HomeMy WebLinkAbout6/16/2020 - Regular1
Vinton Town Council
Regular Meeting
Tuesday, June 16, 2020 at 7:00 p.m.
PARTICIPATION WILL BE BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, ORDINANCE NO. 1016
AND AMENDMENT 28 TO HOUSE BILL 29 ADOPTED AT THE 2020 RECONVENED
SESSION OF THE VIRGINIA GENERAL ASSEMBLY
The Vinton Town Council will hold its regular meeting at 7:00 p.m. on Tuesday, June 16, 2020, using
electronic communication means without the public being present in the Council Chambers.
Participation by Council members, staff, and the public will only be available through electronic
means. The public will have access to observe this regular meeting of Town Council through a
livestream on the Town’s Facebook page at www.facebook.com/vintonva. Citizens may register to
speak at this Council Meeting by calling the Town Clerk’s Office at 540-983-0607 or sending an email
to sjohnson@vintonva.gov by 12 Noon on Monday, June 15, 2020. Once registered, the citizen who
wishes to address Council will be provided the Zoom meeting information and will be allowed to join
the meeting and address Town Council by electronic means.
AGENDA
Consideration of:
A. CALL TO ORDER
B. CONFIRMATION THAT MEETING IS BEING HELD IN ACCORDANCE WITH
ORDINANCE NO. 1016 AND AMENDMENT 28 TO HOUSE BILL 29 ADOPTED AT THE
2020 RECONVENED SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND ROLL
CALL
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS
F. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
G. CONSENT AGENDA
1. Consider approval of the minutes:
a. Regular Council Meeting of April 21, 2020
b. Regular Council Meeting of May 19, 2020
c. Regular Council Meeting of June 2, 2020
Keith N. Liles, Vice Mayor
Sabrina McCarty, Council Member
Janet Scheid, Council Member
Michael W. Stovall, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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2. Consider adoption of a Resolution appropriating funds in the amount of $152.00 for
the receipt of a check received for scrap metal property
3. Consider adoption of a Resolution appropriating funds in the amount of $2,689.01 for
the receipt of an insurance claim made on a Town Vehicle that was intentionally
damaged/vandalized by residents
4. Consider adoption of a Resolution appropriating funds in the amount of $3,425.00 for
the receipt of an insurance claim for a damaged guardrail at Lynn Haven Circle and
Washington Avenue
H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Recognition of Outgoing Council Member Janet Scheid
I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
J. PUBLIC HEARING
1. Consideration of public comments regarding the Town of Vinton’s intention to apply
for a Community Development Block Grant (CDBG) for the Town of Vinton - COVID-
19 Response Project
a. Open Public Hearing
• Report from Staff – Pete Peters
• Receive public comments
• Council discussion and questions
b. Close Public Hearing
c. Consider adoption of a Resolution
K. TOWN ATTORNEY
L. TOWN MANAGER
1. BRIEFINGS
2. ITEMS REQUIRING ACTION
a. Consider adoption of an Ordinance approving the Town of Vinton, Virginia
budget for the fiscal year beginning July 1, 2020 and ending June 30, 2021 –
Anne Cantrell
b. Consider adoption of an Ordinance accepting and appropriating funds in the
amount of $706,693 from the Commonwealth of Virginia for the locally-based
allocation distributed as a component of the Coronavirus Aid, Relief, and
Economic Security (CARES) Act of 2020 – Anne Cantrell
c. Consider adoption of a Resolution to transfer funds in the General Fund and
Utility Fund between line items and cost centers to balance these accounts in
the FY 2019-2020 Budget – Anne Cantrell
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d. Consider adoption of a Resolution in support of the reopening of Rosie’s
Gaming Emporium – Pete Peters
e. Consider adoption of a Resolution ratifying and approving the Town of Vinton
Strategic Plan 2020-2025 – Pete Peters
3. COMMENTS/UPDATES
M. REPORT FROM COMMITTEES
1. Finance Committee
N. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES
1. Greater Roanoke Transit Company
O. MAYOR
P. COUNCIL
Q. ADJOURNMENT
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
July 7, 2020 - 7:00 p.m. – Investiture Service followed by Regular Council Meeting
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate
in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that
proper arrangements may be made.
Meeting Date
June 16, 2020
Department
Town Clerk
Issue
Consider approval of the minutes:
a. Regular Council Meeting of April 21, 2020
b. Regular Council Meeting of May 19, 2020
c. Regular Council Meeting of June 2, 2020
Summary
None
Attachments
April 21, 2020 minutes
May 19, 2020 minutes
June 2, 2020 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 21, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, AND ORDINANCE NO.
1016
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Finance Director/Treasurer
Tom Foster, Police Chief
Anita McMillan, Planning & Zoning Director
Joey Hiner, Public Works Director
Donna Collins, Human Resources Director/Risk Manager
Chasity Barbour, Community Programs & Facilities Director
OTHERS PRESENT: Debbie Adams, The Vinton Messenger
The Vinton Town Council meeting was held via
Zoom with livestreaming on the Town of Vinton,
Virginia Government Facebook Page. The Mayor
The Town Clerk called the roll with Council
Council Member Stovall,
Mayor Grose present and announced there was a
announced the names of staff and others present,
means.
Roll call
After a Moment of Silence, Vice Mayor Liles led
the Pledge of Allegiance to the U.S. Flag.
Under awards, introductions, presentations
and proclamations, the Mayor announced that
three Proclamations have been prepared and sent
out recently:
Month for the month of April,
Safety Telecommunicators Week for the week of
April 12-18 and National Drinking Water Week for
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The Town Attorney commented that the General
Assembly would be reconvening the next day and
there may be some additional guidance on the May
elections and electronic meetings. He will keep
Council updated.
The next item on the agenda was to consider
adoption of a Resolution awarding a construction
bid and authorizing the Town Manager to execute a
contract with Combs Land Solutions, DBA Summit
construction of Glade Creek Greenway Phase 2A
Anita McMillan first commented
rebid of the Notice for Bid Construction
Transportation (VDOT) has given
award the bid. The bid tabulation included with the
submitted
Summit Contracting was the lowest responsive bid
for the construction. Ms. McMillan next expressed
appreciation to Liz Belcher and volunteers who
assisted the contractor in clearing
corridor prior to April 15th
endangered bat time of year restriction.
Council Member Scheid made a motion to adopt
seconded by Vice Mayor Liles
following roll call
Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles,
Grose; Nays (0) – None.
Adopted Resolution No. 2354
construction bid and authorizing the Town
Manager to execute a contract with Combs
Land Solutions, DBA Summit Contracting,
Phase 2A
The next item on the agenda was to consider
adoption of a Resolution to appropriate funding and
to award construction contracts for the emergency
the Glade Creek Greenway Phase 2A Project
Anita McMillan first commented that in the process
sewer line and streambank erosion
Creek. Due to the proximity of the sewer line, an
emergency repair had to be done. Town Staff
contacted five contractors and received three bids.
The responsive bid for the sewer relocation line was
S. J. Conner & Sons, Inc. and for the streambank
restoration was Combs Land Solutions, DBA
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Summit Contracting, the same contractor that will
be doing the Greenway project.
Ms. McMillan next commented that they have been
working with
engineers on preparing the required
sediment control plan.
been reviewed by the
Engineers and they have confirmed that we do not
have to file a
work will be done above the ordinary high-water
line.
Council Member Stovall made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member McCarty
following roll call
Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles,
Grose; Nays (0) – None.
Adopted Resolution No. 2355 appropriating
funding and to award construction contracts
sanitary sewer line and streambank repair
and stabilization located along Glade Creek
Glade Creek Greenway Phase 2A Project
The Town Manager read a Facebook Post from
April 20, 2020 commending the refuse crew for
great community service. The Farmers’ Market will
Tuesday through Saturday, 9:00 a.m. to 5:00 p.m.
Rules regarding COVID-19
SNAP Program
website and other social media.
The PSAP grant projects at Hardy/Vinyard and Gus
Nicks/Pollard intersections are moving forward. A
flyer has been
information about the projects,
administered by VDOT. The Hardy/Vinyard project
should be completed by late June or early July and
the Gus Nicks/Pollard project should be completed
in late November or early December.
The Town Manager next commented that the public
comment period for the TMDL Action Plan has been
posted on the Town’s website. In accordance with
(MS4) Permit issued by the Virginia Department of
Environmental Quality effective November 1, 2018-
October
existing TMDL Action Plans by May 1, 2020. The
DEQ.
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With regard to the Census, Julie Tucei has been
doing a great job keeping the
social media sites. The Town has had
response rate to date in comparison
County’s response rate of 62.8%.
The Town Manager next turned the meeting over to
Pete Peters for an update on the stimulus that has
been coming back into the Town.
In response to a question regarding the Hardy Road
crosswalk at W. E. Cundiff,
commented the funding would not be available until
2021.
Pete Peters commented that the Virginia Workforce
Board offered a lay-off a
were over 100 applications from our Region. Jill
Loope and Tom Rowley
Economic Development were succes
assisting two Vinton businesses in receiving some
of those funds. Also, PFG received
$8,300 and Magnets USA received $3,000t o assist
with maintaining their staff levels.
Mr. Peters further commented that there are other
emergency disaster fund programs such as the T3
Program and U.S. Chamber Grant program. The
Regional Partnership prepared a postcard that went
out to all of the businesses who have licenses in the
each of the localiti
We have also r
Loans.
information being provided
Chamber
they are providing. Visit Virginia’s Blue Ridge and
the Tourism Office is also doing a similar campaign.
Under reports from Council Committees, Anne
Cantrell
met electronically on April 14, 2020.
meeting, the Committee reviewed the February
financial report and along with the items that would
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Report that was a part of the agenda package and
the total cash and investments available in
February.
Council Member Scheid made a motion to approve
the February 2020 Financial Report
the motion was seconded by
McCarty and carried by the following
members voting: Vote 5-0; Yeas (5) – McCarty,
Scheid, Stovall, Liles, Grose; Nays (0) – None.
Approved February 2020 Financial Report
The Mayor asked if there had been any
comments since the bus stop has
moved from across the street at Vinyard Road. The
Town Manager responded that
been received to date. The Mayor also
commented on the important of the Census.
Council Members commented that we need to
support our local businesses
appreciation to Town Staff for all of their hard work
during the COVID-19 Pandemic.
Vice Mayor Liles made a motion to adjourn the
meeting; the motion
Member Scheid
with all members voting: Vote 5-0; Yeas (5) –
McCarty, Scheid, Stovall, Liles, Grose; Nays (0) –
The Mayor opened the Work Session for
discussion on the FY2020 budget and the FY2021
budget. Anne Cantrell
Office as a part of the permanent record.
With regard to the pari-
commented that we receive a share of all the
locations in the State of Virginia. They are working
on opening two other locations in
Danville
and hopefully increase our revenues as a whole.
Council Member Stovall asked when the new
machines would be going in at Rosie’s. Mr. Peters
responded that he did not know a good timeframe
expansion.
commented that Cardinal was once
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Cantrell responded that PFG is the number one
water consumer with Cardinal being
look at our other customers and try to anticipate if
they would do something like Cardinal. Ms.
Cantrell further commented that this was the first
time we have had one of
consumers
Cardinal was using about 1 million gallons a month
and now they are down to 200,000 a month, which
was a huge revenue loss. Mr. Peters commented
that
wellness checks typically twice a year and they are
now asking those businesses if they are planning
any reductions or improvements in their water
usage so we can account for that in the future.
With regard to the Health Insurance, Donna Collins
includes the Higher Deductible Plan (HDP). This
plan is great if you do not go to the doctor that much
or if you are constantly going a
group, may not be able to utilize the coverage. With
the other plans we have co-pays., but there are no
co-
deductible, your cost is 20%, which is $2,800 out of
pocket for the employee and $5,600 out of pocket
for employee plus one or family.
The Town Manager commented that we might have
to eventually offer the HDP as our health insurance
premium continues to go up, but it would be wise to
move from t
Council.
With regard to questions
costs, Ms. Cantrell commented that we are different
rainy day fund. The Town Manager also
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and they can do something for their employee’s
mid-year in order to offset the increase.
Ms. Cantrell next commented that the addition cost
approximately $40-
comments and discussion on Option 1 and Option
2. Ms. Collins further com
because of COVID-19 and the inability to meet with
the employees and communicate what the changes
would be.
were not willing to consider. There was discussion
elimination of the
discussing a bi-
had been rolled out. This might be a good time to
look at introducing that since we need to do some
cost cutting. Our recommendation would be to not
eliminating the program, but go with bi-weekly
recycling and bi-weekly bulk.
The Mayor asked for a consensus from Council on
Council gave th
on behalf of the employees.
The Mayor commented on the BPOL tax that is very
politicians want to eliminate this tax. When we hear
rumors like that, it should really get our attention.
The Work Session adjourned at 9:25 p.m.
Council gave their consensus for the Health
Insurance Option 2
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
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AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MAY
19, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION
15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, AND ORDINANCE NO. 1016
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Finance Director/Treasurer
Joey Hiner, Public Works Director
Chasity Barbour, Community Programs & Facilities Director
OTHERS PRESENT: Debbie Adams, The Vinton Messenger
Dan Miles, Roanoke Valley Resource Authority
Zoom with livestreaming on the Town of Vinton,
Virginia Government Facebook Page. The Mayor
The Town Clerk called the roll with Council
Council Member Stovall,
Mayor Grose present and announced there was a
announced the names of staff and others present,
confirmed that the
2020 Reconvened Session of the Virginia General
Assembly and
participating by electronic means.
Roll call
After a Moment of Silence, Vice Mayor Liles led
the Pledge of Allegiance to the U.S. Flag.
Under upcoming community events/
announced the following: the current participating
class of Leadership Roanoke Valley (LRV) is
watching our Town Council Meeting tonight via
requirements; th
during the COVID-19 Pandemic and has decided
th
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June 13th and June 27th Mingle at the Markets in
hopes that we will be able to get back to our
normal schedule later in July and congratulated
the William Byrd High School 2020 graduates who
had a drive-thru graduation ceremony today at
the school.
Council Member Scheid made a motion to
McCarty and carried by the following vote, with all
members voting: Vote 5-0; Yeas (5) – McCarty,
Scheid, Stovall, Liles, Grose; Nays (0) – None.
Approved minutes of the Regular Council
Meeting of April 7, 2020; adopted
Resolution No. 2356 appropriating funds in
the amount of $213.66 received from the
advertising the importance and process of
completing the 2020 Census form to every
paper bill for households that are served by
Under awards, introductions, presentations
that four P
sent out recently:
for the month of May;
the week of May 10-16;
Week for the week of May 17-23 and Terrier Day
in Honor of the William Byrd High School Class of
2020 – May 19.
The next item on the agenda was to consider
adoption of a Resolution approving the 2020-2021
operating budget of the Roanoke Valley Resource
Authority
commented that normally this
been presented prior to April 1, 2020, but they
requested an
communities to delay that presentation because of
the COVID-19 Pandemic.
The budget of
In order for the revenue and expenses to balance,
overall decrease of $1,236,089 which is almost a
nine percent decrease from the current fiscal year
budget. The proposed budget does not include any
increase in the municipal tipping fee.
Mr. Miles next commented that the contributions to
reserves have been steadily decreasing for the last
four years. Four years ago they were at $1.3 million
and this year they are at $10,000.
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a declining net worth balance consistently such as
what they have seen, it does not bode well for a
healthy organization.
are going to do with their transportation
methodology. That decision will have to be made
in order for them to move forward.
When they get into the fiscal year, he would imagine
substantial amount of the waste stream comes from
businesses in the Roanoke Valley region. If these
businesses stay closed and do not produce product
to them, they will not be generating revenue.
whether they are going to continue utilizing Norfolk
Southern with their rail haul transportation or
trucking the garbage and setting the transfer
stations up to be able to utilize tractor trailers.
Mr. Miles further commented that they received the
Special Use Permit for the landfill operation, which
allows the RVRA Board to determine the
transportation to be used in the transportation
corridor in and around the Smith Gap landfill. The
Board has
reopen negotiations with N
engineer to review t
project to make a determination as to whether or not
what they are seeing is valid. They are anticipating
reports from both of those projects to be back at the
end of June and for the Board to receive the reports
in July.
Trucking would not be an issue for them because
there are a number of transport providers that would
be able to serve their needs. With rail, there is only
one service provider.
they would need to spend somewhere in the $6-7
acquisitions in order to make that change. With rail,
they would be somewhere in the range of $23-24
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containers and purchase additional equipment as
well as updates to the rail.
almost $20 million for trucking.
Council Member Stovall made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member Scheid
following roll call
Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles,
Grose; Nays (0) – None.
Adopted Resolution No. 2357 approving the
2020-
Roanoke Valley Resource Authority
The next item on the agenda was to consider
adoption of a Resolution appropriating funds in the
amount of $545,250.00 for the Walnut Avenue
Bicycle and Pedestrian Accommodations Project –
West Lee Avenue to 1st Street.
reimbursable funds through
Department of Transportation (VDOT)
Surface Transportation Block Grant (STBG)
Roanoke Valley Transportation Policy Organization
(RVTPO) endorsed this project and allocat
funds for Vinton in 2018. On March 2, 2020 VDOT
contract. The Town is in final preparation to select
a design firm.
their May 12 meeting and recommends approval.
Council Member Scheid commented on the work of
staff to get these grants and how important it is that
the Town continues to get these grants through the
TPO for these projects. She asked Anita McMillan
to add up all of the money the Town has received
Project, the Gus Nicks Blvd project and the Glade
Creek Phase III project, it totals almost $2.5 million
including this project
under way now by staff to apply for Smart Scale
funding for the rest of the Walnut Avenue project,
which would be another $7 million. Unfortunately,
State revenues for transportation funding are going
the last couple of months and the huge decrease in
fuel tax, which is what funds these grants. The next
year or two are not looking good for these funds.
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Council Member Scheid made a motion to adopt
the Resolution as presented; the motion was
seconded by Vice Mayor Liles
following roll call
Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles,
Grose; Nays (0) – None.
Adopted Resolution No. 2358 appropriating
funds in the amount of $545,250.00 for the
Accommodations Project – West Lee
Avenue to 1st Street
The next item on the agenda was a briefing on
Policy & Procedure and new branding materials to
Charles R. Hill Community Center. Chasity
reviewed the key highlights of the updated policy.
The hours of operation for the FY2020-2021
through Friday, 9:00 a.m. to 6:00 p.m. and Saturday
from 9:00 a.m. to 2:00 p.m. They will open back
up in November to sell Christmas trees as long as
the season continues the way that it is.
The new rental fee schedule will be $10.00 daily,
$240 monthly and $50 daily for special events just
included in the Taxes, Licenses and Fee Schedule
allow them to adjust the rental fees from season to
season based on supply and
keep them aligned with the rate structure of the War
Memorial and the Community Center.
Ms. Barbour next commented on the new branding
logos for the Farmer’s Market and the Community
The two logos were designed by her and Sherri
Winkler.
The next item on the agenda was an overview of
FY2020-2021. The Town Manager made opening
comments from the Propos
Letter. He then turned the meeting over to Anne
Cantrell for a more detailed presentation of the FY
2021 Budget. Ms. Cantrell reviewed a PowerPoint
Office as a part of the permanent record.
With regard to the Utility Fund Revenue Budget,
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& Company’s rate study this past fall, Council
adopted an Ordinance
8% on the service charge and 6% on the volumetric
rate each July 1st until FY2023. This included the
roughly
Due to revenue loss from our third highest user, we
are re-evaluating with Davenport & Company to see
if the rate structure that we adopted can still support
the improvements that we need to make.
$263,189.71, this total decrease allowed the budget
fund balance.
Fu
Before the COVID-
capital replacement and felt we could take care of
the revenue losses became apparent, staff had to
required for the Mountain View Road Virginia
Department of Transportation (VDOT) application
improve during the budget year, th
Council as a resource for possible appropriation.
Messenger, staff sent the Public Hearing Notice last
Friday for the proposed Budget, which will
the two-week period as required by law. The Public
Hearing will be held on June 2nd,
Finance Committee review on June 9th
adoption of the budget by Council on June 16th.
then asked was that one of the positions that was
being frozen. The Town M
that staff was premature in making that statement
because we did not have the data on the carts and
the flippers and we have not been able to deliver
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pickup to offer it one week and recycling the next
to utilize the same employee for bulk and
recycling. We would move the second employee
and eliminate the second position on the recycling
truck.
Vic
to make up the difference of the five-year plan for
Town Manager responded that we did not have to
use our unappropri
disappointed that the plan was not followed.
Council Member Scheid commented that she has
talked about this over the last year in terms of the
savings from that one employee to pay for the cost
of the carts,
$200,000. That was a decisive factor in Council’s
on the truck and we should n
idea.
Council Member Scheid next commented that she
potential for it to be sitting out for two weeks and
blowing around the neighborhoods.
not involved in the process when the refuse carts
Member Scheid has been adamant that when that
decision was made that the refuse crew would go
an issue that we have to address.
The Mayor commented that this matter had been
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Perhaps we need to direct the Public Works
Committee to review it again to see if we can try
to achieve the goal of three refuse crew members.
If not, we need to put this behind us and try to
make that revenue up from another source.
Vice Mayor Liles further commented that Council
would not have moved forward if they were given
the correct information. Going forward he expects
staff to do their research and make sure they can
answers that are given. Council Member Scheid
count on the information they are given, but she is
glad we moved forward with the carts
work that staff has done on the budget. The Town
will come out of this COVID-
once we do, the first and foremost thing we need
to look at are the employees of the Town.
The Town Manager commented that Chief
Foster wanted to let Council know that
participating in the meeting tonight because it is his
30th wedding anniversary. He wanted me to say to
knows.
Chief Foster also wanted Council to know that the
William Byrd High School graduation procession
The Police Department was glad to be a part of the
event and they want to congratulate all of the
William Byrd High School graduates.
received an email from
Registrar with the results of today’s election: Mayor
Grose – 410 votes with 5 write-ins; Liles – 373 votes
and Mullins 344 votes with five write-ins.
Congratulations to all of the winners.
Under reports from Council Committees, Anne
Cantrell
met electronically on May 12, 2020.
meeting, the Committee reviewed the Walnut
Bureau Grant appropriation, the budget forecast for
FY2020 and the FY2021 proposed budget.
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The Committee also reviewed the March Financial
Report and
investments available in March.
Vice Mayor Liles made a motion to a
March 2020 Financial Report
motion was seconded by Council Member McCarty
and carried by the following vote, with all members
voting: Vote 5-0; Yeas (5) –
Stovall, Liles, Grose; Nays (0) – None.
Approved March 2020 Financial Report
The Mayor commented that Town staff has
really stepped up to bat during the COVID-19
Pandemic. The citizens can be confident that we
will continue to deliver the core services during this
time. The Mayor then thanked citizens for electing
him to
has a great future
Comments from Council Members: Vice
Mayor Liles congratulated the Mayor and thanked
the citizens for re-
Laurie Mullins to Council. The Town was looking
phenomenal with the budget until the COVID-19
Pandemic. It will take some hard work, but we were
on track and can get back on track again. We have
a lot of transformation going on and it will not take
us too long with the excitement and momentum of
our citizens and staff. Vice Mayor Liles also agreed
that we do need to look after our employees.
Council Member McCarty
since the COVID-19 Pandemic has started. She
e
and local restaurants.
Council Member Stovall
passion she brought to Council.
Council Member Scheid
and Vice Mayor on their re-election and commented
that public service is a
steps up to serve
heart and will work hard. She also welcomed Laurie
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Council Member Scheid next asked Pete Peters for
an update on the Lime scooters.
responded that Nathan McClung contacted the
government liaison for Lime and found out that they
intention of being within the town limit and were in
Mr. McClung communicated to them
procedures to follow if they were to locate in Town.
expansion.
Vice Mayor Liles made a motion to adjourn the
Member McCarty and carried by the following vote,
with all members voting: Vote 5-0; Yeas (5) –
McCarty, Scheid, Stovall, Liles, Grose; Nays (0) –
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
1
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JUNE
2, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO SECTION
15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED, AND ORDINANCE NO. 1016
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Finance Director/Treasurer
Donna Collins, Human Resources Director/Risk Manager
Chasity Barbour, Community Programs & Facilities Director
OTHERS PRESENT: Debbie Adams, The Vinton Messenger
Zoom with livestreaming on the Town of Vinton,
Virginia Government Facebook Page. The Mayor
The Town Clerk called the roll with Council
Council Member Stovall,
Mayor Grose present and announced there was a
announced the names of staff and others present,
2020 Reconvened Session of the Virginia General
Assembly and
participating by electronic means.
Roll call
After a Moment of Silence, Vice Mayor Liles led
the Pledge of Allegiance to the U.S. Flag.
Under awards, introductions, presentations
that a Proclamation was prepared
National Safety Month for the Month of June.
The next item on the agenda was the
consideration of public comments
proposed FY 2020-2021 Town of Vinton Budget.
2
Anne Cantrell reviewed a PowerPoint presentation,
which is on file in the Town Clerk’s Office as a part
of the permanent record.
totals $11,663,773, which is a 4.51% decrease from
followed by the General Fund at 4.77%. The Grant
fund has no change from last year, the Utility Fund
has an increase of 2.79% and the Stormwater Fund
contains an increase of 6.41%.
Ms. Cantrell next commented the preparation of this
impacts of COVID-19 Pandemic and reviewed the
Proposed Budget Highlights, the General Fund and
Utility Fund Revenues and
Expenditures. The
reductions total $263,189.71.
With regard to the CIP, due to the loss of revenues,
the only item recommended for funding is the
$175,000 match for the
Improvement
the budget year, an amended plan will be included
in the
Council for possible appropriation during the year.
reduce the Refuse Budget by $40,000; unfreeze
one vacant Highway Street Crew Position and
position; revise CIP Multi-Year Plan to remove the
$175,000 funded portion of M
$145,000 for a contingent project overage and
revise the CIP Multi-
Clearview/Hardy Road Traffic Signal Upgrade from
Year Eight to Year One.
Under public comments, the Town Clerk
the record a called-in comment from Linda Short of
626 East Augusta Avenue
eliminate the recycling because she felt that more
3
Vice Mayor Liles asked if the bulk pickup was just
temporary. The Mayor responded that he hoped
something we are going to have to wa
Council Member Stovall commented that he agreed
with the Mayor and Vice Mayor. Everything that
we are experiencing right now under the COVID-19
Pandemic is temporary because we were forced to
running, it could go back to like it was.
Council Member Stovall
the position with the Police Department be 100%
grand funded, before the
decision if that position goes back into the operating
budget. Ms. Cantrell responded that originally the
grant was to be
would get us through this budget and three months
fiscal year. There has been some pushback over
the past year and it was difficult to get the funding
secured in this fiscal year. The Police Department
Obviously, that grant has not been functioning
during COVID-19 Pandemic and is vacant and will
not be filled right now.
The Mayor closed the Public Hearing
with action to be taken on June 16, 2020.
Public Hearing Closed
The next item on the agenda was the
c
Town of Vinton’s intention to apply for a Community
project to support the local response to COVID-19
pandemic. The Mayor opened the Public Hearing
at 7:27 p.m.
Pe
Development (DHCD)
$6.5 million towards local governments to address
worsened because of the COVID-19 Pandem
consider for these funds and staff has been looking
at
respond and do something for our local economy
We have identified a project and will share more
Public Hearing Opened
4
June 16, 2020. The intent of tonight’s public
hearing is to solicit comments from the public on the
Town’s intention to apply as a general application.
There were no public comments.
The Mayor closed the Public Hearing at 7:28 p.m.
with action to be taken following the Second Public
Hearing on June 16, 2020.
Public Hearing Closed
The next item on the agenda was to consider
adoption of a Resolution to approve the updated
Vinton Farmers’ Market Policy & Procedures
Chasity Barbour briefly reviewed the key highlights
schedule.
vendo
Barbour responded before the COVID-19
Pandemic, they were on track for Saturdays to have
at least up to 10 vendors. When COVID-19
started, all of the Farmers’ Markets in the State shut
down and we just received t
back up a few weeks ago. They asked us to try to
keep it to one vendor unless we could space them
out 20 feet apart. With the beginning of Phase II,
she will be able to start contacting more vendors to
see if they are interested. She has a Zoom meeting
this week with all of the farmers’ market managers
in the State that will give her more details.
Council Member McCarty made a motion to adopt
Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles,
Grose; Nays (0) – None.
Adopted Resolution No. 2359 to approve
the updated Vinton Farmers’ Market Policy
& Procedures
The next item on the agenda was to consider
adoption of a Resolution authorizing the renewal of
Program for the contract year July 1, 2020 through
June 30, 2021. The Town
i
i
5
Plan and the Key Advantage 1000 will be offered.
Council was gracious enough to absorb the health
insurance increase in the upcoming budget to keep
the employee premiums at the same level.
The Town is required to
Resource Management. The Town has been with
1990.
Vice Mayor Liles
Resolution as presented; the motion was seconded
by Council Member Stovall
Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles,
Grose; Nays (0) – None.
Adopted Resolution No. 2360 authorizing
the renewal of
coverage with The Local Choice Program
for the contract year July 1, 2020 through
June 30, 2021
The Town Manager commented on the
Staff met with Servpro today about doing a deep
cleaning of all of our buildings on June 18th and 19th
Monday, June 22nd. We feel like the deep cleaning
of the buildings is ve
our employees and the public when they come back
into the building. We are working on updating our
policies for reopening and will be sharing those with
Council in the next week.
With regard to the CARES Act, the
the Town will receive will flow through Roanoke
County. Staff has been in communication with the
County because the actual use of that money has
been vague, we are all trying to figure out what the
cannot be used for revenue replacement, which is
unfortunate. Once we have a better handle on that
we will update Council.
The Town Manager next turned the meeting over to
Pete Peters for comments regarding e-bikes. Mr.
Peters commented that there is legislation that will
take effect on July 1st regarding e-
bikes to allow them to be treated as a regular pedal
powered bike.
and now the e-bikes will no longer b
6
action in the future to prohibit e-bikes from our
impro
require a Public Hearing. Town staff has discussed
this and had
Commission and recommends that we wait to see
address the new legislation. They have more linear
mileage of greenways than the Town, but we do tie
unto both of their greenways. Roanoke City had a
work session yesterday, but no real consensus was
reached on which direction to go. They scheduled
a Public Hearing for June 25th.
going to be quite an issue on the Gree
There is a lot of merit for e-
disabled
speed. They can go up to 20-
We are going to have to see how this goes forward,
but it is something to think about.
Mr. Peters further commented there has been some
discussion with the Greenway Commission and the
other jurisdictions
place on the Greenways to somewhat regulate the
e-bikes. It will be an e
prohibit them, that
issue.
Vice Mayor
regularly. They have asked about
lights behind the former beauty salon due to some
nighttime activity going on down there in the parking
lot at the trailhead.
responded that the Greenway
there at night. If there are, then that is
enforcement ability.
Under appointments to Boards/Commissions/
Committees, the Mayor commented that
Mayor’s
expire on June 6, 2020 and he is interested in being
re-appointed to a new four-
June 7, 2020 and ending June 6, 2024. Also, Bob
Patterson resigned from the Planning Commission
on November 12, 2019
7
to fill the vacancy created by Mr. Patterson’s
resignation. If appointed, Mr. Braxton’s term would
ending on June 1, 2024.
Council Member McCarty made a motion to re-
appoint Keith Liles to the Planning Commission to
a new four-
Braxton to a four-year term beginning June 2, 2020
and ending on June 1, 2024;
seconded by Council Member Stovall
by the following vote, with all members voting: Vote
5-0; Yeas (5) –
Grose; Nays (0) – None.
Re-appointed
Commission to a new four-
beginning June 7, 2020 and ending June 6,
2024; appointed Andrew “Ty” Braxton to a
four-year term beginning June 2, 2020 and
ending on June 1, 2024
The Mayor commented on the building
reopening to the public and was glad there will be a
deep cleaning to
safe as possible and on the recent recognitions of
the 2020 high school graduates as well at those that
graduated from other grades through parades and
other recognitions.
Comments from Council Members: Vice Mayor
Liles commented on all of Town Staff’s work on the
bu
everyone
recent tour of Gish’s Mill and Vinyard Station and
various graduations.
Council Member McCarty
Farmers’ Market and that she was looking forward
to the COVID-19 Pandemic going away so we can
get back to our events and the
have had in Town for the past several years. She
thanked all of Staff for the work on the budget and
the fact that we did not have to eliminate any jobs
and did a good job of restructuring some services.
Council Member McCarty next asked Pete Peters
for update on the Billy Byrd apartments. Mr. Peters
responded they are at approximately 50% occupied
and the owner is pleased considering the economic
environment we are in. She also thanked the Town
Manager for
8
on and thanked Chief Foster and the Police
Department for doing what they could do.
Council Member Stovall
Town employees and the fact that in t
the Pandemic and the budget situation that all
current employees will remain employed. He also
commented on the parades held around Town for
the different school graduations.
open on the 22nd or just the Municipal building. The
would be different
Community Center.
Vice Mayor Liles made a motion to adjourn the
Member Stovall
with all members voting: Vote 5-0; Yeas (5) –
McCarty, Scheid, Stovall, Liles, Grose; Nays (0) –
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
June 16, 2020
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $152.00 for the receipt of
a check received for scrap metal property.
Summary
A check in the amount of $152.00 has been received from D. H. Griffin Wrecking Company, Inc and
deposited in Revenue Account 200.1901.001 Recoveries and Rebates. This check is for scrap metal
property from the Public Works Department.
It is necessary to appropriate the $152.00 to Public Works Operating Budget Account Number
200.1221.350 Public Works Administration, Maintenance and Repairs Building.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, the Town of Vinton had scrap metal from the Public Works Department through D.
H. Griffin Wrecking Co., Inc.; and
WHEREAS, the revenue received from the scrap metal has been received into the Revenue
Account 200.1901.001– Recoveries and Rebates in the amount of $152.00; and
WHEREAS, in order that the money can be used for building needs and repair work in the Public
Works Department, it is necessary for the Vinton Town Council to appropriate the
funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the
Public Works Operating Budget Account Number 200.1221.350 Public Works
Administration, Maintenance and Repairs Building.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $152.00
200.25000 Estimated Revenue $152.00
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $152.00
TO
EXPENDITURE:
200.1221.350 Maintenance & Repair Building $152.00
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
June 16, 2020
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $2,689.01 for the receipt
of an insurance claim made on a Town Vehicle that was intentionally damaged/vandalized by
residents.
Summary
On April 28, 2020, a dump truck was intentionally damaged/vandalized by residents, while in use as
Adopt-A-Truck for a special case.
A check in the amount of $2,689.01 has been received from Virginia Risk Sharing Association
(VRSA) and deposited in Revenue Account 300.1901.001 Recoveries and Rebates. This check is for
the payment of damage loss less the deductible of $500.00 on a 1999 Chevrolet 6500 Dump Truck.
It is necessary to appropriate the $2.689.01 to Public Works, Water System Maintenance, Account
300.9410.304, Maintenance & Repairs, Equipment in order to pay the repair invoices for the damages.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, on April, 28, 2020, a dump truck incurred damage; and
WHEREAS, the proper insurance filing was made to the Virginia Risk Sharing Association
(VRSA) and the amount less the $500.00 deductible has been received into the
Revenue Account 300.1901.001– Recoveries and Rebates in the amount of
$2,689.01; and
WHEREAS, in order that repair invoices can be paid when received, it is necessary for the Vinton
Town Council to appropriate the funds from the Revenue Account 300.1901.001 –
Recoveries and Rebates to the Public Works Operating Budget Account Number
300.9410.304 Maintenance and Repair of Equipment.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
300.25100 Appropriations $2,689.01
300.25000 Estimated Revenue $2,689.01
FROM
REVENUE:
300.1901.001 Recoveries and Rebates $2,689.01
TO
EXPENDITURE:
300.9410.304 Maintenance & Repair of Equipment $2,689.01
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
June 16, 2020
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $3,425.00 for the receipt
of an insurance claim for a damaged guardrail at Lynn Haven Circle and Washington Ave.
Summary
On October 27, 2019, the guardrail at Lynn Haven Circle and Washington Ave. was damaged by a
motor vehicle.
Two checks totaling $3,425.00 has been received from Virginia Risk Sharing Association (VRSA)
and deposited in Revenue Account 200.1901.001 Recoveries and Rebates. These checks were for
the payment of damage to the guardrail at Lynn Haven Circle and Washington Ave.
It is necessary to appropriate the $3,425.00 to Public Works, Highways, Streets & Bridges, Account
200.4101.302, Contractual Services in order to pay the repair invoices from Guard Rail of Roanoke,
Inc.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, on October 27, 2019, the guard rail and Lynn Haven Circle and Washington Avenue
incurred damage; and
WHEREAS, the proper insurance filing was made to the Virginia Risk Sharing Association
(VRSA) and the amount has been received into the Revenue Account
200.1901.001– Recoveries and Rebates in the amount of $3,425.00; and
WHEREAS, in order that Guard Rail of Roanoke can be paid, it is necessary for the Vinton Town
Council to appropriate the funds from the Revenue Account 200.1901.001 –
Recoveries and Rebates to the Public Works Operating Budget Account Number
200.4101.302, Highways, Streets & Bridges.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $3,425.00
200.25000 Estimated Revenue $3,425.00
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $3,425.00
TO
EXPENDITURE:
200.4101.302 Contractual Services $3,425.00
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
June 16, 2020
Department
Council
Issue
Recognition of Outgoing Council Member Janet Scheid
Summary
Council will recognize Outgoing Council Member Janet Scheid
Attachments
None
Recommendations
No action reqired
Town Council
Agenda Summary
Meeting Date
June 16, 2020
Department
Administration
Issue
Consideration of public comments regarding the Town of Vinton’s intention to apply for a Community
Development Block Grant (CDBG) for the Town of Vinton - COVID-19 Response Project.
Summary
The Virginia Department of Housing and Community Development (DHCD) is making available current
CDBG funding to small cities, towns, and rural counties to respond to local needs related to COVID-19
response.
The Town has successfully utilized CDBG funds in the recent past to implement housing rehabilitation and
economic development projects in Vinton. Most recently, the Town has utilized CDBG funds for:
Downtown Business Revitalization Improvements; Virginia Individual Development Account Program
(VIDA); and the Cedar Ave and W. Cleveland Ave Housing and Community Infrastructure Rehabilitation
Project.
The Town of Vinton - COVID-19 Response Project will be seeking up to $750,000 to assist a local business
with the purchase of additional equipment necessary to increase their manufacturing of medical grade fabric
that is used to produce Personal Protective Equipment specifically for gowns to combat the COVID-19
pandemic. The result of this increased manufacturing capability will result in an additional 30 employees,
of which at least 16 will be targeted to benefit Low to Moderate Income (LMI) individuals or households.
Council was briefed and an initial Public Hearing was held at the June 2, 2019 Council Meeting.
Attachments
Resolution
Recommendations
Conduct Public Hearing
Motion to adopt the Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020 AT 7:00 PM BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, the Commonwealth of Virginia has been authorized to distribute and administer
Community Development Block Grant (CDBG) funds pursuant to the Housing and
Community Development Act of 1974, as amended; and
WHEREAS, DHCD (Department of Housing and Community Development) has been
authorized by the Governor of the Commonwealth of Virginia to distribute and
administer CDBG according to the CDBG Program Design; and
WHEREAS, DHCD is making available current CDBG funding to small cities, towns, and rural
counties to respond to local needs related to COVID-19 response; and
WHEREAS, the Town intends to apply for up to $750,000 in CDBG grant funds to assist a local
business with the purchase of additional equipment necessary to increase their
manufacturing of medical grade fabric that is used to produce Personal Protective
Equipment specifically for gowns to combat the COVID-19 pandemic; and
WHEREAS, as a result of this increased manufacturing capability, the business expansion will
hire an additional 30 employees, of which at least 16 will be targeted to benefit Low
to Moderate Income (LMI) individuals or households; and
WHEREAS, the Town has successfully utilized CDBG funds in the recent past to implement
housing rehabilitation and economic development projects in Vinton, to include the
Downtown Business Revitalization Program, the Virginia Individual Development
Account Program (VIDA) and the Cedar Avenue and W. Cleveland Avenue
Housing and Community Infrastructure Rehabilitation Project; and
NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize
the Town Manager to submit a 2020 CDBG Grant Application for the Town of Vinton COVID-19
Response Project as presented to Council and any other necessary documents.
This Resolution was adopted on motion made by Council Member ____________, seconded by
Council Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
__________________________________
Susan N. Johnson, CMC, Town Clerk
1
Meeting Date
June 16, 2020
Department
Administration
Issue
Consider adoption of an Ordinance approving the Town of Vinton, Virginia budget for the fiscal
year beginning July 1, 2020 and ending June 30, 2021
Summary
This year’s budget represents a balanced budget, despite large revenue decreases with the
uncertainty of the impact of the COVID-19 pandemic on our locality. The purpose of this
proposed budget is to plan necessary operating and capital expenditures for the next fiscal year
within our current revenue forecasts with expenditure reductions to lessen the impact on our
citizens who are also experiencing the impacts of this pandemic in their personal lives.
The FY2020/2021 Budget for all funds totals $11,673,527. Allocation by fund, as well as a
comparison to the FY2019/2020 budget, is as follows:
Adopted FY20 FY21 $ Variance % Variance
Total $12,214,592 11,673,527 (541,065) (4.43)
The required notice of the proposed budget was advertised in the Vinton Messenger on May 21
and May 28, 2020 and the Public Hearing was held on June 2, 2020.
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
Town Council
Agenda Summary
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, the Town Charter requires that a budget be adopted by July 1st for the new fiscal
year; and
WHEREAS, the Council has reviewed the proposed budget and is of the opinion that the Town
government can operate for the twelve-month period beginning July 1, 2020 to June
30, 2021, with the revenues and expenditures contained in the attached budget; and
WHEREAS, any funds appropriated in this budget to any Town department may be used as
participating funds in any Federal Aid Programs for like purposes, with the prior
approval of the Town Council.
NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that
the budget for the fiscal year beginning July 1, 2020 and ending June 30, 2021 be set forth herein.
BE IT FURTHER ORDAINED that this ordinance provides for the daily operation of the
department of law and the department of finance, and in an emergency.
BE IT FURTHER ORDAINED that this Ordinance takes effect July 1, 2020.
This Ordinance adopted on motion made by _____________________ and seconded by
_____________________.
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Revenues Total All Funds
General Fund
Grant Fund
$7,168,550
4,000
Utility Fund
Capital Fund
3,826,500
175,000
Stormwater Fund 499,477
Total Revenues $11,673,527
Expenditures
General Fund: Town Council $130,168
Town Manager's Office 116,468
Human Resources 55,579
Legal Services 42,558
Treasurer/Finance Department 246,827
Police Department 2,181,089
Communications Services 434,000
Fire & EMS 2,385
Police/Animal Control 94,580
Public Works Administration 120,560
Maintenance/Highways/Streets/Bridges 821,270
Snow and Ice Removal 45,421
Traffic Signs and Street Light 109,189
Refuse Collection 515,148
Recycling 86,144
Building & Grounds 138,422
Health Department 25,020
Special Programs 146,384
WM Interdepartmental Functions 10,000
War Memorial 260,274
Vinton Veterans Monument 5,000
Swimming Pool/Parks 3,290
Senior Program 92,280
Town Museum 13,445
Planning & Zoning 277,645
Economic Development 105,457
Public Transportation 115,000
Vinton Business Center 7,350
Performance Agreements 53,400
Retiree Insurance 5,000
Travel & Training 15,551
Debt Service - General Fund 444,882
Transfers 448,764
Grant Fund:
VML Risk Management Grant 4,000
Total Grant Fund $4,000
Utility Fund: Water & Wastewater Administration $439,560
Customer Accounts 305,900
Water System Maintenance 929,862
Purchased Water 145,000
Wastewater System Maintenance 861,807
Debt Retirement-Bonds/L.T.D. 770,629
Contingency 124,004
Transfers 249,738
Total Utility Fund $3,826,500
Capital Fund:
Street Mountain View Road Imp $175,000
Total Grant Fund $175,000
Stormwater Fund
Administration $128,738
Street & Road Cleaning 66,566
Operations 265,446
Debt Retirement 38,727
Total Stormwater Fund $499,477
Total Combined Expenditures $11,673,527
1
Meeting Date
June 16, 2020
Department
Administration
Issue
Consider adoption of an Ordinance accepting and appropriating funds in the amount of $706,693
from the Commonwealth of Virginia for the locally-based allocation distributed as a component
of the Coronavirus Aid, Relief, and Economic Security (CARES) Act of 2020
Summary
Congress passed and the President recently signed the Coronavirus Aid, Relief, and Economic
Security (CARES) Act of 2020. This Act provides funding for a number of different programs to
address the COVID-19 pandemic. A primary component of the CARES Act is $150 billion in
assistance to state, local, territorial, and tribal governments for the direct impact of the COVID-19
pandemic through the establishment of the Coronavirus Relief Fund (CRF).
Allocations were sent to states based on population. Each state received 55 percent of its share
based on total state population and the remaining 45 percent was based on the local populations of
each state’s cities and counties. Roanoke County's share was 1.1035% or $8,217,365.
Counties must ensure that an equitable share of the CRF funds it receives are shared with and granted
to each town within its jurisdiction. The County of Roanoke has agreed to share with the Town of
Vinton a percentage of the total CARES Act funds received based on the Town Population to the
County Population, which would amount to 8.60% or $706,693.
These funds may be used for qualifying expenses of state and local governments. The CARES Act
provides that payments from the CRF only may be used to cover costs that:
1. Are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19);
2. Were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the State or government; and
3. Were incurred during the period that begins on March 1, 2020, and ends on December 30,
2020
Town Council
Agenda Summary
2
Staff continues to work to understand the eligible uses and rules related for the CARES Act
funding. We are still awaiting clarification on whether the funds have to be spent with
expenditures completed by December 30 or if having funds encumbered by December 30 is
sufficient.
Below is a list of some of the ideas we are discussing for use of the CARES Act funding:
1. Improvements to facilities to improve health and safety for employees and the public
2. Small business assistance
3. Laptops and related equipment for teleworking and distance learning
4. Other eligible expenses to include personnel costs, personal protective equipment, and
other departmental qualifying expenditures.
Staff will continue to work on a specific budget for the CARES Act and bring this to Council for
your approval.
Attachments
Ordinance
Recommendations
Motion to adopt Ordinance
1
ORDINANCE NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, in response to the present Coronavirus pandemic, on April 7, 2020, the Vinton
Town Council confirmed the Town Manager’s declaration of state of emergency
effective March 16, 2020, subsequent to declarations of states of emergency by the
President of the United States and the Governor of Virginia; and
WHEREAS, following such declarations of emergency, the United States Congress passed the
Coronavirus Aid, Relief, and Economic Security (CARES) Act, which established a
$150 billion Coronavirus Relief Fund (CRF) to assist state, local, territorial and
tribal governments with direct costs associated with the Coronavirus pandemic; and
WHEREAS, Virginia’s allocation of these funds is $3.1 billion; and
WHEREAS, on May 12, 2020, the Virginia Secretary of Finance notified Roanoke County that its
allocation of funds made available through the CARES Act is $8,217,365; and
WHEREAS, Counties must ensure that an equitable share of the CRF funds it receives are shared
with and granted to each town within its jurisdiction; and
WHEREAS, the County of Roanoke has agreed to share with the Town of Vinton a percentage of
the total CARES Act funds received based on the Town Population to the County
Population, which would amount to 8.60% or $706,693; and
WHEREAS, these funds may be used only for qualifying expenses; the CARES Act provides that
payments from the CRF may only be used to cover costs that 1) are necessary
expenditures incurred due to the public health emergency with respect to the
Coronavirus disease; 2) were not accounted for in the budget most recently
approved as of March 27, 2020 (the date of enactment of the CARES Act); and 3)
were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020.
NOW, THEREFORE, BE IT ORDAINED that the Vinton Town Council hereby approves the
following:
1. That the sum of $706,693 will be set aside in the County of Roanoke’s Grant Fund for the
Town of Vinton in the Coronavirus Aid, Relief, and Economic Security Act, and is formally
accepted by the Town of Vinton; and
2. The sum of $706,693 is hereby appropriated to the Town’s Grant Fund to account for
entries required for the Coronavirus Aid, Relief, and Economic Security Act.
2
NOW, THEREFORE, BE IT FURTHER ORDAINED that the Vinton Town Council does
hereby approve the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
250.25100 Appropriations $706,693
250.25000 Estimated Revenue $706,693
FROM
REVENUE:
250.1100.001 CARES ACT Revenue $706,693
TO
EXPENDITURE:
250.1100.553 CARES ACT Expenditures $706,693
This Ordinance shall take effect from and after passage.
This Ordinance adopted on motion made by _____________________ and seconded by
_____________________.
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
June 16, 2020
Department
Finance/Treasurer
Issue
Consider adoption of a Resolution to transfer funds in the General Fund between line items and
cost centers to balance these accounts in the FY 2019-2020 Budget
Summary
During the year certain expenditure accounts have been over expended. Other accounts have
appropriated monies that will not be utilized. In order to balance accounts and have non
favorable variances, it is necessary to transfer budget appropriations between accounts and cost
centers. These transfers are monies that exist within the budget not from the unappropriated fund
balance. This Council action has been recommended by our Auditors to clean up any variances
prior to the review of the variance report during the audit.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, in order to balance expenditure accounts that have non-favorable variances, it is
necessary to transfer budget appropriations between line items and cost centers; and
WHEREAS, these budget transfers represent monies already appropriated in the FY 2019-2020
budget and not new appropriations; and
WHEREAS, there has been a recommendation from the Town’s Auditors to clean up variances
prior to the review of the financial report during the Audit process; and
WHEREAS, Council needs to approve transfers in the General Fund between line items and cost
centers to balance these accounts in the FY 2019-2020 Budget.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the transfers as shown on the attached FY 2019-2020 End of Year Budget Transfers.
This Resolution adopted on motion made by _________________, seconded by
____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
BUDGET TRANSFERS - COUNCIL ACTION ITEM
MOVE FUNDS TO:
GL Account Description Amount
200.1203.302 HR Contractual Services 3,000.00
200.1207.302 Legal Contractual Services 6,000.00
200.8190.205 Retiree Health Insurance 8,800.00
200.3205.101 Fire & EMS Salary & Wages 800.00
200.8160.309 Valley Metro Bus Services 2,000.00
200.4206.101 Recycling Salary & Wages 12,000.00
200.7101.103 Special Programs Part Time 1,500.00
200.7108.103 Town Museum Part Time 200.00
200.1100.708 Town Council Purchase of Land 66,000.00
100,300.00
MOVE FUNDS FROM:
GL Account Description Amount
200.1214.205 Finance Health Insurance 3,000.00
200.1214.303 Finance Independent Auditors 6,000.00
200.3102.305 Communication Services 8,800.00
200.3501.205 Animal Control Health Insurance 800.00
200.8101.306 Planning Printing & Binding 2,000.00
200.4203.304 Refuse Maintenance & Repairs 4,000.00
200.7107.103 Senior Center Part Time 2,500.00
200.4105.102 Snow Removal Overtime 9,000.00
200.4105.553 Snow Removal Materials 8,000.00
200.4105.304 Snow Removal Maintenance & Repairs 3,000.00
200.7102.574 WM Interdepartmental Expense 6,700.00
200.7103.205 War Memorial Health Insurance 2,500.00
200.7103.103 War Memorial Part Time 2,000.00
200.7103.306 War Memorial Printing & Binding 2,000.00
200.8150.308 Economic Development Marketing 2,000.00
200.4108.302 Traffic & Street Lights Contractual Svcs 15,000.00
200.4108.101 Traffic & Street Lights Salary & Wages 13,000.00
200.9950.900 Stormwater Transfer 10,000.00
100,300.00
Meeting Date
June 16, 2020
Department
Administration
Issue
Consider adoption of a Resolution in support of the reopening of Rosie’s Gaming Emporium
Summary
The operator of Rosie’s Gaming Emporium was forced to shut down all five of their gaming
facilities across the State of Virginia due to the COVID-19 Pandemic and as per Governor
Northam’s Executive Order.
Rosie’s management developed a detailed operations plan based on Center for Disease Control
(CDC) best practices and shared the reopening guidelines with the Governor’s Office well in-
advance of the anticipated Phase II Reopening. These reopening guidelines are in-line with other
states’ operating guidelines for operation of similar gaming businesses and much larger casino
operations.
Other local governments that currently permit Rosie’s to operate are also considering similar
Resolutions that express support to allow Rosie’s to reopen under the Virginia Forward Phase II
Guidelines.
Attachments
Rosie’s Extra Care COVID-19 Reopening Guidelines
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
Rosie’s Gaming Emporium® is proud to introduce Extra Care, a new set of standards dedicated to providing a
healthy and safe environment for our team members and guests. Extra Care means we will always go above and
beyond to take deliberate, careful steps to ensure a fun, rewarding experience for all.
SAFER AT HOME: PHASE 1
Rosie’s Kitchen at each of our facilities in New Kent, Vinton, Richmond, and Hampton will offer tak eout dining and
we will re-open our outdoor seating areas. We will operate in strict adherence to the physical distancing guidelines,
enhanced cleaning and disinfection practices, and enhanced workplace safety practices provided in the
“Guidelines for All Business Sectors” document.
WE WILL ALSO ADHERE TO THE FOLLOWING ADDITIONAL REQUIREMENTS:
Signage will be posted at the entrance that states that no one with a fever or symptoms of CO VID-19 or known
exposure to a COVID-19 case in the prior 14 days, is permitted in the establishment.
Signage will be posted to provide public health reminders regarding physical distancing, gatherings, options for
high risk individuals, and staying home if sick.
Occupancy will be limited to no more than 50% of the lowest occupancy load on the certificate of occupancy, if
applicable, while maintaining a minimum of six feet of physical distancing between all individuals as much as
possible.
A minimum of six feet will be provided between parties at tables.
No parties of more than 10 patrons will be accepted. All parties, whether seated together or across multiple
tables, will be limited to 10 patrons or less.
Multiple parties will not be allowed at the same table .
Bar seats and congregating areas will be closed to patrons except for through-traffic.
Employees working in customer dining and service areas are required to wear face coverings over their nose
and mouth.
Only single-use disposable menus will be used, and they will be discarded after each customer.
We will not fill/re-fill any food and/or beverage containers or implements brought in by customers.
Prior to each shift, all employers will have their temperature tak en by our security team.
Employees will be asked to self-assess symptoms.
No self-service of food, including condiments will be available .
COVID-19 Update View Update
Condiments will be removed from tables and dispensed by employees upon the request of a customer.
Perform thorough cleaning and disinfection of frequently contacted surfaces including digital ordering devices,
check presenters, self-service areas, tabletops, bathroom surfaces, and other common touch areas every 60
minutes during operation.
Tabletops and credit card/bill folders will be disinfected between patrons.
Table resets will be done by an employee who has washed their hands with soap and water for at least 20
seconds just prior to reset activities.
No more than 10 patrons will be allowed to wait for tak eout in the lobby area at one time.
ADDED SAFETY MEASURES AND PRACTICES
Customers are required to wear face coverings while entering, exiting, or otherwise traveling throughout the
restaurant.
Our staff will facilitate seating to ensure proper physical distancing.
Employee(s) will be assigned to monitor and clean high touch areas while in operation.
To reduce person-to-person interaction, contactless payment options have been made available and their use
will be encouraged.
In all cashier stations, clear plastic barrier have been placed between the employee and the customer, and we
have provided a hand sanitizer station for customer and employee use after handling credit/ debit cards, PIN
terminals, or exchange of cash.
Servers have been instructed to avoid touching items on tables while customers are seated. Dedicated staff will
remove all items from the table when customer(s) leave .
We have scheduled a closure period between dinner periods to allow for cleaning and disinfecting, including
bathrooms.
Separate doors have been established for entrances and exits.
Employees will be required to wear face coverings (provided by the company):
Employees have been instructed to wash their face coverings daily.
Employees have been instructed to wash hands after touching/adjusting face covering while working.
We have eliminated all table presets. All food is served in single use disposable containers. All plateware and
eating utensils are single use disposable items.
We have implemented procedures increasing how often the back-of-house areas are cleaned
This plan adheres to Virginia’s Guidelines for Phase 1 and will be updated as such guidelines evolve .
Our Extra Care program was developed in accordance with recommendations from the U.S. Centers for Disease
Control and Prevention (CDC), as well as the U.S. Department of L abor’s Occupational Safety and Health
Administration (OSHA) and their “Guidance for Preparing Workplaces for COVID-19.”
SOME HIGHLIGHTS OF OUR PROTOCOLS
(PENDING COMPLIANCE WITH VIRGINIA GUIDELINES FOR PHASE 2)
Required cloth face coverings for all employees and guests.
Mandatory temperature screenings for all employees and guests. No one with a confirmed temperature of
100.4°F or above will be allowed entry.
Crowd shields at all guest service stations.
Rearranged public areas (gaming areas, restaurant seating, betting terminals) and employee workstations to
provide adequate social distancing.
Significant investment in advanced cleaning and sanitizing equipment.
Established rigorous cleaning protocols and training.
Reduced property occupancy by limiting access (initially by reservation only).
Invested more than $500,000 in resources for our mitigation efforts.
We are confident that our facilities can be enjoyed using these protocols and without sacrificing the health and
safety of employees or the public.
ROSIE’S GAMING EMPORIUM
Guests visits limited to two hour time periods
Access by invitation only – reservations are required
Building occupancy limited to less than 50% of the lowest occupancy load
Six feet of physical distancing between all individuals will be maintained
Thorough cleaning and disinfecting every (2) hours
Routine cleaning and disinfecting of all high contact areas
SCHEDULE
7:00AM-7:30AM – PREP WORK
7:30AM-8:00AM – SANITIZING
8:00AM-10:00AM – GAMING
10:00AM-10:30AM – SANITIZING
10:30AM-12:30PM – GAMING
12:30PM-1:00PM – SANITIZING
1:00PM-3:00PM – GAMING
3:00PM-3:30PM – SANITIZING
3:30PM-5:30PM – GAMING
5:30PM-6:00PM – SANITIZING
6:00PM-8:00PM – GAMING
8:00PM-8:30PM – SANITIZING
8:30PM-10:30PM – GAMING
10:30PM-11:00PM – SANITIZING
11:00PM-CLOSED – GAMING
OVERNIGHT DEEP – CLEAN
STATEMENT FROM AARON GOMES, CHIEF OPERATING OFFICER
The last few months have been unprecedented, as everyone has been profoundly impacted by the CO VID-19
pandemic. At Rosie’s Gaming Emporium, we care deeply about our family of employees and our communities and
are appreciative of what Governor Northam and other state and local officials have done to help guide us through
this crisis.
As a member of the Virginia business community, we stand shoulder-to-shoulder with fellow residents during this
time, knowing our leaders have our best interests in-mind. However, the health and safety of our employees and
guests have been, and will remain, our top priority.
Though it appears COVID-19 is not going away anytime soon, much has been learned about the spread and
treatment of the virus, as well as the importance of social distancing and other mitigation efforts. Thankfully , we are
now seeing light at the end of the tunnel, as the data suggests we are moving in a positive direction, including here
in Virginia.
Given this, we fully support the reopening of businesses in Virginia, even if incrementally. We are anxious to
reengage our employees, reconnect with patrons and, once again, add value to the local economy, but also realize
protecting the health and safety of our guests and employees is paramount.
This is why we have developed EXTRA CARE, a new program that outlines various operational initiatives we are
undertaking at Rosie’s Gaming Emporiums to keep guests, employees and communities safe as we get back to
providing fun, food and entertainment. EXTRA CARE includes guidelines for each department to ensure all
workspaces, gaming areas and other public spaces are sanitized and cleaned regularly. It also identifies how we
will modify gaming areas to promote social distancing, including the use of spaced seating and limiting the number
of people in all areas.
These enhanced features have been developed in accordance with recommendations from the U.S. Centers for
Disease Control and Prevention (CDC), as well as the U.S. Department of L abor’s Occupational Safety and Health
Administration (OSHA) and their “Guidance for Preparing Workplaces for COVID-19.” We have also consulted with
public health officials to ensure all necessary precautions are being tak en. In short, we are confident we can
demonstrate that gaming and entertainment can be enjoyed without sacrificing the health and safety of employees
or the public.
COVID-19 will likely be an ongoing concern – one that continues to develop as the virus tak es its course and we
identify ways to react, adapt and/or change accordingly. This is why we will continue to update our plans and
modify our efforts, as needed, but our desire to reopen Rosie’s Gaming Emporiums in a safe, timely manner
remains.
You are invited to review our Extra Care program details on the following pages. We look forward to welcoming you
back to Rosie’s Gaming Emporium soon.
1. EMPLOYEE & GUEST HEALTH
The health and safety of our employees and guests is our number one priority.
Thermal Non-Contact Temperature Readings. Employee and guest entrances are limited to allow our security
team to conduct non-invasive temperature checks utilizing a non-contact forehead thermometer. Employees or
guests with measured temperatures of 100.4°F or above will not be permitted entry to the property.
Physical Distancing. Guests will be advised to practice proper social distancing while standing in lines, using
escalators, or moving around the property. Employees will be reminded to practice appropriate social distancing
from guests and other employees as practical. Floor markings will be applied to indicate proper physical distancing
in areas where lines could be expected. All property locations will comply with established occupancy limits
mandated by local or state authorities.
Hand Sanitizer. Touchless hand sanitizer dispensers will be placed at guest and employee entrances and contact
areas, such as security podiums, lobbies, the gaming floor, restaurant entrances, administrative spaces, and
escalator landings.
Front of the House Signage. There will be health and hygiene reminders posted throughout the property, including
the proper way to wear, handle, clean and dispose of masks.
Back of the House Signage. Signage will be posted throughout the property reminding employees of the proper
way to wear, handle, clean and dispose masks, use gloves, wash hands, sneeze and to avoid touching their faces.
Employee & Guest Health Concerns. Our employees have been given clear instructions on how to respond to and
report health irregularities. Employees are instructed to stay home if they do not feel well and are further instructed
to contact a manager if they notice a cowork er or guest who is exhibiting known symptoms of COVID-19 specifically
cough and shortness of breath or difficulty breathing.
2. EMPLOYEE’S RESPONSIBILITY
Colonial Downs and Rosie’s Employees are vital to successful mitigation efforts. EXTRA C ARE training is required
for every employee to earn EXTRA CARE certification prior to resuming their normal work schedules. Training
consists of reviewing content within this written plan and changes made to departmental standard operating
procedures.
Hand Washing. Frequent proper hand washing with anti-bacterial soap is vital to help combat the spread of any
viruses. All employees have been instructed to wash their hands, or use sanitizer when a sink is not available , as
often as possible (for a minimum of 20 seconds) and after any of the following activities: sneezing, touching their
face, blowing their nose, cleaning, sweeping, mopping, smoking, eating, drinking, entering and leaving the gaming
floor, going on break and before or after starting a shift. All of our team members have been explained the
importance of washing their hands in reducing the spread of COVID-19. Additional signage has been placed at all
hand washing stations and in all restrooms demonstrating the proper process of hand washing: wet, lather, scrub,
rinse and dry.
Departmental Training. All employees will receive training on EXTRA C ARE and department specific operational
changes related to safety and sanitation protocols as outlined in the Department Specific Operational P olicies
section below.
Personal Protective Equipment (PPE). Appropriate PPE will be worn by all employees based on their role and
responsibilities and in adherence to state or local regulations and guidance . Training on how to properly use and
dispose of all PPE will be part of EXTRA CARE certification. Every employee will be provided two masks and
required to wear one at all times while on the property. Gloves will be provided to employees whose
responsibilities require them, as determined by medical experts. This would include EVS, HHR attendants and
security officers in direct contact with guests.
Daily Pre-Shift & Timekeeping. Employee pre-shift meetings will be conducted in areas that allow for appropriate
physical distancing between employees. Hand sanitizer will be available at each time clock location and employees
will be required to sanitize their hands after clocking in. Our leadership team will ensure constant communication
and proper PPE and sanitation procedures are followed and updated using the latest guidance and
recommendations from health officials.
3. GUESTS ARRIVAL
A security officer will greet each guest at the security podium at the entrance . Guest entrances are limited to allow
our security team to conduct non-invasive temperature checks. Guests with confirmed temperatures of 100 .4°F or
above will not be permitted entry to the property. Appropriate signage will also be prominently displayed outlining
current physical distancing practices in use throughout the property.
4. CLEANING PRODUCTS AND PROTOCOL
Rosie’s locations use cleaning products and protocols which meet EPA guidelines and are approved for and
effective against viruses, bacteria and other airborne and blood borne pathogens. We maintain continuous
communication with our vendors to ensure we always have adequate cleaning supplies and PPE available so that
we may preempt materials shortage that may occur.
5. PUBLIC SPACES AND COMMON AREAS
The EVS team schedules have been enhanced. Their emphasis will be on frequent contact surfaces, including but
not limited to: restrooms, entrances, players clubs, cage cashiers, Rosie’s Kitchen and dining areas, simulcast areas,
kiosks, elevators and elevator buttons, door handles, ATMs, escalator and stair handrails, all common area
counters, HHR machines, tote terminals, bases, chairs, and the interior of company vehicles.
6. BACK OF THE HOUSE
The frequency of cleaning and sanitizing will also be increased in back of house areas with an emphasis on the
employee dining rooms, employee entrance , security dispatch, employee restrooms, loading docks, offices,
kitchens, time clocks, key tracers and training rooms. Landscaping equipment and outbuildings will be disinfected
at least daily. Additional hand sanitizing stations and cleaning efforts will include dedicated sanitizing stands in
administrative office areas, entrances to high limit and smoking areas and kitchens.
7. AIR FILTER AND HVAC CLEANING
We have upgraded the air filters on our HVAC systems to MERV 13, significantly increasing their efficiency and
ability to remove potentially harmful particles from the air. HVAC system economizers will adjust to ensure a
continuous exchange of fresh air.
DEPARTMENT SPECIFIC OPERATIONAL POLICIES
1. HHR OPERATIONS
a. HHR games will be made available for play strategically in order to observe , to the extent feasible, appropriate
social distancing.
b. Hand sanitizing stations on the gaming floor include one adjacent to kiosks and all ATMs. The HHR team will
work in conjunction with EVS to ensure the sanitizing stations are present and supplied.
c. For the health and well-being of our team, computer workstations will be sanitized regularly.
d. EVS and HHR Attendants will regularly wipe down all HHR machines with approved disinfectant.
e. HHR Attendants will offer to sanitize terminals for guests sitting down at a machine .
f. The HHR staff will utilize podiums and kiosks when processing jackpots to reduce congestion at the Cage
employee window.
g. Signage will be placed throughout the gaming floor to remind guests to sanitize terminals before and after use ,
or to contact an HHR attendant for assistance.
h. Hand sanitizer and wipe dispensers will be placed throughout the gaming floor.
2. CAGE CASHIER
a. Guests will maintain proper social distancing while waiting in line with the spacing to be clearly mark ed on the
floor.
b. Guest-facing counters will be sanitized frequently.
c. PIN pads and Verifones will be cleaned after every use .
d. Stanchions will be sanitized thoroughly.
e. Ticket redemption units, ATMs, and the lottery machines will have sanitizing wipes available to guests to wipe
down between uses.
f. Hand sanitizer kiosks are located on the guest counter at each Cage and near each ATM.
3. SIMULCAST OPERATIONS
a. Betting terminals will be positioned, where feasible , to maintain proper social distancing.
b. Guests will maintain proper social distancing while waiting in line with the spacing to be clearly mark ed on the
floor.
c. Team members will sanitize simulcast tables and chairs regularly.
d. Pari-mutuel tellers will sanitize the counter regularly.
e. Sanitizing wipes will be located at each wagering terminal for guest use .
f. Hand sanitizer locations will be placed near pari-mutuel teller stations.
4. PLAYER’S CLUB & GIFT SHOP
a. Signage will be prominently posted at each Gift Shop stating they are closed, but items are available upon
request (See a Player’s Club Representative for gift shop requests).
b. Guests will maintain proper social distancing while waiting in line with the spacing to be clearly mark ed on the
floor.
c. Phones, workstations, hard surfaces, handles and frequently touched surfaces will be sanitized regularly.
d. All handles, knobs and stock room surfaces will be sanitized frequently.
e. Marketing kiosks will be sanitized frequently.
5. RESTAURANTS & BARS
a. Guests will maintain proper social distancing while waiting in line with the spacing to be clearly mark ed on the
floor.
b. Tables, booths and bar stools will be spaced strategically, to the extent feasible, to promoted proper social
distancing, in compliance with appropriate policies and directives.
c. Bars will be staffed to allow for appropriate social distancing between team members.
d. Cashier counters, including all associated equipment, will be sanitized frequently.
e. Service stations, beverage stations, counters, and handrails will be sanitized frequently.
f. POS terminals will be assigned to a single cashier, when possible, and sanitized between each user and before
and after each shift.
a. If multiple beverage servers or bartenders are assigned to a POS terminal, servers will sanitize their hands
after each use.
g. Dining tables and seating will be sanitized after each use with deep cleaning occurring regularly.
h. Condiments will be served in individually portioned, single use containers and use of self-serve pumps will be
suspended.
i. Check presenters, pens and all other reusable guest contact items will be sanitized frequently.
j. Menus will be digital only, or single use for the visually impaired.
k. Entrees will be served in to-go containers with wrapped disposable plastic ware .
l. Food preparation stations will be sanitized frequently.
m. Kitchens will be deep-cleaned and sanitized regularly.
n. Food and beverage items being prepared will be transferred to other employees using contactless methods.
o. All team members will be required to their wash hands frequently. Service staff is required to wash their hands
after touching any service items or returning to back of house areas.
p. Kitchen staff will follow established ServSafe COVID-19 handwashing training and policies.
q. Beverage delivery service will be customized according to local regulations and social distancing standards.
r. All straws will be individually wrapped, and cocktail straws will be removed.
s. Self-serve offerings will be removed or replaced with attendant-only service .
t. Hand sanitizer stations will be available throughout the dining facility.
u. Single use cups will be used for beverage with no refills.
v. Wipes and disinfectant will be available, with a practice of “wipe your table before and after use ” strongly
encouraged.
6. ENTERTAINMENT
a. Entertainment will not be scheduled until social distance mandates allow larger group gatherings.
7. ADMINISTRATIVE OFFICE AREAS
a. All equipment (e.g., computers, phones, copiers, printers, etc.) will be sanitized after each individual use .
b. All work areas will be sanitized frequently.
c. Proper social distancing will be maintained in all administrative office areas.
d. Access to the office areas will be controlled to minimize congregating.
8. EMPLOYEE UNIFORMS
a. Employees will be reminded to launder their uniforms regularly.
b. Employees returning uniforms will put each item in a plastic bag (provided) in front of an HR representative; HR
will leave each uniform bagged until picked up by the laundry service.
c. Employees requesting a uniform will maintain proper social distancing while HR retrieves uniform(s).
9. SECURITY
a. Proper social distancing will be guided by signage and floor decals as guests present their IDs and undergo
thermal temperature screenings upon entry.
b. Standard social distancing protocols will be followed by in-house security unless a specific incident requires
more invasive contact (i.e. taking a subject into custody for a criminal offense).
c. Security officers conducting guest screenings will wear proper PPE, as recommended by health department
guidelines. This includes gloves, a mask and protective eyewear.
d. Security officers will assist with enforcing physical distancing protocols in guest queuing areas, as required
(e.g., guest entrance, restaurants, gaming floor, registration areas, elevator lobbies, etc.).
e. Security will discreetly notify Surveillance prior to contacting any guest or team member regarding non-
compliance with social distancing or upon screening someone with a temperature .
f. In addition to standard sanitization protocols, all contact surfaces will be sanitized at the completion of an
incident.
g. Shift managers will assign specific sanitation responsibilities and ensure proper protocols are followed.
h. Shift supervisors will ensure all completed sanitation tasks and critical activities are logged in iTrak.
i. First aid rooms, security offices and interview rooms and all related equipment and contact surfaces will be
sanitized before and after each use.
j. Shift managers will notify security dispatch after unscheduled or specialty cleaning protocols are completed (i.e.
after a subject is released from a first aid or interview room and the room has been sanitized).
k. Security will secure PPE equipment, as needed, and distribute to guests and team members at designated
locations.
l. Security will ensure that any guests with a mask remove it briefly for proper age verification in accordance with
state regulations.
a. Systems and procedures will be altered to capture unencumbered facial and photo ID images.
b. Security officers will familiarize themselves with hand sanitizer and mask distribution points for guests and
coworkers.
c. Security will be the accountable department for disposable mask distribution to guests, upon request.
APPENDIX A. ENTRY SCREENING & REPORTING PROTOCOLS
ENTRY SCREENING
Contactless temperature screening will be conducted at the entrance to the property. Any person displaying a
cough, shortness of breath or other known symptoms of CO VID-19 or confirmed temperature of 100.4°F or above
will be denied entry to the property
SECONDARY SCREENING
Any guest displaying an elevated temperature will be subject to a secondary temperature reading. A security
officer using appropriate PPE (i.e., gloves, surgical masks and eye protection) and a temporal thermometer will
record a second temperature. If the guest refuses the secondary reading, they will be denied entry to the property
and provided a COVID-19 information card.
GUESTS WITH ELEVATED TEMPERATURE
If the secondary reading confirms the guest has a temperature of 100.4°F or above, the guest will be denied entry
to the property and be provided with a COVID-19 information card.
APPENDIX B. COVID-19 INFORMATION
Our screening process test indicates you have a temperature of 100.4°F or above. There are many reasons why you
could have an elevated temperature. However, out of an abundance of caution, we are not able to let you enter our
facility today. For more information about possible symptoms of COVID-19, or to take a self-assessment test, please
visit the U.S. Centers for Disease Control and Prevention website at www.cdc.com. You will need to be fever free
for 24 hours to be eligible to return.
THANK YOU AND WE LOOK FORWARD TO SERVING YOU SOON.
APPENDIX C. HEALTH DISTRICT CONTACT INFORMATION
HEALTH DEPARTMENT CONTACT INFORMATION IS LISTED BELOW BY PROPERTY:
NEW KENT ROSIE’S
10515 Colonial Downs Parkway, New Kent, VA 23124
CHICKAHOMINY HEALTH DISTRICT
7911 Courthouse Way, Suite 200,P. O. Box 86 , New Kent, VA 23124
Phone Number: (804) 966-9640
VINTON ROSIE’S
1135 Vinyard Road, Vinton, VA 24179
ALLEGHANY HEALTH DISTRICT
227 S. Pollard Street, P.O. Box 307, Vinton, VA 24179
Phone Number: (540) 857-7800
RICHMOND ROSIE’S
6807 Midlothian, Turnpike, Richmond, VA 23225
A B O U T // P R E S S // C A R E E R S // A C C E S S I B I L I T Y // P R I VAC Y P O L I C Y //
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CONTACT US
New Kent: 804-966-7223 Vinton: 804-557-5480 Richmond: 804-557-5500 Hampton:
804-557-5600
RICHMOND CITY HEALTH DISTRICT
400 East Cary Street, Richmond, VA 23219
Phone Number: (804) 205-3500
HAMPTON ROSIE’S
1996 Power Plant Parkway, Hampton, VA 23666
HAMPTON HEALTH DISTRICT
3130 Victoria Boulevard Hampton, VA 23661-1588
Phone Number: (757) 727-1172
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, Rosie’s Gaming Emporium has become an integral and valued part of the local,
regional and State economy; and
WHEREAS, the Rosie’s employs nearly one hundred in their Vinton location and Rosie’s over
one thousand across the State with livable wages; and
WHEREAS, Rosie’s generates approximately $30,000 per month in taxes to the Town of
Vinton which help fund needed infrastructure and capital improvement projects;
and
WHEREAS, the Town of Vinton is eager to see the re-opening of all Rosie’s Gaming
Emporium, provided their reopening is accomplished in a manner that supports a
healthy and safe environment for patrons and staff; and
WHEREAS, the Town of Vinton is pleased and encouraged by the deliberate and careful
planning that has been undertaken by Rosie’s Gaming Emporium to set the stage
for a safe return of gaming operations; and
WHEREAS, Rosie’s operate gaming facilities in five states and they have designed a plan for
the Commonwealth that goes above and beyond what other states are mandating
of their gaming establishments; and
WHEREAS, 550 of the 989 (55%) casinos across the country opened on Friday, June 5, 2020,
to include casinos and Historic Horse Racing (HHR) facilities located in
Maryland, West Virginia, Kentucky and Tennessee and the absence of table
games HHR facilities provide for a safer environment to facilitate social
distancing and reduces person to person interaction.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council fully supports Rosie’s
Gaming Emporium’s Re-opening plan and request that Rosie’s be authorized to re-open their
gaming operations in a safe, responsible, and reasonable manner and consistent with the guidance
and steps already taken in the second phase of the Governor’s reopening plan which allowed other
retail and restaurants to reopen.
2
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
June 16, 2020
Department
Administration
Issue
Consider adoption of a Resolution ratifying and approving the Town of Vinton Strategic Plan
2020-2025
Summary
On February 21, 2020, Town Council and the Leadership Team participated in a Strategic Planning
Retreat facilitated by staff of the Council for Community Services. At the Retreat, Council and
Staff developed a five-year Strategic Plan, which included a new Mission Statement, Vision and
Goals for the Town.
Council needs to ratify and approve said Plan.
Attachments
Town of Vinton Strategic Plan 2020-2025
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
TOWN OF VINTON
STRATEGIC PLAN
2020 - 2025
Incorporated on March 17, 1884, the Town of Vinton is located in Roanoke County, and is
bordered on its western and northern limits by the City of Roanoke. To the east lie
Roanoke County and the Blue Ridge Parkway, and to the south is the Roanoke River. The
Town covers 3.17 square miles.
Vinton has a population of approximately 8,100 individuals living in approximately 3,500
households. The population is well educated, with 88 percent of adult residents having
a high school diploma or higher. Eighty-six percent of households have at least one
computer; and seventy-three percent of households have broadband internet service.
The median household income is $48,186. Vinton has a 12.2% poverty rate. (US Census
Quickfacts, 2018)
The Town of Vinton provides small town character with urban services and amenities
located nearby. The small town atmosphere is characterized by a low crime rate; small,
locally, and regionally owned businesses; and moderately priced homes. Views of the
mountains and Blue Ridge Parkway abound.
Vinton represents the ideal type of community, small enough to provide a feeling of
belonging, yet progressive enough to provide the facilities, services, and conveniences
that are necessary to make a community feel like home to its citizens.
BACKGROUND
In early 2020, the Town of Vinton began the process of creating a new, five-year strategic plan. The Council of Community
Services facilitated the strategic planning process using a variety of data collection methods. Vinton Town Council and key
staff members developed the 2020-2025 Strategic Plan in February 2020. Building on the Town’s previous strategic plan, this
plan outlines an intentional approach to ensure the continued provision of valuable services to residents, visitors, and
businesses.
Phase I: Survey and Analysis
Town Council members and key staff completed an anonymous survey to help guide the planning process and identify key
focus points. Twelve individuals participated in the survey. A summary of the data is below.
INTRODUCTION TO THE PLAN
WHAT DOES THE TOWN OF
VINTON DO WELL TODAY?
WHAT CAN THE TOWN OF
VINTON DO TO IMPROVE?
WHERE WOULD YOU LIKE
TO SEE THE TOWN OF
VINTON IN 5 YEARS?
WHAT CURRENT OR
POTENTIAL PARTNERSHIPS
WILL HELP THE TOWN WITH
ITS VISION?
WHAT OBSTACLES MIGHT
HAMPER THE TOWN'S
VISION?
Fiscal responsibility
Public works
Economic development
Safety
Citizen engagement
Infrastructure
Housing
Public image
Communication
Staffing
Increased economic
development
Enhanced infrastructure
Improved housing options
Increased staff retention
and efficiency
Roanoke County
Regional partnerships
(Roanoke Regional
Partnership, Virginia's Blue
Ridge, Roanoke Valley -
Alleghany Regional
Commission)
Citizens and businesses
Funding
Lack of vision and
direction
Infrastructure and public
works
Staffing and leadership
Phase II: Strategic Planning Retreat
On Friday, February 20, 2020, the members of Town Council and key members of staff joined together at the Vinton War
Memorial for an all-day, facilitated discussion. This retreat resulted in the creation of the Town’s five-year goals and
strategies, as well as a revised mission and vision statement.
Mission:
The Town of Vinton provides valuable services to residents, visitors, and businesses through transparent, efficient, and
responsible governance while protecting its unique character and values.
Vision:
A safe and engaged community that is welcoming to visitors, with a vibrant atmosphere that promotes a high quality of life
for residents of all ages and interests.
Goals:
The following three goals were created and agreed upon by the planning committee as the guiding focus to drive the success
of the strategic plan.
COMMON THEMES
economic development public works EFFIcient & high-performing
government
livability
01
Enhance the Town's
Infrastructure and
Livability
STRATEGIES
Continue to make Vinton a safe and secure community
through community policing and engaging residents
Continue to enhance the condition and appearance of the
Town's public infrastructure and amenities
Encourage home ownership, housing rehabilitation, and the
creation of new, high-quality, and affordable housing stock
01
The Town of Vinton is a healthy and vibrant community.
Our goal is to create a town where people want to live,
work, and play. The Town is committed to building a
desirable environment that recognizes the importance of
safe, beautiful, and friendly experiences for residents
and visitors. Town leadership strives to engage the
residential, business, and faith communities in open
conversations about important issues. Safety and
security are increasingly recognized as essential aspects
of the Town as they help shape the overall appeal,
viability, productivity, and economic stability. This notion
also extends to utilities and amenities that are founded
on best management practices and long-term planning.
02
Maintain an efficient and
high-performing
government
STRATEGIES
Utilize available technology within municipal offices to
improve efficient service delivery
Conduct thorough organizational efficiency review in
municipal offices and implement changes based on results
Maintain a structurally balanced budget with regular to
sustain service levels and maintain public facilities
02
The Town of Vinton endeavors to exemplify an efficient,
innovative, transparent, effective and collaborative town
government. A high-performing government delivers
quality, desired services to its community through sound
financial management, transparent, and collaborative
decision-making, and efficient and effective
management. To achieve these ends, the Town of Vinton
seeks high caliber employees, strives to retain its
workforce through development and growth
opportunities, and promotes innovative ideas to address
increasingly complex challenges. The Town’s mission,
vision and values are reinforced at every level of the
organization and guide its culture. Exceptional customer
service that is responsive to the needs of residents and
businesses is crucial in every interaction between the
Town of Vinton and the community. Town revenues and
expenditures are prioritized and balanced with
community values, challenges and opportunities.
03
Ensure the Town's continued
financial viability by
actively pursuing quality
economic development
03
STRATEGY
Aggressively pursue economic development opportunities to enhance local retail and dining options
The Town of Vinton endeavors to exemplify an efficient, innovative, transparent, active, and collaborative town
government. A high-performing government delivers quality, desired services to its community through sound
financial management, transparent, and collaborative decision-making, and efficient and effective
management. The Town of Vinton seeks high caliber employees, strives to retain its workforce through
development and growth opportunities, and promotes innovative ideas to address increasingly complex
challenges. The Town’s mission, vision, and values are reinforced at every level of the organization and guide
its culture. Exceptional customer service that is responsive to the needs of residents and businesses is crucial
in every interaction between the Town of Vinton and the community. Town revenues and expenditures are
prioritized and balanced with community values, challenges, and opportunities.
FOR MORE INFORMATION, CONTACT US:
Town of Vinton
vintoninfo@vintonva.gov
540-983-0601
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JUNE 16, 2020, AT 7:00 P.M. BY ELECTRONIC COMMUNICATIONS PURSUANT TO
SECTION 15.2-1413, CODE OF VIRGINIA (1950), AS AMENDED
WHEREAS, on February 21, 2020, Town Council and the Leadership Team participated in a
Strategic Planning Retreat facilitated by staff of the Council for Community
Services; and
WHEREAS, at the Retreat, Council and Staff developed a five-year Strategic Plan, which
included a new Mission Statement, Vision and Goals for the Town; and
NOW, THEREFORE, BE IT RESOLVED, the Vinton Town Council does hereby ratify and
approve the Town of Vinton Strategic Plan for 2020-2025.
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
June 16, 2020
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee met through electronic means on June 9, 2020 and the following items
were discussed at the meeting:
• Scrap Metal Resolution
• Dump Truck Resolution
• Guardrail Damage Resolution
• CARES Act Funding Budget Resolution
• April 2020 Financial Statements
• FY2021 Budget
• June Budget Transfer Resolution
Attachments
April 2020 Financial Report Summary
Recommendations
Motion to approve April 2020 Financial Report
Town Council
Agenda Summary
Financial Report Summary
April 30, 2020
Adopted Revised YTD MTD YTD Remaining %
Budget Budget Posted Posted Balance YTD
Revenues 7,527,870 5,877,439 457,737 5,902,377 24,937 100%
Expenditures 7,527,870 6,882,670 444,883 6,485,633 (397,038) 94%
Revenues over/(under) Expenditures (1,005,231) 12,854 (583,256)
Revenues 4,000 2,693,839 17,738 180,597 (2,513,242) 7%
Expenditures 4,000 2,693,839 27,785 417,043 (2,276,796) 15%
Revenues over/(under) Expenditures - (10,046) (236,446)
Revenues 3,722,500 3,012,507 436,951 3,067,816 55,309 102%
Expenditures 3,722,500 2,988,421 284,266 2,716,251 (272,170) 91%
Revenues over/(under) Expenditures 24,086 152,685 351,565
Revenues 500,012 516,510 50,001 500,010 (16,500) 97%
Expenditures 500,012 516,660 11,265 163,481 (353,179) 32%
Revenues over/(under) Expenditures (150) 38,736 336,529
Revenues 460,210 383,355 38,351 383,509 154 100%
Expenditures 460,210 366,949 46,171 286,891 (80,058) 78%
Revenues over/(under) Expenditures 16,406 (7,821) 96,618
Revenues 12,214,592 12,483,651 1,000,779 10,034,309 (2,449,341) 80%
Expenditures 12,214,592 13,448,539 814,369 10,069,299 (3,379,240) 75%
Revenues over/(under) Expenditures (964,889) 186,409 (34,990)
Meeting Date
June 16, 2020
Department
Council
Issue
Appointments to Boards/Commissions/Committees
1. Greater Roanoke Transit Company
Summary
The following appointment needs to be considered by Council:
Greater Roanoke Transit Company
The term of Richard W. Peters, Jr. on the Greater Roanoke Transit Company Board will expire
on June 30, 2020. Town staff would like to appoint Anne Cantrell, Treasurer/Finance Director to
this position for a one-year term beginning July 1, 2020 and ending June 30, 2021.
Attachments
None
Recommendations
Motion to appoint Anne Cantrell to the Greater Roanoke Transit Company Board for a one-year
term beginning July 1, 2020 and ending June 30, 2021
Town Council
Agenda Summary