) feet from
every property line shall not constitute a violation of this article. It shall be unlawful and a
public nuisance for the owner or occupant of any property within the town to permit the
growth of any noxious weeds thereon.
3
(c) The town manager, or his authorized agent, shall give the owner and occupant of any
property violating this section a written notice directing the owner and/or occupant to
remove from such property the offensive condition within ten days from the date of the
notice. Failure to comply with such notice shall constitute a class 4 misdemeanor.
(d) If the owner and occupant of any property fails to comply with a notice given pursuant to
subsection (c) above, the town manager or his authorized agent may have the weeds,
noxious weeds, trash, garbage, refuse, litter, debris, materials, inoperable machinery,
machinery parts, equipment, and appliances, motor vehicle tires, or machinery parts, debris
or any other dangerous or , harmful substances removed or cut , or the grass, weeds or
foreign growth cut, by agents or employees of the town. In the alternative, the town manager
or his authorized agent may hire a private contractor to remove or abate the public nuisance.
In either case, tThe abatement cost for the public nuisance of removal or cutting shall be
chargeable to and paid by the owners or occupant of the property and may be collected by
the locality against either the owner or occupant as taxes are collected.
(e) All abatement costs Every charge authorized by this section with which the owner or
occupant of any such property shall have been assessed and which remains unpaid shall
constitute a lien against such property ranking on a parity with liens for unpaid local taxes
and enforceable in the same manner as provided in articles 3 (§ 58.1-3940, et seq.), and 4 (§
58.1-3965, et seq.), of chapter 39 of title 58.1 of the Code of Virginia (1950), as amended.
The town may waive any such liens in order to facilitate the sale of the property. Such liens
may be waived only as to a purchaser who is unrelated by blood or marriage to the owner
and who has no business association with the owner. All such liens shall remain a personal
obligation of the owner at the time the liens were imposed.
(f) Violations of this section shall be subject to a civil penalty, in the amount of $50 for the first
violation, or violations arising from the same set of operative facts. The civil penalty for
subsequent violations not arising from the same set of operative facts within 12 months of
the first violation shall be $200. Each business day during which the same violation is found
to have existed shall constitute a separate offense. In no event shall a series of specified
violations arising from the same set of operative facts result in civil penalties that exceed a
total of $3,000 in a 12-month period.
(g) In the event three (3) civil penalties shall have been imposed on the same property owner or
occupant for the same or similar violation, not arising from the same set of operative facts,
within a 24-month period, any subsequent violation shall constitute a Class 3 misdemeanor.
State Law Reference – Providing for the removal or disposal of trash, cutting of grass, weeds,
and running bamboo, Code of Virginia, §15.2-901; Abatement or removal of nuisances, Code of
Virginia, §15.2-1115; Penalties for violation of ordinances, § 15.2-1429
Sec. 62-43. - Scalping tickets to athletic and other events; exceptions; punishment.
(a) It shall be unlawful for any person, firm or corporation to resell for profit any ticket for
admission to any sporting event, theatrical production, lecture, motion picture, musical
concern, or any other event open to the public, for which tickets are ordinarily sold,
4
regardless of whether the event shall take place within the corporate limits of the Town of
Vinton.
(b) This section shall not apply to any event sponsored by a religious, charitable, or educational
organization where all or a portion of the admission price reverts to the sponsoring group
and the resale for profit of such ticket is authorized by the sponsor of the event and the
manager or any owner of the facility in which the event is being held.
(c) Any person, firm, or corporation violating this section shall be guilty of a class 3
misdemeanor. The sale of each individual ticket shall be considered a separate offense,
regardless of whether multiple tickets are sold in a single transaction.
Secs. 62-54—62-20. – Reserved.
* * *
BE IT FURTHER ORDAINED, that this Ordinance shall become effective February 2, 2021.
This Ordinance adopted on motion made by Council Member _______________, seconded by
Council Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
____________________________________
Susan N. Johnson, CMC, Town Clerk
1
Meeting Date
February 16, 2021
Department
Administration
Issue
Consider adoption of a Resolution authorizing the Town Manager to execute a Memorandum of
Understanding between the City of Roanoke, Town of Vinton, Counties of Roanoke and Botetourt,
World Triathlon Corporation and Roanoke Valley Convention and Visitors Bureau for the 2021
Ironman 70.3 Race Support Services
Summary
The local governments of the City of Roanoke, the Town of Vinton, the County of Roanoke and
the County of Botetourt have established an agreement to partner with the Roanoke Valley
Convention and Visitors Bureau and the World Triathlon Corporation (WTC) to host the Visit
Virginia’s Blue Ridge IRONMAN 70.3 on June 6th, 2021.
The VVBR IRONMAN 70.3 will be a world class elite level triathlon that will feature swimming,
bicycling and running segments in consecutive order and will take place or travel through portions
of each of the four localities during the morning of June 6th, 2021.
This event has already sold out with over 2,500 athletes from all over the United States and the
World, thereby introducing thousands of visitors to our local communities during the week leading
up to the event.
The event is a huge undertaking by all parties and will require substantial participation from each
local government to assist and support the event with staff, use of facilities, the closing certain
public roads and providing for the participants and spectators public safety.
The MOU as presented has been established to identify the roles and responsibilities of the event
organizers and the four local government, to include event liability protections and the
reimbursement of any direct out-of-pocket expenses to the participating localities that are incurred
in support of the event.
Agenda Summary
2
Attachments
Memorandum of Understanding
Resolution
Recommendations
Motion to adopt Resolution
{2800128-1, 077947-00001-01} Page 1 of 18
MEMORANDUM OF UNDERSTANDING AMONG CITY OF ROANOKE, TOWN OF
VINTON, COUNTY OF ROANOKE, COUNTY OF BOTETOURT, WORLD TRIATHLON
CORPORATION, AND ROANOKE VALLEY CONVENTION AND VISITORS BUREAU
REGARDING
2021 IRONMAN 70.3 RACE SUPPORT SERVICES
This Memorandum of Understanding (“Agreement”) is made and entered into by
and among the City of Roanoke, (“Roanoke City”); the Town of Vinton, (“Vinton”); the
County of Roanoke, (“Roanoke County”); and the County of Botetourt, (“Botetourt”),
each of which is a political subdivision or municipality of the Commonwealth of Virginia,
(the “Participating Localities”), World Triathlon Corporation, a Florida corporation d/b/a
IRONMAN (“WTC”), and Roanoke Valley Convention and Visitors Bureau D/B/A Visit
Virginia’s Blue Ridge, a Virginia nonstock corporation (“VVBR”).
SECTION 1. BACKGROUND:
World Triathlon Corporation, a Florida Corporation (“WTC”) and its subsidiaries
own and operate IRONMAN 70.3 – branded events. VVBR has entered into an agreement
with WTC for WTC to conduct an IRONMAN 70.3 triathlon annually within the
geographical boundaries of the Participating Localities; VVBR has agreed to provide
limited financial support, WTC staff housing, and facilitation services for the triathlon in
exchange for WTC’s selecting Virginia’s Blue Ridge as the destination venue, all as more
particularly set forth in such agreement. VVBR’s agreement with WTC shall in no way
obviate or supersede WTC’s obligations to obtain requisite permits and licenses within
each Participating Locality.
WTC and VVBR have requested the Participating Localities’ assistance with the
provision of support services for the triathlon events, and the Participating Localities are
willing to provide such services. The purpose of this Agreement is to set forth the parties’
{2800128-1, 077947-00001-01} Page 2 of 18
responsibilities as they pertain to the support services to be provided by the Participating
Localities for the 2021 triathlon event (the “Event”), to be held in Virginia’s Blue Ridge on
June 6, 2021.
SECTION 2. TERMS:
A. VVBR’s Responsibilities:
1. Assign a staff member to serve as the point person to represent the
Participating Localities in all matters regarding the Event. Such VVBR point
person shall not have the authority to bind the Participating Localities
without their express, written consent thereto.
2. Provide copies of all non-privileged or otherwise proprietary documentation,
agreements, and other writings, whether in electronic format or otherwise,
in VVBR’s possession, concerning the Event that is reasonably requested
by the Participating Localities.
3. Serve as coordinator between WTC and the Participating Localities’ Police
Departments, Fire and Rescue Departments, Parks and Recreation
Departments, and administrative officials (i.e. City, County, and Town
Managers and their designees) in all appropriate future Event planning.
This includes and is not limited to, providing the Participating Localities
reasonable advance notice of relevant meetings, being copied on relevant
correspondence between VVBR and WTC concerning the Event, and being
invited to participate in relevant conference calls concerning the Event.
{2800128-1, 077947-00001-01} Page 3 of 18
4. VVBR agrees that it will not commit or otherwise pledge any specific
resources or assistance from any of the Participating Localities to the Event
without the prior express, written approval of the Participating Locality.
5. VVBR shall indemnify, protect, defend and hold harmless WTC and the
Participating Localities, and each of their respective shareholders, affiliates,
directors, officers, employees, contractors, subcontractors, volunteers,
representatives, and agents from and against any and all claims, liabilities,
losses, damages, injuries, demands, actions, causes of action, suits,
proceedings, judgments, and expenses, including without limitation,
attorneys’ fees, court costs, and other legal expenses, arising out of, directly
or indirectly, or in connection with: (i) any breach or alleged breach of any
provision of this Agreement by VVBR or any representation or warranty
made by the VVBR herein; or (ii) any negligent act or omission to act by
VVBR , or any of its employees, servants, or agents. The obligations herein
shall in full force and effect and shall survive the Termination Date of this
Agreement.
B. WTC’s Responsibilities:
1. WTC shall apply for and obtain a special event permit from each of the
Participating Localities (“Special Event Permit”), if required by applicable
law.
2. WTC agrees that each Participating Locality will not be required to provide
support services outside of the borders of their respective locality, unless
approved by each respective Participating Locality.
{2800128-1, 077947-00001-01} Page 4 of 18
3. WTC shall, throughout the Term, obtain and maintain its own
comprehensive general liability insurance, workers’ compensation and
automobile liability insurance for the Event from an insurance company
rated A or better by Moody’s or AM Best for, without limitation, any and all
claims of bodily injury, death, property damage, and advertising liability, and
any and all litigation, mediation and settlement costs, related to any claims
for or by any Event participants, volunteers, referees, officials,
scorekeepers, spectators, sponsors, and staff with a minimum combined
single limit equal to but not less than two million U.S. dollars
($2,000,000.00) per occurrence for any one incident or accident, and not
less than five million U.S. dollars ($5,000,000.00) in aggregate, statutory
limits for workers’ compensation coverage which limits may be satisfied with
any combination of primary and excess coverage; provided, that, any such
excess coverage follows form of the primary coverage. WTC shall cause
the Participating Localities to be named as additional insureds under the
required insurance policies, by endorsement, in connection with the Event.
The insurance provider’s certificate evidencing the foregoing required
insurance must be provided to Participating Localities at least thirty (30)
days prior to the date of the Event.
4. WTC shall indemnify, protect, defend and hold harmless VVBR and the
Participating Localities,, and each of their respective shareholders,
affiliates, directors, officers, employees, contractors, subcontractors,
volunteers, representatives, and agents from and against any and all
{2800128-1, 077947-00001-01} Page 5 of 18
claims, liabilities, losses, damages, injuries, demands, actions, causes of
action, suits, proceedings, judgments, and expenses, including without
limitation, attorneys’ fees, court costs, and other legal expenses, arising out
of, directly or indirectly, or in connection with: (i) any breach or alleged
breach of any provision of this Agreement by WTC or any representation
or warranty made by WTC herein; or (ii) any negligent act or omission to act
by WTC , or any of its employees, servants, agents or assigns.
5. WTC agrees that it will not commit or otherwise pledge any specific
resources or assistance from any of the Participating Localities to the Event
without the prior express, written approval of the Participating Locality.
6. WTC agrees that any route for the Event located within the Participating
Localities’ jurisdictions are selected by the Participating Localities in
consultation with WTC, and that such land is used in its AS IS condition.
WTC acknowledges that the Participating Localities make no warranties or
representations regarding the suitability of the land for the Event.
7. WTC will reimburse the Participating Localities for any direct out-of-pocket
costs reasonably incurred in the provision of support services associated
with the Event, provided, however, that any such costs and rates must be
itemized and pre-approved in writing by WTC. For purposes of this
subsection, electronic mail shall constitute requisite approval. For purposes
of this Agreement, support services shall include, but not be limited to, EMS,
fire, police, and such other services requested in writing by WTC from the
Participating Localities to conduct the Event and itemized estimates of all
{2800128-1, 077947-00001-01} Page 6 of 18
such costs shall be provided to WTC within fourteen (14) days after its
request for such support services or as soon thereafter as such estimates
may be reasonably calculated and provided. The reimbursement described
in this Section shall be paid by WTC within thirty (30) days after the later of
(a) the Event or (b) the date WTC has been provided with itemized invoices
for such reimbursement costs.
C. The Participating Localities’ Responsibilities:
With the respect to the Event, and at no cost to WTC (unless otherwise expressly
stated below), Participating Localities shall, as the case may be, do, obtain, or
provide (or cause to do, obtain, or provide) the following:
1. Assist in selection of an appropriate route for the triathlon; provided,
however, the final route for the triathlon must be agreed to by all parties,
which agreement will not unreasonably be denied, delayed or conditioned.
2. Once a route has been agreed upon by all parties, the Participating
Localities will each create a list of landowners who own property adjacent
and surrounding the route and shall provide such publicly available
information to WTC and VVBR, which information may be used by WTC to
notify the property owners of the Event, at WTC sole cost, through WTC’s
Traffic Impact Notice program.
3. Provide police assistance (with matters such as road closures and traffic
and crowd control) through the Participating Localities’ Police or Sheriff’s
Departments, where applicable. Prior to the Event WTC and the
{2800128-1, 077947-00001-01} Page 7 of 18
Participating Localities’ will use best efforts to mutually agree upon the
scope of services and the rates to be paid by WTC (not to exceed the
Participating Localities’ standard rates) for the police assistance to be
provided by the Localities’ law enforcement personnel, including the
localities’ standard overtime rates where applicable. The Participating
Localities’ law enforcement personnel shall assist in providing assistance
with road closures and traffic and crowd control, and as may further be
provided in each of the Participating Localities’ special events permits. All
road closures shall be subject to approval by the Participating Localities’
governing bodies, where applicable. As stated above in Section 2.B.2, law
enforcement personnel will be assigned to provide assistance under this
Section within their respective home jurisdictions unless otherwise agreed
by the Participating Locality.
4. Provide emergency services for police and firefighting services through the
Participating Localities’ Police, Fire, and Rescue Departments, and as may
further be provided in each of the Participating Localities’ Special Events
Permits.
5. Provide reasonable assistance to WTC in securing any necessary parks
and other locations within each Participating Localities’ jurisdiction for the
purpose of storing materials and related equipment in connection with the
Event.
6. Provide various reasonable resource needs to WTC associated with the
Participating Localities’ Parks and Recreation Departments.
{2800128-1, 077947-00001-01} Page 8 of 18
7. The parties acknowledge that there may be additional responsibilities and
obligations of the Participating Localities that are unique and specific to
each Participating Locality that are not included herein, which may be
included in the Special Event Permit WTC will be required to have with each
Participating Locality. These additional terms will be discussed by the
Participating Localities with WTC and VVBR closer to the Event as part of
the planning process.
SECTION 3. TERMINATION:
Each of the Participating Localities reserves the right to withdraw their support, and
cancel their participation in the agreement, prior to the Event, at any time, if WTC fails to
submit information required to obtain a Special Event Permit or otherwise fails to
reasonably fulfill any of its responsibilities, as set forth in Section 2B of this Agreement,
after notice to WTC and providing WTC with thirty (30) days from the date of WTC’s
receipt of written notice to cure such breach, which breach shall be described in detail in
such notice.
SECTION 4. MODIFICATION:
This Agreement may only be modified in writing from time to time as deemed
mutually desirable and acceptable to all parties, except the contact information, which
may be modified as provided in Section 5.
{2800128-1, 077947-00001-01} Page 9 of 18
SECTION 5. NOTICE:
Any notice, statement, or demand required or permitted to be given hereunder by
either party to the other shall be in writing and shall be given personally or by courier, by
overnight delivery service, by certified mail, return receipt requested, postage prepaid, or
by confirmed (either machine or personal) facsimile transmission, addressed to the
recipient as follows:
Notices to Roanoke City shall be addressed as follows:
Robert S. Cowell, Jr.
Roanoke City Manager
Noel C. Taylor Municipal Building, Suite 364
215 Church Avenue, SW,
Roanoke, VA 24011
Telephone:540-853-8333
Email: bob.cowell@roanokeva.gov
Notices to Roanoke County shall be addressed as follows:
Daniel R. O’Donnell
Roanoke County Administrator
5204 Bernard Drive, Suite 402
Roanoke, VA 24018
Telephone: 540-772-2017
Email: dodonnell@roanokecountyva.gov
Notices to Vinton shall be addressed as follows:
Richard Peters
Town Manager
311 S. Pollard St., Vinton, VA 24179
Telephone: (540) 983-0607
Email: rpeters@vintonva.gov
Notices to Botetourt County shall be addressed as follows:
Gary P. Larrowe
County Administrator
57 South Center Dr., Ste. 200, Daleville, VA 24083
Telephone: (540) 928-2006
Email: glarrowe@botetourtva.gov
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Notices to VVBR shall be addressed as follows:
Landon C. Howard
President
101 Shenandoah Avenue NE, Roanoke, VA 24016
Telephone: (540) 342-6025
Email: lhoward@visitvbr.com
Notices to WTC shall be addressed as follows:
Attn: Chief Legal Officer
3407 W. Dr. Martin Luther King Jr. Blvd, Suite 100, Tampa, FL 33607
Telephone: 813.868.5940
Email: legal@ironman.com
A party may modify its own contact information set forth in this section by giving notice
to the other parties at the addresses set forth in this section.
SECTION 6. EFFECTIVE DATE AND TERMINATION:
This Agreement shall become effective as of the date when all parties have signed
it, and shall remain in effect until the date that is thirty (30) days after 2021 Event, unless
this Agreement is sooner terminated in accordance with the terms of this Agreement (the “Term”).
SECTION 7. GOVERNING LAW; VENUE:
This Agreement shall be governed in accordance with the laws of the
Commonwealth of Virginia, excluding its choice of law provisions. The exclusive venue
for any dispute arising out of this Agreement shall be in the state and federal courts
located in the City of Roanoke, Virginia, and each party consents to the exclusive
jurisdiction of such courts.
SECTION 8. FORCE MAJEURE
None of the parties to this Agreement shall be liable for failure to perform under
this Agreement if such failure arises out of causes beyond control, and without the fault
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or the negligence of said party. Such causes may include, but are not restricted to, Act of
God or the public enemy, fires, floods, epidemics, pandemic, public health emergency,
quarantine restrictions, freight embargoes, and unusually severe weather. In every case,
however, a failure to perform must be beyond the control and without the fault or the
negligence of said party.
SECTION 9 – COVID-19 COMPLIANCE
VVBR, WTC, their employees, agents, successors, and assigns shall comply with
state and federal laws, regulations, standards-of-industry, executive orders, and orders
of public health agencies concerning the COVID-19 declared state of emergency with
regard to the Event. The Participating Localities intend to protect the health and safety of
their employees, agents, contractors, citizens, and others in the course of planning for
and providing a venue and assistance for the Event. The COVID-19 pandemic is a rapidly
evolving event. Mandates are based on the best available guidance at the time of
issuance and are subject to change at any time. The parties will defer to ongoing guidance
from the Virginia Department of Health (VDH), the Centers for Disease Control (CDC),
and the Virginia Department of Labor and Industry (DOLI). The Parties to this Agreement
shall confer regularly, but no less often than bi-weekly, regarding updated public health
compliance requirements for the Event.
SECTION 10. ENTIRE AGREEMENT
This Agreement, including any exhibits hereto, embodies the complete agreement
of the parties hereto with respect to the subject matter described herein, and supersedes
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all oral or written previous or contemporary agreements or understandings between the
parties relating to any of the matters herein, except to the extent additional terms and
conditions may be included in the Special Event Permits each of the Participating
Localities will have with WTC. To the extent additional terms and conditions are contained
in the Special Events Permits, such terms and conditions will not contradict the terms of
this Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement by their authorized
representatives.
THE CITY OF ROANOKE
Date: _______________ ____________________________________
By: Robert S. Cowell, City Manager
COMMONWEALTH OF VIRGINIA )
City of Roanoke ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2021, by Robert S. Cowell, the City Manager for the City of Roanoke, Virginia for and on
behalf of the City of Roanoke, Virginia.
My commission expires:__________________
______________________________________
Notary Public
Registration No. ________________________
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THE TOWN OF VINTON
Date: _______________ ____________________________________
By: Richard W. Peters, Jr., Town Manager
COMMONWEALTH OF VIRGINIA )
County of Roanoke ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_________ 2021, by Richard W. Peters, Jr., the Town Manager for the Town of Vinton,
Virginia for and on behalf of the Town of Vinton, Virginia.
My commission expires:__________________
______________________________________
Notary Public
Registration No. ________________________
Approved to form:
________________________________
Town Attorney
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THE COUNTY OF ROANOKE
Date: _______________ ____________________________________
By: Daniel R. O’Donnell, County Administrator
COMMONWEALTH OF VIRGINIA )
County of Roanoke ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2021, by Daniel R. O’Donnell, the County Administrator for the County of Roanoke,
Virginia, for and on behalf of County of Roanoke , Virginia.
My commission expires:__________________
______________________________________
Notary Public
Registration No. ________________________
Approved to form:
________________________________
Office of the Roanoke County Attorney
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THE COUNTY OF BOTETOURT
Date: _______________ ____________________________________
By: Gary Larrowe, County Administrator
COMMONWEALTH OF VIRGINIA )
County of Botetourt ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of _________
2021, by Gary Larrowe, the County Administrator for the County of Botetourt, Virginia, for
and on behalf of County of Botetourt, Virginia.
My commission expires:__________________
______________________________________
Notary Public
Registration No. ________________________
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ROANOKE VALLEY CONVENTION AND VISITOR’S BUREAU,
D/B/A VISIT VIRGINIA’S BLUE RIDGE
Date: _______________ ____________________________________
By: Landon C. Howard, President
COMMONWEALTH OF VIRGINIA )
City/ County of __________________ ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_________2021, by Landon C. Howard, President of Roanoke Valley Convention and
Visitors Bureau D/B/A Visit Virginia’s Blue Ridge, for and on behalf of Roanoke Valley
Convention and Visitors Bureau D/B/A Visit Virginia’s Blue Ridge.
My commission expires:__________________
______________________________________
Notary Public
Registration No. ________________________
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WORLD TRIATHLON CORPORATION
Date: _______________ ____________________________________
By: Shane Facteau, Chief Operating Officer
State of Florida )
County of __________________ ) to-wit:
The foregoing instrument was acknowledged before me this _____ day of
_________2021, by Shane Facteau, Chief Operating Officer of World Triathlon
Corporation, for and on behalf of World Triathlon Corporation.
My commission expires:__________________
______________________________________
Notary Public
Registration No. ________________________
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1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
FEBRUARY 16, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS
PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED,
ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020
ACTS OF THE VIRGINIA GENERAL ASSEMBLY
WHEREAS, the local governments of the City of Roanoke, the Town of Vinton, the County of
Roanoke and the County of Botetourt desire to partner with the Roanoke Valley
Convention and Visitors Bureau and the World Triathlon Corporation (WTC) to
host the Visit Virginia’s Blue Ridge IRONMAN 70.3 on June 6th, 2021; and
WHEREAS, the VVBR IRONMAN 70.3 is a world class elite level triathlon that will feature
swimming, bicycling and running and will attract visitors from all over the United
States and the World, introducing thousands of visitors to our local communities;
and
WHEREAS, the event will take place or travel through portions of each of the four localities,
thereby requiring the local governments to assist and support the event with staff,
use of facilities, the closing certain public roads and providing for the participants
and spectators public safety; and
WHEREAS, WTC and the event organizers agree to properly insure, indemnify, protect, defend
and hold harmless the participating localities while working on behalf of the event;
and
WHEREAS, WTC agrees to reimburse the participating localities for any direct out-of-pocket
expenses that are incurred in support of the event.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE TOWN OF
VINTON, VIRGINIA, AS FOLLOWS:
1. The Memorandum of Understanding is hereby approved in a form substantially
similar to the one presented to Council and approved by the Town Attorney.
2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute
and then deliver the Memorandum of Understanding and any other necessary
documents in furtherance of the same.
This Resolution adopted on motion made by Council Member _______________, seconded by
Council Member __________________, with the following votes recorded:
AYES:
NAYS:
2
APPROVED:
_______________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
1
Meeting Date
February 16, 2021
Department
Council
Issue
Appointments to Boards/Commissions/Committees
Summary
Council needs to make appointments to the following:
Board of Zoning Appeals
Justin Davison has resigned from the Board of Zoning Appeals effective December 18, 2020.
Meghan Noga has submitted her application and is interested in being appointed to complete Mr.
Davison’s unexpired term beginning February 16, 2021 and ending June 30, 2022. Teresa Davis
has submitted her application and is interested in being appointed as an alternate for a term
beginning February 16, 2021 and ending February 15, 2026.
Highway Safety Committee
The terms of Henry Cantrell, Wayne Guffey, Sarah Reid and Craig Burch all expire on March 5,
2021. All four are interested in being reappointed to a new three-year term beginning March 6,
2021 and ending March 5, 2024.
Lee Minnix has submitted her application and is interested in being appointed to fill the vacant
position for a three-year term beginning March 6, 2021 and ending March 5, 2024.
Attachments
None
Recommendations
Nominate and motion to appoint individuals
Town Council
Agenda Summary
Meeting Date
February 16, 2021
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee met on February 8, 2021 and the following items were discussed at the
meeting:
• Items of Discussion
• Update on Debt Financing Status
• Budget Resolution – Bexhill Driveway Apron
• December 2020 Financial Statements
• FY22 Budget Update
Attachments
PowerPoint Presentation
December 2020 Financial Report Summary
Recommendations
Motion to approve December 2020 Financial Report
Town Council
Agenda Summary
Report from Finance Committee
Town Council Meeting 2/16/2021
Items of Discussion
•Update on Debt Financing Status
•Budget Resolution –Bexhill Driveway Apron
•December 2020 Financial Statements
•FY22 Budget Update
2 Finance Department/Treasurer’s Office
Financial Report for December 2020
General Fund
•Revenues at 117% of Budget Expectations
•Expenditures at 94% of Budget Expectations
Grant Fund
•Revenues at 18% of Budget Expectations
•Expenditures at 8% of Budget Expectations
3 Finance Department/Treasurer’s Office
Financial Report for December 2020
Utility Fund
•Revenues at 114% of Budget Expectations
•Expenditures at 101% of Budget Expectations
Capital Fund
•Revenues at 100% of Budget Expectations
•Expenditures at 313% of Budget Expectations
Stormwater Fund
•Revenues at 100% of Budget Expectations
•Expenditures at 89% of Budget Expectations
4 Finance Department/Treasurer’s Office
Financial Report for December 2020
5 Finance Department/Treasurer’s Office
Account Balance
General Fund Cash $2,062,042.81
Grant Fund Cash 250,781.76
Utility Fund Cash 1,288,157.69
Capital Fund Cash 210,945.03
Stormwater Fund Cash 86,736.03
Total Cash $3,898,663.32
Restricted Funds $508,730.57
Police Evidence Fund $26,676.13
Account Balance
General Fund Investments $2, 332,379.87
Utility Fund Investments 980,393.60
Total Investments $3,312,773.47
Total Cash & Investments $7,211,436.79
Other Items
•Update on Debt Financing Status
•Davenport & Company Briefing on 2/16/21
•Budget Resolution –Bexhill Driveway Apron
•Consent Agenda on 2/16/21
•FY22 Budget Update
•March 5th –Council Retreat
•April 6th –Adoption of Tax Rates
•May 18th –Work Session (or Public Hearing)
•June 1st –Public Hearing (or Budget Adoption)
•June 15th –Budget Adoption
6 Finance Department/Treasurer’s Office
Action Item
•Motion to approve December 2020 Financial Report
7 Finance Department/Treasurer’s Office
Financial Report Summary
December 31, 2020
Budget Budget Posted Posted Balance YTD
General Fund 200
Revenues 7,168,550 2,767,801 1,052,122 3,230,601 462,800 117%
Expenditures 7,168,550 3,692,992 654,026 3,464,837 (228,155) 94%
Revenues over/(under) Expenditures (925,191) 398,096 (234,236)
Grant Fund 250
Revenues 4,000 4,395,609 307,659 776,216 (3,619,393) 18%
Expenditures 4,000 4,395,609 62,710 349,869 (4,045,740) 8%
Revenues over/(under) Expenditures - 244,949 426,347
Utility Fund 300
Revenues 3,826,500 1,875,346 553,715 2,144,710 269,364 114%
Expenditures 3,826,500 1,996,557 533,669 2,008,534 11,977 101%
Revenues over/(under) Expenditures (121,211) 20,046 136,176
Capital Fund 400
Revenues 175,000 87,465 14,583 87,500 35 100%
Expenditures 175,000 87,500 85,055 273,825 186,325 313%
Revenues over/(under) Expenditures (35) (70,472) (186,325)
Stormwater Fund 600
Revenues 499,477 249,639 41,623 249,739 100 100%
Expenditures 499,477 233,989 36,663 207,084 (26,905) 89%
Revenues over/(under) Expenditures 15,650 4,960 42,655
Total All Funds
Revenues 11,673,527 9,375,860 1,969,702 6,488,766 (2,887,094) 69%
Expenditures 11,673,527 10,406,647 1,372,123 6,304,149 (4,102,498) 61%
Revenues over/(under) Expenditures (1,030,787) 597,579 184,617