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Home My WebLink About1/16/2024 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, January 16, 2024 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider approval of a Resolution to appropriate $610.60 for the sale of scrap metal 2. Consider approval of a Resolution to appropriate a $500 donation from the AMVETS group 3. Consider approval of the minutes of the Regular Meeting of December 5, 2023 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Employees of the Year 2023 Recognitions – Donna Collins 2. Senator John S. Edwards Proclamation – Council 3. Roanoke Valley-Alleghany Regional Commission – Jeremy Holmes, RVARC Executive Director 4. Vinton First Aid Crew Update – Chris Sayre, Chief 5. Vinton Historical Society Update – Randy Layman, Vinton Historical Society President Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda H. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution authorizing the Mayor and/or Town Manager to execute all documents necessary for the purchase of two (2) parcels of property located on Glade Road and Cedar Ave in the Town of Vinton, Virginia and identified as Tax ID# 060.15-02-15.00-0000 and 060.15-02-24.00-0000 I. APPOINTMENTS TO BOARDS/COMMISSIONS 1. Appointments to BZA and WVRIFA – Town Clerk J. TOWN ATTORNEY K. TOWN MANAGER’S PROJECT UPDATES/COMMENTS L. COUNCIL AND MAYOR M. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: February 6, 2024 – 6:00 p.m. – Regular Council Meeting – Council Chambers February 12, 2024 – 3:00 p.m. – Finance Committee Meeting – TOV Annex February 14, 2024 – 8:00 a.m. – Community Development Committee Meeting – TOV Annex NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date January 16, 2024 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of December 5, 2023 Attachments December 5, 2023 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, DECEMBER 5, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina McCarty Laurie J. Mullins STAFF PRESENT: Richard Peters, Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Andrew Keen, Finance Director/Treasurer Nathan McClung, Assistant Planning and Zoning Director Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Bo Herndon, Public Works Director Mayor Grose called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ Member McCarty announced the following events: Chamber Holiday Open House on December 14th from 5 p.m. to 7 p.m. and Santa Crawl at 5 p.m. starting in Downtown Vinton. Council Member Mullins announced the following Council activities: RVARC legislative luncheon on November 30th; Council Member McCarty, Council Member Liles, and Mayor Grose attended the Town Christmas Tree Lighting on November 30th; Vice Mayor Stovall, Mayor Grose, Council Member Liles and Council Member McCarty attended the Christmas Parade on November 30th; Mayor Grose attended the Gish Mill property closing on December 1st; Council Members Liles, Mullins, Vice Mayor Stovall, and Mayor Grose attended the State of the County Address for Roanoke County on December 5th. Council Member Mullins made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member McCarty November 21, 2023. 2 voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Under awards, introductions, presentations, and proclamations, Bo Herndon recognized Kevin Town of Vinton. Mr. Orange dedicated 18 years to the Town of Vinton. Council expressed their apprec Orange and wished him luck on his retirement. Under Briefings, Town Manager Peters introduced Sri Nathella, Brownfield Program Manager, and Megan Cleinmark, Senior Geologist with TRC to Council. They reviewed a PowerPoint that will be available at the Town Clerk's Office as part of the permanent record. Mr. Nathella went over the previous work that was done in Vinton and what the future would look like with the Brownfield program and grant. Council expressed appreciation for their work and presentation. The next item on the agenda was the Consideration of public comments authorizing the Agreement to accept a $500,000 Community-wide Environmental Protection Agency (EPA). Mayor Grose opened the Public Hearing at 6:32 p.m. Mr. McClung commented that the resolution covers Manager to sign the agreement to accept those funds therefore a Public Hearing is required. Resident Daniel McCulloch on 806 Street expressed his concern about a hotel being built in the Town. He questioned if a hotel would be good for Vinton due to issues in the southeast. Mayor Grose and Council Town would take time to analyze all the details and look at all issues and concerns before starting the hotel project. Mayor Grose closed the Public Hearing at 6:41 Public Hearing Opened Public Hearing Closed 3 Council Member Liles approve the Resolution Manager to execute a Cooperative Agreement to accept a $500,000 Community- Protection Agency (EPA); seconded by Vice Mayor Stovall and carried by the Vote 5-0; Yeas (5) – Liles, Stovall, Grose; Nays (0) – None. Approval of Resolution No. 2576 authorizing the Agreement to accept a $500,000 Community- U.S. Environmental Protection Agency (EPA). Under items requiring action under the agenda, there was a presentation of the June 30, 2022, Annual Comprehensive Financial Report by Brown Edwards & Company, LLP, and considering the approval and acceptance of said Report. Mr. Keen introduced Travis Gilmer with Brown Edwards & Company, LLP. Mr. Gilmer presented the Fiscal Year 2022 Audit that will be available at the Town Treasurer’s permanent record. Council thanked Mr. and the details that were provided. Vice Mayor Stovall made a motion to approve the Resolution approving and accepting the June 30, 2022, Annual Comprehensive Financial Report by Brown Edwards & Company, LLP Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approval of Resolution No. 2577 approving and accepting the June 30, 2022, Annual Edwards & Company, LLP Town Manager Peters commented on the par the farmer’s print, and the expectation is that it will be directly mailed to residents and arrive at Christmas time. Town Manager Peters expressed appreciation to all participants for the Christmas parade. He Department and Police Department. Council expressed appreciation for the Town staff for their hard work on the parade and the decoration of lights around the Town. 4 Mayor Grose gave a shout-out to Town staff for their hard work for the parade. He also commented on the VML Legislative Lunch. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Mullins following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. The meeting was adjourned at Meeting adjourned APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date January 16, 2024 Department Public Works Issue Consider adoption of a Resolution appropriating funds in the amount of $610.60 received for scrap metal to the Public Works budget. Summary A check for $610.60 has been received from D. H. Griffin Wrecking Co., Inc. and deposited in Revenue Account 10035003 190204 Recoveries and Rebates. The check for $610.60 is for scrap metal from the Public Works Department. It is necessary to appropriate the $610.60 to Public Works Administration Operating Budget Account Number 10041104 505040, Maintenance Highways, Streets and Bridges Admin Other. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 16, 2024 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton had scrap metal from the Public Works Department through D. H. Griffin Wrecking Co., Inc.; and WHEREAS, the revenue received from the scrap metal has been received into the Revenue Account 10035003 190204– Recoveries and Rebates in the amount of $610.60; and WHEREAS, in order that the money can be used for maintenance and repairs to Public Works building, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 10035003 190204 – Recoveries and Rebates to the Public Works Maintenance Highways, Streets and Bridges Operating Budget Account Number 10041104 505040, Admin Other Maint. Cost. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY GENERAL LEDGER: 99990000 334401 Appropriations $610.60 99990000 334004 Estimated Revenue $610.60 FROM REVENUE: 10035003 190204 Recoveries and Rebates $610.60 TO EXPENDITURE: 10041104 505040 Maintenance Highway, Streets Adm Other $610.60 This Resolution adopted on motion made by Council Member______ , seconded by Council Member ___________________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date January 16, 2024 Department Vinton War Memorial Issue Consider adoption of a Resolution appropriating funds in the amount of $500.00 received from AMVETS to the Vinton War Memorial Operating Supplies Account Summary AMVETS made a donation to the Vinton War Memorial in the amount of $500.00. The donation has been received into the Donations for Veterans Monument Revenue Account and needs to be appropriated to the Vinton War Memorial Operating Supplies Account. The Finance Committee reviewed this request at their January 8, 2024 meeting and recommends Council approval. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 16, 2024 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, AMVETS made a donation to the Vinton War Memorial in the amount of $500.00; and WHEREAS, the donation has been received into the Donations for Veterans Monument Revenue Account and needs to be appropriated to the Vinton War Memorial Operating Supplies Account. NOW, THEREFORE, BE IT RESOLVED that the Council of the Town of Vinton, Virginia does herby approve the following transaction: BUDGET ENTRY GENERAL LEDGER 99990000.334401 Appropriations $500.00 99990000.334404 Estimated Revenue $500.00 FROM REVENUE: 10035003-418981 Donations for Veterans Monum $500.00 TO EXPENDITURE: 10071104.506000 Supplies $500.00 This Resolution adopted on motion made by ____________________, seconded by ___________________ with the following votes recorded: AYES: NAYS: APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date January 16, 2024 Department Human Resources/Risk Management Issue Recognition of 2023 Employees of the Year Summary In November of 2016, the Town established an Employee of the Year Program. The purpose of the Program is to recognize employees who have served the Town of Vinton in an exceptional manner, by exemplifying outstanding service through his or her work and have exhibited a positive and supportive attitude. These employees were recognized at the Employee Holiday Luncheon in December as Employees of the Year. • Employee of the Year Police Department o Winner – Sgt. Brandon Alterio o Runner-Up – Lt. Scott Hurt • Employee of the Year Public Works Department o Winner - PC Crimmins o Runner-Up – William ‘Banks’ Bradford Sr • Employee of the Year Administrative Department o Winner -Tobbie Russeau o Runner- Up-Tiffany Stewart Attachments None Recommendations Recognize Employees Town Council Agenda Summary Meeting Date January 16, 2024 Department Council Issue Proclamation – John S. Edwards Summary Pay tribute to Virginia Senator John S. Edwards for his outstanding service, unwavering commitment, and tireless efforts in advancing the interests in the well-being of the citizens of Vinton and the Commonwealth of Virginia. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION A RESOLUTION PAyINg TRIbUTE TO ThE hONORAbLE JOhN S. EdwARdS ANd ExPRESSINg TO hIM ThE APPRECIATION Of ThE TOwN Of VINTON fOR hIS ExEMPLARy PUbLIC SERVICE TO ThE VINTON COMMUNITy ANd ThE COMMONwEALTh Of VIRgINIA. whEREAS, the Town of Vinton, Virginia, takes great pride in acknowledging the outstanding achievements and dedicated service of its distinguished residents; and whEREAS, Senator John S. Edwards, born on October 6, 1943, in Roanoke, Virginia, has consistently demonstrated unwavering commitment and exceptional leadership in service to his community, the Commonwealth of Virginia, and the United States of America; and whEREAS, Senator Edwards, a product of Roanoke City public schools and a graduate of Patrick Henry High School in 1962, has exemplified excellence throughout his educational journey, graduating cum laude from Princeton University in 1966 and obtaining his law degree from the University of Virginia Law School in 1970; and whEREAS, Senator Edwards has not only served his country with honor as a Captain in the U.S. Marine Corps from 1971 to 1973 but has also contributed significantly to the legal profession, including serving as United States Attorney for the Western District of Virginia and practicing law with dedication and distinction; and whEREAS, Senator Edwards has been an active and engaged member of the Roanoke community, participating in numerous civic and professional organizations, demonstrating a commitment to the betterment of the region; and whEREAS, Senator Edwards has showcased unparalleled leadership in elected government service, having been appointed to Roanoke City Council in 1993 and subsequently elected as Vice-Mayor, and later winning a seat in the Senate of Virginia in 1995, where he has been re-elected multiple times and has served in key leadership positions, including Chair of the Judiciary Committee; and whEREAS, Senator Edwards has sponsored and championed notable legislation, addressing critical issues such as education, transportation, mental health reform, environmental protection, and renewable energy, leaving an indelible mark on the legislative landscape of Virginia. NOw, ThEREfORE, Mayor Bradley E. Grose and Vinton Town Council of the Town of Vinton, on behalf of all our citizens, do hereby pay tribute to Virginia Senator John S. Edwards for his outstanding service, unwavering commitment, and tireless efforts in advancing the interests in the well-being of the citizens of Vinton and the Commonwealth of Virginia. IN wITNESS whEREOf, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of January 2024. ____________________________ Bradley E. Grose, Mayor 1 Meeting Date January 16, 2024 Department Council Issue Roanoke Valley-Alleghany Regional Commission Annual Report Summary Jeremy Holmes, Executive Director of Roanoke Valley-Alleghany Regional Commission will be giving an annual report. Attachments None Recommendations None Town Council Agenda Summary Meeting Date January 16, 2024 Department Administration Issue Vinton First Aid Crew Report Summary Chris Sayre, Chief of the Vinton First Aid Crew, will be at the meeting to give this report. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date January 16, 2024 Department Administration Issue Vinton Historical Society Update Summary Randy Layman, Vinton Historical Society Update, will be at the meeting to give a report on the Vinton Historical Society. Attachments None Recommendations No action required Town Council Agenda Summary 1 Meeting Date January 16, 2024 Department Administration Issue Consider adoption of a Resolution authorizing the Mayor and/or Town Manager to execute all documents necessary for the purchase of two (2) parcels of property located on Glade Road and Cedar Ave in the Town of Vinton, Virginia and identified as Tax ID# 060.15-02-15.00-0000 and 060.15-02-24.00-0000. Summary The subject property is located entirely within a 100-year floodplain, substantially within the floodway, and is routinely threatened by high water and property damage from the nearby intersection of Tinker and Glade Creeks. The property owner approached the Town in early 2023 about his desire to sell the property due to an inability to redevelop the site due to flood hazard conditions. The Town Manager previously signed a Sales Contract in April 2023 indicating the Town’s desire to purchase the property, subject to the owner moving forward with his plans to relocate all remaining tenants. As of January 1st, 2024, all tenants have been successfully relocated and the Town and Owner have agreed to formally transfer ownership of the subject property. Attachments Sales Contract Resolution Map of property Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, JANUARY 16, 2024, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA. A RESOLUTION AUTHORIZING THE PURCHASE OF REAL ESTATE TAX PARCELS NOS. 060.15-02-15.00.0000 and 060.15-02-24.00.0000 (COLLECTIVELY THE “PROPERTY”) LOCATED IN THE TOWN OF VINTON. WHEREAS, H&W Properties expressed a desire to sell certain real estate located in the Town of Vinton, Virginia having Tax Parcel Nos. 060.15-02-15.00.0000 and 060.15-02- 24.00.0000 due to his inability to redevelop the properties due to each being substantially located within the floodway and entirely within the 100-year floodplain; and WHEREAS, The Property is routinely negatively impacted by high water causing property damage and threatening the wellbeing of those residing on the property due to it being located in very close proximity to the intersection of Tinker and Glade Creeks; and WHEREAS, Council finds it to be in the best interest of the Town of Vinton to purchase the Property to preserve the property as green space, thereby reducing the likelihood of property damage and physical harm to any future inhabitants; and NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby authorize the Mayor and/or Town Manager to execute all documents necessary to purchase the Property as per terms and conditions of the Sales Contract. This Resolution adopted on motion made by __________________, seconded by ______________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Antonia Arias-Magallon, Town Clerk 1 Meeting Date January 16, 2024 Department Council Issue Appointments to Boards/Commissions/Committees Summary Requesting Council make the following appointments: Board of Zoning Appeals Staff recommends that Josh Mullen be appointed to the vacant position in the Board of Zoning Appeals that expires on February 15, 2026. Council is being asked to appoint Josh Mullen to a term beginning February 1, 2024, and ending February 15, 2026. Western Virginia Regional Industrial Facility Authority Council is being asked to re-appoint Richard W. (Pete) Peters as a full member and Sabrina McCarty as an alternate member to the Western Virginia Regional Industrial Facility Authority to new four-year terms beginning February 3, 2024, and ending February 3, 2028. Attachments None Recommendations Motion to appoint Josh Mullen to the Board of Zoning Appeals to a three-year term beginning February 1, 2024, and ending February 15, 2026 Motion to re-appoint Richard W. (Pete) Peters as a full member and Sabrina McCarty as an alternate member to the Western Virginia Regional Industrial Facility Authority to new four-year terms beginning February 3, 2024, and ending February 3, 2028. Town Council Agenda Summary