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Home My WebLink About1/3/2023 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, January 3, 2023 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. INVESTITURE SERVICE 1. Town Clerk administers Oath of Office to: a. Re-elected Council Member Sabrina McCarty b. Re-elected Council Member Michael W. Stovall 2. Mayor calls for nominations for Vice Mayor a. Town Clerk administers Oath of Office to Vice Mayor G. APPOINTMENTS: 1. Council-appointed Officers a. Richard W. Peters, Jr., Town Manager b. Richard W. Peters, Jr., Town Clerk c. Cody Sexton, Treasurer d. Fabricio Drumond, Chief of Police e. Jeremy Carroll, Town Attorney 2. Council-appointed Committees a. Community Development Committee b. Finance Committee c. Public Works Committee H. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Council Meeting of December 6, 2022. Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 2. Consider approval of the regular meeting schedule for Calendar Year 2023. 3. Consider approval of the Town holiday schedule for Calendar Year 2023. 4. Consider adoption of a Resolution appropriating funds in the amount of $2,169.10 received for scrap metal to the Public Works budget. 5. Consider adoption of a Resolution appropriating funds in the amount of $7,725.36 for the receipt of an insurance claim made on a vehicle (Unit 1134) of the Police Department. I. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Recognition of Jill Acker, 2022 Employee of the Year – Donna Collins 2. Community Programs Update – Chasity Barbour J. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. K. BRIEFINGS L. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution transferring $92,618.62 from Capital Fund Capital Outlay to Capital Fund Contractual Services to purchase eleven (11) Pre-empt Detectors – Town Manager M. TOWN MANAGER’S PROJECT UPDATES/COMMENTS N. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES 1. Board of Zoning Appeals 2. Roanoke Valley Regional Cable TV Committee O. REPORT FROM COMMITTEES 1. Finance Committee P. COUNCIL Q. MAYOR R. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: January 17, 2023 – 6:00 p.m. – Regular Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date January 3, 2023 Department Town Clerk Issue 1. Town Clerk administers Oath of Office to: a. Re-elected Council Member Sabrina McCarty b. Re-elected Council Member Michael W. Stovall 2. Mayor calls for nominations for Vice Mayor a. Town Clerk administers Oath of Office to Vice Mayor Summary None Attachments None Recommendations Town Clerk conducts Investiture Service Nomination and motion to elect Vice Mayor and Town Clerk administers Oath Town Council Agenda Summary Meeting Date January 3, 2023 Department Council Issue Appointments of Council-appointed Officers: a. Richard W. Peters, Jr., Town Manager b. Richard W. Peters, Jr., Town Clerk c. Cody Sexton, Treasurer d. Fabricio Drumond, Chief of Police e. Jeremy Carroll, Town Attorney Summary Council needs to appoint the five Council-appointed Officers. Mr. Peters needs to be appointed as Town Clerk effective February 1, 2023 to replace Susan N. Johnson, whose term will end on her retirement date of January 31, 2023. The other four Council-appointed Officers terms will end on December 31, 2024. Attachments None Recommendations Motion to approve appointments of Council-appointed Officers Town Council Agenda Summary Meeting Date January 3, 2023 Department Council Issue Appointments to Council-appointed Committees a. Community Development Committee b. Finance Committee c. Public Works Committee Summary Council needs to make appointments to the Council-appointed Committees. Attachments Boards and Commissions Booklet Summary Page – Council Committees Recommendations Motion to approve appointments to Council-appointed Committees Town Council Agenda Summary 6 COMMUNITY DEVELOPMENT COMMITTEE Community Development Committee - one of three standing Council committees. The purpose is to review and provide guidance to staff in Planning & Zoning, Community Programs & Facilities and Economic Development. These meetings provide an opportunity for the elected officials to stay abreast of activities in these three departments. The committee provides written or oral reports back to the entire Council at subsequent meetings. Meeting Schedule – bi-monthly on even months Terms – Council members are reappointed each election year. Contact – Planning & Zoning Director (540) 983-0605 NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION nita McMillan 311 South Pollard Street n/a n/a n/a 8 FINANCE COMMITTEE Finance Committee - one of three standing Council committees. The purpose is to review and provide guidance to staff related to all financial policies, financial statements, and audit reviews. Monthly meetings are held to track and analyze expenditures, revenues, cash flow, budget forecasts, and capital projects. These meetings provide an opportunity for the elected officials to stay abreast of financial management decisions and trends. The committee provides written or oral reports back to the entire Council at subsequent meetings, where financial reports are accepted monthly by the entire Town Council. Meeting Schedule – monthly. Terms – Council members are reappointed each election year. Contact – Finance Director (540) 983-0608. NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION ndrew Keen 311 South Pollard Street n/a n/a n/a Cod Sexton 311 South Pollard Street n/a n/a n/a Richard W. Peters, Jr. 311 South Pollard Street n/a n/a n/a 10 PUBLIC WORKS COMMITTEE Public Works Committee - one of three standing Council committees. The purpose is to review and provide guidance to staff related to major public works policies, services, and projects. These meetings provide an opportunity for the elected officials to stay abreast of public works (water, sewer, roads, refuse, stormwater, buildings, etc.) activities. The committee provides written or oral reports back to the entire Council at subsequent meetings. Meeting Schedule – Bi-monthly on odd months Terms – Council Members are reappointed each election year. Contact – Public Works Director, (540) 983-0646. NAME ADDRESS INITIAL APPOINTMENT TERM EXPIRES COUNCIL ACTION William Herndon 804 3rd Street n/a n/a n/a Meeting Date January 3, 2023 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of December 6, 2022 Attachments December 6, 2022 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, DECEMBER 6, 2022, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Andrew Keen, Finance Director Fabricio Drumond, Police Chief Tim Lawless, Deputy Police Chief Anita McMillan, Planning & Zoning Director Nathan McClung, Assistant Planning & Zoning Director Fayula Gordon, Associate Planner The Mayor called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member Mullins, Council Member Stovall, Vice Mayor McCarty Grose present. Roll call After a Moment of Silence, Cody Sexton led the Pledge of Allegiance to the U.S. Flag. announcements, Vice Mayor McCarty announced the following: every Wednesday – 6:30 p.m. – Bingo; every Thursday – 6:30 p.m. – Trivia – every Friday and Saturday night – Live Music - Twin Creeks Brewery; December 9 – Christian Quesenberry Band and December 10 – 369 Music – all at 8:00 p.m. at Rosie’s; December 12-23 – Monday-Friday – 1:00-3:30 p.m. – Open Ice Skating and December 10 and 17 – 8:00 p.m. – Open Ice Skating, all at the Lancelot; December 10 – 9:00 a.m. – 2:00 p.m. – Holiday Craft Pop Up – Farmers’ Market. And December 10 – 9:00-11:00 a.m., December 17 – 9:00-11:00 a.m. and December 22 – 9:00-11:00 a.m. – Festival of Trees – Vinton War Memorial. Vice Mayor McCarty also commented on the success of the Christmas Parade Under requests to postpone, add to or change the order of agenda items, the Town Manager Requiring Action, to consider a Resolution to support 2 Council Member Stovall made a motion to approve the motion was seconded by Vice Mayor McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) - None. Approved minutes of the Regular Meeting of November 15, 2022 meeting Under awards, introductions, presentations and proclamations, the next item on the agenda was the introduction of Following comments by Deputy Chief Lawless and Ms. Rhodes, the Mayor and Council welcomed Ms. Rhodes to the Town. Chief Drumond next recognized Officers Grant actions during a call for service on August 7, 2022. congratulated the two Officers. consideration of public comments 2022- Capital Fund and the projects budgeted therein from $2,984,236.25. Hearing at 6:19 p.m. Cody Sexton commented that the negotiations and ultimate transfer of the Utility System to the Western Virginia Water Authority resulted in the Town being able to keep its Utility Fund balance. These funds were revenue generated over th Utility System that were balance in surplus of the year’s operations. We had estimated that the remaining fund balance would be approximately $2.5 million for us to use primarily for capital projects. As we have moved through the first five and a half months of the fiscal year and have begun closing out the books on the Utility Fund by giving refunds and issuing any remaining bills, we have come to a good point to see where the fund balances are going to end up. The Resolution before Council will allow us to transfer $2,984,236.25 from the Utility Fund into the Capital Fund. Later in the year, Council will be asked to take final action to close out the remaining balance after the completion of the two ongoing projects. Public Hearing Opened 3 Hearing no public comments, the Mayor closed the Public Hearing at 6:22 p.m. Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Mullins following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Grose; Nays (0) - None. Adopted Resolution No. 2524 amending the Town of Vinton’s FY 2022-2023 budget to appropriate funding for the Capital Fund and the projects budgeted therein from the Utility Fund balance in the total amount of $2,984,236.25. The next item on the agenda was to consider adoption of an Ordinance to amend Chapter 62, Offenses and Miscellaneous Provisions, and Section 62-1, Definitions, of the Vinton Town Code property. The amendment of the definition of property expands it to also mean the area between the private property line to the curb line portion of roadway or the centerline of any alley or unimproved street. Having this definition refined will allow for the Code to match current practi policies that are already in place in both the Planning & Zoning and the Public Works Department and the way they are enforced. Overall this current practice reasonable areas of the right-of-way. Council Member Stovall made a motion to adopt the Ordinance as presented; the motion was seconded by Council Member Mullins following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Grose; Nays (0) - None. Adopted Ordinance No. 1048 Provisions, and Sec. 62-1, Definitions, of the Vinton Town Code The next item on the agenda was to consider adoption of an Ordinance to amend Cats, Sec. 10- Domestic Birds, of the Vinton Town Code. Fayula approximately 11 inquiries from residents over the past year requesting restriction of the Code was the requirement of one (1) acre of land, which a lot of our residents would not be able to meet. Upon research we found that the Town had the most restrictive requirements and decided to make these amendments to remove the one (1) acre requirement. We also made additional neighboring properties. 4 Ms. Gordon next commented the major changes are the requirement that the pen has to be 15 feet from neighboring property lines, rooster may be permitted at any time and the definition of “pens” was expanded t coop itself and to increase the size of the pen to 128 square feet maximum. Also, we kept the restriction of only allowing six (6) chickens. There application for a permit and a one- inspected before they are allowed to have chickens and we still have a strict standard of care to make sure everyone is keeping up Any violation from the Ordinance can be reported and individuals can have their permits revoked. Council Member Liles made a motion to adopt the Ordinance as presented; the motion was seconded by Vice Mayor McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) - None. Adopted Ordinance No. 1049 Other Than Dogs and Cats, Sec. 10-97, Fowl, Chickens and Other Domestic Birds, of the Vinton Town Code The next item on the agenda was to consider Manager to execute an Intergovernmental Creek Stream Restoration Project. Anita McMillan commented as a follow-up to the Council briefing on November 15, 2022, the project will involve five (5) Town-owned properties within the City limits. They tree clearing needs to be done before April 1, 2023 and the pre-constructio scheduled for December 19, 2022. Staff has been working with the Town Attorney on the Agreement the project. The sixth parcel, which us located at the Glade Creek Greenway Phase 2A, will be handled separately because the Town has an easement on the property. Vice Mayor McCarty made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Mullins following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Adopted Resolution No. 2525 authorizing Intergovernmental Agreement between the City of Roanoke and the Town of Vinton for the City of Roanoke’s Glade Creek Stream 5 The next item on the agenda was to consider adoption of a Resolution dissolving the Economic Development Committee and establishing a new Community Development Committee. commented that November 15, 2022 meeting regarding the current Development Town Staff recommends dissolving the Public Safety Committee and referring any public safety items to the Public Works Committee or the Highway Safety Committee; dissolving Committee and establishing Development Committee Committee to review items from the Zoning and Community Programs & Facilities and the Office of Economic Development. At the organizational meeting on January 3, 2023, Council Members will be appointed to the three Committees. Council Member Mullins made a motion to adopt the Resolution as presented; the motion was seconded by Vice Mayor McCarty and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) - None. Adopted Resolution No. 2526 dissolving establishing a Development Committee. The next item on the agenda was to consider a meeting. The Town Manager commented that since there are no urgent or pressing items to come before Council on December 20th, he recommends cancelling the December 20, 2022 Council Meeting. Council Member Liles made a motion to cancel the December 20, 2022 meeting; seconded by Council Member Stovall and carried by the following roll call vote, with all membe Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) - None. meeting The next item which was added to the agenda was to consider adoption of a Resolution in support of the 128. Cody Sexton commented that Town Staff was Board (CTB) was planning meeting today and tomorrow to move forward to fund 6 Between Christiansburg and Exit 150 in Daleville, there is only one remaining nine-mile section (southbound from Exit 137, the Wildwood Road to Exit 128 at Ironto), that would not have a widening project in the entire 32 mile length. Between funding from the region, Smart Scale and grant funding from the I- funded. At the request of CTB Member Ray Smoot and in coordination with the Virginia Department of Transportation (VDOT) Salem District and Roanoke County transportation staff, Council is requested to adopt this Resolution in support of this project. Council Member Mullins made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Stovall following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Grose; Nays (0) - None. Adopted Resolution No. 2527 in support of the application for and funding of Interstate 81 Southbound widening between Exit 137 and Exit 128 The Town Manager commented on the Code launched last week and expressed appreciation to Tucei, Project Coordinator. The Garthright Bridge maintenance project for the Thanksgiving break and upcoming modifications for the Christmas break. The Town Manager next commented on the new traffic signals that were installed at the Hardy/By- intersections last week. The next step is to have a traffic engineer properly program them so they are all synchronized together. In addition, January 3, 2023 meeting, Staff will be making a presentation and recommendation to Council for the replacement and addition of Opticoms at all of our intersections. Details will be shared at that meeting and Deputy Fire Chief Campbell will be present to provide some additional information on the advantages and benefits of having these installed. With regard to the Walnut Avenue project from th5th Street to the Town limits, we are through the most difficult phase and the Tow appreciation to the citizens for their understanding. This project improvement once it is completed and will change pedestrians and existing traffic to flow through this critical intersection. 7 Council Members commented that it had been a good year in the Town and are looking forward to see what lies ahead; the success of the Christmas Parade; a recent event for special needs students at the Vinton Moose Lodge that the Police Department Christmas. The Mayor commented on the success of the Town and the entire Valley this year Regional Legislative Luncheon and the Community Church Service on November 20, 2022 everyone a very Merry Christmas. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) - APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date January 3, 2023 Department Council Issue Consider approval of the regular meeting schedule for Calendar Year 2023 Summary Council needs to approve the regular meeting schedule for Calendar Year 2023. This will include cancelling the July 4, 2023 meeting, which falls on Independence Day; cancelling the August 1, 2023 meeting for Council and staff to participate in National Night Out and cancelling the November 7, 2023 meeting, which falls on Election Day. Attachments Meeting Schedule for Calendar Year 2023 Recommendations Motion to approve Town Council Agenda Summary VINTON TOWN COUNCIL-2023 MEETING DATES 1-3 Council Meeting 1-17 Council Meeting 2-7 Council Meeting 2-21 Council Meeting 3-7 Council Meeting 3-21 Council Meeting 4-4 Council Meeting 4-18 Council Meeting 5-2 Council Meeting 5-16 Council Meeting 6-6 Council Meeting 6-20 Council Meeting 7-4 No Council Meeting (Independence Day) 7-18 Council Meeting 8-1 No Council Meeting (National Night Out) 8-15 Council Meeting 9-5 Council Meeting 9-19 Council Meeting 10-3 Council Meeting 10-17 Council Meeting 11-7 No Council Meeting (Election Day) 11-21 Council Meeting 12-5 Council Meeting 12-19 Council Meeting Meeting Date January 3, 2023 Department Council Issue Consider approval of the Town holiday schedule for Calendar Year 2023 Summary Council needs to approve the Town holiday schedule for Calendar Year 2023. Attachments Town Holiday Schedule for Calendar Year 2023 Recommendations Motion to approve Town Council Agenda Summary 2023 HOLIDAYS – TOWN OFFICES CLOSED 1-2 New Year’s Day Observed 1-16 Martin Luther King, Jr. Day observed 2-20 President’s Day 5-29 Memorial Day 6-19 Juneteenth Observed 7-4 Independence Day 9-4 Labor Day 10-9 Columbus Day 11-7 Election Day 11-10 Veteran’s Day Observed 11-23 Thanksgiving Day 11-24 Town Offices Closed 12-22 Town Offices Closed 12-25 Christmas Day Meeting Date January 3, 2023 Department Public Works Issue Consider adoption of a Resolution appropriating funds in the amount of $2,169.10 received for scrap metal to the Public Works budget. Summary Five checks totaling $2,169.10 has been received from D. H. Griffin Wrecking Co., Inc. and deposited in Revenue Account 200.1901.001 Recoveries and Rebates. The checks for $2,169.10 is for scrap metal from the Public Works Department. It is necessary to appropriate the $2,169.10 to Public Works Administration Operating Budget Account Number 200.1221.350, Maintenance and Repairs Building. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 3, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton had scrap metal from the Public Works Department through D. H. Griffin Wrecking Co., Inc.; and WHEREAS, the revenue received from the scrap metal has been received into the Revenue Account 200.1901.001– Recoveries and Rebates in the amount of $2,169.10; and WHEREAS, in order that the money can be used for building needs and repair work in the Public Works Department, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Public Works Administration Operating Budget Account Number 200.1221.350, Maintenance and Repairs Building. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY GENERAL LEDGER: 200.25100 Appropriations $2,169.10 200.25000 Estimated Revenue $2,169.10 FROM REVENUE: 200.1901.001 Recoveries and Rebates $2,169.10 TO EXPENDITURE: 200.1221.350 Maintenance & Repair Building $2,169.10 This Resolution adopted on motion made by Council Member______ , seconded by Council Member ___________________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date January 3, 2023 Department Police Issue Consider adoption of Resolution appropriating funds in the amount of $7,725.36 from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Police Department Operating Budget 200.3101.304 – Maintenance and Repair of Equipment to repair vehicle 1134. Summary On August 4, 2022, Unit 1134 was damaged after being involved in an accident. The proper insurance filings were made to the Virginia Risk Sharing Association (VRSA) and has been received in the amount of $7,725.36. In order for the repair work to be completed, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account to the Police Department Operating Budget Account Maintenance and Repair of Equipment. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JANUARY 3, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on August 4, 2022, Unit 1134 was damaged after being involved in an accident; and WHEREAS, the proper insurance filings were made to the Virginia Risk Sharing Association (VRSA) and has been received into the Revenue Account 200.1901.001 – Recoveries and Rebates in the amount of $7,725.36; and WHEREAS, in order for the repair work to be completed, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Police Department Operating Budget Account Number 200.3101.304 – Maintenance and Repair of Equipment. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction: BUDGET ENTRY GENERAL LEDGER: 200.25100 Appropriations $7,725.36 200.25000 Estimated Revenue $7,725.36 FROM REVENUE: 200.1901.001 Recoveries and Rebates $7,725.36 TO EXPENDITURE: 200.3101.304 Maintenance & Repair of Equipment $7,725.36 TOTAL $7,725.36 This Resolution was adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______ Susan N. Johnson, CMC, Town Clerk Meeting Date January 3, 2023 Department Administration Issue Recognition of Jill Acker, 2022 Employee of the Year Summary In November of 2016, the Town established an Employee of the Year Program. The purpose of the Program is to recognize employees who have served the Town of Vinton in an exceptional manner, by exemplifying outstanding service through his or her work and have exhibited a positive and supportive attitude. Jill Acker, Administrative Manager in the Public Works Department, was chosen as the fifth Employee of the Year and was recognized at the Employee Holiday Luncheon in December. Attachments None Recommendations Recognize Jill Acker Town Council Agenda Summary Meeting Date January 3, 2023 Department Community Programs Issue Community Programs Update Summary Chasity Barbour, Community Programs Director, will be at the meeting to give an update. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date December 6, 2022 Department Administration Issue Consider adoption of a Resolution transferring $92,618.62 from Capital Fund Capital Outlay to Capital Fund Contractual Services to purchase eleven (11) Pre-empt Detectors Summary Town Council and Staff recognize that providing for the public’s safety throughout the Town of Vinton is of the upmost of importance. Roanoke County and the City of Roanoke’s fire and emergency service vehicles rely on Emergency Traffic Signal Pre-emption System Detectors to assist with the efficient clearing of traffic at signalized intersections throughout the Town to ensure safe and timely response of first responders while also providing for the safety of motorists. The Town currently has five (5) intersections that utilize the Pre-empt Detectors that need to be replaced and there are six (6) additional intersections within the Town that do not have Pre-empt Detectors. Town Council and Staff along with Emergency Service Personnel all agree that each of the eleven (11) intersections within the Town would be improved with the installation of new updated Pre-empt Detectors. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, JANUARY 3, 2023, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, Town Council and Staff recognize that providing for the public’s safety throughout the Town of Vinton is of the upmost of importance; and WHEREAS, Roanoke County and the City of Roanoke’s fire and emergency service vehicles rely on Emergency Traffic Signal Pre-emption System Detectors to assist with the efficient clearing of traffic at signalized intersections throughout the Town to ensure safe and timely response of first responders while also providing for the safety of motorists; and WHEREAS, the Town currently has five (5) intersections that utilize the Pre-empt Detectors that need to be replaced; and WHEREAS, there are six (6) additional intersections within the Town that currently do not have Pre-empt Detectors; and WHEREAS, Town Council and Staff along with Emergency Service Personnel all agree that each of the eleven (11) intersections within the Town would be improved with the installation of new updated Pre-empt Detectors. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction to provide necessary funding to purchase and install the necessary equipment at each of the eleven (11) intersections: BUDGET ENTRY: FROM EXPENDITURE: 400.4101.799 Capital Outlay $92,618.62 TO EXPENDITURE: 400.4108.302 Contractual Services $92,618.62 TOTAL $92,618.62 This Resolution was adopted on motion made by Council Member ____________, seconded by Council Member _________________, with the following votes recorded: 2 AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk 1 Meeting Date January 3, 2023 Department Council Issue Appointments to Boards/Commissions/Committees Summary Council needs to make appointments to the following: Board of Zoning Appeals Mandy Fullen’s term on the Board of Zoning Appeals expires on January 16, 2023. Ms. Fullen is interested in being re-appointed. Council needs to re-appoint Mandy Fullen to a new five-year term beginning January 17, 2023 and ending January 16, 2028. Roanoke Valley Regional Cable TV Committee Susan Johnson currently serves as the Town Staff representative on the RVTV Committee. Ms. Johnson will be retiring from the Town on January 31, 2023. Town Staff recommends appointing Marshall Stanley to replace Ms. Johnson. Attachments None Recommendations Nominate and motion to appoint individuals Town Council Agenda Summary Meeting Date January 3, 2023 Department Finance Department Issue Finance Committee Summary The Finance Committee met on December 12, 2022 and discussed the following items: • October 31, 2022 Financial Statements • Resolution for appropriation due to police vehicle damage insurance proceeds • Signal light upgrade appropriation discussion • Investment fund follow up discussion • Scrap Metal appropriation • Funding Request from the Vinton First Aid Crew Attachments October 31, 2022 Financial Report Summary Recommendations Motion to approve October 31, 2022 Financial Report Town Council Agenda Summary Financial Report Summary October 31, 2022 Adopted Revised YTD MTD YTD Remaining % Budget Budget Posted Posted Balance YTD Revenues 10,246,696 11,367,171 726,060 2,515,741 (8,851,430) 22% Expenditures 10,246,696 11,367,171 1,933,934 3,655,672 (7,711,499) 32% Revenues over/(under) Expenditures - (1,207,874) (1,139,931) Revenues 4,208,017 3,416,633 223,872 8,151,187 4,734,554 239% Expenditures 4,208,017 7,624,650 2,132,159 4,623,593 (3,001,057) 61% Revenues over/(under) Expenditures (4,208,017) (1,908,287) 3,527,594 Revenues - - 5,247 19,544 19,544 #DIV/0! Expenditures - - 162,503 818,301 818,301 #DIV/0! Revenues over/(under) Expenditures - (157,256) (798,756) Revenues 2,669,000 671,152 14,083 56,333 (614,819) 8% Expenditures 2,669,000 3,340,152 189,619 282,912 (3,057,240) 8% Revenues over/(under) Expenditures (2,669,000) (175,536) (226,579) Revenues 620,996 284,874 35,083 140,332 (144,542) 49% Expenditures 620,996 905,870 34,226 171,658 (734,211) 19% Revenues over/(under) Expenditures (620,996) 857 (31,326) Revenues 17,744,709 15,739,830 1,004,345 10,883,138 (4,856,692) 69% Expenditures 17,744,709 23,237,843 4,452,441 9,552,136 (13,685,707) 41% Revenues over/(under) Expenditures (7,498,013) (3,448,096) 1,331,002