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HomeMy WebLinkAbout6/1/2021 - Regular1 Vinton Town Council Regular Meeting Tuesday, June 1, 2021 at 7:00 p.m. PARTICIPATION WILL BE BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY The Vinton Town Council will hold its regular meeting at 7:00 p.m. on Tuesday, June 1, 2021, using electronic communication means without the public being present in the Council Chambers. Participation by Council members, staff, and the public will only be available through electronic means. The public will have access to observe this regular meeting of Town Council through a livestream on the Town’s Facebook page at www.facebook.com/vintonva. Citizens may register to speak at this Council Meeting by calling the Town Clerk’s Office at 540-983- 0607 or sending an email to sjohnson@vintonva.gov by 12 Noon on Friday, May 28, 2021. Once registered, the citizen who wishes to address Council will be provided the Zoom meeting information and will be allowed to join the meeting and address Town Council by electronic means. AGENDA Consideration of: A. CALL TO ORDER B. CONFIRMATION THAT MEETING IS BEING HELD IN ACCORDANCE WITH ORDINANCE NO. 1016 AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY AND ROLL CALL C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS G. CONSENT AGENDA Bradley E. Grose, Mayor Sabrina M. McCarty, Vice Mayor Keith N. Liles, Council Member Laurie J. Mullins, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Proclamations: a. Recognizing Wayne G. Strickland, Executive Director of the Roanoke Valley-Alleghany Commission in his retirement – Mayor b. National Safety Month – Donna Collins I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. PUBLIC HEARINGS 1. Consideration of public comments regarding a proposed amendment to the Town of Vinton’s FY 20-21 budget to appropriate funding to cover the cost of a transition from the current employee leave benefit plan to an employee paid-time- off (PTO) benefit plan effective June 1, 2021, in an amount not to exceed $280,000 a. Open Public Hearing • Report from Staff – Anne Cantrell • Receive public comments • Council discussion and questions b. Close Public Hearing c. Consider adoption of a Resolution 2. Consideration of public comments regarding the proposed FY 2021-2022 Town of Vinton Budget. a. Open Public Hearing • Report from Staff – Town Manager/Anne Cantrell • Receive public comments • Council discussion and questions b. Close Public Hearing c. Action to be taken on June 15, 2021 K. TOWN ATTORNEY L. TOWN MANAGER 1. BRIEFINGS a. Briefing on Contract for Professional Legal Services between the Town and Roanoke County Commonwealth’s Attorney – Town Manager 2. ITEMS REQUIRING ACTION a. Consider adoption of a Resolution authorizing the Town Manager to execute a Performance Agreement between the Town, the Roanoke County Economic Development Authority (EDA) and Gish Mill Davii, LLC for the purpose of investing in public infrastructure and incentivize the redevelopment of the historic Gish Mill property into a mixed-use 3 commercial, residential and retail development to be known as the Gish Mill Redevelopment Project – Town Manager b. Consider adoption of a Resolution authorizing the Town Manager to execute a Memorandum of Understanding between the Town and Roanoke County for support from Roanoke County for the Gish Mill Redevelopment Project – Town Manager c. Consider adoption of a Resolution approving the Paid Time Off (PTO) Policy – Donna Collins d. Consider a motion to move the time of the Regular Council meetings on the 1st and 3rd Tuesday of every month to 6:00 p.m. – Town Manager 3. PROJECT UPDATES/COMMENTS M. REPORTS FROM COUNCIL COMMITTEES N. MAYOR O. COUNCIL P. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: June 7, 2021 – 2:00 p.m. – Finance Committee Meeting June 15, 2021 – 7:00 p.m. – Regular Council Meeting July 14, 2021 – 8:30 a.m. – Public Works Committee Meeting NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date June 1, 2021 Department Council Issue Recognition of Wayne G. Strickland, Executive Director of the Roanoke Valley-Alleghany Regional Commission (RVARC) in his retirement Summary Wayne Strickland will be retiring from the RVARC on June 30, 2021 after 42 years of service. Council and staff will recognize him at the meeting Attachments Proclamation Recommendations Read Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, on March 25, 2021, Wayne G. Strickland announced his retirement as Executive Director of the Roanoke Valley-Alleghany Regional Commission effective June 30, 2021, after 42 years of service to the Town of Vinton and the region; and WHEREAS, Mr. Strickland earned a bachelor’s degree and a master’s degree in Political Science and Geography from Georgia State University in 1972 and 1974, respectively, and in 1979, earned a Master of City Planning degree from the Georgia Institute of Technology; and WHEREAS, in 1979, Mr. Strickland joined the Regional Commission, then known as the Fifth Planning District Commission, as a Regional Planner; and WHEREAS, in 1981, he was promoted to Chief of Land Use and Environmental Planning and in 1987 became Executive Director of the Regional Commission and has served in that capacity for 34 years; and WHEREAS, many key regional initiatives such as the Greenway Commission, Western Virginia Water Authority, the Regional Comprehensive Economic Development Strategy, the Partnership for a Livable Roanoke Valley, and the Roanoke Valley Broadband Authority benefited from Mr. Strickland’s support during his tenure, and have been supported by the Regional Commission in numerous ways since their inception; and WHEREAS, during his time at the Commission, Wayne has participated in numerous business and civic activities in the Roanoke Valley-Alleghany region such as serving as a Board member of the Roanoke-Blacksburg Technology Council, the Roanoke Regional Chamber of Commerce, Freedom First Credit Union, the Roanoke Valley Chapter of Habitat for Humanity, the Cabell Brand Center, the Council of Community Services, the Roanoke Valley Convention and Visitors Bureau, and the Arts Council of the Blue Ridge; and WHEREAS, Mr. Strickland also assumed leadership roles in various professional organizations during his tenure as Executive Director including serving as a member of the Board of Directors for the National Association of Development Organizations, Chairman of the Southeast Regional President of the Rural Planning Caucus of Virginia, President of the Southwest Virginia Chapter of the American Society for Public Administration, Vice-President of the Virginia Chapter of the American Planning Association, and Second Vice-President of the Virginia Association of Planning District Commissions. NOW, THEREFORE BE IT RESOLVED, that I, Bradley E. Grose, Mayor of the Town of Vinton, on behalf of Town Council and all our citizens, do hereby express sincere appreciation to, and honor the outstanding service and career of Wayne G. Strickland in his role as Executive Director of the Roanoke Valley-Alleghany Regional Commission and extend wishes to Mr. Strickland in his retirement and in all of his future endeavors. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 1st day of June, 2021. Bradley E. Grose, Mayor Meeting Date June 1, 2021 Department Human Resources/Risk Management Issue Proclamation – National Safety Month Summary The National Safety Council recognizes the month of June as National Safety Month. This is the 25th anniversary of National Safety Month. The nation's leading safety advocate for more than 100 years, the National Safety Council is a nonprofit organization with the mission of eliminating preventable deaths at work, in homes and communities, and on the road through leadership, research, education and advocacy. NSC advances this mission by engaging businesses, government agencies, elected officials and the public to help prevent the fourth leading cause of death in the U.S. – preventable injuries. Each week in June is dedicated to a different topic. This year NSC is focusing on preventing incidents before they start, addressing ongoing COVID-19 safety concerns, ensuring employees feel safe on the job and providing opportunities for employees to advance their safety journey through education. The over-all goal is to bring awareness to complacency, prevent deaths, and stop loved ones and coworkers from becoming a statistic. Studies show three people in the U.S. are killed every ten minutes in preventable incidents. This will be the fourth year of celebration in the Town of Vinton. Attachments Proclamation Recommendations Read Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, safe and healthy workplaces are vital to our well-being and the economic prosperity of the commonwealth; and WHEREAS, each year, more than 80,000 Virginia workers suffer serious job-related injuries or illnesses and more than 90 Virginia workers die in work-related incidents; and WHEREAS, workplace safety requires the cooperation of all levels of government, business, and industry, as well as the general public; and WHEREAS, implementing health and safety programs can improve Virginia’s business performance and contribute to the local economy and job force; and WHEREAS, workplace injuries lead to increased medical and worker compensation costs, and diminishes productivity of employees; and WHEREAS, accidents and injuries in the workplace are preventable, and employees and employers must be engaged, educated, and aware of safety practices and policies; and WHEREAS, the National Safety Council has designated June as National Safety Month for 2021, and provides resources to promote safety in the workplace, by recognizing hazards, potential slips, trips, and falls, combating fatigue and impairment. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby recognize the month of June 2021 as NATIONAL SAFETY MONTH in the Town of Vinton and call upon all citizens and employees of the Town of Vinton to promote good workplace safety and health practices. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 1st day of June, 2021. Bradley E. Grose, Mayor Meeting Date June 1, 2021 Department Administration Issue Consideration of public comments on a proposed amendment to the Town of Vinton’s FY2020-2021 budget to appropriate funding to cover the cost of a transition from the current employee leave benefit plan to an employee Paid Time Off (PTO) Plan effective June 1, 2021, in an amount not to exceed $280,000. Summary At the direction of Town Council, administration has developed a Paid Time Off (PTO) Policy to replace the Town’s existing Vacation and Sick Leave Accrual Policy. The Town Council and administration did not want to adversely impact any employees transitioning to the new pay plan, and included a payout calculation for any current balance that would cause the employee to exceed the maximum leave limit within the following 13 months. Based on the options chosen by the Town employees, an amendment to the Town of Vinton’s FY2020-2021 budget needs to be made to appropriate funding to cover the cost of the transition from the current employee leave benefit plan to the PTO Plan in the amount not to exceed $280,000. Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to hold a Public Hearing in order to amend its budget when any such amendment exceeds one percent (1%) of the total expenditures show in the currently adopted budget. The Notice of this Public Hearing was advertised in The Roanoke Times on Monday, May 24, 2021. Attachments Resolution Recommendations Conduct Public Hearing Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 1, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS, at the direction of Town Council, administration has developed a Paid Time Off (PTO) Policy to replace the Town’s existing Vacation and Sick Leave Accrual Policy; and WHEREAS, the Town Council and administration did not want to adversely impact any employee transitioning to the PTO plan and included in the transition a calculation payout of leave balances that would cause the employee to exceed the maximum PTO limit within the following 13 months after the plan transition; and WHEREAS, based on the options chosen by the Town employees, an amendment to the Town of Vinton’s FY2020-2021 budget needs to be made to appropriate funding to cover the cost of the transition from the current employee leave benefit plan to the PTO Plan in the amount not to exceed $280,000; and WHEREAS, Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to hold a Public Hearing in order to amend its budget when any such amendment exceeds one percent (1%) of the total expenditures show in the currently adopted budget; and WHEREAS, the Notice of this Public Hearing was advertised in The Roanoke Times on Monday, May 24, 2021 2021 NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction: BUDGET ENTRY: GENERAL LEDGER 200.25000 Estimated Revenue $280,000 200.25100 Appropriations $280,000 FROM REVENUE: 200.1899.008 Re-Appropriated Fund Balance $280,000 TO EXPENDITURE: 200.9970.101 PTO Payout Salaries & Wages $260,100 200.9970.201 PTO Payout SS/Medicare $ 19,900 TOTAL $280,000 2 This Resolution was adopted on motion made by _________________, seconded by _______________, with the following votes recorded: AYES: NAYS: APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date June 1, 2021 Department Administration Issue Consideration of public comments regarding the proposed FY2021-2022 Town of Vinton Budget Summary This year’s budget represents a balanced budget with an optimistic outlook despite the lingering impact of the COVID-19 pandemic on our locality. The purpose of the annual budget is to plan necessary operating and capital expenditures within current revenue forecasts to implement the plans and vision of the Town Council. The FY2021/2022 Proposed Budget for all funds totals $14,179,981. Allocation by fund, as well as a comparison to the FY2020/2021 budget, is as follows: Adopted FY21 Proposed FY22 $ Variance % Variance Total 11,673,527 14,179,981 2,506,454 21.57% The Notice of this Public Hearing was advertised in The Vinton Messenger on May 20 and May 27, 2021. A more detailed presentation will be given to Council by staff during the Public Hearing. Attachments Power Point Presentation Draft Ordinance Recommendations Conduct Public Hearing Action to be taken on June 15, 2021 Town Council Agenda Summary FY22 Budget Public Hearing Town Council Meeting –June 1, 2021 2 FY2022 BUDGET On June 16, 2020, Town Council approved and ratified the Town of Vinton Strategic Plan for 2020-2025. Preparation of this Budget was guided by the three established goals of the Strategic Plan: 1.Enhance the Town’s infrastructure and livability 2.Maintain an efficient and high-performing government 3.Ensure the Town’s continued financial viability by actively pursuing quality economic development 3 FY2022 BUDGET •Balanced Budget •Outlines an optimistic outlook for the upcoming year •Restores FY21 budget reductions due to the COVID-19 Pandemic •Continues targeted Economic Development Activities •Implementation of a new Classification Plan •1.0% Cost of Living Adjustment for all employees •Continues Free Employee Health Plan •Restores Capital Improvement Plan •Proposed P&Z Office Fee Adjustments 4 FY2022 BUDGET Adopted FY21 Proposed FY22 % Variance General Fund $7,168,550 $8,032,258 12.05% Grant Fund 4,000 384,800 9,520.00% Utility Fund 3,826,500 4,513,595 17.96% Capital Fund 175,000 835,000 377.14% Stormwater Fund 489,723 414,328 (17.05%) Total $11,663,773 $14,179,981 21.57% 5 FY2022 BUDGET TOWN OF VINTON FY2022 TOTAL BUDGET General Fund Grant Fund Utility Fund Capital Fund StmWater Fund Total %of Total Expenditures Personnel -- Operating - Capital -32,500 Debt -- Transfers --- Contingency ------- Total Expenditures 6 Personnel 40% Operating 28% Capital 13% Debt 12% Transfers 7% Contingency 0% FY22 Expenditure Budget Personnel Operating Capital Debt Transfers Contingency FY2022 BUDGET 7 Pay Classification Plan •Virginia Tech consulted with the Town of Vinton to provide a new proposed pay classification plan in 2020. •Due to the timing of the pandemic and the unknown revenue impacts, the Town was unable to implement the new plan for the FY2020/2021 Budget. •Town Manager updated all position classifications impacted by re- structuring and/or efficiency changes over last 12 months. •For the FY2021/2022 Budget, the Town is proposing to implement 2 out of 3 recommended phases of the plan. •The Town is planning to implement the final phase of the plan in the FY2022/2023 Budget. 8 Pay Classification Plan PHASE 1: Status –Funded •Moves all employees to the minimum of the new classification plan. Phase 2: Status –Funded •Moves all employees 1.0% per year in current position through the classification plan, to midpoint. Phase 3: Status –Not Funded •Awards employee tenure by increasing pay $100 per year of service for those employees with 5+ total years of service with the Town. 9 Planning & Zoning Proposed Fees Description Amount Administrative Appeal $250 Amend Proffers Same as Rezoning Changes to Site Plan $0 Copy of Comp. Plan Booklet $0 Copy of Subdivision Ord.$0 Copy of Zoning Map $0 Copy of Zoning Ordinance $0 Rezoning to GB, CB, M-1 or M-2 $700 plus $25 per acre Rezoning to PD or MUD $700 plus $25 per acre Rezoning to R-3 or R-B $700 plus $25 per acre Description Amount Administrative Appeal $250 Fee plus $250 Legal Amend Proffers Same as Rezoning Changes to Site Plan $0 (Minor), $350 (Major) Copy of Comp. Plan Booklet $45 Copy of Subdivision Ord.$30 Copy of Zoning Map $1 (8x10 copy in color) Copy of Zoning Ordinance $25 Rezoning to GB, CB, M-1 or M-2 $850 Rezoning to PD or MUD $850 Rezoning to R-3 or R-B $750 Current Rate Proposed Rate Rates have not been adjusted since 2005 and are in-line with Town of Bedford, Town of Rocky Mount, Roanoke County and the City of Roanoke. 10 Planning & Zoning Proposed Fees Description Amount Rezoning to R-LD, R-1 or R-2 $220 plus $50 per lot Sign Permit –Banner $20 Sign Permit –Permanent $25 plus $5 per $1,000 cost Site Plan Review $250 plus $50 per acre Special Use Permit $250 plus $10 per acre Subdivision Review –Large $220 plus $50 per lot Subdivision Review –Small $75 Vacation of Easement or Plats $0 Variance Application $250 Zoning Permit $25 Description Amount Rezoning to R-LD, R-1 or R-2 $650 Sign Permit –Banner $35 (annual) Sign Permit –Permanent $45 Site Plan Review $600 Special Use Permit $500 Subdivision Review –Large $500 Subdivision Review –Small $150 Vacation of Easement or Plats $100 Variance Application $400 Zoning Permit $35 Description Amount Zoning/Home Occupation Permit $25 Zoning Permit –New Const.$25 Zoning Verification Letter $0 Description Amount Zoning/Home Occupation Permit $35 Zoning Permit –New Const.$35 Zoning Verification Letter $0 (basic), $25 (detailed) Current Rate Proposed Rate 11 Department Actual Full Time Positions FY18-19 Actual Full Time Positions FY19-20 Time Positions FY20-21 Time Positions FY21-22 Administration 3.00 3.00 3.00 3.00 Finance 5.00 5.00 5.00 6.00 Fire/EMS 11.00 --- HR & Risk Management 1.00 1.00 1.00 1.00 Planning & Zoning 3.00 3.00 3.00 4.00 Police Department 26.00 27.00 26.00 26.00 Public Works 33.00 33.00 30.00 30.00 Special Programs 1.00 --- War Memorial 2.00 --- Community Programs -3.00 3.00 3.00 TOTAL 85.00 71.00 73.00 FY2022 BUDGET General Fund Finance Department12 Finance Department13 General Fund Revenue - 1,000.00 2,000.00 3,000.00 4,000.00 5,000.00 6,000.00 7,000.00 8,000.00 9,000.00 10,000.00 FY17 FY18 FY19 FY20 FY21 Trend FY22 Forecast FY23 Forecast FY24 Forecast FY25 Forecast Th o u s a n d s General Fund Revenues Budget Actual General Fund Revenues exclude any use of Fund Balance or tax rate increases for FY22. The following projection is based on the current trend with no change in tax rates or major tax payers. Finance Department14 Revenue Summary FY2020 Actual FY2021 Projected FY2022 Proposed $ 712,820 3,879,113 4,810 47,576 21,500 137,313 15,698 56,042 409,628 48,292 -Categorical Aid 422,166 1,157,799 1,234,000 Total Revenue $ 8,146,757 741,674 3,651,613 792,676 425,346 1,157,416 1,263,533 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 FY22 General Fund Budget General Property Taxes Other Local Taxes Finance Department15 Expenditure Summary FY21-22 Expenditure Budget General Administration Public Safety Public Works Special Programs Community Development Debt Retirement Performance Agreements Retiree Insurance Travel & Training Contingency Transfers Finance Department16 Expenditure Summary FY2020 Actual FY2021 Projected FY2022 Proposed -- FY22 Expenditure Budget Personnel Operating Capital Debt Transfers Contingency Finance Department17 Unassigned Fund Balance FY2020 Actual FY2021 Projected FY2022 Proposed (694,356)- (360,747)-- 49.86%33.65%37.03% Fund Balance Policy: •Policy Floor –2 Months (16.67%) •Policy Target –4 Months (33.33%) •Additional balance may be appropriated by the Council for capital projects and one-time expenditures. Grant Fund Finance Department18 Finance Department19 Revenue Summary FY2020 Actual FY2021 Projected FY2022 Proposed VML Risk Mgmt Grant - AY21 GC Greenway 2B - Other Grants Total 1,832,163 Grant Fund Revenue VML Risk Mgmt Grant Finance Department20 Expenditure Summary FY2020 Actual FY2021 Projected FY2022 Proposed VML Risk Mgmt Grant - AY21 GC Greenway 2B - Other Grants Total 1,832,163 Grant Fund Expenditures VML Risk Mgmt Grant Capital Fund Finance Department21 Finance Department22 Revenue Summary FY2020 Actual FY2021 Projected FY2022 Proposed Transfer In $1,698,725 Use of Fund Balance - Total Revenue $1,698,725 Capital Fund Revenue Transfer In Finance Department23 Expenditure Summary FY2020 Actual FY2021 Projected FY2022 Proposed Treasurer/Finance - Police Department Highway Maintenance 598,971 Building & Grounds 699,754 Health Department Traffic Signs & Streets -65,000 Town Museum - Planning & Zoning - Economic Development -50,000 Non-Departmental -285,000 $1,698,725 Capital Fund Expenditures Treasurer/Finance Police Department Highway Maintenance Building & Grounds Health Department Traffic Signs & Streets Town Museum Planning & Zoning Economic Development Finance Department24 Capital Improvement Program (CIP) FY21-22 Amount Gateway Signs $40,000 Glade Creek Phase 2B Grant Match $50,000 Gish Mill Parking & Façade $250,000 Worksite and Work Zone Safety Package $20,000 Traffic Signal Improvements $150,000 ERP Software Replacement $200,000 Museum Repairs $25,000 Body Cameras Grant Match $100,000 TOTAL $835,000 Utility Fund Finance Department25 Finance Department26 Utility Fund Revenue - 1,000.00 2,000.00 3,000.00 4,000.00 5,000.00 Th o u s a n d s Utility Operating Revenues FY17 –FY25 Budget Actual Utility Fund Operating Revenue Forecast excludes any use of Fund Balance. The Trend assumes that the Town will continue to include a 6% increase on service cost and an 8% increase on usage rate until FY24. The Town anticipates a use of Fund Balance for FY22, and possibly into FY23 depending on consumption billing. Finance Department27 Revenue Summary FY2020 Actual FY2021 Projected FY2022 Proposed Use of Money Recovered Cost Miscellaneous Operating Revenues Transfer In -- FY 21-22 Revenue Budget Operating Revenues Finance Department28 Expenditure Summary FY2020 Actual FY2021 Projected FY2022 Proposed Personnel $ 1,122,413 Operating 1,414,599 Capital 392,395 Debt 770,629 Depreciation -- Transfers 249,738 Contingency --- $ 3,949,774 FY 21-22 Expenditure Budget Administration Customer Account Water System Operations Purchased Water Wastewater Operations Debt Service Performance Agreements Finance Department29 Unrestricted Fund Balance FY2020 Actual FY2021 Projected FY2022 Proposed $ (361,231) 59.03%59.70%49.46% Things to Note: •Currently no Fund Balance Policy for Utility Fund, but above General Fund target. •Debt with covenant requirements re-financed April 2021. •With Davenport & Company proposal, plan to use fund balance in FY22, then begin to add to fund balance in FY23 & FY24. Storm Water Fund Finance Department30 Finance Department31 Revenue Summary FY2020 Actual FY2021 Projected FY2022 Proposed Transfer In $499,477 Use of Fund Balance - Total Revenue $499,477 Stormwater Revenue Transfer In Finance Department32 Expenditure Summary FY2020 Actual FY2021 Projected FY2022 Proposed Administration Street & Road Cleaning Operations Debt Retirement Total Stormwater Expenditures Administration Street & Road Cleaning Operations Debt Retirement 33 FY2022 BUDGET Original Issue Amount Series/Description Rates Maturity Outstanding Balance as of June 30, 2021 Principal Payment FY21- 22 Interest Payment FY21-22 Total Debt Payment FY21- 22 General Fund $ 2,228,408.87 2013 Carter Bank Refunding 2.05%11/1/2024 225,386.71 16,582.49 241,969.20 $ 702,000.00 Series 2016A VML/VACO Refunding 2.05%2/1/2027 69,000.00 8,774.00 77,774.00 $ 73,180.00 RCACP***2.46%9/30/2022 --- $ 257,602.00 VML 2017 Equipment Lease Purchase 2.43%12/29/2024 36,315.98 3,926.95 40,242.93 $ 157,053.42 VML 2018 Knucklebook Lease Purchase 3.10%7/27/2025 22,051.99 3,079.27 25,131.26 $ 305,000.00 Refunding of Series 2006A VRA, 2021 Series 1.66%6/30/2027 45,000.00 13,885.73 58,885.73 $ 397,754.68 $ 46,248.44 $ 444,003.12 Utility Fund $ 1,250,704.36 2003 VRLF Wolf Creek 3.3%*7/1/2024 78,657.93 8,825.58 87,483.51 $ 2,479,633.00 2004 VRLF Wolf Creek 3.1%*10/1/2026 144,989.73 25,407.93 170,397.66 $ 1,210,000.00 2006 VRLF Lindenwood 3.0%*3/1/2026 71,848.06 11,301.80 83,149.86 $ 294,515.72 2015 VRA/WVWA -Tinker Creek 2.35%9/1/2032 16,005.54 4,705.88 20,711.42 $ 1,786,000.00 2016B VML/VACO Refunding 2.05%8/1/2027 181,000.00 25,573.75 206,573.75 $ 488,639.00 VML 2017 Equipment Lease Purchase 2.43%12/29/2024 70,571.56 5,764.11 76,335.67 $ 1,225,000.00 Refunding of Series 2013, 2021 Series 1.66%6/30/2033 96,000.00 17,454.21 113,454.21 $ 4,429,000.00 New Money 2021 Series 1.66%6/30/2031 420,000.00 63,105.87 483,105.87 $ 1,079,072.82 $ 162,139.13 $ 1,241,211.95 Stormwater Fund $ 242,703.00 2019 Street Sweeper Lease Purchase 3.02%4/19/2026 33,587.63 5,138.23 38,725.86 $ 33,587.63 $ 5,138.23 $ 38,725.86 *Interest rate negotiated down to 1.0% Questions? Thank you! 34 PROPOSED ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 15, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal year; and WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town government can operate for the twelve-month period beginning July 1, 2021 to June 30, 2022, with the revenues and expenditures contained in the attached budget; and WHEREAS, any funds appropriated in this budget to any Town department may be used as participating funds in any Federal Aid Programs for like purposes, with the prior approval of the Town Council. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that the budget for the fiscal year beginning July 1, 2021 and ending June 30, 2022 be set forth herein. BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the department of law and the department of finance, and in an emergency. BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2021. This Ordinance adopted on motion made by _____________________ and seconded by _____________________. AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Revenues Total All Funds General Fund Grant Fund $8,032,258 384,800 Utility Fund Capital Fund 4,513,595 835,000 Stormwater Fund 414,328 Total Revenues $14,179,981 Expenditures General Fund: Town Council $114,788 Town Manager's Office 149,495 Human Resources 67,436 Legal Services 53,517 Treasurer/Finance Department 332,415 Police Department 2,440,931 Communications Services 450,440 Fire & EMS 2,268 Police/Animal Control 85,326 Public Works Administration 164,639 Maintenance/Highways/Streets/Bridges 920,617 Snow and Ice Removal 32,454 Traffic Signs and Street Light 112,770 Refuse Collection 463,331 Recycling 75,029 Building & Grounds 167,774 Health Department 25,020 Special Programs 155,848 WM Interdepartmental Functions 10,000 War Memorial 246,804 Vinton Veterans Monument 5,000 Swimming Pool/Parks 2,954 Senior Program 93,525 Town Museum 13,586 Planning & Zoning 393,423 Economic Development 20,000 Public Transportation 120,000 Vinton Business Center 2,765 Performance Agreements 104,008 Retiree Insurance 4,800 Travel & Training 0 Debt Service - General Fund 444,131 Transfers 757,164 Grant Fund: Total Grant Fund $384,800 Utility Fund: Total Utility Fund $4,513,595 Capital Fund: Total Capital Fund $835,000 Stormwater Fund Total Stormwater Fund $414,328 Total Combined Expenditures $14,179,981 Meeting Date June 1, 2021 Department Administration Issue Briefing on a Contract for Professional Legal Services between the Town of Vinton and Roanoke County Commonwealth’s Attorney. Summary The Town of Vinton’s Contract for Professional Legal Services with the Roanoke County Commonwealth’s Attorney will expire on June 30, 2021. With the assistance of the Town Attorney, Staff has negotiated a new Contract with the Commonwealth’s Attorney for a new two-year period beginning July 1, 2021 and ending June 30, 2023 for a per annum amount of $13,517.00. Attachments Contract for Professional Legal Services Recommendations No action required Town Council Agenda Summary 1 CONTRACT FOR PROFESSIONAL LEGAL SERVICES BE IT KNOWN THAT this agreement is entered into by and between the Town of Vinton, Virginia (hereinafter sometimes referred to as "Town") and Roanoke County Commonwealth’s Attorney (hereinafter sometimes referred to as "Counsel"). Counsel hereby agrees to furnish the following services: Representing the Town in the prosecution of criminal cases, including but not limited to traffic infractions, misdemeanors, civil and mental hearings, as well as cases in Juvenile and Domestic Relations Court, and in the Court of Appeals of Virginia on petitions for writ of error. Counsel will also act as a legal advisor on criminal issues for the local law enforcement (Town of Vinton Police Department). The scope of this contract does not include litigation or proceedings arising out of or involving tort or worker's compensation. These legal services are to be provided under the immediate supervision of the Roanoke County Commonwealth’s Attorney. In consideration of services described herein above, the Town hereby agrees to pay the Counsel $13,517 per annum to be used as follows: 1. Each of the seven (7) attorneys listed in Attachment A will receive a pay supplement of $69.00 per pay period. Based on 26 pay periods per year, this amounts to an annual supplement of $1,931 each (including the employer portion of FICA tax at $5.27 per pay period). 2. Any amounts remaining, due to turnover in the office, may be used by Counsel for other office expenses, related to Vinton cases. Upon execution of the contract, the Town should mail a check in the amount of $13,517 to the County of Roanoke, Finance Department, Attention Finance Director, PO Box 29800, Roanoke, VA 24018. At least semi-annually, Counsel will provide a summary of cases handled by Counsel, showing a breakdown of the cases handled on behalf of the Town of Vinton. The County of Roanoke will include the pay supplement on the County payroll checks for the attorneys listed on Attachment A. Any change in attorneys will require an amendment to Attachment A, which will need to be signed by the County Director of Finance, in order to ensure the payroll change is made. A copy of this amendment will be mailed to the Town of Vinton, Attention Town Manager, 311 South Pollard Street, Vinton, VA 24179. This contract is for a two year period only, commencing July 1, 2021 and ending on June 30, 2023. This contract may be renegotiated on a biennial basis. This contract should be renegotiated thirty days before the beginning of the new fiscal year in order to insure the continuation of the payroll supplement to the individual attorneys. All records, reports, documents and other material delivered or transmitted to Counsel by Town shall remain the property of Town, and shall be returned by Counsel to Town, at Counsel's expense, at 2 termination or expiration of this contract. All records, reports, documents, pleadings, exhibits or other material related to this contract and/or obtained or prepared by Counsel in connection with the performance of the services contracted for herein shall become the property of the Town, and shall, upon request, be returned by Counsel to Town, at termination or expiration of this contract. The Town and Counsel acknowledge and agree that the Department of Justice has the right to review all records, reports, worksheets or any other material of either party related to this contract. The Town and Counsel further agree that they or either of them will furnish to the Department of Justice, upon request, copies of any and all records, reports, worksheets, bills, statements or any other material of Counsel or Town related to this contract. Counsel agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and counsel agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Counsel agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. IN WITNESS WHEREOF, the parties have executed this Agreement as of this _____day of ________________, 2021. TOWN OF VINTON SIGNATURE: ____________________________ Title: Town Manager Richard W. Peters, Jr. APPROVED AS TO FORM: ____________________________ Title: Town Attorney COUNSEL SIGNATURE: _____________________________ Title: Commonwealth’s Attorney Brian T. Holohan ROANOKE COUNTY SIGNATURE: ______________________________ Title: Director of Finance and Management Services Laurie Gearheart 3 ATTACHMENT A The following attorneys will receive a supplement of $69.00 per pay period for work performed for the Town of Vinton, during their period of employment with the County of Roanoke, for the period of time beginning July 1, 2021 and ending June 30, 2023. Elizabeth Oates Aaron T. Lavinder Ashley E. Sweet William Braxton Nathaniel Griffith Camille Turner Harvey Molly Burke 4 AMENDMENT TO ATTACHMENT A Due to changes in personnel, the following individual will no longer receive a supplement of $69.00 per pay period, for providing services to the Town of Vinton: ___________________________________ ____________________________ Name of Attorney Effective date to stop supplement Due to changes in personnel, the following individual will begin to receive a supplement of $69.00 per pay period, for providing services to the Town of Vinton: ___________________________________ ____________________________ Name of Attorney Effective date to start supplement Submitted By: _________________________________ __________________ Commonwealth’s Attorney Date Approved By: _________________________________ __________________ Director of Finance Date 1 Meeting Date June 1, 2021 Department Administration Issue Consider adoption of a Resolution authorizing the Town Manager to execute a Performance Agreement between the Town of Vinton, the Roanoke County Economic Development Authority (EDA) and Gish Mill Davii, LLC for the purpose of investing in public infrastructure and incentivize the redevelopment of the historic Gish Mill property into a mixed-use commercial, residential and retail development to be known as the Gish Mill Redevelopment Project Summary The Town of Vinton, in partnership with the Roanoke County Economic Development Authority, has negotiated terms of a Performance Agreement with Gish Mill Davii, LLC. The agreement is valued up to $910,000 over a ten year period, which is intended to incentivize the redevelopment of the Gish Mill property for the benefit of encouraging the mixed-use commercial, residential and retail development. The Financial Terms of the Agreement include: • A single lump sum payment at closing for public infrastructure, gateway and parking improvements in the amount of $250,000 • Reimbursement of all Permitting and Utility Connection Fees paid to the Town by the Company, not to exceed $40,000 • Reimbursement of all Building Permitting Fees paid to the County by the Company, not to exceed $20,000 • Five equal payments of $80,000 each year in the initial 5 years (years 1-5) of the agreement • Five equal payments of $40,000 each year in the last 5 years (yeas 6-10) of the agreement • Providing a $468,500 Industrial Redevelopment Loan (IRF) Town Council Agenda Summary 2 The Performance Terms of the Agreement include: • A minimum investment of $2,700,000 • Creation and maintaining at least 37 new jobs for 10 years • Generating and paying at least $40,000 annually in meals taxes to the Town for 10 years • Repayment of the IRF loan in full to the Town Council was briefed on the Performance Agreement at their meeting on May 18, 2021 and the Roanoke County EDA unanimously approved the Performance Agreement at their meeting on May 19, 2021 Attachments Performance Agreement Resolution Recommendations Motion to adopt Resolution {00411779.DOCX } 1 LOCAL ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT This Performance Agreement (“Agreement”) is made and entered into this ___ day of _________________, 2021, by, between, and among the Town of Vinton, Virginia, a municipality in the Commonwealth of Virginia (the “Town”), the Economic Development Authority of Roanoke County, Virginia, a political subdivision of the Commonwealth of Virginia created under the Industrial Development and Revenue Bond Act (the “Authority”), and Gish Mill Davii, LLC, a limited liability company validly organized and existing under the laws of the Commonwealth of Virginia (the “Company”). Collectively, the Town, Authority, and Company may be referred to herein as the “Parties.” RECITALS: WHEREAS, the Company has entered into a Contract of Sale with the Town of Vinton dated April 8, 2020, to acquire certain real property, together with all improvements thereon and all rights and appurtenances thereunto pertaining, located in the County of Roanoke, Virginia, Parcels ID 060.11-04-22.00-0000 (350 Gus Nicks Blvd) and 060.11-04- 23.00-0000 (0 Gus Nicks Blvd), and located in the City of Roanoke, Virginia, Parcel ID 3410617 (0 Brook St. NE); and commonly known as Gish Mill (collectively the “Property”); and WHEREAS, the Company intends to renovate the Property and lease to Tenants. The Company, directly or indirectly through its Tenants, will be making a significant Capital Investment, as hereinafter defined, in the Town, will be creating and maintaining a significant number of New Jobs, as hereinafter defined, in the Town, and will be collecting and remitting to the Town Meals Tax Revenue, as hereinafter defined (the “Project”); and WHEREAS, the Town and the Authority recognize that the Company’s renovation and leasing of the Property will promote economic development in the Town and provide additional tax revenue, employment opportunities, and contribute to the vitality of the area; and WHEREAS, the Town is willing to provide funds to the Authority for the Authority to provide a Local Economic Development Incentive Grant to the Company (the “Local Grant”) for the purpose of inducing the Company to renovate the Property for use by Tenants and Tenants’ customers, thereby directly and indirectly making a significant Capital Investment in the Town, creating and maintaining a significant number of New Jobs in the Town, and generating Meals Tax Revenue in the Town; and WHEREAS, the Virginia Department of Housing & Community Development (the “DHCD”) awarded to the Town of Vinton an Industrial Revitalization Fund grant (“IRF Grant”) in the amount of $468,750 for ultimate use by the Company to renovate the Property into the finished Project as described herein; and WHEREAS, on _________________, 2021, the Town entered into an agreement with the DHCD for an IRF Grant with the understanding that the Authority will act as a pass-through entity for the IRF Grant in the form of a Loan to allow Company to undertake and complete the Project on the Property; and {00411779.DOCX } 2 WHEREAS, the Town is willing to provide the IRF Grant funds to the Authority for the Authority to provide a Loan to the Company (the “IRF Loan”) as per terms of the Loan Agreement for the purpose of the Company to renovate the Property for use by Tenants and Tenants’ customers, thereby directly and indirectly making a significant Capital Investment in the Town, creating and maintaining a significant number of New Jobs in the Town, and generating Meals Tax Revenue in the Town; and WHEREAS, as the Loan is repaid by the Company to the Authority, the Authority will pay the funds to the Town so the Town may use the funds on future redevelopment projects; and WHEREAS, the acquisition, renovation, and development of the Property will require a Capital Investment by the Company and its Tenants of at least $2,700,000, inclusive of the Local Grant and IRF Loan provided pursuant to this Agreement; and WHEREAS, the Company and its Tenants will create and maintain at least 37 full- time equivalent New Jobs; and WHEREAS, the stimulation of additional tax revenue and economic activity to be generated by the Capital Investment, New Jobs and Meals Tax Revenue constitute valid public purposes for the expenditure of public funds and is the animating purpose for the Local Grant and the IRF Loan: WITNESSETH: NOW THEREFORE, in consideration of the foregoing premises, the mutual benefits, promises, and undertakings of the parties to this Agreement as set forth below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties do covenant and agree as follows: I. Definitions. For the purposes of this Agreement, the following terms shall have the following definitions, unless the context or manifest purpose of this Agreement indicate otherwise: Capital Investment means an expenditure by the Company, directly or indirectly through its Tenants, in an amount not less than $2,700,000 for the renovation of the Property, including engineering, architectural, developer and legal fees, building construction costs, and furniture, fixtures and equipment, all of which must be incurred and paid no later than the Capital Investment Performance Date. Lease means the lease of at least 33% of the leasable space within the building located on the Property to one or more Tenants of the Company, which must be under lease no later than the Leased Premises Performance Date. Maintain means that the New Jobs created pursuant to this Agreement with the assistance of the Local Grant and IRF Loan will continue without interruption from the Job Creation Performance Date through the Job Maintenance Performance Date. {00411779.DOCX } 3 New Jobs means new permanent full-time equivalent employment of an indefinite duration at the Property for which the Company or its Tenant pays an average hourly wage of at least $10.00. Each New Job must require a minimum of either (i) 35 hours per week of an employee’s time for the Tenant’s normal year, which “normal year” must consist of at least 48 weeks, or (ii) 1,680 hours per year. Part-time positions may be aggregated to equal a full-time equivalent position. Seasonal or temporary positions with construction contractors, vendors, suppliers, and similar multiplier or spin-off jobs shall not qualify as New Jobs. All New Jobs must be created no later than the Job Creation Performance Date and maintained through the Job Maintenance Performance Date. Meals Tax Revenue means the annual amount of tax revenue collected by the Town of Vinton on meals purchased from the Company and/or its Tenants under Article V, Tax on Prepared Food and Beverages, of Chapter 86 of the Vinton Town Code, as amended. Performance Date means, for each respective Target, the following: a. Capital Investment Performance Date – the date on which Company or any of its Tenants makes its first taxable sale of food and/or beverages (the “Opening Date”), which date shall be no later than December, 31, 2022, b. Leased Premises Performance Date – the Opening Date, which date shall be no later than December, 31, 2022, c. Job Creation Performance Date – the Opening Date, which date shall be no later than December, 31, 2022, d. Job Maintenance Performance Date – that date which is ten (10) years after the Opening Date, which date shall be no later than December, 31, 2032, and e. Meals Tax Revenue Performance Date – that date which is ten (10) years after the Opening Date, which date shall be no later than December, 31, 2032. If the Town deems that good faith and reasonable efforts have been made and are being made by the Company and its Tenants to achieve the Target(s) by the respective Performance Date, the Town may, in its sole discretion, extend any or all of the Performance Dates by up to 12 months. If any Performance Date is extended, the Town shall send written notice of the extension to the Authority and the Company and the date to which any Performance Date has been extended shall become the new “Performance Date” for the Target that is the subject of the extended Performance Date. Target means the Company’s obligations pursuant to this Agreement to: (i) make, directly or indirectly through its Tenants, Capital Investments in the Property of at least $2,700,000; (ii) lease at least 33% of leasable space within the building located on the Property to Tenants; (iii) create, directly or indirectly through its Tenants, at least 37 New Jobs at the Property; (iv) maintain, directly or indirectly through its Tenants, at least 37 New Jobs at the Property; and (v) annually collect and remit to the Town a minimum of $40,000 in Meals Tax Revenue from the Property, all as of the respective Performance Dates. {00411779.DOCX } 4 Tenants mean the entity or entities that lease all or portions of the Property, make Capital Investments in the Property, create and Maintain New Jobs at the Property, and collect and remit to the Town Meals Tax Revenue from the Property. The Company shall be credited for any Capital Investment at the Property made by Tenants as of the Capital Investment Performance Date, any New Jobs at the Property created by Tenants as of the Job Creation Performance Date, any New Jobs Maintained at the Property by Tenants as of the Job Maintenance Performance Date, and any Meals Tax Revenue collected by Tenants at the Property and remitted to the Town by the Meals Tax Revenue Performance Date. Year, for the purposes of this Agreement, means any 12 month period commencing on the Opening Date, or anniversary of the Opening Date. II. Targets. The Company will, directly or indirectly through its Tenants, make a Capital Investment of not less than $2,700,000 in the Property by the Capital Investment Performance Date. The development must be undertaken pursuant to plan presented to and approved by the Town, provided that such approval by the Town shall not be unreasonably withheld, conditioned, or delayed. The Company will Lease at least 33% of the leasable space within the building located on the Property to Tenants by the Leased Premises Performance Date. The Company will, directly or indirectly through its Tenants, create 37 New Jobs at the Property by the Job Creation Performance Date. The Company will, directly or indirectly through its Tenants, maintain 37 Jobs at the Property from the Job Creation Performance Date through the Job Maintenance Performance Date. On each anniversary of the Job Creation Performance Date, until the Job Maintenance Performance Date, the Company will annually report to the Town and the Authority whether it has continued to Maintain, directly or indirectly through its Tenants, 37 New Jobs at the Property. The Company will, directly or indirectly through its Tenants, collect from the Property and remit to the Town a minimum of $40,000 annually in Meals Tax Revenue. Annual Local Grant payments under Section III of this Agreement will be reduced by the difference between $40,000 and the amount of Meals Tax Revenue actually collected and remitted in any Year. For example, if the Company, directly or indirectly through its Tenants, collects and remits $35,000 in Meals Tax Revenue in any Year, then its next ensuing annual Local Grant payment will be reduced by $5,000 . III. Local Grant. The Local Grant will be paid by the Authority to the Company in multiple installments as an inducement to the Company to achieve and Maintain the Targets. The Town will provide the funds to the Authority for the purpose of making the Local Grant as set forth herein. The Company shall use the Local Grant proceeds only for expenses directly related to achieving and Maintaining the Targets, and for no other purpose. The maximum amount of the Local Grant shall be $910,000. {00411779.DOCX } 5 Upon receipt of the Local Grant proceeds from the Town, the Authority shall disburse the Grant proceeds in multiple payments to the Company as follows: A. Payment at Closing: At the time the Town and Company close on the conveyance of the Property under the April 8, 2020 Contract of Sale, the Town will pay to the Authority and the Authority will pay to the Company a single lump sum grant for public infrastructure and parking improvements in the amount of $250,000. B. Payment Upon Tenant Opening: When the Property’s first Tenant opens for business, the Town will pay to the Authority and the Authority will pay to the Company a grant equal to the amount of all the Permitting and Utility Connection Fees paid to the Town by the Company and/or its Tenants, which grant amount will not exceed $40,000; and the Town will pay to the Authority and the Authority will pay to the Company a grant equal to the amount of Building Permitting Fees paid to the County by the Company and/or its Tenants, which grant amount will not exceed $20,000. The total amount granted to Company for permitting and connections fees shall not exceed $60,000. C. Annual Payments: (i) Commencing one (1) Year after the Opening Date and continuing for four consecutive years thereafter, the Town will pay to the Authority and the Authority will pay to the Company four equal installments from the Local Grant proceeds, each in the amount of $80,000; and (ii) Commencing six (6) Years after the Opening Date and continuing for four consecutive years thereafter, the Town will pay to the Authority and the Authority will pay to the Company four equal installments from the Local Grant proceeds, each in the amount of $40,000, provided the Company has delivered to the Town and the Authority notice and evidence satisfactory of the Company’s achieving and Maintaining the Targets as follows: a. On or before the Opening Date, the Company shall provide notice and evidence reasonably satisfactory to the Town and the Authority of the amount of Capital Investment that it has made at the Property, either directly or indirectly through its Tenants. b. On or before the Opening Date, the Company shall provide notice and evidence reasonably satisfactory to the Town and the Authority of the Leases that have been executed for the Property, including the aggregate percentage of the Property that is under Lease, the Tenants under the Leases, and the durations of the Leases. c. On or before the Opening Date, the Company shall provide notice and evidence reasonably satisfactory to the Town and the Authority of the number of New Jobs that it has created at the Property, either directly or indirectly through its Tenants. d. On or before each anniversary of the Opening Date, until the Job Maintenance Performance Date, the Company shall provide notice and evidence reasonably satisfactory to the Town and the Authority that it has, either directly or indirectly through its Tenants, Maintained 37 New Jobs at the Property from the Job Creation Performance Date through the date of the notice and evidence. {00411779.DOCX } 6 e. On or before each anniversary of the Opening Date, until the Meals Tax Revenue Performance Date, the Company shall provide notice and evidence reasonably satisfactory to the Town and the Authority of the amount of Meals Tax Revenue it has collected from the Property and remitted to the Town, either directly or indirectly through its Tenants. f. All of the foregoing evidence will be subject to verification by the Town and the Authority, and the Town and Authority reserve the right to request additional information from the Company as necessary for such verification. The Company will be solely responsible for obtaining from Tenants and delivering to the Town and Authority any and all information needed to verify the Targets. Within 30 days of its receipt of any of the foregoing Local Grant proceeds from the Town, the Authority will disburse such Local Grant proceeds to the Company. The Company shall forfeit future payments from the Local Grant if, at any time, it: (i) fails to timely achieve any Target required under this Agreement by the respective Performance Date; (ii) fails to timely provide the Town and Authority with notice and evidence reasonably satisfactory to the Town and the Authority that demonstrates that the Company has, directly or indirectly through its Tenants, achieved and Maintained the Targets as of the respective Performance Date; (iii) transfers or conveys, or attempts to transfer or convey, fee simple ownership of all or any portion of the Property to any entity without the prior consent of the Town and the Authority; or (iv) breaches any other provision of this Agreement which breach is not cured within thirty (30) days of written notice of such breach to the Company from either the Town or the Authority. IV. IRF Loan. Upon receipt of the proceeds of the IRF Grant, the Town will provide the IRF Grant funds to the Authority and the Authority will loan those funds to the Company pursuant to the IRF Loan. The Town is responsible for undertaking any budgetary, appropriation, or other necessary financial or legal actions to effect this transfer. Upon closing of the transfer of the proceeds of the IRF Loan to the Company, the Authority and the Town shall execute and record a Restriction Agreement and a Deed of Trust on the Subject Property in substantially the form attached hereto in the documents entitled “Restriction Agreement” and “Deed of Trust.” The Company shall cooperate as needed in the preparation, execution and recording of the foregoing documents; provided, however, the Town shall bear the expense of recording. Terms of the IRF Loan are subject to the Loan Agreement and Promissory Note among the Town, the Authority and the Company. In the event the Company defaults on its obligations under the Loan Agreement and Promissory Note, the Authority will, in consultation with the Town, give notice to the Company of its repayment obligations. In the event that the Company is unwilling or unable to repay its obligations and upon request of the Authority, the Town will provide legal counsel to the Authority and all attorney’s fees and costs of collection, for the purpose of enforcing the Loan Agreement and Promissory Note. Further, the Town agrees to reimburse the Authority for its costs in any action and any expenses caused to enforce the Loan Agreement. {00411779.DOCX } 7 In the event the Company defaults on its obligations under the Restriction Agreement such that Section 3 of the Restriction Agreement is triggered, the Authority will, in consultation with the Town and DHCD, promptly calculate the Company’s liability and give notice to the Company of its accelerated repayment obligations. In the event that the Company is unwilling or unable to repay its obligations and upon request of the Authority, the Town will provide legal counsel to the Authority and all attorney’s fees and costs of collection, for the purpose of enforcing the Restriction Agreement in accordance with Section 3 thereof. Further, the Town agrees to reimburse the Authority for its costs in any action and any expenses caused by DHCD’s effort to enforce the Restriction Agreement. Any amount the Town is required to pay for attorney’s fees and costs on behalf of the Authority under either of the preceding paragraphs shall be for the Company’s account, and the Company shall pay such amount to the Town upon written demand. The Company shall indemnify and hold the Town harmless for all such amounts. Any material breach of the Loan Agreement, Promissory Note, Restriction Agreement, and/or Deed of Trust will constitute a material breach of this Agreement. Nothing herein will limit the Town’s or Authority’s ability to enforce all other available rights and remedies it may have at law or in equity in the event the Company defaults on any of its obligations under any of the aforementioned transaction documents, including without limitation the right to foreclose on the Deed of Trust and/or demand payment under any unconditional guaranty. V. Reporting. The Company shall annually provide, at the Company’s expense, detailed verification reasonably satisfactory to the Town and the Authority of the Company’s progress on the Targets. For the purposes of verifying the accuracy of reports, and for no other purpose, the Company hereby waives its protections under Section 58.1-3 of the Code of Virginia, 1950, as amended, and authorizes the Commissioner of the Revenue for Roanoke County, Virginia, to provide verification to the Town and the Authority from her records; provided, however, that such disclosure shall not waive the protections of § 58.1-3 as to any other person, nor authorize the Town or the Authority to disclose such information to any other person. The Company will be solely responsible for obtaining and providing detailed verification reasonably satisfactory to the Town and the Authority of Capital Investment made by Tenants to be credited towards the Company’s Capital Investment obligation and New Jobs created and Maintained by Tenants to be credited towards the Company’s New Jobs obligation VI. Repayment; Forfeiture. The Company will forfeit future annual Local Grant payments referenced in Section III if it fails to Maintain the required number of New Jobs from the Job Creation Performance Date through the Job Maintenance Performance Date. The Company’s failure to Maintain the required number of New Jobs shall not require the repayment of prior Local Grant payments. The Company’s failure to collect and remit to the Town a minimum of $40,000 in Meals Tax Revenue annually will result in an equal reduction in the amount of annual Local Grant payments. {00411779.DOCX } 8 VII. Notices. Any notices required or permitted to be given under this Agreement shall be given in writing, and shall be deemed to be received upon receipt or refusal after mailing of same in the United States by First-Class U.S. Mail, certified, postage prepaid, or by customary commercial overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by addressee): GISH MILL DAVII, LLC. 120 Campbell Avenue, SW Roanoke, VA 24011 SPIGLE, MASSEY & CLAY, PLC 8166 Roanoke Road Fincastle, VA 24090 Attn: David Spigle ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA 5204 Bernard Drive Room 421 Roanoke, Virginia 24018 ROANOKE COUNTY ATTORNEY’S OFFICE 5204 Bernard Drive Fourth Floor Roanoke, Virginia 24018 Attn: Peter S. Lubeck, County Attorney If to the County, to: TOWN OF VINTON, VIRGINIA 311 Pollard Street Vinton, Virginia 24179 Attn: Richard W. Peters, Jr., Town Manager With a copy to: TOWN ATTORNEY Guynn, Waddell, Carroll & Lockaby, P.C. 415 South College Avenue Salem, Virginia 24153 The addresses set forth in this section only may be amended by sending written notice to all other parties of a change of address, without need of signed amendment to this Agreement. VIII. Miscellaneous. Indemnity. The Company agrees to indemnify, defend, and hold the Authority, the Town, and their officers, directors, and employees, free and harmless for and from any and all claims, causes of action, damages or any liability of any type, including reasonable attorneys’ fees, on account of any claims by or any injury or damage to any persons or property growing out of or directly or indirectly resulting or arising in any way out of any actions, omissions or activities of the Company or its agents, employees or representatives arising out of or connected in any way to any of the matters involved in this Agreement or its performance, including without limitation the Company’s performance or failure to perform under the Loan Agreement, Promissory Note, Restriction Agreement, and/or Deed of Trust. Integration. This Agreement, including the documents referenced herein, constitutes the full and complete understanding of the Parties respecting its subject {00411779.DOCX } 9 matter, and any prior or contemporaneous agreements or understandings, written or oral, are hereby merged into and superseded by the provisions of this Agreement. This Agreement may only be amended or supplemented by a subsequent writing of equal dignity except where expressly set forth herein. This Agreement may not be assigned by a Party without the prior written consent of the other Parties. No covenants of officials. No covenant, agreement or obligation contained in this Agreement shall be deemed to be a covenant, agreement or obligation of any present or future director, officer, employee or agent of the Authority or the Town in his or her individual capacity, and neither Town officials nor the directors of the Authority nor any officer, employee or agent thereof executing this Agreement or any related instrument shall be liable personally on this Agreement or such instrument or be subject to any personal liability or accountability by reason of the execution and delivery thereof. No director, officer, employee or agent of the Authority or the Town shall incur any personal liability with respect to any other action taken by him or her pursuant to this Agreement or the Industrial Development and Revenue Bond Act or any of the transactions contemplated hereby or thereby, provided he acts in good faith. Not a pledge of full faith and credit. Any obligation of the Town to pay, set aside, or otherwise appropriate funds for performance of this Agreement shall be construed to be subject to appropriation, and shall not be construed to be in derogation of Article VII § 10 of the Virginia Constitution. THE OBLIGATIONS OF THE AUTHORITY UNDER THIS AGREEMENT ARE NOT GENERAL OBLIGATIONS OF THE AUTHORITY BUT ARE LIMITED OBLIGATIONS PAYABLE SOLELY FROM THE REVENUES AND RECEIPTS DERIVED BY THE AUTHORITY FROM THE TOWN PURSUANT TO THIS AGREEMENT. THE OBLIGATIONS OF THE AUTHORITY AND THE TOWN HEREUNDER SHALL NOT BE DEEMED TO CONSTITUTE A DEBT OR A PLEDGE OF THE FAITH AND CREDIT OF THE COMMONWEALTH OF VIRGINIA OR ANY POLITICAL SUBDIVISION THEREOF, INCLUDING THE AUTHORITY AND THE TOWN. Rule of construction for dates. If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the Commonwealth of Virginia, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references in this Agreement to a “day” or “days” shall refer to calendar days and not business days. Choice of law; Forum Selection. This Agreement shall be construed according to the laws of the Commonwealth of Virginia without regard to its principles of conflicts of laws. The Parties consent to exclusive venue and jurisdiction in any state court of competent jurisdiction in Roanoke County, Virginia or the United States District Court for the Western District of Virginia, Roanoke Division. Attorneys’ fees. The Parties agree that, except as specifically provided in this Agreement, if any Party pursues legal action to enforce the terms of this Agreement, the American Rule shall apply and each Party shall bear its own attorneys’ fees and expert costs and no fee shifting shall occur. {00411779.DOCX } 10 Drafter & Severability. This Agreement has been jointly drafted by the Parties, and is to be construed as jointly drafted and not be construed against any of the Parties as the drafter. This Agreement is severable, and if any provision is found to be invalid by any court of competent jurisdiction, the remainder shall survive. The section and paragraph headings in this Agreement are for convenience of reference only and do not modify or restrict any provisions hereof and shall not be used to construe any provisions of this Agreement. Covenant of Authority. All Parties warrant that the signatories below have full authority, and have undertaken such legal actions as may be necessary to ensure such authority, to bind the entities of which they are representatives to the full extent permitted by law. Company agrees that, during the term of this Agreement, it shall not allow its existence to lapse or its authorization to transact business in the Commonwealth of Virginia to be revoked or cancelled at any time. This Agreement may be executed by facsimile, electronic or original signature of the parties and in counterparts which, assuming no modification or alteration, shall constitute an original and when taken together, shall constitute one and the same instrument. Time of the Essence. Time is of the essence of all obligations set forth herein for which a time is stated. Waiver. The failure of any Party to this Agreement to insist upon strict compliance with any term herein shall not be construed to be a waiver of that requirement. No Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to confer any rights or remedies upon any person, other than the Parties hereto and, subject to the restrictions on assignment herein contained, their respective successors and assigns. Assignment of Agreement. Any obligation under this Agreement may be assigned to a third party with the prior written consent of all Parties and upon such terms as may be set forth in such consents. Any such assignment, however, shall not relieve the Company from any of its obligations under this Agreement. Town Attorney approval. This Agreement has been approved as to form by the Town Attorney of the Town of Vinton, Virginia. Any amendment that is not approved as to form by the Town Attorney is void and of no force and effect. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be construed to be an original and production of all of which shall not be necessary to prove the contents of this Agreement. IN WITNESS WHEREOF, see the following signatures, of even date herewith: [SIGNATURES ON FOLLOWING PAGE] {00411779.DOCX } 11 TOWN OF VINTON, VIRGINIA: Richard W. Peters, Jr. Town Manager Approved as to legal form: Jeremy E. Carroll Town Attorney ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA Stephen A. Musselwhite Chairman Approved as to legal form: ____________________________ Peter S. Lubeck Roanoke County Attorney, as Counsel for the EDA GISH MILL DAVII, LLC By: David P. Hill, Partner _________________________________ By: David B. Trinkle, Partner 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, JUNE 1, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS, on April 7, 2020, the Vinton Town Council authorized a Contract of Sale with Gish Mill Davii, LLC., to acquire the historic Gish Mill property located in the Town of Vinton and has submitted plans to redevelop the property into a mixed-use commercial, residential and retail development to be known as the Gish Mill Redevelopment Project; and WHEREAS, Gish Mill Davii LLC., has agreed to improve the Mill (Tax Map ID: 060.11-04- 00.00 and 060.11-04-23.00) at an anticipated investment of $2,700,000 for the purpose of developing approximately 14,000 square feet of move-in ready leasable space suitable for a restaurant, commercial storefront and residential; and WHEREAS, Gish Mill Davii, LLC., has reached terms for a lease with its first tenant that has submitted plans to open a full-service restaurant; and WHEREAS, Gish Mill Davii, LLC., has agreed to improve the parking lot with landscaping, lighting and a new asphalt surface for the purpose of providing dedicated parking for the Gish Mill Redevelopment Project; and WHEREAS, Gish Mill Davii, LLC., will invest a minimum of $2,700,000 towards the property redevelopment and is anticipated to generate new and increased tax revenues for the Town of Vinton and Roanoke County in excess of $165,000 annually and generate at least 37 full-time equivalent (FTE) employment opportunities; and WHEREAS, during the negotiations and discussions between Town staff, representatives of Roanoke County Economic Development Authority and the Town Attorney, a Performance Agreement was negotiated to provide Gish Mill Davii, LLC., with an Economic Development Incentive Grant to encourage the project development not to exceed $910,000 over a 10-year term; and WHEREAS, the Roanoke County Board of Supervisors approved a Memorandum of Understanding (MOU) with the Town of Vinton to provide funding assistance to the Town in the amount of $220,000, that will be paid in annual installments over a five (5) year period and with the annual payments being based on the total net tax revenue generated by Roanoke County and permitting fees generated as a result of the Gish Mill redevelopment project; and 2 WHEREAS, the Town has secured $250,000 from the Department of Historic Resources for stabilization of the historic structure; and WHEREAS, the Town has secured a grant from the Department of Housing and Community Development in the amount of $468,750 through the Industrial Revitalization Fund that will be issued to Gish Mill Davii, LLC., in the form of a loan; and WHEREAS, Town staff recommends that said Performance Agreement between the Town, Roanoke County Economic Development Authority and Gish Mill Davii, LLC., be executed to formalize said agreement between the parties. NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, AS FOLLOWS: 1. The Performance Agreement is hereby approved in a form substantially similar to the one presented to Council and approved by the Town Attorney. 2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute and then to deliver the Performance Agreement and any other necessary documents in furtherance of the same. This Resolution adopted on motion made by Council Member _________________, seconded by Council Member __________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date June 1, 2021 Department Administration Issue Consider adoption of a Resolution authorizing the Town Manager to execute a Memorandum of Understanding between the Town and Roanoke County for support from Roanoke County for the Gish Mill Redevelopment Project Summary Roanoke County has agreed to a funding agreement in the form of a Memorandum of Understanding (MOU) to reimburse the Town for a portion of the Incentive Grant for Gish Mill in the amount of $40,000, which is to be paid in annual installments over a five (5) year period. The installments will be based on the net revenue that the County expects to generate as a result of the redevelopment project. The MOU will also reimburse up to $20,000 of building permit fees paid to the County. The Roanoke County Board of Supervisors unanimously approved the MOU at their meeting on May 11, 2021 and Council was briefed on the MOU at their May 18, 2021 meeting. Attachments Memorandum of Understanding Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary                                       %&%'()*+,%'-,*+&(.!)*+/*012%',34#$5675859#67:;57<.@A58B#$:8$:C7"5D:@67E:C(:F6:G5HI#8J#6#F17"52D:@67E34F697C7"5!:<6:CI#67:617"52!:<634H7:A8:B#95$@AA:87C:87"50QRKSQ>TUSV[\]^N_ZWN^`]Zab_Z`cbd`eeN_^_f_e[d_]aN[g_Xa7:6i$D:jA85"56$kOPKK?^lKSlKdmS>PKnOU>S?SlKfkKSKVanXoKSpTkKmSnalKkKkSm?mk>SRqKSkKSn?lKSlK>fkKSKQ>k>kSpV`SkmSnkKSKSK?mn>>KRKSmSl>qSSn>SUkPkSSmoUn>?OPQRKSK?alKnmQ>Qm?SKS>kKSQ>>RKU>RKSlkSnSnNUKRkU^OPQRKSWoSn>kSpK?ZkmndkPP^OkkseeXsS>?OPQ>PmSSsSrqKl6F$7"520#$"%#MM(595B5M:Aj567t8:u5L7Hm]kUqm=PO?VkKSnalKfkKSKsURQ>km?SnPPlkKh5!:<6"F$85®@5$7597"5D:@67Ei$C#6F6L#FM$@AA:87:C7"50              !!"#$%&'# (         $ )        !!" "        * ++++    ,-   .      ,.  ,/       #1   ,  ,   ,  ,++#"            ++++       " )   34 .      ,*++++#     ,   +2#789:;<=>?<9@A:BC8996D>8968 E +      E +F#   "          $   0           )              G     $ )" #I( 0        J%  )" #        !!!""#!#$&% % %'  !!""(#()" !!#* +,+-$."  ! / !'2 )#  '! 33333333)#1 #(33333333+,+4$."  ! / !&)#  '! $3333333333)#333333+,+4$0 '  1%'& 1 '1 '  5%33333333333  0333333333333333333333333333333333   789:;<=>?@7A99;<<BCAD9EFGHI:9:JEK8EAK33333333333                 !"#$ %&'&"+&&(& 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, JUNE 1, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS, the Town of Vinton and the Roanoke County Economic Development Authority have agreed to terms with Gish Mill Davii, LLC. for an Economic Development Incentive Grant for the Gish Mill Redevelopment Project valued up to $910,000 over a 10-year term to assist with rehabilitation of the historic Gish Mill property; and WHEREAS, the Town of Vinton has requested financial support from Roanoke County in the amount of $200,000 to offset a portion of the Economic Development Incentive Grant; and WHEREAS, the Roanoke County Board of Supervisors authorized the County Administrator to execute a Memorandum of Understanding with the Town of Vinton to provide an economic development incentive grant in an amount equal to five (5) years of net new tax revenue generated by the project to be reimbursed to the Town; and WHEREAS, the Town of Vinton has requested an amount equal to the total Permitting Fees up to $20,000 in the initial year of development paid to Roanoke County by the developer to offset a portion of the Economic Development Incentive Grant; and WHEREAS, the total amount of the grant shall not exceed $40,000 annually and shall not exceed $220,000 over the term of the agreement. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, AS FOLLOWS: 1. The Memorandum of Understanding is hereby approved in a form substantially similar to the one presented to Council and approved by the Town Attorney. 2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute and the Memorandum of Understanding and any other necessary documents in furtherance of the same. This Resolution adopted on motion made by Council Member _____________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: 2 APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date June 1, 2021 Department Human Resources Issue Consider adoption of a Resolution approving the Paid Time Off (PTO) Policy Summary At the direction of Town Council, administration has developed a draft Paid Time Off (PTO) Policy to replace the Town’s existing Vacation and Sick Leave Accrual Policy. The draft plan has been presented to Town employees and each were given three options to choose to transition from our current leave plan to the new PTO plan. Each of the three options provided to staff will permit administration to meet the objectives as set by Town Council to transition to a PTO plan, while preserving to the extent possible, the employee’s tenure and service with the Town within the new paid leave plan. Upon Council Approval, the new PTO Policy will take effect June 1, 2021 and payouts to eligible employees would take place on June 10, 2021. The Town Attorney is reviewing the revisions to the final PTO Policy and staff will provide the same to Council on Tuesday morning. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 1, 2021, AT 7:00 P.M., BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016, AND SECTION 4-0.01(G) OF CHAPTER 1289 OF THE 2020 ACTS OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS, at the direction of Town Council, administration has developed a Paid Time Off (PTO) Policy to replace the Town’s existing Vacation and Sick Leave Accrual Policy; and WHEREAS, the Policy has been presented to Town employees and each were provided three options to transition from the current leave plan to the new PTO plan that allowed administration to meet the objectives as set by Town Council, while preserving to the extent possible, the employee’s tenure and service with the Town; and WHEREAS, the Vinton Town Council was briefed on the draft of the PTO Policy at its meeting on May 18, 2021; and WHEREAS, upon Council approval, the PTO Policy will take effect June 1, 2021 and payouts to eligible employees will take place on June 10, 2021. NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the Paid Time Off (PTO) Policy to become effective June 1, 2021 and said Policy supersedes and replaced all leave policies in the Town of Vinton Employee Handbook effective October 1, 2020 adopted by Council on August 18, 2020. This Resolution adopted on motion made by ____________________, seconded by ___________________, with the following votes recorded: AYES: NAYS: APPROVED: ____________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date June 1, 2021 Department Administration Issue Consider a motion to move the time of the Regular Council meetings on the 1st and 3rd Tuesday of every month to 6:00 p.m. Summary Members of Town Council have expressed a willingness to adjust the meeting time for Town Council Meetings from 7:00 p.m. to 6:00 p.m. effective July 6th. This time adjustment is to coincide with Town Council Meetings returning to being held in-person in the Town Council Chambers located at the Vinton Municipal Building. In addition, Town Council Meetings will be streamed live on Facebook and will be recorded and available for on- demand playback from the Town of Vinton’s website. Attachments None Recommendations Motion to approve time change Town Council Agenda Summary