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HomeMy WebLinkAbout10/15/2024 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, October 15, 2024 AGENDA Consideration of: A. 6:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM AND CITIZEN GUIDELINES B. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE TO THE U.S. FLAG C. COMMUNITY EVENTS/ANNOUNCEMENTS/COUNCIL ACTIVITIES D. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS E. CONSENT AGENDA 1. Consider approval of the minutes of the Regular Meeting on September 17, 2024 2. Consider approval of the minutes of the Joint Work Session on October 1, 2024 F. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Virginia Breast Cancer Foundation Donation – Council Member McCarty and Council Member Mullins 2. Police Department Recognition – Chief Drumond 3. Veterans Outreach Committee Events Update – Donna Collins G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda H. REPORTS FROM COMMITTEES 1. Community Development Committee – Nathan McClung Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles, Council Member Sabrina M. McCarty, Council Member Laurie J. Mullins, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 I. ITEMS REQUIRING ACTION 1. Consider the adoption of a Resolution awarding a bid and authorizing the Town Manager to execute a contract with S. C. Rossi and Company, Inc. in the amount of $309,589.00 for the Thrasher Church Stormwater Repair and Reconstruction Project. – Town Manager 2. Consider the adoption of a Resolution to authorize the Town Manager, on behalf of the Town of Vinton, to enter a Project Funding and Collaboration Agreement with the Thrasher United Methodist Church, a religious and charitable organization. – Town Manager 3. Consider the adoption of a Resolution in support of the plans and efforts of Carilion Clinic to establish kidney transplant services provided at Carilion Roanoke Memorial Hospital. – Town Manager 4. Consider the adoption of a Resolution authorizing the Town Manager to execute a Performance Agreement among the Town of Vinton, the Roanoke County Economic Development Authority (EDA), and The Wilkinson Group, Inc. to redevelop two buildings along West Lee Avenue, develop two public plazas, improve two alleys that run among Lee Avenue, Walnut Avenue, and Pollard Street, and improve some utilizes in the area. – Town Manager J. PUBLIC HEARING 1. Consideration of public comments concerning the proposed amendment to the Town of Vinton’s FY 2024-2025 budget to appropriate funding for a stormwater project and contingency in the total amount of $470,000.00 in the Capital Fund and Stormwater Fund. State law requires a public hearing to be held whenever a proposed budget amendment exceeds 1% of the locality’s total budget. a. Open Public Hearing • Report from Staff – Cody Sexton • Receive public comments • Council discussion and questions b. Close Public Hearing c. Consider the adoption of a Resolution to amend the Town of Vinton’s FY 2024-2025 budget to appropriate funding for a stormwater project and contingency in the total amount of $470,000.00 in the Capital Fund and Stormwater Fund. State law requires a public hearing to be held whenever a proposed budget amendment exceeds 1% of the locality’s total budget. – Cody Sexton K. APPOINTMENTS TO COMMITTEES/BOARDS/COMMISSIONS 1. Appointments to the Planning Commission and RVRA – Town Clerk L. TOWN ATTORNEY M. TOWN MANAGER’S PROJECT UPDATES/COMMENTS N. COUNCIL AND MAYOR 3 O. CLOSED SESSION 1. Request to convene in a closed meeting pursuant to Virginia Code § 2.2-3711(A)(5) of the 1950 Code of Virginia, as amended, for the discussion of the Hotel Project. P. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS AND TOWN EVENTS: October 26, 2024 – 10:00 a.m. – Shred Event – Vinton War Memorial October 29, 2024 – 3:00 p.m. – Trick or Treating Downtown – Downtown Vinton November 5, 2024 – Canceled – Regular Council Meeting – Election Day November 12, 2024 – 5:00 p.m. – Comprehensive Plan Community Meeting – Vinton War Memorial November 13, 2024 – 9:00 a.m. – Public Works Committee Meeting – PW Conference November 19, 2024 – 6:00 p.m. – Regular Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date October 15, 2024 Department Town Clerk Issue Consider approval of the minutes of the Regular Meeting of September 17, 2024. Attachments September 17, 2024 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 6:00 P.M. ON TUESDAY, SEPTEMBER 17, 2024, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina M. McCarty Laurie J. Mullins STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Fabricio Drumond, Police Chief Tim Lawless, Deputy Police Chief William Holland, Community Services Officer Jesse Dibble, Police Officer Grant Shepherd, Police Officer Jacob Miller, Police Officer Anita McMillan, Planning and Zoning Director Fayula Gordon, Associate Planner Jeremy Carroll, Town Attorney Mayor Grose called the meeting to order at 6:00 Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. After a Moment of Silence, Claire, daughter of Officer Jacob Miller, led the Pledge of Allegiance to the U.S. Flag. announcements, and Council Activities, Council Member McCarty announced the following: September 28 – Mingle at the Market from 7 p.m. to 10 p.m.; October 12 – Vinton Fall Festival at the War Memorial at 10 a.m.; October 14 – Town October 26 – Shred Event at the War Memorial from 10 a.m. to 1 p.m.; October 29 – Downtown Trick or Treat in downtown Vinton at 3 p.m. Council Member McCarty to visit the entertainment venues social media and website for more information. Council Member Mullins following Council activities: September 4 – 2 Council Member McCarty and Council Member Mullins attended the Pink Warrior Walk Committee Meeting; September 7 – Council attended the Pink Warrior Walk; September 11 – Meeting; and September 16 – Mayor Grose and Committee Meeting. Council Member Mullins made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. September 3, 2024 Under awards, introductions, presentations, and proclamation, Council Member McCarty read the Constitution Week Proclamation. Daughters of the American Revolution Shannon Campbell and Sheila Campbell received the Constitution Week Proclamation from the Council. and proclamation, Deputy Chief Lawless introduced a new staff member Police Officer Jacob Miller. Council and staff welcomed Officer Miller to the Town of Vinton. Chief Drumond recognized Specialist Certification. Chief Drumond reviewed Holland received the certification. Drumond recognized Officer Grant Shepherd and Officer Jesse Dibble for their fast action and outstanding service during a stressful required the officers' immediate help. Council recogniz achievements and thanked them for their service. Under awards, introductions, presentations, and proclamation, Fayula Gordon for her achievement in completing Association Leadership Development Program Program Certificate. 3 Under awards, introductions, presentations, and proclamation, Mrs. Roanoke County helped earna 2024 VACo achievement award. , citizens commented on their opposition clinic at 935 3rd being in the Town. Philip Buchy, resident of 183 Sanderson Ridge Road, Roanoke, Virginia 24019, and representative of Love Life Church made comments on his opposition to the clinic being in the Town. Barry Witt, resident of 3041 Woodway Road, Roanoke, Virginia 24014 made comments on his opposition to the clinic being in the Town. Ann Russell, resident of 342 Stonebridge Drive, Vinton, Virginia 24179, and representative of Blue Ridge Women's Center made comments on her opposition to the clinic being in the Town. Carmel Flippen Vinton, Virginia 24179 made opposition to the clinic being in the Town. Council expressed appreciation for the citizens’ comments and coming to the meeting. Under reports from committees, Bo Herndon commented on the September 11, 2024, Public commented that the the streets have been going well. Public Works is currently in the Bali Hai section of Town. The blinking yellow arrow lights have been installed at the intersections Washington Avenue. that at the intersection of Niagara and Hardy Road by Long John Silver’s, the camera system was not working well. Public Works ordered a new camera system and will have that installed. The plan is to have the contractor who synchronized the signal lights come back in and lights again installed. Mr. Herndon commented that the annual paving contract was aw Contractors. 4 United Methodist Church went out and the bid opening was on September 11, 2024. The plan is to review the bids and then bring them to Council for approval. Mr. Herndon commented that the Town plans to do a geotechnical study on 3rd Street to see what is underneath the street before getting to work on fixing the street. Mr. Herndon commented that there is Roanoke City on designing and working on Gus Nicks Boulevard. The plan is to see what Roanoke City plans to do and if they are willing to assist us with design and paving. The Town is also looking at Garthright Bridge as a part of this project since the Town had previously had work done on the under beams and joint, giving the bridge a better foundation to last longer. Under reports from committees, Andrew Keen commented on the September 16, 2024, Finance Committee meeting. Mr. Keen commented that they looked at the activity through August. Due to August being the second month of the fiscal year, it is too early to identify any major trends. As of right now, the revenues in consumer categories are performing well. We are receiving about 18% of revenue. The Grant Fund is up and down when it comes to revenue and expenditures reimbursements. The History Museum received a $42,000 grant for their lift system. Water Authority per the transfer agreement. The Stormwater Fund is at 14% in revenues and 17% in expenditures. Vice Mayor Stovall made a motion to approve the Financial Statements for August 31, 2024, the motion was seconded by Council Member Mullins and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved the Financial Statements for August 31, 2024. The next item on the agenda was the consideration of public comments concerning the proposed amendment to the Town of Vinton’s FY 2024-2025 budget to including police equipment, Wolf Creek Greenway bathroom facilities, and the Town’s planned multi- 5 $462,000.00 in the General Fund, Grant Fund, and Capital Fund. The Mayor opened the Public Hearing at 6:56 p.m. Mr. Sexton commented that Town projects from the beginning of the current fiscal year.. One item that will be moved over is the allocated monies in the Police Department purchases. The Police Department was waiting for a software update and asked to roll the money over for the computers from FY24 to FY25. The plan is to purchase the computers from FY24 in FY25. bathroom will also be FY25 to move forward with that project. Mr. Sexton commented that the Multi-Generational Park's remaining money of $153,000 from FY24 will project. these projects. Mr. Sexton recommended changing the wording in the budget Resolutions. Council expressed appreciation towards staff for their hard work. Public Hearing at 7:01 p.m. Council Member Liles approve the Resolution Vinton’s FY 2024- Creek Greenway bathroom Town’s planned multi- total amount of $462,000.00 in the General Fund, Grant Fund, and Capital Fund seconded by Council Member McCarty, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Stovall, Grose; Nays (0) – None. Public Hearing Opened Public Hearing Closed Approved Resolution No. 2610 to Town of Vinton’s FY 2024-2025 appropriate funding for various operational and capital expenditures, including police equipment, Wolf Creek Greenway bathroom facilities, and the Town’s planned multi- total amount of $462,000.00 in the General Fund, Grant Fund, and Capital Fund Under items requiring action under the agenda, there was a motion to consider the adoption of a Resolution accepting the Virginia 6 Department of Conservation and Recreation’s (VA DCR) Recreational Trails Program (RTP) funds in Accessible Restroom Facility. Mr notified about receiv Recreational Trails Program (RTP) grant funds in the amount of $177,217.78. Council expressed appreciation McMillan and the funds. Town Attorney Carroll proposed an amendment to the Resolution stating Town staff’s executing and delivering documents purposes of this resolution. Council Member Mullins approve the Resolution $221,522.00 for the Accessible Restroom Facility with Town Attorney Carroll’s proposed amendment seconded by Vice Mayor Stovall Vote 5-0; Yeas (5) – Stovall, Grose; Nays (0) – None. Approved Resolution No. 2611 $177,217.78 and appropriating Town funds in the Greenway Accessible Restroom Facility Under items requiring action under the agenda, there was a motion to consider the adoption of an Ordinance amending Chapter 79 Code and Repealing Article I. – Stormwater Management and Article II. – Sediment Control and Steep Slope Development Management (ESM) as amended. Mrs. McMillan commented that in 2014 the Town adopted a Virginia Stormwater Ordinance, 7 Virginia Stormwater Management Act, Virginia Stormwater Management Program (VSMP), and Virginia Erosion and Sediment Control Program (VESCP) regulations. In 2016, the Town adopted a Resolution County to act as the Town’s VSMP’s Authority and to continue to be the Town’s VESCP Authority. Ms. McMillan commented that consolidation of the Erosion and Sediment Control Stormwater Management (VESM) Regulation, Roanoke County consolidated its Chapter 8.1 - and Chapter 23 - Stormwater Management (ESM) ordinance to: (i) clarify program requirements, stormwater management programs. Mrs. McMillan commented that the Resolution is to amend the Town Stormwater Ordinance to correlate with the County’s Ordinance by amending Chapter 79 Stormwater Management of the Vinton Town Code. Council Member McCarty approve the Ordinance Code and Repealing Article I. – Stormwater Management and Article II. – Sediment Control and Steep Slope Development Management (ESM) as amended; the motion was seconded by Council Member Liles carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Approved Ordinance No. 1060 amending Chapter 79 Stormwater Management of the Vinton Town Code and Repealing Article I. – Stormwater Management and Article II. – Sediment Control and Steep Slope Development and Management (ESM) Ordinance, as a reference, as amended Under items requiring action under the agenda, there was a motion to consider the adoption of Manager, on behalf of the Town of Vinton, to enter into 8 Stormwater Management Program (VESMP) Authority for the Town of Vinton. Mrs. McMillan commented that with the approval of the amended Town Stormwater Ordinance, the Town needs to enter into a new Memorandum of Understanding (MOU) agreement with the County of Roanoke, for the County to serve as the Virginia (VESMP) Authority for the Town of Vinton. Vice Mayor Stovall made a motion to approve the Resolution authorizing the Town Manager, on behalf of the Town of Vinton, to enter into a Authority for the Town of Vinton; the motion was seconded by Council Member Mullins, carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Stovall, Grose; Nays (0) – None. Approved Resolution No. 2612 Town Manager, on behalf of the Town of Vinton, to enter into a Memorandum of Understanding (MOU) agreement with the County of Roanoke, for the County to serve as the Virginia Erosion and Authority for the Town of Vinton Under appointments to boards and commissions motion to re-appoint Ray Sandifer as a member of Committee to a new three- September 1, 2024, and ending August 31, 2027. Council Member Liles made a motion to appoint Ray Sandifer as a member of the Roanoke Valley Regional Cable TV Committee to a new three- 2024, and ending August 31, 2027 was seconded by Council member Mullins, carried by the following roll call vote, members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None. Re-appointed Ray Sandifer as a member of the Roanoke Valley Regional Cable TV Committee to a new three-year term beginning September 1, 2024, and ending August 31, 2027. Town Manager Peters commented on the Warrior Walk, the joint work session for the House and Senate historical horse racing facilities joint work session on October 1stwith the Plannng Commission, and the comprehensive plan survey that will end on September 30, 2024. citizens’ comments over the last few months and can. 9 recognition by the Lions Club for her community service. Council Member Mullins made a motion to adjourn the meeting; the motion was seconded by Council Member Liles and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date October 15, 2024 Department Town Clerk Issue Consider approval of the minutes of the Joint Work Session with the Vinton Planning Commission on October 1, 2024. Attachments October 1, 2024 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A JOINT WORK SESSION BETWEEN THE VINTON TOWN COUNCIL AND VINTON PLANNING COMMISSION HELD AT 6:00 P.M. ON TUESDAY, OCTOBER 1, 2024, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Michael W. Stovall, Vice Mayor Keith N. Liles Sabrina M. McCarty Laurie J. Mullins PLANNING COMMISSION MEMBERS PRESENT: Keith N. Liles, Chairman David R. Jones, Vice Chairman Robert W. Benninger Jonathan P. McCoy PLANNING COMMISSION MEMBERS ABSENT: Sarah G. Reid STAFF PRESENT: Richard Peters, Town Manager Cody Sexton, Deputy Town Manager Antonia Arias-Magallon, Town Clerk/Administrative Manager Anita McMillan, Planning and Zoning Director Nathan McClung, Assistant Planning and Zoning Director Fayula Gordon, Associate Planner Marshall Stanley, Economic Development Specialist Planning Commission Chairman Liles called the work session to order at 6:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Mullins, Vice Mayor Stovall, and Mayor Grose present. The Town Clerk then called the roll for the Planning Commission with Chairman Liles, Vice Chairman Jones, Commissioner Benninger, and Commissioner McCoy present and Commissioner Reid absent. Anita McMillan began the work session and commented on the Vinton 2050 Comprehensive Plan. Mrs. McMillan introduced Mike Callahan, president of 3TP Ventures and the consultant for the comprehensive work plan. Mr. Callahan reviewed a PowerPoint presentation that will be available at the Town Clerk’s office as part of the permanent record. Mr. Callahan commented on what the community wants to see in Vinton in the next 25 years. A study was done to get feedback from citizens on what they would like to see in Vinton in the next 25 years. The community engagement was a big part of this. Mr. Callahan attended the Dogwood Festival and has had meetings with other groups of people to get different perspectives, including an advisory committee and specialized focus groups. There was a lot of positive feedback regarding the downtown redevelopment, the sense of community, the location, and the natural aspects of Vinton. A survey was sent out over a month ago to citizens, and about 500 people have taken the survey. The number one thing that citizens want to see regarding transportation is safety. The number one thing that citizens want to see regarding the environmental goals is maintaining the small town feel and improving the water quality of streams, creeks, and the Roanoke River. Mr. McCoy questioned the need for safer streets, and Mr. Callahan responded that it is a common thing for citizens to want. Whether their neighborhood is safe or not, they want it to either stay safe or to become safer. Mr. Callahan commented that the Town’s streets are not 2 necessarily unsafe to travel but may feel unsafe for other modes of transportation, such as walking or biking. Mr. Callahan commented that the forecast for Vinton's population in 2050 is 9,114 people. Mr. Callahan commented that regarding the community needs, the downtown could benefit from more trees. He then went over the highlights of the survey responses. Mr. Callahan commented that the key environmental and land use needs include maintaining the small-town feel, cleaner water in streams and rivers, providing mixed-use to increase vitality, and adding more trees. Mr. Callahan commented that the key economic development needs include investing in the quality of life as an economic asset, providing housing to meet job growth, non-service jobs, and growing the tax base, Mr. Callahan commented that the key transportation needs are providing transportation for an aging population, safety, closing gaps in greenways, improving high-traffic streets like Gus Nicks Boulevard, and reconnecting neighborhoods for all modes of transportation. Mr. Callahan commented that the key recreation needs are providing all ages accessible recreation, access to parkways and Explore Park, connecting greenways, access to schools, and 10-minute walks to parks and playgrounds. Mr. Callahan commented that the key housing and revitalization needs include assisting in housing renovation, right-sized housing for an aging population, more starter homes, regional solutions for homelessness, and more affordable housing. Mr. Callahan commented that the key facility and service needs include future school capacity, connection to regional water system, and facility maintenance and expansion. Mr. Callahan commented that the stormwater, water, and sewer needs include restoration of eroded stream banks, better data on the stormwater management system, upgrades to the stormwater management system, and upgrades to water/sewer for new growth. Council and the Planning Commission members expressed their appreciation for the work being done on the comprehensive plan. Planning Commission Commissioner Benninger left the meeting at 7:07 p.m. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty and carried by the following vote, with all members of the Town Council voting: Vote 5-0; Yeas (5) – Liles, McCarty, Mullins, Stovall, Grose; Nays (0) – None and all members of the Planning Commission voting: Vote 2-0; Yeas (2) – Liles, Jones, McCoy; Nays (0) – None; Absent (2) – Benninger, Reid. Following further discussion, the meeting adjourned at 7:25 p.m. APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: 3 _________________________________ Antonia Arias-Magallon, Town Clerk Meeting Date October 15, 2024 Department Administration Issue The Virginia Breast Cancer Foundation will accept donations from The Town of Vinton for the Money raised at the Vinton Pink Warrior Walk. Summary The Town of Vinton hosted a Breast Cancer Awareness Walk to raise money for the Virginia Breast Cancer Foundation through sponsorship and participant donations. Tara Nepper, with the Virginia Breast Cancer Foundation, will be present to accept the donation. Attachments None Recommendations None Town Council Agenda Summary Meeting Date October 15, 2024 Department Police Department Issue Recognition Summary Chief Drumond will be recognizing Lieutenant Michael Caldwell. Attachments None Recommendations No Action Required Town Council Agenda Summary Meeting Date October 15, 2024 Department Human Resources Issue Veteran’s Outreach Committee Events Update Summary Donna Collins will be updating Council on the upcoming events. Attachments None Recommendations No Action Required Town Council Agenda Summary Meeting Date October 15, 2024 Department Planning and Zoning Issue Community Development Committee Summary The Community Development Committee met on October 9, 2024, and the following items were discussed at the meeting: a. Comprehensive Plan Update b. Safe Streets for All Study/Grant Update c. Walnut Avenue Bike/Ped Improvement Project, Phase III – Update d. Glade Creek Greenway Phase 2B Project Update e. HSIP Grant – W. Virginia Avenue/Pollard St. Update f. Ruddell Road Striping and Traffic Safety Improvements Discussion g. Pollard St./Lee Avenue – 30 Minute Parking Discussion h. West Lee Avenue Corridor/Pedestrian Improvements i. Hotel Development RFP Update j. Former Steve’s Garage Property RFP Update k. McClung Property Update l. Downtown Fire Block Properties Update m. Museum Lift Fundraising and Project Update n. Gish Mill Redevelopment Update Attachments None Recommendations No action required Town Council Agenda Summary 1 Meeting Date October 15, 2024 Department Administration Issue Consider adoption of a Resolution awarding a bid and authorizing the Town Manager to execute a contract with S. C. Rossi and Company, Inc. in the amount of $309,589.00 for the Thrasher Church Stormwater Repair and Reconstruction Project. Summary The Town contracted with Civil Engineering Group to design and bid a project to repair a sinkhole and reconstruct the stormwater infrastructure. The Notice of Invitation for Sealed Bids was advertised in The Roanoke Times on August 11, 2024, and August 18, 2024. A pre-bid meeting was held on August 28, 2024, and the due date for the sealed bids was September 11, 2024. At the public bid opening on September 11th, the Town received five bids for the project, and the breakdown is as follows: Contractor’s Name Total 1. S. C. Rossi and Company, Inc. $309,589.00 2. Holt Inc. $438,092.00 3. Aaron J. Conner, Inc. $524,809.00 4. F&B Contractors, LLC $650,000.00 5. Allegheny Construction Co. Inc. $731,350.00 In consultation with Thrasher United Methodist Church who has agreed to donate $210.000.00, and the Town allocated $100.000.00 towards the project, Staff recommends that Council accept the bid from S. C. Rossi and Company, Inc. for the Thrasher Church Stormwater Repair and Reconstruction Project. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, OCTOBER 15, 2024, AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, after a sinkhole developed at Thrasher United Methodist Church and after discussions between the Town Manager and the leadership of Thrasher United Methodist Church the Town contracted with Civil Consulting Group to design and bid on a project to repair the sinkhole and reconstruct the stormwater infrastructure; and WHEREAS, the Notice of Invitation for Sealed Bids was advertised in The Roanoke Times on August 11, 2024, and August 18, 2024, and a pre-bid meeting was held on August 28, 2024; and WHEREAS, at a public bid opening on September 11, 2024, S. C. Rossi and Company, Inc. met the bidding specifications and had the lowest bid in the amount of $309,589.00; and WHEREAS, the Church approved to donate $210,000.00 for the project and the Town previously allocated $100,000.00 towards the project; and WHEREAS, the bid needs to be awarded and a contract needs to be executed for the construction. NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby award the bid and authorizes the Town Manager to execute a contract with S. C. Rossi and Company, Inc. in the amount of $309,589.00 for the Thrasher Church Stormwater Repair and Reconstruction Project. This Resolution adopted on motion made by Council Member _____________, seconded by Council Member ______________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: ________________________________ Antonia Arias-Magallon, Town Clerk BID TABULATION Thrasher UNMC Stormdrain 9/11/2024 Company Name Acknowledged Bid Evidence to do VA Class A Contractor Item #1 Item #2 Trench Rock Bid Item #3 Rock Bid Total Total Allegheny Consturction Co. Inc.$718,000.00 $150.00 $13,350.00 $731,350.00 Holt Inc.$422,072.00 $180.00 $16,020.00 $438,092.00 S.C. Rossi and Company, Inc. (Apparent Low Bidder)$309,500.00 $1.00 $89.00 $309,589.00 Aaron J. Conner, Inc.$508,789.00 $180.00 $16,020.00 $524,809.00 F&B Contractors, Ltc.$616,536.00 $376.00 $33,464.00 $650,000.00 Average Total Bid Price:$530,768.00 6/29/2023 Thrasher Memorial UMC c/o Dave Jones 707 E. Washington Ave Vinton, VA 24179 Dear Mr. Dave Jones, On behalf of Thrasher Memorial United Methodist Church, the Town of Vinton contacted and received a construction estimate for $189,625 from S.C. Rossi & Company to repair the private storm-water pipe that runs under the parking lot at the rear of the church. The turn-key estimate includes all materials, labor and paving restoration for the entire project area that runs between Pine Street and continues under the Boy Scout building before daylighting again behind the home located at 122 Church Street. The Town of Vinton had previously set aside $250,000 of funds received from the American Rescue Plan Act (ARPA) to be used for private storm-water repairs throughout the Town of Vinton. In 2021, the Town utilized approximately one-half of those funds to coordinate similar private storm-water repairs for five property owners residing between South Blair Street and South Poplar Street. In exchange for the funding, the property owners provided the Town with a utility easement in order for the Town to accept the storm-water infrastructure into the Town’s ownership and responsibility for future repairs. On behalf of Vinton Town Council, the Town would like to formally offer $100,000 of ARPA funds to Thrasher Memorial UMC as a grant to assist with the repairs highlighted within the first paragraph above and will also provide consultation with the scope of the project and inspection of the contractor’s work. In exchange, the Town would request a recorded easement for the storm-water infrastructure, as well as provide the Western Virginia Water Authority a similar easement for the sanitary sewer line that lies within the church’s property. I look forward to hearing back from you on the project and working with you and the church on the repairs. Richard “Pete” Peters, Jr., ICMA-CM Town of Vinton 311 S. Pollard Street Vinton, VA 24179 Phone (540) 983-0607 Fax (540) 983-0646 Town Manager Page 1 of 1 Meeting Date October 15, 2024 Department Administration Issue Consider the adoption of a Resolution to authorize the Town Manager, on behalf of the Town of Vinton, to enter a Project Funding and Collaboration Agreement with the Thrasher United Methodist Church, a religious and charitable organization. Summary The Town of Vinton has a substantial interest in the repair of a 48” storm drain that runs under the parking lot located at the rear end of the Thrasher Memorial United Methodist Church located at 707 East Washington Avenue. Over time the drain has become an integral part of the storm water management system for the Property and for parcels located adjacent to and upstream from the Property. The Town of Vinton is willing to collaborate with the Church to complete the required repairs to the drain and thereafter accept a dedication of the drain into the Town’s stormwater management system in accordance with the terms of this agreement. The Town has solicited bids for performing the required work to repair the Drain, and the lowest responsive and responsible bid for the work was from S.C. Rossi & Company in the amount of $309,589.00. The Town will enter into a contract with S.C. Rossi for $309,589.00. The Church will pay the Town prior to June 30, 2025, the sum of $209,589.00 which will partially reimburse the Town for payments made to S.C. Rossi. Attachments 1.Project Funding and Collaboration Agreement. 2.Resolution Recommendations Motion to approve the Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, OCTOBER 15, 2024, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA. A RESOLUTION AUTHORIZING THE TOWN OF VINTON TO ENTER A PROJECT FUNDING AND COLLABORATION AGREEMENT WITH THE THRASHER MEMORIAL UNITED CHURCH. WHEREAS, the Church owns the property located at 707 East Washington Avenue in the Town (“Property”), and WHEREAS, the Church owns and maintains a 48” storm water drain (“Drain”) that runs under a parking lot located at the rear of the Property; and WHEREAS, the Drain is in disrepair and is in need of substantial work to bring into good functioning condition, which work will include but not be limited to excavating around the Drain, repairing the Drain, backfilling around the repaired Drain, and repaving the parking lot; and WHEREAS, the Town has a substantial interest in the repair of this Drain because the Drain has, over time, become an integral part of the storm water management system for the Property and for parcels located adjacent to and upstream from the Property; and WHEREAS, the Town is willing to collaborate with the Church to complete the required repairs to the Drain and thereafter to accept a dedication of the Drain into the Town’s storm water management system in accordance with the terms of the attached Project Funding Collaboration Agreement; and WHEREAS, in furtherance of this collaborative effort the Town has solicited bids for performing the required work to repair the Drain, and the lowest responsive and responsible bid for the required work was from S.C. Rossi & Company (“S.C. Rossi”) in the amount of $309,589.00; and WHEREAS, the Town will contract with S.C. Rossi to perform the work required to repair the Drain and the Town and Church will compensate S.C. Rossi for that work in accordance with the term of the attached Project Funding Collaboration and Agreement. NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby authorize the Town Manager to execute the attached Project Funding and Collaboration Agreement, on behalf of the Town, with the Thrasher Memorial United Methodist Church, upon a form approved by the Town Attorney, for the Church to reimburse the Town for portions of the cost of the storm water drain repair project at 707 Washington Avenue. This Resolution adopted on motion made by __________________, seconded by ______________, with the following votes recorded: 2 AYES: NAYS: APPROVED: _____________________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Antonia Magallon, Town Clerk 1 PROJECT FUNDING AND COLLABORATION AGREEMENT This Project Funding and Collaboration Agreement (“Agreement”) is effective this 16th day of October, 2024, by and between the Town of Vinton, Virginia, a municipal corporation in the Commonwealth of Virginia (“Town”) and Thrasher Memorial United Methodist Church, a religious and charitable organization (“Church”). RECITALS WHEREAS, the Church owns the property located at 707 East Washington Avenue in the Town (“Property”); and WHEREAS, the Church owns and maintains a 48” storm water drain (“Drain”) that runs under a parking lot located at the rear of the Property; and WHEREAS, the Drain is in disrepair and is in need substantial work to bring into good functioning condition, which work will include but not be limited to excavating around the Drain, repairing the Drain, backfilling around the repaired Drain, and repaving the parking lot; and WHEREAS, the Town has a substantial interest in the repair of this Drain because the Drain has, over time, become an integral part of the storm water management system for the Property and for parcels located adjacent to and upstream from the Property; and WHEREAS, the Town is willing to collaborate with the Church to complete the required repairs to the Drain and thereafter to accept a dedication of the Drain into the Town’s storm water management system in accordance with the terms of this Agreement; and WHEREAS, in furtherance of this collaborative effort the Town has solicited bids for performing the required work to repair the Drain, and the lowest responsive and responsible bid for the required work was from S.C. Rossi & Company (“S.C. Rossi”) in the amount of $309,589.00. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the Town and the Church (collectively the “Parties”) agree as follows: 1. The Town will contract with S.C. Rossi to perform the work required to repair the Drain in accordance with the plans, specifications, and contract documents prepared by Civil Consulting Group, P.C. (“Engineer”); provided, however, that while the Town will pay S.C. Rossi the contractually-agreed upon fixed fee of $309,589, following the reimbursement from the Church to the Town, the Town’s ultimate financial obligation for the contract with S.C. Rossi will not exceed $100,000. The Town’s funding for this Drain repair project will derive exclusively from funding the Town received pursuant to the American Rescue Plan Act. 2. The Church will pay to the Town, prior to June 30, 2025, the sum of $209,589, which will partially reimburse the Town for payments made to S.C. Rossi in accordance with the 2 terms of the contract between the Town and S.C. Rossi for the Drain repair project on the Property. 3. The Church will grant the Town, S.C. Rossi, and the Engineer a right of entry on to the Property to allow them to carry out the Drain repair project. 4. Unless otherwise expressly agreed in writing at the time of any change order, change directive, or other modification of the contract between the Town and S.C. Rossi, any increase in the fee to be paid to S.C. Rossi under its contract with the Town to perform the Drain repair project will be for the Church’s account. When the Town receives a payment application for work outside the scope of the work covered by the original contract amount of $309,589, the Town will, at its sole discretion, either: (i) pay S.C. Rossi the amount requested for the work outside the scope of the original contract and seek reimbursement from the Church or (ii) submit the payment application to the Church and have the Church pay S.C. Rossi directly. The Church will pay the amount of the invoice, either to the Town or directly to S.C. Rossi as directed by the Town, within thirty (30) days of the date the Town directs the Church to make such payment. If, however, the Town or the Town’s Engineer determines that the amount of any S.C. Rossi payment application is excessive or was not properly authorized, then the Town and Church shall cooperate to request an explanation for, and adjustment to, the payment application from S.C. Rossi. 5. Following the completion of the Drain repair work by S.C. Rossi, the approval of the completed Drain repair work by the Town’s Engineer, and the acceptance of the Drain repair work by the Town, the Church shall grant to the Town a permanent easement over, under, and across the Property in such form, of such substance, and covering such area as the Town requires, so that the Town will have unfettered access to the Property to repair and maintain the Drain. 6. The Church also shall dedicate to the Western Virginia Water Authority a similar permanent water and sewer easement over, under, and across the Property in such form, of such substance, and covering such area as the Western Virginia Water Authority requires, so that the Western Virginia Water Authority will have unfettered access to the Property to repair and maintain the sanitary sewer main and water line that cross the Property. 7. After the Church has granted the easements required under Sections 5 and 6, the Church shall dedicate the Drain to the Town and the Town shall accept the Drain and make it a part of the Town’s overall storm water management system. Upon such dedication and acceptance, the Drain shall become the Town’s property and the Town shall assume responsibility for the maintenance of the Drain. For clarity, the Drain to be dedicated to the Town under his Section 5 will consist only of the 48” storm water drain that crosses the Property. The Church is not dedicating and the Town is not accepting any dedication of any pipes, roof leaders, inlets, or other similar devices that channel storm water over, under, or across the Property. 8. The Church will reasonably cooperate with the Town, S.C. Rossi and the Engineer in making such changes to the Drain repair project as may be needed to the improve the 3 Drain repair project or to reduce the cost of the Drain repair project, even if such changes impact other areas on the Property or accessory structures located on the Property. 9. This Agreement shall not be construed as pledging the full faith and credit of the Town towards the completion of the Drain repair project. 10. The Parties will cooperate as reasonably required to address any issues that may arise during the course of the Drain repair project. After the completion of the Drain repair project and the dedication and acceptance of the Drain, the Parties will cooperate as reasonably required to address any issues that may arise during the Town’s repair and maintenance of the Drain. TOWN OF VINTON, VIRGINIA ____________________________________ By: Richard W. Peters, Jr. Its: Town Manager THRASHER MEMORIAL UNITED METHODIST CHURCH ____________________________________ By:__________________________ Its: __________________________ Approved as to form: _________________________ Town Attorney Meeting Date October 15, 2024 Department Administration Issue Consider the adoption of a Resolution in support of the plans and efforts of Carilion Clinic to establish kidney transplant services provided at Carilion Roanoke Memorial Hospital. Summary Carilion Clinic is applying to the Commonwealth of Virginia for a Certificate of Public Need (COPN) to bring kidney transplant services to Southwest Virginia through its flagship hospital, Carilion Roanoke Memorial Hospital. Virginia currently has over 2,300 residents on the state’s waitlist for kidneys. Patients in Vinton and Southwest Virginia live hours from a transplant center, making it difficult to access critical services. Having these services locally will allow for more cost-effective and timely care to residents in the region. Town Staff recommends that Council support the plans and efforts of Carilion Clinic to establish kidney transplant services provided at Carilion Roanoke Memorial Hospital. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, OCTOBER 15, 2024, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. RESOLUTION OF SUPPORT FOR KIDNEY TRANSPLANT SERVICES PROVIDED BY CARILION ROANOKE MEMORIAL HOSPITAL WHEREAS, Carilion Clinic is applying to the Commonwealth of Virginia for a Certificate of Public Need (COPN) to bring kidney transplant services to Southwest Virginia through its flagship hospital, Carilion Roanoke Memorial Hospital; and WHEREAS, the Vinton Town Council wishes to improve access to high-quality kidney transplant services for its residents and other citizens of the region; and WHEREAS, the Centers for Disease Control and Prevention (CDC) estimate that 1 in 7 U.S. adults have chronic kidney disease, the 9th leading cause of death in the country; and WHEREAS, in Virginia, there are currently over 2,300 residents on the state’s waitlist for kidneys; and WHEREAS, patients in Vinton and Southwest Virginia live hours from a transplant center, making it difficult to access critical services, resulting in long waitlist times and care complications; and WHEREAS, there is a growing need for kidney transplant services among Southwest Virginia’s population, and these local services will allow for more cost-effective and timely care; and WHEREAS, these services will increase the number of medical professionals and healthcare employment opportunities in the county; and WHEREAS, Carilion Roanoke Memorial already provides highly complex medical services that include a Level One Trauma Center, a Level Three Neonatal Intensive Care Unit and 85 medical specialties. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby support the plans and efforts of Carilion Clinic to establish kidney transplant services at Carilion Roanoke Memorial Hospital. BE IT FURTHER RESOLVED that the Vinton Town Council enthusiastically supports the application of Carilion Clinic for a Certificate of Public Need (COPN) to bring kidney transplant services to Roanoke and Southwest Virginia and congratulates Carilion on its recognition by US News & World Report as the highest ranked hospital in Southwest Virginia and one of the top 2 hospitals in the Commonwealth of Virginia. This Resolution adopted on motion made by _______________, seconded by ______________, with the following votes recorded: AYES: NAYS: APPROVED: ____________________________ Bradley E. Grose, Mayor ATTEST: ______________________________________ Antonia Arias-Magallon, Town Clerk 1 Meeting Date October 15, 2024 Department Administration Issue Consider the adoption of a Resolution authorizing the Town Manager to execute a Performance Agreement among the Town of Vinton, the Roanoke County Economic Development Authority (EDA), and The Wilkinson Group, Inc. to redevelop two buildings along West Lee Avenue, develop two public plazas, improve two alleys that run among Lee Avenue, Walnut Avenue, and Pollard Street, and improve some utilizes in the area. Summary The Town of Vinton, in partnership with the Roanoke County Economic Development Authority, has negotiated the terms of a Performance Agreement with The Wilkinson Group, Inc. The agreement will provide financial support to the Company as it seeks to improve two buildings along West Lee Avenue, Town-owned Public Alleys to the South and East of the Buildings on West Lee Ave and intersect with West Lee Ave, Walnut Ave, and South Pollard Streets, two new public plazas, and some public utilities in the area. Attachments Performance Agreement Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, OCTOBER 15, 2024, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 311 S. POLLARD STREET, VINTON, VIRGINIA. WHEREAS, The Wilkinson Group, Inc., (the “Company”) owns certain real property located at 121 West Lee Avenue and at 123 West Lee Avenue in the Town of Vinton; and WHEREAS, the Company intends to renovate and lease the buildings located at 121 West Lee Avenue and at 123 West Lee Avenue, which will involve capital investment in the Town and the creation of new jobs in the Town; and WHEREAS, in conjunction with its renovations to the buildings located at 121 West Lee Avenue and at 123 West Lee Avenue, the Company also will: (i) develop two public plazas (one to be located on the 123 West Lee Avenue parcel and one to be located at the intersection of the two public alleys located to the south and east of the properties and that generally run from South Pollard Street to West Lee Avenue to Walnut Avenue), which plazas will be available for use by the public; (ii) improve the two public alleys in accordance with the Town’s design standards, which improvements will enhance the alleys as an attractive and navigable pedestrian and vehicle-friendly public corridor; and (iii) improve certain public utilities serving 121 West Lee Avenue, 123 West Lee Avenue, and certain neighboring parcels; and WHEREAS, by renovating and leasing the buildings at 121 West Lee Avenue and 123 West Lee Avenue, by developing the public plazas, by improving the public alleys, and by improving certain public utilities serving 121 West Lee Avenue, 123 West Lee Avenue, and certain neighboring parcels, the Company will be making a significant capital investment in the Town and will be creating new jobs in the Town; and WHEREAS, the details of this development project are set out in the attached Performance Agreement among the Town, the Authority, and The Wilkinson Group, Inc., which Town staff recommends that Town Council approve and that the Town Manager be authorized and directed to execute and deliver the agreement on behalf of the Town and to perform the Town’s obligations under the agreement. NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, AS FOLLOWS: 1. The Performance Agreement is hereby approved in a form substantially similar to the one presented to Council and approved by the Town Attorney. 2. The Town Manager is hereby authorized and directed, for and on behalf of the Town, to execute and deliver the Performance Agreement and any and all other documents as reasonably may be necessary to carry out the purposes of this Resolution, to carry out the 2 Town’s obligations under the Performance Agreement and related documents, and to undertake such other actions as reasonably may be necessary in furtherance of the same. This Resolution adopted on motion made by Council Member _________________, seconded by Council Member __________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: _______________________________________ Antonia Arias-Magallon, Town Clerk Yellow (Round): Improved Building - 121 West Lee Yellow (Square): Relocated and Improved Buidling - 123 West Lee Ave Orange: New Public Plazas (2) Brown: Improved Public Alleys Red: Crosswalk 1 LOCAL ECONOMIC DEVELOPMENT PERFORMANCE AGREEMENT This Performance Agreement (the “Agreement”) is made and entered into this ___ day of _______, 20__, by, between, and among the Town of Vinton, Virginia, a municipality in the Commonwealth of Virginia (the “Town”), the Economic Development Authority of Roanoke County, Virginia, a political subdivision of the Commonwealth of Virginia created under the Industrial Development and Revenue Bond Act (the “Authority”), and The Wilkinson Group, Inc., a stock corporation validly organized and existing under the laws of the Commonwealth of Virginia (the “Company”). Collectively, the Town, Authority, and Company may be referred to herein as the “Parties”. RECITALS: WHEREAS, the Company owns certain real property, together with all improvements thereon and all rights and appurtenances thereunto pertaining, located at 121 West Lee Avenue in the Town of Vinton, Virginia, which property also is identified as Roanoke County Tax Parcel ID 060.15-07-29.00-0000 and contains .1206 of an acre (“121 Lee”); and WHEREAS, the Company owns certain real property, together with all improvements thereon and all rights and appurtenances thereunto pertaining, located at 123 West Lee Avenue in the Town of Vinton, Virginia, which property also is identified as Roanoke County Tax Parcel ID 060.15-07-28.00-0000 and contains .1192 of an acre (“123 Lee”); and WHEREAS, the Company has entered into agreements with the owners of nearby parcels located at 119 West Lee Avenue (Roanoke County Tax Parcel ID 060.15-07-30.00- 0000), 117 West Lee Avenue (Roanoke County Tax Parcel ID 060.15-07-31.00-0000), and 113 West Lee Avenue (Roanoke County Tax Parcel ID 060.15-07-32.00-0000), which parcels collectively are referred to as the “Neighboring Parcels”, that are in furtherance of the purposes for which the Parties are entering into this Agreement; and WHEREAS, the Company intends to renovate the building located at 121 Lee and lease the building to a Tenant or Tenants that in turn will create New Jobs, as hereinafter defined, in the Town; and WHEREAS, the Company intends to relocate the building located at 123 Lee to the southernmost portion of the parcel (including the removal of accessory structures currently in that location), renovate the building after it is relocated, and lease the building to a Tenant or Tenants that in turn will create New Jobs, as hereinafter defined, in the Town; and WHEREAS, the Company intends to develop a Public Plaza along the northernmost portion of 123 Lee after the building is relocated, which Public Plaza will be available for use by Tenants, customers of Tenants, and the public; and 2 WHEREAS, the Company intends to develop a Public Plaza to the rear of and along the southernmost portions of 121 Lee and the Neighboring Parcels, which Public Plaza will be available for use by Tenants, customers of Tenants, and the public; and WHEREAS, the Company intends to improve the Town-owned Public Alleys that extend from South Pollard Street in a westerly direction to Walnut Avenue and from the foregoing alley in a northerly direction to West Lee Avenue, which improvements will be carried out in accordance with the design standards from time to time established by the Town and which improvements will enhance the alleys as an attractive and navigable pedestrian and vehicle-friendly public corridor; and WHEREAS, the Company will grant, and will cause the owners of the Neighboring Parcels to grant, to the Town and for the benefit of the public, permanent easements to access and use the Public Plaza at 123 Lee and the Public Plaza located to the rear of 121 Lee and the Neighboring Parcels (collectively referred to as the “Public Plazas”); and WHEREAS, upon the completion of the improvements in the to the Public Alleys in accordance with the design standards from time to time established by the Town, the Company will, if deemed necessary by the Town, dedicate those improvements to the Town; and WHEREAS, the Company will improve, and will cause the owners of the Neighboring Parcels to improve, certain public utilities serving 123 Lee, 121 Lee, and the Neighboring Parcels; and WHEREAS, by renovating the buildings at 121 Lee and 123 Lee and leasing them to Tenants, by developing the Public Plazas, by improving the Public Alleys, and by improving certain public utilities serving 123 Lee, 121 Lee, the Neighboring Parcels, the Company will be making, directly or indirectly, a significant Capital Investment, as hereinafter defined, in the Town and creating a significant number of New Jobs in the Town; and WHEREAS, the Town and the Authority recognize that the Company’s renovation and leasing of the buildings at 121 Lee and 123 Lee and development of the Public Plazas and Public Alleys will promote economic development in the Town and provide additional tax revenue, employment opportunities, and contribute to the vitality of the area; and WHEREAS, the Town is willing to provide funds to the Authority for the Authority to provide a Local Economic Development Incentive Grant (the “Grant”) to the Company for the purpose of inducing the Company to renovate the buildings at 121 Lee and 123 Lee for use by Tenants, to develop the Public Plazas for use by Tenants, customers of Tenants, and the public, and to improve the Public Alleys, thereby making, directly and indirectly, a significant Capital Investment in the Town and creating a significant number of New Jobs in the Town; and 3 WHEREAS, the acquisition, renovation, development, and improvement of the buildings at 121 Lee and 123 Lee, the Public Plazas, the Public Alleys, and certain public utilities serving 123 Lee, 121 Lee, the Neighboring Parcels will require a Capital Investment by the Company and/or its Tenants of at least $1,000,000; and WHEREAS, the Company and its Tenants will create at least 6 full-time equivalent New Jobs and maintain an occupancy of at least 50% of the square footage of the buildings at 121 Lee and 123 Lee; and WHEREAS, the stimulation of additional tax revenue and economic activity to be generated by the Capital Investment, the New Jobs and the enhancement of public property constitutes a valid public purpose for the expenditure of public funds and is the animating purpose for the Grant. WITNESSETH: NOW THEREFORE, in consideration of the foregoing premises, the mutual benefits, promises, and undertakings of the Parties to this Agreement as set forth below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties do covenant and agree as follows: I. Definitions. For the purposes of this Agreement, the following terms shall have the following definitions, unless the context or manifest purpose of this Agreement indicate otherwise: Buildings means the building located at 123 Lee after it has been relocated and renovated and the building located at 121 Lee after it has been renovated. Capital Investment means: (i) an expenditure by the Company in an amount not less than $250,000 for the acquisition of 121 Lee and 123 Lee; (ii) an expenditure by the Company in an amount not less than $100,000 for the development of the Public Plazas; (iii) an expenditure by the Company in an amount not less than $100,000 for the improvements to the Public Alleys; and (iv) an expenditure by the Company and/or its Tenants in an aggregate amount not less than $550,000 for the renovation of the Buildings, including, engineering, architectural, developer and legal fees, relocation costs, building construction costs, and furniture, fixtures and equipment. The $550,000 to be spent on renovations of the Buildings must include at least $50,000 in expenditures for public utility improvements to 121 Lee, 123 Lee, and/or the Neighboring Parcels; provided, however, all such proposed public utility improvements must be submitted to and approved in advance by the Town and/or Western Virginia Water Authority (“WVWA”) and must be constructed in accordance with design standards from the Town and/or WVWA that are applicable to the work. 4 Maintain means that: (i) the New Jobs created pursuant to this Agreement with the assistance of the Grant will continue without interruption from the Job Creation Performance Date through the Job Maintenance Performance Date and (ii) the occupancy of at least 50% of the square footage of the Buildings by Tenants will continue without interruption from the Leased Premises Performance Date through the Leased Premises Maintenance Performance Date. New Jobs means new permanent full-time equivalent employment of an indefinite duration at either of the Buildings for which the Company or a Tenant pays an average hourly wage of at least $12.41. Each New Job must require a minimum of either (i) 35 hours per week of an employee’s time for the employer’s normal year, which “normal year” must consist of at least 48 weeks, or (ii) 1,680 hours per year. Part-time positions may be aggregated to equal a full-time equivalent position. Seasonal or temporary positions with construction contractors, vendors, suppliers, and similar multiplier or spin-off jobs shall not qualify as New Jobs. Notwithstanding the foregoing, the wage required under this Agreement shall not, under any circumstances, be less than the minimum wage required to be paid under applicable federal or state law. Performance Date means, for each respective Target, the following: a. Property Acquisition Performance Date – December 31, 2024 b. Capital Investment Performance Date – December 31, 2025 c. Leased Premises Performance Date – December 31, 2025 d. Leased Premises Maintenance Performance Date – June 30, 2030 e. Job Creation Performance Date – December 31, 2025 f. Job Maintenance Performance Date – June 30, 2030 If the Town deems that good faith and reasonable efforts have been made and are being made by the Company and its Tenants to achieve the Target(s) by the respective Performance Date, the Town may, in its sole discretion, extend any or all of the Performance Dates by up to 12 months. If any Performance Date is extended, the Town shall send written notice of the extension to the Authority and the Company and the date to which any Performance Date has been extended shall become the new “Performance Date” for the Target that is the subject of the extended Performance Date. Target means the Company’s obligations pursuant to this Agreement to: (i) acquire 121 Lee and 123 Lee and make, directly or indirectly through its Tenants, additional Capital Investments in the Buildings (including certain public utilities serving 123 Lee, 121 Lee, 5 and/or the Neighboring Parcels), the Public Plazas, and the Public Alleys, the aggregate cost of which shall total at least $1,000,000; (ii) lease at least 50% of the square footage of the Buildings to Tenants; (iii) create, directly or indirectly, at least 6 New Jobs at the Buildings; (iv) Maintain leases with Tenants for at least 50% of the square footage of the Buildings; and (v) Maintain, directly or indirectly, at least 6 New Jobs at the Buildings, all as of the respective Performance Date. Tenants mean the entity or entities that lease the Buildings or any portion thereof, make Capital Investments in the Buildings, and create and Maintain New Jobs at the Buildings. The Company shall be credited for any Capital Investment made by Tenants as of the Capital Investment Performance Date, any New Jobs created by Tenants as of the Job Creation Performance Date, and any New Jobs Maintained by Tenants as of the Job Maintenance Performance Date. II. Targets. a. The Company will acquire 121 Lee and 123 Lee by the Property Acquisition Performance Date for an amount of not less than $250,000. b. The Company will make an additional Capital Investment of not less than $550,000 in the Buildings (including at least $50,000 in pre-approved public utility improvements), $100,000 in the Public Plazas, and $100,000 in the Public Alleys by the Capital Investment Performance Date. The development of the Public Plazas and improvements to the Public Alleys and public utilities must be made in accordance with the Town’s and/or WVWA’s then current design standards and must be undertaken pursuant to plans presented to and approved by the Town and/or WVWA in advance of any work, provided that such approvals shall not be unreasonably withheld, conditioned, or delayed. Following completion of the development of the Public Plazas, the Company will grant, and will cause the owners of the Neighboring Parcels to grant, to the Town and for the benefit of the public, permanent easements, in a form and of a substance reasonably acceptable to the Town, to access and use the Public Plazas. The Company also shall establish operating hours for the Public Plazas. Following completion of the improvements to the Public Alleys, the Company will, if deemed necessary by the Town, dedicate the improvements to the Town. c. The Company will enter into a lease or leases with a Tenant or Tenants for at least 50% of the square footage of the Buildings by the Leased Premises Performance Date. d. The Company will, directly or indirectly through its Tenants, Maintain 50% occupancy of the Buildings from the Leased Premises Performance Date through the Leased Premises Maintenance Performance Date. On each June 6 30 following the Leased Premises Performance Date through the Leased Premises Maintenance Performance Date, the Company will annually report to the Town and the Authority whether it has continued to Maintain 50% occupancy at the Buildings. e. The Company will, directly or indirectly through its Tenants, create 6 New Jobs at the Buildings by the Job Creation Performance Date. f. The Company will, directly or indirectly through its Tenants, Maintain 6 New Jobs at the Buildings from the Job Creation Performance Date through the Job Maintenance Performance Date. On each June 30 following the Job Creation Performance Date through the Job Maintenance Performance Date, the Company will annually report to the Town and the Authority whether it has continued to Maintain, directly or indirectly through its Tenants, 6 New Jobs at the Buildings. III. Grant. The Grant will be paid by the Authority to the Company in multiple installments as an inducement to the Company to achieve and Maintain the Targets. The Town will provide the funds to the Authority for the purpose of making the Grant as set forth herein. The Company will use the Grant proceeds as reimbursement for expenses related to achieving the Targets. The maximum amount of the Grant shall be $425,000.00. Upon receipt of the Grant proceeds from the Town, the Authority shall disburse the Grant proceeds in multiple payments to the Company as follows: a. Initial Payment: Upon the execution of this Agreement, the Town will pay to the Authority and the Authority will pay to the Company the sum of $100,000.00 as reimbursement for a portion of the Company’s cost of acquiring and initiating the improvements to 121 Lee and 123 Lee. b. Second Payment: The Town will pay to the Authority and the Authority will pay the Company for reimbursement of the cost of labor and materials for pre-approved improvements to public utilities, including water, sewer and stormwater, to 121 Lee, 123 Lee, and/or the Neighboring Parcels, in an amount not to exceed $50,000, on July 1st, 2025. If the public utilities improvements have not been completed by that date, the payment will be delayed until they have been completed; provided, however, the public utilities improvements must be completed no later than the Capital Investment Performance Date. c. Third Payment: The Town will pay to the Authority and the Authority will pay the Company for reimbursement of the cost of labor and materials for the 7 improvements to the Public Alleys and Public Plazas, not to exceed $100,000 on July 1st, 2025. If the improvements to the Public Alleys and Public Plazas have not been completed by that date, the payment will be delayed until they have been completed; provided, however, the improvements to the Public Alleys and Public Plazas must be completed no later than the Capital Investment Performance Date. It shall be a condition precedent to the payment of the Third Payment or any Annual Payments that: (i) the Company and the owners of the Neighboring Parcels have granted to the Town and for the benefit of the public, permanent easements, in a form and of a substance reasonably acceptable to the Town, to access and use the Public Plazas and (ii) if deemed necessary by the Town, the Company has dedicated to the Town the improvements made to the Public Alleys. d. Annual Payments: Commencing on the later of July 1, 2026 and continuing for five consecutive years thereafter, the Town will pay to the Authority and the Authority will pay to the Company the sum of $35,000.00 per year, provided that: 1. The Company has delivered notice and evidence reasonably satisfactory to the Town and the Authority that it has, directly or indirectly through its Tenants, achieved the Property Acquisition Target as of the Property Acquisition Target Date, the New Jobs Target as of the Job Creation Performance Date, the Capital Investment Target as of the Capital Investment Performance Date, and the Leased Premises Target as of the Leased Premises Target Date; and further provided that the Company and the owners of the Neighboring Parcels have granted to the Town the required easements in the Public Plazas and, if deemed necessary by the Town, dedicated to the Town the improvements made to the Public Alleys. Such evidence will be subject to verification by the Town and the Authority, and the Town and Authority reserve the right to request additional information from the Company as necessary for such verification. The Company will be solely responsible for arranging to obtain from Tenants any and all information needed to reasonably verify the achievement of the Targets. 2. On June 30 each year, the Company provides notice and evidence reasonably satisfactory to the Town and the Authority that it has, directly or indirectly through its Tenants, Maintained 6 New Jobs at the Buildings from the Job Creation Performance Date through the date of the notice and evidence. Such evidence will be subject to verification by the Town and the Authority, and the Town and Authority reserve the right to request additional information from the Company as necessary for such verification. The Company will be solely 8 responsible for arranging to obtain from Tenants any and all information needed to verify the creation and Maintenance of 6 New Jobs at the Buildings, including wages paid. 3. On June 30 of each year, the Company provides notice and evidence reasonably satisfactory to the Town and the Authority that at least 50% of the square footage of the Buildings has been occupied pursuant to leases to Tenants from the Leased Premises Performance Date through the date of the notice and evidence. Such evidence will be subject to verification by the Town and the Authority, and the Town and Authority reserve the right to request additional information from the Company as necessary for such verification. The Company will be solely responsible for arranging to obtain from Tenants any and all information needed to verify the occupancy of the Buildings. e. Within 30 days of its receipt of such Grant proceeds from the Town, the Authority will disburse such Grant proceeds to the Company. f. The Company shall forfeit future payments from the Grant if, at any time, it: (i) fails to achieve any Target required by Section II of this Agreement by the respective Performance Date; (ii) fails to provide the Town and Authority with notice and evidence reasonably satisfactory to the Town and the Authority, that demonstrates that the Company has, directly or indirectly through its Tenants, achieved and Maintained the Targets as of the respective Performance Date; or (iii) breaches any other provision of this Agreement which breach is not cured within thirty (30) days of written notice of such breach to the Company from either the Town or the Authority. g. The amount of Grant payments (whether Initial Payment, Second Payment, Third Payment or Annual Payments) from the Town to the Authority and from the Authority to the Company will be reduced on a dollar-for-dollar basis for any appropriations, incentives, grants, reimbursements, abatements, waivers of fees/expenses, or other payments (collectively “payments”) that the Company or any of its Tenants receives from Roanoke County, Virginia, including payments that pass through the Authority. h. The Town will construct a Pedestrian Crosswalk to connect the public parking lot on Walnut Ave to the newly enhanced public ally to the rear of the Roanoke County Public Safety Building by June 30, 2025. IV. Reporting. The Company shall annually provide, at the Company’s expense, detailed verification reasonably satisfactory to the Town and the Authority of the Company’s progress on the 9 Targets. For the purposes of verifying the accuracy of reports, and for no other purpose, the Company hereby waives its protections under Section 58.1-3 of the Code of Virginia, 1950, as amended, and authorizes the Commissioner of the Revenue for Roanoke County, Virginia, to provide verification to the Town and the Authority from her records; provided, however, that such disclosure shall not waive the protections of § 58.1-3 as to any other person, nor authorize the Town or the Authority to disclose such information to any other person. The Company will be solely responsible for obtaining and providing detailed verification reasonably satisfactory to the Town and the Authority of Capital Investment made by Tenants to be credited towards the Company’s Capital Investment obligation and New Jobs created and Maintained by Tenants to be credited towards the Company’s New Jobs obligation. V. Repayment; Forfeiture. a. If Company fails to achieve the Capital Investment Target by the Capital Investment Performance Date, then the Company shall repay to the Town, on a pro rata basis, the percentage of the First Payment equal to the percentage by which the Company misses the Capital Investment Target. b. The aggregate of Annual Payments is to be allocated as $17,500 (50%) for the Leased Premises Target and $17,500 (50%) for the New Jobs Target. The Company will forfeit that portion of future Annual Payments allocated to the New Jobs Target if it fails to Maintain the 6 New Jobs from the Job Creation Performance Date through the Job Maintenance Performance Date. The Company will forfeit that portion of future Annual Payments allocated to the Leased Premises Target if it fails to Maintain 50% occupancy of the Buildings from the Leased Premises Performance Date through the Leased Premises Maintenance Performance Date. VI. Notices. Any notices required or permitted to be given under this Agreement shall be given in writing, and shall be deemed to be received upon receipt or refusal after mailing of same in the United States by First-Class U.S. Mail, certified, postage prepaid, or by customary commercial overnight courier (refusal shall mean return of certified mail or overnight courier package not accepted by addressee): The Wilkinson Group, Inc. P.O. Box 450 Fincastle, VA 24090 Attn: Dale Wilkinson, Managing Member __________________ __________________ __________________ __________________ 10 If to the Authority, to: ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA 5204 Bernard Drive, SW Room 421 Roanoke, Virginia 24018 Attn: Linwood P. Windley, Chair ROANOKE COUNTY ATTORNEY’S OFFICE 5204 Bernard Drive, SW Fourth Floor Roanoke, Virginia 24018 Attn: Peter Lubeck, Sr. Asst. County Attorney If to the County, to: TOWN OF VINTON, VIRGINIA 311 Pollard Street Vinton, Virginia 24179 Attn: Richard Peters, Town Manager With a copy to: TOWN ATTORNEY Spilman Thomas & Battle PLLC 310 First Street, Suite 1100 Roanoke, Virginia 24011 Attn: Jeremy E. Carroll The addresses set forth in this section only may be amended by sending written notice to all other Parties of a change of address, without need of signed amendment to this Agreement. VII. Miscellaneous. Indemnity. The Company agrees to indemnify, defend, and hold the Authority, the Town, and their officers, directors, and employees, free and harmless for and from any and all claims, causes of action, damages or any liability of any type, including reasonable attorneys’ fees, on account of any claims by or any injury or damage to any persons or property growing out of or directly or indirectly resulting or arising in any way out of any actions, omissions or activities of the Company or its agents, employees or representatives arising out of or connected in any way to any of the matters involved in this Agreement or its performance. Integration. This Agreement, including the exhibits hereto, constitutes the full and complete agreement of the Parties respecting its subject matter, and any prior or contemporaneous agreements or understandings, written or oral, are hereby merged into and superseded by the provisions of this Agreement. This Agreement may only be amended or supplemented by a subsequent writing of equal dignity except where expressly set forth herein. This Agreement may not be assigned by a Party without the prior written consent of the other Parties. No covenants of officials. No covenant, agreement or obligation contained in this Agreement shall be deemed to be a covenant, agreement or obligation of any present or 11 future director, officer, employee or agent of the Authority or the Town in his or her individual capacity, and neither Town officials nor the directors of the Authority nor any officer, employee or agent thereof executing this Agreement or any related instrument shall be liable personally on this Agreement or such instrument or be subject to any personal liability or accountability by reason of the execution and delivery thereof. No director, officer, employee or agent of the Authority or the Town shall incur any personal liability with respect to any other action taken by him or her pursuant to this Agreement or the Industrial Development and Revenue Bond Act or any of the transactions contemplated hereby or thereby, provided he acts in good faith. Not a pledge of full faith and credit. Any obligation of the Town to pay, set aside, or otherwise appropriate funds for performance of this Agreement shall be construed to be subject to appropriation, and shall not be construed to be in derogation of Article VII § 10 of the Virginia Constitution. THE OBLIGATIONS OF THE AUTHORITY UNDER THIS AGREEMENT ARE NOT GENERAL OBLIGATIONS OF THE AUTHORITY BUT ARE LIMITED OBLIGATIONS PAYABLE SOLELY FROM THE REVENUES AND RECEIPTS DERIVED BY THE AUTHORITY FROM THE TOWN PURSUANT TO THIS AGREEMENT. THE OBLIGATIONS OF THE AUTHORITY AND THE TOWN HEREUNDER SHALL NOT BE DEEMED TO CONSTITUTE A DEBT OR A PLEDGE OF THE FAITH AND CREDIT OF THE COMMONWEALTH OF VIRGINIA OR ANY POLITICAL SUBDIVISION THEREOF, INCLUDING THE AUTHORITY AND THE TOWN. Rule of construction for dates. If any action is required to be performed, or if any notice, consent or other communication is given, on a day that is a Saturday or Sunday or a legal holiday in the Commonwealth of Virginia, such performance shall be deemed to be required, and such notice, consent or other communication shall be deemed to be given, on the first business day following such Saturday, Sunday or legal holiday. Unless otherwise specified herein, all references in this Agreement to a “day” or “days” shall refer to calendar days and not business days. Choice of law. This Agreement shall be construed according to the laws of the Commonwealth of Virginia without regard to its principles of conflicts of laws. The Parties consent to exclusive venue and jurisdiction in any state or federal court of competent jurisdiction within the Commonwealth of Virginia. Attorneys’ fees. Except as specifically provided in this Agreement, if any Party pursues legal action to enforce the terms of this Agreement, the American Rule shall apply and each Party shall bear its own attorneys’ fees and expert costs and no fee shifting shall occur. Drafter & Severability. This Agreement has been jointly drafted by the Parties, and is to be construed as jointly drafted and not be construed against any of the Parties as the drafter. This Agreement is severable, and if any provision is found to be invalid by any court of competent jurisdiction, the remainder shall survive. The section and paragraph headings in 12 this Agreement are for convenience of reference only and do not modify or restrict any provisions hereof and shall not be used to construe any provisions of this Agreement. Covenant of Authority. All Parties warrant that the signatories below have full authority, and have undertaken such legal actions as may be necessary to ensure such authority, to bind the entities of which they are representatives to the full extent permitted by law. Company agrees that, during the term of this Agreement, it shall not allow its existence to lapse or its authorization to transact business in the Commonwealth of Virginia to be revoked or cancelled at any time. This Agreement may be executed by facsimile, electronic or original signature of the Parties and in counterparts which, assuming no modification or alteration, shall constitute an original and when taken together, shall constitute one and the same instrument. Time of the Essence. Time is of the essence of all obligations set forth herein for which a time is stated. Waiver. The failure of any Party to this Agreement to insist upon strict compliance with any term herein shall not be construed to be a waiver of that requirement. No Third Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to confer any rights or remedies upon any person, other than the Parties hereto and, subject to the restrictions on assignment herein contained, their respective successors and assigns. Assignment of Agreement. Any obligation under this Agreement may be assigned to a third party with the prior written consent of all Parties and upon such terms as may be set forth in such consents. Any such assignment, however, shall not relieve the Company from any of its obligations under this Agreement. Town Attorney approval. This Agreement has been approved as to form by the Town Attorney of the Town of Vinton, Virginia. Any amendment, except as to the persons and addresses set out in Section VI, that is not approved as to form by the Town Attorney is void and of no force and effect. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be construed to be an original and production of all of which shall not be necessary to prove the contents of this Agreement. [SIGNATURES ON FOLLOWING PAGE] 13 IN WITNESS WHEREOF, see the following signatures, of even date herewith: TOWN OF VINTON, VIRGINIA Richard Peters Town Manager Approved as to legal form: Jeremy E. Carroll Town Attorney ECONOMIC DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA Linwood P. Windley Chair of the Board of Directors The Wilkinson Group, Inc. Dale Wilkinson President Meeting Date October 15, 2024 Department Administration Issue Consideration of public comments concerning the proposed amendment to the Town of Vinton’s FY 2024-2025 budget to appropriate funding for a stormwater project and contingency in the total amount of $470,000.00 in the Capital Fund and Stormwater Fund. State law requires a public hearing to be held whenever a proposed budget amendment exceeds 1% of the locality’s total budget. Summary The Town Council had appropriated one-time funds received in previous years for future capital projects within the Town. A primary target for these funds was stormwater infrastructure projects. As a result of discussions between the Town Manager and the leadership of Thrasher United Methodist Church after a sinkhole had developed on church property, Town staff worked with an engineering firm to design and bid a project to fix the sinkhole and reconstruct the stormwater infrastructure to mitigate future problems. The total cost of the project based on the accepted bid is approximately $310,000.00. The Church has plans to donate both $210,000.00 and an easement to the Town for the project. The Town would seek to expend $100,000.00 for construction costs and allocate an additional $30,000.00 for contingency. If not expended on the project, the $30,000.00 or any part unspent would remain for future stormwater projects. The proposed resolution and list of appropriations would provide money from fund balances and donations to cover the appropriations for the fund transfer, project expenditures, and contingency in the total amount of $470,000.00 in the Capital Fund and Stormwater Fund. This recognizes the revenue in both listed funds. Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to hold a Public Hearing in order to amend its budget when any such amendment exceeds one percent (1%) of the total expenditures show in the currently adopted budget. The Notice of this Public Hearing was advertised in The Vinton Messenger on October 3, 2024. Attachments Recommendations Resolution Conduct Public Hearing List of Appropriations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, OCTOBER 15, 2024, AT 6:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179. WHEREAS, Town staff have identified a stormwater management project and worked with private property owners to partner on the project; and, WHEREAS, the proposed amendment to the Town of Vinton’s FY 2024-2025 budget is intended to appropriate funding for a stormwater project and contingency in the total amount of $470,000.00 in the Capital Fund and Stormwater Fund; and, WHEREAS, Section 15.2-2507 of the 1950 Code of Virginia, as amended, requires any locality to hold a Public Hearing in order to amend its budget when any such amendment exceeds one percent (1%) of the total expenditures show in the currently adopted budget; and, WHEREAS, the Notice of this Public Hearing was advertised in The Vinton Messenger on October 3, 2024; and, NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the budget amendments, transfers, and appropriations as shown on the attached. This Resolution adopted on motion made by Council Member______ , seconded by Council Member ___________________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ______________________________________ Antonia Arias-Magallon, Town Clerk GENERAL LEDGER GL Account Description Debit Credit 20010000-334401 Appropriations 130,000.00 20010000-334404 Estimated Revenue 130,000.00 MOVE FUNDS TO: GL Account Description 20099990-509900 Transfer to Stormwater Fund 130,000.00 130,000.00 MOVE FUNDS FROM: GL Account Description 20035003-499999 Re-appropriated Fund Balance 130,000.00 130,000.00 BUDGET TRANSFERS - COUNCIL ACTION ITEM - OCTOBER 15, 2024 CAPITAL FUND 1 Meeting Date October 15, 2024 Department Council Issue Appointments to Boards/Commissions/Committees Summary Requesting Council make the following appointments: Planning Commission Council is being asked to appoint Josh Mullen as a member of the Vinton Planning Commission to replace Sarah Reid for the four-year term beginning November 2, 2024, and ending November 1, 2028. Roanoke Valley Resource Authority Council is being asked to appoint Cody Sexton as a member of the Roanoke Valley Resource Authority as an alternate for the four-year term beginning November 1, 2024, and ending October 31, 2028. Attachments None Recommendations Motion to appoint Josh Mullen as a member to the Vinton Planning Commission to replace Sarah Reid for the four-year term beginning November 2, 2024, and ending November 1, 2028. Motion to appoint Cody Sexton as a member of the Roanoke Valley Resource Authority as an alternate for the four-year term beginning November 1, 2024, and ending October 31, 2028. Town Council Agenda Summary Meeting Date October 15, 2024 Department Council Issue Request to convene in a closed meeting pursuant to Virginia Code § 2.2-3711(A)(5) of the 1950 Code of Virginia, as amended, for the discussion of the Hotel Project. Summary Town Council will convene in a closed meeting. Attachments Closed Session Guidelines Recommendations None Town Council Agenda Summary AT A CLOSED MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, JULY 16. 2024, AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. CERTIFICATION THAT A CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Town Council of the Town of Vinton, Virginia has convened a closed meeting on this date, pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3711 (A) (5) of the 1950 Code of Virginia requires a certification by the Vinton Town Council that such a closed meeting was conducted in conformity with Virginia Law. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council hereby certifies that to the best of each member's knowledge: 1. Only public business matters lawfully exempted from opening meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Town Council. Motion made by _____________________ and seconded by ____________________ with all in favor. ___________________________________ Clerk of Council