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HomeMy WebLinkAbout6/6/2023 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, June 6, 2023 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. REVIEW OF CITIZEN GUIDELINES E. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES F. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS G. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of May 16, 2023 H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Recognition of Pathfinders for Greenways – Anita McMillan 2. Recognition of the Roanoke Best of 2023 Businesses – Chasity Barbour 3. Proclamation – National Safety Month – Donna Collins I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. BRIEFINGS K. ITEMS REQUIRING ACTION Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 1. Consider adoption of an Ordinance approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 202 3, and ending June 30, 2024 – Andrew Keen L. TOWN ATTORNEY M. TOWN MANAGER’S PROJECT UPDATES/COMMENTS N. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES O. REPORTS FROM COMMITTEES P. COUNCIL Q. MAYOR R. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: June 12, 2023 – 3:00 p.m. – Finance Committee Meeting – TOV Conference Room June 14, 2023 – 8:00 a.m. – Community Development Committee Meeting – Council Chambers June 20, 2023 – 6:00 p.m. – Regular Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date June 6, 2023 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of May 16, 2023 Attachments May 16, 2023 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, MAY 16, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina McCarty Laurie J. Mullins STAFF PRESENT: Pete Peters, Town Manager/Town Clerk Cody Sexton, Assistant Town Manager/Treasurer Antonia Arias-Magallon, Administrative Manager Jeremy Carroll, Town Attorney Tim Lawless, Deputy Police Chief Andrew Keen, Finance Director Chasity Barbour, Community Programs & Facilities Director Marshall Stanley, Economic Development Specialist Bo Herndon, Public Works Director Jason Davison, Public Works Crew Leader Billy Robb, Equipment Operator III The Mayor called the meeting to order at 6:00 p.m. The Administrative Manager called the role with Council Member Liles, McCarty, Council Member Mullins, Stovall, and Mayor Grose present. After a Moment of Silence, Natalie Mullins, Council Member Mullins’ daughter, led the Pledge of Allegiance to the U.S. Flag. announcements, Council Member McCarty announced the following: Tuesday through Friday from 9 a.m. to 5 p.m. and Saturday from 9 a.m. to 2 p.m. – The Vinton Farmers Market will be open; May 20 – Building Rear Parking lot; May 20 – Vinton Palooza from 1 p.m. to 6 p.m. at the Vinton War Memorial; May 20 – Vinton Car Show from 3 p.m. to 6 p.m. at the Vinton Farmer’s Market; May 25 – DAR Cycle Bench Dedication at 9 a.m. located at the Precision Fabrics Group plant; May 17 – Lions Club Bus Shelter Dedication at 11 a.m. located at the Lake Drive Plaza Shopping Center. interested to visit one of the many restaurants and entertainment venues in our community, such as Rosie’s, LancerLot, Twin Creeks, Vinton Bowling, 2 on each venue’s website or social media. And for more information on everything happening in Vinton, please visit the IN Vinton Facebook page, and do not forget to like and share. Under Council Member Activities, Council Member Mullins announced the following: May 8 – meeting; May 10 – Works Committee meeting; May 10 – Mayor Grose attended the Roanoke Regional Housing Network Symposium; May 15 – Mayor Works Weeks event. Council Member Liles made a motion to approve the Consent Agenda as presented; the motion was seconded by McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. of May 2, 2023. Under awards, introductions, presentations, and proclamations, Bo Herndon the Public Works Equipment Roadeo Competition where 9 Public Works employees competed. Mr. Herndon recognized Jason Davison for winning 1st place and Billy Robb for placing 2nd Bucket Truck competition. Under awards, introductions, presentations, and proclamations, Public Works Week, May 12 through May 27 was recognized. Council Member Proclamation. Under awards, introductions, presentations, and proclamations, Chasity Barbour presented the recognized in the June 6 Council Meeting for their recognition in Roanoke Best of 2023. Under awards, introductions, presentations, and proclamations, Proclamation for their win on May 2, 2023. 3 expressed appreciation to the Town for their support and recognition. Council expressed appreciation and congratulated the team for their hard work and their win. Council to the team and hockey in general. Council Member Mullins, Mayor Grose passed out gifts and a certificate of recognition to the team. The next item on the agenda was the Consideration of public comments regarding the proposed FY 2023-2024 Town of Vinton Budget. Mayor opened the Public Hearing at 6:27 p.m. Andrew Keen reviewed a PowerPoint that will be on file at the Town Clerks’ amount for Fiscal Year 2024 is $12,532,963, the $1,336,000 and the Stormwater Fund is $409,153. The total Fiscal Year 2024 proposed budget amount is $14,282,116. Council budget. Public Hearing at 6:46 p.m. Action budget will be taken at the June 6, 2023, Council Meeting. Public Hearing Opened Public Hearing Closed Under items requiring action under the agenda, there was a motion to consider approval of the Financial Statements for March 31, 2023. Vice Mayor Stovall made a motion to approve the Financial Statements for March 31, 2023; the motion was seconded by Council Member Liles and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Approved the March 31, 2023, Financial Statements Town Manager Peters commented on the Ironman event on June 24 and reminded Council that the Ironman event will not return in 2024 due to paving and reconstruction Parkway. Town Manager Peters commented that because he was attending the Commonwealth 4 of Transportation Public Hearing on behalf of Vinton. Town Manager Peters commented on the Cleveland Avenue waterline project. The waterline project is getting near completion, and then the road complete. committees, Council Member Liles made a motion to appoint Council Member Comprehensive Economic Development Strategy (CEDS) for a three- 2023, and ending June 30, 2026; re-appoint Chris Development Strategy (CEDS) for a new three- year term beginning July 1, 2023, and ending June Transit Company Board (GRTC) for a new one- year term beginning July 1, 2023, and ending June 30, 2026; Cody Sexton, Council Member Liles, and Vice Mayor St for a new term beginning July 1, 2023, and ending June 30, 2026; Council Member McCarty following roll call vote, with all members voting Vote 5-0; Yeas (5) – Liles, Stovall, Grose; Nays (0) – None. Appointed Strategy (CEDS) for a three- beginning July 1, 2023 and ending June 30, 2026. Re-appointed Strategy (CEDS) for a new three-year term beginning July 1, 2023, and ending June 30, 2026; Andrew Keen to the Greater Roanoke Transit Company Board (GRTC) for a new one-year term beginning July 1, 2023, and ending June 30, 2026; Cody Sexton, Keith Valley Transportation Planning Organization (RVTPO) for a new term beginning July 1, 2023, and ending June 30, 2026. Under reports from Committees, Bo Herndon commented commented that GloFiber is still on schedule to be done by mid-summer. Council Member Mullins questioned if Mr. Herndon locations where they serve. Mr. Herndon commented on the Cleveland Avenue waterline project. cleared out, a new pipe was put in, and the road was repaved. The Authority installed about 2,800 feet of water line on Cleveland Avenue. They are completed by the end of the month. Mr. Herndon commented on the paving. The Public Works Department has a contractor coming out in mid-June to pave Cleveland Avenue and Walnut Avenue after the waterline and road 5 quote for the fall paving contract for 2024. There will be about 15 streets that will be repaved. Mr. Herndon commented on the Mountain View Road project. He met with VDOT, and there will be a full in-depth demonstration technique to be used on Mountain View Road. The next Public Works Committee meeting will be in mid-July. celebration of Public Works Week on 26th. Council Members expressed appreciation for the work on the Budget, Public Works’ hard work, work done on the playground, and the Dawgs’ attendance. Mayor Grose expressed appreciation to Public Works for their hard work and Mr. Carroll for what he does for the Town. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Stovall vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date June 6, 2023 Department Planning and Zoning Issue Recognition of Pathfinders for Greenways for their cash donations for the Glade Creek Greenway Phase 2B. Summary Anita McMillan will recognize Pathfinders for Greenways for their cash donations for the Walnut Avenue Bike and Pedestrian Accommodations Project Phase 1 ($15,000 - 2021) and the Glade Creek Greenway Phase 2B ($30,000 in 2021 and $30,000 in 2023), which amounts to a grand total of $75,000. Recommendations Present Certificate Town Council Agenda Summary Meeting Date June 6, 2023 Department Community Programs Issue Recognition of Roanoke Best of 2023 businesses. Summary Chasity Barbour, Community Programs Director will recognize the businesses that were recognized in the Roanoke Best of 2023. Attachment None. Recommendations None. Town Council Agenda Summary Meeting Date June 6, 2023 Department Human Resources/Risk Management Issue Proclamation – National Safety Month Summary The National Safety Council recognizes the month of June as National Safety Month. The nation's leading safety advocate for more than 100 years, the National Safety Council is a nonprofit organization with the mission of eliminating preventable deaths at work, in homes and communities, and on the road through leadership, research, education and advocacy. NSC advances this mission by engaging businesses, government agencies, elected officials and the public to help prevent the fourth leading cause of death in the U.S. – preventable injuries. Each week in June is dedicated to a different topic. This year NSC is focusing on Emergency Preparedness, Heat-Related Illnesses, Hazard Recognition and Slips, Trips, and Falls. The over- all goal is to bring awareness to complacency, prevent deaths, and stop loved ones and coworkers from becoming a statistic. Studies show three people in the U.S. are killed every ten minutes in preventable incidents. This will be the sixth year of celebration in the Town of Vinton. Attachments Proclamation Recommendations Read Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, safe and healthy workplaces are vital to our well-being and the economic prosperity of the commonwealth; and WHEREAS, each year, more than 80,000 Virginia workers suffer serious job-related injuries or illnesses and more than 100 Virginia workers die in work-related incidents; and WHEREAS, workplace safety requires the cooperation of all levels of government, business, and industry, as well as the general public; and WHEREAS, implementing health and safety programs can improve Virginia’s business performance and contribute to the local economy and job force; and WHEREAS, workplace injuries lead to increased medical and worker compensation costs, and diminish the productivity of employees; and WHEREAS, accidents and injuries in the workplace are preventable, and employees and employers must be engaged, educated, and aware of safety practices and policies; and WHEREAS, the National Safety Council has designated June as National Safety Month for 2023 and provides resources to promote workplace safety by recognizing hazards, potential slips, trips, and falls, combating fatigue and impairment. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of the Town Council and all our citizens, do hereby recognize the month of June 2023 as a NATIONAL SAFETY MONTH in the Town of Vinton and call upon all citizens and employees of the Town of Vinton to promote good workplace safety and health practices. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 6th day of June 2023. __________________________ Bradley E. Grose, Mayor Meeting Date June 6, 2023 Department Administration Issue Consider adoption of an Ordinance approving the Town of Vinton, Virginia budget for the fiscal year beginning July 1, 2023, and ending June 30, 2024. Summary This year’s budget represents a balanced budget with an optimistic outlook despite the modest concerns of an elevated inflationary national outlook and the potential for economic recession. The FY24 Budget for the General Fund totals $12,532,963, which represents an increase of 22.3% or $2,286,267 over the previous fiscal year. The FY24 Budget for all funds totals $14,232,116, which represents an overall decrease of 19.8%. RECOMMENDED BUDGET ALLOCATION BY FUND Allocation by fund, as well as a comparison to the previous FY23 budget, is as follows: Adopted FY23 Proposed FY24 $ Variance % Variance Total $17,744,709 14,232,116 (-3,512,593) -19.8% The Notice of Public Hearing was advertised in The Vinton Messenger on May 4 and May 11, 2023, and the Public Hearing was held on May 16, 2023. Attachments Ordinance Recommendations Motion to adopt Ordinance Town Council Agenda Summary ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE 6, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal year; and WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town government can operate for the twelve-month period beginning July 1, 2023, to June 30, 2024, with the revenues and expenditures contained in the attached budget; and WHEREAS, any funds appropriated in this budget to any Town department may be used as participating funds in any Federal Aid Programs for like purposes, with the prior approval of the Town Council. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that the budget for the fiscal year beginning July 1, 2023, and ending June 30, 2024, be set forth herein. BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the Department of Law and the Department of Finance, and in an emergency. BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2023. This Ordinance adopted on motion made by __________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Richard W. Peters, Jr., Town Clerk Revenues Total All Funds General Fund $12,532,963 Grant Fund $4,000 Capital Fund $1,286,000 Stormwater Fund $409,153 Total Revenues $14,232,116 Expenditures General Fund: Town Council $155,714 Town Manager's Office 458,641 Human Resources 221,781 Legal Services 58,517 Treasurer/Finance Department 651,123 Police Department 2,888,815 Communications Services 150,000 Fire & EMS 2,385 Police/Animal Control 2,880 Public Works Administration 498,207 Maintenance/Highways/Streets/Bridges 1,895,999 Snow and Ice Removal 23,983 Traffic Signs and Street Light 81,800 Refuse Collection 576,716 Recycling 84,317 Building & Grounds 360,039 Health Department 18,560 Special Programs 242,012 War Memorial 376,824 Vinton Veterans Monument 5,000 Swimming Pool/Parks 2,965 Town Museum 14,297 Planning & Zoning 486,984 Economic Development 198,511 Public Transportation 100,000 Vinton Business Center 2,765 Debt Retirement 1,180,150 Performance Agreements 104,825 Retiree Insurance 5,000 Transfer to Other Funds 1,684,153 Total General Fund $12,532,963 Grant Fund: VML Risk Management Grant $4,000 Total Grant Fund $4,000 Capital Fund: Highway Maintenance $260,000 Building & Grounds 250,000 Traffic Signs & Streets 390,000 Planning & Zoning 36,000 Economic Development 400,000 Total Capital Fund $1,286,000 Stormwater Fund Administration $103,458 Street & Road Cleaning 100,506 Operations 205,189 Total Stormwater Fund $409,153 Total Combined Expenditures $14,232,116 Grant Fund: VML Risk Management Grant 4,000 Total Grant Fund $4,208,017 Capital Fund: Police Department $11,000 Highway Maintenance 580,000 Building & Grounds 462,000 Traffic Signs & Streets 266,000 Town Museum 15,000 Planning & Zoning 275,000 Economic Development 860,000 Transfer to Stormwater 200,000 Total Capital Fund $2,669,000 Stormwater Fund Operations 433,041 Total Stormwater Fund $620,996 Total Combined Expenditures $17,744,709