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HomeMy WebLinkAbout6/4/2024 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, June 4, 2024 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of May 21, 2024 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. National Safety Month Proclamation – Donna Collins 2. Recognition – Town Manager G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda H. ITEMS REQUIRING ACTION 1. Consider adoption of an Ordinance approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2024, and ending June 30, 2025 – Andrew Keen I. APPOINTMENTS TO BOARDS/COMMISSION/COMMITTEES 1. Appointments to RVARC, Greenway Commission, and GRTC – Town Clerk Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 J. TOWN ATTORNEY K. TOWN MANAGER’S PROJECT UPDATES/COMMENTS L. COUNCIL AND MAYOR M. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS AND TOWN EVENTS: June 12, 2024 – 9:00 a.m. – Community Development Committee Meeting – TOV Annex June 17, 2024 – 3:00 p.m. – Finance Committee Meeting – TOV Annex June 18, 2024 – 6:00 p.m. – Regular Council Meeting – Council Chambers June 19, 2024 – Juneteenth –Town Offices Closed NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date June 4, 2024 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of May 21, 2024 Attachments May 21, 2024 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, MAY 21, 2024, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina M. McCarty Laurie J. Mullins STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Andrew Keen, Finance Director/Treasurer Fabricio Drumond, Police Chief Bo Herndon, Public Works Director Jill Acker, Administrative Manager Jason Davison, Public Works Crew Leader Andrew Critcher, Public Works Crew Leader Jeremy Carroll, Town Attorney Mayor Grose called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. After a Moment of Silence, Public Works Crew Leader Jason Davison’s, daughter Maddie led the Pledge of Allegiance to the U.S. Flag. announcements, and Council Activities, Council Member McCarty announced the following: May 21 – Ribbon Cutting for Marcos Pizza at 12 p.m.; May 22 – Vinton Area Chamber of Commerce is hosting a Lunch and Learn with Home Trust Bank from 12 p.m. to 1 p.m. at Charles Hill Senior Building; May 25 – Community Yard Sale at the Vinton History Museum; May 27 – Town offices will be closed in observance of Memorial Day; June 8 – Vinton Area Market, Triple Threat Season Opener at the Vinton Farmers Market from 6:30 p.m. to 10 p.m.; June 1 – Community Ice Cream Social at the Vinton History Museum; June 18 – Vinton Area Chamber Networking Event at the Salem Memorial Ballpark from 11 a.m. – 2 p.m.; June 19 – Town offices will be closed in observance of Juneteenth and June 22 - Vinton Area Chamber of Commerce is hosting Mingle at the Market with T 2 Council Member McCarty encouraged everyone to visit the entertainment venues social media and website for more information. Council Member Mullins announced the following Council activities: May 13 – Mayor Grose and Vice meeting; May 14 – Executive Committee meeting with the Chamber; May 15 – Committee meeting; May 16 – Committee meeting; May 17 – Vice Mayor Stovall and Council Member Liles attended the Chamber Mullins attended the May Birthday Luncheon. Council Member Liles made a motion to approve the Consent Agenda as presented; the motion was seconded by Vice Mayor Stovall and voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; and Nays (0) – None. May 7, 2024. Under awards, introductions, presentations, and proclamations, presented the Public Works Week Proclamation. Council expressed appreciation towards the Public Works Department for their hard work. Under awards, introductions, presentations, and proclamations, Bo Herndon commented on the annual Public Works Roadeo C Herndon second Chris Lawhorn for placing second place in the Zero placing third place in the Bucket Truck Competition at the Mid-Atlantic APWA (American Public Works Association) WRX Roadeo at the Berglund Center on May 1, 2024. Bo Herndon also recognized Andrew Critcher for placing first place in the Public Works Knuckleboom Roadeo Competition. Under awards, introductions, presentations, and proclamations, Council Member Mullins presented the Guillain-Barré Syndrome and Chronic Inflammatory Demyelinating 3 Forney, GBS/CIDP Mid-Atlantic Regional Director, and and gave brief comments. The next item on the agenda was the Consideration of public comments regarding the proposed FY 2024-2025 Town of Vinton Budget. The Mayor opened the Public Hearing at 6:23 p.m. Deputy Town Manager Sexton commented on the May 7th Council Meeting in which Town Manager budget. Mr. Sexton Clerk’s office as part of the permanent record. Mr. Sexton commented on the FY25 employee's 3% cost of living adjustment and end-of-year gratuity bonus. Mr. Sexton commented that the employee Health Plan Premium did not increase. There also are not any tax rate increases calendar year. The total funds increased 4.19% from the FY24 budget of $14,282,116 to the FY25 budget of $14,879,829. For general fund expenditures, there was an 8.60% increase from the FY24 budget of $12,532,963 to the FY25 budget of $13,610,991. The total capital fund amount is expected to be $660,000. The budget adoption is scheduled to take place at the June 4, 2024, Council meeting. Council expressed appreciation towards staff for their hard work. Hearing no comments, the Mayor closed the Public Hearing at 6:39 p.m. Public Hearing Opened Public Hearing Closed reported on the May 15, 2024, Committee meeting. Mr. Herndon commented on the sign replacement. The first order was received, and Public Works staff have started replacing signs around Town. FY23-24 paving is completed as of last week. This week, the stripers are coming to finish striping the roads. The Town put out a bid for the FY24-25 schedule, which has been awarded. Mr. Herndon next commented on the s improvements. Public Works ordered parts for the signal lights, which have arrived. They are currently 4 There has been some glitching on some of the equipment, so once the lights are installed contractor will come out and work signal lights. Washington Avenue onto Bypass Road Street intersections will eventually yellow lights. Mr. Herndon commented about having RVTV create a video to show residents how the signal lights are timed. Mr. Herndon commented that there was a request from a citizen to have Lynn Haven Circle become a one-way street. survey/poll on the matter before decision. Mr. Herndon commented that it is getting closer to the start of the Mountain View Road project. The start date will be around June 10 or June 17. There are a few more things that must be done before the project can begin. It is scheduled to be done by August 12 before school starts. Council Member Mullins c residents from Lynn Haven Circle who are in attendance. Residents from 341 Lynn Haven Circle and 353 Lynn Haven Circle commented that there is not a lot of traffic on the street. The two residents also expressed concern that those on the end of the circle would have to drive all the way around to get to their property making it an inconvenience. Town Manager Peters commented that not a Town request, this was a someone in that neighborhood. The Town will have a poll to see how residents in that neighborhood feel about having a one-way. The Town wants to take time to see the input from residents. The Town Clerk received two letters from other residents on their stance on the one-way. These letters will be saved permanent record. Under reports from committees, Andrew Keen reported on the May 13, 2024, Finance Committee meeting. Mr. Keen commented that the Finance Mr. Sexton presented during the Public Hearing. Mr. Keen next commented on the March financial statements. There was general fund shy of 10 percent. March is the ninth month of the fiscal year. The Town has not gotten to spring tax collection, which will increase revenue current 68%. The Town is still w reimbursements for projects 5 Overall, the Town is doing well regarding the total fund balance. Council Member Mullins made a motion to approve the March 31, 2024, Financial Statements; the motion was seconded by Vice Mayor Stovall, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – Approved the March 31, 2024, Financial Statements. Under appointments to boards and commissions, there was a motion to re-appoint Commission to a new four- June 2, 2024, and ending June 1, 2028 Commission to a new four- June 7, 2024, and ending June 6, 2028. Council Member McCarty made a motion to re- appoint Keith Liles as a member of the Planning Commission to a new four- June 2, 2024, and ending June 1, 2028 Commission to a new four- June 7, 2024, and ending June 6, 2028; the motion was seconded by Council member Mullins, carried voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Re-appointed Keith Liles as a member of the Planning Commission to a new four-year term beginning June 2, 2024, and ending June 1, 2028, and Jonathan McCoy as a member of the Planning Commission to a new four-year term beginning June 7, 2024, and ending June 6, 2028. Town Manager Peters commented that the Town scheduled an advisory committee date on June 20 for the comprehensive plan, made up of business owners, residents, and town staff to start the process. Mr. Peters commented that residents can look updates on the transportation page on the Town’s website. Mr. Peters commented that Public Works is working on the Gus Nicks crosswalks one lane at a time. These project updates are also on the Shannon from the Latinas Network and mentioned their event Dream Big in Vinton. Mr. Peters will send out a flyer to Council with more information. Mayor Grose and Council commented on the paving, Mountain View Road, and the Vinton Area Chamber of Commerce golf tournament. Council expressed appreciation toward the Council asked about the option of having a 2-hour 6 Council Member McCarty made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date June 4, 2024 Department Human Resources/Risk Management Issue Proclamation – National Safety Month Summary The National Safety Council recognizes the month of June as National Safety Month. The nation's leading safety advocate for more than 100 years, the National Safety Council is a nonprofit organization with the mission of eliminating preventable deaths at work, in homes and communities, and on the road through leadership, research, education, and advocacy. NSC advances this mission by engaging businesses, government agencies, elected officials, and the public to help prevent the fourth leading cause of death in the U.S. – preventable injuries. Each week in June is dedicated to a different topic. This year NSC is focusing on Safety Engagement, Roadway Safety, Risk Reduction, Slips, Trips, and Falls. The overall goal is to bring awareness to complacency, prevent deaths, and stop loved ones and coworkers from becoming a statistic. Studies show three people in the U.S. are killed every ten minutes in preventable incidents. This will be the seventh year of celebration in the Town of Vinton. Attachments Proclamation Recommendations Read Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, safe and healthy workplaces are vital to our well-being and the economic prosperity of the commonwealth; and WHEREAS, each year, more than 80,000 Virginia workers suffer serious job-related injuries or illnesses and more than 100 Virginia workers die in work-related incidents; and WHEREAS, workplace safety requires the cooperation of all levels of government, business, and industry, as well as the general public; and WHEREAS, implementing health and safety programs can improve Virginia’s business performance and contribute to the local economy and job force; and WHEREAS, workplace injuries lead to increased medical and worker compensation costs, and diminish the productivity of employees; and WHEREAS, accidents and injuries in the workplace are preventable, and employees and employers must be engaged, educated, and aware of safety practices and policies; and WHEREAS, the National Safety Council has designated June as National Safety Month for 2024 and provides resources to promote workplace safety by recognizing hazards, potential slips, trips, and falls, and combating fatigue and impairment. NOW, THEREFORE, Mayor Bradley E. Grose and the Town Council of the Town of Vinton on behalf of all our citizens, do hereby recognize the month of June 2024 as a NATIONAL SAFETY MONTH in the Town of Vinton and call upon all citizens and employees of the Town of Vinton to promote good workplace safety and health practices. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 4th day of June 2024. __________________________ Bradley E. Grose, Mayor Meeting Date June 4, 2024 Department Administration Issue Recognition Summary Town Manager Peters will recognize a staff member. Attachments None Recommendations No Action Required Town Council Agenda Summary Meeting Date June 4, 2024 Department Administration Issue Consider adoption of an Ordinance approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2024, and ending June 30, 2025. Summary This year’s budget represents a balanced budget with a moderately optimistic outlook. The proposed FY25 Budget for the General Fund totals $13,610,991, which represents an increase of 8.60% or $1,078,028 over the previous fiscal year. The proposed FY25 Budget for all funds totals $14,876,525, which represents an overall increase of 4.16%. RECOMMENDED BUDGET ALLOCATION BY FUND Allocation by fund, as well as a comparison to the previous FY25 budget, is as follows: Adopted FY24 Proposed FY25 $ Variance % Variance Total 14,282,116 14,876,525 594,409 4.16% The Notice of Public Hearing was advertised in The Vinton Messenger on May 9 and May 16, 2024, and the Public Hearing was held on May 21, 2024. Attachments Ordinance Recommendations Motion to adopt Ordinance Town Council Agenda Summary ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 4, 2024, AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal year; and WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town government can operate for the twelve-month period beginning July 1, 2024, to June 30, 2025, with the revenues and expenditures contained in the attached budget; and WHEREAS, any funds appropriated in this budget to any Town department may be used as participating funds in any Federal Aid Programs for like purposes, with the prior approval of the Town Council. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that the budget for the fiscal year beginning July 1, 2024, and ending June 30, 2025, be set forth herein. BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the Department of Law and the Department of Finance, and in an emergency. BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2024. This Ordinance adopted on motion made by __________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Antonia Arias-Magallon, Town Clerk Revenues Total All Funds General Fund $13,610,991 Grant Fund $4,000 Capital Fund $660,000 Stormwater Fund $601,534 Total Revenues $14,876,525 Expenditures General Fund: Town Council $158,482 Town Manager's Office 558,706 Human Resources 235,560 Legal Services 80,000 Treasurer/Finance Department 881,530 Police Department 3,058,786 Communications Services 150,000 Fire & EMS 2,385 Police/Animal Control 2,880 Public Works Administration 545,626 Maintenance/Highways/Streets/Bridges 1,757,540 Snow and Ice Removal 21,483 Traffic Signs and Street Light 101,300 Refuse Collection 587,044 Recycling 81,622 Building & Grounds 493,214 Health Department 15,700 Special Programs 288,141 War Memorial 430,595 Vinton Veterans Monument 5,000 Town Museum 15,080 Planning & Zoning 640,788 Economic Development 186,645 Public Transportation 100,000 Vinton Business Center 2,850 Debt Retirement 1,180,150 Performance Agreements 763,350 Retiree Insurance 5,000 Transfer to Other Funds 1,261,534 Total General Fund $13,610,991 Grant Fund: VML Risk Management Grant $4,000 Total Grant Fund $4,000 Capital Fund: Highway Maintenance $345,000 Building & Grounds 115,000 Economic Development 200,000 Total Capital Fund $660,000 Stormwater Fund Administration $148,295 Street & Road Cleaning 111,297 Operations 341,942 Total Stormwater Fund $601,534 Total Combined Expenditures $14,876,525 Grant Fund: VML Risk Management Grant 4,000 ARPA Funding 4,204,017 Total Grant Fund $4,208,017 Capital Fund: Police Department $11,000 Highway Maintenance 580,000 Building & Grounds 462,000 Traffic Signs & Streets 266,000 Town Museum 15,000 Planning & Zoning 275,000 Economic Development 860,000 Transfer to Stormwater 200,000 Total Capital Fund $2,669,000 Administration $102,874 Street & Road Cleaning 85,081 Operations 433,041 Total Stormwater Fund $620,996 Total Combined Expenditures $17,744,709 1 Meeting Date June 4, 2024 Department Council Issue Appointments to Boards/Commissions/Committees Summary Requesting Council make the following appointments: Roanoke Valley-Alleghany Regional Commission Council is being asked to re-appoint Bradley Grose as a member of the Roanoke Valley-Alleghany Regional Commission to a new three-year term beginning July 1, 2024, and ending June 30, 2027. Council is being asked to re-appoint Sabrina McCarty as an alternate member of the Roanoke Valley-Alleghany Regional Commission to a new three-year term beginning July 1, 2024, and ending June 30, 2027. Greenway Commission Council is being asked to re-appoint Janet Scheid as a member of the Greenway Commission to a new three-year term beginning July 1, 2024, and ending June 30, 2027. Greater Roanoke Transit Company Board Council is being asked to re-appoint Andrew Keen as a member of the Greater Roanoke Transit Board to a new one-year term beginning July 1, 2024, and ending June 30, 2025. Attachments None Recommendations Town Council Agenda Summary 2 Motion to re-appoint Bradley Grose as a member of the Roanoke Valley-Alleghany Regional Commission to a new three-year term beginning July 1, 2024, and ending June 30, 2027. Motion to re-appoint Sabrina McCarty as an alternate member of the Roanoke Valley-Alleghany Regional Commission to a new three-year term beginning July 1, 2024, and ending June 30, 2027. Motion to re-appoint Janet Scheid as a member of the Greenway Commission to a new three-year term beginning July 1, 2024, and ending June 30, 2027. Motion to re-appoint Andrew Keen as a member of the Greater Roanoke Transit Board to a new one-year term beginning July 1, 2024, and ending June 30, 2025.