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HomeMy WebLinkAbout5/16/2023 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, May 16, 2023 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. REVIEW OF CITIZEN GUIDELINES E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS F. COUNCIL MEMBER’S ACTIVITIES G. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS H. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of May 2, 2023. I. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Recognitions – Bo Herndon 2. Proclamations: a. Roanoke Rail Yard Dawgs b. Public Works Week (May 21 – 27) – Bo Herndon c. Business Appreciation Month – Chasity Barbour Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 J. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. K. PUBLIC HEARINGS 1. Consideration of public comments regarding the proposed FY 2023-2024 Town of Vinton Budget. a. Open Public Hearing • Report from Staff – Cody Sexton • Receive public comments • Council discussion and questions b. Close Public Hearing c. Action to be taken on June 6, 2023 L. BRIEFINGS M. ITEMS REQUIRING ACTION 1. Consider approval of Financial Statements for March 31, 2023. N. TOWN MANAGER’S PROJECT UPDATES/COMMENTS O. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES 1. Comprehensive Economic Development Strategy (CEDS) 2. Roanoke Valley Transportation Planning Organization (RVTPO) 3. Greater Roanoke Transit Company (GRTC) P. REPORTS FROM COMMITTEES 1. Public Works Committee – Bo Herndon Q. COUNCIL R. MAYOR S. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: June 6, 2023 – 6:00 p.m. – Regular Council Meeting – Council Chambers June 12, 2023 – 3:00 p.m. – Finance Committee Meeting – TOV Conference Room June 14, 2023 – 8:00 a.m. – Community Development Committee Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date May 16, 2023 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of May 2, 2023 Attachments May 2, 2023 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 5:00 P.M. ON TUESDAY, MAY 2, 2023, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina McCarty Laurie J. Mullins STAFF PRESENT: Pete Peters, Town Manager/Town Clerk Cody Sexton, Assistant Town Manager/Treasurer Antonia Arias-Magallon, Administrative Manager Jeremy Carroll, Town Attorney Fabricio Drumond, Police Chief Andrew Keen, Finance Director Chasity Barbour, Community Programs & Facilities Director Dana Boyd, Community Programs & Facilities Supervisor Caroline Loveland, Community Programs Coordinator Amanda Payne, Community Programs & Facilities Coordinator Marshall Stanley, Economic Development Specialist Anita McMillan, Planning and Zoning Director The Mayor called the meeting to order at 5:00 p.m. The Administrative Manager called the role with Council Member Liles, McCarty, Council Member Mullins, Stovall, and Mayor Grose present. After a Moment of Silence, Skylour Stultz, Chasity Barbour’s daughter, led the Allegiance to the U.S. Flag. announcements, Council Member McCarty announced the following: Tuesday through Friday from 9 a.m. to 5 p.m. and Saturday from 9 a.m. to 2 p.m. – The Vinton Farmers Market will be open; May 20 – Building Rear Parking lot; May 20 – Vinton Palooza from 1 p.m. to 6 p.m. at the Vinton War Memorial; May 20 – Vinton Car Show from 3 p.m. to 6 p.m. at the Vinton Farmer’s Market. interested to visit one of the many restaurants and entertainment venues in our community, such as Rosie’s, LancerLot, Twin Creeks, Vinton Bowling, Defy Gravity, etc. More information can be found on each venue’s website or social media. And for 2 Vinton, please visit the IN Vinton Facebook page, and don’t forget to like and share. Under Council Member Activities, Council Member Mullins announced the following: April 27 – Mayor Grose attended the Roanoke Valley- Alleghany Regional Commission Meeting; April 27 – Vice Mayor Stovall attended the Roanoke Valley Transportation Planning Organization Meeting; April 28 – Celebration; April 29 – All Members attended the Dogwood Festival; May 1 – Mayor Grose attended Community Meeting. Council Member Mullins made a motion to approve the motion was seconded by Vice Mayor Stovall and voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. of April 18, 2023. The next item on the agenda to consider is a Proclamation for GBS/CIDP Awareness Month. Proclamation to Rick Forney, GBS/CIDP Mid- Atlantic Regional Director & Southwest Virginia Liaison. Mr. Forney expressed appreciation to the Town and Council and gave brief comments. Under awards, introductions, presentations, and proclamations, Vice Mayor Stovall presented the National Police Week Proclamation Drumond. Chief Drumond expressed appreciation and gave brief comments. Under awards, introductions, presentations, recognized Supervisor, Dana Boyd, Community Programs & Facilities Coordinator, Amanda Payne, Community Programs Coordinator, Caroline Loveland, and Director, Chasity Barbour for their recognition as Roanoke’s Best of 2023. expressed appreciation f for the hard work and the ladies’ impact Town and the community. 3 Under briefings, Town Manager Peters reviewed the recommended budget for FY2023- 2024 with a PowerPoint that will be on file at the Fiscal Year 2024 is $12,532,963, the Grant Fund is $4,000, the Capital Fund is $1,336,000 and the proposed Stormwater Fund is $409,153. The total Fiscal Year 2024 propo $14,282,116. Mr. Sexton commented that the Public Hearing for the FY23-24 budget will be held on May 16 and advertised on May 4 and May 11 in Messenger. The next item on the agenda was to consider MARCUS Alert Program for behavioral health. Chief Drumond commented on the importance of procedures in place. Mandy Lee, Director of MARCUS Alert and Crisis Intervention Team will be on file at the Town Clerk’s office as part of health crisis. Vice Mayor Stovall commented on the response and how it would work. Ms. Lee commented that when a 911 call comes in, a police officer will be officers will decide on what steps are needed. Ms. Lee commented on the options and responses that are available for different types of situations. Council expressed appreciation for the information and the program. Council Member Mullins adopt the Resolution as presented; the motion was seconded by Vice Mayor Stovall and carried by the following roll call vote, with all members vo Vote 5-0; Yeas (5) – Liles, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2550 approving and establishing the Program for behavioral health. 4 The next item on the agenda was to consider adoption of a Resolution between the Town of Vinton and Improvement, LLC. Economic Development Specialist Marshall Stanley commented that the Town is provide funds in the amount not exceeding $205,000 to induce the Company to develop and operate the aforementioned Project appreciation to Council and t commented that the project should be expected to finish in midsummer. that they are looking forward to the opening. Council Member Liles made a motion to adopt the Resolution as presented seconded by Council Member McCarty and members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2551 authorizing the To Agreement between the Town of Vinton and South Pollard Improvement, LLC. The next item on the agenda was to consider adoption of a Resolution authorizing the Town Manager between the Town of Vinton and CMART Holdings, LLC. Mr. Stanley commented that the Town is willing to $250,000. Vice Mayor Stovall made a motion to adopt the Resolution as presented seconded by Council Member Liles and carried by Vote 5-0; Yeas (5) – Liles, McCarty, Grose; Nays (0) – None. Adopted Resolution No. 2552 authorizing the Town Manager Agreement between the Town of Vinton and CMART Holdings, LLC. The next item on the agenda was to consider adoption of a Resolution Manager for and on behalf of the Town of Vinton, to file an app Department of Conservation and Recreation’s (VA Parking Improvements and Accessible Restroom Facility Project. Adopted Resolution No. 2553 authorizing the Town Manager for and on behalf of the Town 5 Director of Planning and Zoning Anita McMillan commented that the grant application will provide a fully accessible restroom on the Greenway Trail that will require a concrete path to the bathroom and a parking spot. Council Member McCarty adopt the Resolution as presented; the motion was seconded by Council Member Mullins and carried voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) – None. Creek Greenway T Facility Project. Town Manager Peters expressed to the Police Department, Public Works Department, and Communications Department for budget. Council Members expressed appreciation for the Dogwood Parade turnout hard work. Council commented on the budget and commented on the street lights. Mayor Grose expressed appreciation to staff for their hard work on the Dogwood Parade. Mayor Grose expressed appreciation Attorney, Jeremy Carroll. commented on celebrating Clean Valley Day and picking up trash. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, Mullins, Stovall, McCarty, Grose; Nays (0) APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Richard W. Peters, Jr., Town Clerk Meeting Date May 16, 2023 Department Public Works Issue Recognition of Jason Davison and Billy Robb. Summary Bo Herndon will recognize Jason Davison for placing 1st place and Billy Robb for placing 2nd place in the Bucket Truck competition at the Regional Equipment Rodeo on April 26, 2023. Recommendations Present Certificates Town Council Agenda Summary Meeting Date May 16, 2023 Department Council Issue Proclamation – Roanoke Rail Yard Dawg Summary Roanoke Rail Yard Dawgs celebrate the hockey team’s first-ever Presidents Cup Championship title. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, the Roanoke Rail Yard Dawgs competed in and won the franchise’s first-ever President’s Cup Championship title; and WHEREAS, the Roanoke Rail Yard Dawgs made history this season with a record-breaking 32 total wins and a 9-game winning streak led by head coach, Dan Bremmer; and WHEREAS, the Town of Vinton is proud to celebrate this victory with the Rail Yard Dawgs and be a part of hockey history in the Roanoke Valley by once being home to the Virginia Lancers, a predecessor of the Rail Yard Dawgs, whom played at the LancerLot Sports Complex in Vinton; and WHEREAS, Henry Brabham, a former Vintonite, founded the East Coast Hockey League and helped construct the LancerLot Sports Complex to be home to the Virginia Lancers; and WHEREAS, the LancerLot Sports Complex helps to grow the sport of hockey in Vinton and the greater Roanoke Region by providing a sheet of ice for organized and recreational hockey activities. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby express our sincere appreciation and congratulations to the Roanoke Rail Yard Dawgs for their winning. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of May 2023. ____________________________________ Bradley E. Grose, Mayor Meeting Date May 16, 2023 Department Public Works Issue Proclamation – National Public Works Week Summary The American Public Works Association advocates the recognition and celebration of Public Works Week in all cities, counties, and towns across the U.S. Public works is the thread that connects us all, no matter where we live in the world. The Week proudly honors the vital contribution Public Works professionals make every day to communities all across North America and invites the public to celebrate their dedication and influence on our society. From disposing of solid waste to maintaining our roads and bridges, removing snow on our roadways or devising emergency management strategies, Public Works services help determine the quality of life of our community. "Connecting the World Through Public Works" is the theme for the 2023 National Public Works Week. This year’s theme highlights the way public works professionals connect us physically, through infrastructure, and inspirationally, through service to their communities as they carry out their duties with pride. For sixty-three years, this celebration has highlighted the impact that public works has on our daily lives. Our community of 8,000 citizens in the Town depends on the men and women of the public works profession who work tirelessly every day and often at night and on weekends, under all weather conditions with quiet dedication to serve and support our community. Traditionally, the week is recognized by proclamations from the U. S. Senate, U.S. House, and the Governor of Virginia. This will be the eighteenth year of celebration in the Town of Vinton. Attachments Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, Public Works services provided in the Town are an integral part of our citizens, institutions, businesses, and industries’ everyday lives and well-being; and WHEREAS, public support of the importance of effective and efficient Public Works services such as street maintenance, sidewalk repair, solid waste collection, recycling, traffic signal & sign maintenance, snow & ice removal, and stormwater collection, improves the morale and performance of Public Works staff; and WHEREAS, the health, safety, economic growth, and quality of life in our Town greatly depend on these vital Public Works services; and WHEREAS, Public Works staff also provide critical response capabilities, experience, and support in times of emergency; and WHEREAS, the efficiency of the qualified and dedicated people who staff Public Works is positively influenced by the citizens’ attitude and understanding of the important services the staff provides. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim May 21, 2023, to May 27, 2023, as NATIONAL PubLIC WORkS WEEk in the Town of Vinton. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of May 2023. ____________________________________ Bradley E. Grose, Mayor Meeting Date May 16, 2023 Department Council Issue Proclamation – Business Appreciation Month Summary Chasity Barbour, Community Programs Director will present the Proclamation. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, May is Business Appreciation Month in Virginia and was created by the Virginia Department of Housing & Community Development to honor our local businesses; and WHEREAS, Our private sector partners play an integral role in making the Town of Vinton more than just a locality, but a community with unique opportunities and offerings; and WHEREAS, The local business community creates jobs, grows the local tax base, and drives traffic within the Town of Vinton to support the local economy; and WHEREAS, Public-private partnerships are the backbone of economic development which catalyze the attraction of new businesses and the retention and expansion of existing businesses; and WHEREAS, the Town of Vinton recognizes the accomplishments of Vinton’s entrepreneurs, small and medium-size businesses, and major employers that contribute greatly to building and sustaining Vinton’s’ economy. NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby recognize the month of May 2023 as SMALL buSINESS APPRECIATION MONTH in the Town of Vinton and call upon all citizens of the Town of Vinton and surrounding areas to recognized small businesses. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of May, 2023. ____________________________ Bradley E. Grose, Mayor Meeting Date May 16, 2023 Department Administration Issue Consideration of public comments regarding the proposed FY2023-2024 Town of Vinton Budget Summary This year’s budget represents a balanced budget with an optimistic outlook. The proposed FY24 Budget for the General Fund totals $12,532,963, which represents an increase of 22.3% or $2,286,267 over the previous fiscal year. The proposed FY24 Budget for all funds totals $14,282,116, which represents an overall decrease of 19.5%. RECOMMENDED BUDGET ALLOCATION BY FUND Allocation by fund, as well as a comparison to the previous FY23 budget, is as follows: Adopted FY23 Proposed FY24 $ Variance % Variance Total $17,744,709 14,282,116 (-3,462,593) -19.5% The Notice of this Public Hearing was advertised in The Vinton Messenger on May 4 and May 11, 2023. A more detailed presentation will be given to Council by staff during the Public Hearing. Attachments PowerPoint Presentation Recommendations Conduct Public Hearing Action to be taken on June 6, 2023 Town Council Agenda Summary Meeting Date May 16, 2023 Department Finance Issue Finance Committee Summary Consider approval of Financial Statements for March 31, 2023. Attachments None Recommendations Approval of Financial Statements for March 31, 2023. Town Council Agenda Summary Meeting Date May 16, 2023 Department Council Issue Appointments to Boards and Commissions Summary Comprehensive Economic Development Strategy (CEDS) Staff recommends that Council Member Mullins be appointed to replace Vice Mayor Stovall, to the Board for a three-year term beginning July 1, 2023, and ending June 30, 2026. Chris McCarty’s term, on Comprehensive Economic Development Strategy (CEDS) expires on June 30, 2023. Mr. McCarty is interested in being re-appointed. Council needs to re-appoint Chris McCarty to a new three-year term beginning July 1, 2023, and ending June 30, 2026. Greater Roanoke Transit Company Board Andrew Keen’s term, on the Greater Roanoke Transit Company Board (GRTC) expires on June 30, 2023. Mr. Keen is interested in being re-appointed. Council needs to re-appoint Andrew Keen to a new one-year term beginning July 1, 2023, and ending June 30, 2024. Roanoke Valley Transportation Planning Organization (RVTPO) Cody Sexton’s term, on the Roanoke Valley Transportation Planning Organization (RVTPO), expires on June 30, 2023. Mr. Sexton is interested in being re-appointed. Council needs to re- appoint Cody Sexton to a new three-year term beginning July 1, 2023, and ending June 30, 2026. Keith Liles’ term, on the Roanoke Valley Transportation Planning Organization (RVTPO), expires on June 30, 2023. Mr. Liles is interested in being re-appointed. Council needs to re-appoint Keith Liles to a new three-year term beginning July 1, 2023, and ending June 30, 2026. Michael Stovall’s term, on the Roanoke Valley Transportation Planning Organization (RVTPO) expires on June 30, 2023. Mr. Stovall is interested in being re-appointed. Council needs to re- Town Council Agenda Summary appoint Michael Stovall to a new three-year term beginning July 1, 2023, and ending June 30, 2026. Attachments Boards and Commissions Booklet Summary Pages Recommendations Motion to appoint Laurie Mullins to the Comprehensive Economic Development Strategy (CEDS) for a three-year term beginning July 1, 2023 and ending June 30, 2026. Motion to re-appoint Chris McCarty to the Comprehensive Economic Development Strategy (CEDS) for a new three-year term beginning July 1, 2023, and ending June 30, 2026; Andrew Keen to the Greater Roanoke Transit Company Board (GRTC) for a new one-year term beginning July 1, 2023, and ending June 30, 2026; Cody Sexton, Keith Liles, and Michael Stovall to the Roanoke Valley Transportation Planning Organization (RVTPO) for a new term beginning July 1, 2023, and ending June 30, 2026. May 8, 2023 1 ROANOKE VALLEY-ALLEGHANY REGIONAL COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY COMMITTEE (CEDS) NAME ADDRESS INITIAL APPOINTMENT EXPIRES ROANOKE VALLEY TRANSPORTATION PLANNING ORGANIZATION (RVTPO) NAME ADDRESS INITIAL APPOINTMENT EXPIRES Greater Roanoke Transit Company Board NAME ADDRESS INITIAL APPOINTMENT EXPIRES Meeting Date May 16, 2023 Department Public Works Issue Public Works Committee Summary The Public Works Committee met on May 10, 2023, and the following items were discussed at the meeting: a. Project Updates – Stormwater, GloFiber, Cleveland Water Line b. Walnut & Cleveland Paving c. Mountain View Rd Paving d. Goals for Next Round of Paving e. Equipment Rodeo Recognition Attachments None Recommendations No action required Town Council Agenda Summary