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HomeMy WebLinkAbout2/21/2023 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, February 21, 2023 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. REVIEW OF THE CITIZEN GUIDELINES E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS G. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of February 7, 2023 H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Briefing on the 2023 Roanoke County Real Estate Reassessment - Ken Fay, Roanoke County Real Estate Valuation Director 2. Annual update from the Roanoke Regional Partnership – John Hull I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. BRIEFINGS K. ITEMS REQUIRING ACTION L. TOWN MANAGER’S PROJECT UPDATES/COMMENTS Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 M. REPORTS FROM COMMITTEES 1. Finance Committee – Andrew Keen 2. Community Development Committee – Nathan McClung N. COUNCIL O. MAYOR P. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: March 7, 2023 – 6:00 p.m. – Regular Council Meeting – Council Chambers March 13, 2023 – 3:00 p.m. – Finance Committee Meeting – TOV Conference Room March 15, 2023 – 9:00 a.m. – Public Works Committee Meeting – PW Conference Room NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date February 21, 2023 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of February 7, 2023 Attachments February 7, 2023 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, FEBRUARY 7, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina McCarty Laurie J. Mullins STAFF PRESENT: Pete Peters, Town Manager/Town Clerk Cody Sexton, Assistant Town Manager/Town Treasurer Antonia Arias-Magallon, Administrative Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Andrew Keen, Finance Director Tim Lawless, Deputy Police Chief Donna Collins, Human Resources/Risk Management Director Bo Herndon, Public Works Director The Mayor called the meeting to order at 6:00 p.m. The Administrative Manager with Council Member Liles, McCarty, Council Member Mullins, Stovall and Mayor Grose present. Roll call After a Moment of Silence, Boy Scouts 235, from William Byrd Middle School and William Byrd High School, led the U.S. Flag. announcements, Council Member McCarty announced the following: February 10 – 1 North 3 South; February 11 – Rare Form; February 17 – JoJo Stockton and Solacoustix and February 18 – The Bogeys – all at 8 p.m. at Rosie’s; Show on Ice every Saturday – 10:45 a.m. – 12 Noon and Open Skate weekdays – 1 p.m. – 1 :30 p.m. – Lancerlot; every Wednesday – 5:30 p.m. – 9 p.m. – Bingo; every Thursday – 5:30 p.m. – 9 p.m. – Trivia – every Friday and Saturday night – Live Music – at the Twin Creeks Brewery; February 21 – Pancakes with Police 8 a.m. – 10 a.m. – Restaurant, and February 11 – 6 p.m. – 9 p.m. – Parents Night at Def Gravity. Council Member Stovall made a motion to approve the motion was seconded by Council Member Liles and 2 voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved minutes of the Regular Council Meeting of January 17, 2023 Under awards, introductions, presentations and proclamations, the next item was the introduction and Swearing In Ceremony for Gonzalez Ponce. After the comments by Chief Drumond, the Town Clerk administered After comments by Chief Drumond, the Mayor and Council made comments. introduction of new employees. Town Manager Peters made brief comments and introduced Antonia Arias-Magallon, Administrative Manager, introduced Neil Divers, Financial Administrator. The Town Manager expressed appreciation to the staff for receiving the 2022 GFOA Distinguished Budget Presentation Award for the Town of Vinton, the seventh year in a row, and to Anita McMillan and which i permit is a way to manage a clean stormwater run- off system update on the closing of the Finance/Treasurer’s Office on Thursday, February 9, February 10, due to a software update that is a result of Roanoke County updating their financial software. There will also be a street closure on Meadow Street, Wednesday, February 8, from 3 a.m. – 8 a.m., while the Western Virginia Water Authority makes repairs to the system. The CodeRED system was used to water system repair and the MS4 permit. Under appointments to boards/commissions/ committees, Council Member Liles made a motion to re-appoint David Jones to the Planning Commission to a new four-year term beginning March 1, 2023 and ending February 28, 2027; seconded by Council Member McCarty and carried by the following roll call voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Re-appointed David Jones to the Board of Zoning Appeals to a new five- beginning March 1 February 28, 2027 3 Under reports from Committees, Bo Herndon first welcomed Council Member Mullins to the Public Works Committee and expressed Council Member Liles for his part on the committee the previous two years. commented that some items may be revisited from while. Mr. Herndon c were updated on six intersections from PFG, coming into town, to Bypass road. The cabinet that controls the signal lights at the entrance of the PFG went out, and we are awaiting a replacement. A contractor from Texas is also coming Wednesday, February 9 to start working on synchronizing together and will be studying the timing of the lights for a few days. The C project is estimated to be completed in May 2023. The Water Authority notified Public works about an issue with the done, Public Works will fix some of the storm drains before putting the asphalt down. The Town went out to contract for striping in the fall of 2022 but was delayed due to weather. The complet roads to be restriped and painted is estimated to be done by the end of March. The goal is to restripe and paint half of the Town’s roads each year. The Glo Fiber contractor has been working in the roads and the patchwork on the roads at the moment temporary patch. Mr. Herndon c contractor, and they are going to go back and patch it with asphalt. The estimated time for this project to be done is by mid-summer 2023. commented on Public Works’ winter preparedness and the use of CodeRED to help inform residents of where to park when snow does come down. presentation, which will be on file in the Town Clerk’s Office as part of the permanent record. The Mayor and Council Members commented on the signal lights, storm drain repair, preparedness, and the PowerPoint Presentation. Council Members commented on the Public Works meeting, the Garthright Bridge, and the litter on Third Street. Town Manager Peters mentioned a cleanup day in Apri about doing community service before then. Council Member Liles thanked the Boy Scouts 235 for 4 The Mayor thanked the troops for coming out and taking the time to learn about the government. He expressed appreciation to Mr. Herndon and the Public Works Department for the work being done. He expressed appreciation to the Town’s intern Matthew Moore, since it is his last week Town. convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (1) of the 1950 Code of Virginia, as amended, for discussion of the annual performance of the Town Manager. Council Member Mullins made a motion to seconded by Vice Mayor Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Nays (0) – None. Council went into Closed Session at 7:09 p.m. At 8:20 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in approved on motion by Council Member Liles; seconded by Council Member McCarty and carried voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Certificate of Closed Meeting Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (45 – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. The meeting was adjourned at 8:31 p.m. APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters Jr., Town Clerk Meeting Date February 21, 2023 Department Treasurer/Finance Department Issue Briefing on the 2023 Roanoke County Real Estate Reassessment Summary Each year, the Roanoke County Assessor’s Office establishes the property values for all property in the County, which includes property within the Town. A letter is developed and sent to all property owners detailing their assessment values for both the land and buildings. The letter details the previous three years’ worth of assessments in a table. As required by the General Assembly, the letter is to state the tax percentage increase or decrease the actual taxes paid would be as compared to the previous year. Ken Fay, Roanoke County Real Estate Valuation Director, will give the PowerPoint presentation at the meeting and answer any questions that Council might have. Council is scheduled to conduct their Public Hearing on the tax rates on April 4, 2023. Pursuant to Section 58.1-3321 of the Code of Virginia, as amended, any assessment that results in an increase of one percent or more requires that the Notice of Public Hearing be given at least 30 days prior to the date of the hearing. The Notice will need to run in the Vinton Messenger on March 2, 2023. Attachments Power Point Presentation Recommendations No action required Town Council Agenda Summary Meeting Date February 21, 2023 Department Administration Issue Update from the Roanoke Regional Partnership Summary John Hull, Executive Director, will be at the meeting to give an update on behalf of the Roanoke Regional Partnership. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date February 21, 2023 Department Finance Issue Finance Committee Summary The Finance Committee met on February 13, 2023 and the following items were discussed at the meeting: a) November 30, 2022 Financial Statements b) December 31,2022 Financial Statements c) Resolution for appropriation of AMVETS donation for the Vinton War Memorial d) Discussion regarding Mountain View Rd e) Discussion regarding proposed changes to the employee handbook f) Discussion regarding Police Department contract proposal Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date February 21, 2023 Department Planning and Zoning Issue Community Development Committee Summary The Community Development Committee met on February 15, 2023 and the following items were discussed at the meeting: a) Downtown Fire Block Demolition and Re-design Project b) Vinton History Museum – Lift Addition Project c) Cleveland Mart Redevelopment Project d) Communications Update e) Capital Projects/Facilities Updates f) Tree Inventory Grant g) Housing Study – River Park Shopping Center h) Proposed Employee Policy and PD Contract Attachments None Recommendations No action required Town Council Agenda Summary