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HomeMy WebLinkAbout5/21/2024 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, May 21, 2024 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting of May 7, 2024 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Public Works Week Proclamation 2. Public Works Rodeo Recognition – Bo Herndon 3. GBS/CIDP Awareness Month Proclamation – Rick Forney G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda H. PUBLIC HEARINGS 1. Consideration of public comments regarding the proposed FY 2024-2025 Town of Vinton Budget. a. Open Public Hearing • Report from Staff – Cody Sexton • Receive public comments • Council discussion and questions Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 b. Close Public Hearing c. Action to be taken on June 4, 2024 I. ITEMS REQUIRING ACTION J. REPORTS FROM COMMITTEES 1. Public Works Committee – Bo Herndon 2. Finance Committee – Andrew Keen a. Consider approval of Financial Statements for March 31, 2024. K. APPOINTMENTS TO BOARDS/COMMISSION/COMMITTEES 1. Appointments to Planning Commission – Town Clerk L. TOWN ATTORNEY M. TOWN MANAGER’S PROJECT UPDATES/COMMENTS N. COUNCIL AND MAYOR O. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS AND TOWN EVENTS: May 27, 2024 – Memorial Day –Town Offices Closed June 4, 2024 – 6:00 p.m. – Regular Council Meeting – Council Chambers June 12, 2024 – 9:00 a.m. – Community Development Committee Meeting – TOV Annex June 17, 2024 – 3:00 p.m. – Finance Committee Meeting – TOV Annex June 18, 2024 – 6:00 p.m. – Regular Council Meeting – Council Chambers June 19, 2024 – Juneteenth –Town Offices Closed NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date May 21, 2024 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of May 7, 2024 Attachments May 7, 2024 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, MAY 7, 2024, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina M. McCarty Laurie J. Mullins STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Andrew Keen, Finance Director/Treasurer Donna Collins, Human Resources/Risk Management Director Marshall Stanley, Economic Development Specialist Fabricio Drumond, Police Chief Jeremy Carroll, Town Attorney Mayor Grose called the meeting to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events/ announcements, and Council Activities, Council Member McCarty announced the following: May 27 – Town offices will be Memorial Day; Chamber of Commerce will be hosting their Mingles at the Market Saturday of each month; June 1 – Community Ice Cream Social at the Vinton History Museum; June 19 – Town offices will be closed in observance of Juneteenth; and July 4 – closed in observance of Independence Day. There Memorial in the morning and a Fireworks display Memorial beginning later that night at 6 p.m. Council Member McCarty encouraged everyone to visit the entertainment venues social media and website for more information. Council Member Mullins announced the following Council activities: April 20 – 2 22 – Mayor Grose, Council Member Liles, Council Member McCarty, and Council Member Mullins attended the Mural Unveiling at the Annex building; April 24 – Council Member McCarty attended the Meeting; April 25 – Council Member McCarty, and attended the Arbor Day Celebration; April 26 and 27 – Mayor Grose, Vice Mayor Stovall, Council attended the Dogwood Festival; April 30 – Mayor Member Mullins attended the Safe Streets 4 All Open House Public Meeting; May 2 – Mayor Grose, Council Members Mullins and Council Member McCarty attended the game with staff; and May 6 and 7 – Mayor Grose, McCarty attended the CPR training at the Annex. Council Member Liles made a motion to approve the Consent Agenda as presented; the motion was seconded by Vice Mayor Stovall and voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; and Nays (0) – None. April 16, 2024. Under awards, introductions, presentations, and proclamations, Vice Mayor Stovall presented the National Police Officers Week Proclamation. Council expressed appreciation towards the Vinton Police Department for their hard work. Under awards, introductions, presentations, and proclamations, Deputy Town Manager Sexton presented the Certificate of Distinguished Budget Presentation Award for the fiscal year 2023 – 2024 which was awarded Department. This is the eighth year that the Town has received the award. budget. Under briefings, Mr. Stanley gave an the Economic Development Department projects that are currently taking place in the Town Stanley commented on the Gish Mill property. The contractors plan to be on the property this July. This construction should last about 15 months. Mr. Stanl hotel project. The Town is currently working with different investors. Mr. Stanley 3 and the hotel project sparked their interest. The Town plans to meet with them again later this month. Mr. Stanley next commented on the performance agreement with Cleveland Mart. Cleveland Mart owners are currently working to get the plumbing completed. The first payment of the performance agreement has been processed. Mr. Stanley commented that T progress and has some plumbing issues that the owner is working on. South Pollard Street from tomorrow morning starting at 9 a.m. to work on the sewer. Mr. Stanley commented that Marcos Pizza is working with the Regional Chamber and Vinton Chamber on their ribbon cutting that will be held on May 22 at Noon. Marcos Pizza is officially open to the public. Living Services will have a ribbon cutting on May 29 at 9 a.m. Impact Living Services will also work with the Regional Chamber and the Vinton Chamber on their ribbon cutting. commented that DownHome Pharmacy is currently open and will be scheduling a ribbon cutting. Mr. Stanley commented that the Town is working with prospects interested in bringing their business to Vinton. Brownfield Grant that the Town was awarded for $500,000.00. The Town is currently using the grant on three different properties. Mr. Stanley next commented that CodeR gained over 200 subscribers and the e-newsletter over 400 subscribers. Mr. Stanley commented that the Gauntlet celebrated its 10th anniversary Stanley has been a part of the Gauntlet’s business plan and pitch judging. that the Town hosted their 3rd group, the Harvest Foundation, for a tour of the Town which went well. Mr. Stanley commented that a lot is going on in Vinton. The Town is working hard to bring in more businesses to the area. Mayor Grose commented on the EPA grant and expressed his appreciation to Town staff for getting the grant. Under briefings, Town Manager Peters gave an overview of the recommended fiscal year 2024 – 2025 budget. Mr. Peters reviewed the PowerPoint that will be at the Town Clerk’s Office as part of the permanent record. there is no tax rate increase for the 2024 calendar 4 $14,879,829, a 4.19% increase from the FY24 budget of $14,282,116. For expenditures, the FY25 proposed budget amount is $13,610,991, an 8.60% increase variance from the FY24 budget of $12,532,963. expects the full- personnel. The total proposed capital fund amount is expected to be $660,000. There will be a public hearing regarding the FY25 proposed budget at the May 21, 2024, Council m adoption is scheduled to take place at the June 4, 2024, Council meeting. Council expressed appreciation for budget is doing. Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution approving the Employee Handbook changes. Donna Collins commented on the changes to the changes were discussed last year, but the changes to the Handbook were delayed. commented that the employee classification was changed. The Town currently has a full-time The change to the Handbook would make it a minimum of 30 hours for full-time employees. By doing that full-time employees would be 30 hours or more and part-time employees would be less than 30 hours. Ms. Collins commented that exempt employees will no longer be required to fill out a timesheet. Instead, exempt employees will submit a PTO usage sheet. Ms. Collins next commented that discretionary employees can discretionary time in one 8-hour workday, but no more than those 8 hours back-to-back. Ms. Collins commented on the current PTO policy, employees cannot accrue PTO while suspended or on administrative leave. The new policy would add two additional occurrences. These changes would not allow employees to accrue any PTO during any unpaid leave greater than 40 hours per biweekly pay period, including absences for FMLA reasons or retirement date. Ms the holiday pay, in which full- receive a full day of 8 hours of pay. The new policy would also allow part-time employees to receive a half day's pay depending on their hours. 5 Council Member Liles asked about how the holiday pay would work. Vice Mayor Stovall asked about the employee classification. Council Member McCarty approve the Resolution approving the Vinton Employee Handbook changes; the motion was seconded by Council Member Mullins, carried voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved Resolution No. 2594 approving the Town of Vinton Employee Handbook changes. Town Manager Peters commented that West Lee Avenue and West Jackson Avenue were paved today and almost finished. delay yesterday because of the weather. 8th Street and 4th Street are next for paving. A portion of 8th Street will be done on Saturday. Crosswalks at Gus Nicks Boulevard are underway today. Public Works will work on the Gus Nicks’ crosswalk for about a month, working on a single lane at a time. Hardy Road crosswalk Mountain View Road is scheduled to start in June for the full-depth reclamation project. The Thrasher United Methodist Church stormwater project is still in progress and easements. The Comprehensive P has officially begun. The Town had a booth at the Dogwood Festival, which many people stopped by. The Town sent a letter to request a waiver from the Virginia Pharmacy Board drug signs on buildings that do not sell drugs. The Town received notice that it was waived, and the Cundiff’s Drugs sign will be placed on its original building at 116 South Pollard Street. home park demolition will begin on May 28. This was delayed due to utility disconnects. The Police Department is making periodic stops to check on the buildings. The Town has also been working on Bowman Street, project for stormwater. Mayor Grose and Council Members commented on the Dogwood Parade, ribbon cuttings, CPR training, Salem Red Sox game, Vinton History Museum, and the Comprehensive Plan. Vice Mayor Stovall Road. Mr. Peters confirmed that a letter was sent out to all utilities to do work before the construction began. 6 Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date May 21, 2024 Department Public Works Issue Proclamation – National Public Works Week Summary The American Public Works Association advocates the recognition and celebration of Public Works Week in all cities, counties, and towns across the U.S. The Week proudly honors the vital contribution public works professionals make every day that leads to healthier, happier, more vibrant communities. "Advancing Quality of Life for All" is the theme for the 2024 National Public Works Week poster. This year’s theme shines a spotlight on the way public works professionals provide essential services from disposing of solid waste, to maintaining our roads, bridges, grounds, stormwater infrastructure, removing snow on our roadways, devising emergency management strategies or countless other ways they serve the communities. For sixty-four years, this celebration has highlighted the impact that public works has on our daily lives. Our community of 8,000 citizens in the Town depends on the men and women of the public works profession who work tirelessly every day and often at night and on weekends, under all weather conditions with quiet dedication to make our communities dynamic places to live and work. Traditionally, the week is recognized by proclamations from the U. S. Senate, U.S. House, and Governor of Virginia. This will be the nineteenth year of celebration in the Town of Vinton. Attachments Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, Public Works services provided in the Town are an integral part of our citizens, institutions, businesses, and industries' everyday lives and well-being; and WHEREAS, public support of the importance of effective and efficient Public Works services such as street maintenance, sidewalk repair, solid waste collection, recycling, traffic signal & sign maintenance, snow & ice removal, and stormwater collection, improves the morale and performance of Public Works staff; and WHEREAS, the health, safety, economic growth, and quality of life in our Town greatly depend on these vital Public Works services; and WHEREAS, Public Works staff also provide critical response capabilities, experience, and support in times of emergency; and WHEREAS, the efficiency of the qualified and dedicated people who staff Public Works is positively influenced by the citizens’ attitude and understanding of the important services the staff provides. NOW, THEREFORE, Mayor Bradley E. Grose and the Town Council of the Town of Vinton on behalf of all our citizens, do hereby proclaim May 19, 2024, to May 25, 2024, as NATIONAL PubLIC WORkS WEEk in the Town of Vinton. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 21st day of May 2024. ____________________________________ Bradley E. Grose, Mayor Meeting Date May 21, 2024 Department Public Works Issue Recognition of Jason Davison, Billy Robb, and Chris Lawhorn. Summary Bo Herndon will recognize Jason Davison for placing 2nd place in the Bucket Truck Competition, Chris Lawhorn for placing second place in the Zero Turn Mower Competition, and Billy Robb for placing 3rd place in the Bucket Truck competition at the Mid-Atlantic APWA (American Public Works Association) WRX Roadeo at the Berglund Center on May 1. Recommendations Present Certificates Town Council Agenda Summary Meeting Date May 21, 2024 Department Council Issue Proclamation – GBB/CIDP Awareness Month Summary Rick Forney, GBS/CIDP Mid-Atlantic Regional Director & Southwest Virginia Liaison, will be present at the meeting to make brief comments and accept this Proclamation. Attachment Proclamation Recommendations Present Proclamation Town Council Agenda Summary PROCLAMATION WHEREAS, the month of May has been designated as "GBS and CIDP Awareness Month" to educate the public and to focus attention on Guillain-Barre Syndrome (GBS) and Chronic inflammatory Demyelinating Polyneuropathy (CIDP), rare, paralyzing, and potentially Catastrophic disorders of the peripheral nerves; and WHEREAS, the cause of GBS and CIDP is unknown. The length of the illness is unpredictable. It is characterized by rapid onset of weakness and often, paralysis of the legs, arms, breathing muscles, and face. Usually, months of hospital care are required with patients and families facing an uncertain future, not knowing if and when recovery will occur. Some may face long-term disabilities of varying degrees. GBS or CIDP can develop in any person at any age, regardless of gender or ethnic background; and WHEREAS, in 1980, the Guillain-Barre Foundation International (now the GBS/CIDP Foundation International), was founded to provide a support network to patients and their families through the national office headquartered in Philadelphia and its 180 chapters with more than 40,000 members throughout the United States, Canada, Asia, Europe, Australia, South America, and South Africa; and WHEREAS, Rick Forney is the Liaison for the local area chapter serving as the link between patients, physicians, nurses, and families. The Foundation provides educational materials including a comprehensive booklet, "GBS, an Overview for the Layperson," and newsletters as well as funding medical research and conducting symposia; and WHEREAS, the Foundations Medical Advisory Board includes prominent neurologists active in GBS and CIDP research, leading physicians in rehabilitation medicine, and physicians who, themselves, have had the disorder. NOW, THEREFORE Mayor Bradley E. Grose and the Town Council of the Town of Vinton on behalf of all our citizens do hereby proclaim the month of May 2024 as GBS/CIDP AWARENESS MONTH in the Town of Vinton and encourage all the citizens to recognize the importance of raising awareness of GBS and CIDP. IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 21st day of May 2024. _______________________________ Bradley E. Grose, Mayor Meeting Date May 21, 2024 Department Administration Issue Consideration of public comments regarding the proposed FY2024-2025 Town of Vinton Budget Summary This year’s budget represents a balanced budget with a moderately optimistic outlook. The proposed FY25 Budget for the General Fund totals $13,610,991, which represents an increase of 8.60% or $1,078,028 over the previous fiscal year. The proposed FY24 Budget for all funds totals $14,879,829, which represents an overall increase of 4.19%. RECOMMENDED BUDGET ALLOCATION BY FUND Allocation by fund, as well as a comparison to the previous FY23 budget, is as follows: Adopted FY24 Proposed FY25 $ Variance % Variance Total 14,282,116 14,879,829 597,713 4.19% The Notice of this Public Hearing was advertised in The Vinton Messenger on May 9 and May 16, 2024. A more detailed presentation will be given to Council by staff during the Public Hearing. Attachments PowerPoint Presentation Recommendations Conduct Public Hearing Action to be taken on June 4, 2024 Town Council Agenda Summary Meeting Date May 21, 2024 Department Public Works Issue Public Works Committee Summary The Public Works Committee met on May 15, 2024, and the following items were discussed at the meeting: a. Project Updates: • Sign Replacement • Paving • Signal Lights - Pollard St./Virginia Ave, Blinking Yellow Arrows, etc. • Mobile Home Park Demo b. Lynn Haven Circle – Stephanie Wood – One Way Street Request c. Mountain View Rd Project d. Public Works Week / Luncheon Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date May 21, 2024 Department Finance Issue Finance Committee Summary The Finance Committee met on May 13, 2024, and the following items were discussed at the meeting: a. FY 24/25 Budget Discussion b. March 31st, 2024 Financial Statements Consider approval of Financial Statements for March 31, 2024. Attachments None Recommendations Approval of Financial Statements for March 31, 2024. Town Council Agenda Summary 1 Meeting Date May 21, 2024 Department Council Issue Appointments to Boards/Commissions/Committees Summary Requesting Council make the following appointments: Planning Commission Council is being asked to re-appoint Keith Liles as a member of the Planning Commission to a new four-year term beginning June 2, 2024, and ending June 1, 2028. Council is being asked to re-appoint Jonathan McCoy as a member of the Planning Commission to a new four-year term beginning June 7, 2024, and ending June 6, 2028. Attachments None Recommendations Motion to re-appoint Keith Liles as a member of the Planning Commission to a new four-year term beginning June 2, 2024, and ending June 1, 2028. Motion to re-appoint Jonathan McCoy as a member of the Planning Commission to a new four- year term beginning June 7, 2024, and ending June 6, 2028. Town Council Agenda Summary