HomeMy WebLinkAbout1/4/2022 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, January 4, 2022
AGENDA
Consideration of:
A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
1. Consider approval of minutes of Regular Meeting of December 7, 2021
G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Update on the Vinton Fire and Rescue Station #2 – Chief Travis Griffith,
Roanoke County Chief of Fire & Rescue
2. Presentation of Certificate of Distinguished Budget Presentation Award for the
Fiscal Year beginning July 1, 2021 awarded to the Treasurer/Finance
Department – Anne Cantrell
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. PUBLIC HEARING
1. Consideration of public comments concerning the proposed amendment to the
Town of Vinton’s FY 2021-2022 budget to appropriate funding for eligible
expenditures on multi-year grants, paving, capital projects, and other
expenditures in the amount of $2,750,167.73.
a. Open Public Hearing
• Report from Staff – Anne Cantrell
• Receive public comments
Sabrina M. McCarty, Vice Mayor
Keith N. Liles, Council Member
Laurie J. Mullins, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
• Council discussion and questions
b. Close Public Hearing
c. Consider adoption of a Resolution
J. TOWN ATTORNEY
K. TOWN MANAGER
1. BRIEFINGS
a. Briefing on proposed Parking and Maintenance Contribution Agreement
between the Town and Thrasher Memorial United Methodist Church –
Town Manager
2. ITEMS REQUIRING ACTION
3. PROJECT UPDATES/COMMENTS
L. REPORTS FROM COMMITTEES
1. Finance Committee – Anne Cantrell
M. COUNCIL
N. MAYOR
O. ADJOURNMENT
NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
January 10, 2022 – 2:00 p.m. - Finance Committee Meeting, Council Chambers
January 12, 2022 – 8:30 a.m. - Public Works Committee Meeting
January 18, 2022 – 6:00 p.m. – Regular Council Meeting, Council Chambers
January 25, 2022 – 5:00-7:30 p.m. – Town of Vinton/Roanoke County/Western Virginia Water
Authority Public Information Open House, Vinton War Memorial
January 28, 2022 – 1:00-4:00 p.m. – Council Strategic Planning Retreat, Council Chambers
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
efforts will be made to provide assistance or special arrangements to qualified individuals with
disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at
least 48 hours prior to the meeting date so that proper arrangements may be made.
Meeting Date
January 4, 2022
Department
Town Clerk
Issue
Consider approval of minutes of the Regular Meeting of December 7, 2021
Summary
None
Attachments
December 7, 2021 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M.
ON TUESDAY, DECEMBER 7, 2021, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Sabrina McCarty, Vice Mayor
Keith N. Liles
Laurie J. Mullins
Michael W. Stovall
STAFF PRESENT: Pete Peters, Town Manager
Cody Sexton, Assistant Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Anne Cantrell, Finance Director/Treasurer
Fabricio Drumond, Police Chief
Donna Collins, Human Resources/Risk Management Director
William Herndon, Public Works Director
Anita McMillan, Planning & Zoning Director
Nathan McClung, Assistant Planning & Zoning Director
Fayula Gordon, Associate Planner
The Mayor called the regular meeting to
order at 6:00 p.m. The Town Clerk called the
roll with
Member Mullins, Council Member Stovall, Vice
Mayor McCarty and Mayor Grose present.
Roll call
After a Moment of Silence, former Mayor
Donald Davis led the Pledge of Allegiance to
the U.S. Flag.
Under upcoming community events/
announcements, Vice Mayor McCarty
announced the following: December 14 – 5:30
p.m. – Santa Crawl through the Town;
December 16 – 5:00 p.m. –
Chamber of Commerce Holiday Open House -
Charles R. Hill Community Center and
December 23-24 - Town offices
Christmas Holiday.
commented on the upcoming bands that will be
playing at Rosie’s.
Council Member Stovall made a motion to
adopt the
Mullins and carried by the following vote, with all
members voting: Vote 5-0; Yeas (5) – Liles,
Mullins, Stovall, McCarty, Grose; Nays (0) –
None.
November 16, 2021; Resolution
accepting the donation of a flood sensor from
the Center for Innovative Technology (CIT) and
authorizing the Town Manager to execute any
necessary documents for said donation and as
approved by the Town Attorney; Resolution
2
$25,662.00 from the Capital Fund to cover two
projects that were incomplete at the end of
FY2021; Resolution No. 2465 appropriating
$18,672.00 received from the Department of
Motor Vehicles in Federal funds for Overtime
Under awards, introductions, presentations
and proclamation, Janet Scheid, Chair of the
Roanoke Valley Greenway Commission, made
brief comments and introduced Frank Maguire,
the new Roanoke Valley Greenway Coordinator
After comments from Mr. Maguire, the Mayor
Valley.
Under reports from Council Committees,
Anne Cantrell first commented that the Finance
Committee met on November 15, 2021. The
Committee reviewed the August 31, 2021 and
September 30, 2021 Financial Statements. Ms.
Cantrell next commented that revenue
and listed the
outperformed budget expectations. Revenues
under-performing included principal and interest,
franchise license, admissions and bed taxes and
permits. The expenditure line item for advertising
of
annual budget appropriation and funding will
need to be allocated to that line item by the end
of the fiscal year. Utility revenues outperformed
with no expenditure concerns at this time. The
cash position of the Town at the end of the month
of September included total cash of $9.5 million
with $4.2 million restricted, mostly due to ARPA
$3.3 million and the year-over-year cash in the
General Fund was up $300,000.
The Committee also reviewed the flood sensor
appropriation and the
Enforcement Grant
tonight under the Con
account were updated and the
Utility Assistance Program Award and the ARPA
Premium Pay/Gratitude Bonuses were
approval by Council.
3
Vice Mayor McCarty made a motion to approve
the August 31, 2021
Financial Reports as presented; the motion was
seconded by Council Member Liles and carried
Vote 5-0; Yeas (5) – Liles, Mullin
McCarty, Grose; Nays (0) – None.
Approved August 31, 2021 and September 30,
2021 Financial Reports
The next item on the agenda was the
presentation of the June 30, 2021 Annual
Comprehensive Financial
accepting said Report
turned the
Brown Edwards to make the presentation on the
Report.
Mr. Gilmer first commented that he is a Director
public presentation of their Audit of the Town for
2021
deliverables were discussed in great detail in the
Finance Committee meeting. He expressed
serve the Town a
staff are enjoyable to work with.
started in April and r
with his firm.
Mr. Gilmer next commented that the objectives
of the
statements. Their responsibility does not include
financial statements. They also provide
They issued a clean, unmodified opinion on the
financial statements.
Mr. Gilmer next proceeded to reference several
pages in the Report. Page vii is the Certificate of
Achievement for Excellence Financial Reporting
by the GFOA, which the Town applied for and
received again this year. Page 4
Management Discussion and Analysis, which is
a good overview of the year.
In the General Fund, the unassi
balance was $3.4 million, which
4
5.5%. The positive is that if the Town were to not
receive any more money, all of the expenses
could be paid for approximately six and a half
months. The national average is two months.
On Page 20 and 21 is
financial statements
Fund had a positive net income of $310,000
which is excluding a one-time capital contribution
that was received from the General Fund. It also
reported a positive cash flow. Page 81 lists all the
important because you do not want to see one
customer that
One customer is 7% and another is only 3% of
the total water and sewer revenues.
Page 93 is the
Federal Awards, which is a new presentation to
the Town. It lists all of the Federal Funds that
being $1.4 million in CARES Act funding, which
is what caused the single audit.
On Page 100 is the
Responses which contains a finding dating back
to 2007
Town has done a lot to address this issue, but
there is not enough staffing and at a certain point
there comes a cost benefit to it. There was one
other
With the Town having a single audit for the first
time, there were a few items that we not there,
but Staff worked quickly and got that revised and
updated in September.
Mr. G
c
great job this year in terms of journal entries and
only had a few recorded and past adjustments
that were noted during the audit. The
year relating to capital assets and dealing with
some unique transactions that occurre
year, one of them being an intangible asset.
The Mayor expressed appreciation
5
Department and other Town staff that did an
incredible job throughout the year.
Council Member Stovall made a motion to adopt
the Resolution
seconded by Vice Mayor McCarty and carried by
the following roll call
voting: Vote 5-0; Yeas (5) –
Stovall, McCarty, Grose; Nays (0) – None.
Financial Report
The next item on the agenda was to consider
adoption of an Ordinance authorizing Premium
Pay up to the amount of $138,869 from ARPA
from the Stormwater Fund up to the amount of
$781. Cody Sexton commented that Council
was briefed on this item at their November 16,
2021 meeting. The premium pay bonuses being
public works employees in the amount of $3,000
for full-time individuals hired prior to July 1, 2021
and $2,000 for all other employees. Those hired
after July 1, 2021 will be paid one-
amount along with an amount for part-time
employees. The majority of the expense for this
item is being covered by the ARPA funding
Council Member Stovall commented that every
single penny that goes to every staff member in
this Town is well deserved
agreed.
Vice Mayor McCarty made a motion to adopt the
Ordinance
carried by the following roll call
members voting: Vote 5-0; Yeas (5) – Liles,
Mullins, Stovall, McCarty, Grose; Nays (0) –
None.
Adopted Ordinance No. 1039 authorizing
Premium Pay up to the amount of $138,869
from ARPA funds and Gratitude Bonus from
the General Fund up to the amount of $37,813,
$13,887 and from the Stormwater Fund up to
the amount of $781
The next item on the agenda was to consider
Understanding and Certification for Use of State
and Local Fiscal Recovery Funds for the COVID-
19 American Rescue Plan Act (ARPA) SLFRF
Municipal Utility Assistance Program. Anne
Cantrell commented that Council was briefed on
6
amount of $118,089.97 to provide utility relief to
our customers that have an
August 31, 2021. The Resolution will authorize
County and to complete a Certification of Receipt
for the use of the funds. Both
Attorney and the Town Attorney have reviewed
and approved the MOU and Certification.
Council Member Mullins made a motion to adopt
the Resolution
seconded by Council Member Liles and carried
by the following roll call vote, with all members
voting: Vote 5-0; Yeas (5) –
Stovall, McCarty, Grose; Nays (0) – None.
Adopted Resolution No. 2467 authorizing the
Town Manager to execute a Memorandum of
State and Local Fiscal Recovery Funds for the
COVID-
Assistance Program
The next item on the agenda was to consider
adoption of an Ordinance accep
$118,089.97 from the Commonwealth of Virginia
for the COVID-19 ARPA SLFRF Municipal Utility
Assistance Program. Anne Cantrell commented
from Roanoke County and app
funding. Council Member Liles asked about the
timeline for use of
2022 and have to apply the funds before March
of 2022.
Council Member Mullins made a motion to adopt
the Ordinance
seconded by Vice Mayor McCarty and carried by
the following roll call
voting: Vote 5-0; Yeas (5) –
Stovall, McCarty, Grose; Nays (0) – None.
Adopted Ordinance
Virginia for the COVID-
Municipal Utility Assistance Program
The next item on the agenda was to consider
adoption of a Resolution of Intent to begin formal
discussions with the
Authority (Authority)
beneficial comprehensive agreement to finalize
system effective July 1, 2022. The Mayor first
commented that Council had a momentous
announcement to make and recognized special
guests who were present: Jason Peters,
Chairman
Supervisors; Mike McEvoy, Executive Director of
7
former Mayor and current Board Member with
the Western Virginia Water Authority
O’Donnell, Roanoke County Administrator. The
attendance and that he would give each of them
an opportunity to comment about tonight’s
announcement.
The Mayor next commented that it is truly a great
honor to serve as Mayor of this Town
serve along with his fellow Council Members
We are blessed to have opportunities to move
this community forward in a positive manner.
This T
providing high quality and valued services for our
residents, businesses and visitors. He believes
innovative, efficient and challenging ourselves to
be resourceful and think outside the box.
Change is not always easy, although with prayer
outcomes in ways that are not always obvious at
first glance. The announcement tonight will have
just that type of positive outcome for this
community and the greater Roanoke Valley
This Council has agreed that the time is right to
transition ownership and operation of the Vinton
Water and Wastewater System to the Western
Virginia Water Authority as of July 1, 2022.
The Mayor further commented that he wanted to
recognize the Mayor and Town Council who had
It was the right thing to do and their decision that
resulted in tremendous residential and
commercial growth in Eastern Roanoke County
and provided financial stability for the Town for
decades.
This decision has not been reached lightly and
has been many years in the making. With the
desire to continue to provide the highest quality
produc
become apparent that it is in the best interest of
necessary move.
redevelopment successes; although, there is still
8
system will provide the Town with the flexibility
for a more focused approach to additional
community development and revitalization
efforts that will continue to move Vinton forward.
These include a more robust pavi
replacement of our traffic signals and increased
crosswalks and sidewalks. Also, the upgrading
gateway enhancements that are needed
improvements that will result in a better quality of
life. The advancements will be more attainable
for Vinton after tonight’s action.
The Mayor further commented that many of the
details associated with this transfer remain to be
worked out over the next six months; however,
necessary step forward. Since tonight is not an
official Public Hearing, he will ask his fellow
Council Members for comments and action. He
encouraged all
utility system that may have any
attend a special public information open house
to be held on Tuesday, January 25th, from 5-
7:30 p.m. at the Vinton War Memorial. Staff from
the Water Authority and the Town will be present
to answer any
information available regarding the utility system
transfer.
Resolution. Council Member Liles
motion to adopt the Resolution as presented; the
motion was seconded by Vice Mayor McCarty.
Council Member Liles commented with the way
years and with what the future of it looks like, the
Town could not find a better solution. We are
blessed with the way this has worked out and the
timeframe. We were going to scramble the next
seven years to try and figure out what to do and
ever. Vice Mayor McCarty commented that she
agreed with Council Member Liles that this is the
best solution for the community and our citizens
Council Member Mullins
agreed that the focus and main goal was to take
9
care of our citizens and she thinks we have
accomplished it.
Council Member Stovall expressed appreciation
to every employee of the Town that has worked
on the water and sewer system throughout the
years to make it what it is today so we have this
opportunity to show progress and to pass it to the
Authority. He also expressed appreciation to the
Vinton.
The motion was carried by the following roll call
vote, with all members voting: Vote 5-0; Yeas
(5) –
Nays (0) – None.
The Mayor next invited Chairman Peters to say
a few words. Chairman Peters first expressed
and Members of Council for this decision. This
very long time
number one priority is service to our citizens. As
we look at the regulations that continue to come
down on water systems, this is the right time to
hand it over to the Authority. The County and
Town have worked on a number of joint projects
things and he thinks the best is yet to come. We
need to think that as we continue that growth that
the water and sewer will not be a hinderance to
us.
Don Davis, former Mayor and Authority Board
member first commented that the Town is doing
a great job with economic development and that
should be the main focus now. T
was formed in 2004 as a regional utility to benefit
the citizens of the Roanoke Valley.
jointed the Board
Authority’s vision of being a regional expansion
leader by providing
customers in Franklin County, Botetourt County
and the Town of Boones Mill. He is proud that
the Town’s customers will now benefit from the
pla
Adopted Resolution No. 2468 of Intent to begin
Water
mutually beneficial comprehensive agreement
Town’s utility system effective July 1, 2022
10
1965 and served on Town Council and was
Mayor for four years. He understands the
community development needs of the Town and
has been a part of the Authority’s commitment to
customer service and investment in the delivery
of the treated drinking water and environmental
Maintaining this high level of service requires a
solid investment in infrastruc
5,200 Town customers will allow the Authority to
share fixed expenses of treatment plan
pipes across an even larger base. This means
that each individual will have a lower cost to carry
and redundant operations can be eliminated. A
money can be invested in our water and sanitary
entire Valley. Working to
happy to share that the Board of Directors of the
th
welcoming you to the organization in 2022.
The Mayor next invited Mike McEvoy, Executive
Director of the Western Virginia Water Authority
to make comments and introduce his staff that
were
Operations; Tammy Lawfield, Finance Director,
Scott Shirley, Chief Operating Officer for Water
Director. Mr. McEvoy next expressed
a
thanked the Town Manager and Town Staff for
the way they handled the negotiations. Adding
makes everyone stronger. The Town is already
working on the 3rd Street lift st
with the Authority
Roanoke County. The Authority will bring some
of its skill sets, long-term planning and financial
strengths for infrastructure replacement.
win-win for everybody.
Council Members commented on the Vinton
Christmas Parade, B
11
spaghetti dinner, the premium pay/gratitude
bonuses, the great financial report
everyone one a
New Year.
involved with the announcement about the utility
system and thanked
decision for what is good for Vinton. The Mayor
Christmas Parade and wished everyone a Merry
Christmas.
adjourn the meeting; the motion was seconded
by Vice Mayor McCarty
following vote, with all members voting: Vote 5-
0; Yeas (5) –
Grose; Nays (0) – None. The meeting was
adjourned at 6:59 p.m.
Meeting adjourned
APPROVED:
_______________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
January 4, 2022
Department
Administration
Issue
Update on the Vinton Fire and Rescue Station #2
Summary
Chief Travis Griffith, Roanoke County Chief of Fire & Rescue will be present at the meeting to
give this update.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
January 4, 2022
Department
Finance/Treasurer
Issue
Presentation of Certificate of Distinguished Budget Presentation Award for the Fiscal Year
beginning July 1, 2021 awarded to the Treasurer/Finance Department
Summary
The Town Staff is pleased to announce that we have received notification that the Town of Vinton
has received GFOA’s Distinguished Budget Presentation Award for the Fiscal Year 2021-2022
Budget. This is the sixth year that the Town has received this award, which represents a significant
achievement for the Town. In order to receive the award, a budget document must satisfy criteria
to operate as a policy document, a financial plan, an operations guide, and a communications
device. Budget documents must rate “proficient” in all four categories, an in the fourteen
mandatory criteria within those categories to receive the award.
Without support from the Mayor, Town Council, Town Management, and all Departmental Staff,
this budget document and GFOA Distinguished Budget Award would not be possible. The Finance
Department is looking forward to continuing to submit the budget document for the GFOA award,
and to implement improvement recommendations from the reviewers.
Attachments
Certificate
Recommendations
Present the Award
Town Council
Agenda Summary
PRESENTED TO
Town of Vinton
Virginia
For the Fiscal Year Beginning
July 01, 2021
Executive Director
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
Meeting Date
January 4, 2022
Department
Finance/Treasurer
Issue
Consideration of public comments regarding a proposed amendment to the Town of Vinton’s FY 2021-
2022 budget to appropriate funding for eligible expenditures on multi-year grants, paving, capital
projects, and other expenditures in the amount of $2,750,167.73
Summary
The grant projects from Fiscal Year 2021 had a remaining balance to be spent over a multi-year period
and the balances have been audited by the independent auditor which allows staff to calculate the amount
of budget to be rolled over to the following fiscal year.
After review of mid-year projections and the audited FY21 financial statements, Town Staff would
recommend appropriating additional funding for one-time expenditures associated with paving,
stormwater repair, grant match, and other small items.
Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to hold a Public
Hearing in order to amend its budget when any such amendment exceeds one percent (1%) of the total
expenditures show in the currently adopted budget. The Notice of this Public Hearing was advertised in
The Vinton Messenger on December 23, 2021.
Attachments
Resolution
Recommendations
Conduct Public Hearing
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON
TUESDAY, JANUARY 4, 2022, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA 24179.
WHEREAS, the grant projects from Fiscal Year (FY) 2021 had a remaining balance to be spent
over a multi-year period; and
WHEREAS, the balances have been audited by the independent auditor which allows staff to
calculate the amount of budget to be rolled over to the following fiscal year; and
WHEREAS, the Town is requesting budget funding to be appropriated in the Grant Fund by
Town Council to appropriately account for eligible expenditures on multi-year
grants; and
WHEREAS, the Town after reviewing mid-year projections and the audited FY 2021 financial
statements would like to appropriate additional funding for one-time expenditures
associated with paving, stormwater repair, grant match, and other small items; and
WHEREAS, Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to
hold a Public Hearing in order to amend its budget when any such amendment
exceeds one percent (1%) of the total expenditures show in the currently adopted
budget; and
WHEREAS, the Notice of this Public Hearing was advertised in The Vinton Messenger on
December 23, 2021.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
250.25100 Appropriations $2,283,167.73
250.25000 Estimated Revenue $2,283,167.73
200.25100 Appropriations 467,000.00
200.25000 Estimated Revenue 467,000.00
FROM
REVENUE:
250.1001.001 DMV OT Revenue $ 10,733.88
250.1020.001 BVP Revenue 1,694.00
250.1026.001 AY20 BVP Revenue 2,286.00
250.1040.001 Gladecreek Ph2 Revenue 193,937.37
250.1070.001 Walnut Ave 5th West Revenue 1,313,409.65
250.1080.001 EPA Brownfield Revenue 157,817.08
250.1095.001 Walnut Ave Lee to 1st Revenue 489,753.71
250.1100.001 CARES Act Revenue 28,369.44
250.1175.001 CARES Act Utility Revenue 36,503.60
2
250.1230.001 DCJS Body Worn Camera Revenue 48,663.00
200.1207.001 Pari-mutuel Tax 300,000.00
200.1208.001 Skill Games Tax 2,000.00
200.2404.006 Highway Maintenance Funding 21,000.00
200.1899.025 Vinton Business Center Revenue 9,000.00
200.1608.001 Additional Refuse Cart Fee 5,000.00
200.1899.008 Re-appropriated Fund Balance 130,000.00
TO
EXPENDITURE:
250.1001.102 DMV Overtime $ 8,138.88
250.1001.560 DMV Travel & Training 2,200.00
250.1001.716 DMV Other Equipment 395.00
250.1020.553 BVP Materials & Supplies 1,694.00
250.1026.553 AY20 BVP Materials & Supplies 2,286.00
250.1040.302 Gladecreek Ph2 Cont. Services 64,739.11
250.1040.741 Gladecreek Ph2 Special Project 129,198.26
250.1070.302 Walnut Ave 5th West Cont. Services 117,127.65
250.1070.553 Walnut Ave 5th West Materials 1,196,282.00
250.1080.302 EPA Brownfield Hazard Cont. Services 157,817.08
250.1095.302 Walnut Ave Lee to 1st Cont. Services 94,503.71
250.1095.553 Walnut Ave Lee to 1st Materials 395,250.00
250.1100.553 CARES Act Materials & Supplies 28,369.44
250.1175.513 Cares Act Utility Assistance Fund 36,503.60
250.1230.553 DCJS Body Worn Camera Materials 48,663.00
200.9950.900 Transfer to Stormwater Fund 240,000.00
200.4101.717 Paving Maintenance 213,000.00
200.4203.799 Capital Outlay 5,000.00
200.3102.305 E-911 Services 9,000.00
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
January 4, 2022
Department
Administration
Issue
Briefing on proposed Parking and Maintenance Contribution Agreement between the Town and
Thrasher Memorial United Methodist Church
Summary
The Town has requested permission to use the Thrasher Memorial United Methodist Church
parking lot for public parking for various Town sponsored Festivals and Special Events. To this
end, the Town will provide a financial contribution to assist in the maintenance activities, including
crack sealing, spray sealant over the entire parking lot and restriping.
As proposed, the Town would contribute an annual payment of $500.00 to perform the above-
mentioned maintenance tasks and shall continue for a period of thirty-six (36) months thereafter.
Attachments
Draft Agreement
Recommendations
No action necessary
Town Council
Agenda Summary
1
PARKING AND MAINTENANCE CONTRIBUTION AGREEMENT
THIS AGREEMENT is entered into this ____ day of _________, 2022, by and between
the TOWN OF VINTON (hereinafter, "TOWN"), 311 South Pollard Street, Vinton, VA 24179 and
the THRASHER MEMORIAL UNITED METHODIST CHURCH, (hereinafter, "CHURCH"),
707 E. Washington Avenue, Vinton, VA 24179.
WITNESSETH:
WHEREAS, the TOWN has requested permission for the public to use the CHURCH’s
parking lot located at 707 E. Washington Avenue in the Town of Vinton for public parking for
various TOWN sponsored Festivals and Special Events; and
WHEREAS, the CHURCH agreed to allow its private parking lot to be used for public
parking for the aforementioned purposes when the use does not conflict with other church
activities; and
WHEREAS, in consideration of this agreement with the CHURCH, the TOWN agreed to
contribute towards the annual maintenance and up-keep of the parking lot;
NOW, THEREFORE AND IN CONSIDERATION of the above, the parties memorialize
their agreement as follows:
1. PARKING.
CHURCH agrees that it shall allow the general public to use it private parking lot for
various TOWN sponsored Festivals and Special Events.
2. PARKING LOT MAINTENANCE ASSISTANCE.
TOWN agrees to pay CHURCH an annual fee of Five Hundred Dollars and No/100
($500.00) to assist with the cost of resealing, restriping, and maintaining the CHURCH
parking lot.
3. TERM OF AGREEMENT.
TOWN and CHURCH agree that this Agreement will take effect upon payment by the
TOWN of the contribution for parking lot maintenance as set forth herein, and shall
continue for a period of thirty-six (36) months thereafter as set forth below.
4. INSURANCE.
TOWN shall carry public liability insurance for its sponsored activities and name the
CHURCH as additional insured.
2
5. ENTIRE AGREMENT.
This Agreement contains the entire agreement between the parties and may be changed
only by a written amendment, signed by both parties. This Agreement shall be governed
by the laws of the Commonwealth of Virginia. It shall not be assigned by Lessee without
the prior written approval of Lessor.
6. TERMINATION.
Either party may terminate this Agreement by giving the other party written notice at least
thirty (30) days prior to the expiration of this Agreement or any subsequent renewal thereof.
7. NOTICES.
All notices pertaining to this Agreement shall be in writing and shall be transmitted either
by personal hand delivery or through the U.S. Postal Service by certified mail, return
receipt requested. The addresses set forth above for the respective parties shall be the
places where notices shall be sent, unless written notice of a change of address is given.
IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed this
________ day of _______________, 2022.
TOWN OF VINTON THRASHER MEMORIAL UNITED
METHODIST CHURCH
___________________________________ ___________________________________
By: Richard W. Peters, Jr. By
Its: Town Manager Its:________________________________
APPROVED AS TO FORM:
____________________________________
Town Attorney
Meeting Date
January 4, 2022
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee met on December 6, 2021 and the following items were discussed at the
meeting:
• Audit Presentation by Brown Edwards
• October 31, 2021 Financial Statements
• Grant Fund Rollover Resolution
• Budget Calendar Review
Attachments
October 31, 2021 Financial Report Summary
Recommendations
Motion to approve October 2021 Financial Report
Town Council
Agenda Summary
Financial Report Summary
October 31, 2021
Adopted Revised YTD MTD YTD Remaining %
Budget Budget Posted Posted Balance YTD
General Fund 200
Revenues 8,032,258 1,797,738 492,229 2,111,973 314,235 117%
Expenditures 8,032,258 2,725,990 539,155 2,189,827 (536,163) 80%
Revenues over/(under) Expenditures (928,252) (46,926) (77,853)
Grant Fund 250
Revenues 384,800 128,254 192,489 282,088 153,834 220%
Expenditures 384,800 124,734 33,026 109,128 (15,607) 87%
Revenues over/(under) Expenditures 3,520 159,463 172,960
Utility Fund 300
Revenues 4,513,595 1,474,213 700,866 1,604,526 130,313 109%
Expenditures 4,513,595 2,029,684 521,166 1,566,408 (463,276) 77%
Revenues over/(under) Expenditures (555,471) 179,700 38,118
Capital Fund 400
Revenues 835,000 1,317,743 45,833 183,333 (1,134,409) 14%
Expenditures 835,000 1,375,877 ‐ 470,471 (905,406) 34%
Revenues over/(under) Expenditures (58,134) 45,833 (287,138)
Stormwater Fund 600
Revenues 414,328 138,054 34,527 138,109 55 100%
Expenditures 414,328 119,104 44,656 131,029 11,925 110%
Revenues over/(under) Expenditures 18,950 (10,128) 7,080
Total All Funds
Revenues 14,179,981 4,856,002 1,465,945 4,320,030 (535,972) 89%
Expenditures 14,179,981 6,375,389 1,138,003 4,466,863 (1,908,526) 70%
Revenues over/(under) Expenditures (1,519,387) 327,942 (146,833)