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Home My WebLink About3/19/2024 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, March 19, 2024 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of February 20, 2024 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Multiple Sclerosis Month Proclamation G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda H. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution allowing the Town Treasurer and Finance Director to remove outstanding Personal Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file. – Andrew Keen 2. Consider adoption of a Resolution awarding a construction bid and authorizing the Town Manager to execute a contract with F & B Contractors, Ltd., in the amount of $499,118.25 for the construction of the Hardy Road and Gus Nicks Boulevard Crosswalks. – Anita McMillan Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 I. REPORTS FROM COMMITTEES 1. Finance Committee – Andrew Keen a. Consider approval of Financial Statements for January 31, 2024. J. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES 1. Reappointment to BZA – Town Clerk K. TOWN ATTORNEY L. TOWN MANAGER’S PROJECT UPDATES/COMMENTS M. COUNCIL AND MAYOR N. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: March 22, 2024 – 8:30 a.m. – Council Retreat – Mill Mountain Discovery Center March 27, 2024 – 9:00 a.m. – Public Work Committee Meeting – PW Conference April 2, 2024 – 6:00 p.m. – Regular Council Meeting – Council Chambers April 4, 2024 – 7:30 a.m. – State of the Town – Vinton War Memorial April 8, 2024 – 3:00 p.m. – Finance Committee Meeting – TOV Annex April 10, 2024 – 9:00 a.m. – Community Development Committee Meeting – TOV Annex NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date March 19, 2024 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of February 20, 2024 Attachments February 20, 2024 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, FEBRUARY 20, 2024, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina M. McCarty Laurie J. Mullins STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Andrew Keen, Finance Director/Treasurer Mayor Grose called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, and Council Activities, Council Member McCarty announced the following: March 22 – Council Budget Retreat at Discovery Center; April 4 – State of the Town; April 20 – Public Shred Event Building from 9 a.m. to 12 Noon; April 26 – Vinton Dogwood Festival Concert at the Farmer’s Market at 6 p.m.; and April 27 – Vinton Dogwood Festival in Downtown Vinton at 10 a.m. Council Member McCarty encouraged everyone to venues in the community and to follow the Town’s social media and website for more information. Council Member Mullins announced the following Council activities: February 10 – game with the leadership team; February 12 – Mayor Grose and Vice Mayor Stovall attended the Finance Committee meeting; February 14 – Council Members Liles and McCarty attended the Community Development Committee meeting; and 2 Local Government Management Association Conference at Hotel Roanoke. Council Member Mullins made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; and Nays (0) – None. February 6, 2024 Under awards, introductions, presentations, and proclamations, Estate Valuation for Roanoke County reviewed a PowerPoint presentation the Town Clerk’s office as part of the permanent record. Mr. Fay went over the changes in real estate assessments for the 2024 calendar year. Under awards, introductions, presentations, and proclamations, Jim Blanton, Director of Library Services for Roanoke County, Burnette-Dean, Vinton Library Manager, reviewed a PowerPoint presentation that will be available at the Town Clerk’s office as part of the permanent record. Mr. Blanton and Ms. Burnette-Dean commented on what services the Roanoke County libraries have been offering to the community. Council expressed their appreciation for what the libraries are contributing to the community. Under awards, introductions, presentations, and proclamations, John Hull, Executive Director of the Roanoke Regional Partnership (RRP) available at the Town Clerk’s office as part of the permanent record. Mr. Hull commented on the activities and successes of the RRP over the past year Roanoke region. Mayor Grose expressed appreciation towards the Roanoke Regional Partnership. The next item on the agenda was the Consideration of public comments concerning the action to officially list the Vinton Historic District on the Virginia Landmarks Register and the National Register of Historic Places. The Mayor opened the Public Hearing at 6:57 p.m. Town Manager Peters introduced Michael Pulice; Senior Architectural Historian and Kate Kronau, Public Hearing Opened 3 Pulice and Ms. Kronau reviewed a PowerPoint presentation that will be available at the Town Clerk’s office as part of the permanent record. Mr. Pulice and Ms. Kronau both went over the process that the Town has been taking to get the downtown area registered as a Historic District affects those properties in the area. Hearing no comments, the Mayor closed the Public Hearing at 7:17 p.m. Public Hearing Closed Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution Committee Town Clerk Arias-Magallon commented that staff Committee based on how the Town has reformed the council committees and due to the committee some time. February 14 Community Development Committee meeting. Town Clerk Arias-Magallon had sent letters proposed action service. Vice Mayor Member Stovall made a motion to approve the Resolution Safety Committee Council Member McCarty, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved Resolution No. 2581 dissolving the Highway Safety Committee Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution through Pinnacle Bank. Finance Director/Treasurer Keen commented that the Town has outgrown what Bank of America has municipal accounts and are slowly taking options other options for credit cards. Mr. Keen surveyed They have a cash rebate program, which is a flat rebate regardless of what is purchased. All credit 4 as Truist and Bank of Botetourt did not have any rebate programs. Pinnacle allows employees to do everything from an online portal, report fraud concerns, increase credit limits Currently, with Bank of America, Finance staff must go through a number of customer service steps whenever something is needed or happens. With Pinnacle, all statements can be pulled online. Council Member interest. Council Member Mullins approve the Resolution Safety Committee Council Member Liles and carried by the following roll call vote, with all members voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose; Nays (0) – None; refrained from voting (1) – McCarty. Approved Resolution No. 2582 purchase card program through Pinnacle Bank Under reports from committees, Mr. Keen reported on the February 12, 2024, Finance Committee meeting. Mr. Keen commented that the committee went over the real estate tax rate and purchase cards that were already presented. Mr. Sexton commented on the public hearing regarding the real estate tax rate and personal property tax rates that will be held at the April 2nd Council meeting and February 29th. For financial statements, revenue projections are looking great. Meals tax, state sales tax, cigarette sales tax, and pari- exceeding budget expectations. The revenues for the general fund are outpacing the expenditures. Council Member Liles approve the Financial Statements for December 31, 2023 Member Mullins and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. December 31, 2023. Under reports from committees, Town Manager Peters reported on the February 14, 2024, Community Development Committee meeting. Mr. Peters commented that the committee discussed the Wasena Skatepark design options that the County is going over. The Town will be contributing the approved one-time funding for the Skatepark after July 1, 2024. The plan is to work this contribution in the FY25 budget. 5 study. The study shows that there is a high demand for having a hotel in Vinton. The Town is also going to start working on the water line on South Pollard Street. The next item that was discussed was the relocate a sewer lateral that was disrupted due to started, and the Town is working on getting those businesses in Vinton. discussed was dissolution which Council meeting. The next item that was discussed procedure c looking into changing the language to pursue those Plan. The Town released a Request for Proposals to help with the plan, received. The next item discussed was the Glade Creek Greenway Phase 2B update. There was approval of the additional funds request in January 2024 Planning Organization. The construction resumed activities on January 15, 2024, and the project is to be completed by the end of May 2024. The next item discussed was the Hardy Road and Gus Nicks Boulevard crosswalks update. The I Bids was [was what?] by Thursday, February 15, 2024. The bids will be coming to the Council for approval. There was one that was under budget. The next item discussed was the Woodland Place Stream Restoration Project update. Native planting is to be completed by the end of March 2024. Staff plans to pursue other storm drainage improvement projects. The committee decided to change the 8 a.m. meetings to 9 a.m. Town Manager Peters commented on canceling the March 5 Council meeting item that comes up. Mr. Peters commented on the Council Retreat on March 22nd commented on the road detour for S. Pollard Street that started today. The anticipation is for it to be closed for approximately 6 weeks. appreciation towards the businesses downtown. Mayor Grose, Council Member Mullins, and Council Member Liles commented on running for another term on the Council. Council commented 6 Council expressed appreciation towards Council Member Mullins for getting tickets for the hockey game. Mayor Grose towards Mr. Sexton for the invitation to the VLGMA Conference. adjourn the meeting; the motion was seconded by Council Member Mullins following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date March 19, 2024 Department Council Issue Proclamation – Multiple Sclerosis Summary Recognize the month of March as Multiple Sclerosis Education and Awareness Month in the Town of Virginia. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION A RESOLUTION RECOgNIzINg ThE WhEREAS, Multiple Sclerosis (MS) is a chronic, often debilitating, disease of the central nervous system that afflicts approximately 915,000 people in the United States; and, WhEREAS, it typically strikes young people in the prime of their life in their twenties, thirties, and forties; and, WhEREAS, symptoms can start as tingling, numbness in the limbs or nerves, loss of mobility, coordination, and vision and progress to paralysis; and, WhEREAS, women are more likely than men to have MS by about two to one; and, WhEREAS, symptoms can start as tingling, numbness in the limbs or nerves, loss of mobility, coordination, and vision and progress to paralysis; and, WhEREAS, March is Multiple Sclerosis Education and Awareness Month, and it is important to have better education and awareness of Multiple Sclerosis so that victims can lead more productive and satisfying lives to benefit themselves, their caregivers, families, and the entire community; and, WhEREAS, the exact cause of Multiple Sclerosis is unknown and there is no known cure; and, WhEREAS, every hour of every day, someone is newly diagnosed with MS; and WhEREAS, the Multiple Sclerosis Alliance of Virginia (MSAV) provides programs and services for anyone in Virginia whose life has been affected by MS; NOW, ThEREFORE, Mayor Bradley E. Grose and Vinton Town Council of the Town of Vinton, on behalf of all our citizens, do hereby recognize the month of March 2024 as MULTIPLE SCLEROSIS EdUCATION ANd AWARENESS MONTh in the Town of Virginia. IN WITNESS WhEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 19th day of March 2024. ____________________________ Bradley E. Grose, Mayor Meeting Date March 19, 2024 Department Finance/Treasurer Issue Consider adoption of a Resolution allowing the Town Treasurer and Finance Director to remove outstanding Personal Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file. Summary According to State Code Section 58.1-3940, collection of local taxes is only enforceable for five years following December 31 of the year for which such taxes were assessed. All efforts were made by the Treasurer’s Office to collect the delinquent taxes, including reporting them to the State Debt Set-Off Program. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 19, 2024, AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton is maintaining records of outstanding Personal Property delinquent taxes for 2017 in the amount of $8,656.10; and WHEREAS, the Town of Vinton is maintaining records of outstanding Vehicle License Fees for 2016 in the amount of $14,606.52; and WHEREAS, the personal property taxes and vehicle license fees are over five years old and collection is no longer enforceable by Section 58.1-3940, of the 1950 Code of Virginia as amended; and WHEREAS, the Treasurer’s Office/Finance Department has made all efforts to collect on these balances and has turned them over to collections and the State of Virginia Debt Set- Off Program. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby direct the Treasurer/Finance Director to have the outstanding accounts removed from the active records and placed in a permanent file where, if the opportunity arises, the accounts may be collected. This Resolution was adopted on a motion made by _____________, seconded by _____________________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date March 19, 2024 Department Planning and Zoning Issue Consider adoption of a Resolution awarding a construction bid and authorizing the Town Manager to execute a contract with F & B Contractors, Ltd., in the amount of $499,118.25, for the construction of: 1) Hardy Road Crosswalk – VDOT Project # U000-149-S51, P101, C501 (UPC 113322); Federal # HSIP -5128 (454,528): $263,661.75 2) Gus Nicks Boulevard Crosswalk – VDOT Project # U000-149-258, P101, M501 (UPC 119911); Federal # RSTP-5128 (459,529): $235,456.50 Summary The Town received two sealed bids for the Invitation for Bids (IFB) that was advertised on January 19, 2024, and due by February 15, 2024, as follows: 1) S.C. Rossi & Co, Inc, with a bid of $661,505.00; and 2) F & B Contractors, Ltd., with a bid of $498,705.75. Based on the received bids, F & B Contractors, Ltd. was the apparent Low Bidder. According to Mr. Thomas Marando, with WBCM/TranSystems, the engineering consultant retained by the Town; based on his bid tabulation review, F & B Contractors, Ltd.’s bid tabulation contained two minor errors. The two minor errors on the budget line items will increase F & B Contractors, Ltd.’s bid to $499,118.25, an increase of only $412.50. Even with this error, F & B Contractors, Ltd. is still deemed to be the apparent low bidder. Attachments 1) Staff Letter to VDOT Salem District Requesting Authorization to Award the Contract 2) VDOT Salem District Notification of Authorization to Award the Contract 3) Resolution Recommendation Motion to adopt Resolution. Town Council Agenda Summary www.VirginaDOT.org WE KEEP VIRGINIA MOVING DEPARTMENT OF TRANSPORTATION 731 Harrison Ave. Salem, VA 24153-0560 March 7, 2024 Ms. Anita McMillan Planning and Zoning Director/Project Administrator Town of Vinton 311 S. Pollard Street Vinton, VA 24179 SUBJECT: U000-149-S51, P101, C501 (UPC 113322) Federal #HSIP-5128 (528) Hardy Road/Dillon Woods Crosswalk Notification of Authorization to Award Dear Ms. McMillan, The Virginia Department of Transportation has approved the award of the subject federally funded project to F & B Contractors, Ltd., for the construction of the subject project. Please understand that construction monitoring and oversight must be performed in accordance with Chapter 13 of the Locally Administered Projects Manual. It is recommended that you invite representatives from VDOT Civil Rights, Construction and Materials Divisions to attend your preconstruction conference. You may coordinate this through me. Please note that any contract change orders that affect contract time or cost must be approved by VDOT prior to execution. STEPHEN C. BRICH, P.E. COMMISSIONER www.VirginaDOT.org WE KEEP VIRGINIA MOVING Do not hesitate to contact me at 540-795-9408 if you have any questions. Sincerely, David Thompson Engineer for Locally Administered Projects cc: Mr. Thomas DiGiulian, VDOT Salem District Project Development Engineer Ms. Lori Law, VDOT Salem District Civil Rights Division Mr. Anthony Ford, VDOT Salem PIM Director Mr. Jay Guy, VDOT Program Management Manager Mr. Alex Price, VDOT Salem District Location & Design Engineer Mr. Adam Czesnowski, VDOT Salem District LAP Supervisor Mr. Andrew Kahle, VDOT Salem District Construction Division Mr. Keith Noell, VDOT Salem District Materials Division www.VirginaDOT.org WE KEEP VIRGINIA MOVING DEPARTMENT OF TRANSPORTATION 731 Harrison Ave. Salem, VA 24153-0560 March 7, 2024 Ms. Anita McMillan Planning and Zoning Director/Project Administrator Town of Vinton 311 S. Pollard Street Vinton, VA 24179 SUBJECT: U000-149-258, P101, M501 (UPC 119911) Federal #RSTP-5128 (529) Gus Nicks Boulevard Pedestrian/Bicycle Crossing Notification of Authorization to Award Dear Ms. McMillan, The Virginia Department of Transportation has approved the award of the subject federally funded project to F & B Contractors, Ltd., for the construction of the subject project. Please understand that construction monitoring and oversight must be performed in accordance with Chapter 13 of the Locally Administered Projects Manual. It is recommended that you invite representatives from VDOT Civil Rights, Construction and Materials Divisions to attend your preconstruction conference. You may coordinate this through me. Please note that any contract change orders that affect contract time or cost must be approved by VDOT prior to execution. STEPHEN C. BRICH, P.E. COMMISSIONER www.VirginaDOT.org WE KEEP VIRGINIA MOVING Do not hesitate to contact me at 540-795-9408 if you have any questions. Sincerely, David Thompson Engineer for Locally Administered Projects cc: Mr. Thomas DiGiulian, VDOT Salem District Project Development Engineer Ms. Lori Law, VDOT Salem District Civil Rights Division Mr. Anthony Ford, VDOT Salem PIM Director Mr. Jay Guy, VDOT Program Management Manager Mr. Alex Price, VDOT Salem District Location & Design Engineer Mr. Adam Czesnowski, VDOT Salem District LAP Supervisor Mr. Andrew Kahle, VDOT Salem District Construction Division Mr. Keith Noell, VDOT Salem District Materials Division TOWN OF VINTON 311 S. POLLARD STREET VINTON, VIRGINIA 24179 PHONE: (540) 983-0605 FAX: (540) 983-0621 ANITA MCMILLAN EMAIL: amcmillan@vintonva.gov PLANNING AND ZONING DIRECTOR February 22, 2024 Mr. David Thompson VDOT LAP Engineer Salem District Location and Design 731 Harrison Avenue Salem, VA 24153 Subject: Intent to Award Construction Contract – VDOT’s Authorization Request: IFB # TOV-2024-002-PZ (1) Hardy Road Crosswalk – VDOT Project # U000-149-S51, P101, C501 (UPC 113322); Federal # HSIP -5128 (454,528) (2) Gus Nicks Blvd Crosswalk – VDOT Project # U000-149-258, P101, M501 (UPC 119911); Federal # RSTP-5128 (459,529) Dear Mr. Thompson: The Town of Vinton advertised a Notice of Invitation for Sealed Bids for the construction of the Hardy Road and Gus Nicks Boulevard Crosswalks in The Roanoke Times on Friday, January 19, 2024. The Town received two sealed bids for the crosswalks at the Vinton Municipal Building, 311 S. Pollard Street, Vinton, prior to 1:30 p.m., on Thursday, February 15, 2024. I, as the Town’s Project Manager, opened and read the bids aloud shortly after 1:30 p.m. in the Vinton Council Chambers as follows: (1) S.C. Rossi & Co, Inc, with a bid of $661,505.00; and (2) F & B Contractors, Ltd., with a bid of $498,705.75. Based the received bids, F & B Contractors, Ltd. was the apparent Low Bidder. According to Mr. Thomas Marando, with WBCM/TranSystems, the engineering consultant retained by the Town; based on his bid tabulation review, F & B Contractors, Ltd.’s bid tabulation contained two minor errors. The two minor errors on the budget line items will increase F & B Contractors, Ltd.’s bid to $499,118.25, an increase of only $412.50. Even with this error, F & B Contractors, Ltd. is still deemed to be the apparent low bidder. Hardy Road UPC # 113322 and Gus Nicks Blvd UPC # 119911 Crosswalks Project Intent to Award Authorization Request February 22, 2024 Page 2 of 2 Therefore, this letter is to serve as a written request for VDOT’s authorization for the Town of Vinton to award the construction contract to F & B Contractors, Ltd., in the corrected amount of $499,118.25. Contact information for F & B Contractors, Ltd., Virginia State Contractor’s License No. 2701033285, is as follows: Leslie Falls, Project Manager F & B Contractors, Ltd. 1787 Bold Branch Road Bedford, VA 24523 Office: 540-297-4420 Cell: 540-871-3949 lesfbcontractors@gmail.com Please see the attached required documents: 1. Bid Tabulation with all bids received. 2. As-Read Bid Results. 3. A copy of F & B Contractors, Ltd.’s Bid package including the Bid Form, Bid Bond, and the required VDOT forms C-48, C-111, and C-112; and 4. A copy of F & B Contractors, Ltd.’s contractor license. Should you have any questions or need additional information, please feel free to call me at 540-283-7008. Thank you in advance for your attention to this request. Sincerely, Anita J. McMillan Planning and Zoning Director/Project Manager c: Richard W. Peters, Jr., Town of Vinton Town Manager Jamie Hurt, Town of Vinton Capital Projects Manager Thomas Marando, PE, WBCM/TranSystems, Project Manager Attachments RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, MARCH 19, 2024, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the Invitation for Bids (IFB) notice for the construction Project for two new crosswalks was advertised on January 19, 2024; for (1) Hardy Road Crosswalk – VDOT Project # U000-149-S51, P101, C501 (UPC 113322); Federal # HSIP -5128 (454,528): $263,661.75 (2) Gus Nicks Boulevard Crosswalk – VDOT Project # U000-149-258, P101, M501 (UPC 119911); Federal # RSTP-5128 (459,529): $235,456.50; and WHEREAS, on February 15, 2024, the due date of the Invitation for Bids (IFB), the Town received two bids; (1) S.C. Rossi & Co, Inc., with a bid of $661,505.00; and (2) F & B Contractors, Ltd., with a bid of $498,705.75; and WHEREAS, on February 22, 2024, a letter and supporting documents were sent to Virginia Department of Transportation (VDOT) Salem District requesting authorization to award the construction project to F & B Contractors, Ltd.; and WHEREAS, on March 7, 2024, approval from VDOT was received for the Town to award the construction contract to F & B Contractors, Ltd., in the amount of $499,118.25, for the two crosswalks on Hardy Road and Gus Nicks Boulevard; and WHEREAS, the Project construction bid needs to be awarded and a contract executed for the construction of the two crosswalks. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby award the bid and authorizes the Town Manager to execute a contract with F & B Contractors, Ltd., in the amount of $499,118.25, for the construction of the Hardy Road and Gus Nicks Boulevard Crosswalks. This Resolution adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________ Antonia Arias-Magallon, Town Clerk 1 Meeting Date March 19, 2024 Department Council Issue Appointments to Boards/Commissions/Committees Summary Requesting Council make the following appointments: Board of Zoning Appeals Staff recommends reappointing Robert W. Benninger as a full member to the Vinton Board of Zoning Appeals to a new five-year term beginning April 3, 2024, and ending January 16, 2029. Council is being asked to re-appoint Robert W. Benninger to a term beginning April 3, 2024, and ending January 16, 2029. Attachments None Recommendations Motion to re-appoint Robert W. Benninger as a full member to the Vinton Board of Zoning Appeals to new five-year term beginning April 3, 2024, and ending January 16, 2029. Town Council Agenda Summary Meeting Date March 19, 2024 Department Finance Issue Finance Committee Summary The Finance Committee met on March 18, 2024, and the following items were discussed at the meeting: a. January 31, 2024 Financial Statements Attachments None Recommendations Approval of Financial Statement for January 31, 2024 Town Council Agenda Summary