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HomeMy WebLinkAbout7/6/2021 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, July 6, 2021 AGENDA Consideration of: A.6:00 p.m.-ROLL CALL AND ESTABLISHMENT OF A QUORUM B.MOMENT OF SILENCE C.PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D.UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E.REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F.CONSENT AGENDA 1.Consider approval of minutes: a.Regular Meeting of May 18, 2021 b.Regular Meeting of June 1, 2021 c.Regular Meeting of June 15, 2021 G.AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1.Certificate of Excellence presentation recognizing one Vinton Police Officer and one Roanoke County Police Officer for superior service while in the performance of their duties – Chief Drumond H.CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I.TOWN ATTORNEY J.TOWN MANAGER 1.BRIEFINGS a.Briefing on the staff application for the allocation of FY21 Virginia Stormwater Local Assistance Fund (SLAF) grant funds for a stream restoration project that will allow for the removal of pollutants (sediment) in order to meet the Virginia Department Quality (DEQ) Municipal Separate Stormwater Sewer System Sabrina M. McCarty, Vice Mayor Keith N. Liles, Council Member Laurie J. Mullins, Council Member Michael W. Stovall, Council Member 311 South Pollard Street Vinton, VA 24179 (540)983-0607 2 (MS4) Total Maximum Daily Load (TMDL) permit requirements – Anita McMillan b.Briefing on the staff application for the allocation of Virginia Department of Transportation (VDOT) Transportation Alternatives (TA) Program funds for Hardy Road/Dillon Woods Crosswalk – Anita McMillan c.Briefing on proposed Parking and Maintenance Contribution Agreement between the Town and Vinton Baptist Church - Town Manager 2.ITEMS REQUIRING ACTION a.Consider adoption of a Resolution rescinding the Declaration of Local Emergency dated March 16, 2020 for the COVID-19 pandemic – Town Manager b.Consider adoption of an Ordinance rescinding Ordinance No. 1016 adopting certain emergency procedures to ensure the continuity of government during the COVID-19 pandemic emergency and disaster – Town Manager c. Consider adoption of an Ordinance to change elections from May to November of 2022 – Town Manager 3.PROJECT UPDATES/COMMENTS K.REPORTS FROM COUNCIL COMMITTEES L.COUNCIL M.MAYOR N.CLOSED SESSION 1.Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (3) of the 1950 Code of Virginia, as amended, for discussion concerning the disposition of publicly held real property located at South Pollard Street and Cedar Avenue. 2.Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (8) of the 1950 Code of Virginia, as amended, for consultation with legal counsel retained by the Town regarding a specific legal matter requiring the provision of legal advice, namely the Town’s obligations with regard to certain infrastructure in the downtown area. 3.Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (6) of the 1950 Code of Virginia, as amended, for discussion of the investment of public funds in the town-owned sewer and water system in eastern Roanoke County where bargaining is involved and where, if made public initially, the town’s financial interest would be adversely affected; and pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for discussion of the award of a new or amended public contract concerning the town-owned sewer and water system in eastern Roanoke County, where discussion in an open session would adversely affect the town’s bargaining position or negotiating strategy. O.RECONVENE AND ADOPT CERTIFICATION OF CLOSED MEETING P.ADJOURNMENT 3 NEXT COMMITTEE/TOWN COUNCIL MEETINGS: July 12, 2021 – 2:00 p.m. – Finance Committee Meeting July 14, 2021 – 8:30 a.m. – Public Works Committee Meeting July 20, 2021 – 6:00 p.m. – Regular Council Meeting NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date July 6, 2021 Department Town Clerk Issue Consider approval of minutes: a. Regular Meeting of May 18, 2021 b. Regular Meeting of June 1, 2021 c. Regular Meeting of June 15, 2021 Summary None Attachments May 18, 2021 minutes June 1, 2021 minutes June 15, 2021 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY 18, 2021, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall MEMBERS ABSENT: Sabrina McCarty, Vice Mayor STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Donna Collins, Human Resources/Risk Management Director Bo Herndon, Public Works Director The Vinton Town Council meeting was held via The Town Clerk called the roll with Council Member Liles, Council Member Mullins, Council Member Stovall and Mayor Grose present and announced there was a quorum of Council. Vice Mayor McCarty was absent. The Town Clerk next accordance with Town Ordinance No. 1016 and Section 4-0.01(g) of Chapter 1289 of the 2020 Acts of the Virginia General Assembly and that everyone present was participating by electronic means. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, the Town Manager following: May 20 - Festival Rain date events - May 22 – 10:00 a.m.-4:00 p.m. - Antique Car Show and showing of The Lion King at dusk – Farmers’ Market; May 23 - Gauntlet 2 May 25 – 9-10:00 a.m. - Glade Creek Greenway Phase 2B Ribbon Cutting & Arbor Day - Glade Creek Greenway Trailhead; May 27 - 7th Awards – War Memorial; June 3 - Community Center Senior Programs returning on Thursdays - Tai-Chi 9:15-10:00 a.m. and Cards 10:00 a.m.-1:30 p.m.; June 7 – 6-7:00 p.m. – Burger and Bootcamp – Farmers’ Market; and June 12, 7-10:00 p.m. - Mingle at the Market with The Oddfellows Band, food trucks and beer gardens – Farmers’ Market. Council Member Liles made a motion to approve seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. Approved minutes of the Regular Meetings of April 6, 2021 and April 20, 2021; adopted appropriating $48,633 from AY21 DCJS purchase 2021 Body Worn Cameras for No. 2429 to accept the (VDOT) MAP-21 $30,000 match from Pathfinders for the Under awards, introductions, presentations and proclamations, Assistant Town Manager. After comments from Mr. Sexton, the Mayor and Council welcomed him to the Town. The next item under awards, introductions, presentations and proclamations w Proclamations for National Police Week (May 9-15) and National Public Works Week (May 16-22). After played that were produced on April 29th assistance of RVTV. The next item under awards, introductions, Proclamation for Arbor Day. commented that this will be the 19th year that the Town has been designated as a Tree City USA and we are required to hold an Arbor Day Celebration. This year Greenway Phase 2B ribbon cutting and Roanoke 3 will be planting 30 trees with some of the trees being planted at the trailhead parking for the Greenway and Virginia Department of Forestry grant. We have received approximately $6,000 to purchase the trees due to the fact that Roanoke County and Roanoke City McMillan’s comments the Proclamation. The next item on the agenda was a briefing on Revitalization Fund Loan with Gish Mill Davii, LLC and County for financial support for the rehabilitation and redevelopment of the historic Gish Mill property. The T property has been an ongoing focus of staff under the purchased the structure. The Town initially conducted Environmental Protection Agency (EPA) and Virginia three conceptual plans. These plans were presented endorsed by Council as the direction to go in order to preserve and rehabilitate the structure. Council desired that we maintain the visual representation of economic benefit and attractive to the Town. interest from the redevelop the structure. Six interested developers submitted an RFP with the successful proposal being submitted name of Gish Mill Davii, LLC. In April of 2020, Council authorized a Purchase Agreement with Gish Mill Davii, LLC to acquire the property and allow an initial 12- month due diligence to secure the necessary funding updates to the building. That due diligence was ext commences. The Performance Agreement will be between Gish Mill Industri 4 Community Development (DHCD) will be provided to Gish Mill Davii, LLC in the form of a loan and the Memorandum of Understanding between the Town and Roanoke County is for the financial support that Roanoke County will provide for the project. It is estimated that this project will be an investment of $2.8 million. It will be a mixed-use redevelopment of over 5,000 square feet of indoor and exterior dining in hospitality apartments, a locally sourced market and a special event space in the basement. The project is expected to generate as many as 42 jobs and we are conservatively estimating $1.85 million in gross sales of the associated businesses and those businesses are expected to generate $165,000 of new taxes to the Town and County on an annual basis. presentation, which was a part of the agenda package and will be on file in the Town Clerk’s Office as a part of the permanent record. The Town Manager further Memorandum of Understanding consideration at their next meeting. Town Manager expressed appreciation to Council, the Town Attorney, David Hill, David Trinkle and Staff for their assistance with the project. proposed Paid Time Off (PTO) Policy. Donna Collins first commented this will be an overview of the PTO Policy to transition from the current Vacation and Sick Leave Accrual Policy. agenda package and will be on file in the Town Clerk’s Office as a part of the permanent record. Ms. Collins out of surplus hours to get all employees to midpoint on the new PTO scale. This will allow the employees room to accrue PTO time over the next 13 months and not already be at the accrual threshold. Ms. Collins next commented that the PTO accrual rate categories are based on what plan the employee is on with the Virginia Retirement System and commented on a slide showing a graph of the employee selections broken down by categories and the three options. 5 With regard to the slide comparing the current Vacation and Sick Leave Accrual Policy and the new employee could use their PTO for their two-week notice. Ms. Collins responded no, but it would be left extenuating circumstances. The point of the two-week notice is to transition from one employee to another if possible. With regard to the Termination of Employment section of the PTO Policy, Council Member Liles expressed concern that if an employee earned PTO for the entire year and were in good standing up until the end of the year, they would lose their PTO. The Town Attorney commented the policy is drafted with a lower standard conduct or criminal activity could be created. There is some flexibility as to how it can be structured. In his experience when people have left under questionable dissatisfied that they have had to pay out PTO under those circumstances. Council Member Stovall asked if an employee gives a two- them for that two- working out that two- Attorney responded if they provide a two-weeks’ work the two- ahead and leave. Ms. Collins next commented that we are trying to avoid as we have had in the past where an employee gives a two- environment to have that employee stay on board for those two weeks so we have paid them the two weeks and parted ways. We have also had employees give two- coming back. We are trying to not be specific as to every situation, but give us enough room that we have the flexibility to work within it. the Town Attorney to make any necessary revisions to address the concerns. 6 The next item on the agenda was an overview of Town Manager’s Recommended Budget for FY2021- 2022. The Town Manager first commented that the proposed budget is balanced and generally outlines an optimistic into the current year’s budget due to the onset on the COVID-19 pandemic, provides a well-deserved restores a much needed capital improvement program that has been dormant for nearly a decade. This will be a high-level review of the proposed budget and will highlight key distinguishers based on the three 2020-2025. Anne Cantrell will provide a deeper look into the various aspects of the budget during our work session and will provide some forecast trends that will help drive our operations in the coming years. presentation, which was a part of the agenda package and will be on file in the Town Clerk’s Office as a part of the permanent record. With regard to the Transient Occupancy Tax, the Town Manager commented that is a fairly low number as it stands now and is the primary reason we have been targeting a hotel. By recruiting a hotel, the Town could drastically increase the revenues just like the Pari- Mutual Tax when Rosie’s opened in Town. With regard to the revenues associated with the Utility revenues are derived from the fees for service, but we The three primary projects to be completed with the new debt are the 3rd Street Lift Station, updating of the SCADA System and the completion of the radio-read receiving some American Rescue Plan Act (ARPA) funds, but those are not incorporated These funds will be targeted toward utility projects for the Town, but we do not have all of the information yet. totals $835,000, with $285,000 being a transfer from current year fund balance and the 7 We are not balancing any of our operating budget with Rosie’s funding, which is important should Rosie’s take a slight dip throughout the year and it will be easier to back off of capital projects than to reduce staff or eliminate services. In closing, the Town Manager expressed appreciation to the Finance Committee and Staff that assisted in the budget process. The next item on the agenda was to consider Valley-Alleghany Regional Commission to amend its Charter to reduce membership requirements. The Commission reached out to the member localities with a request to amend its Charter to reduce the Board membership size from 38 to 30. The request came out of the Commission’s 2019 adopted strategic plan. A Restructuring Committee was formed that studied the matte recommended two options. After input from the Chief Appointed Officers for each member locality, the draft provided with the agenda is the recommended option. Council Member Liles made a motion to approve the Resolution seconded by Council Member Stovall and carried by the following roll call Vote 4-0; Yeas (4) – Nays (0) – None; Absent (1) - McCarty. authorizing the Roanoke Valley- amend its Charter to reduce membership requirements The Town Manager first commented on several job openings in the Public Works Department. The Town Manager next expressed appreciation to the Roanoke County Board of Supervisors and their S financial Mill Project. Staff has been working with together to allow Council to return to in-person meetings, but still provide a Facebook presence for those who would like to view the meeting live or watch a replay. Chambers and Facebook Live provides the closed captioning which meets our ADA requirements. Our goal is to return back to in-person meetings on July 6th. Cantrell provided a report on the Finance Committee which met on May 10 8 file in the Town Clerk’s Office as a part of the permanent record. Ms. Cantrell next reviewed a slide showing a ending April 30, 2021. Ms. Cantrell commented that it was originally planned to appropriate along PTO Conversion cost approximately $1.4 million from Fund Balance, but not we are forecasting to only use $722,994.99. If we excluded our Fund Balance, we would be $668,976.01 above what was budgeted for the year. Council Member Stovall made a motion to approve the March 2021 Financial Report as motion was seconded by Council Member Mullins Council Member Stovall asked Chief Drumond if the grant would cover both the body-worn cameras and in- Department. Chief Drumond responded the grant will only cover a portion of the body-worn cameras. Ms. Cantrell commented that the Police Department will be using Asset Forfeiture Funding to cover the balance so commented that both cameras will be installed at the same time and all patrol vehicles will have them. The motion was members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - Approved March 2021 Financial Report The next Committee Report was on the Public Works Committee which met on March 12, 2021. Bo Herndon first commented on the Radio Read Water Meter Installation that Phase I ended in December of 2020 and $365,000 of the CARES Act funds was used to start the process. Phase II has been pushed back 5-6 months due to delivery of materials. Core & Main has begun the permitting process for the 3rd Street and Camney Lane water tanks for placement of the antennas and have been working with Public Works residential areas. Public Works will begin replacing some of the residential meters that are not functioning properly. As of now the completion date for the project is the Summer of 2022. With regard to the 3rd Street Lift Station, the Certificate to Construct (CTC) certificate application has been submitted to the Department of Environmental Quality (DEQ) and once that is approved we will go through 9 SCADA System upgrade will begin in September. The upgrade will be cloud- replacem wells and towers and is expected to be completed in May of 2022. The Clearview Drive and Hardy Road Intersection Signalization materials were received this week and installation should start the week of May 24th and be completed by the first week of June. presented information to the Committee and Staff will begin the process of compiling information as to which alleys need to be vacated. The Bulk Refuse numbers have gone up due to Spring cleaning. Mr. Herndon next made comments and showed a new logo that has been created for the Department, which is made up of all of the core serves presented to the Town vehicles, letterhead, uniforms and hats. The Mayor expressed appreciation to the Town Manager and staff and commented Public Works Week. The Mayor also welcomed Cody Sexton to Town and expressed app Roanoke County Board of Supervisors for their support of the Gish Mill project. Comments from Council: Council Member Stovall, Council Member Liles and Council Member Mullins commented on expressed appreciation to support of the Gish Mill Project. Council Member Liles also commented that Roanoke County assisted with Smart Scale funding for the Town by giving some of their allotted funds back so we can complete some of our projects because theirs would be completed at a later date. Council Member Liles made a motion to adjourn the Regular Meeting Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) - McCarty. The regular meeting was adjourned at 9:17 p.m. Meeting adjourned The next item on the agenda was a work session for f 10 Cantrell reviewed a PowerPoint presentation, which will be on file in the Town Clerk’s Office as a part of the permanent record. With regard to the Proposed Fee Changes Mullins asked what was covered in the fee for the Site Plan Review. Anita McMillan responded it is for the Planning & Zoning and Public Works S requirements and determine if there are existing water and sewer connections. Roanoke County’s charges include the erosion and sediment review fee and for any property that is an acre or more will also include the stormwater fee. Council Member Liles asked if the proposed Planning & Zoning fees increases would go before the Planning Ms. Cantrell responded that most of the rate increases are adopted as part of the budget and FY2022 budget. After additional comments, the Town Manager responded the fee increases are consistent with the other fees that are included in the budget and he would recommend these increases based on what our surrounding localities are charging. After further discussion, Ms. Cantrell commented that the Public Hearing for the budget has been advertised for June 1st and Council adoption will be on June 15th The Town Manager commented increases can be removed from the proposed budget and can go through later date Hearing to adopt whatever increases Council and the Planning Commission agreed to. Liles next commented if the public has any questions or objections at the Public Hearing then Council can decide at that point what they want to do. If there are none, then they can be approved with the budget. The Town Manager further comparable data from surrounding localities was provided to the Finance Committee and will be placed in the Town Drobox for Council. Anita McMillan further commented that 11 or more, a site plan review is required. Roanoke County does require a site plan review if the property requirement; additionally, an erosion sediment control plan will be required is the disturbed area is more than 2,500 square feet. The Work Session concluded at 10:20 p.m. APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk 1 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 1, 2021, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Laurie J. Mullins Michael W. Stovall STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Donna Collins, Human Resources/Risk Management Director Chasity Barbour, Community Programs & Facilities Director The Vinton Town Council meeting was held via The Town Clerk called the roll with Council Member Liles, Council Member Mullins, Council Member Stovall, Vice Mayor McCarty and Mayor Grose present and announced there was a quorum names of staff and others present, confirmed that the Ordinance No. 1016 and Section 4-0 General Assembly and participating by electronic means. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: June 3 - Programs returning on Thursdays - Tai-Chi - 9:15- 10:00 a.m. and Cards - 10:00 a.m.-1:30 p.m.; June 5 – 10:00 a.m.-2:00 p.m. – Ice Cream Social – Vinton History Museum; June 7 – 6-7:00 p.m. – Burger and 2 p.m. - Mingle at the Market with The Oddfellows Band, food trucks and beer gardens – Farmers’ Market; June 13 - 5:00 p.m. – Flag Day & Army’s 246th Birthday - Vinton War Memorial; June 19 – 5-7:00 p.m. - Under the Bridge Ministries concert and fundraiser – Farmers’ Market; June 26 and 7-10:00 p.m. - Mingle at the Market – Farmers’ Market. The Lancerlot pool is now open from 10:00 a.m.-7:00 p.m. and they are also having a Theater on Ice. The Library is now open from 10:00 a.m.- and 10:00 a.m.-5:00 p.m., Friday and Saturday. Chasity Barbour announced that the Farmers’ Market has teamed up with the Roanoke City Market to offer rides from our Farmers’ Market starting at 10:00 a.m. on July 3rd for market shoppers only. The bus will run every hour on the hour. If this is a success, we will have another one in August. The July 4th Celebration will take place this year at the War Memorial with fireworks, music, food trucks and a beer garden There will be more details to come. The next item under awards, introductions, presentations and proclamations was a Proclamation recognizing Wayne G. Strickland, Executive Director of the Roanoke Valley- retirement made brief comments following which Mr. Strickland made brief comments and expressed appreciation to Council for the Proclamation. The next item under awards, introductions, presentations and proclamations was a Proclamation for National Safety Month. Stovall read the Proclamation, brief comments. The next item on the agenda was a Public Hearing to consider amendment to the Town of Vinton’s FY 20-21 budget to appropriate funding to cover the cost of a transition employee paid-time- June 1, 2021, in an amount not to exceed $280,000. The Mayor opened the Public Hearing at 7:21 p.m. Anne Cantrell first commented that at the direction of Council, administration has worked with S develop a Paid Time Off (PTO) Policy to replace the Town’s existing Vacation and Sick Leave Accrual Public Hearing opened 3 adversely impact any employees transitioning to the new plan, so the plan includes a pay-out calculation for any current balance that would cause the employee to exceed the maximum leave limit within the following 13 months of implementing the plan. options chosen by Town employees, an amendment transition to the PTO plan. Section 15.2- Hearing in order to amend its budget when any such amendment exceeds 1% of the total expenditures in the currently adopted budget. The n Public Hearing was advertised in the Roanoke Times on May 24, 2021. This Resolution is only approving the budget funding for the payout and the adoption of the actual PTO Plan is a separate item on the agenda. There were no public comments The Mayor closed the Public Hearing at 7:24 p.m. Council Member Stovall made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Public Hearing closed Adopted Resolution No. 2431 amending the Town of Vinton’s FY 20-21 budget to appropriate funding to cover the cost of a leave benefit plan to an employee paid- time-off (PTO) benefit plan effective June $280,000 The next item on the agenda was a Public Hearing to consider public comments regarding the proposed FY 2021-2022 Town of Vinton Budget. opened the Public Hearing at 7:29 p.m. The Town Manager The Town Manager and Anne Cantrell next reviewed agenda package and will be on file in the Town Clerk’s Office as a part of the permanent record. With regard to the Planning & Zoning Proposed Fees, the Town Manager commented that he provided to Council last week a comparison of the proposed fees increases with those of surrounding towns, cities and Public Hearing opened 4 and are in line with our surrounding jurisdictions. The increased fees will still not cover all of the associated costs such as mailing requirements and publications in local newspapers. With regard to the full-time positions for FY2022, the Town Manager commented the chart includes the COVID-19 pandemic. There is also the addition of a new Planner in Planning & Zoning to focus primarily on Code Enforcement and GIS and an Analyst position in the Finance Department. With the anticipation of the American Rescue Plan Act (ARPA) stimulus funds, we some additional positions in Department brought back to Council at a future meeting. With regard to the commented that all of the payments across all of the funds is 12% of the overall budget. Most of debt relates to $1,369. Based on the lasts Auditor of Public Accounts (APA) data that would still rank us at about 30 out of 35 towns. There were no public comments. The Mayor closed the Public Hearing at 7:49 p.m. and commented that action would be taken on the budget at the June 15, 2021 meeting. Public Hearing closed The next item on the agenda was a briefing on a Contract for Professional Legal Services between the Town and the Attorney. The Town Manager commented that this Contract provides for the and his Staff to represent the Town in prosecution of criminal cases including but not limited infractions, misdemeanors, civil and mental hearings, as well as cases in Juvenile and Domestic Relations petitions for writ of error. The Contract also provides for a case supplement for seven additional attorneys This Contract will be for a two-year period beginning July 1, 2021 and ending Holohan, the Commonwealth’s Attorn contacted and is in agreement with the terms of this Contract. 5 The next item on the agenda was to consider adoption of a Resolution Development Authority (EDA) and Gish Mill Davii, LLC for the purpose of investing in public infrastructure and incentivize the redevelopment of the historic Gish Mill property into a mixed-use commercial, residential and Redevelopment Project commented that the Town in pa Roanoke County Economic Development Authority, has negotiated terms of this Performance Agreement with Gish Mill Davii, LLC., which is $910,000 over a ten year period. Some of the terms of the Agreement include a minimum $2,700,000; the creation and maintaining of at least 37 new jobs; the generating and paying of $40,000 annually in meals taxes to the Town and the repayment of the IRF loan in full to the Town. Council was briefed on the Performance Agreement at County EDA unanimously approved the Performance Agreement at their meeting on May 19, 2021 Vice Mayor McCarty Resolution as presented; the motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution between the Town, the Roanoke County Economic Development Authority (EDA) and Gish Mill Davii, LLC for the purpose historic Gish Mill property into a mixed- development Mill Redevelopment Project The next item on the agenda was to consider Manager to execute a Memorandum of Understanding between the Town and Roanoke County for support from Roanoke Coun Redevelopment Project. The Town Manager commented The MOU will provide reimbursement to the Town of up to $40,000 annually for five years, said amount to be primarily generated from real estate and sales tax as a result of the redevelopment project. The MOU also provides up to $20,000 in building permit fees that are paid to the County to be reimbursed to the Town to be provided as an incentive. 6 Council Member Stovall made a motion to approve the Resolution as presented; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2433 authorizing Roanoke County for the Redevelopment Project The next item on the agenda was to consider adoption of a Resolution approving the Paid Time Off (PTO) Policy. Donna Collins reviewed a PowerPoint presentation that will be Office as a part of the permanent record. Council Member Liles Resolution as presented; the motion was seconded by Council Member Mullins and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2434 approving the Paid Time Off (PTO) Policy. The next item on the agenda was to consider a motion to move the time of the meetings on the 1st and 3rd Tuesday of every month to 6:00 p.m. The Town Manager commented this is approved, this will coincide with the return to in-person behind the scenes to have the ability to continue to live stream the meetings on Facebook and they will also be website. All members of Council have been contacted prior to the meeting concerning this request. Council Member Mullins made a motion to approve to moving the time of the Regular Council meetings on the 1st and 3rd Tuesday of every month to 6:00 p.m.; the motion was seconded by Vice Mayor McCarty and carried by the roll call following vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Grose; Nays (0) – None. Approved moving the time of the Regular Tuesday of every month to 6:00 p.m. The Town Manager commented that Shentel has additional broadband services. Staff will be working with the Town Attorney and Shentel proposed franchise agreement. 7 and two other candidates will be entering the Academy next week. The Finance Department successfully completed their annual audit. The Town will be applying for $700,000 in Revolving Western Virginia Water Authority as part of our share of the obligation along with the City of Salem. The traffic signal upgrade at the Clearview/Hardy intersection has been completed and Mountain View Road has been re- discuss the reconstruction project on Mountain View to make sure we have appropriately planned all angles of that project. The Ironman 70.3 event will be on June 6th. The event will have a significant impact on residents and visitors to the Town due to road closures and information is The primary impact will be between the hours of 8:00 a.m. and 2:00 p.m. The Planning & Zoning Office successfully submitted the Total Maximum Daily Load (TMDL) Action Plan to the Department of Environmental Quality (DEQ) and they were recently recertified in the Community Rating System to remain a CRS Class 8 Community which allows citizens can receive a 1 flood insurance. The Mayor commented on the success of the recent Dogwood Festival car show, the Glade Creek Gauntlet commented on Memorial Day and paid special tribute to all those who have served in the military and given their lives in defense of our County and our freedom. Comments from Council: Vice Mayor McCarty, Council Member Liles and Council Member Mullins commented on the success of the Public Works Week, the Market to Market shuttle on July 3rd and the upcoming July 4th Debbie Adams with The Vinton Messenger. Council 8 Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. The regular meeting was adjourned at 8:26 p.m. APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk 1 AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 15, 2021, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY MEMBERS PRESENT: Bradley E. Grose, Mayor Sabrina McCarty, Vice Mayor Keith N. Liles Michael W. Stovall MEMBERS ABSENT: Laurie J. Mullins STAFF PRESENT: Pete Peters, Town Manager Cody Sexton, Assistant Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Anne Cantrell, Finance Director/Treasurer Fabricio Drumond, Police Chief Anita McMillan, Planning & Zoning Director Nathan McClung, Principal Planner The Vinton Town Council meeting was held via The Town Clerk called the roll with Council Member Liles, Council Member Stovall, Vice Mayor McCarty and Mayor Grose present and announced there was a quorum of Council. Mullins was absent. confirmed that t Section 4-0.01(g) of Chapter 1289 of the 2020 Acts of the Virginia General Assembly and that everyone present was participating by electronic means. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, Vice Mayor McCarty announced the following: June 16, June 23 and June 30 – 5:30-8:30 p.m. - Wednesday $5 Cheap Skates - Lancerlot; June 18 – Town offices will be closed for the Juneteenth holiday; June 19 – 5-7:00 p.m. - Ministries concert and fundraiser – Farmers’ Market; 2 Mingle at the Market with 7 Mile Ford – Farmers’ Market; July 3 – 10:00 a.m. - Ridin’ to the Market - first ride leaving from Vinton Farmers’ Market going to the Roanoke City Market; July 4 – 6:30 p.m. – July 4th Celebration followed by fireworks at 9:30 p.m. – Vinton War Memorial; July 10 – 7-10:00 p.m. – Mingle at the Market with Five Dollar Shake – Farmers’ Market. The next item on the agenda was a briefing on the 2019 Roanoke Valley- Mitigation Plan that was adopted on October 15, 2019 by the Vinton Town Council. Nathan McClung first commented that in 2019 the Roanoke Valley- Alleghany Regional Commission (RVARC) Town worked together to adopt the Hazard Mitigation Plan and all of the l jurisdiction are to review the projects included in the Plan to determine their current status. Mr. McClung commented on those that were highlighted. With regard to the requirement to provide a brochure, Mr. McClung commented that the brochure provided with the agenda package will be distributed this June touches the 100-year flood plain determined by the Federal Emergency Management Agency (FEMA). Mr. McClung next commented t anticipating receiving a flood sensor to be placed below the Gus Nicks Boulevard bridge to allow the flood levels of the Glade Creek to be closely monitored. Currently the only monitor is on Tinker and Glade, but it will be beneficial for the Glade Creek to be isolated for the Town. The Mayor asked if the 10% discount that citizens can get on their flood insurance is automatic or do they have to request it. Mr. McClung responded that it is not automatic and that a brochure and letter is sent to every insurance agent within the Town to make them aware of it. The Town Attorney also commented that property owners would be well advised to make the inquiry to get the discount. The next item on the agenda was a briefing on American Rescue Plan Act (ARPA) of 2021 3 high-level overview and will not go into how we can spend the funds or detail about specific projects. Mr. Sexton then reviewed a PowerPoint presentation that was a part of the agenda package and will be on file in record. In closing, Mr. Sexton commented that later in the Summer as Staff gets additional information, we will be engaging Council along with other stakeholders and interested parties to see what projects may rise to the top of the list. In response to a question Stovall regarding the first installment of the funds, Mr. Sexton commented that the Town could start spending that amount immediately under the guidelines Staff is trying to be cautious about jumping too fast and missing opportunities that may come from the State or the Federal Infrastructure Bill. We also realize that there are 95 other counties and 100 other towns in the engineering firms fairly quickly as well. Council infrastructure is a huge component of these funds and long range benefit the Town. The next item on the agenda was to consider adoption of an Ordinance July 1, 2021 and ending June 30, 2022. Anne Cantrell first commented that this year’s budget represents a balanced budget with an optimistic outlook despite the lingering impact of the COVID- locality. The purpose of the annual budget is to plan for within current re plans and vision of the Town Council. There are no service reductions in this budget and the Town was able to reinstate many of the prior year programs such Tech compensatio paving funding. The FY 2021-2022 budget for all funds totals $14,179,981 which is a 21% increase from FY2021. The Vinton Messenger on May 20 and May 27, 2021 and the Public Hearing was held on June 1, 2021. 4 Vice Mayor McCarty made a motion to adopt the Ordinance as presented; the motion was seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Ordinance No. 1034 approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2021 and ending June 30, 2022 The next item on the agenda was to consider between line items and cost centers to balance these accounts in the FY 2020-2021 Budget. Anne Cantrell commented that d accounts balances that we can use to balance these accounts and these transfers monies within the budget are used first. In order to account for a debt refinancing entry and a couple of grant appropriations, a revenue appropriation was used, but did not exceed 1% of the variances prior to the review of the audit in order to avoid any audit comments. Ms. Cantrell next language that the new appropriations were less than 1% of the current total adopted budget. Council Member Liles made a motion to adopt the Resolution as revised; the motion was seconded by Vice Mayor McCarty and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution revised, to transfer funds in the General Fund, Grant Fund and Stormwater Fund between line items and cost centers to balance these accounts in the FY 2020- 2021 Budget The next item on the agenda was to consider adoption amount of $1,352.17 from the Revenue Account- Operating Budget Account-Maintenance and Repair of Equipment to repair a police vehicle. insurance filing was made and the revenue has been received and needs to be appropriated to the Police Department Operating Budget. Council Member Stovall made a motion to adopt the presented; the motion was seconded by Council Member Liles and carried by the following Adopted Resolution No. 2436 to transfer funds in the General Fund, Grant Fund 5 Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. accounts in the FY 2020-2021 Budget The next item on the agenda was to consider Public Works budget. Anne Cantrell commented that Griffin W These funds need to appropriated to the Public Works Operating Budget. Vice Mayor McCarty motion to adopt the Resolution as presented motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution $364.20 received for scrap metal to the Public Works budget. The next item on the agenda was to consider adoption Manager to execute a Contract for Professional Legal County Commonwealth’s Attorney. Manager commented that Council was briefed on this Contract at their June 1, 2021 meeting. This is a two- year contract beginning July 1, 2021 and ending June 30, 2023. Council Member Liles made a motion to adopt the Resolution as presented seconded by Council Member Stovall and carried by the following roll call Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution No. 2348 Commonwealth’s Attorney The next item on the agenda was to consider adoption Manager Development (DHCD) and the Town for the Industrial Redevelopment Project. commented that this Agreement is for the IRF grant that has been awarded to the Town in the amount of disrepair and are no longer in active use. Since the ownership of this property is going to be held privately and not publicly, it is the Town’s responsibility to offer these funds to the developer in the form of a loan. The Town will distribute these funds to the developer who in turn will redevelop and rehabilitate Gish Mill. The loan funds are then paid back to the Town and we can 6 them into future economic development projects within the Central Business District. The Town Manager expressed appreciation to Nathan McClung and Anita application and to DHCD for their support. This is the fifth grant in the last six years that has been awarded to the Town totaling just short of $1.5 million and the Town Manager commented on each of those grants. Council Member Liles made a motion to adopt the Resolution as presented; the motion was seconded by Council Member Stovall and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Adopted Resolution the Town for the Industrial Revitalization Redevelopment Project The next item on the agenda was to consider adoption of a Resolution granting a loan to Gish Mill the Mayor and/or the Town Manager to execute the necessary documents to complete said loan to Gish Mill Davii, LLC. The Town Manager commented all of the financing will be provided by reimbursement for the through the Roanoke County Economic Development Authority. All proceeds will be paid back to the Town for future redevelopment projects within the Town. The loan is for a 30-year term with a 2.5% interest rate DHCD is very flexible in how we draft and create the terms of the loan. This is a very large project and has a considerable amount of private financing involved so the loan has been structured for a 20-year deferment essentially suspended. This will allow the developers to pay begin to pay back the loan. This could be accelerated depending on how well the project does. property were to be sold before the term of the loan is completed, the Town could require the loan to be paid back from the proceeds of the sale. There are several Guarantors, Unconditional Guaranty and a Restriction Agreement. Vice Mayor McCarty made a motion to adopt the 7 Council Member Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. After comments from the Mayor and Council Member Stovall, Council Member Liles commented on the time that Doug Forbes Historical Society came to a C commented to Council that the Gish Mill was a part of the Town’s history and it should be preserved. The Mayor further commented that this property has much more value to the Town than it would the average real estate investor and now it seems it is going to prove to be a valuable economic development project as well. amount of $468,750 from the Industrial Revitalization Fund authorizing the Mayor and/or the Town documents to complete said loan to Gish Mill Davii, LLC. The Town Manager reminded everyone that the July 6th Council meeting will be in-person Chambers at 6:00 p.m. The Town is partnering with the American Revolution (DAR) program to collect and recycle household plastics in an effort to receive a Corporation for the Glade Creek Greenway in Vinton. Building and the Community Center. The Town is applying for a Community Impact Grant through DHCD for housing and mixed-use development planning. The concentration will be on the River Park Shopping Center to assess the best use of not only the strip mall itself but the parking and some other developable greenspace around it. agree Council in July. The next to our downtown and has a parking lot that is not used a large part of the week. The arrangement will be that we will share in some of the maintenance of downtown business owners and employees to park at the Church as opposed to parking in front of their store fronts or beneficial for patrons. Several years ago, the Town grant from the 8 a very beneficial program for the Town. The grant has been used for Gish Mill and the hotel site. Currently an assessment is being done adjacent to the hotel site, the former Steve’s Garage behind the Municipal Building, the Cleveland Mart and Upholstery studio in that area as well as the former garage and Kenny Burger on Hardy Road owned by the Montuori family. Under Reports from Council Committees, Anne Cantrell provided a report on the April 2021 Financial Report and r which will be on file in the Town Clerk’s Office as a part of the permanent record. Vice Mayor McCarty made a motion to a April 2021 Financial Report as presented; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 4- 0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. Approved April 2021 Financial Report Under Appointments to Boards/Commissions/ Committees, the Town Clerk read the following list of appointments that Council needed to consider: Teresa Davis as a full member to the Board of Zoning January 16, 2025; Roanoke Transit Company for a new one-year term beginning July 1, 2021 and ending June 30, 2022; Mayor Grose to the Roanoke Valley-Alleghany Regional Commission Executive Committee for a new three- June 30, 2024; Janet Scheid to the Roanoke Valley Greenway Commission for a new three- beginning July 1, 2021 and ending June 30, 2024; Planning Organization (RVTPO) as the non-voting McMillan beginning June 15, 2021 and ending June 30, 2023 and Cody Sexton to the Western Virginia Regional Industrial Facility Authority to complete the unexpired term of Barry W. Thompson beginning June 15, 2021 and ending February 3, 2022. Hearing no other nominations Council Member Liles made a motion to approve the nominations as presented; the motion was seconded by Vice Mayor Michelsen beginning June 15, 2021 and ending January 16, 2025; Anne Cantrell Company for a new one- beginning July 1, 2021 and ending June 30, 2022; Mayor Grose to the Roanoke Valley- Executive Committee for a new three- year term beginning ending June 30, 2024; Janet Scheid to Commission for a new three- beginning July 1, 2021 and ending June 30, 2024; Cody Sexton to the Roanoke Organization (RVTPO) as the non-voting member to complete the unexpired term 2021 and ending June 30, 2023; Cody Sexton to the Western Virginia Regional Thompson beginning June 15, 2021 and ending February 3, 2022. 9 all members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins. The Mayor encouraged anyone who is serving on Committees for the Town to apply. The Mayor congratulated the William Byrd High School 2021 graduates success of the Ironman 70.3 Event and the first Mingle at the Market Miller for organizing the Flag Day and Army Birthday event this past Sunday at the Vinton War Memorial. Comments from Council: Vice Mayor McCarty expressed appreciation to Town staff Member Liles commented that he received the water- line replacement brochure in the mail yesterday and encouraged residents to read the brochure and that he is looking forward to being back in-person for the July 6th Council meeting. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor McCarty members voting: Vote 4-0; Yeas (4) – Liles, Stovall, McCarty, Grose; Nays (0) – None; Absent (1) - Mullins The meeting was adjourned at 8:32 p.m. APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date July 6, 2021 Department Administration Issue Certificate of Excellence presentation recognizing one Vinton Police Officer and one Roanoke County Police Officer for superior service while in the performance of their duties. Summary On June 13, 2021, officers from both the Vinton Police Department and the Roanoke County Police Department responded to a suicide attempt in progress. As both officers arrived on the scene, they quickly assessed the situation and witnessed an active suicide attempt in progress. Both officers worked together and were able to safely remedy what would could have a life-altering situation. Chief Drumond will be recognizing these two officers for their superior service. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date July 6, 2021 Department Planning and Zoning Issue Briefing on the staff application for the allocation of FY21 Virginia Stormwater Local Assistance Fund (SLAF) grant funds for a stream restoration project that will allow for the removal of pollutants (sediment) in order to meet the Virginia Department Quality (DEQ) Municipal Separate Stormwater Sewer System (MS4) Total Maximum Daily Load (TMDL) permit requirements. Summary In May 2021, staff contacted Wetland Studies and Solutions, Inc. (WSSI) for engineering services related to the development of a conceptual stream restoration plan for a SFLA grant application regarding potential sites to reduce non-point source pollution from stormwater runoff. On May 12, 2021, WSSI engineering staff and Town staff visited multiple sites to determine the most appropriate location for a potential stream restoration project: Glade Creek at the proposed Glade Creek Greenway Phase 2B; Tinker Creek Canoe Launch site; Wolf Creek at Washington Avenue; Hargis Property; Mansard Square Well Site; and Woodland Place. The project team discussed multiple goals and objectives for potential restoration sites including sediment load reductions, flood mitigation, infrastructure protection, habitat creation, and recreational opportunity enhancement. Due to the desire to seek state funding from the Virginia Department of Environmental Quality (DEQ) Stormwater Local Assistance Fund (SLAF) grant program, achievable sediment load reduction relative to project cost (calculated on a dollars/pound basis) was a major driver in assessing the viability of individuals sites. Based on the limited funds and time constraints, WSSI recommended a further study of the Woodland Place site and the Hargis property outfall channel, since these two areas are likely to offer the greatest potential for pollutant load reductions but differ significantly in the procedures necessary to quantify potential credit generation. The site visits were done at the end of May and the analysis was completed by June 7, 2021. Based on this analysis, Woodland Place site is selected for the SLAF application. The estimated total project cost is between $425,000 to $535,000; with 50% grant matching requirement, the town cost will be between $212,500 to $267,500. Attachments WSSI Preliminary Stream Benefits Analysis Study Recommendations No action required. Town Council Agenda Summary Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 1 Stream Benefits Analysis (Preliminary Results) Vinton SLAF Scoping and Design Stream Restoration WSSI #31527.01 June 7, 2021 Introduction In preparation for Virginia SLAF grants (Stormwater Local Assistance Fund), the town of Vinton, VA has contracted WSSI to estimate pollutant removal benefit at two potential stream restoration sites. In total, the two sites comprise approximately 900 linear feet (both streams unnamed) and would be restored utilizing Natural Channel Design (NCD) to the maximum extent practical. The pollutant removal benefit will be determined by applying the appropriate protocols from the 2014 guidance document titled “Final Recommendations of the Expert Panel to Define Removal Rates for Individual Stream Restoration Projects” and the 2019 guidance document “Recommendations for Crediting Outfall and Gully Stabilization Projects in the Chesapeake Bay Watershed” along with all official updates to crediting protocols subsequently put forth by the Chesapeake Stormwater Network and Center for Watershed Protection (WQIT, 2020). At this time WSSI believes that Protocols 1, 2, and 5 apply, and the necessary data for these protocols is presented herein. Project Location/Site Description The study area consists of two separate sites within the town of Vinton, VA. Hence forth, the sites will be referred to as Woodland Outfall and Hargis Outfall, see Figure 1 for site location. Woodland Outfall is located south of Hardy Road (Route 24) along Niagara Road, and flows almost entirely through a mature hardwood forest. The study area is adjacent to “The Woodland Place” (hence forth TWP), an event and wedding venue. The stream originates at a 54-inch and a 36-inch outfall, both of which direct flow south, parallel to Niagara Road. After approximately 100 feet, the stream makes a hard right bend away from Niagara Road and flows west along TWP’s auxiliary parking lot for approximately 125 feet. Moderate erosion is occurring in the upper 225 foot section, with banks averaging approximately 3-4 feet in height. At the western edge of the parking lot, the stream depth increases dramatically to approximately 20 feet, cascading across existing bedrock (Figure 2). The severe drop is the result of a headcut, which has migrated upstream and stopped at the bedrock. Banks in this section are experiencing extreme erosion and are as high as 20 feet in places, with a nearly vertical slope. Historic aerials indicate the headcut is a result of stream relocation across a large fill slope in the early 1970’s. The severely eroded headcut runs for approximately 125 feet, at which point the stream slope flattens (corresponding to the bottom of the fill slope) and runs for another 300 feet before entering a flood control basin. Roughly 50 feet upstream of the basin, an unnamed tributary of similar size joins the study stream. The lower 300 feet consists of actively eroding banks, typically 4 to 8 feet in height (Figure 3). In total, the restoration may encompass up to approximately 685 linear feet. Left unmitigated, WSSI believes further severe erosion would persist, as the stream evolves to create a new floodplain. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 2 The Hargis Outfall is located north of Hardy Road (Route 24) and east of the end of East Cleveland Avenue adjacent to Dogwood Manor apartments. The study area begins near the northeast corner of the Dogwood Manor parking lot adjacent to a dumpster and ends at an underground waterline spanning the stream. Riprap stabilization at the waterline crossing serves as a grade control element.. The stream primarily flows through a residential lawn. A significant headcut is present at the corner of the parking lot and is characterized by 4 to 5 foot eroding banks (Figure 4). The incised channel carries through to the waterline crossing, roughly 250 feet downstream. Historically, the channel flowed from the parking lot corner approximately 20 feet before making a hard right bend and entering a culvert before re-emerging another 20 feet downstream. The stream has now begun to abandon its historic channel and is forming a new channel, avulsing from the outside of the right bend leading to the culvert. This avulsion has formed two severe headcuts (Figure 5) where the new channel re-enters the historic channel after approximately 75 feet. Left unmitigated, the headcuts will migrate upstream until connected to the avulsion. This would represent a significant mobilization of sediment, destruction of private property, and degraded water quality in downstream areas. Figure 1. Site Vicinity Map, Hargis Outfall (North) and Woodland Outfall (South) Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 3 Figure 2. Severe headcut originating near parking lot corner and cascading across bedrock (upper left), banks are as high as 20 feet in places (individual is approximately 6 feet tall). Figure 3. Typical bank in lower 300 ft of the study area, grey clay sublayer and undercuts are present throughout. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 4 Figure 4. Incised channel at parking lot corner/ dumpster. Figure 5. Headcut looking upstream. New channel is flowing just left of existing shed and avulses from the existing channel near individual in reflective vest. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 5 Methodology The above referenced guidance documents present five (5) protocols to estimate pollutant load reductions achieved by stream restoration projects. The protocols as summarized in the guidance document. The following analyses are based on application of approved protocols, as dictated by local site conditions. Protocol 1: Credit for Prevented Sediment during Storm Flow -- This protocol provides an annual mass nutrient and sediment reduction credit for qualifying stream restoration practices that prevent channel or bank erosion that would otherwise be delivered downstream from an actively enlarging or incising urban stream. (APPLICABLE (Woodland Outfall only): The stream will be restored utilizing NCD techniques and will stabilize stream banks, reducing erosion and particle movement.) Protocol 2: Credit for Instream and Riparian Nutrient Processing during Base Flow -- This protocol provides an annual mass nitrogen reduction credit for qualifying projects that include design features to promote denitrification during base flow within the stream channel through hyporheic exchange within the riparian corridor. (APPLICABLE: The stream will be restored utilizing NCD techniques and will achieve a channel/ floodplain ≤ 18” above the normal baseflow in at least portions of the restoration.) Protocol 3: Credit for Floodplain Reconnection Volume -- This protocol provides an annual mass sediment and nutrient reduction credit for qualifying projects that reconnect stream channels to their floodplain over a wide range of storm events. (NOT APPLICABLE: The proposed stream restoration will establish a bankfull channel that does not support more frequent storm events accessing the floodplain.) Protocol 4: Credit for Dry Channel Regenerative Stormwater Conveyance (RSC) as an Upland Stormwater Retrofit -- This protocol provides an annual nutrient and sediment reduction rate for the contributing drainage area to a qualifying dry channel RSC project. The rate is determined by the degree of stormwater treatment provided in the upland area using the retrofit rate adjustor curves developed by the Stormwater Retrofit Expert Panel. (NOT APPLICABLE: The proposed stream restoration does not involve RSC.) Protocol 5: Credit for Outfall and Gully Stabilization Projects – This protocol provides an annual mass nutrient and sediment reduction credit for qualifying stream restoration practices than prevent channel erosion that would otherwise be delivered downstream from an actively incising outfall with downstream grade control. (APPLICABLE (Hargis Outfall only): The stream will be restored utilizing NCD techniques and will prevent further vertical erosion.) Data for Protocol 1, 2 and 5 was determined as follows. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 6 Protocol 1: Credit for Prevented Sediment during Storm Flow (Woodland Outfall) Step 1: Bulk Density and Nutrient Concentration Sampling WSSI collected stream bank soil samples along the length of the Woodland Outfall stream to determine soil bulk density, soil TP, and TN concentrations, which are required for Protocol 1. While the original Guidance Document allows the use of default nutrient concentrations, the revisions to Protocol 1 require on-site nutrient sampling. Sampling sites are selected based on mapped soil types, with one stream bank sample collected for every 200-500 linear feet of a soil type. Thus, 2 sampling sites were selected (Sta. 13+50’ and 15+50’, total stream length is approximately 685’), both of which were characteristic of soils throughout the reach. Soil bulk density testing was performed in compliance with USDA-NRCS Soil Quality Test Kit Guide, Section I, Chapter 4, pp. 9-13. Bulk density samples were collected using a 2” x 2” in-situ soil core sampling tube. Soil bulk density was calculated as the sample dry weight in pounds divided by the sample size in cubic feet. The results from nutrient and bulk density sampling are pending laboratory analysis and will be utilized in final pollutant removal crediting. This initial assessment will use default values of 125 lb/ft3 for bulk density, 1.05 lb/t phosphorous, and 2.38 lb/t Nitrogen. These values were obtained from the 2014 guidance and applicable for use in 2021 SLAF grant application submissions. Step 2: Bank Condition Assessment A stream bank condition assessment was conducted on May 26, 2021 by Nathan Staley, PE; and Thomas Schubert. Data was collected pursuant to the “Bank Assessment for Non-point Source Consequences of Sediment” (BANCS) method developed by Rosgen 1. BANCS methodology utilizes two bank erosion estimation tools; the Bank Erosion Hazard Index (BEHI) and Near Bank Stress (NBS) methods. Application of the BEHI and NBS methods require a field assessment of the pre-restored condition of the stream’s banks to score the banks in sections of similar geometric and stability characteristics, referred to throughout this analysis as bank types. Step 3: Estimation of Stream Sediment Erosion Rates Segments of the same bank type were summed to obtain total bank lengths for each of the bank types. Each bank type is given a BEHI and NBS rating which is used to determine the Lateral Bank Erosion Rate (LBER) based on the North Carolina Stream Bank Erodibility Curve 2. 1 A Practical Method of Computing Streambank Erosion Rate. Proceedings of the Seventh Federal Interagency Sedimentation Conference, March 25-29, 2001, Reno, NV. Available on the Wildland Hydrology website: http://www.wildlandhydrology.com/assets/Streambank_erosion_paper.pdf 2 North Carolina Stream Bank Erodibility Curve is based on Doll et al. (2003). Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 7 Defining characteristics of each bank type are listed in the BEHI and NBS summary tables provided in Appendix A - Table 3 and Table 4. The sediment load per bank type is then calculated using the following formula: S = (c*BH*BL*LBER)/2000 Step 4: Convert Stream Bank Erosion to Nutrient Loading The sediment loading rates were converted to nutrient loading rates for Total Phosphorus (TP), Total Nitrogen (TN), and Total Suspended Sediments (TSS) in pounds per year using the following formula: TP = S*TPC*RE TN = S*TNC*RE TSS = S*2000*RE These calculations are detailed in Table 5. Step 5: Estimate Stream Restoration Efficiency To account for potential uncertainty, an 85% efficiency rating for stream restoration was applied to sediment and nutrient loading to estimate reduction rates achieved by the project. Because this efficiency less conservative than the typical 50% efficiency, this project will be coupled with a post construction monitoring plan to ensure restoration is effective and persistent over time. Protocol 2: Credit for Instream and Riparian Nutrient Processing During Base Flow 3 Soil bulk density to be from field sample measured by WSSI. Initial values set at default 125 lb/ft3 until on site values available. 4 TP and TN values to be from site samples, measured by Waypoint Analytical. Initial values set at default 1.05 lb TP/t sediment and 2.28 lb TN/t sediment until on site values available. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 8 Step 1: Determine the Dimensions of the Effective Hyporheic Zone (EHZ) The updated guidance for protocol 2 (2020) specifies that an effective hyporheic zone must be estimated based on proposed conditions and confirmed via monitoring. The effective hyporheic zone is the region below and alongside a stream where there is exchange and mixing of shallow groundwater and the surface water in the channel. Operationally, this is defined as all areas in the floodplain and stream channel that are no more than 1.5 feet vertically removed from the typical baseflow water surface elevation. Additionally, the updated protocol specifies a base de-nitrification rate of 2.69 x 10-3 lbs NO3/m2/year. This rate is then adjusted based on site specific factors; factors include time of year that baseflow is present and soil type in the hyporheic zone. Due to the preliminary nature of this analysis, WSSI has estimated potential denitrification using the existing stream length and a channel width of ten feet. WSSI believes this is a close approximation of potential channel sizing and overall area that a future design channel would occupy. Until the floodplain and channel interface has been designed, WSSI does not believe it is appropriate to estimate floodplain denitrification as the possible floodplain elevation in relation to baseflow would be uncertain, however, current protocol 2 calculations will likely underestimate denitrification without the floodplain component. A = WBF*L Step 2: Compute the Potential Nitrogen Removal Denitrification in the hyporheic zone for each stream was then calculated using the following formula: TN = A*R Step 3: Compute the Annual N Load for the Watershed The total denitrification percentage may not exceed 40% of the total watershed nitrogen load. The watershed nitrogen load is computed by summing the nitrogen load from both impervious and pervious areas. Total Nitrogen loads from both impervious and pervious areas within each reach’s drainage area are calculated using the following formula: TN Load from Impervious Areas = DA*IMP*IMP LOAD TN Load from Pervious Areas = (DA-(DA*IMP))*PERV LOAD Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 9 5 The results from Protocol 2 assessment for instream and riparian nutrient processing are presented in Table 6. Protocol 5: Credit for Outfall and Gully Stabilization Projects (Hargis Outfall) Protocol 5 is an alternative to Protocol 1 for crediting prevented erosion associated with vertically incising zero order streams and outfalls with base level control at the downstream restoration extent. Because Protocol 1 does not fully capture vertical erosion, WSSI believes that Protocol 5 is only applicable to the Hargis site, which will likely experience significant downcutting in the next decade (evidenced by ongoing headcut migration, Figure 5). Step 1: Define the Existing Channel Conditions The following measurements are necessary to allow comparison of the existing stream condition relative to an eventual equilibrium channel condition.: Length of Proposed Project Reach, Channel Slope, Bank Height, Bottom Width and Top Width. These values are used to create an existing surface model. Because high resolution LiDAR was present for the Hargis site (1m resolution), WSSI utilized this to define an existing surface model. WSSI believes this is more accurate than measuring a representative sample of the previously mentioned dimensions, however on-site measurements were used to corroborate available LiDAR data. Bulk Density is also necessary for sediment removal calculations, this value was set at the default 125 lb/ft3 until a site-specific value is available. Step 2: Define Equilibrium Channel Conditions To calculate an equilibrium channel and slope, four components must be defined. This includes Base Level Control, Equilibrium Bed Slope, Equilibrium Bank Slope, and Future Channel Width. These components are detailed below: Base level control was established at the waterline crossing at the end of the proposed restoration, this yielded a total length of approximately 270 feet. The guidance specifies three equations sets to calculate bed slope based on bed material (cohesive, sand and fine gravel (.1-5mm particle), or beds coarser than sand (>5 mm particle)). 5 Impervious and Pervious Area TN Loadings as specified in example project presented in guidance document, based on Virginia watersheds CBWM output provided by Brosch, CBPO. (2012). Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 10 Equilibrium Bed Slope was determined as follows using the Pemberton Equation for sand and fine gravel beds (observed on site): Seq = Tc / (y*62.43) Equilibrium Bank Slope is defined as 1.76 in the Protocol 5 guidance, this value was used to model equilibrium conditions. Future Bottom Width is measured at a representative reach within the study area. Bottom Width was measured in the now abandoned channel that has undergone significant erosion, likely representative of future erosion. Measurements yielded a bottom width of 5.4 feet. Step 3: Calculate the Total Prevented Sediment Total prevented sediment load was calculated by taking the difference between the existing LiDAR surface, and the estimated equilibrium channel condition given unmitigated erosion. This was performed utilizing AutoCAD Civil 3D, by incorporating the above values into an equilibrium assembly and alignment (following the expected future channel path) to generate an overall equilibrium surface. The volume difference between these surfaces was multiplied by bulk density (125 lb/ft3 until site specific values are available) to yield total sediment loss in tons. A graphical depiction of the surface model is depicted in Figure 6. See Appendix A - Table 7 for calculation details. Figure 6. Graphical depiction of comparison surface model. Step 4: Convert the Total Sediment Volume to Annual Prevented Sediment Load Total sediment loss was converted to an annual load using the following equation. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 11 Sp = (Sv / 30) Step 5: Determine the Annual Prevented Nutrients Annual prevented nutrients were determined as follows” TP = S*TPC*RE TN = S*TNC*RE TSS = S*2000*RE Results and Discussion As discussed in the Methodology section above, sediment loads from the Woodland Outfall were determined using the Lateral Bank Erosion Rates based on the North Carolina Stream Bank Erodibility Curve. Protocol 1 sediment load calculations are detailed individually in Table 5. Sediment loads from the Hargis Outfall were determined by comparing an equilibrium channel surface to the existing surface, calculations are detailed individually in Table 7. The following table summarizes the Protocol 1 and 5 sediment yields: Table 1. Total Annual Sediment Loads Existing Reach Length (ft) Annual Sediment Load (ton/yr) Sediment Load (ton/lf/yr) Woodland Outfall 685 950 1.39 Hargis Outfall 270 305 1.13 TOTALS 955 1,675 -- Also discussed in the Methodology section above, an 85% stream restoration removal efficiency was utilized for this analysis. Protocol 1, 2, and 5 pollutant load reduction 6 TP and TN values to be from site samples, measured by Waypoint Analytical. Initial values set at default 1.05 lb TP/t sediment and 2.28 lb TN/t sediment until site specific values are obtained. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 12 calculations are detailed individually in Table 5, Table 6, and Table 7. The following table summarizes the Protocol 1, 2, and 5 results: Table 2. Total Pollutant Load Reductions via Stream Restoration Project (lbs/year) Woodland Outfall Total Phosphorus Load Reduction (lb/yr) Total Load Reduction (lb/yr) Suspended Solids Load Reduction Protocol 1 848 1,921 1,614,657 Protocol 2 ---- 2 ---- TOTALS 848 1,923 1,614,657 Hargis Outfall Total Phosphorus Load Reduction (lb/yr) Total Load Reduction (lb/yr) Suspended Solids Load Reduction 85% RE Protocol 5 272 616 517,905 Protocol 2 ---- 1 ---- TOTALS 272 617 517,905 Limitations This study is based on examination of the existing stream conditions, hydrology, and available reference documents. Field indicators can change with variations in hydrology, future erosion over time, and other factors. Therefore, our conclusions may vary from future observation by others. This report assesses the potential benefits for stream restoration at the site at the time of our review and does not address conditions at a given time in the future. Our review and report have been prepared in accordance with generally accepted guidelines for the determination of potential stream restoration benefits. We make no other warranties, either expressed or implied. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 13 Literature Cited Doll, B. et al. 2003. Stream Restoration – A Natural Channel Design Handbook. North Carolina State University. Raleigh, NC. McCandless, T.L. and Everett, R.A. 2002. Maryland Stream Survey: Bankfull Discharge and Channel Characteristics of Streams in the Piedmont Hydrologic Region. U.S. Fish & Wildlife Services. CBFO-S02-01. Rosgen, D.L. 1996. Applied River Morphology. Wildland Hydrology Books. Pagosa Springs, CO. Rosgen, D.L. 2001. A Practical Method of Computing Streambank Erosion Rate. Proceedings of the Seventh Federal Interagency Sedimentation Conference: Vol. 2: 9-15. Rosgen, D.L and Silvey, H.L. 2009. Watershed Assessment of River Stability and Sediment Supply, second edition. Wildland Hydrology. Fort Collins, CO. Van Eps, M.J. et al. 2004. Using a Bank Erosion Hazard Index (BEHI) to Estimate Annual Sediment Loads from Streambank Erosion in the West Fork White River Watershed. American Society of Agricultural and Biological Engineers. St. Joseph, MI. Water Quality Goal Implementation Team (WQGIT). 2014. Final Recommendations of the Expert Panel to Define Removal Rates for Individual Stream Restoration Projects. Chesapeake Stormwater Network and Center for Watershed Protection. Water Quality Goal Implementation Team (WQGIT). 2019. Recommendations for Crediting Outfall and Gully Stabilization Projects in the Chesapeake Bay Watershed. Chesapeake Stormwater Network and Center for Watershed Protection. Water Quality Goal Implementation Team (WQGIT). 2020. Consensus Recommendations to Improve Protocols 2 and 3 for Defining Stream Restoration Pollutant Removal Credits. Chesapeake Stormwater Network and Center for Watershed Protection. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 14 WETLAND STUDIES AND SOLUTIONS, INC. J. Thomas Schubert Design Engineer Nathan Staley, P.E., C.F.M., PWS, LEED ©AP Senior Associate Engineer L:\31000s\31500\31527.01\Admin\04-ENGR\20-Stream Benefits\3_31036.01 SBA REPORT.doc Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 15 Appendix A – Protocol 1 Calculations and Results Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 16 Table 3. Summary of Collected BEHI BANCS Field Data SEDIMENT EROSION CALCULATIONS OUTFALL AT WOODLAND PLACE STREAM BENEFITS ANALYSIS WSSI Project Identifier Locality Investigators Date of Site Investigation Applicant Outfall at Woodland Place (WSSI # 31527.01) Town of Vinton JTS, NAS May 26, 2021 N/A Bank Erosion Hazard Index (BEHI) Measured Variables Output Computations Bank/Bankfull Height Root Depth/Bank Height Weighted Root Density Bank Angle Surface Protection Materials Stratification Totals Reach Bank Type Bank Length1 Bank Height Bankfull Height Root Depth Root Density Bank Angle Surface Protection Bank Material Bank Stratification Value Index BEHI Rating Value Index BEHI Rating Value Index BEHI Rating Index BEHI Rating Index BEHI Rating Index Index Index BEHI Rating A B C D A/B C/A D*(C/A) (ft) (ft) (ft) (ft) (%) (deg.) (%) Outfall at Woodland Place High Very High High High Moderate High Very High H-L 52.0 12.9 2.0 1.0 50 80 5 Sand/Silt/Gravel 0 6.4 10.0 Extreme 0.1 8.7 Very High 3.9 10.0 Extreme 5.9 Moderate 10.0 Extreme 4.0 0.0 48.6 Extreme Very High Extreme Extreme L-L 30.0 8.0 2.0 1.0 30 55 10 Sand/Clay/Gravel 0 4.0 10.0 Extreme 0.1 8.2 Very High 3.8 10.0 Extreme 3.7 Low 9.0 Very High 4.0 0.0 44.9 Very High Extreme Very High Very High Extreme Extreme High Extreme Extreme S-L 23.0 6.5 2.0 1.5 10 80 5 Sand/Clay 5 3.3 10.0 Extreme 0.2 6.8 High 2.3 10.0 Extreme 5.9 Moderate 10.0 Extreme 0.0 5.0 47.7 Extreme Extreme Very High Very High Very High High Extreme Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 17 Table 4. Summary of Near Bank Stress SEDIMENT EROSION CALCULATIONS OUTFALL AT WOODLAND PLACE STREAM BENEFITS ANALYSIS Near Bank Stress (NBS) Method 11 Reach Stream Bank Side Bank Type Bank Length NBS Rating (L/R) (ft) Outfall at Woodland Place High High Low Moderate Moderate Moderate High Extreme Moderate Extreme Very High Low High Moderate Moderate Extreme Moderate Moderate High Very High Moderate High Moderate Moderate High High High Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 18 Table 5. Sediment Load Calculations and Results, protocol 1 (Woodland Outfall) SEDIMENT LOAD CALCULATIONS PROTOCOL 1 - PREVENTED SEDIMENT DURING STORM FLOW OUTFALL AT WOODLAND PLACE STREAM BENEFITS ANALYSIS Table 1. Sediment Load Estimate Reach 1 LBER2 3 Sediment Load4 c R BL BH A = BH * BL S = (cAR)/2000 (lbs/ft3) (ft/yr) (ft) (ft) (ft2) (ton/yr) Outfall at Woodland Place High High High Very High Low High Moderate High Moderate Moderate Moderate High High Very High Extreme Extreme Moderate Very High Extreme Extreme Very High Extreme Low Very High High Extreme Moderate Very High Moderate Very High Extreme Extreme Moderate Extreme Moderate High High Extreme Very High Extreme Moderate Extreme High Extreme Moderate Very High Moderate Very High High Very High High High High Extreme Eroding Bank Length (lf) Total Stream Length (lf) Total Sediment Load (ton/yr) Total Sediment Load (ton/lf/yr) Total Reach Length (lf) 685 Total Sediment Load (ton/yr) 950 Total Sediment Load(ton/lf/yr) 1.39 1 Bulk density of 125 lb/ft3 is used until on site values are available. 2 Lateral Bank Erosion Rates (LBER) were obtained from the North Carolina Stream Bank Erodibility Curve (Doll et. al. 2003) 3 Measured from Existing Top of Bank. 4 1/2000 is the conversion rate from pounds (lbs) to tons. Table 2. Total Phosphorus (TP) Load Reduction Parameter Units Value Total Assessed TP Load Reduction, TP = S * TPC * RE (lbs TP/yr) 848 Total TP Load Reduction per LF of Proposed Restoration7 (lbs TP/lf/yr) 1.21 5 Average value from four representative site samples. 6 As specified in "Recommendations of the Expert Panel to Define Removal Rates for Individual Stream Restoration Projects". 7 Based on proposed preliminary restoration length of 700 linear feet. Table 3. Total Nitrogen (TN) Load Reduction Parameter Units Value Total Assessed TN Load Reduction, TP = S * TPC * RE (lbs TN/yr) 1,921 Total TN Load Reduction per LF of Proposed Restoration7 (lbs TN/lf/yr) 2.74 5 Average value from four representative site samples. 6 As specified in "Recommendations of the Expert Panel to Define Removal Rates for Individual Stream Restoration Projects". 7 Based on proposed preliminary restoration length of 700 linear feet. Table 4. Total Suspended Sediment (TSS) Load Reduction Parameter Units Value Total Assessed TSS Load Reduction, TSS = S*CNV* RE (lbs TSS/yr) 1,614,657 Total TSS Load Reduction per LF of Proposed Restoration6 (lbs TSS/lf/yr) 2,307 5 As specified in "Recommendations of the Expert Panel to Define Removal Rates for Individual Stream Restoration Projects". 7 Based on proposed preliminary restoration length of 700 linear feet. Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 19 Table 6. Estimated initial protocol 2 nutrient removal. POLLUTANT LOAD REMOVAL ESTIMATE PROTOCOL 2 - IN-STREAM AND RIPARIAN NUTRIENT PROCESSING WOODLAND AND HARGIS OUTFALL STREAM BENEFITS ANALYSIS Table 1. Estimation of Total Nitrogen (TN) Load Reduction from Denitrification in the Restored Stream Reach Restored Stream Restored Bankfull Restored Stream Restored Bankfull Channel Area Annual Denitrification Rate Annual TN Load Reduction L Wb Lm Wbm A = Lm * Wbm R TN = A * R (ft) (ft) (m) (m) (m2) lb NO3 /m2 /year (lb-N/year) Woodland Outfall 700 10.0 213.3 3.0 650.3 Hargis Outfall 270 10.0 82.3 3.0 250.8 Total TN Load Reduction (lb-N/year) 2.4 Table 2. Total Nitrogen (TN) Load of Contributing Watershed3 Drainage Area1 Watershed Impervious Area TN Loading 2 Area TN Loading 2 TN Load from Impervious Areas TN Load from Pervious Areas TN Load of Contributing Watershed DA IA LRI LRP TNI = TNP = TNL I (acres) (%) (lb/ac/year) (lb/ac/year) (lb/year) (lb/year) Woodland Outfall 49.73 65.3 13.9 10.2 451 176 627 Hargis Outfall 29.40 43.7 13.9 10.2 178 169 347 Total Watershed TN Load to Stream (lb/year) 627 40% of Total Watershed TN Load (lb/year) 251 Table 3. Estimate of TN Load Reduction Credit as Percent of Watershed Total Nitrogen (TN) Loading6 Percent of Watershed TN Load Removed from Proposed Stream Restoration (%) TN Load Reduction Qualifying for Credit (lb/year) TN Load Reduction Qualifying for Credit Per Foot of Stream (lb/ft/year) 1 3 Vinton SLAF Scoping and Design – Stream Benefits Analysis April 2021 Page 20 Table 7. Protocol 5 calculations and results (Hargis Outfall) Average Channel Width (ft) Bank Side Slope Critical Shear Stress Mean Flow Depth (ft) Equilibrium Slope Surface Volume Difference (cf) Annual TSS (t/yr) Annual TP reduction (lb/yr) Annual TN reduction (lb/yr) w ss Tc y ft/ft V S = 125 lb/ft3 * V/ 2000/ 30 TPR = S * 1.05 lb TP/t TSS/ yr TPR = S * 2.38 lb TN/t TSS/ yr Hargis Outfall 5.4 1.41:1 0.11 0.4 0.0044 146232 305 320 725 Meeting Date July 6, 2021 Department Planning and Zoning Issue Briefing on the staff application for the allocation of Virginia Department of Transportation (VDOT) Transportation Alternatives (TA) Program funds for Hardy Road/Dillon Woods Crosswalk. Summary The Town was awarded the Highway Safety Improvement Program (HSIP) funds of $183,000.00 for the crosswalk Project based on engineer cost estimates in 2017. In December 2020, the Virginia Department of Transportation (VDOT) informed staff that the estimated cost of the Project is $410,000. Based on the VDOT Standard Project Administration Agreement A received by staff on June 28, 2021, the estimated Project cost is $497,611. Which is a shortfall of about $315,000. The TA program funds require a pre- application to be submitted by July 1, 2021, and on June 14, 2021, staff submitted the pre-application with a request for funding in the amount of $194,000. The full application deadline is October 1, 2021, in which the amount to be requested will be increased to $252,000. TA program funds require a twenty (20) percent match, which will be $63,000.00. Additionally, staff has also submitted a request to Roanoke Valley Transportation Policy Organization (RVTPO) Transportation Technical Committee (TTC) for this budget shortfall to be funded under the FY22 Highway Infrastructure Program (HIP) Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA). Attachments VDOT Cost Estimates Concept Plan of the Hardy Road/Dillon Woods Crosswalk VDOT Standard Project Administration Agreement Appendix A Recommendations No action required. Town Council Agenda Summary Hardy Quantity Unit Updated Unit Price Cost Mobilization 1 504.67$ 504.67$ Grading 1 5,000.00$ 5,000.00$ Tack Coat (192 SF)4 Gallon 33.76$ 135.04$ Flexible Pavement Planing 129 SY 52.22$ 6,736.38$ Asphalt Concrete SM-9.5D (192 SF)3 Ton 465.39$ 1,396.17$ Asphalt Conc B<-25.0A 4 Ton 780.09$ 3,120.36$ NS Sawcut asphalt concrete full depth 280 LF 41.36$ 11,580.80$ Standard Comb Curb & Gutter CG-7 40 LF 135.59$ 5,423.60$ CG-12 detectable warning surface 3 SY 443.86$ 1,331.58$ Hyd. Cement concrete 4 "28 SY 202.36$ 5,666.08$ Hydraulic Cement Concrete sidewalk 7"8 SY 1,521.11$ 12,168.88$ Removal sidewalk and entrance 25 SY 95.41$ 2,385.25$ removal combination curb & gutter 40 LF 64.36$ 2,574.40$ sawcut sidewalk 20 LF 18.36$ 367.20$ sawcut curb, gutter & entrances 12 LF 18.36$ 220.32$ median strip MS-1 120 SY 187.93$ 22,551.60$ Temp Safety fence 4'342 LF 10.66$ 3,645.72$ Type 3 barricade 4 '4 EA 413.57$ 1,654.28$ Type 3 barricade 8'6 EA 471.01$ 2,826.06$ Group 2 channelizing devices 2160 Day 1.01$ 2,181.60$ Portable changeable message sign 460 Hour 10.09$ 4,641.40$ Electric arrow board 640 Hour 6.31$ 4,038.40$ Flagger service 16 Hour 46.00$ 736.00$ Warning light, Type C (36 days 10/day)360 Day 9.62$ 3,463.20$ Inlet protection - type B 2 EA 492.44$ 984.88$ Temp silt fence Type A 45 LF 5.78$ 260.10$ Sign Panel 76 SF 31.23$ 2,373.48$ Sign Post STP-1 2 1/2" 10-gauge 64 LF 34.98$ 2,238.72$ concrete foundation STP-1 6 EA 837.59$ 5,025.54$ Pavement line marking (type B Class I 6")1210 LF 21.75$ 26,317.50$ Pavement line marking (type B Class I 12")170 LF 24.80$ 4,216.00$ Eradication of existing linear pavement marking 400 LF 24.97$ 9,988.00$ Temp Pavement marking Type D class II (4")400 LF 5.45$ 2,180.00$ Temp Pavement marking (type E, class II (6")200 LF 4.50$ 900.00$ RRFB Assembly 4 EA 24,717.49$ 98,869.96$ Bored 2" conduit 52 LF 23.81$ 1,238.12$ subtotal 258,941.29$ contingency (10%)25,894.13$ Total 284,835.42$ CEI 50,000.00$ Construction Total 334,835.42$ PE 75,000.00$ Project Total 409,835.42$ Appendix A Date: UPC: CFDA #20.205 From: To: Revised: 2020 Typed or printed name of person signing Authorized Locality Official Date Authorized VDOT Official Date Typed or printed name of person signing ● In accordance with Chapter 12.1.3 (Scoping Process Requirements) of the LAP Manual, the locality shall complete project scoping on or before 07/01/2022. ● Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. ● All local funds included on this appendix have been formally committed by the local government’s board or council resolution subject to appropriation. $182,693 ● This Project is funded with federal-aid Highway Safety Improvement Program (HSIP) funds. These funds must be obligated within 12 months of allocation and expended within 36 months of the obligation. ● The LOCALITY will continue to operate and maintain the facility as constructed. Should the design features of the Project be altered by the LOCALITY subsequent to Project completion without approval of the DEPARTMENT, the LOCALITY inherently agrees, by execution of this agreement, to make restitution, either physically or monetarily, as required by the DEPARTMENT. ● This is a limited funds project. The LOCALITY shall be responsible for any additional funding in excess of This attachment is certified and made an official attachment to this document by the parties to this agreement. U000-149-S41 113322 Town of Vinton Project Location ZIP +4: 24179-2206 Locality DUNS# 001574052 Locality Address (incl ZIP+4): 311 S. Pollard St. Vinton, VA 24179-2531 Department Project Coordinator Contact Info: 6/28/2021ORIGINAL Jessie Nester; 540-613-4115 jessie.nester@vdot.virginia.gov Project Estimates Preliminary Engineering Right of Way and Utilities Construction Total Estimated Cost Project Narrative Work Description: Hardy Road/Dillon Woods Crosswalk - Design and construct a mid-block pedestrian crosswalk with pedestrian refuge island and crosswalk signage adjacent to the WE Cundiff Elementary School on Hardy Road. Bypass Road McDonald Street Locality Project Manager Contact info:Anita McMillan; 540-983-0601 amcmillan@vintonva.gov Estimated Locality Project Expenses $90,063 $0 $392,848 $482,911 Estimated VDOT Project Expenses $7,500 $0 $7,500 $15,000 Project Cost and Reimbursement Phase Estimated Project Costs Fund Source (Choose from drop down box) Local % Participation for Funds Type Local Share Amount Maximum Reimbursement (Estimated Cost - Local Share) Estimated Reimbursement to Locality (Max. Reimbursement - Est. VDOT Expenses) Estimated Total Project Costs $97,563 $0 $400,348 $497,911 Preliminary Engineering $97,563 HSIP 0%$0 $97,563 $90,063 Right of Way & Utilities $0 Select Fund Source 0%$0 $0 Total PE $97,563 $0 $97,563 Total RW $0 $0 $0 $315,218 Local Funds 100%$315,218 $0 Construction $85,130 HSIP 0%$0 $85,130 Total CN $400,348 $315,218 $85,130 $77,630 Aggregate Allocations $182,693 $315,218 HSIP Local Funds and Urban Manual. Project Financing Program and Project Specific Funding Requirements $167,693 $182,693 $167,693 Total Estimated Cost $497,911 $315,218 $182,693 Estimated Total Reimbursement by VDOT to Locality (Less Local Share and VDOT Expenses) Total Maximum Reimbursement by VDOT to Locality (Less Local Share) $497,911 ● This Project shall be administered in accordance with VDOT's Locally Administered Projects Manual $0 $0 Meeting Date July 6, 2021 Department Administration Issue Briefing on proposed Parking and Maintenance Contribution Agreement between the Town and Vinton Baptist Church Summary The Town has worked closely with Vinton Baptist Church to have their parking lot available to the public for special events and downtown merchant parking. To this end, the Town will provide a financial contribution to assist in the maintenance activities, including crack sealing, spray sealant over the entire parking lot and restriping. Use of the parking lot has been a critical component of the many Town sponsored festivals and special events, as well as use of employees of downtown merchants during the work week. As proposed, the Town would contribute a one-time payment of $3,427 which is 50% of the total estimate received to perform the above mentioned maintenance tasks for a three year period. Attachments Draft Agreement Recommendations No action necessary Town Council Agenda Summary 1 PARKING AND MAINTENANCE CONTRIBUTION AGREEMENT THIS AGREEMENT is entered into this ____ day of _________, 2021, by and between the TOWN OF VINTON (hereinafter, "TOWN"), 311 South Pollard Street, Vinton, VA 24179 and the VINTON BAPTIST CHURCH, (hereinafter, "CHURCH"), 219 Washington Avenue, Vinton, VA 24179. WITNESSETH: WHEREAS, the TOWN has requested permission for the public to use the CHURCH’s parking lot located at 291 Washington Avenue in the Town of Vinton for public parking for various TOWN sponsored Festivals and Special Events; and WHEREAS, the TOWN has requested permission for downtown merchants to use the CHURCH’s parking lot located at 291 Washington Avenue in the Town of Vinton for employee parking; and WHEREAS, the CHURCH agreed to allow its private parking lot to be used for public parking for these two aforementioned purposes; and WHEREAS, in consideration of this agreement with the CHURCH, the TOWN agreed to contribute one-half of $6,853.70 estimate for re-sealing and restriping the parking lot; NOW, THEREFORE AND IN CONSIDERATION of the above, the parties memorialize their agreement as follows: 1. PARKING. CHURCH agrees that it shall allow the general public to use it private parking lot for various TOWN sponsored Festivals and Special Events. In addition, CHURCH shall allow the public to use its parking lot for downtown merchant employee parking. 2. PARKING LOT MAINTENANCE ASSISTANCE. TOWN agrees to pay CHURCH a one-time fee of Three-Thousand Four Hundred Twenty- Seven Dollars ($3,427) to assist with the cost of resealing, restriping, and maintaining the CHURCH parking lot. This fee equates to one-half of the anticipated cost to reseal and restripe the church parking lot. 3. TERM OF AGREEMENT. TOWN and CHURCH agree that this Agreement will take effect upon payment by the TOWN of the contribution for parking lot maintenance as set forth herein, and shall continue for a period of twelve (12) months thereafter, with a total of two additional one- year renewals or until terminated by one or both of the parties as set forth below. 2 4. INSURANCE. TOWN shall carry public liability insurance for its sponsored activities and name the CHURCH as additional insured. 5. ENTIRE AGREMENT. This Agreement contains the entire agreement between the parties and may be changed only by a written amendment, signed by both parties. This Agreement shall be governed by the laws of the Commonwealth of Virginia. It shall not be assigned by Lessee without the prior written approval of Lessor. 4. TERMINATION. Either party may terminate this Agreement by giving the other party written notice at least thirty (30) days prior to the expiration of this Agreement or any subsequent renewal thereof. 5. NOTICES. All notices pertaining to this Agreement shall be in writing and shall be transmitted either by personal hand delivery or through the U.S. Postal Service by certified mail, return receipt requested. The addresses set forth above for the respective parties shall be the places where notices shall be sent, unless written notice of a change of address is given. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed this ________ day of _______________, 2021. TOWN OF VINTON VINTON BAPTIST CHURCH ___________________________________ ___________________________________ By: Richard W. Peters, Jr. By Its: Town Manager Its:________________________________ Meeting Date July 6, 2021 Department Administration Issue Consider adoption of a Resolution rescinding the Declaration of Local Emergency dated March 16, 2020 for the COVID-19 pandemic Summary On March 16, 2020, following declarations of emergency by the United States Secretary of Health and Human Services and the Governor of the Commonwealth of Virginia, the Town’s Director of Emergency Management (the Town Manager) declared a local emergency due to the outbreak of COVID-19. On April 7, 2020, Council confirmed the local declaration of emergency by Resolution No. 2353. On June 10, 2021, the Governor of Virginia’s office sent correspondence to localities, advising that because Virginia has made substantial progress in increasing vaccinations and decreasing COVID-19 case rates, Governor Northam has determined that it will not be necessary to re-issue the state-wide declaration of emergency once it automatically expires on June 30, 2021. The Town’s Director of Emergency Management recommends that Council takes action, pursuant to Section 44-146.21 of the Code of Virginia, to end, by Resolution, the declared emergency. Attachments Resolution No. 2353 Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 6, 2021 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, on March 16, 2020, following declarations of emergency by the United States Secretary of Health and Human Services and the Governor of the Commonwealth of Virginia, the Town’s Director of Emergency Management (the Town Manager) declared a local emergency due to the outbreak of COVID-19; and WHEREAS, Vinton Town Council on April 7, 2020, confirmed the local declaration of emergency by Resolution No. 2353; and WHEREAS, on June 10, 2021, the Governor of Virginia’s office sent correspondence to localities, advising that because Virginia has made substantial progress in increasing vaccinations and decreasing COVID-19 case rates, Governor Northam has determined that it will not be necessary to re-issue the state-wide declaration of emergency once it automatically expires on June 30, 2021; and WHEREAS, the Town’s Director of Emergency Management recommends that Council takes action, pursuant to Section 44-146.21 of the Code of Virginia, to end, by Resolution, the declared emergency. NOW, THEREFORE, BE IT RESOLVED, by the Town Council of Vinton, Virginia, that all necessary emergency actions have been taken, and therefore ends the local declaration of emergency (as confirmed in Resolution No. 2353). This Resolution adopted on motion by Council Member __________________, seconded by Council Member _____________________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date July 6, 2021 Department Administration Issue Consider adoption of an Ordinance rescinding Ordinance No. 1016 adopting certain emergency procedures to ensure the continuity of government during the COVID-19 pandemic emergency and disaster Summary On March 16, 2020, following declarations of emergency by the United States Secretary of Health and Human Services and the Governor of the Commonwealth of Virginia, the Town’s Director of Emergency Management (the Town Manager) declared a local emergency due to the outbreak of COVID-19. On April 7, 2020 Council confirmed the local declaration of emergency by Resolution No. 2353 and also adopted Ordinance No. 1016 to address continuity of operations associated with the COVID-19 pandemic disaster (a “continuity of government ordinance”). On June 10, 2021, the Governor of Virginia’s office sent correspondence to localities, advising that because Virginia has made substantial progress in increasing vaccinations and decreasing COVID-19 case rates, Governor Northam has determined that it will not be necessary to re-issue the state-wide declaration of emergency once it automatically expires on June 30, 2021 The Town’s Director of Emergency Management recommends that Council take action to rescind its continuity of government ordinance. Attachments Ordinance No. 1016 Ordinance Recommendations Motion to adopt Ordinance Town Council Agenda Summary ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 6, 2021 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, on March 16, 2020, following declarations of emergency by the United States Secretary of Health and Human Services and the Governor of the Commonwealth of Virginia, the Town’s Director of Emergency Management (the Town Manager) declared a local emergency due to the outbreak of COVID-19; and WHEREAS, Vinton Town Council, confirmed the local declaration of emergency by on April 7, 2020 by Resolution No. 2353; and WHEREAS, additionally, Council adopted Ordinance No. 1016 to effectuate temporary changes in certain deadlines and to modify public meeting and public hearing practices and procedures to address continuity of operations associated with the COVID-19 pandemic disaster (a “continuity of government ordinance”); and WHEREAS, on June 10, 2021, the Governor of Virginia’s office sent correspondence to localities, advising that because Virginia has made substantial progress in increasing vaccinations and decreasing COVID-19 case rates, Governor Northam has determined that it will not be necessary to re-issue the state-wide declaration of emergency once it automatically expires on June 30, 2021; and WHEREAS, the Town’s Director of Emergency Management recommends that Council take action to rescind its continuity of government ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA that the all necessary emergency actions have been taken, and therefore rescinds its continuity of government ordinance (Ordinance No. 1016). This Ordinance adopted on motion by Council Member _______________, seconded by Council Member ____________________, with the following votes recorded: AYES: NAYS: APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date July 6, 2021 Department Administration Issue Consider adoption of an Ordinance to change elections from May to November of 2022 Summary During its 2021 Special Session I, the Virginia General Assembly enacted the 2021 Acts of Assembly, Chapter 103, which amends Virginia Code § 15.2-1400 to move all municipal elections for cities, towns and school boards from May to November beginning with elections held after January 1, 2022, which the Governor approved on March 12, 2021. Council needs to adopt an Ordinance to change the May elections to November in the Town of Vinton beginning in the first election after January 1, 2022. Attachments Ordinance Recommendations Motion to adopt Ordinance Town Council Agenda Summary ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 6, 2021 AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA AN ORDINANCE TO CHANGE ELECTIONS FROM MAY TO NOVEMBER IN THE TOWN OF VINTON, VIRGINIA WHEREAS, during its 2021 Special Session I, the Virginia General Assembly enacted the 2021 Acts of Assembly, Chapter 103, which amends Virginia Code § 15.2-1400 to move all municipal elections for cities, towns and school boards from May to November beginning with elections held after January 1, 2022, which the Governor approved on March 12, 2021; and WHEREAS, Council needs to adopt an Ordinance to change the May elections to November in the Town of Vinton beginning in the first election after January 1, 2022. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that: 1. Notwithstanding Section 3.1 of the Town of Vinton Charter, and pursuant to Section 15.2-1400(E) of the Code of Virginia (1950, as amended), every election for mayor and councilman to the Vinton Town Council held after January 1, 2022 shall be held at the time of the November general election for terms to commence January 1 of the following year. 2. This Ordinance shall be and become effective immediately. This Ordinance adopted on motion made by Council Member ____________; seconded by Council Member ___________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date July 6, 2021 Department Council Issue 1. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (3) of the 1950 Code of Virginia, as amended, for discussion concerning the disposition of publicly held real property located at South Pollard Street and Cedar Avenue. 2. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (8) of the 1950 Code of Virginia, as amended, for consultation with legal counsel retained by the Town regarding a specific legal matter requiring the provision of legal advice, namely the Town’s obligations with regard to certain infrastructure in the downtown area. 3. Request to Convene in Closed Meeting, Pursuant to § 2.2-3711 (A) (6) of the 1950 Code of Virginia, as amended, for discussion of the investment of public funds in the town- owned sewer and water system in eastern Roanoke County where bargaining is involved and where, if made public initially, the town’s financial interest would be adversely affected; and pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for discussion of the award of a new or amended public contract concerning the town- owned sewer and water system in eastern Roanoke County, where discussion in an open session would adversely affect the town’s bargaining position or negotiating strategy. Summary None Attachments Certification of Closed Meeting Recommendations No action required Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 6, 2021 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Vinton Town Council that such closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by _____________________ and seconded by ____________________ with all in favor. ___________________________________ Clerk of Council