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HomeMy WebLinkAbout3/21/2023 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, March 21, 2023 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. REVIEW OF THE CITIZEN GUIDLINES E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. COUNCIL MEMBERS ACTIVITIES G. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS H. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of February 21, 2023 2. Consider adoption of a Resolution authorizing the Town Council to appropriate funds of $10,000 for Vinton’s Tree Inventory Project. 3. Consider adoption of Resolution appropriating funds of VRSA funds for Police Vehicle damage 4. Consider adoption of Resolution appropriating funds of VRSA funds for Police Vehicle damage – Supplemental 5. Consider adoption of Resolution appropriating funds for Law Enforcement Summit I. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 J. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. K. BRIEFINGS 1. FOIA Training for Town Council– Jeremy Carroll L. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution allowing the Town Treasurer and Finance Director to remove outstanding water and sewer delinquent bills over five years old from the active records to a permanent file. – Andrew Keen 2. Consider adoption of a Resolution allowing the Town Treasurer and Finance Director to remove outstanding Personal Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file. – Andrew Keen M. TOWN MANAGER’S PROJECT UPDATES/COMMENTS N. REPORTS FROM COMMITTEES 1. Finance Committee – Andrew Keen a. Approval of Financial Statements for November 30, 2022, December 31, 2022, and January 31, 2023. 3. Public Works Committee – Bo Herndon O. COUNCIL P. MAYOR Q. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: March 24, 2023 – 8:00 a.m. – Council Retreat – Roanoke Higher Education Center April 4, 2023 – 6:00 p.m. – Regular Council Meeting – Council Chambers April 6, 2023 – 7:30 a.m. – State of the Town Address – Vinton War Memorial April 10, 2023 – 3:00 p.m. – Finance Committee Meeting – TOV Conference Room April 12, 2023 – 8:00 a.m. – Community Development Committee Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date March 21, 2023 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of February 21, 2023 Attachments February 21, 2023 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, FEBRUARY 21, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Sabrina McCarty Laurie J. Mullins MEMBERS ABSENT: Keith N. Liles STAFF PRESENT: Pete Peters, Town Manager/Town Clerk Antonia Arias-Magallon, Administrative Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Andrew Keen, Finance Director Nathan McClung, Assistant Planning and Zoning Director The Mayor called the meeting to order at 6:00 p.m. The Administrative Manager with Council Member McCarty, Mullins, Vice Mayor Stovall present. Council Member Liles absent. After a Moment of Silence, Council Member Mullins, led the Flag. announcements, Council Member McCarty announced the following: February 24 – Phlegar Hill; February 25 – Low Low Chariot; March 3 – The Oddfellows and March 4 – Stevie Nicks – all at 8 p.m. at Rosie’s; Theater on Ice every Saturday – 10:45 a.m. – 12 Noon and Open Skate weekdays – 1 p.m. – 3 :30 p.m. – Lancerlot; every Wednesday – 5:30 p.m. – 9 p.m. – Bingo; every Thursday – 5:30 p.m. – 9 p.m. – Trivia; every Friday and Saturday night – Live Music; February 26 – Baby goat snuggle – 2 – 4 p.m. all at the Twin Creeks Brewery; Tuesday and Thursday is $2.00 per game and Friday and Saturday is $15.00 for unlimited games at Vinton Bowling. Under requests to postpone, add to or change the order of agenda items, Andrew Keen, Finance Director requested to add item 2 under Section G, Consent Agenda, to consider adoption o Memorial Operating Supplies Account. 2 Council Member McCarty made a motion to approve the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 4-0; Yeas (4) – Stovall, Grose; Nays (0) – None; Absent (1) – Liles. Meeting of February 7, 2023 Resolution No. 2533 appropriating funds in Operating Supplies Account. Mayor Grose questioned the history of AMVETS information at a later time when the allocation of the funds is decided. Under awards, introductions, presentations and proclamations, Valuation Director, Ken Fay, gave a briefing on the 2023 Roanoke County Real Estate Reassessment. Mr. Fay reviewed a PowerPoint presentation, which will be on file in the Town Clerk’s Office as part of the permanent record. Mr. properties located in the County are assessed every year by January. The Code of Virginia requires Real Estate to be assessed at 100 percent of fair market value. Appraisal staff works in identifying, locating, and estimating the value of all properties in the county for tax purposes. Real estate values for Residential and Commercial significantly. Most of the increase is due to market values in the residential sector. From 2015 to 2019, the inflation rate stayed at a steady rate. The inflation has increased the past couple of years. The median sale prices for single family residential homes have increased in the past couple years for Roanoke County and Vinton. There has been a decrease in the number of total sales and foreclosures. For next year, the Federal Reserve continues interest rates. Real estate markets are slowing as a result of these increased rates. Assessment notices were mailed in January. The final deadline to apply for an appeal is September 8, 2023. Council Member Mullins questioned if the tax freeze option is still available to residents commented that it is and to call to the Commissioner of Revenue for any questions. commented on the increase of value and taxes for property owned in Vinton. Mr. Fay commented that the Board of Supervisors will be meeting at the end of March or beginning of April to set the rate for this year. The next item on the agenda was the Annual Update from the Roanoke Regional Partnership by 3 presentation, which will be on file in the Town Clerk’s Office as part of the permanent record. Regional Partnership covers and the five-year raised $4 million dollars for the next five years and has matched every public dollar. The four strategic talent attraction and wo expanded, bringing a lot of businesses to the region. Regional Partnership is working with businesses, digital advertising, leaders, and others to bring more to the region. There is over $150 million dollars being invested in the next two years. throughout the region. Partnership will be launching a new site study soon to identify additional regional collaboration. A new job board will be available on Get2KnowNoke. An early next year. Marathon’s reputation is spreading and this past race brought $1.2 million in economic impact. Mr. Hull expressed appreciation towards the Vinton law enforcement officers for their support. Virginia’s Blue States Cyclocross race series in 2022. This attracted a new audience of cyclocross racers. with an expanded footpri new attractions. It was another successful year with a 12 percent increase in attendance. Economic Impact for 2022, with just events was $3.7 million. Cross. invested. There have been a good mix of projects, expressed appreciation for the research staff. Mayor Grose expressed commented on how well of a job the region is doing. Under reports from Council Committees, Keen commented that 4 collection is at 59%. Food and Beverage tax collection is at 43%. The occupancy taxes for short term rentals is at 88%. Cigarette stamp sales are at 66% of budgeted revenue. Real Estate tax revenue generation was at a 44% collection rate for the fiscal year. Mr. Keen commented that many residents pay their taxes during the first billing in May, causing the previous fiscal year. Mr. Keen commented that the cash and financial health remain strong at $ investments and operational cash. The Grant Fund payment to the Western Virginia Water Authority. $2 million was moved from the utility fund to an investment fund. The Town o account with Bank of Botetourt to house repurposed ARPA funds which is fully insured by the FDIC. Mr. Keen commented that AMVETS, which supports the nation’s 20 million veterans, donated $500.00 to the Vinton War Memorial. Mr. Keen commented on the Town is awaiting final numbers from VDOT for the Mountain View Road project. There is approximately $600,000 of Town money and $500,000 of VDOT money on the project. The Town has plans to put another $500,000 of local dollars on the project from future Water Authority revenues in fiscal year 2024. The total of the project is estimated by VDOT to be $1.6 million. The use of local Town money will help expedite the project, whereas going to more revenue sharing project. The project that VDOT has put forward will help the Town receive some savings. Mr. Keen commented that Ms. Collins stopped by to discuss a possible change in the classification of a full-time employee to be decreased from 40 hours to 30 hours per week, which is more in work 30 hours per week would receive the same full- time benefits as those working 40 hours a week. Ms. Collins next com whom are paid the same whether they work 40 or more hours per week and discretionary time. The new policy would not require exempt employees to fill out their timesheets unless they use PTO. The current PTO policy proposes that 5 policy would not allow employees to accrue any PTO during any unpaid leave of greater than 40 hours or during any type of unpaid leave. The current policy for holiday pay allows full time employees receive a full day of 8 hours pay. The new policy would allow depending on their hours. Ms. Keen next commented on Ms. Collins’ proposal on the Police Department Contract which proposes that recruits who are not certified would be required years after training. If the recruits resign prior to the number of years required by contract, they would not receive the PTO payout made up of the time accrued during their dates of employment. They will also be required to reimburse the Town $400 for the cost of a vest fitted specifically to the individual. Mr. McClung presentation, which will be on file in the Town Clerk’s Office as part of the permanent record. Mr. McClung commented on the Downtown Fire Block Demolition and Re-Design project. Hill Studio of Roanoke has provided the Town with the design concepts and the demolition permits have been pu contractors. A early phases with options of havin stories. Mr. McClung next commented on the Vinton History Museum. There are n triggers. Hill Studio designed an elevator/lift to match the museum infrastructure. The Town allocated $25,000.00 last year. T allocating new funds this year due to there being funds not utilized. Mr. McClung next commented on the Cleveland Mart D provided three different first scenario included a multi-use of apartments and office, which is preferred by the Town. There are two alternative scenarios overall investment is $1.1 million based on the developer’s budget. The goal is to create more use for the town. Mr. McClung next commented that Marshall Stanley, Economic Development Specialist, gave an update 6 and its outreach. The partnership with RVTV has also created more engagement with residents. There will be an upcoming e-newsletter Council is signed up. Mr. McClung next commented the General Capital Project’s update. The Town has been working to fix the posts in the basement of the War Memorial building humidity levels and the goal is to have it fixed by the summer. Mr. McClung next commented on t Parking Lot project. The goal is to have the construction of the lot out to bid by this month. The engineer internal to the Hu Firm, left to work with another firm in the middle of the project. The Principal of the Hu Associates Firm stepped in and started working on the project. In the transition, there have been some delays. Mr. McClung next commented on Council visiting the Annex before the meeting. The Annex project has been going through a lot of in-house work. Currently, the Annex is going through data wiring and interior infrastructure. The Annex will be a secure space that will not have a reception area and will be by appointment only. Mr. McClung next Farmers Market water damage where busted in the bathroom. house work, saving the Town money. Council Member Mullins questioned how the pipes burst, and Mr. McClung volunteer that turned off the electric, which turned off the heaters in place. Mr. McClung next commented on the Tree Inventory Grant that will provide a list of all of the trees on the Town’s public land and any trees that are in the right of way that can be a p information on the trees will help identify if there are any diseased trees. The Town is currently looking for a tree company to execute the grant. The goal is to have the inventory completed by the end of the year. Mr. McClung two of the Virginia Housing Study. Phase one of the Housing Study received from Virginia Housing was 7 Phases two and three focus on the shopping center itself. Phase two of t development to turn the shopping center into a multi- use town center. The last phase will be the feasibility study to see if it will be affordable and practical for the future developers. Mr. McClung announced the following: March 24 – Council Retreat; April 1 – Clean Valley Day; April 6 – State of the Town and April 28 – Arbor Day Event. Vice Mayor Stovall commented on the Demolition. Mayor Grose commented on utilizing in house staff for the repair for the Farmers Market. Council Members commented on Pancakes with Police, that happened earlier in the morning. Council Member Mullins Town performing in house work on a lot of projects. Mayor Grose expressed appreciation for service that staff has provided for decades on the water system. Mayor Grose commented on the Water Authority working on Cleveland Avenue. McCarty commented on a local networking event at the Twin Creeks Brewery on February 28 from 5 to 7 pm that the Chamber will be hosting. Mayor Grose expressed appreciation to the staff for continuing to do a great job and appreciation to AMVETS for their donation three years Mayor Grose expressed appreciation to Marshall Stanley for the Town videos, publicity for the town, and the communication with citizens. adjourn the meeting; Council Member McCarty following vote, with all members voting: Vote 4-0; Yeas (4) – McCarty, Mullins, Stovall, Grose; Nays (0) – None; Absent (1) – Liles. APPROVED: Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters Jr., Town Clerk Meeting Date March 21, 2023 Department Planning and Zoning Issue Consider adoption of a Resolution authorizing the Town Council to appropriate funds of $10,000 for Vinton’s Tree Inventory Project. Summary Vinton staff applied for the Urban and Community Forestry Grant Program in September of 2022 from the Virginia Department of Forestry. The purpose of this grant is to have a better understanding of the state of trees in the Town, which can be used for future comprehensive planning purposes and ongoing maintenance/replacement strategies. The final product of this grant will include a robust list of trees and their current health and will be focused specifically on trees on town-owned properties and in the public right-of ways. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2023, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA VINTON’S TREE INVENTORY PROJECT WHEREAS, on September 7, 2004, the Town Council adopted a “Comprehensive Plan” which has a strategy to “encourage the retention of existing trees…and the planting of additional trees;” and WHEREAS, in December 2004, the Economic and Community Development Plan was developed to include the enhancement of the entrances and corridors to Vinton, including one of the overarching goals to enhance streetscapes by planting trees and shrubbery; and WHEREAS, The Downtown Vinton Revitalization Plan suggested that a tree planting campaign should be initiated for the town’s parking lots to encourage planting canopy trees in both public and private parking areas; and WHEREAS, in 2020, when Council members and staff worked together to develop three overarching goals to include in a five-year Strategic Plan for the future of the town, one of the goals was to “continue to enhance the town's infrastructure and livability” with the defined strategy to “continue to enhance the condition and appearance of the Town's public infrastructure and amenities;” and WHEREAS, in September 2022, the Planning and Zoning Department applied for the Urban and Community Forestry Grant Program which aims to encourage projects that promote the protection and enhancement of urban and community forest ecosystems, tree planting, the care of trees, and education on tree issues in cities, towns and communities; and WHEREAS, the grant will be used to conduct a tree inventory for trees on public land and right-of-ways to determine the current location of trees, their health and any impairment to public safet y; and WHEREAS, in December 2022 the Town was notified that the grant was awarded for a total of $5,000, which is reimbursable with a local match of $5000 required in cash or in-kind; and WHEREAS, this is a reimbursable grant program; therefore, the Town Council will have to authorize the monies be appropriated from the general revenue fund to the general expense fund for the tree inventory project. NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize the monies be appropriated from the general revenue fund to the general expense fund for the tree inventory project. BE IT FURTHER RESOLVED, that the Town Manager, for and behalf of the Town Council, is authorized to sign and/or submit all appropriate documents necessary for the completion of the tree inventory project. 2 BUDGET ENTRY GENERAL LEDGER: 250.25100 Appropriations $10,000.00 600.25000 Estimated Revenue $5,000.00 FROM REVENUE: 250.XXXX.XXX Revenue Reimbursement $5,000.00 250.XXXX.XXX Transfers In $5,000.00 TOTAL $5,000.00 TO EXPENDITURE: 250.XXXX.XXX Contractual Services $10,000.00 TOTAL $10,000.00 This Resolution adopted on motion made by Council Member _____________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________ Richard W. Peters, Jr., Town Clerk Meeting Date March 21, 2023 Department Police Issue Consider adoption of a Resolution appropriating funds in the amount of $6,342.86 for the receipt of an insurance claim made on a vehicle (Unit 1114) of the Police Department. Summary On November 7, 2022, Unit 1114 was damaged after being struck by a vehicle. The proper insurance filings were made to the Virginia Risk Sharing Association (VRSA) and has been received into the Revenue Account 200.1901.001 – Recoveries and Rebates in the amount of $6,342.86. It is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Police Department Operating Budget Account Number 200.3101.304 – Maintenance and Repair of Equipment. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on November 7, 2022, Unit 1114 was damaged after being struck by a vehicle; and WHEREAS, the proper insurance filings were made to the Virginia Risk Sharing Association (VRSA) and has been received into the Revenue Account 200.1901.001 – Recoveries and Rebates in the amount of $6,342.86; and WHEREAS, in order for the repair work to be completed, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Police Department Operating Budget Account Number 200.3101.304 – Maintenance and Repair of Equipment. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction: BUDGET ENTRY GENERAL LEDGER: 200.25100 Appropriations $6,342.86 200.25000 Estimated Revenue $6,342.86 FROM REVENUE: 200.1901.001 Recoveries and Rebates $6,342.86 TO EXPENDITURE: 200.3101.304 Maintenance & Repair of Equipment $6,342.86 TOTAL $6,342.86 This Resolution was adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______ Richard W. Peters, Jr., Town Clerk Meeting Date March 21, 2023 Department Police Issue Consider adoption of a Resolution appropriating funds in the amount of $1,366.26 for the receipt of an insurance claim made on a vehicle (Unit 1114) of the Police Department. – Supplemental. Summary On November 7, 2022, Unit 1114 was damaged after being struck by a vehicle. The proper insurance filings were made to the Virginia Risk Sharing Association (VRSA) and has been received into the Revenue Account 200.1901.001 – Recoveries and Rebates in the amount of $1,366.26. It is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Police Department Operating Budget Account Number 200.3101.304 – Maintenance and Repair of Equipment. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on November 7, 2022, Unit 1114 was damaged after being struck by a vehicle; and WHEREAS, the proper insurance filings were made to the Virginia Risk Sharing Association (VRSA) and has been received into the Revenue Account 200.1901.001 – Recoveries and Rebates in the amount of $1,366.26; and WHEREAS, in order for the repair work to be completed, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Police Department Operating Budget Account Number 200.3101.304 – Maintenance and Repair of Equipment. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction: BUDGET ENTRY GENERAL LEDGER: 200.25100 Appropriations $1,366.26 200.25000 Estimated Revenue $1,366.26 FROM REVENUE: 200.1901.001 Recoveries and Rebates $1,366.26 TO EXPENDITURE: 200.3101.304 Maintenance & Repair of Equipment $1,366.26 TOTAL $1,366.26 This Resolution was adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______ Richard W. Peters, Jr., Town Clerk Meeting Date March 21, 2023 Department Police Issue Consider adoption of Resolution appropriating funds received from Police Donations in the amounts of $150.00 for Law Enforcement Summit. Summary On March 3, 2022, our police department received donations toward expenses for a Law Enforcement Summit. The cash donation was received into the Revenue Account 200.1899.016 – Police Donations in the amount of $150.00. It is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1899.016 – Police Donations to the Police Department Operating Budget Account Number 200.3101.316 – Police Donations Used. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, on March 3, 2022, our police department received donations toward expenses for a Law Enforcement Summit WHEREAS, The cash donation was received into the Revenue Account 200.1899.016 – Police Donations in the amount of $150.00; and WHEREAS, in order for the funds to benefit the intended use, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1899.016 – Police Donations to the Police Department Operating Budget Account Number 200.3101.316 – Police Donations Used. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following accounting transaction: BUDGET ENTRY GENERAL LEDGER: 200.25100 Appropriations $150.00 200.25000 Estimated Revenue $150.00 FROM REVENUE: 200.1899.016 Police Donations $150.00 TO EXPENDITURE: 200.3101.316 Police Donations Used $150.00 TOTAL $150.00 This Resolution was adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______ Richard W. Peters, Jr., Town Clerk Meeting Date March 21, 2023 Department Town Attorney Issue Briefing on FOIA training for Town Council. Summary As of July 1, 2020, all local elected officials and executive directors and members of each industrial development authority and economic development authority are required to receive FOIA training "within two months after assuming the local elected office and thereafter at least once during each consecutive period of two calendar years commencing with the date on which he last completed a training session." Attachment None Recommendations None Town Council Agenda Summary Meeting Date March 21, 2023 Department Finance/Treasurer Issue Consider adoption of a Resolution allowing the Town Treasurer/Finance Director to remove outstanding water and sewer delinquent bills over five years old from the active records to a permanent file. Summary As of December 31, 2022, the water and sewer accounts over five years old and inactive have been deemed uncollectible in the amount of $8,602.61. All efforts have been made to collect the delinquent water and sewer bills, including submitting them to debt set-off program for collection. The delinquent listings are available in the Treasurer’s office and will be maintained in the event that an opportunity should arise to collect one of these outstanding accounts. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, MARCH 21, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton is maintaining records of outstanding water and sewer accounts from 2017; and WHEREAS, as of December 31, 2022 the water and sewer accounts over five years old and inactive have been deemed uncollectible in the amount of $8,602.61; and WHEREAS, the Finance Department has made all possible efforts to collect on these outstanding balances, including the submitting of these accounts to the debt set-off program. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby direct the Treasurer/Finance Director to have the outstanding amounts removed from the active records and placed in a permanent file where, if the opportunity arises, the accounts may be collected. This Resolution adopted on motion made by ________________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________ Bradley E. Grose, Mayor ATTEST: __________________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date March 21, 2023 Department Finance/Treasurer Issue Consider adoption of a Resolution allowing the Town Treasurer and Finance Director to remove outstanding Personal Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file. Summary According to State Code Section 58.1-3940, collection of local taxes is only enforceable for five years following December 31 of the year for which such taxes were assessed. All efforts were made by the Treasurer’s Office to collect the delinquent taxes, including reporting them to the State Debt Set-Off Program. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, March 21, 2023 AT 6:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton is maintaining records of outstanding Personal Property delinquent taxes for 2017 in the amount of $5,874.51; and WHEREAS, the Town of Vinton is maintaining records of outstanding Vehicle License Fees for 2016 in the amount of $13,235.54; and WHEREAS, the personal property taxes and vehicle license fees are over five years old and collection is no longer enforceable by Section 58.1-3940, of the 1950 Code of Virginia as amended; and WHEREAS, the Treasurer’s Office/Finance Department has made all efforts to collect on these balances and has turned them over to collections and the State of Virginia Debt Set- Off Program. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby direct the Treasurer/Finance Director to have the outstanding accounts removed from the active records and placed in a permanent file where, if the opportunity arises, the accounts may be collected. This Resolution adopted on motion made by ________________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date March 21, 2023 Department Finance Issue Finance Committee Summary The Finance Committee met on March 13, 2023 and the following items were discussed at the meeting: a) January 31, 2023 Financial Statements b) Resolution for appropriation of VRSA funds for Police Vehicle damage c) Resolution for appropriation of VRSA funds for Police Vehicle damage- supplemental d) Resolution for appropriation of Cash for Law Enforcement Summit e) Investment discussion Attachments None Recommendations Approval of Financial Statements for November 30, 2022, December 31, 2022, and January 31, 2023. Town Council Agenda Summary Meeting Date March 21, 2023 Department Public Works Issue Public Works Committee Summary The Public Works Committee met on March 15, 2023 and the following items were discussed at the meeting: a) Signal Lights b) Garthright Bridge c) Cleveland Ave Water Line d) Glo Fiber e) Street Light Conversion – Gus Nicks – Washington Ave f) Stormwater Projects g) Refuse Project Attachments None Recommendations No action required Town Council Agenda Summary