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HomeMy WebLinkAbout6/2/2020 - Regular1 Vinton Town Council Regular Meeting Tuesday, June 2, 2020 at 7:00 p.m. PARTICIPATION WILL BE BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016 AND AMENDMENT 28 TO HOUSE BILL 29 ADOPTED AT THE 2020 RECONVENED SESSION OF THE VIRGINIA GENERAL ASSEMBLY The Vinton Town Council will hold its regular meeting at 7:00 p.m. on Tuesday, June 2, 2020, using electronic communication means without the public being present in the Council Chambers. Participation by Council members, staff, and the public will only be available through electronic means. The public will have access to observe this regular meeting of Town Council through a livestream on the Town’s Facebook page at www.facebook.com/vintonva. Citizens may register to speak at this Council Meeting by calling the Town Clerk’s Office at 540-983-0607 or sending an email to sjohnson@vintonva.gov by 12 Noon on Monday, June 1, 2020. Once registered, the citizen who wishes to address Council will be provided the Zoom meeting information and will be allowed to join the meeting and address Town Council by electronic means. AGENDA Consideration of: A. CALL TO ORDER B. CONFIRMATION THAT MEETING IS BEING HELD IN ACCORDANCE WITH ORDINANCE NO. 1016 AND AMENDMENT 28 TO HOUSE BILL 29 ADOPTED AT THE 2020 RECONVENED SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND ROLL CALL C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS G. CONSENT AGENDA H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Proclamation: a. National Safety Month for the Month of June Keith N. Liles, Vice Mayor Sabrina McCarty, Council Member Janet Scheid, Council Member Michael W. Stovall, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. PUBLIC HEARINGS 1. Consideration of public comments regarding the proposed FY 2020-2021 Town of Vinton Budget. a. Open Public Hearing • Report from Staff – Anne Cantrell • Receive public comments • Council discussion and questions b. Close Public Hearing c. Action to be taken on June 16, 2020 2. Consideration of public comments regarding the Town of Vinton’s intention to apply for a Community Development Block Grant (CDBG) for a local project to support the local response to COVID-19 pandemic. a. Open Public Hearing • Report from Staff – Pete Peters • Receive public comments • Council discussion and questions b. Close Public Hearing c. Action to be taken on June 16, 2020 K. TOWN ATTORNEY L. TOWN MANAGER 1. BRIEFINGS 2. ITEMS REQUIRING ACTION a. Consider adoption of a Resolution to approve the updated Vinton Farmers’ Market Policy & Procedures – Chasity Barbour b. Consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees’ group health insurance coverage with The Local Choice Program for the contract year July 1, 2020 through June 30, 2021 – Town Manager 3. COMMENTS/UPDATES M. REPORT FROM COMMITTEES N. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES 1. Planning Commission O. MAYOR P. COUNCIL 3 Q. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: June 9, 2020 – 1:00 p.m. – Finance Committee Meeting June 16, 2020 – 7:00 p.m. – Council Meeting NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date June 2, 2020 Department Administration Issue Proclamation: a. National Safety Month for the month of June Summary This Proclamation was prepared for the month of June. Attachment None Recommendations No action required Town Council Agenda Summary Meeting Date June 2, 2020 Department Administration Issue Consideration of public comments regarding the proposed FY2020-2021 Town of Vinton Budget Summary This year’s proposed budget represents a balanced budget, despite large revenue decreases with the uncertainty of the impact of the COVID-19 pandemic on our locality. The purpose of this proposed budget is to plan necessary operating and capital expenditures for the next fiscal year within our current revenue forecasts with expenditure reductions to lessen the impact on our citizens who are also experiencing the impacts of this pandemic in their personal lives. The FY2020/2021 Proposed Budget for all funds totals $11,663,773. Allocation by fund, as well as a comparison to the FY2019/2020 budget, is as follows: Adopted FY20 FY21 $ Variance % Variance Total $12,214,592 11,663,773 (550,819) (4.51) The Notice of this Public Hearing was advertised in The Vinton Messenger on May 21 and May 28, 2020. A more detailed presentation will be given to Council by staff during the Public Hearing. Attachments Draft Ordinance Recommendations Conduct Public Hearing Action to be taken on June 16, 2020 Town Council Agenda Summary PROPOSED ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 16, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal year; and WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town government can operate for the twelve-month period beginning July 1, 2020 to June 30, 2021, with the revenues and expenditures contained in the attached budget; and WHEREAS, any funds appropriated in this budget to any Town department may be used as participating funds in any Federal Aid Programs for like purposes, with the prior approval of the Town Council. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that the budget for the fiscal year beginning July 1, 2020 and ending June 30, 2021 be set forth herein. BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the department of law and the department of finance, and in an emergency. BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2020. This Ordinance adopted on motion made by _____________________ and seconded by _____________________. AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Revenues Total All Funds General Fund Grant Fund $7,168,550 4,000 Utility Fund Capital Fund 3,826,500 175,000 Stormwater Fund 489,723 Total Revenues $11,663,773 Expenditures General Fund: Town Council $130,168 Town Manager's Office 116,468 Human Resources 55,579 Legal Services 42,558 Treasurer/Finance Department 246,827 Police Department 2,181,089 Communications Services 434,000 Fire & EMS 2,385 Police/Animal Control 94,580 Public Works Administration 120,560 Maintenance/Highways/Streets/Bridges 800,172 Snow and Ice Removal 45,421 Traffic Signs and Street Light 109,189 Refuse Collection 555,148 Recycling 86,144 Building & Grounds 138,422 Health Department 25,020 Special Programs 146,384 WM Interdepartmental Functions 10,000 War Memorial 260,274 Vinton Veterans Monument 5,000 Swimming Pool/Parks 3,290 Senior Program 92,280 Town Museum 13,445 Planning & Zoning 277,645 Economic Development 105,457 Public Transportation 115,000 Vinton Business Center 7,350 Performance Agreements 53,400 Retiree Insurance 5,000 Travel & Training 15,551 Debt Service - General Fund 444,882 Transfers 429,862 Grant Fund: VML Risk Management Grant 4,000 Total Grant Fund $4,000 Utility Fund: Water & Wastewater Administration $439,560 Customer Accounts 305,900 Water System Maintenance 929,862 Purchased Water 145,000 Wastewater System Maintenance 847,173 Debt Retirement-Bonds/L.T.D. 770,629 Contingency 143,514 Transfers 244,862 Total Utility Fund $3,826,500 Capital Fund: Street Mountain View Road Imp $175,000 Total Grant Fund $175,000 Stormwater Fund Administration $128,738 Street & Road Cleaning 66,566 Operations 255,692 Debt Retirement 38,727 Total Stormwater Fund $489,723 Total Combined Expenditures $11,663,773 Meeting Date June 2, 2020 Department Administration Issue Consideration of public comments regarding the Town of Vinton’s intention to apply for a Community Development Block Grant (CDBG) for a local project to support the local response to COVID-19 pandemic. Summary The Virginia Department of Housing and Community Development (DHCD) is making available current CDBG funding to small cities, towns, and rural counties to respond to local needs related to COVID-19 response. The goals of the newly dedicated CDBG funds for COVID-19 response are as follows: 1. Assist units of local government and communities respond to the health and economic impact of COVID-19 by supporting Urgent Need recovery activities. 2. Collect best practices and create a network of resource sharing. 3. Provide up to $6,550,000 in Planning and Open Submission Community Development Block Grant (CDBG) funding during the 2020 funding cycle to address issues created or worsened by COVID-19. The purpose of the public hearing is to solicit public input on the Town possibly submitting a CDBG application to DHCD for a COVID-19 Response Project. A second Public Hearing will be held at the June 16, 2020 Town Council Meeting. Attachments None Recommendations Conduct Public Hearing Town Council Agenda Summary Meeting Date June 2, 2020 Department Community Programs & Facilities Issue Consider adoption of a Resolution to approve the updated Vinton Farmers’ Market Policy & Procedures Summary Town Council last approved the Farmers’ Market Policy in 2014 and the proposed updates include best practices and operational procedures that are common and routine within farmers markets throughout the State of Virginia. Staff has also removed the rental fees from the policy and they will now be referenced within the Town’s Annual Budget Document within the Town of Vinton Taxes, Licenses and Fee Schedule. The keys highlights of the updated policy include the following: 1. The Market will operate Tuesday through Friday, 9am to 6pm and on Saturday, 9am to 2pm. 2. The Market will be open April through October. 3. Encourages and defines the sale of "Locally Grown" and "Virginia Grown" produce and products. 4. The hours and mode of operation have been altered to increase the number and variety of vendors at the market. 5. The daily, weekly and monthly rates have been removed from the policy and will be referenced as part of the annual fee schedule that is included and authorized by Town Council within the Town’s Annual Budget. 6. Incorporates updated rules and regulations of the Vinton Farmers' Market, the Virginia Department of Agriculture and Consumer Services and other federal guidelines. 7. Establishes expectations of the vendors in working with the Town of Vinton and other organizations during scheduled special event and festivals. 8. Outlines all necessary forms and applications necessary to operate at as a vendor at the Vinton Farmers’ Market, to include Prepared Food and Beverage Meal Tax Form, Street Closing Permit Request, and the Temporary Food Establishment Application for food vendors and food trucks. Town Council Agenda Summary The new rental fee schedule is as follows: • Daily: $10.00 • Monthly: $240.00 (5 days per week) • Special Event: $50.00 (daily, within the market area only) Attachments Vinton Farmers’ Market Policy & Procedures Resolution Recommendations Motion to adopt Resolution 1 VINTON FARMERS’ MARKET POLICY & PROCEDURES The Vinton Farmers’ Market, 204 West Lee Avenue, Vinton, Virginia 24179, is owned and operated by the Town of Vinton. Since 1988, the market has provided a convenient location for local farmers to sell fresh produce, flowers and plants, greenery, meat, eggs, jam and jellies, home- made baked goods, as well as handmade crafts and original art. The Vinton Farmers’ Market provides 24 covered stalls with tables for vendors and 44 free parking spaces for customers. The market features a permanent stage at which concerts and community events are held throughout the year. The market is managed by the Town of Vinton’s Community Programs & Facilities Director, Chasity Barbour, whose office is on the 2nd floor of the Vinton War Memorial. For any questions you have regarding the Vinton Famers’ Market please call (540) 983-0645 or email cbarbour@vintonva.gov. Selling Goods at the Vinton Famers’ Market Approved vendors may sell the following goods: • Locally grown produce. • Prepared foods. Baked goods such as cakes, fruit pies, breads, cookies, brownies, vinegar dressings, dried herbs, rubs and seasonings for cooking are acceptable. No cream filled pastries, custards, cream cheese filled items, or other items filled with dairy products are acceptable. All baked goods must be labeled as follows: product name, list of ingredients in order of predominance, accurate statement of the quantity in terms of weight, measure, or count as appropriate, name and address of the person preparing the item. *Vendors who intend to sell foods that are processed in the home must be familiar with Section 3.2-5130 of the 1950 Code of Virginia, as amended. See attached as Appendix A of the Guidelines. • Canned Goods including jams, jellies and honey. All canned goods must be labeled as follows: product name, list of ingredients in order of predominance, accurate statement of the quantity in terms of weight, measure, or count as appropriate, name and address of the person preparing the item. Apple butter and similar butters require a kitchen inspection by the Virginia Department of Agriculture. Vendors must be familiar with the Virginia Department of Agriculture. • Highly acidified canned goods such as pickled cucumbers, pickled beets, chow-chow and salsa can be sold if the vendor has an inspection report from the Virginia Department of Agriculture, Bureau of Food Inspection, (804) 786-3520. Home canned food products (low acid can foods) such as vegetables, meats, etc. cannot be sold. • Eggs and Cheese may be permitted for sale; however, they must be kept on ice or cooling at 40 degrees or below and meet all local, state, and federal regulations. 2 • Meats. The market allows the following meats to be sold with a properly approved application permit: grass-finished beef, goat, lamb, and pork. These are allowed with the following stipulations: Vendors certify that their meats are from an animal raised solely by the vendor from start to finish. If animal is not born on their farm, the vendor can vouch that their animal still meets the requirements of being hormone-free and antibiotic-free when purchased, and throughout the remainder of its growth cycle, and the vendor has raised the animal for a minimum of at least 6 months. Products must meet all local, state, and federal governmental regulations for retail sale and be maintained at an approved temperature until sold. Proper labeling and necessary processing inspection reports are required for market sales and paperwork must be available for market management if requested. In addition: Beef must be pasture-raised, finished on grass, and receive no hormones, preventative antibiotics, or grain. Animals must be raised on pastures that are rotationally grazed, free of pesticides and herbicides. Goat and Lamb must be pasture-raised, and receive no hormones or preventative antibiotics. Animals must be raised on pastures that are free of pesticides and herbicides. Animals must not be supplied with feed or supplements containing any animal by-products, antibiotics, chemical wormers, or any other drugs. Pork must be free of preventative antibiotics, synthetic hormones, or pesticides in production. Feed given must not have contained antibiotics, chemical wormers, or any other drugs. Swine must be allowed regular access to the outdoors with plenty of room to move around and express natural behaviors. All meat must be kept on ice or cooling at 40 degrees or below and meet all local, state, and federal regulations for retail sale. • Live Plants such as fresh greenery, homegrown cut flowers, balled in burlap or container Christmas trees, or cut Christmas trees. • Original Art and Handmade Crafts made by the vendor. No kits or pre-manufactured items are permitted. Craft items are defined as handcrafted decorative and/or functional items, including metal works, wooden items, glass, jewelry, leather, textiles, baskets, fiber items (knit, crochet, woven, etc.), cards, soaps, lotions, mosaics, candles. Fine Art items are defined as paintings, prints, pastels, pencil, photography, hand-made jewelry, pottery, sculpture, mixed media, stained glass, fiber art (weaving, spinning, painted silk). • Food Trucks and Pop-up Vendors must comply with the state and local health department rules and regulations and complete a Food Truck Application that may be obtained through the Community Programs Office at the Vinton War Memorial. Food trucks and vendors must provide a copy of their permit with expiration date. Each vendor must comply with the Food Protection Accreditation Program requirements as set forth by the State of Virginia. 3 Hours of Operation The Vinton Farmers’ Market will operate from April through October, Tuesday through Friday from 9:00 a.m. until 6:00 p.m. and Saturday from 9:00 a.m. until 2:00 p.m. The Town of Vinton reserves the right to change or modify the operating hours and season. Lease Agreement, Space Assignment and Parking Information for space availability and a Farmers’ Market Space Reservation Form may be obtained through the Community Programs Office at the Vinton War Memorial, 814 East Washington Avenue, Vinton, VA 24179, Monday through Friday. Vendors may also download and complete the Farmers’ Market application online at www.vintonva.gov. Spaces are available on a first-come, first-serve basis. A vendor may rent up to six spaces at any one time. The Market Manager will have the authority to approve or disapprove any items being offered for sale. The primary vendor has the first option to occupy a stall for which he or she has paid. A secondary renter is a vendor who has made an arrangement with the primary renter, and the Market Manager, to occupy a space during the primary renter’s absence. The primary vendor retains the first option for the space. One parking space per table is provided. No vendors will be allowed to sell except from designated spaces or accompanying parking spaces unless otherwise authorized by the Market Manager. Vendors may park in the space in front of their stalls. Vendors may sell from the parking space as long as it does not preclude other vendors’ access to their respective stalls. Vendors are not allowed overnight parking in the market area in preparation for the next day’s sales. If a vendor has not occupied his or her reserved space by 9:00 am, the space will be available to another vendor for the day. Spaces will be held open for vendors who inform the Market manager that they will be late due to circumstances beyond their control. Extenuating circumstances or safety and sanitation requirements may require and authorize the Market Manager to move market vendors to a location other than their leased space. The Town of Vinton reserves the right to deny or revoke any lease when it is considered to be in the best interest of the Market. The Town of Vinton shall give 30 days’ written notice prior to such cancellation or change. All vendors shall be held responsible for the actions of their employees, agents, or persons working with or for the vendor. Fee Schedule Fees to be charged shall be in accordance with the Taxes, License and Fees Schedule established and approved by Town Council. Spaces/tables are available on a paid, reserved basis. Fees are payable in advance at the Vinton Municipal Building, Treasurer’s Office, 311 South Pollard Street, Vinton, Monday through Friday, 8:00 a.m. – 5:00 p.m., (540) 983-0608; or at the Vinton War Memorial, 814 East Washington Avenue, (540) 983-0645. Make checks payable to the Town of Vinton. For monthly or annual vendors, fees are payable in full before the first day of each month. Daily vendors may pay onsite for days they occupy vendor space(s). Payments will be accepted for a maximum of seven months. Failure to meet the terms of the rental agreement, to comply with approved market procedures, or to make payment of fees on time will be considered as just cause to immediately cancel any lease without prior notice. A 10-day grace period will be strictly enforced for collection of rental fees. 4 Licenses, Taxes and Permits Any person using the Vinton Farmers’ Market for the purpose of offering for sale any items on the premises must comply with all federal, state, and local ordinances. The collection and filing of all related taxes are the responsibility of the individual vendor. Vendors selling on the market must obtain a sales tax ID number. If vendors sell prepared food, a Registration for Tax Collection Form must be secured from the Town of Vinton, Treasurer’s Office, (540) 983-0608. Vendors are responsible for Prepared Food and Beverage Tax. The registration form can be found online at www.vintonva.gov. All weighing scales must have a current valid certification sticker signed by the inspector from the Virginia Department of Weight and Measures. All vendors are responsible for making sure they are operating legally. Health, Sanitation, and Safety The Town of Vinton will provide and empty all public litter containers for use by vendors and customers in the Market area. Vendors will be responsible for the collection and removal of all refuse generated from sales at their stall. All refuse is to be disposed of in the Dumpster. Vendors must ensure that their stall/space is left clean and orderly at the end of each day. Failure to clean up the assigned area will result in a loss of lease. The Town of Vinton will not be responsible for damage or loss of any personal belongings left unattended. Vendors who bring small children brought to the Market must ensure that the children remain within the vendor’s leased area and be kept under adult supervision at all times. The Market Manager shall have the authority to expel from the Market any person under the influence of intoxicants, exhibiting disorderly conduct, gambling, or otherwise violating Market regulations. Persons refusing to leave the premises after being requested to do so by the Market Manager will be considered to be trespassing. Lessee and his/her representatives agree to protect and hold the Town of Vinton harmless and to indemnify the Lessor, its officers, and employees form any and all claims, demands, suits, actions, judgments, and recoveries, for damage, theft or injury (including death) to property or person occurring as a result of lessee’s use of the leased property, including loss or injury resulting to the Lessee, as the result of electrical or equipment failure, or any other cause whatsoever. Structural Vendors must provide their own equipment and any additional set-up materials for display of items. Vendors may not use nails or other set-up materials that may permanently damage stall space or tables. No signs or advertisements are to be attached to the buildings or tables by staples, screws, nails, etc. Any sign that a vendor wishes to use in his own selling area must first be approved by the Market Manager. No sign shall be used for commercial promotional activities of an advertising nature designed to attract public attention or support for a product, commodity or service that is not available for sale at such stall or the promotion for any business, political, controversial, or commercial entity. The Town of Vinton will issue a regulation sign for vendors ‘assigned space. Any needed repairs, hazardous conditions, or problems in the Market area should be reported to the Market Manager. 5 General Proper dress will be required by all vendors and approved by the Market Manager. Proper language for a family atmosphere is also expected. No person shall make a public outcry, do “hawking” or give any musical or other entertainment for the purpose of drawing customers or attracting attention without prior permission from the Market Manager. Vendors who violate any Vinton Farmers’ Market regulations will be first given an oral warning by the Market Manager. Upon second violation, the vendor will be given a written warning from the Community Programs & Facilities Director, and a third violation will result in the vendor losing their lease with no refunds. Community Events The Vinton Farmers’ Market has several community events during the market season. The goals of each event are the overall promotion of the Farmers’ Market, the downtown area, and the Town of Vinton in general. The events encourage people to get acquainted with the market and return on a regular basis. Community Events include any event sponsored, co-sponsored, hosted, or space provided by the Vinton Farmers’ Market/Town of Vinton on the market grounds. These events include the Arts and Craft Shows, Shake, Bake & Spout Children’s Events, Mingle at the Market Concerts, Vinton Dogwood Festival, Fall Festival/Oktoberfest/Rocktoberfest, Steakfest, or special-requested events approved through the Town Manager’s Office and Community Programs Office. Due to set-up time required or safety considerations, these events may require closing of the market to the public during regular market hours. Vendors will be notified in advance of any changes to the schedule. Vendors may be required to relocate or remove products during these events. Vendors will receive a refund on a prorate basis for vendor space not available. The Town of Vinton reserves the right to change market hours or availability. Temporary food establishments (food vendors, food trucks, etc.) or festival organizers for any community event are responsible for obtaining and providing the appropriate Temporary Food Permits from the Roanoke County Health Department. Forms and applications can be found online at http://www.vdh.virginia.gov. Street closing requests are to be submitted no less than 30 days in advance of the community event to the Town Manager’s Office. This enables the Town of Vinton to contact the appropriate departments and property owners affected by a street closing. Requests for a Street Closing Permit can be found online at https://www.vintonva.gov. Adopted by Resolution No. ________on June 2, 2020. 1.Food manufacturing plants operating under a grant of inspection from the Office of Meat and Poultry Services or a permit from the Office of Dairy and Foods in the Department; and Grade A fluid milk manufacturing plants and shellfish and crustacea processing plants operating under a permit from the Virginia Department of Health; 2.Nonprofit organizations holding one-day food sales; 3.Private homes where the resident processes and prepares candies, jams, and jellies not considered to be low-acid or acidified low-acid food products, dried fruits, dry herbs, dry seasonings, dry mixtures, coated and uncoated nuts, vinegars and flavored vinegars, popcorn, popcorn balls, cotton candy, dried pasta, dry baking mixes, roasted coffee, dried tea, cereals, trail mixes, granola, and baked goods that do not require time or temperature control after preparation if such products are: (i) sold to an individual for his own consumption and not for resale; (ii) sold at the private home or at farmers markets; (iii) not offered for sale to be used in or offered for consumption in retail food establishments; (iv) not offered for sale over the Internet or in interstate commerce; and (v) affixed with a label displaying the name, physical address, and telephone number of the person preparing the food product, the date the food product was processed, and the statement "NOT FOR RESALE -- PROCESSED AND PREPARED WITHOUT STATE INSPECTION" shall be placed on the principal display panel. Nothing in this subdivision shall create or diminish the authority of the Commissioner under § 3.2-5102; 4.Private homes where the resident processes and prepares pickles and other acidified vegetables that have an equilibrium pH value of 4.6 or lower if such products are (i) sold to an individual for his own consumption and not for resale; (ii) sold at the private home or at farmers markets; (iii) not offered for sale to be used in or offered for consumption in retail food establishments; (iv) not offered for sale over the Internet or in interstate commerce; (v) affixed with a label displaying the name, physical address, and telephone number of the person preparing the food product, the date the food product was processed, and the statement "NOT FOR RESALE -- PROCESSED AND PREPARED WITHOUT STATE INSPECTION" shall be placed on the principal display panel; and (vi) not exceeding$3,000 in gross sales in a calendar year. Nothing in this subdivision shall create or diminish the authority of the Commissioner under § 3.2-5102; 5.Private homes where the resident processes and prepares honey produced by his own hives, if: (i) the resident sells less than 250 gallons of honey annually; (ii) the resident does not process and sell other food products in addition to honey, except as allowed by subdivisions 3 and 4; (iii) the product complies with the other provisions of this chapter; and (iv) the product is labeled "PROCESSED AND PREPARED WITHOUT STATE INSPECTION. WARNING: Do Not Feed Honey to Infants Under One Year Old." Nothing in this subdivision shall increase or diminish the authority of the Commissioner under § 3.2-5102; and 6.Retail establishments that (i) do not prepare or serve food; (ii) sell only food or beverages that are sealed in packaging by the manufacturer and have been officially inspected in the manufacturing process; (iii) do not sell infant formulas; (iv) do not sell salvaged foods; and (v) certify to the Department that they meet the provisions of this subdivision. B.Nonprofit organizations, private homes, and retail establishments that qualify for an exception under subsection A shall be exempt from inspection and the inspection fees. Nothing in this section shall prevent the Department from inspecting any nonprofit organization, private home, or retail establishment if a consumer complaint is received. C.Any person who violates any provision of this section is guilty of a Class 1 misdemeanor. Code of Virginia Title 3.2. Agriculture, Animal Care, and Food Chapter 51. Food and Drink § 3.2-5130. Inspections required to operate food establishment. A. It is unlawful to operate a food manufacturing plant, food storage warehouse, or retail food store until it has been inspected by the Commissioner. This section shall not apply to: 1993, c. 936, § 3.1-398.1; 2003, c. 420; 2004, c. 953; 2008, cc. 459, 860; 2011, c. 316; 2013, c. 285. APPENDIX A RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 2, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED WHEREAS, the Town’s current Vinton Farmers’ Market Policy was adopted on June 17, 2014; and WHEREAS, the Vinton Farmers’ Market strives to provide a convenient location for local farmers to sell fresh produce, home-made baked goods, meat, eggs, jam and jellies, greenery, handmade crafts and original art, flowers and plants; and WHEREAS, the Vinton Farmers’ Market has seen a decrease in the amount of local produce vendors over the past several years; and WHEREAS, the Town of Vinton is trying to increase the local produce vendor population at the Vinton Farmer’s Market by updating the 2014 Vinton Farmers’ Market Policy. NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby adopt the Vinton Farmers’ Market Policy & Procedures as presented. This Resolution adopted on motion made by Council Member ________________, seconded by Council Member __________________, with the following votes recorded: AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date June 2, 2020 Department Human Resources Issue Consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees’ group health insurance coverage with The Local Choice Program for the contract year July 1, 2020 through June 30, 2021. Summary • Insurance premiums received a 4.8% renewal increase effective July 1, 2020. • The 500 Plan and the Key Advantage 1000 will be offered • The Town absorbed the health insurance increase, which kept the employee premiums at the same level. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 2, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED WHEREAS, the Town of Vinton has participated in the State’s group health insurance program (The Local Choice Health Benefits Program) since July 1, 1990; and WHEREAS, each year, participants of the program are required to submit a renewal acceptance to the Virginia Department of Human Resource Management for the new contract year. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize renewal of the Town of Vinton Employees’ group health insurance coverage with the State of Virginia (The Local Choice Program) for the contract year July 1, 2020 through June 30, 2021. This Resolution adopted on motion made by ______________________, seconded by __________________, with the following votes recorded: AYES: NAYS: APPROVED: _______________________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date June 2, 2020 Department Council Issue Appointments to Boards/Commissions/Committees 1. Planning Commission Summary The following appointments need to be considered by Council: Planning Commission Keith Liles’ term on the Planning Commission will expire on June 6, 2020. Mr. Liles is interested in being re-appointed to a new four-year term beginning June 7, 2020 and ending June 6, 2024. Bob Patterson resigned from the Planning Commission effective November 12, 2019. Andrew “Ty” Braxton has submitted an application to fill the vacancy created by Mr. Patterson’s resignation. If appointed, Mr. Braxton’s term would be for four years beginning June 2, 2020 and ending on June 1, 2024. Attachments None Recommendations Motion to re-appoint Keith Liles to the Planning Commission to a new four-year term beginning June 7, 2020 and ending June 6, 2024 and to appoint Andrew “Ty” Braxton to a four-year term beginning June 2, 2020 and ending on June 1, 2024 Town Council Agenda Summary