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Home My WebLink About1/21/2020 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, January 21, 2020 AGENDA Consideration of: A. 6:30 p.m. - TOUR OF SECURITY IMPROVEMENTS – MUNICIPAL BUILDING B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS G. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Council meeting of January 7, 2020 2. Consider adoption of a Resolution appropriating funds in the amount of $500.00 received from AMVETS to the Vinton War Memorial Other Operating Supplies Account for expenses incurred for food or events for veterans 3. Consider adoption of a Resolution appropriating funds in the amount of $800.00 received from Blue Ridge Veterans to the Vinton War Memorial Food & Beverage Expense Account for costs incurred for food for the November 8, 2019 Veterans Day Celebration Dinner 4. Consider adoption of a Resolution re-appropriating funds in the amount of $750.28 from Re-Appropriated Fund Balance to the Senior Recreation Program Account. 5. Consider adoption of a Resolution appropriating funds in the amount of $5,850.00 from the DCJS Recoveries Account in the General Fund to the Police Department Maintenance & Repairs Account to cover the costs incurred by replacing the current workstation utilized for storing and viewing in-car camera footage and setup fees Keith N. Liles, Vice Mayor Sabrina McCarty, Council Member Janet Scheid, Council Member Michael W. Stovall, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 6. Consider adoption of a Resolution appropriating funds in the amount of $250,000.00 from the Re-Appropriated Fund Balance to the Vinyard Station Agreement Account to cover initial cash payment authorized by Performance Agreement H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Vinton Historical Society/Vinton Museum Bi-Annual Report – Randy Layman 2. Recognition of 2019 Employee of the Year – Donna Collins 3. Recognition of Promotion – Chief Tom Foster 4. Police Department Officer of the Quarter Award and Quarterly Report – Chief Tom Foster I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. TOWN ATTORNEY K. TOWN MANAGER 1. BRIEFINGS a. Briefing on proposed Memorandum of Understanding (MOU) between the Town and the Roanoke County Treasurer’s Office for the issuance of Roanoke County animal tags in the Town Treasurer’s Office – Anne Cantrell 2. ITEMS REQUIRING ACTION a. Consider adoption of an Ordinance to amend Chapter 10, Animals, Article I, In General, Sections 10-18 and 10-19 of the Vinton Town Code– Chief Tom Foster 3. COMMENTS/UPDATES L. REPORTS FROM COUNCIL COMMITTEES 1. Finance Committee M. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES 1. Western Virginia Regional Industrial Facility Authority N. MAYOR 3 O. COUNCIL P. CLOSED SESSION 1. Request to Convene in Closed Meeting, Pursuant Section 2.2-3711 (A)(1) of the Code of Virginia, 1950, as amended, for discussion, of a specific employee, namely the Town Manager. Q. RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING R. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: February 4, 2020 – 7:00 p.m. – Council Meeting - Council Chambers February 21, 2020 – 8:00 a.m. – 5:00 p.m. - Council Strategic Planning Retreat – Vinton War Memorial NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting Meeting Date January 21, 2020 Department Town Clerk Issue Consider approval of the minutes of the Regular Council meeting of January 7, 2020 Summary None Attachments January 7, 2020 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JANUARY 7, 2020, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Mike Lockaby, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Finance Director/Treasurer Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Scheid, Council Member Stovall, Vice Mayor Liles and Mayor Grose present. Roll call After a Moment of Silence, Justin Davison led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty January 8 – 12:00-1:00 p.m. – Chamber Lunch N Learn – Charles Hill Community Center; January 9 – 11:30 a.m. – ribbon cutting – Real Estate; January 10 – 7:30 p.m. – Virginia Tech v. WVA – Lancerlot; January 11 – 7:30 p.m. – Virginia Tech v. UNC – 24 – 5:00-7:00 p.m. – Chamber After Hours – Rosie’s. Chief Foster made comments on the beginning of a New Year and departments are amazing future for Vinton. He then read a quote from Abraham Lincoln, “ the future is to create it yourself." Agenda. The Town Clerk commented that two corrections needed to be made to the December 3, 2019 minutes. On Page 5 bottom, the word “not” needs to be inserted after 2 paragraph, the type of dogs needs to be corrected from bulldogs to boxers. Vice Mayor Liles made a motion to approve the Consent Agenda as corrected seconded by Council Member McCarty and voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Approved minutes of the Regular Council meeting of November 19, 2019; Regular Council meeting of December 3, 2019, as corrected and Regular Council meeting of December 17, 2019 Under awards, introductions, presentations, Justin Davison reviewed a PowerPoint presentation agenda package and is on file in the Town Clerk’s Office as a part of the permanent record. The next item on the agenda was to consider Streets, Sidewalks, and Other Public Places, Article III, Public Rights-of-Way Use Fee and Chapter 86, Service, Div Vinton Town Code. The Town Attorney first commented that the public rights-of- calculated by VDOT and has been charged since the late 90’s to every company that runs lines in the Town’s rights-of-ways. When small cell facilities was received from Cox reviewed the Town Code and di State law had been updated Code. The revisions will bring our Code in line with State law. With regard to the two items being deleted from the Code, one relates to the Consumer Utility T telephones and the other relates to the Enhanced Emergency Telephone Service tax. We continue under the Virginia Communications Sales and Use Tax and the streams as well as support the enhancements that we have on our E-9-1-1 system. In response to a question regarding the amount of revenue we receive each year, Ms responded we received $4-5,000 each year for right-of-way fees. The Town Manager commented that we get a schedule each year with the updated 3 charging even though the Code had not been updated. Council Member Scheid made the Ordinance seconded by Council Member Stovall voting: Vote 5-0; Yeas (5) – Stovall, Liles, Grose; Nays (0) – None. Adopted Ordinance No. 1012 amending Chapter 82, Streets, Sidewalks, and Other Public Places, Article III, Public Rights-of- Service, Division 2, Telephone and Division Service of the Vinton Town Code The Town Manager commented that several months ago Council was asked to pro topics for the upcoming Council Retreat to be held on February 21st. explained that he had gr categories. He requested Council to advise him or the Town Clerk if there are other topics that need to be included on the list. The broad categories are development, capital improvement program and water and wastewater system. Anne Marie Green with the Council of Community Services has been contacted about serving as our facilitator. purchase of the Goodwin property on December 27th. We environmental issues that were left and scheduling the demolition of the structures on the property. The Town Manager next expressed appreciation to Council for all of the support shown to him and his family in the loss of his Mother following which the Mayor and Members of Council made comment. The Mayor commented on the past year and how excited he is about the New Year everything that was accomplished in 2019. He also Council and entrusted them their taxes. Comments from Council: Vice Mayor Liles and Council Member McCarty reiterated comments and that they were looking forward to the New Year. on the Brownfield meeting held today and that she looked forward to working on that project. She next announced that she was also looking forward 4 re-election. Council Member Stovall expressed appreciation to staff for getting the Town calendars out. He also commented on the purchase of the Goodwin property legacy once something is built there to enhance the Town. The next item on the agenda was appointments to Boards/Commissions/Committees. Liles made a motion to re-appoint “Mick” Michelsen’s to the Board of Zoning Appeals to a new five-year term beginning January 17, 2020 and ending January 16, 2025; the motion was seconded by Council Member Scheid by the following vote, with all members voting: Vote 5-0; Yeas (5) – Grose; Nays (0) – None. Re-appointed Frederick J. “Mick” Michelsen to the Board of Zoning Appeals to a new five-year term beginning January 17, 2020 and ending January 16, 2025 The next item on the agenda was a request to convene in Closed Meeting, pursuant to Section 2.2- employment; assignment, appointment, promotion, resignation of specific public officers, appointees, or employees of any public body; namely the Chief of Police; Section 2.2- consideration of real property for a public purpose, relating to a sanitary sewer Methodist Church property and Section 2.2-3711 would adversely affect the bargaining position or negotiating strategy of the public body. Council Member Stovall made a motion to convene in Closed Session; the motion was se Council Member McCarty following vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Sch Nays (0) – None. Council went into Closed Session at 7:42 p.m. At 9:25 p.m., the regular meeting reconvened and 5 by Council Member McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Certification of Closed Meeting Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date January 21, 2020 Department Vinton War Memorial Issue Consider adoption of a Resolution appropriating funds in the amount of $500.00 received from AMVETS to the Vinton War Memorial Other Operating Supplies Account for expenses incurred for food or events for veterans. Summary AMVETS made a donation to the Vinton War Memorial in the amount of $500.00 to be used to cover any expenses incurred for food or events for veterans, which was received into the Donations for Veterans Monument Revenue Account. The Finance Committee reviewed this request at their January 14, 2020 meeting and recommends Council approval. Attachments Resolution Recommendations Motion to adopt Resolution as part of the Consent Agenda Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 21, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, AMVETS made a donation to the Vinton War Memorial in the amount of $500.00 to be used to cover any expenses involving veteran events or food for veterans; and WHEREAS, the donation has been received into the Donations for Veterans Monument Revenue Account and needs to be appropriated to the Vinton War Memorial Other Operating Supplies Account. NOW, THEREFORE, BE IT RESOLVED that the Council of the Town of Vinton, Virginia does herby approve the following transaction: BUDGET ENTRY GENERAL LEDGER 200.25100 Appropriations $500.00 200.25000 Estimated Revenue $500.00 FROM REVENUE: 200.1899.027 Donations for Veterans Monum $500.00 TO EXPENDITURE: 200.7103.551 Other Operating Supplies $500.00 This Resolution adopted on motion made by Council Member _____________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Susan N. Johnson, Town Clerk, CMC Meeting Date January 21, 2020 Department Vinton War Memorial Issue Consider adoption of a Resolution appropriating funds in the amount of $800.00 received from Blue Ridge Veterans to the Vinton War Memorial Food & Beverage Expense Account for costs incurred for food for the November 8, 2019 Veterans Day Celebration Dinner Summary Blue Ridge Veterans made a donation to the Vinton War Memorial in the amount of $800.00 to be used to cover costs incurred for food for the November 8, 2019 Veterans Day Celebration Dinner, which was received into the Recoveries and Rebates Revenue Account. The Finance Committee reviewed this request at their January 14, 2020 meeting and recommends Council approval. Attachments Resolution Recommendations Motion to adopt Resolution as part of the Consent Agenda Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 21, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, Blue Ridge Veterans made a donation to the Vinton War Memorial in the amount of $800.00 to be used for costs incurred for food for the November 8, 2019 Veterans Day Celebration Dinner; and WHEREAS, the donation has been received into the Recoveries and Rebates Revenue Account and needs to be appropriated to the Vinton War Memorial Food & Beverage Expense Account. NOW, THEREFORE, BE IT RESOLVED that the Council of the Town of Vinton, Virginia does herby approve the following transaction: BUDGET ENTRY GENERAL LEDGER 200.25100 Appropriations $800.00 200.25000 Estimated Revenue $800.00 FROM REVENUE: 200.1901.001 Recoveries and Rebates $800.00 TO EXPENDITURE: 200.7103.552 WM Food & Beverage Expense $800.00 This Resolution adopted on motion made by Council Member _____________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Susan N. Johnson, Town Clerk, CMC Meeting Date January 21, 2020 Department Finance Department Issue Consider adoption of a Resolution re-appropriating funds in the amount of $750.28 from the Re- Appropriated Fund Balance to the Senior Recreation Program Account Summary Funds in the amount of $2,936.77 generated from participation fees for recreation- based trips sponsored by the Senior Recreation Program were appropriated to the Senior Recreation Program Account in the FY 2018-2019 budget. At the end of FY 2018-2019 budget year, there was a remaining balance of $750.28 that rolled into the Re-Appropriated Fund Balance for FY 2019-2020 Council needs to re-appropriate funds from the Re-Appropriated Fund Balance to the Senior Recreation Program Account. The Finance Committee reviewed this request at their January 14, 2020 meeting and recommends Council approval. Attachments Resolution Recommendations Motion to adopt Resolution as part of the Consent Agenda Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 21, 2020, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, funds in the amount of $2,936.77 generated from participation fees for recreation- based trips sponsored by the Senior Recreation Program were appropriated to the Senior Recreation Program Account in the FY 2018-2019 budget; and WHEREAS, at the end of FY 2018-2019 budget year, there was a remaining balance of $750.28 that rolled into the Re-Appropriated Fund Balance for FY 2019-2020; and WHEREAS, it is necessary for the Vinton Town Council to re-appropriate funds from the Re- Appropriated Fund Balance to the Senior Recreation Program Account. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY GENERAL LEDGER 200.25100 Appropriations $750.28 200.25000 Estimated Revenue $750.28 FROM REVENUE: 200.1899.008 Re-Appropriated Fund Balance $750.28 TO EXPENDITURE: 200.7107.586 Senior Recreation Program $750.28 This Resolution adopted on motion made by Council Member _______________, seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date January 21, 2020 Department Police Issue Consider adoption of a Resolution appropriating funds in the amount of $5,850.00 from the DCJS Recoveries Account in the General Fund to the Police Department Maintenance & Repairs Account to cover the costs incurred by replacing the current workstation utilized for storing and viewing in- car camera footage and setup fees. Summary The Police Department’s current workstation utilized for storing and viewing in-car camera footage has a Windows 7 operating system that cannot be upgraded to Windows 10. The Kustom Signals’ software used for storing and viewing in-car camera footage must be installed on a specific workstation and the current software must be migrated from the current workstation to the new workstation. The Finance Committee reviewed this request at their January 14, 2020 meeting and recommends Council approval. Attachments Resolution Recommendations Motion to adopt Resolution as part of the Consent Agenda Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 21, 2020 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, the Police Department’s current workstation utilized for storing and viewing in-car camera footage has a Windows 7 operating system that cannot be upgraded to Windows 10; and WHEREAS, the Kustom Signals’ software, that is used for storing and viewing in-car camera footage, must be installed on a specific workstation and the current software must be migrated from the current workstation to the new workstation; and WHEREAS, it is necessary for the Vinton Town Council to appropriate funds from the DCJS - Recoveries Account in the amount of $5,850.00. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY: GENERAL LEDGER 200.25000 Estimated Revenue $5,850.00 200.25100 Appropriations $5,850.00 FROM REVENUE: 200.2404.023 DCJS – Recoveries $5,850.00 TO EXPENDITURE: 200.3101.304 Maintenance & Repairs $5,850.00 TOTAL $5,850.00 This Resolution adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date January 21, 2020 Department Administration Issue Consider adoption of a Resolution appropriating funds in the amount of $250,000.00 from the Re- Appropriated Fund Balance to the Vinyard Station Agreement Account to cover initial cash payment authorized by Performance Agreement Summary On November 19, 2019, Council adopted a Resolution authorizing a Performance Agreement between the Town, Roanoke County Economic Development Authority and VINYARD STATION LLC. for the redevelopment of the former Vinton Motors. Under the terms of the Performance Agreement, the Town agreed to appropriate to the Roanoke County Economic Development Authority an initial cash payment of $250,000 towards the purchase of eight (8) vacant parcels for the purpose of establishing the parking and pedestrian access for the site. The Finance Committee reviewed this request at their January 14, 2020 meeting and recommends Council approval. Attachments Resolution Recommendations Motion to adopt Resolution as part of the Consent Agenda Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, JANUARY 21, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA. WHEREAS, on November 19, 2019, Council adopted a Resolution authorizing a Performance Agreement between the Town, Roanoke County Economic Development Authority and VINYARD STATION LLC. for the redevelopment of the former Vinton Motors; and WHEREAS, under the terms of the Performance Agreement, the Town agreed to appropriate to the Roanoke County Economic Development Authority an initial cash payment of $250,000 towards the purchase of eight (8) vacant parcels for the purpose of establishing the parking and pedestrian access for the site. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY GENERAL LEDGER: 200.25100 Appropriations $250,000.00 200.25000 Estimated Revenue $250,000.00 FROM REVENUE: 200.1899.008 Re-Appropriated Fund Balance $250,000.00 TO EXPENDITURE: 200.8180.504 Vinyard Station Agreement $ 250,000.00 This Resolution adopted on motion made by ___________________ and seconded by __________________, with the following votes recorded: AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date January 21, 2020 Department Administration Issue Vinton Historical Society/Vinton Museum Bi-Annual Report Summary Randy Layman, President of the Vinton Historical Society, will be at the meeting to give this bi- annual report. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date January 21, 2020 Department Administration Issue Recognition of 2019 Employee of the Year Summary In November of 2016, the Town established an Employee of the Year Program. The purpose of the Program is to recognize employees who have served the Town of Vinton in an exceptional manner, by exemplifying outstanding service through his or her work and have exhibited a positive and supportive attitude. Nathan McClung, Principal Planner, was chosen at the fourth Employee of the Year and was recognized at the Employee Holiday Luncheon in December and will be present at the meeting. Attachments None Recommendations Recognize Nathan McClung Town Council Agenda Summary Meeting Date January 21, 2020 Department Police Issue Recognition of Promotion Summary Chief Foster will recognize Sergeant Todd Bailey’s promotion from Acting Sergeant to Sergeant as of January 13, 2020. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date January 21, 2020 Department Police Issue Police Department Officer of the Quarter Award and Quarterly Report Summary Chief Foster will read his Memo and recognize the recipient of the Officer of the Quarter Award. The Second Quarter report for the Department will also be presented. Attachments Second Quarter Report PowerPoint presentation Recommendations No action required Town Council Agenda Summary Accidents 112 Accident Fatality 0 Animal Control 128 Accident Personal Injury 18 911 Hang-up 86 Accident Property Damage 75 Abandoned Vehicle 10 Hit and Run Injury 0 Abduction 0 Hit and Run Proberty Damage 19 Annoying Communication 10 Animal Ordinance 18 Assault with Weapon 0 Attack Animal 1 Assist Police 75 Attack Person 1 Bank Robbery 0 Barking 10 Bomb Threat 0 Bear 0 Brandishing Firearm 1 Code Enforcement 15 Break in Business / Residence 18 Cruelty 9 Burglar Alarm Business/Residence 49 Dead Animal in road 4 Civic/Crime Prevention 19 Dog At Large 21 Civil Advice 175 Injury/Sick 10 Community Policing 88 Livestock 2 Death Investigation 0 Neglect 2 Deliver Message/Town Admin Requests 3 Snake 0 Disabled Vehicle 33 Stray 12 Discharge Firearm 4 Trap Calls 0 Discharge Fireworks 5 Wildlife 23 Disturbance / Disturbance with weapon 127 Mental Subject 9 Domestic Calls 46 Missing Person 4 Drug Overdose 3 Paper Pickup/Paper Service 133 Drug Possession 33 Parking Enforcement 0 Drunk Driver 19 Personal Assault 0 Drunk Subject 7 Personal Assault Child 0 ECO/TDO 10 Property Damage 22 Escort 37 Prowler 0 Fight/Fight with weapon 8 Unauthorized Use of Vehicle 4 Fire and EMS Calls 32 Radar 10 Follow Up 136 Reckless Driving 30 Fraud/Forgery 30 Recovered Property 24 Gambling 0 Road Blocked 8 Homicide 0 Robbery 1 Illegal Dumping 1 Runaway 2 Improper Parking 32 Screams for Help 5 Indecent Exposure 1 Security Checks 178 Juvenile Problems 36 Shoplifting 5 Keys Locked in Vehicle/Child Locked in vehicle 42 Stalking 0 Larceny from Vehicle 7 Stolen Vehicle 4 Larceny of Tags 5 Suicide Attempt/Threats 3 Larceny Other 39 Suspicious 293 Littering 1 Threats 8 Lookout 28 Traffic Stops 878 Lost Firearm 0 Traffic Summons Issued 477 Loud Music/Loud Party/Noise Violations 22 Trespassing 13 Malicious Wounding 1 Well Being Check 100 Meth Lab 0 Work Traffic 11 Total CAD Incidents 3264 REPORTS WRITTEN Abandoned Vehicle 0 Juvenile 6 Abduction 0 Larceny 41 Accident Reports 0 Liquor Law Violations 0 Animal Control 2 Littering 0 Annoying Communication 1 Mental Subject 1 Assault 14 Missing person/Runaway 0 Burgulary 9 Obstruction Of Justice 3 Child Abuse/Neglect 1 Other Calls 27 Counterfeiting 1 Overdose 0 Crisis Intervention 6 Pursuit 0 Death Investigation 4 Pornography 0 DIP- Drunk In Public 3 Property Damage 15 Disturbance Calls 2 Recovered Property 9 Domestic Calls 31 Robbery/Attempted Robbery 1 Drug Cases 40 Search Warrant 0 Driving Under Susp/Rev 2 Sex Offense 2 DUI- Drunk Driver 21 Stolen/Recovered Vehicle 1 ECO/TDO 0 Suspicious 9 Embezzlement 0 Tampering With Vehicle 0 Forgery 2 Threats 1 Fraud 14 Traffic 2 Hit and Run 11 Trespassing 1 Indecent Exposure 0 Violate Protection Order 0 Information Report 5 Well being check 2 Total Reports Written 290 Quarter 2 Quarter 2 Ac c i d e n t R e p o r t s Ar r e s t DU I A r r e s t Dr u g C a s e Pa p e r s S e r v e d Su m m o n s I s s u e d Pa r k i n g T i c k e t s Foster 102 0 0 0 0 0 0 0 Cummings 150 0 2 0 0 2 1 0 Austin 157 0 0 0 0 0 0 0 Bailey 182 2 2 0 3 4 48 2 Hurt, S 186 0 1 0 0 1 9 0 Drumond 187 0 0 0 0 0 0 0 Lawless 190 0 4 0 0 5 32 0 Hill 193 0 0 0 0 1 1 0 Froeschl 196 2 6 0 1 9 7 0 Caldwell 199 0 0 0 0 1 7 2 Keith 203 1 5 1 2 14 39 1 Chapman 205 3 8 0 0 6 10 0 Bray 206 1 8 0 1 7 11 0 Shrewbury 207 2 29 10 6 59 102 1 Stafford 208 3 18 6 4 18 34 0 Hoover 209 4 13 1 4 21 11 0 DiCarlo 210 0 1 0 2 0 1 0 Oconnor 214 5 4 0 1 4 17 0 Mitchell 215 2 12 0 1 14 4 0 Chandler 216 0 0 0 0 0 0 0 Moore 217 0 0 0 0 0 0 0 Brown 218 2 17 1 12 17 41 0 Alterio 219 7 7 1 2 12 9 0 Shively 220 7 4 1 1 3 93 8 TOTAL 41 141 21 40 198 477 14 2nd Quarter Report Presented by: Chief Thomas L. Foster October –December 2019 2 Vinton Police Department 297 293 288 282 284 286 288 290 292 294 296 298 Oct Nov Dec Traffic Stops Oct -Dec 1214 1036 1014 900 950 1000 1050 1100 1150 1200 1250 Oct Nov Dec Calls for Service Oct -Dec 168 168 141 125 130 135 140 145 150 155 160 165 170 175 Oct Nov Dec Traffic Summons Oct -Dec 20 10 10 0 5 10 15 20 25 Oct Nov Dec Drugs Cases Oct -Dec 50 48 43 38 40 42 44 46 48 50 52 Oct Nov Dec Overall Criminal Arrests Oct -Nov 60 67 76 0 10 20 30 40 50 60 70 80 Oct Nov Dec DUI Arrest YTD Oct -Dec Highlights from Quarter 2 Statistics 3 Vinton Police Department •Total Calls for CAD Incidents: 3264 •Total Reports Written: 290 •Traffic Stops: 878 •Traffic Summons Issued: 477 •Traffic Accidents: 2 •Drug Cases: 40 Criminal Investigations Division Report 4 Vinton Police Department •Total Cases for October –December Quarter: 24 •Cleared with an arrest: 6 •Open for Investigation: 7 •Inactive: 9 •Prosecution Declined: 1 •Unfounded: 1 •Counterfeit Currency •1 case with 0 arrests •Obtaining Money by False Pretense •7 cases with 1 arrest •Forgery •2 cases with 1 arrest •Grand Larceny •3 cases with 2 arrests •Rape •1 case –case unfounded •Burglary •5 cases with 0 arrests •Malicious Wounding •1 case with 1 arrest •Computer Solicitation of a Minor for Sex •1 case with assistance from Bedford Co ICAC –suspect arrested •Computer Harassment •1 case –prosecution declined by victim •Prisoner Escape •1 case –still looking for suspect Animal Control Quarterly Report 5 Vinton Police Department Total CAD Incidents: 38 Code Enforcement Report 6 Vinton Police Department October •7 calls November •5 calls December •2 calls Total Calls: 14 Records Management Report Vinton Police Department Warrants Entered Into RMS VCIN Validations Summons Entered Weapons Permit Checks Merged Reports FOIA Requests Officer Subpoenas’ Processed Criminal Histories Checked Oct 100 10 180 3 301 17 47 20 Nov 117 17 150 10 198 20 81 33 Dec 107 18 140 18 181 28 90 36 Total 324 45 470 31 680 65 218 89 7 Events/Overtime •October •Fall Festival •DMV Traffic Enforcement •CITAC •Mingle at the Market •Fifth Quarter at Thrasher Church •Drug Take Back at Kroger •Downtown Trick or Treat •November •Fifth Quarter at Thrasher Church •DMV Traffic Enforcement •DMV Checkpoint •Fall Range Qualification •Carilion Hospice event at the War Memorial •CITAC Vinton Police Department8 •December •Christmas Parade •CITAC •Holiday Visits at Elementary Schools Training •October •Honor Guard •VALEAC Conference •Street Cops •HITS: •Departmental Clerical/Staff Support Job Skill Enhancement Training •November •Basic Crime Scene Investigation •Firearms Instructor Recertification Vinton Police Department9 Meeting Date January 21, 2020 Department Finance Department/Treasurer Issue Briefing on proposed Memorandum of Understanding (MOU) between the Town and the Roanoke County Treasurer’s Office for the issuance of Roanoke County animal tags in the Town Treasurer’s Office. Summary The Town of Vinton and Roanoke County (County) entered into a Memorandum of Understanding effective July 1, 2019 that moved the responsibility for the Town’s utilization of the Regional Center for Animal Control and Protection (RCACP) to the County. The Virginia State Code allows revenue from animal licenses to be spent on expenditures associated with animal control. With Roanoke County assuming the costs of the shelter, the Town also stopped issuing separate animal licenses from the County. Town Council members wanted to continue to offer the opportunity for Town residents to purchase an animal license at the Municipal Building as a convenience. Town staff has worked with the Roanoke County Treasurer to become a remote location, and has agreed to terms in a separate Memorandum of Understanding. The Finance Committee reviewed this MOU at their January 14, 2020 meeting. Attachments Draft Memorandum of Understanding Recommendations No action required Town Council Agenda Summary 1 MEMORANDUM OF UNDERSTANDING BETWEEN ROANOKE COUNTY TREASURER’S OFFICE AND TOWN OF VINTON, VIRGINIA This Memorandum of Understanding (“MOU”) between the Roanoke County Treasurer’s Office (“Treasurer”) and Town of Vinton (“Town”) sets forth the understanding and responsibilities of the two parties regarding the issuance of Roanoke County animal tags by employees in the Town Treasurer’s office, for the residents of the respective localities. References to Town employees shall include all authorized individuals whom the Town has given access to confidential animal license information to assist with tag issuance. Access levels and method(s) of access shall be based on need and use requirements. All determinations regarding access levels and methods of access shall be at the sole discretion of the Treasurer after consultation with the Town. TERMS: During the term of this MOU, the Treasurer agrees to the following: 1. To provide access to confidential animal license information through Roanoke County’s Accounting Revenue Tax software suite for animal licenses; 2. To allow access to the Roanoke County data base for animal licenses for the purpose of allowing the Town the ability to issue animal tags to Town and/or County residents; 3. To provide training for efficient utilization in performing these duties; 4. To provide adequate inventory of Roanoke County animal tags for uninterrupted distribution; 5. To allow the Town the ability to submit a weekly payment to the Treasurer, along with the financial backup supporting the weekly sales accumulation for the issuance of individual tags for the same corresponding time period; and 6. To immediately suspend access to animal license software provided for any employee of the Town or the entire office of the Town Treasurer if the Treasurer determines, or has reason to suspect, one or more individuals is not in compliance with any or all procedures for safeguarding confidential information. During the term of this MOU, the Town agrees to the following: 1. To utilize the access to confidential animal license information provided by Roanoke County Accounting Revenue Tax software suite only for the issuance of Roanoke County animal tags as the Treasurer’s agent; 2. To complete all training required by the Treasurer, including refresher training; 3. To secure and maintain all animal tags inventory issued to them by the Treasurer; 4. To take reasonable steps to safeguard and keep confidential all animal license information; 2 5. To refer all FOIA requests for animal license information to the Treasurer, except for where the Town is the custodian of the records that are subject to the FOIA request and the Town has discretion over code enforcement through its staff; 6. To remit all funds weekly to the Treasurer, along with corresponding financial backup supporting the weekly sales accumulation for the issuance of individual tags for the same corresponding time period; and 7. To receive and maintain possession of said funds through its own software cashiering system until the funds are disbursed to the Treasurer on the agreed to weekly disbursement schedule. MODIFICATION: This MOU may be modified in writing from time to time as deemed mutually desirable and acceptable to the parties. No modification shall be binding unless signed by authorized representatives of both parties. EFFECTIVE DATE AND TERMINATION: This MOU shall become effective as of the date when both parties have executed it, and it shall remain in effect until terminated as provided for herein. This MOU shall be binding on the parties’ successors. Either party to the MOU may terminate the agreement at any time by providing written notice to the other party. 1 Meeting Date January 21, 2020 Department Police Issue Consider adoption of an Ordinance to amend Chapter 10, Animals, Article I, In General, Sections 10-18 and 10-19 of the Vinton Town Code Summary Council was briefed at their December 3, 2019 meeting on the proposed changes to the Animal Ordinance. Council also heard comments from a citizen regarding an incident that happened with their neighbor’s dogs and a request to make the Ordinance more enforceable by defining “trespassing”. Upon further review of the proposed Ordinance and consultation with the Town Attorney, final revisions were made to the attached Ordinance. Attachments Ordinance Recommendations Motion to adopt Ordinance Town Council Agenda Summary 1 ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, JANUARY 21, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA AN ORDINANCE amending Chapter 10, Animals, Article I, In General, Sections 10-18 and 10- 19 of the Vinton Town Code. NOW, THEREFORE, BE IT ORDAINED by the Town Council of the Town of Vinton that Chapter 10, Animals, Article I, In General, Sections 10-18 and 10-19 of the Vinton Town Code are amended as follows: Chapter 10 – ANIMALS * * * ARTICLE I. – IN GENERAL * * * Sec. 10-18. – Other violations;enjoining of violations Duty of animal owners. It shall be the duty of every owner, as defined in Section 10-2, of an animal to exercise reasonable care and take all necessary steps and precautions to protect other persons, property and animals from injuries or damage that may result from his or her animal’s behavior. If the owner or custodian of an animal is a minor, the parent or guardian of such minor shall be responsible to ensure compliance with this section. This section shall be applicable to all properties, to include the animal owner’s property, unless the injured person is trespassing on the animal owner’s property. Sec. 10-19. Other violations; enjoining of violations. A violation of any provision of this chapter, excluding any section where a specific punishment is listed, shall be a class 4 misdemeanor. A separate offense shall be held to have been committed each day that such violation shall occur or continue. In addition to any other penalty imposed, the town may seek an injunction to enjoin the continuing violation of any provision of this chapter. Secs. 10-1920 -- 10-40. - Reserved. 2 This Ordinance adopted on motion made by Council Member ____________________ and seconded by Council Member ____________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date January 21, 2020 Department Finance/Treasurer Issue Finance Committee Summary The Finance Committee met on January 14, 2020 and the following items were discussed at the meeting: • Pay Study Presentation (Virginia Tech) • War Memorial Budget Appropriations • Police Department Budget Appropriation • Economic Development Budget Appropriation • October/November 2019 Financial Statements • Budget Calendar Review • Community Contributions (FY21) • Water Rate Agreement (WBHS) • Animal Tag MOU with Roanoke County Treasurer Attachments October/November 2019 Financial Report Summary Recommendations Motion to approve October and November 2019 Financial Reports Town Council Agenda Summary Financial Report Summary October 31, 2019 Adopted Revised YTD MTD YTD Remaining % Budget Budget Posted Posted Balance YTD Revenues 7,527,870 1,873,792 321,029 1,780,990 (92,802) 95% Expenditures 7,527,870 2,823,113 632,807 2,429,423 (393,691) 86% Revenues over/(under) Expenditures (949,322) (311,778) (648,433) Revenues 4,000 777,110 23,234 31,662 (745,449) 4% Expenditures 4,000 777,110 29,687 223,696 (553,414) 29% Revenues over/(under) Expenditures - (6,453) (192,034) Revenues 3,722,500 1,163,202 503,182 1,284,877 121,675 110% Expenditures 3,722,500 1,336,148 207,078 1,171,790 (164,358) 88% Revenues over/(under) Expenditures (172,946) 296,103 113,087 Revenues 500,012 100,000 50,001 200,004 100,004 200% Expenditures 500,012 266,654 70,682 85,664 (180,990) 32% Revenues over/(under) Expenditures (166,654) (20,681) 114,340 Revenues 460,210 153,388 38,351 153,403 15 100% Expenditures 460,210 150,812 48,579 124,633 (26,179) 83% Revenues over/(under) Expenditures 2,576 (10,228) 28,770 Revenues 12,214,592 4,067,492 935,797 3,450,936 (616,556) 85% Expenditures 12,214,592 5,353,838 988,834 4,035,206 (1,318,632) 75% Revenues over/(under) Expenditures (1,286,346) (53,037) (584,270) Financial Report Summary November 30, 2019 Adopted Revised YTD MTD YTD Remaining % Budget Budget Posted Posted Balance YTD Revenues 7,527,870 2,139,659 546,535 2,327,525 187,866 109% Expenditures 7,527,870 3,594,712 743,772 3,173,195 (421,517) 88% Revenues over/(under) Expenditures (1,455,053) (197,237) (845,670) Revenues 4,000 2,239,452 - 31,662 (2,207,791) 1% Expenditures 4,000 2,239,452 5,876 229,572 (2,009,880) 10% Revenues over/(under) Expenditures 0 (5,876) (197,910) Revenues 3,722,500 1,276,116 116,831 1,401,708 125,592 110% Expenditures 3,722,500 1,666,434 289,712 1,461,502 (204,933) 88% Revenues over/(under) Expenditures (390,319) (172,881) (59,794) Revenues 500,012 250,005 50,001 250,005 - 100% Expenditures 500,012 308,305 20,070 105,734 (202,571) 34% Revenues over/(under) Expenditures (58,300) 29,931 144,271 Revenues 460,210 191,754 38,351 191,754 - 100% Expenditures 460,210 194,622 29,478 154,111 (40,511) 79% Revenues over/(under) Expenditures (2,868) 8,873 37,643 Revenues 12,214,592 6,096,987 751,718 4,202,654 (1,894,333) 69% Expenditures 12,214,592 8,003,526 1,088,908 5,124,113 (2,879,412) 64% Revenues over/(under) Expenditures (1,906,539) (337,190) (921,459) Meeting Date January 21, 2020 Department Council Issue Appointments to Boards/Commissions/Committees Summary The following appointments need to be considered by Council: Western Virginia Regional Industrial Facility Authority Pete Peters and Council Member McCarty’s terms expire on February 3, 2020. Attachments None Recommendations Motion to re-appoint Richard W. (Pete) Peters as a full member and Sabrina McCarty as an alternate member to the Western Virginia Regional Industrial Facility Authority to new four-year terms beginning February 4, 2020 and ending February 3, 2024 Town Council Agenda Summary Meeting Date January 21, 2020 Department Council Issue Request to Convene in Closed Meeting, Pursuant Section 2.2-3711 (A)(1) of the Code of Virginia, 1950, as amended, for discussion, of a specific employee, namely the Town Manager. Summary None Attachments Certification of Closed Meeting Recommendations None Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 21, 2020 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by _____________________ and seconded by ____________________ with all in favor. ___________________________________ Clerk of Council