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HomeMy WebLinkAbout2/7/2023 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, February 7, 2023 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. MENTION OF THE GUIDELINES FOR CITIZEN PARTICIPATION E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS G. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of January 17, 2023 H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Introduction and Swearing In Ceremony for Jair De Jesus Gonzalez Ponce– Chief Drumond/Town Clerk 2. Introduction of Antonia Arias-Magallon, Administrative Manager – Town Manager 3. Introduction of Neil Divers, Financial Administrator - Andrew Keen I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. BRIEFINGS Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 K.ITEMS REQUIRING ACTION L.TOWN MANAGER’S PROJECT UPDATES/COMMENTS M.APPOINTMENTS TO BOARDS/COMISSIONS/COMMITTEES 1.Planning Commission N.REPORTS FROM COMMITTEES 1.Public Works Committee – Bo Herndon O. COUNCIL P.MAYOR Q.CLOSED SESSION 1.Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (1) of the 1950 Code of Virginia, as amended, for discussion of the annual performance of the Town Manager. R.RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING S.ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: February 13, 2023 – 3:00 p.m. - Finance Committee Meeting – TOV Conference Room February 15, 2023 – 8:00 a.m. - Community Development Committee – Council Chambers February 21, 2023 - 6:00 p.m. – Regular Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date February 7, 2023 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of January 17, 2023 Attachments January 17, 2023 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, JANUARY 17, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina McCarty Laurie J. Mullins STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Andrew Keen, Finance Director Tim Lawless, Deputy Police Chief Donna Collins, Human Resources/Risk Management Director Anita McMillan, Planning & Zoning Director Bo Herndon, Public Works Director Chasity Barbour, Community Programs Director Marshall Stanley, Economic Development Specialist The Mayor called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall Grose present. Roll call After a Moment of Silence, Susan Johnson, Town Clerk, led the U.S. Flag. announcements, Council Member McCarty announced the following: January 20 – The Ryan Greer Band; January 21 – The Worx Band; January 27 – Travis Reigh Duo Band and January 28 – Craig Vaughn Band – all at 8:00 p.m. at Rosie’s Saturday – 10:45 a.m.-12 Noon – Show on Ice and weekdays – 1:00-3:30 p.m. – Open Skate – Lancer Lot and every Wednesday – 6:30 p.m. – Bingo; every Thursday – 6:30 p.m. – Trivia – every Friday and Saturday night – Live Music - Brewery. Council Member Liles made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 5- 0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Approved minutes of the Regular Council 2 Under awards, introductions, presentations and proclamations, the next item on the agenda was the r Assistant/Town Clerk in her retirement. Council Members and the Mayor made comments followed by comments from Cora Beth Akers, daughter; the Town Manager and Randy Layman. The Mayor next presented Ms. Johnson will a framed certificate and gift after which Ms. Johnson made comments. The next item on the agenda was the recognition of Cody Sexton for The Roanoker 40 under 40 for 2023 congratulated Mr. Sexton on this achievement. The next item on the agenda was the recognition of Chasity Barbour Leadership Academy for 2022. The Town Manager made comments and congratulated Ms. Barbour on her achievement. The next item on the agenda was the Roanoke Challenge. Cindy Higgins first made comments on the Trex Company and their program to use recycled plastic film and reclaimed wood to create low- maintenance composite decking. Ms. Higgins then Chair of the Recycling Program. participation of the Community Service Project and commented contact with Mike Maust of Precision Fabric Group and Bonnie Fielder who coordinated the entire six- month collection pick- picked up about 350 pounds at a time with their own vehicles. Collection containers were placed at both the Vinton Municipal Building Center and 733 pounds of plastic were collected additional 400 pounds from friends and colleagues in Botetourt where she is a teacher. In agreement with Trex, the Food Lion of Vinton and Blue Ridge community use and the first bench is 3 Ms. Higgins next commented that two benches are being presented to the Town tonight, one of which was on display at the meeting. Plaques have been ordered to place on each bench to acknowledge the cooperation of the Town, Food Lion and Precision Fabric Group. The Town will be receiving a total of six benches (one bench for every 500 pounds), but only one bench can be ordered very six months The third one was ordered this weekend. The Town Manager commented there will be a dedication ceremony at the site of the first bench. The next item on the agenda was the Community Development Update. Marshall Stanley reviewed a PowerPoint presentation, which will be on file in the Town Clerk’s Office as part of the permanent record. After comments from the Mayor on the successes of 2022 and the valuable information the presentation will provide to citizens, he requested that the presentation be put on the T Town Manager responded it can be placed in the highlights section and this presentation is also a prelude to the State of the Town address that will be in April. The next item on the agenda was the Police Department 2nd Quarter Report. commented that he wants to give a yearly report at a future meeting to include much more in-depth information. Chief Drumond then turned the meeting over to Deputy Chief Lawless, who PowerPoint presentation, which will be on file in the Town Clerk’s Office as part of the permanent record. introduced Matthew Moore Madison University, Administration. The next item on the agenda was to consider Church and Roanoke County School, located in the Town of Vinton, and authorizing the Town Manager documents for the Hardy Road Crosswalk Project. needed for the project and expressed appreciation Roanoke County Schools. Adopted Resolution No. 2531 accepting 4 Vice Mayor Stovall made a motion to adopt the Resolution as presented; the motion was seconded by Council Member McCarty following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. and the Town of Vinton, and Town Manager to execute the necessary Hardy Road Crosswalk Project The next item on the agenda was to consider stream restoration easements; permanent access easement; and temporary grading and construction easements from Woodland Event Center, LLC and Shirley M. Jones, located in the Town of Vinton, and Woodland Place Stream Restoration Project. Anita McMillan commented on the easements needed for Woodland Event Center, LLT and Shirley M. Jones. with their drainage issues, it will also help Niagara Road and will allow the Town to meet is Municipal Storm Water Permit requirements by removing a lot of the pollutants once the project is completed. Council Member Mullins made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Nays (0) – None. Adopted Resolution No. 2532 accepting the St. Timothy Evangelical Lutheran Church Town Manager to execute the necessary deed of easements documents for the Hardy Road Crosswalk Project The Town Manager expressed appreciation to Anita McMillan along with five other construction projects. The Town Manager next Garthright Bridge repai Walnut Avenue project will begin to shut down for the next couple of months due to the winter not allowing the contractor to do concrete and asphalt. The East Cleveland Avenue waterline replacement is underway and will take approximately This project will involve the main line as well as all of the service laterals to the homes. Town Staff worked with the Western Virginia Water Authority to prioritize what capital improvement projects the Town would like to see them The Lindenwood replacement is another project that they are about to begin and part of our transfer of the Utility System provided some funding through ARPA for the Lindenwood project, which is over $5 million. 5 Cindy Higgins and Sharon Menzies on the success of the NexTrex Recycling Project. bench, the Town Clerk’s retirement and the recognition of Cody Sexton and Chasity Barbour Vice Mayor Stovall also commented on the passing of Becky Miller, a former dispatcher. The Mayor commented on the Town Clerk’s retirement Chasity Barbour and the regular meeting that he and the Town Manager had with Administrator and the Town’s Board representative. Council Member Liles made a motion to meeting; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (45 – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. The meeting was adjourned at 7:30 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters Jr., Town Clerk Meeting Date February 7, 2023 Department Police Issue Introduction and Swearing In Ceremony – Jair De Jesus Gonzalez Ponce. Summary Chief Drumond will introduce three new officers and the Town Clerk will assist with the swearing in ceremony. Attachments None Recommendations No Action Required Town Council Agenda Summary Meeting Date February 7, 2023 Department Administration Issue Introduction of Antonia Arias-Magallon, Administrative Manager Summary The Town Manager will introduce Mrs. Arias-Magallon. Attachments None Recommendations No Action Required Town Council Agenda Summary Meeting Date February 7, 2023 Department Finance Issue Introduction of Neil Divers, Financial Administrator Summary Andrew Keen will introduce Mr. Divers. Attachments None Recommendations No Action Required Town Council Agenda Summary 1 Meeting Date February 7, 2023 Department Council Issue Appointments to Boards/Commissions/Committees Summary Council needs to make appointments to the following: Planning Commission Dave Jone’s term, on the Planning Commission expires on February 28, 2023. Mr. Jones is interested in being re-appointed. Council needs to re-appoint Dave Jones to a new four-year term beginning March 1, 2023 and ending February 28, 2027. Attachments None Recommendations Nominate and motion to appoint individual Town Council Agenda Summary Meeting Date February 7, 2023 Department Public Works Issue Public Works Committee Summary The Public Works Committee met on January 18, 2023 and the following items were discussed at the meeting: • Signal Lights • Garthright Bridge • Cleveland Ave Water Line • Striping • Glo Fiber • Overview of Winter Preparedness Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date February 7, 2023 Department Council Issue Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (1) of the 1950 Code of Virginia, as amended, for discussion of the annual performance of the Town Manager. Summary None Attachments Certification of Closed Meeting Recommendations No action required Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 7, 2023_ AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by _____________________ and seconded by ____________________ with all in favor. ___________________________________ Clerk of Council