HomeMy WebLinkAbout7/21/2020 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, July 21, 2020
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. INVESTITURE SERVICE
1. Town Clerk administers Oath to:
a. Vice Mayor – Sabrina M. McCarty
2. Presentation of Election Certificates
3. Appointment of Interim Police Chief effective August 1, 2020
a. Town Clerk administers Oath of Office to Interim Police Chief
G. CONSENT AGENDA
1. Consider approval of minutes of the Regular Council meeting of July 7, 2020
2. Consider adoption of a Resolution approving the amended Title VI of the Civil
Rights Act Implementation Plan
H. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Introduction of new Police Officers
2. Recognition of Thomas L. Foster, Chief of Police – Town Council
Sabrina M. McCarty, Vice Mayor
Keith N. Liles, Council Member
Laurie J. Mullins, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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3. Presentation of the Virginia Risk Sharing Association (VRSA) Margaret A.
Nichols Risk Management Leadership Award – Town Manager
I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
J. TOWN ATTORNEY
K. TOWN MANAGER
1. BRIEFINGS
a. Briefing on the Limited Service Hotel Market Study for the property
located at the corner of South Pollard Street, 1st Street and Cedar
Avenue – Pete Peters/Christian Abbate with DPC Hospitality
b. Briefing on new Town of Vinton Employee Handbook – Donna Collins
2. ITEMS REQUIRING ACTION
a. Consider adoption of a Resolution authorizing the Town Manager to file
an application for allocation of funding from the Virginia Department of
Housing and Community Development (DHCD) Industrial Revitalization
Fund (IRF) for the Gish Mill Redevelopment Project – Anita McMillan
b. Consider adoption of a Resolution authorizing the Town Manager to
execute an Agreement with Roanoke County for the Use of CARES Act
Funds – Anne Cantrell
3. COMMENTS/UPDATES
L. REPORTS FROM COUNCIL COMMITTEES
M. MAYOR
N. COUNCIL
O. ADJOURNMENT
P. WORK SESSION
1. Review of Council Orientation Manual – Town Attorney
NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
August 4, 2020 – 7:00 p.m. – Regular Council Meeting – Council Chambers
Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in
order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior
to the meeting date so that proper arrangements may be made.
Meeting Date
July 21, 2020
Department
Town Clerk
Issue
1. Town Clerk administers Oath to:
a. Vice Mayor – Sabrina M. McCarty
2. Presentation of Election Certificates
3. Appointment of Interim Police Chief effective August 1, 2020
a. Town Clerk administers Oath of Office to Interim Police Chief
Summary
None
Attachments
None
Recommendations
Town Clerk conducts Investiture Service
Motion to elect Interim Police Chief and Town Clerk administers Oath
Town Council
Agenda Summary
Meeting Date
July 21, 2020
Department
Town Clerk
Issue
Consider approval of the minutes of the Regular Council Meeting of July 7, 2020
Summary
None
Attachments
July 7, 2020 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, JULY 7, 2020, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL
BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles
Laurie J. Mullins
Michael W. Stovall
MEMBERS ABSENT: Sabrina McCarty
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Jeremy Carroll, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Finance Director/Treasurer
Tom Foster, Police Chief
Anita McMillan, Planning & Zoning Director
Joey Hiner, Public Works Director
The Mayor called the regular meeting to order
Council Member
Roll call
After a Moment of Silence, Natalie Mullins led
the Pledge of Allegiance to the U.S. Flag.
The Mayor turned the meeting over to Susan
Investiture Service. Ms. Johnson then proceeded
to administer the Oath of Office to
Mullins, Keith N. Liles and Mayor
Grose. After taking their Oath of Office, each
made brief comments.
The Mayor next called for nominations for the
office of Vice Mayor. Council Member Liles made
a motion to elect Sabrina McCarty
Hearing no other nomination,
seconded by Council Member Stovall and carried
by the following roll call
voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall,
Grose; Nays (0) – None; Absent (1) - McCarty.
Elected Sabrina McCarty as Vice Mayor for
a term beginning July 1, 2020 to June 30,
2022
The next item on the agenda was the
appointment of Council-
Council Member Liles made a motion to re-
appoint Barry W. Thompson as Town Manager for
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N. Johnson as Town Clerk; Anne Cantrell as
Treasurer/Finance Director; Thomas L. Foster as
Chief of Police and Jeremy Carroll as Town
Attorney for terms ending on June 30, 2022. The
motion was seconded by Council Member Mullins
and carried by the following roll call vote, with all
members voting: Vote 4-0; Yeas (4) – Liles,
Mullins, Stovall, Grose; Nays (0) – None; Absent
(1) – McCarty.
Re-appointed the five Council-appointed
officers
The next item on the agenda was the
appointment of members to the Council-appointed
Committees. Council Member Mullins
following Committees for two-
June 30, 2022: Sabrina McCarty and Keith Liles
to the Economic Development Committee; Mayor
Grose and Mike Stovall
Committee; Mike Stovall and Laurie Mullins to the
Public Safety Committee and Keith Liles and
The motion was seconded by Council Member
Liles and carried by the following roll call vote, with
all members voting: Vote 4-0; Yeas (4) – Liles,
Mullins, Stovall, Grose; Nays (0) – None; Absent
(1) - McCarty.
Appointed members of Council to the four
Council-appointed Committees for two-
year terms ending June 30, 2022
The next item on the agenda was the
Committees.
motion to appoint Mike Stovall and Chris McCarty
Strategy (CEDS) to new three-
beginning July 1, 2020 and ending June 30, 2023;
Pete Peters to the Roanoke Valley-Alleghany
Regional Commission Executive Committee to an
unexpired term beginning August 1, 2020 to June
30, 2022, to replace Barry Thompson; Mike
Planning Organization (RVTPO) to a three-year
term beginning July 1, 2020 and ending June 30,
2023 to replace Janet Scheid; Keith Liles to a new
three-
June 30, 2023 and Anita McMillan as the non-
voting member to a three-
July 1, 2020 and ending June 30, 2023 to replace
Pete Peters; Laurie Mullins to the Roanoke Valley
Regional Cable TV Committee to replace Sabrina
McCarty and Susan Johnson to replace Pete
Peters to terms beginning July 1, 2020 and Laurie
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Committee. The motion was seconded by Council
Member Mullins
call vote, with all members voting: Vote 4-0; Yeas
(4) – Liles, Mullins, Stovall, Grose; Nays (0) –
None; Absent (1) - McCarty.
Appointed Council Members, citizens and
Town Staff to Boards/Commissions/
Committees
The next item on the agenda was the
appointment of an Acting Town Manager. Council
effective August 1, 2020.
seconded by Council Member Mullins and carried
voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall,
Grose; Nays (0) – None; Absent (1) - McCarty.
Appointed Richard W. (Pete) Peters as
Acting Town Manager effective August 1,
2020
Under upcoming community events/
announcements, Pete Peters
following: July 11 – 7-10:00 p.m. -
Market with Uptown and Master Sergeant BBQ –
Farmers’ Market and July 25 – 7-10:00 p.m. –
Mingle at the Market with
Mountain Grille – Farmers’ Market. These events
entertainment and public amusement and will
have additional signage, ma
distancing and all volunteers will be wearing face
Council Member Liles
approve the Consent Agenda, as presented; the
motion was seconded by Council Member Stovall
and carried by the following vote, with all members
voting: Vote 4-0; Yeas (4) – Liles, Mullins, Stovall,
Grose; Nays (0) – None; Absent (1) - McCarty.
Approved minutes of the Regular Council
Meeting of June 16, 2020
The next item on the agenda was the briefing on
Fund (ESHPF), and from the Virgi
Industrial Revitalization Fund (IRF). In the absence
of Nathan McClung, Pete Peters
Purchase Agreement between the Town and Gish
rehabilitation of Gish Mill. The Agreement called for
a nine-
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rehabilitation grants and finalize design elements to
account for the floodway and historical preservation
Department of Historic Resources and the Virginia
State Review Board both recommended the Mill as
Register of Historic Places and Virginia Landmarks
Register. Staff now plans to proceed to part two of
State designations.
In concert with the due diligence period, Town staff
DHR for the ESHPF funds. These funds were set
aside due to Hurricanes Florence and Michael and
made
completion of the hydrolog
Study and the no-
activities necessary to stabilize the building from
damage that occurred during the two Hurricanes
and will be applied toward submit
Register nomination.
The Town is also working on submitting a $600,000
Fund (IRF) to assist with the actual rehabilitation,
repair costs and balance of the funding required to
make the
operate. This grant is critical to make the project
work and is designed for shovel-
restore former industrial properties that have fallen
distressed areas. Mr. Peters also commented that
Nathan McClung had
these two applications and expressed appreciation
to him for his work on the project. Council will be
asked to take action on a formal Resolution at the
st
The next item on the agenda was to consider
adoption of a Resolution awarding an engineering
contract with Rummel, Klepper and Kahl, (RK&K),
LLP, for the Walnut Avenue Bicycle and Pedestrian
Accommodations Project –
Street. Anita McMillan commented that the Town
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the contract, a copy of which was provided to
Council at the meeting. The project is for Phase 2
of Walnut Avenue which will be from
Avenue to 1st Street. The
project is $545,250.00 and it is 100% funded by the
Surface Transportation Block Grant (STBG) which
was formerly the Regional
(RSTP) Program Funding.
Proposal (RFP) was advertised in March and seven
firms submitted an RFP. The Selection Committee
interviewed four firms and selected RK&K.
Ms. McMillan next commented that t
Agreement and the RFP were both reviewed by the
Virginia Department of Transportation (VDOT) to
make sure it met all of the Federal Highway
Administration requirements.
some outstanding issues being discussed between
the parties and the Resolution was drafted to allow
substantially the same as what has been provided
this evening.
Council Member Stovall made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member Mullins
following roll call
Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose;
Nays (0) – None; Absent (1) - McCarty.
Adopted Resolution No. 2368 awarding an
services contract and authorizing the Town
Rummel, Klepper and Kahl, (RK&K), LLP,
Pedestrian Accommodations Project – W.
Lee Avenue to 1st Street
The next item on the agenda was to consider
SMART SCALE funds for the Walnut Avenue
Project
Smart Scale funds are available every two years on
the even years and this would be the Town’s third
year to try for these funds. The estimated cost that
has been provided is approximately $5.8 million
and s
for assisting in estimating the cost and providing the
detail with the design plan. The pre-application
required was submitted in April and the full
application is due by August 3, 2020.
6
If this is not funded, next year we can apply for the
STBG funds, which is on odd years. The STBG is
a lot easier because it is regional. All the localities
in the State have to compete for the Smart Scale
and it is always a challenge for the Town because
they are looking at
interstate. Even though this is a local street, it is the
main
Roanoke City.
Council Member Liles made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member Stovall
Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose;
Nays (0) – None; Absent (1) - McCarty.
Adopted Resolution No. 2369 authorizing
the Town Manager to file an application for
Project
The next item on the agenda was to consider
adoption of a Resolution re-appropriating
$86,145.00 from the FY 2021 Re-Appropriated
Restoration Projects. Anne Cantrell commented in
April of 2020 Council appropriated
this project. Public Works has had several delays
in getting this project accomplished due to the
Roanoke County permitting process being held up
and the contractor having to get a re-certification.
At the end of the fiscal year, we
expended and we are asking for the balance to be
re-appropriated to the current fiscal year to
complete the project.
Council Member Liles made a motion to adopt the
Resolution as presented; the motion was seconded
by Council Member Stovall
Vote 4-0; Yeas (4) – Liles, Mullins, Stovall, Grose;
Nays (0) – None; Absent (1) - McCarty.
Adopted Resolution No. 2370 re-
appropriating $86,145.00 from the FY 2021
Re-Appropriated Fund Balance to the Utility
Fund Special Projects Expense Account for
Projects
The next item on the agenda was to consider
establishing
2020-2021. The Town Clerk commented that every
adopts their regular meeting schedule. Usually the
first meeting in August is National Night Out, but we
were
moved to October 6th. The schedule would make
August 4, 20 a regular Council meeting and would
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cancel the October 6th meeting so staff and Council
could participate in National Night Out.
Council Member Stovall made a motion to adopt the
regular meeting schedule for FY 2020-
presented
Member Mullins and carried by the following roll call
vote, with all members voting: Vote 5-0; Yeas (5) –
McCarty, Scheid, Stovall, Liles, Grose; Nays (0) –
None.
Adopted the regular meeting schedule for
FY 2020-2021
The Town Manager commented the Pete Peters
would bring Council up-to-
would be going out to the citizens
collection changes and
repairs.
Council explains the changes to the bulk collection
cycle going to bi-weekly and has a color-coded
calendar. It will be posted to the Town website and
social media accounts in the next week or two and
Messenger. Also, there will be a direct mailing of a
magnet to every resident to remind them
adjustments for the balance of the calend
In essence starting August 10th, the
collection cycle will go to a bi-
alternating with recycling every other week.
Pete Peters next commented there has been some
Ground Monu
been out of service for several months and staff has
been
the Monument Committee, but because of COVID-
19 it has been delayed several times. The repairs
include some electrical
Monument itself. Staff worked to have it working
for the July 4th Holiday and took it back off-line on
Monday, July 6th with the hope to have the repairs
completed within a month or so dependent the
contractors’ availability.
Events. Chief Foster commented that a Reconnect
Event has been
Community for August 14th from 5-7:00 p.m. and
th
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7:00 p.m. They will be working to schedule two
additional meetings in September, one outside of
the Dillon Woods Community hopefully at one of the
churches at their picnic shelter and one at Herman
L. Horn for the Mountain View/Bali Hai area. Mike
Caldwell is organizing the events and is
community leader from each of those sections to go
out and distribute flyers advertising the events.
Chief Foster next commented that last Thursday his
approved by the full Senate
was signed by the President. He then expressed
appreciation to Council for
the Vinton Police Chief,
some of the finest people he has ever worked with
community. The Mayor congratulated Chief Foster
and
promotion. He appreciated what he has done in the
Town and the job he has done in developing
professionalism in the Police Department. Council
years’ worth of work in five years and Council
Member Stovall commented that
the Town has had in a long time and concurred with
Council Member Liles’s comments.
The Mayor commented that the Town is very
Committee that Mr. Peters mentioned is a citizens’
committee and that it was a citizen-
Although
One of the unique things about the M
that it does not glorify any individual, battle or war,
but recognizes those who h
serving this country in the military.
The Mayor next read some prepared comments on
the exciting future of the Town, the current Council
and the Councils of the past and gave a challenge
what we can do together.
Comments from Council Members: Council
Member Liles
crowning the Dogwood Queen on July 4th and the
success of the event. He also learned that day that
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longest in the State. He also welcomed Council
Member Mullins
working with her.
expressed
kind, helpful and welcoming. She also commented
and the parade for Mr. Hanks, a former neighbor of
hers, that turned 93 today and appreciated all of the
participation o
appreciated all he has done and expressed thanks
to Pete Peters for the recent tours of Gish Mill and
Vinyard Station. Council Member Stovall
commented on the work that has been done on
Mountain View Road and the meet and eat that he
had mentioned before to show
Member Mullins
Council cast are for the legacy of the Town, not for
today and that when people look back 10-20 years,
we hope they will say that with the help from Town
staff we truly made a difference.
Council Member Mullins made a motion to
adjourn the meeting; the motion was seconded by
Council Member Liles and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4)
– Liles, Mullins, Stovall, Grose; Nays (0) – None;
Absent (1) - McCarty. The meeting was adjourned
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
July 21, 2020
Department
Planning and Zoning
Issue
Consider adoption of a Resolution approving the amended Title VI of the Civil Rights Act
Implementation Plan
Summary
The Town of Vinton, as a Local Public Agency (LPA) and a recipient of federal-aid funding, is required
to fulfill the provisions of Title VI of the Civil Rights Act of 1964, 49 Code of Federal Regulation
(CFR) Part 21, 23 CFR Part 200 and other applicable directives.
On March 3, 2020, Town Council adopted Resolution No. 2347, authorizing the Town Manager to
prepare and submit a Title VI Implementation Plan to Virginia Department of Transportation (VDOT).
On March 5, 2020, Staff submitted the adopted Title VI Implementation Plan to VDOT Salem District
Civil Rights Personnel. On June 9, 2020, Staff was informed by Salem District personnel that the Town
of Vinton was the first locality in the Salem District to adopt the Title VI Plan, and it was the first Title
VI Plan to be reviewed by the Salem District personnel. According to them, based on a review by the
VDOT Richmond Central District personnel and Federal Highway Administration (FHWA)
requirements, minor revisions to the adopted plan have to be made since the Title VI only requires
three categories of protected groups (race, color, and origin) to be listed. The Town’s Plan included a
list of other protected groups (ancestry, gender, gender expression, gender identity, genetic
information, etc.). Additionally, the title of Appendix G Grievance Form and Complaint Log on Page
30 is to be revised to Discrimination Complaint Form and Complaint Log and Town of Vinton
Grievance Form on Page 31 need to be revised to Town of Vinton Discrimination Complaint Form;
list of discrimination protected status to be revised to only list race, color, national origin, other.
Attachment
Town of Vinton Title VI Implementation Plan – Amended July 21, 2020
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
TITLE VI IMPLEMENTATION PLAN
Agency Administrator
Barry W. Thompson, Town Manager
Prepared by:
Anita J. McMillan,
Planning and Zoning Director
Approved March 3, 2020
Amended July 21,2020
TABLE OF CONTENTS
TITLE VI STATEMENT OF COMMITMENT .........................................................................
I. INTRODUCTION ..................................................................................................................... 1
II. TITLE VI AND RELATED AUTHORITIES ................................................................. 1
III. ORGANIZATION AND STAFF RESPONSIBILITIES ............................................... 2
IV. TITLE VI PROGRAM IMPLEMENTATION .............................................................. 7
V. DISCRIMINATION COMPLAINT PROCEDURES .................................................. 15
VI. REVIEW OF TOWN DIRECTIVES ............................................................................. 19
VII. COMPLIANCE AND ENFORCEMENT PROCEDURES ......................................... 20
APPENDIX A: Clauses for Contractor ................................................................................... 24
APPENDIX B: Clauses for Deeds ............................................................................................ 25
APPENDIX C: Clauses for Transfer of Real Property .......................................................... 26
APPENDIX D: Clauses for Construction/Use/Access to Real Property ............................. 27
APPENDIX E: Contractor Title VI Assurances ................................................................... 28
APPENDIX F: Town of Vinton Departments List .................................................................. 29
APPENDIX G: Discrimination Complaint Form and Complaint Log .................................. 30
APPENDIX H: Town of Vinton Demographics and LEP Encounter Log Form ................. 33
APPENDIX I: I Speak Cards..................................................................................................... 36
APPENDIX J: Employee Acknowledgement ........................................................................... 40
APPENDIX K: Public Involvement Survey ............................................................................. 42
TITLE VI STATEMENT OF COMMITMENT
The Town of Vinton, hereinafter also referred to as the Local Public Agency “LPA”, will effectuate
the provisions of Title VI of the Civil Rights Act of 1964, 49 Code of Federal Regulation (CFR) Part
21, 23 CFR Part 200 and other applicable directives. These authorities provide that no person in the
United States shall, on the grounds of race, color or national origin be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for
which LPA receives federal assistance.
Further, as a recipient of federal-aid funding, Town of Vinton strives to achieve nondiscrimination in
all its programs and activities whether or not those programs and activities are federally funded. These
efforts to prevent discrimination will address, but not be limited to, a program’s impact upon access,
benefits, participation, treatment, services, contracting opportunities, training opportunities,
investigation of complaints, allocation of funds, prioritization of projects, and the functions of right-
of-way, research, planning, design, construction, and project development. Town of Vinton will ensure
that every manager, supervisor, employee, and sub-recipient of federal-aid funds administered by the
LPA is aware of and applies the intent and spirit of Title VI of the Civil Rights Act of 1964 and other
nondiscrimination authorities in performing assigned duties.
Every employee and representative of Town of Vinton shall perform all official duties and actions in
full accord with Title VI of the Civil Rights Act of 1964, applicable statutes, executive orders,
regulations, and policies enunciated there under.
The Human Resources/Risk Management Director has been designated as the LPA’s Title VI and
Americans with Disabilities Act (ADA) Coordinator and is responsible for ensuring that all matters
relating to nondiscrimination are administered effectively.
Employees of the LPA, contractors or applicants with questions, problems or complaints regarding this
statement, and the implementation of the stated provisions, should contact Donna Collins, Human
Resources/Risk Management Director, at 311 S. Pollard Street, Vinton, VA 24179, 540-983-0604,
dcollins@vintonva.gov.
Barry W. Thompson, Town Manager / Date
Agency Administrator
Page 1 of 43
I. INTRODUCTION
The Town of Vinton’s mission is to excel at providing quality services for the benefit of all
residents while developing, maintaining, and enhancing the resources of the area. Title VI of the
Civil Rights Act of 1964 (Title VI) is a federal law that requires no person in the United States on
the grounds of race, color, or national origin, be excluded from, be denied the benefits or be
subjected to discrimination under any program or activity receiving federal financial assistance. The
Federal-Aid Highway Act of 1973 added the requirement that there be no discrimination on the
basis of sex. Title VI applies to recipients and sub-recipients of federal financial assistance. The
Civil Rights Restoration Act of 1987 makes clear that pursuant to Title VI discrimination is
prohibited throughout any department of a local agency that accepts Federal financial assistance.
The Town periodically receives federal funding from the Federal Highway Administration
(FHWA) and other federal program funding. As a recipient of such federal aid, the Town is
required to comply with Title VI and the related Department of Transportation regulations (Title 49
CFR Part 21).
This Title VI Implementation Plan is a part of Town of Vinton’s continual and ongoing effort to
proactively meet the minimum compliance requirements established under title VI of the Civil Rights
Act of 1964 (title VI), 49 CFR § 26, and the related anti-discrimination statutes and regulations. With
this Implementation Plan, the Town of Vinton seeks to provide continued transparency, clarity and
technical guide for internal and external constituents regarding its Title VI program.
II. TITLE VI AND RELATED AUTHORITIES
This section is a reference source of the applicable authorities related to Title VI of the Civil Rights
Act of 1964 as amended.
Title VI of the Civil Rights Act of 1964 (42 USC 2000d et seq) states the following: “No person in
the United States shall on the grounds of race, color or national origin, be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving Federal financial assistance.”
Section 162(a) of the Federal-Aid Highway Act of 1973 (Section 324, Title 23 U.S.C.) prohibits
discrimination based on sex (gender).
The Civil Rights Restoration Act of 1987, P.L. 100-209, further clarified the intent of Title VI to
include all programs and activities of entities whether those programs and activities are federally
funded or not. Title IX of the Educational Amendments Act of 1972, the Age Discrimination Act of
1975, and Section 504 of the Rehabilitation Act of 1973.
49 CFR Part 21, the U.S. Department of Transportation’s Implementing Regulations of Title VI of
the Civil Rights Act of 1964.
Page 2 of 43
23 Code of Federal Regulations (CFR) Part 200, the Federal Highway Administration Title VI
Program Implementation and Review Procedures.
UDDOT Order 1050.2A
Executive Order 12898 (issued February 11, 1994) addresses Environmental Justice (EJ) regarding
minority and low-income populations. Agencies must develop strategies to address
disproportionately high and adverse human health or environmental effects of their programs on
minority and low-income populations; promote nondiscrimination in federal programs
substantially affecting human health and the environment; and provide minority and low-income
communities’ access to public information and an opportunity for public participation in matters
relating to human health or the environment.
Executive Order 13166 (issued August 16, 2000) improves access to services for persons with
limited English proficiency. Agencies are directed to evaluate services provided and implement
a system that ensures that Limited English Proficiency (LEP) persons are able to meaningfully
access the services provided, consistent with, and without unduly burdening the fundamental
mission of the local agency. Agencies are directed to ensure that recipients of federal financial
assistance provide meaningful access to programs, services and information to their LEP
applicants and beneficiaries free of charge. Language barriers have the potential of prohibiting
LEP persons from:
• Obtaining services and information relating to Town services, programs and projects.
• Taking advantage of Town programs and activities, which could affect their jobs and social
opportunities.
• Understanding the benefits to which they are entitled when their home or business is
acquired through eminent domain.
Limited English Proficient persons refer to persons for whom English is not their primary
language and who have a limited ability to read, write, speak or understand English. It includes
people who reported to the U.S. Census that they speak English less than very well, not well or
not at all.
LEP persons are entitled to language assistance under Title VI of the Civil Rights Act of 1964,
and federal assistance recipients shall take reasonable steps to ensure meaningful access to
benefits, services, information and other important portions of their programs and activities.
III. ORGANIZATION AND STAFF RESPONSIBILITIES
A. Relationship of Civil Rights Coordinator/Town Manager of the Town of Vinton
Town Administrator – The Town Manager is authorized to ensure compliance with
provisions of the Town’s policy of nondiscrimination and with the law, including the
requirements of 23 CFR Part 200 and 49 CFR Part 21. The Town’s grants compliance
function and Title VI coordination shall be performed under the authority of the Town
Administrator.
Page 3 of 43
Title VI and Americans with Disabilities Act (ADA) Coordinator – The Town of Vinton
Human Resources/Risk Management Director will perform the duties of the Title VI and
ADA Coordinator and ensure implementation of the Town’s Title VI Federally Funded
Transportation Program. The Town’s Title VI Coordinator has a direct reporting and access
to the Town Manager, the Town’s chief executive officer.
B. Statement of Responsibility and Authority of Title VI Coordinator
As authorized by the Town of Vinton Administrator, the Title VI Coordinator is responsible
for initiating, monitoring, and ensuring LPA compliance with Title VI requirements as
follows:
Program Administration
• Administer the Title VI Program and coordinate implementation of the plan.
• Ensure compliance with the assurances, policy, and program objectives.
• Perform Title VI Program reviews to assess administrative procedures, staffing, and
resources.
• Provide recommendations as required to the Town of Vinton Administrator.
Complaints
• Review written Title VI complaints that may be received by the Town Vinton
following the adopted procedural guidelines.
Data Collection
• Review the statistical data gathering process periodically to ensure sufficiency of data
for meeting the requirements of Title VI program administration.
Training Programs
• Conduct or facilitate training programs on Title VI issues and regulations for the
Town’s employees; and facilitate Title VI training for appropriate personnel, board
and committee members, contractors, and sub-recipients. A log or summary of
training conducted shall be kept.
Title VI Plan Update
• Review and update the Town’s Title VI Implementation Plan as needed or required.
• Present updated plan to the Town’s Administrator for approval.
• Publish/post the Title VI Implementation Plan.
Annual Accomplishment Report
• Prepare an annual report of Title VI accomplishments and changes to the program in
the preceding Federal fiscal year
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• Identify goals and objectives for the upcoming year as required; and submit to VDOT.
Public Dissemination
• Work with Town’s personnel to develop and disseminate Title VI program
information to employees, board and committee members, council and sub-recipients,
including contractors, subcontractors, consultants, and sub-consultants and
beneficiaries, as well as the general public.
• Ensure public service announcements or notices are posted of proposed projects,
hearings, meetings, or formation of public advisory boards, in newspapers or other
media reaching the affected community.
• Ensure the full utilization of available minority publications or media.
• Ensure written or verbal information in languages other than English is being
provided, where appropriate.
Elimination of Discrimination
• Work with the Town’s program areas to establish procedures for promptly resolving
deficiencies, as needed.
• Recommend procedures to identify and eliminate discrimination that may be
discovered in any of the Town’s processes.
Maintain Legislative and Procedural Information
• Keep informed about Federal laws, rules, and regulations, Federal Highway
Administration (FHWA) or Virginia Department of Transportation (VDOT)
guidelines that may affect the current Agency Title VI Plan and administration of the
Agency’s Title VI Program.
• Ensure information is made available to the public as requested or required.
C. Program Administration
Multidisciplinary Approach of Title VI
To ensure the Town complies with Title VI of the Civil Rights Act of 1964 and other related
statutes, the Town will establish a Title VI Multidisciplinary Team. The Team will use the
systematic approach, communication and continuous interaction to proactively ensure
nondiscrimination in all of Town’s programs and activities. The multidisciplinary approach
focuses on team efforts to ensuring nondiscrimination in all of the Town’s programs and
activities. In implementing this approach, the Town will employ the guidance provided by the
FHWA. The Town will designate specific staff from applicable departments that are
administering federal grants and/or providing programs and activities funded from federal
assistance or other types of transportation related funding as Title VI Specialist(s). The
members of the team consist of the Title VI Coordinator and Title VI Specialists. The Team’s
focus is to:
• Foster awareness of nondiscrimination requirements
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• Participate in the development and implementation of the Title VI Program
• Identify areas of need requiring mitigation measures
• Formulate and prioritize strategies to address areas of mitigation
• Recommend revisions to the Title VI Implementation Plan.
• Develop a Title VI Work Plan
• Implement Title VI Program Plan
• Continuously assess and recommend adjustments to the Title VI Implementation Plan
as necessary for effectiveness.
Title VI Specialists – Additionally, the Town has designated Title VI Specialists in special
emphasis program areas. The Specialists shall work in concert with the Title VI Coordinator.
These key programs areas are subject to receiving federal assistance through grants or other
types of transportation related funding. The Title VI Specialists will work with the
Coordinator to ensure their respective departments and programs comply with Title VI
regulations and assurances, meet the Title VI Method of Administration as laid out on this
Title VI Plan, meet federal and state reporting requirements, and provide adequate training
opportunities for applicable staff.
Title VI Specialists will also work with the Coordinator to ascertain Title VI compliance by
contractors, subcontractors, consultants, suppliers and other sub-recipients under federally
funded projects or programs. Specialists will ensure applicable Title VI provisions and
requirements are included in contractual agreements to prime contractors and sub-recipients.
Title VI Specialists will work with the Coordinator to obtain statistical data on race, color,
national origin, handicap/disability, age and sex of participants in, and beneficiaries of the
Town’s federally funded transportation programs. Each of the Specialists will maintain data
relative to their respective special emphasis program area, designated below. The Coordinator
shall use the data to complete annual Title VI reports and for other administrative needs.
TITLE VI SPECIALISTS DESIGNEES
Economic Development
Finance/Purchasing
Planning and Zoning
Public Works
Police/Law Enforcement
Community Programs and
Vinton War Memorial
Financial Services Analyst
Planning and Zoning Director
Public Works Director or Administrative Manager
Executive Assistant to the Chief of Police
Community Programs and Facilities Director
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D. Organizational Chart
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IV. TITLE VI PROGRAM IMPLEMENTATION
A. Town of Vinton Equal Opportunity and Nondiscrimination Policy
The Town is committed to providing equal opportunities to all employees, applicants,
residents, customers, and persons doing business with the Town and will ensure that people may
participate in, enjoy the benefits of, and be free from discrimination under any program or activity
it administers without regard to any protected status, including:
• Race
• Color
• National Origin
B. Title VI Statement
The Town, under Title VI of the Civil Rights Act of 1964, is committed to operating its programs,
activities, and services in such a way that no person shall be excluded from the equal distribution
of its services and amenities based on their race, color, and national origin. The Town has
developed a notice to the public informing them of their rights under Title VI. Any person who
believes she or he has been aggrieved by any unlawful discriminatory practice under Title VI may
file a complaint with the Town of Vinton and/or Federal Highway Administration. The Town’s
complaint process and complaint forms are included in Appendix G and the Town’s website:
https://www.vintonva.gov/18/Human-Resources.
The Town’s objective is to:
• Ensure that the level of quality of programs, projects and services are provided without regard
to race, color, and national origin.
• Promote the full and fair participation of all affected populations in decision making;
• Prevent the denial, reduction, or delay in benefits related programs and activities that benefit
minority populations or low-income populations; and
• Ensure meaningful access to programs and activities for persons with Limited English
Proficiency (LEP).
The Town is committed to complying with Title VI requirements for all programs and services
delivered to the public. The Title VI Program (Program) serves as a guide and reflection of the
Town’s commitment to preserving the civil rights for all individual and group benefactors of
Town’s program and services. The Town's Title VI Assurances, executed pursuant to Department
of Transportation (DOT) Order No. 1050.2A, are included.
C. Town Governance
The Town is governed by an elected Council of five members. The Town provides main services
with over 75 full and part-time employees and seven departments. Other services and programs
are also provided by Roanoke County.
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D. Title VI and ADA Coordinator
The Town’s Title VI/ADA Coordinator, the Human Resources/Risk Management Director, is
responsible for the overall Title VI Program. The Title VI Coordinator provides guidance and
technical assistance on Title VI matters and has overall program responsibility for preparing
reports and developing program procedures. Additional assistance is provided by the Planning
and Zoning Director (e.g., transportation and greenway projects). The Title VI Coordinator
responsibilities include:
a. Promptly processing and resolving Title VI complaints;
b. Collecting demographic data (race, color, national origin) of participants in and beneficiaries
of the Town’s Federal-aid programs, activities, and services;
c. Promptly resolving areas of deficiency;
d. Conducting periodic Title VI audits;
e. Ensuring that Title VI requirements are included in policy directives and that the procedures
used have built-in safeguards to prevent discrimination;
f. Coordinating the development and implementation of staff training regarding the Town’s
Title VI program; and
g. Developing and coordinating Title VI information for public dissemination, including where
appropriate in languages other than English.
E. Education and Training
To ensure compliance through education and training, the Town’s VI and ADA Coordinator will:
• Distribute information to personnel, board and committee members, and council on training
programs regarding Title VI and related nondiscrimination authorities.
• Offer training to staff in Title VI nondiscrimination and implementation.
• Track Title VI nondiscrimination training of staff and board and committee members.
• Develop Title VI educational information for dissemination to the general public.
F. Communications and Public Participation Plan
The Town is committed to ensuring that projects, programs, and services delivered by the Town
are sensitive to the various demographic backgrounds within the Town. The Town Public
Participation Plan (PPP) is for use by the Town to promote public involvement in the planning
and decision-making process of projects, programs, and services.
As a recipient of Federal funding, the Town is required to adhere to Title VI of the Civil Rights
Act of 1964 and to integrate the PPP into its Title VI Program. The PPP provides guidelines for
involving the public to ensure that all groups are represented and their needs considered. The
Town is committed to ensuring it serves the residents and businesses of the Town fairly,
consistently, and in the most cost-efficient and appropriate manner within available resources.
The Town endeavors to communicate with and provide opportunities for minority, low-income,
and disabled persons to participate. To ensure Title VI compliance in communications and public
participation, the Town will:
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• Include contact information for people needing accommodations in notifications of
opportunities for public participation.
• Include the following statement in public notices and on the website:
“The Town of Vinton fully complies with Title VI of the Civil Rights Act of 1964 and
related statutes and regulations in all programs and activities. The Town provides
reasonable accommodations for persons who require special assistance to participate
in public involvement opportunities. For more information, or to obtain a
Discrimination Complaint Form, contact (540) 983-0604 or Town’s website:
https://www.vintonva.gov/18/Human-Resources.”
• Provide reasonable accommodations for persons who require special assistance to participate
in public involvement opportunities.
• Collect and monitor demographic data during public input opportunities, conducting
additional target outreach if the data show a deficiency in public input from particular groups.
• Recruit diverse applicants, including minorities, low-income persons, and disabled, to
opportunities for public participation and to serve on committees.
The Town is committed to document and analyze the impacts of transportation projects on
minority and low-income populations as a normal part of analysis efforts. A key aspect of the
analysis is to ensure the involvement of affected communities in the project development process.
The Town has developed Guidelines to provide Environmental, Planning, Right-of-Way,
Location and Design, Civil Rights and any other applicable with a consistent framework for
developing an effective public involvement strategy. They contain only principles and general
procedures, which means that the specific approach must be tailored to the unique circumstances
of each project and those communities affected by it. If the procedures do not seem appropriate
for a particular project, then the team will develop a more suitable approach.
Goals and Objectives
The goal of the Town’s PPP is to offer a variety of opportunities for the public to engage in
planning and decision-making activities. To meet this goal, the objectives of the PPP are as
follows:
• To determine what non-English languages and/or other barriers may exist to public
participation within the Town service area.
• To provide a general notification of meetings for public input, in a manner that is
understandable to all populations in the service area.
• To hold meetings at times and in locations that are accessible and reasonably
welcoming to all area residents, including, but not limited to minority, Limited English
Proficiency (LEP), and low-income members of the public.
• To utilize a variety of communication methods to capture public input from populations
that are not likely to attend or engage in public meetings.
Public Comment Process Offered by the Town Council
The public has a right to express their opinion during the regular Council meetings held the
first and third Tuesday of every month at 7:00 p.m. in the Council chambers at 311 S. Pollard
Street, Vinton, VA. The public also has the right to express their opinion at the meetings of
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the Town's committees and commissions. Information about Town Council as well as the Town's
committees and commissions is available on the Town website at:
https://www.vintonva.gov/243/Public-Hearings-Special-Meetings
Forms will be available to attendees to register their presence and desire to speak. Public hearings
will begin with a reading of the public notice, purpose and proposed action which necessitated the
public hearing. After an explanation of the proposed action is completed, the public will be
invited to offer their comment. If and when requested, translators should be present, as
appropriate, to help communicate information and attain feedback. Limitations may be
established on the length of oral presentations in order to afford all members of the public a
reasonable opportunity to speak. After all registered persons have commented, a final opportunity
will be offered for any additional public comment. This offering will precede the close of the
public hearing.
At the close of the public hearing, it will be announced where the item will next be heard, either
before a committee or the Council. Where appropriate, the Town Manager, or designee, will
provide a report summarizing and responding to key comments made by the public at a
subsequent committee or Council meeting.
All relevant comments received verbally or in writing at a public hearing, or as otherwise
conveyed to the Town prior to the established deadline, will be entered into the public record of
the comment process.
Outreach Efforts
The Town will use multiple techniques to actively solicit policy input in the planning process for
a project. The Town will engage the community through the Town’s website, social media, and
brochures placed at the library, community center, greenways, and recreation areas within the
communities. Appropriate techniques among the following will be used to inform, educate, and
gain input from the public about the Town’s projects, services, or activities:
• Surveys or questionnaires - mail-in, online, telephone, personal interview
• Articles or press releases in the appropriate publications
• Time consultation with advisory committees
• Distribution of informal reports, flyers, or brochures
• Collaboration with community-based organizations
• Informal presentations at community forums
• Publication of information about meetings, public hearings, and special events on the
Town’s website
• Direct mailings to those expressing interest in or commenting about certain topics
• General mailings with posters and flyers to area post offices and appropriate agencies,
offices, and organizations for distribution to citizens
Low-income, minority, and limited English proficient (LEP) individuals often face additional
barriers to participating in public decision-making processes. To promote reasonable
opportunities for participation by low-income, minority, and LEP individuals to provide input on
plans and programs, the Town will identify low-income, minority, and LEP populations within
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the service area and engage in targeted outreach to such populations where appropriate. The low-
income threshold will be defined as households with a per capita income of 80 percent or less of
the national average.
G. Planning and Programming
To ensure compliance in planning and programming processes, Town personnel will:
• Prepare and update publicly available demographic profiles of the region and/or Roanoke
County using the most current and appropriate statistical information.
• Consider a high-level overview of benefits and burdens of transportation projects on minority
and low-income populations, using maps and geographic demographic data to determine
projects that could impact such populations. Lead agencies in individual projects are
responsible for in-depth analyses of environmental justice as they move forward.
• Conduct an environmental justice analysis during the development of the Town
transportation’s related plans, analyzing the relative distribution of costs and benefits from
transportation investment strategies and policies on minority or low-income populations.
• Review directives to determine if there are Title VI implications and interpret how directives
impact Title VI program areas.
• Include environmental justice aspects of performance measures in transportation
performance-based planning and programming, when relevant.
H. Limited English Proficiency (LEP)
Individuals who do not speak English as their primary language and who have a limited ability to
read, speak, write, or understand English are Limited English Proficient (LEP). For a LEP person,
language can present a barrier to accessing benefits and services, understanding and exercising
important rights, complying with applicable responsibilities, or understanding other information
provided by federally funded programs and activities. LEP persons may be entitled to language
assistance at no cost to them with respect to a service, benefit, or encounter.
The Town provides meaningful access to programs and activities by giving LEP persons adequate
and understandable information to participate in programs and activities and by taking reasonable
steps to remove barriers for LEP persons.
Statement of Commitment
Meaningful access to LEP persons means ensuring that LEP persons can communicate effectively
and act appropriately based on that communication. The Town will take reasonable steps to
ensure LEP persons have meaningful access to programs, activities, services, and information that
are normally provided in English. Failure to ensure that LEP persons can effectively participate in
federally assisted programs and activities may violate the prohibition against national origin
discrimination under Title VI of the Civil Rights Act of 1964.
Implementation
Implementation guidelines describe as what should be done when an LEP person is encountered
or an LEP request is made as well as what activities should be done routinely to keep information
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and training up to date. When staff encounter LEP persons or request for language assistance, the
guidelines described below will be used to determine what assistance can be provided.
The language assistance services available to the Town are:
• Translation services available through Roanoke Spanish ($0.15/word or $85/page)
• The Town bilingual employees fluent in Spanish: As of 2020, Town’s employees, Fabricio
Drumond is fluent in Spanish and Portuguese; Samuel Mitchell is fluent in Spanish; and
Lydia Verdillo, is fluent in Tagalog.
• Future contract with CyraCom: A Pay-As-You-Go account with CyraCom – On Demand
Over-the-Phone Interpretation (www.cyracom.com). CyraCom maintains telephone assisted
interpretation capability for over 100 languages ($2.98/minute) and written translation
services for a fee.
The need for LEP services depends on the type of contact:
• In-person Contact: Use the Language Identification Flashcard, posted in the Town entrance,
to attempt to identify the language spoken. Enlist the assistance of bilingual staff to obtain the
LEP person’s name and contact information.
• Telephone Contact: Enlist the assistance of bilingual staff as needed.
• Written Contact or Documents: Engage translation service such as Roanoke Spanish.
• Request for translation at a meeting: Use translation service.
Cost alone will not determine whether a request is granted. Language assistance services deemed
appropriate will be made available at the expense of the Town.
• Requests for under $100: Will be granted. For Spanish, a phone call that might last up to 30
minutes or a document that is 1 typed page in English is likely to fit this criterion.
• Requests for over $100: Title VI/ADA Coordinator and the Town Manager review based on
the four-factor analysis and grant if deemed vital.
Routine LEP Implementation Activities
The Title VI/ADA Coordinator will:
• Post written notices on the website and/or in a public area regarding the right to free language
assistance for persons conducting business with the Town in the most likely to be encountered
languages (as determined using the four-factor analysis).
• Ensure that public notices and publications include statements that the Town provides
reasonable accommodations for persons who require special assistance to participate in public
involvement opportunities.
• Maintain the language assistance resource list, updating with current resources.
• Ensure staff understand:
o The right to free language assistance for LEP persons.
o How to use language assistance resources.
o To include statements in public notices and publications that the Town provides
reasonable accommodations.
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Monitoring and Updating
The Town will monitor its LEP policies and practices, review them regularly with the four-factor
analysis, and update as needed.
To monitor LEP policies and practices, the Title VI/ADA Coordinator will:
• Review Town’s activities on a regular basis for providing meaningful access to LEP persons.
• Document requests for translation services and encounters with LEP persons and provide
reports when requested.
Four-factor analysis
The four-factor analysis is used to assess the need for language assistance services:
a. Demography – number and proportion of LEP persons served and languages spoken in
service area.
b. Frequency – rate of contact with service or program.
c. Importance – nature and importance of program/service to people’s lives.
d. Resources – available resources, including language assistance services.
The Title VI/ADA Coordinator will:
• Regularly review demographic data based on the four-factor analysis. If a language other than
English is the primary language of >5% of the population, the LEP guidelines may need to be
modified to meet the new needs.
• Collect and maintain demographic statistics on persons who participate in their programs and
services.
• Solicit feedback from locality social service departments and community-based organizations
serving LEP persons to evaluate how well its practices meet their needs.
Locality social service departments and community-based organizations serving LEP persons
include:
• Roanoke Refugee Partnership
• Roanoke Spanish
• Roanoke County Department of Social Services
• Virginia Department of Social Services
• Council of Community Services
The feedback solicited from these departments and organizations may include:
• Nature and importance of programs, services, and activities to LEP persons
• The effectiveness of current language assistance measures in meeting the needs of LEP
persons
• The effectiveness of staff LEP trainings and agency-wide language assistance protocol
• Changes in the frequency of contact with LEP language groups
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• Changes in the availability of resources, including technological advances or financial
resources
I. Environmental Justice
In accordance with Executive Order 12898 (Federal Actions to Address Environmental Justice
in Minority Populations and Low-Income Populations), the Town will identify and address the
disproportionately high and adverse human health or environmental effects of its programs,
policies, and activities on minority and low-income populations. The Town will consider
demographic data into their project design and involve the public in the planning and
development process to assess the environmental impacts of projects on the community. The
public’s input and data analysis enable the Town to develop measures to mitigate any potential
adverse effects on minority and low-income populations. The Town is not required to conduct
environmental justice analyses of projects where NEPA documentation is not required.
J. Contracts and Agreements
The Town reviews its federally assisted contracts for inclusion of applicable forms and
provisions.
Consultant Contracts Administration
The Town is responsible for the selection, negotiation, and administration of its consultant
contracts. The Town complies with all relevant federal and state laws in contract selection. Town
personnel evaluate and monitor consultant contracts for compliance with nondiscrimination
authorities. Town personnel will:
• Ensure inclusion of nondiscrimination language in contracts and Requests for Proposals.
• Ensure that all consultants verify their compliance with nondiscrimination authorities,
procedures, and requirements.
• Work with the recipient or sub-recipient, if found to be not in compliance with
nondiscrimination authorities, to resolve the deficiency status and write a remedial action if
necessary.
• Review outreach activities to ensure small, disadvantaged, minority, women, and disabled
veteran businesses are not excluded to participate in opportunities to compete for consulting
contracts.
Disadvantaged Business Enterprise
Disadvantaged Business Enterprises (DBE) are for-profit small business concerns where socially
and economically disadvantaged individuals own at least a 51% interest and also control
management and daily business operations. African Americans, Hispanics, Native Americans,
Asian-Pacific and Subcontinent Asian Americans, and women are presumed to be socially and
economically disadvantaged. Other individuals can also qualify as socially and economically
disadvantaged on a case-by-case basis. The U.S. Department of Transportation’s DBE regulations
require state and local transportation agencies that receive federal financial assistance to establish
goals for the participation of DBEs.
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The Town supports the objectives of the DBE Program:
• To ensure nondiscrimination in the award and administration of Federal Highway
Administration assisted contracts.
• To create a level playing field on which DBEs can compete fairly for Federal Highway
Administration-assisted contracts.
• To ensure the DBE Program is narrowly tailored in accordance with applicable law.
• To ensure that only firms that fully meet 49 CFR, Part 26 eligibility standards are permitted to
participate as DBEs.
• To help remove barriers to the participation of DBEs in Federal Highway Administration-
assisted contracts.
• To assist the development of firms that can compete successfully in the marketplace outside
of the DBE Program.
• To provide appropriate flexibility to recipients of federal financial assistance in establishing
and providing opportunities for DBEs.
Sub-recipients - Reviews and Monitoring Procedures
The Town will conduct Title VI compliance reviews and monitoring of its sub-recipients of
Federal-aid highway or other Federal funds, to ensure adherence to Title VI requirements. The
Town‘s staff will periodically review operational guidelines provided to consultants, contractors,
and sub-recipients, including Title VI language, provisions, and related requirements, as
applicable.
The Town will also conduct periodic post grant reviews of select recipients of Federal highway
funds or other Federal funds, for roads, sidewalks, bridges, municipal construction, etc. to ensure
adherence to Title VI requirements.
When irregularities occur in the administration of Federal-aid highway programs at sub-recipient
levels, corrective action will be taken to resolve identified Title VI issues. The Town will seek the
cooperation of the consultant, contractor or other sub-recipient in correcting deficiencies found
during periodic reviews. The Town will provide technical assistance and guidance, upon request,
to support voluntary compliance by the sub-recipient.
When a sub-recipient fails or refuses to voluntarily comply with requirements, The Town will
submit to VDOT’s Civil Rights Administrator -Title VI Coordinator copies of the case file and a
recommendation that the sub-recipient be found in noncompliance.
A follow-up review will be conducted to ascertain if the sub-recipient has complied with the Title
VI Program requirements in correcting deficiencies previously identified. If the sub-recipient
refuses to comply, The Town and VDOT may, with FHWA’s concurrence, initiate sanctions per
49 CFR 21.
V. DISCRIMINATION COMPLAINT PROCEDURES
Any person who believes she or he has been discriminated against on the basis of race, color,
national origin, sex, disability or age by the Town of Vinton (hereinafter referred to as “the Town”)
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may file a Title VI complaint by completing and submitting the agency’s Title VI Complaint Form.
The Town will investigate the complaint according to the procedures detailed in Appendix G.
Where can one file?
Complaints related to the Federal-aid highway program may be filed with VDOT, FHWA
Division Office, the FHWA Headquarters Office of Civil Rights (HCR), the USDOT
Departmental Office of Civil Rights, or the USDOJ.
When must one file?
According to USDOT regulations, 49 CFR §21.11(b), a complaint must be filed not later than 180
days after the date of the last instance of alleged discrimination, unless the time for filing is
extended by the processing agency.
What should a complaint look like?
Complaints should be in writing and signed and may be filed by mail, fax, in person, or e-mail.
However, the complainant may call the receiving agency and provide the allegations by
telephone, and the agency should transcribe the allegations of the complaint as provided over the
telephone and send a written complaint to the complainant for correction and signature. A
complaint should contain the following information:
• A written explanation of the alleged discriminatory actions;
• The complainant’s contact information, including, if available: full name, postal
address, phone number, and email address;
• The basis of the complaint (e.g., race, color, national origin);
• The names of specific persons and respondents (e.g., agencies/organizations) alleged
to have discriminated;
• Sufficient information to understand the facts that led the complainant to believe that
discrimination occurred in a program or activity that receives Federal financial
assistance; and
• The date(s) of the alleged discriminatory act(s) and whether the alleged discrimination
is on-going.
How are complaints routed?
FHWA Division Offices do not investigate Title VI complaints. Likewise, State DOTs and its
Subrecipients do not investigate complaints filed against themselves. Finally, FHWA is
responsible for all decisions regarding whether a complaint should be accepted, dismissed, or
referred to another agency.
With this understanding, complaints should be routed in the following ways:
• All complaints will be routed to the FHWA Headquarters Office of Civil Rights
(HCR) for processing. HCR is responsible for all determinations regarding whether to
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accept, dismiss, or transfer Title VI complaints filed against the Town (a Subrecipient
of Federal financial assistance).
• Complaints should be forwarded from the initial receiving agency through the Federal-
aid highway oversight hierarchy until the complaint reaches HCR. For example, if a
complaint is filed with the Town, the Town will forward the complaint to VDOT,
which will forward the complaint to the VDOT’s FHWA Division Office, which will
forward the complaint to HCR. If a complaint is filed with VDOT, VDOT will
forward the complaint to the VDOT’s FHWA Division Office, which should forward
the complaint to HCR.
• VDOT and the Town will log all complaints received.
• When HCR decides on whether to accept, dismiss, or transfer the complaint, HCR will
notify the Complainant, the FHWA Division Office, VDOT, and the Town.
Complaints may also be sent to HCR directly at:
U.S. Department of Transportation Office of Civil Rights
1200 New Jersey Avenue, SE
8th Floor E81-105
What are the potential outcomes for processing a complaint?
There are four potential outcomes for processing complaints:
• Accept: if a complaint is timely filed, contains sufficient information to support a
claim under Title VI, and concerns matters under FHWA’s jurisdiction, then HCR will
send to the complainant, the respondent agency, and the FHWA Division Office a
written notice that it has accepted the complaint for investigation.
• Preliminary review: if it is unclear whether the complaint allegations are sufficient to
support a claim under Title VI, then HCR may (1) dismiss it or (2) engage in a
preliminary review to acquire additional information from the complainant and/or
respondent before deciding whether to accept, dismiss, or refer the complaint.
• Procedural Dismissal: if a complaint is not timely filed, is not in writing and signed, or
features other procedural/practical defects, then HCR will send the complainant,
respondent, and FHWA Division Office a written notice that it is dismissing the
complaint.
• Referral\Dismissal: if the complaint is procedurally sufficient but FHWA (1) lacks
jurisdiction over the subject matter or (2) lacks jurisdiction over the respondent entity,
then HCR will either dismiss the complaint or refer it to another agency that does have
jurisdiction. If HCR dismisses the complaint, it will send the complainant, respondent,
and FHWA Division Office a copy of the written dismissal notice. For referrals,
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FHWA will send a written referral notice with a copy of the complaint to the proper
Federal agency and a copy to the USDOT Departmental Office of Civil Rights.
The HCR is responsible for conducting all investigations of State DOTs and other primary
Recipients. In the case of a complaint filed against a Subrecipient, HCR may either conduct the
investigation itself, or it may delegate the investigation to VDOT. If HCR chooses to delegate the
investigation of a Subrecipient, HCR will communicate its acceptance of the complaint to the
complainant and respondent, but VDOT will conduct all data requests, interviews, and analysis.
VDOT will then create a Report of Investigation (ROI), which it will send to HCR. Finally, HCR
will review the ROI and compose a Letter of Finding based on the ROI.
What are the timeframes for investigation?
For FHWA, there is no regulatory timeframe for completing investigations. However, FHWA
strives to complete all tasks within 180 days from the date of acceptance.
If VDOT is delegated an investigation from FHWA, VDOT must complete the investigation
within 60 days of receipt (meaning the date it receives the delegated complaint from FHWA) as
stipulated in 23 CFR §200.9(b)(3)
How does the Investigating Agency gather information?
There are no regulatory requirements for how information is gathered, but VDOT and the Town
are required to keep detailed records on how they comply with Title VI and to provide USDOT
with access to documents and persons with relevant information. 49 CFR §21.9. Typically, the
respondent will receive at least one Request for Information (RFI) and Position Statement to
gather documents, and additional requests if necessary. Concurrently, the HCR or VDOT
investigator will schedule interviews with relevant parties and conduct site visits as necessary.
Once FHWA starts an investigation, what are the potential outcomes?
First, at any time during the investigation, either FHWA or the respondent may initiate informal
negotiations to resolve the issues. The FHWA always strives to resolve Title VI complaints
informally, if possible.
In the absence of such negotiations, HCR (or an investigator for VDOT) will draft a Report of
Investigation, which should contain all relevant data and findings, with legal conclusions and
potentially include recommendations for action. FHWA is responsible for the final disposition of
all complaints, including initiation and conduct of informal negotiations and the issuance of
Letters of Finding (LOFs).
There are five potential outcomes for concluding an investigation:
a. The FHWA makes a finding of no violation and the case will be closed with no further
action. The FHWA will issue an LOF stating in sufficient detail the reasons for the
determination of no violation.
Page 19 of 43
b. If, by a preponderance of the evidence, FHWA determines the respondent has failed to
comply with its Title VI requirements or threatens to fail to comply by action or
inaction, then FHWA will inform the respondent and the matter will be resolved by
informal means whenever possible.
o If FHWA informally resolves the matter with the respondent by agreement, then
FHWA will hold the complaint in abeyance until the respondent completes its
corrective actions. If the corrective actions are completed to the FHWA’s
satisfaction, then the complaint will be dismissed with no further action.
o If FHWA cannot informally resolve the matter or the respondent does not
complete agreed upon corrective actions, then FHWA may issue a LOF stating that
the Recipient is in noncompliance with its Title VI obligations.
c. If FHWA issues a LOF of noncompliance to the respondent, the LOF will request that
the respondent provide to FHWA, within 90 days, an action plan that implements the
recommendations in the LOF.
d. If FHWA approves the action plan, then the respondent will be given a reasonable
amount of time to implement the plan. At the end of the implementation period,
FHWA will assess whether the respondent has sufficiently corrected the deficiencies.
e. If FHWA does not approve the action plan, or the respondent is
nonresponsive/uncooperative, then FHWA may seek administrative sanctions,
including, but not limited to, suspension or termination of Federal funds or any other
means authorized by law such as referral to USDOJ for enforcement.
o If USDOT seeks to suspend or terminate funds, it must provide the respondent
with an opportunity for a hearing on the record. If the Secretary of Transportation
determines that the respondent has not complied with Title VI and voluntary
compliance cannot be secured, USDOT must notify Congress before that finding
goes into effect. 49 CFR.
VI. REVIEW OF TOWN DIRECTIVES
The Title VI Staff employs the following process to review the Town directives, policies and
practices:
• The Title VI/ADA Coordinator works collaboratively with a Title VI Specialists - a group
consisting of department directors or their appointees, who help to make and implement
policies. The committee works to ensure the Town directives are in keeping with Title VI of
the Civil Rights Act of 1964 and other federal nondiscrimination mandates;
• The Title VI/ADA Coordinator is included in the review process when Town directives are
drafted and polices implemented. This process affords the Title VI/ADA Coordinator an
opportunity to review for any possible Title VI issues.
• The Title VI/ADA Coordinator reviews all environmental documents, public meeting and
hearing transcripts to ensure staff is aware of any potential Title VI issues.
• The Title VI/ADA Coordinator serves on decision‐making committees as a Civil Rights
Advisor to ensure the Town directives are in accordance with the federal and state
nondiscrimination laws, rules, and regulations; and,
• The Title VI/ADA Coordinator works cooperatively with FHWA Division Civil Rights staff
to implement federal nondiscrimination directives.
Page 20 of 43
VII. COMPLIANCE AND ENFORCEMENT PROCEDURES
Remedial Action
The goal for Title VI and regulatory enforcement is to achieve voluntary compliance. If
deficiencies are found during a Title VI review, the Compliance Review Report will include a
draft corrective action plan (CAP) with projected due dates. The program area staff/Title VI
Liaison or the Subrecipient will be able to propose remedial actions to correct the deficiencies.
Program areas and Subrecipients are expected to correct all deficiencies according to their CAP
and provide periodic updates to the Title VI Coordinator assigned to the review. The Title VI
Coordinator will provide technical assistance, as needed, and work with the (program area’s) Title
VI Liaison or Subrecipient’s Title VI Coordinator to ensure implementation of the CAP. When
the Title VI Coordinator has determined that a sub- recipient’s deficiencies are sufficiently
corrected, the program area Title VI Liaison or the Subrecipient will be notified that the review
process is complete and no further progress reporting is needed. The Subrecipient will receive an
official Closeout Letter signed by the Town’s Title VI Coordinator.
Affecting Compliance
When an internal program area refuses to cooperate or comply with Title VI, the Title VI
Specialist will elevate the matter to the Coordinator, after which, the matter may be referred to the
State DOT Civil Rights Manager or responsible USDOT Operating Administration (OA).
When a Subrecipient fails to take appropriate corrective action in response to the findings of
deficiencies in the compliance report, the Subrecipient moves from a “deficiency status” to
noncompliance; the Town will submit two copies of the case file to the State DOT or FHWA with
a recommendation that the sub- recipient be found in noncompliance; and/or, may, with the
concurrence of the State DOT or FHWA (or other USDOT OA), initiate proceedings to impose
sanctions for noncompliance.
Sanctions
In the event that a Subrecipient or contractor (“recipient’) fails or refuses to comply with Title VI,
the first step taken by the internal program area with oversight of the recipient will be the Town
attempts the resolve the issue using the program area’s normal administrative solutions. However,
the Town may take any or all of the following steps, with the concurrence of VDOT or USDOT
(i.e., FHWA), if the recipient is uncooperative or nonresponsive during attempts by the Town to
voluntarily resolve the compliance issue:
a. Cancel, terminate, or suspend the contract or agreement in whole or in part;
b. Refrain from extending any further assistance to the recipient under the program with
respect to which the failure or refusal occurred until satisfactory assurance of future
compliance has been received from the recipient;
c. Take such other action that may be deemed appropriate under the circumstances, until
compliance or remedial action has been accomplished by the recipient; and/or,
d. Refer the case to the appropriate federal agency for appropriate administrative or legal
proceedings. Other means authorized by law.
Page 21 of 43
I. TITLE VI ASSURANCES (STANDARD DOT TITLE VI ASSURANCES – US DOT
1050.2A)
TITLE VI/NONDISCRIMINATION ASSURANCES
DOT Order No. 1050.2A
The Town of Vinton, (herein referred to as the “Recipient”), HEREBY AGREES THAT,
as a condition to receiving any Federal financial assistance from the U.S. Department of
Transportation (DOT), through the Federal Highway Administration, is subject to and will comply
with the following:
Statutory/Regulatory Authorities
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
• 49 C.F.R. Part 21 (entitled Nondiscrimination in Federally-Assisted Programs of the
Department of Transportation – Effectuation of Title VI of the Civil Rights Act of 1964);
• 28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title
VI of the Civil Rights Act of 1964);
The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and
"Regulations," respectively.
General Assurances
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy,
memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take
any measures necessary to ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program or activity," for which the Recipient receives Federal
financial assistance from DOT, including the Federal Highway Administration.
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect
to Title VI and other Nondiscrimination requirements (The Age Discrimination Act of 1975,
and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide
scope and coverage of these nondiscrimination statutes and requirements to include all
programs and activities of the Recipient, so long as any portion of the program is Federally
assisted.
Specific Assurances
More specifically, and without limiting the above general Assurance, the Recipient agrees
with and gives the following Assurances with respect to its federally assisted Highway Program:
1. The Recipient agrees that each "activity," "facility," or "program," as defined in §§
21.23 (b) and 21.23 (e) of 49 C.F.R. § 21 will be (with regard to an "activity")
facilitated, or will be (with regard to a "facility") operated, or will be (with regard to a
Page 22 of 43
"program") conducted in compliance with all requirements imposed by, or pursuant to the
Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests
for Proposals for work, or material subject to the Acts and the Regulations made in
connection with all Federal -Aid Highway Program and, in adapted form, in all proposals
for negotiated agreements regardless of funding source:
"The Town of Vinton in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 US.C.§§ 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award."
3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every
contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant
running with the land, in any deed from the United States effecting or recording a transfer
of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or
part of a facility, the Assurance will extend to the entire facility and facilities operated in
connection therewith.
6. That where the Recipient receives Federal financial assistance in the form, or for the
acquisition of real property or an interest in real property, the Assurance will extend the
rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this
Assurance, as a covenant running with the land, in any future deeds, leases, licenses,
permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable
activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property
acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial
assistance is extended to the program, except where the Federal financial assistance is to
provide, or is in the form of, personal property, or real property, or interest therein, or
structures or improvements thereon, in which case the Assurance obligates the Recipient,
or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal
financial assistance is extended, or for another purpose involving the provision of
similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are
found by the Secretary of Transportation or the official to whom he/she delegates specific
authority to give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees,
contractors, subcontractors, consultants, transferees, successors in interest, and other
participants of Federal financial assistance under such program will comply with all
requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with
regard to any matter arising under the Acts, the Regulations, and this Assurance.
Page 23 of 43
By signing this ASSURANCE, the Town of Vinton also agrees to comply (and require any sub-
recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all
applicable provisions governing the USDOT access to records, accounts, documents, information,
facilities, and staff. You also recognize that you must comply with any program or compliance
reviews, and/or complaint investigations conducted by the USDOT. You must keep records,
reports, and submit the material for review upon request to USDOT, or its designee in a timely,
complete, and accurate way. Additionally, you must comply with all other reporting, data
collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The Town of Vinton gives this ASSURANCE in consideration of and for obtaining any Federal
grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal
financial assistance extended after the date hereof to the recipients by the U.S. Department of
Transportation under the Federal-Aid Highway Program. This ASSURANCE is binding on the
Commonwealth of Virginia, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors and their subcontractors, transferees, successors in interest, and any other
participants in the Federal-Aid Highway Program. The person(s) signing below is authorized to
sign this ASSURANCE on behalf of the Recipient.
Town of Vinton
By: Barry Thompson, Town Manager
Dated:
Page 24 of 43
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the
Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S.
Department of Transportation, the Federal Highway Administration, as they may be amended from
time to time, which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract,
will not discriminate on the grounds of race, color, or national origin in the selection and retention
of subcontractors, including procurements of materials and leases of equipment. The contractor
will not participate directly or indirectly in the discrimination prohibited by the Acts and the
Regulations, including employment practices when the contract covers any activity, project, or
program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the contractor of the contractor's obligations
under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds
of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by the
Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books,
records, accounts, other sources of information, and its facilities as may be determined by the
Recipient or the Federal Highway Administration to be pertinent to ascertain compliance with such
Acts, Regulations, and instructions. Where any information required of a contractor is in the
exclusive possession of another who fails or refuses to furnish the information, the contractor will
so certify to the Recipient or the Federal Highway Administration, as appropriate, and will set forth
what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-
discrimination provisions of this contract, the Recipient will impose such contract sanctions as it
or the Federal Highway Administration may determine to be appropriate, including, but not limited
to:
a. withholding payments to the contractor under the contract until the contractor complies;
and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through
six in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will
take action with respect to any subcontract or procurement as the Recipient or the Federal Highway
Administration may direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation
by a subcontractor, or supplier because of such direction, the contractor may request the Recipient
to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may
request the United States to enter into the litigation to protect the interests of the United States.
Page 25 of 43
APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real property,
structures, or improvements thereon, or granting interest therein from the United States pursuant to the
provisions of Assurance 4:
NOW, THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition
that the Town of Vinton will accept title to the lands and maintain the project constructed thereon in
accordance with the Virginia General Assembly, the Regulations for the Administration of the Federal-
Aid Highway Program and the policies and procedures prescribed by the Federal Highway Administration
of the U.S. Department of Transportation in accordance and in compliance with all requirements imposed
by Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the U.S Department of
Transportation pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78
Stat. 252; 42 U.S.C. § 2000d to 2000d-4), does hereby remise, release, quitclaim and convey unto the
Town of Vinton all the right, title and interest of the U.S. Department of Transportation in and to said
lands described in Exhibit A attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto the Town of Vinton and its successors
forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as
follows, which will remain in effect for the period during which the real property or structures are used for
a purpose for which Federal financial assistance is extended or for another purpose involving the provision
of similar services or benefits and will be binding on the Town of Vinton, its successors and assigns.
The Town of Vinton in consideration of the conveyance of said lands and interests in lands, does hereby
covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no
person will on the grounds of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or
in part on, over, or under such lands hereby conveyed [,] [and]* (2) that the Town of Vinton will use the
lands and interests in lands and interests in lands so conveyed, in compliance with all requirements
imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the U.S.
Department of Transportation, Effectuation of Title VI of the Civil Rights Act of 1964, and as said
Regulations and Acts may be amended[, and (3) that in the event of breach of any of the above-mentioned
non-discrimination conditions, the Department will have a right to enter or re-enter said lands and
facilities on said land, and that above described land and facilities will thereon revert to and vest in and
become the absolute property of the U.S. Department of Transportation and its assigns as such interest
existed prior to this instruction].*
(*Reverter clause and related language to be used only when it is determined that such a clause is necessary
in order to make clear the purpose of Title VI.)
Page 26 of 43
APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE
ACTIVITY, FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered
into by the Town of Vinton pursuant to the provisions of Assurance 7(a):
A. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree [in the case of deeds and leases add "as a covenant running with the land"] that:
1. In the event facilities are constructed, maintained, or otherwise operated on the property
described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S.
Department of Transportation activity, facility, or program is extended or for another
purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee,
permittee, etc.) will maintain and operate such facilities and services in compliance with
all requirements imposed by the Acts and Regulations (as may be amended) such that no
person on the grounds of race, color, or national origin, will be excluded from participation
in, denied the benefits of, or be otherwise subjected to discrimination in the use of said
facilities.
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above
Nondiscrimination covenants, the Town of Vinton will have the right to terminate the (lease, license,
permit, etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same
as if the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to a deed, in the event of breach of any of the above Nondiscrimination covenants, the
Town of Vinton will have the right to enter or re-enter the lands and facilities thereon, and the above
described lands and facilities will there upon revert to and vest in and become the absolute property
of the Town of Vinton and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
Page 27 of 43
APPENDIX D
CLAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERTY ACQUIRED UNDER
THE ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements
entered into by the Town of Vinton pursuant to the provisions of Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby
covenant and agree (in the case of deeds and leases add, "as a covenant running with the land") that
(1) no person on the ground of race, color, or national origin, will be excluded from participation in,
denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that
in the construction of any improvements on, over, or under such land, and the furnishing of services
thereon, no person on the ground of race, color, or national origin, will be excluded from participation
in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee,
lessee, permittee, etc.) will use the premises in compliance with all other requirements imposed by or
pursuant to the Acts and Regulations, as amended, set forth in this Assurance.
B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above
Nondiscrimination covenants, the Town of Vinton will have the right to terminate the (license,
permit, etc., as appropriate) and to enter or re-enter and repossess said land and the facilities thereon,
and hold the same as if said (license, permit, etc., as appropriate) had never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants, the
Town of Vinton will there upon revert to and vest in and become the absolute property of the
Town of Vinton and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
Page 28 of 43
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors
in interest (hereinafter referred to as the "contractor") agrees to comply with the following
nondiscrimination statutes and authorities; including but not limited to:
Pertinent Nondiscrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on
the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,
(prohibits discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act
of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of
the terms "programs or activities" to include all of the programs or activities of the Federal-
aid recipients, sub-recipients and contractors, whether such programs or activities are
Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the
basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-
12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37
and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high
and adverse human health or environmental effects on minority and low-income
populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of Limited English Proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access
to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
Page 29 of 43
APPENDIX F
Town of Vinton Departments List
Town Manager Barry Thompson 540-983-0607
Assistant Town Manager/Economic
Development
Richard “Pete” Peters 540-343-1508
Community Programs & Vinton War Memorial Chasity Barbour 540-983-0613
Town Council Bradley Grose, Mayor
Keith Liles, Vice Mayor
Sabrina McCarty
Janet Scheid
Page 30 of 43
APPENDIX G
Discrimination Complaint Form and Complaint Log
Page 31 of 43
TOWN OF VINTON DISCRIMINATION COMPLAINT FORM
Instructions: Please fill out this form completely in blue or black ink or type. Sign and submit to the
ADA & Title VI Coordinator, 311 S. Pollard Street, Vinton, VA 24179. For assistance please call 540-983-
0604.
THIS FORM IS OPTIONAL AND IS PROVIDED FOR YOUR CONVENIENCE.
Complainant Name:
Address: E-mail:
Home Telephone: Work: Cell:
If an authorized representative is filing this complaint on behalf of another person, his/her personal
information must also be included:
Representative Name:
Address: E-mail:
Home Telephone: Work: Cell:
Please tell us why you believe the discrimination occurred: Race, Color, National Origin, Other (Specify):
Date of Incident: Time of Incident:
Location or Address of Incident:
Describe your complaint:
What type of corrective action would you like to see be taken?
If the incident involved a Town of Vinton employee, please list his/her name:
Names and contact information of witnesses:
If your complaint is being filed on behalf of another person or group of people, all complaints must be
identified by name:
Complainant Signature: Date:
Authorized Representative Signature: Date:
Page 32 of 43
TOWN OF VINTON TITLE VI DISCRIMINATION COMPLAINT LOG
No. recipient Category Filed Final
Page 33 of 43
APPENDIX H
Demographic and LEP Encounter Log Form
Page 34 of 43
TOWN OF VINTON DEMOGRAPHICS
2010 CENSUS POPULATION
Total Population 8,098
One Race 7,934 98%
White 7,285 90%
Black or African American 452 5.6%
American Indian and Alaska Native 9 0.1%
Asian 78 1.0%
Native Hawaiian and Other Pacific Islander 4 0.0%
Some other race 118 1.5%
Two or More Races 164 2.0%
Hispanic or Latino (of any race) 230 2.8%
2017 American County Survey (ACS) DEMOGRAPHIC ESTIMATES
One Race 7,886 97.7%
White 7,007 86.8%
Black or African American 475 5.9%
American Indian and Alaska Native 0 0.0%
Asian 351 4.3%
Native Hawaiian and Other Pacific Islander 0 0.0%
Some other race 53 0.7%
Two or More Races 183 2.3%
Hispanic or Latino (of any race) 221 2.7%
2017 American Community Survey (ACS) LANGUAGE SPOKEN AT HOME
English Only 7,284 94.3%
Language other than English 437 5.7%
Speak English less than “very well” 99 1.3%
Spanish 174 2.3%
Speak English less than “very well” 8 4.6%
Other Indo-European languages 122 1.6%
Speak English less than “very well” 18 14.8%
Asian and Pacific Islander languages 120 1.6%
Speak English less than “very well” 520 43.3%
Page 35 of 43
LIMITED ENGLISH PROFICIENCY (LEP) ENCOUNTER LOG FORM
Date of Encounter:
Encounter was: In-person By-phone Other:
Reason person was in your department:
Describe how (if) communication as accomplished:
Department Head’s Signature:
---------------------------------------------------------------------------------------------------------------------
LIMITED ENGLISH PROFICIENCY (LEP) ENCOUNTER LOG FORM
Date of Encounter:
Encounter was: In-person By-phone Other:
Reason person was in your department:
Describe how (if) communication as accomplished:
Department Head’s Signature:
Page 36 of 43
APPENDIX I
I Speak Cards
Page 37 of 43
Page 38 of 43
Page 39 of 43
Page 40 of 43
APPENDIX J
Employee Acknowledgement
Page 41 of 43
An Equal Opportunity Employer
Town of Vinton values each individual’s civil rights and intends to provide equal opportunity and
equitable service for the citizens of this Town. As a recipient of federal funds, Town of Vinton will
conform to Title VI of the Civil Rights Act of 1964 as amended, and all related statutes, regulations, and
directives, which provide that no person shall be excluded from participation in, denied benefits of, or
subjected to discrimination on the grounds of race, color, age, sex, sexual orientation, gender identity,
disability, national origin, religion, income status, or limited English proficiency. Town of Vinton further
assures every effort will be made to ensure nondiscrimination in all of its programs and activities,
regardless of whether those programs and activities are federally funded.
All Town of Vinton employees are expected to consider, respect and observe nondiscrimination laws and
Town of Vinton’s Nondiscrimination policies in their daily work responsibilities and interactions with
other employees and the public. Town of Vinton employees should work to prevent and alleviate any
barriers to service or public use that would restrict public access or usage and take prompt and reasonable
action to avoid or minimize discrimination incidences. If another employee or citizen approaches with a
question, concern or complaint regarding discrimination, please refer them to Town of Vinton’s ADA &
Title VI Coordinator:
Donna Collins
ADA & Title VI Coordinator
Human Resources/Risk Management Director
311 S. Pollard Street
Vinton, VA 24179
Office: (540) 983-0604
Fax: (540) 283-6727
E-mail: dcollins@vintonva.gov
Employee Name: ___________________________________ Date: ______________________
(Please Print)
Employee Signature: ________________________________ Dept: _____________________
Employee signature confirms receipt and understanding of Town of Vinton’s Title VI policy.
Page 42 of 43
APPENDIX K
Public Involvement Survey
Page 43 of 43
VOLUNTARY TITLE VI
PUBLIC INVOLVEMENT SURVEY
Town of Vinton, Virginia
Completing this form is voluntary but encouraged. You are not required to provide the
information requested in order to participate in this meeting.
Title VI of the Civil Rights Act of 1964 states that “no person in the United States shall on the
ground of race, color, or national origin be excluded from participation in, be denied benefits of, or
otherwise be subjected to discrimination under any program, service, or activity receiving
federal financial assistance.” As a recipient of federal funds, Town of Vinton must provide
opportunity for the public to comment on programs, projects and activities that may affect them and the
Town. By completing this form, you are helping Town of Vinton to collect statistical data to aid in
assessing the Town’s outreach efforts to those who are affected and/or interested in Town programs,
projects and activities.
If you have any questions or concerns regarding this form, please contact Town of Vinton’s Title VI/ADA
Coordinator, Donna Collins, 311 S. Pollard St., Vinton, VA 24179; Office (540) 983-0604; E-mail
dcollins@vintonva.gov; Fax (540) 283-6727.
Please fold and place the completed survey in the box provided or you may mail, E-mail, or fax
to the Title VI Coordinator. Thank you for your participation!
Meeting attended:
□ Council Meeting ☐ Commission Meeting ☐ Other:______________________
Gender: ☐ Female ☐ Male Ethnicity: ☐ Hispanic or Latino ☐ Not Hispanic or Latino
☐ USA ☐ Other
Race: ☐ American Indian or Alaska Native ☐ Asian ☐ Black or African-American
□ Native Hawaiian or Other Pacific Islander ☐ White ☐ Multiracial
☐ 1-21 ☐ 22-40 ☐ 41-65 ☐ 65+ Disability: ☐ Yes ☐ No
Household income:
□ 0 - $12,000 ☐ $12,001 - $24,000 ☐ $24,001 - $36,000
□ $36,001 - $48,000 ☐ $48,001 - $60,000 ☐ $60,001 +
Comments:
Last Page Left Intentionally Blank
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JULY 21, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
RESOLUTION TO AMEND THE TOWN OF VINTON
TITLE VI IMPLEMENTATION PLAN
WHEREAS, the Town of Vinton has actively pursued and received Virginia Department of
Transportation (VDOT) funds that are provided through the Federal Highway Administration
(FHWA) for its greenways and road improvement projects; and
WHEREAS, the Town of Vinton, as a Local Public Agency (LPA) and a recipient of federal-aid
funding, is required to fulfill the provisions of Title VI of the Civil Rights Act of 1964, 49 Code
of Federal Regulation (CFR) Part 21, 23 CFR Part 200 and other applicable directives; and
WHEREAS, these provisions provide that no person in the United States shall, on the grounds
of race, color or national origin be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any program or activity for which a LPA receives
federal assistance; and
WHEREAS, as a recipient of federal-aid and other types of funding, the Town of Vinton strives
to achieve nondiscrimination in all its programs and activities whether or not those programs and
activities are federally funded; and
WHEREAS, these efforts to prevent discrimination will address, but not be limited to, a
program’s impact upon access, benefits, participation, treatment, services, contracting
opportunities, training opportunities, investigation of complaints, allocation of funds, prioritization
of projects, and the functions of right-of-way, research, planning, design, construction, and project
development; and
WHEREAS, Town of Vinton will ensure that every manager, supervisor, employee, and sub-
recipient of federal-aid funds administered by the LPA is aware of and applies the intent and spirit
of Title VI of the Civil Rights Act of 1964 and other nondiscrimination authorities in performing
assigned duties; and
WHEREAS, every employee and representative of Town of Vinton shall perform all official
duties and actions in full accord with Title VI of the Civil Rights Act of 1964, applicable statutes,
executive orders, regulations, and policies enunciated in the Town of Vinton Title VI
Implementation Plan; and
WHEREAS, on March 3, 2020, the Town Council adopted Resolution no. 2347, authorizing the
Town Manager to prepare and submit the Town of Vinton Title VI Implementation Plan to VDOT;
and
2
WHEREAS, upon submittal to VDOT on March 5, 2020, and upon review of VDOT Salem
District and Richmond Central Office, on June 9, 2020, Town personnel was informed that minor
revisions need to be made to the Town’s Title VI Implementation Plan; and
WHEREAS, the revisions pertain to the list of protected status that have been listed on Page 7
of the document; the list should only include three protected status as listed under Title VI: race,
color, or national origin; and the title of Appendix G Grievance Form and Complaint Log on Page
30 is to be revised to Discrimination Complaint Form and Complaint Log and Town of Vinton
Grievance Form on Page 31 need to be revised to Town of Vinton Discrimination Complaint Form;
list of discrimination protected status to be revised to only list race, color, national origin, other.
NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council has authorized the
Town Manager or his authorized agent to amend the Title VI Implementation Plan identified herein
for Town Council’s approval and adoption prior to the re-submittal to VDOT Civil Rights
Division.
BE IT FURTHER RESOLVED, that the Vinton Town Council does hereby approve and adopt
the Amended Town of Vinton Title VI Implementation Plan.
This Resolution adopted on motion made by Council Member _____________, seconded by Council
Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
July 21, 2020
Department
Police
Issue
Introduction of new Police Officers
Summary
Officers William Holland and Jaymie Turner will be introduced to Council.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 21, 2020
Department
Council
Issue
Recognition of Thomas L. Foster, Chief of Police
Summary
Council will recognize Chief Foster for his service to the Town.
Attachments
None
Recommendations
Read Proclamation and present to Chief Foster
Town Council
Agenda Summary
Meeting Date
July 21, 2020
Department
Town Manager
Issue
Presentation of the Virginia Risk Sharing Association (VRSA) Margaret A. Nichols Risk
Management Leadership Award
Summary
The Town Manager will make brief comments and recognize staff that was involved with the
Project.
Attachments
None
Recommendations
Present Award
Town Council
Agenda Summary
Meeting Date
July 21, 2020
Department
Administration
Issue
Briefing on the Limited Service Hotel Market Study for the property located at the corner of South
Pollard Street, 1st Street and Cedar Avenue
Summary
The Town of Vinton contracted with Hotel Marketers Inc. in 2016 to conduct a Hotel Feasibility
Study for the Town of Vinton. The purpose of this study was to determine the economic potential of
the community to support a hotel development and to identify several potential development sites for
the project.
As a result of that study, Town Council directed staff to establish develop plans for the preferred site
located at the corner of South Pollard Street, 1st Street and Cedar Avenue and site seek out potential
hotel developers with interest to construct and operate a hotel. The Town completed acquisition of
the six (6) continuous parcels in January 2020 and proceeded with demolition and clearing of the
property in March of 2020.
As the final step to secure a developer for the site, staff issued a Request for Proposals (RFP) in
February to conduct a Limited Service Hotel Market Study and issued a contract with DPC Hospitality
to proceed with the study, as a subcontractor to Draper Aden and paid for through the EPA Brownfield
Assessment Grant. The purpose of this final study was to determine the detailed financial analysis
associated with designing, building and operating a Limited Service Hotel at this site.
Christian Abbate with DPC Hospitality will provide an overview of the Market Study, which includes
impacts to the hospitality market as a result of the COVID-19 Pandemic.
Attachments
Limited Service Hotel Market Study
Recommendations
No action required
Town Council
Agenda Summary
Market Study for the Proposed
Limited Service Hotel – Vinton, Virginia
Prepared for:
Mr. Richard Peters
July 8, 2020
DRAFT – Subject to further review and final revision.
July 8, 2020
Mr. Richard Peters
Economic Development Director
311 S. Pollard Street
Vinton, VA 24179
Mr. Peters:
We have completed our analysis of the hotel market in Vinton, Virginia, and the
addition of an 80-unit nationally-branded limited-service hotel. The conclusions
reached are based upon our present knowledge of the competitive market area
resulting from our fieldwork completed on February 28, 2020. We note that due to
the effects of Covid-19, we ordered updated Smith Travel Research information on
May 21st to understand the impact and guide our future projections of the local hotel
market.
As in all studies of this type, the estimated results are based upon competent and
efficient management and presume no significant change in the competitive position
of the hotels from that as set forth in this report. The terms of our engagement are
such that we have no obligation to revise this report to reflect events or conditions
that occur subsequent to the date of the completion of our fieldwork. The estimates
of property performance are based on an evaluation of the present general level of
the area's economy and make no provision for the effect of any sharp rise or decline
in local or general economic conditions.
In summary, it is our opinion that there will likely be market justification for
developing a nationally-branded limited-service hotel with approximately 80 units,
as described in this report. Our conclusions for the proposed hotel are summarized
as follows:
Performance Summary
2023 2024 2025
Units 80 80 80
Stabilized Occupancy 64%70%73%
Average Daily Rate $110.25 $117.00 $121.75
Rooms Revenue $2,061,000 $2,391,000 $2,596,000
Net Operating Income $516,000 $723,000 $826,000
10700 Richmond Ave. Suite 321 Houston, Texas 77042 713.900.2101 DPCHospitality.com
Proposed Limited-Service Hotel Page 2
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
Economic Summary
Virginia is the 12th most populous state in the United States, with a population of over
8.5 million as of July 2019. Virginia’s economy is powered by various sources of
income, including local and federal government, military, farming, and high-tech.
The state’s rich history and natural features have also made tourism a strong industry.
Located in Southwest Virginia, Roanoke Metropolitan Statistical Area (MSA) has an
estimated population of over 313,000 by July, 2019. The MSA’s principal city is
Roanoke, which shares part of its eastern border with the subject market Vinton. The
distance between Roanoke and Vinton is barely three miles. While Vinton is a town
with approximately 8,100 people, Roanoke is the largest municipality in Southwest
Virginia with over 99,000 people. Roanoke is also the commercial and cultural hub
of much of Southwest Virginia and portions of Southern West Virginia. Therefore, it
is necessary to discuss Roanoke and Vinton as a whole for the purpose of this market
study.
Transportation
Roanoke is served by several major highways. Interstate 581 (I-581) is the primary
north-south roadway through the city, and the only interstate highway within city
limits. I-581 is a concurrency with U.S. Route 220 (US 220), which connects Roanoke
to Martinsville, Virginia, and Greensboro, North Carolina. The primary east-west
roadway is US 460, which connects Roanoke to Lynchburg, Virginia. Other major
roads include US 11, US 221, State Route 117 (SR 117), and SR 101. The Blue Ridge
Parkway also briefly runs adjacent to the city’s southern border, and passes Vinton as
it winds northbound.
Roanoke is also home to the Roanoke-Blacksburg Regional Airport, which is the
primary passenger and cargo airport for Southwest Virginia. The airport is located
about three miles northwest of the city center. The airport has two runways and
handles over sixty daily flights from five airlines. Over 719,000 passengers used the
airport in 2019, an 8.9% increase from 2018.
Roanoke was known for its rail history and was once the headquarters of Norfolk and
Western Railway. However, Roanoke had not had passenger rail service since
October 1, 1979 until Amtrak resumed service to Roanoke on October 31, 2017.
Meanwhile, Roanoke remains a major hub in Norfolk Southern’s freight rail system.
Healthcare
Healthcare industry is one of the strongest economy drivers for Roanoke. Carilion
Clinic, formerly known as Carilion Health System, is a Roanoke, Virginia - based non-
profit integrated heath care organization that provides care for nearly one million
Virginians and West Virginians. Carilion owns and operates nine hospitals in the
western part of Virginia as well as Jefferson College of Health Sciences as a joint
venture medical school and research institute with Virginia Tech. According to
Proposed Limited-Service Hotel Page 3
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
Carilion’s 2019 Annual Report, the organization has over 13,200 employs, including
732 physicians. The hospitals have a total of 1,026 licensed beds and 60 neonatal
ICU beds.
Medical facilities generate lodging demand in various ways. In-patient surgery
frequently involves multi-day stays, depending on the length of time to recover. In
some cases, family members will want to be nearby and will stay in a hotel. Out-
patient surgery also generates a hotel stay if the procedure has an early check-in
requirement and the patient comes from an outlying county. While most of this
demand is price sensitive, not all of it is.
Because of the price point of the subject hotel, medical professionals, more than
patient families, will likely use it. Medical professionals include pharmaceutical and
equipment sales representatives who call on area doctor’s offices. The hospitals are
also constantly recruiting new physicians and nurses who will come in for interviews.
Some physicians may only work one or two days a week in the area and therefore
prefer to stay in a hotel rather than renting an apartment.
Tourism
Nestled in Roanoke Valley, Roanoke and Vinton enjoy easy access to the region’s
well-loved outdoor destinations. Virginia’s Blue Ridge Mountains offer incredible
views, hiking and biking trails, and opportunities for various activities such as rock
climbing, disc golfing, kayaking and fishing. The famous Blue Ridge Parkway makes
its way through the
heart of Virginia’s
Blue Ridge
Mountains. At 469
miles, this scenic
drive winds along
the Blue Ridge
Mountains and
offers visitors the
opportunity to
enjoy some of the
best mountain
views in the world.
The Parkway is
operated by the
National Park
Service and is the
most visited unit in the National Park System. It is only a 10-minute drive from
Downtown Roanoke, and Vinton is even closer to one of the two access points in the
area, as shown in the map.
Proposed Limited-Service Hotel Page 4
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
Virginia’s Blue Ridge is home to an impressive collection of locally-produced craft
wine, beer, and spirits. Roanoke is located in the North Fork of Roanoke winemaking
region. The North Fork of Roanoke appellation is a designated American Viticultural
Area, recognizing the unique grape growing conditions present in the area. The
location is also great for producing craft beer with the rich water sources in streams
and rivers that flow through the mountains. There is also a unique heritage in
producing local spirits in the region, with Franklin County’s history of bootleg liquor
production and reputation of being the Moonshine Capital of the World.
In addition to the gift from nature, the region also has a rich history heritage. A locally
unique museum would be the O. Winston Link Museum which exhibits photographic,
audio, and video works of photographer Winston Link and his project to document
the last days of stem along the Norfolk and Western Railway. The Roanoke Star
constructed in 1949 is another iconic attraction in the region. The star that is
illuminated every night sits atop Mill Mountain and overlooks the surrounding valley
and Blue Ridge Mountains, serving as a beacon and welcoming sign to visitors. As
the largest, free-standing, man-made, illuminated star in the world, the Roanoke Star
is one of the most photographed attractions in the area.
Locally, Vinton is a town with great walkability, amenities, and the small-town charm
that many travelers are seeking nowadays. Fresh local produce, flowers, handmade
crafts, homemade baked goods and more are available daily at the Vinton Farmers’
Market. For outdoor fun, Glade Creek Greenway, Gladetown Trail, Wolf Creek
Greenway and Tinker Creek Canoe Launch are all minutes away. For culture and
history, Veteran’s Monument, Vinton Museum, and Vinton War Memorial are the
places to go. Below are pictures of the Vinton Farmers’ Market and the LOVE
sculpture at the Vinton’s War Memorial.
Proposed Limited-Service Hotel Page 5
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
Education
Roanoke is home to the Virginia Tech Carilion School of Medicine and Research
Institute. Formed as a public-private partnership with the Carilion Clinic, the medical
school grants the Doctor of Medicine degree to its graduates. Initially a private
institution from 2008 to 2018, the medical school became an official college of
Virginia Tech in July, 2018. In 2019, The Fralin Biomedical Research Institute had
27 research teams, each led by a principal investigator who also holds a faculty
appointment at Virginia Tech. A $68+ million expansion to the Research Institute
broke ground in October 2018, adding approximately 139,000 square feet of space,
which may host as many as 300 additional employees.
Jefferson College of Health Sciences (JCHS) is a private and independent health
sciences college in Roanoke. In July 2019, JCHS merged with Radford University and
became Radford University Carilion.
Virginia Western Community College (VWCC) is a two0year public institution of
higher education operating under the Virginia Community College System. VWCC
is located on a 70-acre campus in southwest Roanoke. Established in 1966, the
college has grown from an initial enrollment of 1,352 to its current annual enrollment
of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track
workforce and continuing education courses.
Colleges generate lodging demand in various ways, which include parents visiting
their children, sports events, career fairs, research conferences, and colleges bringing
in faculty and staff candidates for interviews. In addition, in a relatively remote area
like Roanoke and Vinton, a college’s student body is a good source for quality and
affordable labor.
Major Employers
As with most communities, Roanoke experienced high unemployment during the
recession with an average unemployment rate of 7.4% in 2009-2010. Roanoke’s
unemployment rate tracked below the U.S. from 2009 to 2019, expect for Fiscal Year
2014-2015 (0.1 point higher). It reached a low of 2.8 percent in June 2019 as a result
Proposed Limited-Service Hotel Page 6
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
of the strong economy. COVID-19 will most certainly impact unemployment rate in
the near term.
The following table lists the largest employers in the city of Roanoke. To get a broader
outlook of the city’s economy, a table of the principal property taxpayers is shown
below as well.
Project Description
Project Site
The proposed site is located on a triangle-shaped parcel approximately two blocks
from Downtown Vinton. The proposed site is adjacent to Virginia Avenue (SH-24),
which provides direct connectivity to Downtown Roanoke and many of the numerous
amenities of the area. The site is also bordered by Pollard Street, First Street and Cedar
Avenue. Vinton is located approximately three miles east of Downtown Roanoke and
is well situated for those wishing to experience the Blue Ridge Parkway.
Major Employers - Roanoke, VA
Employer Industry / Ownership Employees
Carilion Healthcare 1,000+
Roanoke City Public Schools Local Government 1,000+
City of Roanoke Local Government 1,000+
Carilion Services Healthcare 500-999
United Parcel Services Package Delivery & Supply Chain Mgmt 500-999
Walmart Retail 500-999
United States Postal Service Federal Government 500-999
Virginia Western Community College State Government 500-999
Kroger Retail 500-999
Anthem Health Insurance 500-999
Source: Virginia Employment Commission 2018
Principal Property Taxpayers - Roanoke, VA
Taxpayer Description Percentage of Total City
Taxable Assessed Value
Carilion Clinic Healthcare Provider 2.96%
Appalachian Power Co.Public Utility 1.92%
Norfolk Southern Railway Transportation 1.79%
Valley View Mall LLC Shopping Mall 1.07%
Roanoke Gas Company Public Utility 0.71%
Roanoke Electric Steel Corp Primary Metals 0.63%
HR Foundation, Inc.Hotel 0.42%
Wholesome Harvest Bakery 0.40%
Verizon Virginia, Inc.Communications 0.36%
Faison Roaboke Office Limited Office Building 0.35%
Source: City of Roanoke, Commissioner of the Revenue, 2019
Proposed Limited-Service Hotel Page 7
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
The Roanoke-Blacksburg Regional Airport is approximately seven miles from the
proposed hotel site. To access the site from the airport, travelers would find their way
to I-581 South and take SH-24 east for three miles, where the proposed site will be
on the left. The satellite photos below show regional landmarks and the proposed
site’s immediate area.
Proposed Limited-Service Hotel Page 8
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
Proposed Hotel
Plans call for the proposed hotel to be a nationally-branded chain hotel which would
be categorized as Midscale according to Smith Travel Research (STR). Such hotels
are typically high-quality limited-service hotels without on-site restaurants. We have
based our analysis on 80 guestrooms, which we believe is the optimal mix of risk and
return on capital which is physically feasible.
Nationally-branded limited-service hotels are well represented in the Roanoke area.
Most popular brands either already exist or are under development. However, some
existing hotels suffer from accumulated deferred maintenance and may not qualify for
a license renewal in the near future, therefore presenting opportunities for new
development. For the purpose of our pro forma, we recommend any of the following
national brands based on the strength of their reservation system and reputation
among travelers:
• Avid by IHG
• Fairfield Inn by Marriott
• Tru by Hilton
Considering typical standards of the aforementioned hotel brands and the specific
demands of the market, the following amenities are recommended:
• Modern King Rooms (40%) and Double Queen Rooms (60%)
• Spacious rooms with separate areas for living and sleeping
• Working space with ergonomic chair and well-placed power outlets
• Complimentary breakfast daily featuring hot items and healthy options
• A business center with a network printer and mailing supplies
• A fitness center with cardio and resistance equipment
• A 24/7 lobby sundry shop offering snacks, beverages, etc.
Summary of Hotel Market Supply
The competitive set is described as eight nationally-branded non-full-service hotels,
which are located in the Roanoke area. A detailed listing of the competitive set is
provided in Exhibit A. A summary of the competitive set is shown in the following
table. A north facing satellite map then shows a bird’s eye view of all the competitive
hotels.
Proposed Limited-Service Hotel Page 9
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
The first cluster of competitive hotels are conveniently located near the Roanoke-
Blacksburg Regional Airport, and steps away from the Valley View Mall, which is a
two-story indoor mall with over 100 stores and chain restaurants.
The 126-unit Hyatt Place Roanoke Airport - Valley View Mall (1) was first built in
1997 and was rebranded as Hyatt Place in 2008. This nicely renovated hotel features
an on-site restaurant and bar, operating 24 hours daily and providing free breakfast
SUMMARY OF COMPETITIVE HOTELS
Roanoke, Virginia
Properties Rooms Year Opened Property Type Miles from
Subject
Competitive Set Hotels
1 Hyatt Place Roanoke Airport - Valley View Mall 126 1997 Select Service 6.6
2 Hampton Inn & Suites Roanoke Airport 130 2014 Limited Service 6.5
3 Home2 Suites by Hilton Roanoke 121 2017 Extended Stay 5.7
4 SpringHill Suites by Marriott Roanoke 127 2010 All Suite 3.5
5 Holiday Inn Express Roanoke Civic Center 92 1988 Limited Service 3.9
6 Holiday Inn Roanoke Valley View 153 1981 Select Service 7.0
7 Courtyard by Marriott Roanoke Airport 135 2002 Select Service 6.9
8 Residence Inn by Marriott Roanoke Airport 79 2007 Extended Stay 6.9
New Hotels
A Subject - Limited Service Hotel 80 2023 Limited Service --
B Holiday Inn Express & Suites Roanoke Civic Center 90 2020 Limited Service 3.0
Total Hotel Rooms 1,133
Proposed Limited-Service Hotel Page 10
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
for Hyatt members. Each room features
a Cozy Corner with sofa or sofa-sleeper
as well as a separate workspace. Other
amenities and services include a fitness
center, an indoor pool, free airport
shuttles, and a 1,104-sq. ft. meeting
room.
The 130-unit Hampton Inn & Suites
Roanoke Airport (2) opened in 2014. It
is only a few minutes’ walk from the
Hyatt Place. While Hyatt Place is a
select-service hotel, Hampton Inn &
Suites is a limited-service hotel brand. It
provides complimentary breakfast to all
guests but does not have an on-site
restaurant. The hotel features a fitness
center, an indoor pool, laundry facility,
free airport shuttle, and two meeting rooms totaling 1,196 square feet.
On northeast side of the mall is the 121-
unit Home2 Suites by Hilton Roanoke (3)
built in 2017. Home2 Suites is one of
Hilton’s newer brands. It features all-
suite guestrooms with a full kitchen,
seating area with sofa sleeper, and a
separate working area. Interior of the
hotel embraces vibrant colors and
modern design. Amenities and services
include a fitness center (connected with
laundry room so guests can work out
while waiting for laundry), an indoor pool, an outdoor gathering area with grill,
complimentary breakfast and airport shuttle.
Proposed Limited-Service Hotel Page 11
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
The 127-unit SpringHill Suites by Marriott
Roanoke (4) was built in 2010 and
rebranded as SpringHill in 2018 with new
modern finishes. It is located near the
Carilion Roanoke Memorial Hospital,
Virginia Tech Carilion School of Medicine,
and River’s Edge Sports Complex. The
hotel offers a complimentary shuttle to
popular local destinations including the
airport. Free breakfast is available at the hotel and the lobby bar opens for dinner
with a selection of beer, wine, cocktails and snacks. This all-suite hotel features mini-
fridge and microwave in each guestroom. Other amenities include a fitness center,
an indoor pool, and two small meeting rooms totaling 856 square feet.
The Holiday Inn Express Roanoke Civic
Center (5), as the name suggests, is located
near Roanoke’s civic center, the Berglund
Center. This hotel opened in 1988 with 92
rooms and was rebranded as a Holiday Inn
Express in 1997. Although the hotel is a few
minutes’ drive from businesses and attractions
in downtown, it is slightly outside of walking
distance to all the restaurants. This hotel
offers free breakfast, a fitness center, and a seasonal outdoor pool.
The next cluster of competitive hotels are also located near the airport and the Valley
View Mall, but in the opposite quadrant than the first three competitors on the list.
This cluster include two select-service hotels, namely the 153-unit Holiday Inn
Roanoke Valley View (6) opened in 1981, and the 135-unit Courtyard by Marriott
Roanoke Airport (7) opened in 2002; as well as an extended-stay hotel, the 79-unit
Residence Inn by Marriott Roanoke Airport (8) opened in 2007.
The Holiday Inn recently finished an $8
million renovation with beautiful, modern
finishes. There is an on-site restaurant and
cocktail lounge serving breakfast and
dinner. For fitness, guests can choose
from the hotel’s on-site well-equipped
fitness center and the partner Gold’s Gym
nearby. The hotel also features two
heated swimming pools, one indoor and
one outdoor. For corporate meetings and
social gatherings, the hotel has over 11,000 square feet of meeting space including
two large meeting rooms, which can handle up to 300 seated guests in each room.
Proposed Limited-Service Hotel Page 12
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
The Courtyard offers similar services and
amenities such as on-site restaurant
serving two meals a day, fitness center, an
indoor pool, but only two meeting rooms
totaling 876 square feet of meeting space.
Courtyard is a popular brand among
business travelers and benefits from
Marriott’s robust reservation system.
Residence Inn is Marriott’s premium
extended-stay brand. All guestrooms are
suites with fully equipped kitchens and
separate living area. The hotel offers
complimentary breakfast every morning,
and evening socials Monday through
Wednesday. It also features an outdoor
pool and whirlpool, a patio with grill, a
sports court, a billiards room, as well as a
fitness center. The hotel itself is
somewhat outdated but as a brand it has
a relatively high perceived value.
New Supply
In addition to the subject hotel, one other hotel is likely to open by 2021. A 90-unit
Holiday Inn Express & Suites (B) located near the Civic Center is under construction
and is estimated to open in August of 2020. Both hotels will be nationally-branded
limited-service hotels. In the event additional hotels open, the projections that follow
could be affected.
Non-competitive Hotels
We noted a number of economy hotels with weaker brands and accumulated differed
maintenance that were performing well below the average of the competitive set. As
such, we excluded them from the competitive analysis. We also excluded larger
group-oriented hotels in Downtown Roanoke.
Sources of Market Demand
Through our research of the competitive set and our observations of hotel operations
in the market, we were able to develop the following analysis that quantifies the
primary sources of demand for the competitive set.
Proposed Limited-Service Hotel Page 13
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
The competitive hotels classify much of their demand as Leisure. Leisure demand for
the competitive hotels represents approximately 55% of their occupied room nights
and primarily occurs on weekends and peak leisure travel periods. Leisure travel to
the competitive set also includes those exploring the Smoky Mountains, attending
sports tournaments, local events, as well as those remodeling their homes or needing
temporary housing when a new house is not yet finished.
As most hotels in this competitive set have limited meeting space, their Group and
Convention demand mostly includes social gatherings. In totality, group and
convention demand represents approximately 10% of the demand accommodated by
the competitive hotels.
Individual Business Travelers (IBT), represent approximately 35% of the market
demand. IBT demand is generated when companies bring in temporary workers to
complete construction projects, or when area companies bring employees or
customers in for meetings. Other sources of IBT occur when area companies bring in
candidates for job openings. New hires often require temporary housing that is paid
for by the employer.
Competitive Set Historical Performance
DPC Hospitality assembled occupancy and ADR information for the competitive set
for year-end 2015 through 2019. Additionally, we have shown year-to-date
performance through April in 2019 and 2020 to understand the impact of Covid-19
in 2020 relative to the previous year. From 2015 to 2019, supply increased at 3.4%
per year from 844 guestrooms in 2015 to 963 guestrooms in 2019, while demand
increased at 5.6% per year for the same period.
In 2017, supply outpaced demand as the Home2Suites opened in May 2017, which
resulted in a 3.3-point decrease in occupancy in 2017. However, the market was
able to absorb the new supply quickly and return to previous highs by 2018 before
establishing record highs in 2019. The impact from Covid-19 has been acutely felt in
2020 as occupancy fell to 45% in March and 20% in April as various shutdowns went
into effect. Fortunately, leisure demand is expected to be the first demand segment to
recover (the primary driver of the competitive set).
Demand Segments Room Nights % Mix
I B T 96,600 35%
Group 27,600 10%
Leisure 151,800 55%
Total Occupied Room Nights 276,000 100%
Market Mix - Annual Room Nights of Demand
Proposed Limited-Service Hotel Page 14
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
ADR remained relatively flat during the five-year period ranging from $104 to
$106.50. This is not unusual in markets driven primarily by leisure demand as leisure
travelers tend to be more rate-sensitive. Rates have also been affected by Covid-19 in
2020 as weakened demand has softened ADR.
Future Estimated Market Supply and Demand
Our analysis of future supply is based on the addition of a 90-unit Holiday Inn Express
& Suites in August of 2020 and the Subject hotel with 80 guestrooms opening in
2023. After the new hotels open, there will be a total of 1,133 guestrooms available,
which is a 3.3% per year increase when expressed as a compound average between
2019 and 2025.
The effect of Covid-19 is projected to weaken the market to 48% occupancy in 2020
before seeing significant rebounding in demand from 2021 to 2025. The market is
projected to stabilize in 2025 at 72% occupancy.
Going forward, we estimated the future growth rates for demand with the following
analysis. Increases to base demand are stated in compound average growth rates and
reflect the external changes in the market if no other hotels were built. Conversely,
increases to created demand are derived by whole numbers and account for the room
2015 2016 2017 2018 2019 CAC*YTD 19 YTD 20
Supply - Guestrooms 844 844 923 963 963
Supply - Annual Rooms Nights (x 365)308,060 308,060 336,895 351,495 351,495 3.4%
Demand
I B T 77,600 77,800 81,200 88,800 96,600 5.6%
Group 22,200 22,200 23,200 25,400 27,600 5.6%
Leisure 122,000 122,300 127,700 139,600 151,800 5.6%
Total Occupied Room Nights 221,800 222,300 232,100 253,800 276,000 5.6%
Occupancy 72.0%72.2%68.9%72.2%78.5%75.0%51.3%
Average Daily Rate $106.50 $106.23 $104.58 $104.06 $106.29 0.0%$103.05 $96.93
Revenue per Available Room $76.68 $76.66 $72.05 $75.14 $83.46 2.1%$77.24 $49.71
Change in Supply -- 0.0%9.4%4.3%0.0%
Change in Demand -- 0.2%4.4%9.3%8.7%14.5%-31.6%
*Compounded annual change
Primary Competitive Market
HISTORICAL MARKET CONDITIONS - ANNUAL ROOM NIGHTS
(Year to Date Thru April)
FUTURE MARKET CONDITIONS - ANNUAL ROOM NIGHTS
Primary Competitive Market
2019 2020 2021 2022 2023 2024 2025 CAC*
Supply - Guestrooms 963 1,001 1,053 1,053 1,133 1,133 1,133
Supply - Annual Rooms Nights (x 365)351,495 365,265 384,345 384,345 413,545 413,545 413,545 3.3%
Demand
Individual Business Traveler - Base 96,600 57,900 75,300 80,600 85,400 89,700 92,400 -1.5%
Individual Business Traveler - Created --1,200 3,200 3,200 7,300 7,300 7,300 --
96,600 59,100 78,500 83,800 92,700 97,000 99,700 0.1%
Group/Convention - Base 27,600 15,200 19,000 20,100 21,100 22,000 22,600 -4.4%
Group/Convention - Created --300 900 900 2,100 2,100 2,100 --
27,600 15,500 19,900 21,000 23,200 24,100 24,700 -2.7%
Leisure - Base 151,800 98,600 128,200 138,500 148,200 155,600 160,300 0.5%
Leisure - Created --1,900 5,000 5,000 11,500 11,500 11,500 --
151,800 100,500 133,200 143,500 159,700 167,100 171,800 1.9%
Total Occupied Room Nights 276,000 175,100 231,600 248,300 275,600 288,200 296,200 0.9%
Occupancy 79%48%60%65%67%70%72%--
Change in Supply 0.0%3.9%5.2%0.0%7.6%0.0%0.0%--
Change in Demand 8.7%-36.6%32.3%7.2%11.0%4.6%2.8%--
*Compounded annual change
Proposed Limited-Service Hotel Page 15
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
nights that are sold to guests who were previously displaced to non-competitive hotels
during peak periods.
With respect to created demand, we estimate the supply addition from the Holiday
Inn Express & Suites in 2020 to be absorbed at 25% and 30% in 2021. The supply
additions in 2023 will be absorbed at 40%, which is the result of guests who were
previously being turned away from the competitive set during peak periods that will
now be able to find a room. We added the created demand to IBT (35%), Group
(10%), and Leisure (55%).
Estimated Penetration of the Proposed Hotel
The following table displays the room nights sold in the market, the fair share of room
nights that could be occupied in the proposed hotel, and our adjustments to its fair
share based on its competitive advantages. As a high-quality new-built nationally-
branded hotel, the Subject will likely achieve its highest penetration in the IBT and
Leisure segments, benefiting from a strong brand’s reservation system. The Group
segment may perform below its fair share due to its lack of capacity to accommodate
large meetings and events. The resulting occupancy for the proposed hotel is
calculated as finishing its first year at 64% and stabilizing at 73% in 2025 at
approximately 102% of its fair share.
In estimating the Average Daily Rate (ADR), we gathered rack rates for each property
of the competitive set, which is presented in Exhibit A. We also collected individual
ADR’s and compared them to the market average of 2020. Based on our observations
of the market, we estimated the average rate anticipated for each demand segment,
as shown in the previous table. IBT guests, for example, will pay the highest rate
because they tend to be the least rate sensitive due to expense account
reimbursements for travel. Group travelers will pay the least because they book well
in advance and often enjoy negotiated rate even though they create peak periods
when they come. IBT travelers will lie in between. The following table calculates a
Proposed Hotel - Vinton, VA - 80 Units Proposed Hotel - Vinton, VA - 80 Units
Estimated Average
Market Market Room Rate
Year Segment Demand Percent Demand Percent Demand Market Subject Constant $
2023 I B T 92,700 7.1%6,600 96%6,300 103.00
Group 23,200 7.1%1,600 90%1,400 95.00
Leisure 159,700 7.1%11,300 98%11,100 99.00
Total 275,600 19,500 96%18,800 67%64%100.04
2024 I B T 97,000 7.1%6,900 100%6,900 103.00
Group 24,100 7.1%1,700 94%1,600 95.00
Leisure 167,100 7.1%11,900 101%12,000 99.00
Total 288,200 20,500 100%20,500 70%70%100.03
2025 I B T 99,700 7.1%7,100 103%7,300 103.00
Group 24,700 7.1%1,800 96%1,700 95.00
Leisure 171,800 7.1%12,200 103%12,600 99.00
Total 296,200 21,100 102%21,600 72%73%100.04
1 Fair Market Share = 80 Units (Subject) divided by 1,133 Rooms (in the Market in 2023) = 7.1%
2 Subject penetration into Market above 100% indicates Subject has competitive advantages.
Fair Market Share 1
Estimated
Market Penetration 2 Occupancy
Proposed Limited-Service Hotel Page 16
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
weighted average based on our analysis stated in 2020 dollars. The following table
uses inflation rates of 4.0% in 2023, 6.0% in 2024, 4.0% in 2025 and 3.0% per year
thereafter to determine ADR in future dollars and the resulting rooms revenue.
Financial Pro Forma
Exhibit B, located in the Addendum, summarizes our departmental operating
expenses for the proposed hotel. In preparing this analysis, we consulted expense
ratios for limited-service hotels, with an average size of 77 guestrooms, as found in
the USA Edition of Trends in the Hotel Industry by CBRE Hotels. The data presented
by CBRE Hotels is expressed in ratios to total revenue as well as dollars per available
room. Exhibit B is expressed in 2019 dollars based on the stabilized occupancy that
is estimated for 2025.
Exhibits C-1 and C-2 restate these stabilized estimates into stated year (inflated) dollars
starting 2023 to 2032, making assumptions for operational inefficiencies that result
from the early years that the hotel operates below the stabilized occupancy. The
following table is stated using inflated dollars and summarizes all the analysis
contained herein.
Average Daily Rate and Rooms Revenues
Fiscal Occupancy Average Daily Rate
Year 2020 Dollars Inflated
Dollars
2023 64%$100.00 $110.25 $2,060,573
2024 70%$100.00 $117.00 $2,391,480
2025 73%$100.00 $121.75 $2,595,710
Rooms
Revenue
Summary Income Statement *
2023 2024 2025 2026
Occupancy 64%70%73%73%
Average Daily Rate *$110.25 $117.00 $121.75 $125.50
Rooms Revenue 2,061,000 2,391,000 2,596,000 2,676,000
Other Income 38,000 43,000 47,000 48,000
Total Revenues 2,099,000 2,434,000 2,643,000 2,724,000
Departmental Expenses 604,000 650,000 684,000 705,000
Undistributed Expenses 766,000 796,000 824,000 848,000
Other Fixed Expenses 171,000 192,000 203,000 207,000
Reserve for Replacement 42,000 73,000 106,000 109,000
Net Operating Income 516,000 723,000 826,000 855,000
* Inflated Dollars.
Proposed Limited-Service Hotel Page 17
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
Return on Investment
Exhibit D - Return on Investment - This analysis looks at the whole life of the
investment, from construction to operation and a future sale. In Exhibit D, we
estimate the cost of developing and financing the project. By comparing the estimated
project costs to the potential operating results, we can calculate the potential return
on the equity investment.
Based on an estimated all-in cost of $95,000 per key (inclusive of land costs and
developer fee), the total estimated cost is $7,600,000 to develop this project. We
based the amount of the construction loan on 65% of costs, or $4,900,000 (rounded)
and the loan terms based on a 25-year amortization schedule at 5.00% per annum.
These assumptions calculate potential cash on cash returns between 10% and 19%.
Because an Internal Rate of Return (IRR) is an expression of equity return over the life
of the investment, our analysis shows an assumed sale of the hotel in the fifth year
based on a reversion analysis. The sales value is based on a theoretical terminal cap
rate of 9.0%. From the projected sales price, we deduct a real estate commission,
title insurance, and the outstanding debt at the time of sale. The resulting proceeds
of the sale are added to the distributable cash flow for that year for potential
distribution.
The IRR is then calculated over the life of the investment showing cash being invested
in 2021 prior to the start of construction, dividends being paid starting in 2023 once
the hotel is open, and the hotel hypothetically being sold in 2027 to calculate a final
dividend being paid. This analysis is based on inflated dollars and the occupancy
estimates derived in our report. Using these assumptions, the IRR is calculated to be
20.2%.
Limiting Conditions
The conclusions in this report are based upon review of published information and
information provided by the general managers and/or owners at the competing hotels
and an analysis of historical market area data. The report is based on estimates,
assumptions, and other information developed from our analysis of the local hotel
market area and characteristics of the proposed property. Since the projections in this
letter are based upon estimates and assumptions, which inherently are subject to
uncertainty and variation depending upon evolving events, we do not represent them
as results that will actually be achieved.
WE MADE NO ATTEMPT TO CERTIFY THE ESTIMATES OF PROJECT COSTS AND
HAVE NO OPINION ON THEIR VALIDITY. IN ORDER TO RELY ON THE
RESULTING ESTIMATES OF CASH ON CASH RETURN AND INTERNAL RATE OF
RETURN, POTENTIAL INVESTORS MUST CONDUCT THEIR OWN
INVESTIGATION AS TO THE RELIABILITY AND COMPLETENESS OF THE COSTS
OF DEVELOPING THIS HOTEL.
Proposed Limited-Service Hotel Page 18
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
FURTHERMORE, THE TERMINAL CAP RATE WAS NOT DERIVED BY AN
APPRAISAL OF RECENT MARKET SALES. A MARKET DERIVATION OF CAP RATES
BY A CERTIFIED APPRAISER IS NEEDED IN ORDER TO ACCURATELY EXPRESS
POTENTIAL RETURNS.
This report has been prepared primarily for your use and guidance in determining the
risk in developing the proposed property. As is customary in assignments of this
nature, neither our name nor the material submitted may be included in any
prospectus, in newspaper publicity, or as part of any printed material; or used in
public offerings or representations in connection with the sale of securities to the
general public. You may, however, include this document in a private placement
memorandum that is directed to qualified investors.
DPC Hospitality – Qualifications
DPC Hospitality is a hotel, tourism, and real estate-oriented consulting and advisory
firm. We have developed a wide range of expertise that includes limited-service
hotels, extended-stay hotels, convention and full-service hotels, and resorts. The
principals of DPC Hospitality have completed over 500 combined hotel consulting
and valuation assignments located across the United States.
The President of DPC Hospitality, David Parker, has over 30 years of experience in
the hotel industry, including more than 25 years in hotel consulting and development.
Prior to forming DP Consulting in 2001, Mr. Parker was employed by PKF Consulting
for nearly a decade, where he developed numerous methodologies for collecting
market information on hotels and meeting facilities and developed multiple modeling
techniques for projecting utilization, income, and expense. The company name was
changed in 2018 to DPC Hospitality when Christian Abbate was added as a partner.
Senior Vice President Christian Abbate has nearly 15 years of experience in the
hospitality industry, including more than 10 years in hospitality advisory and
consulting. Prior to joining DPC Hospitality, Mr. Abbate served nearly 11 years in
various roles including Director at CBRE Hotels and Vice President at PKF Consulting.
Mr. Abbate’s previous experience also includes management positions with Accor
Hotels, Hilton Hotels, and Whataburger.
DPC Hospitality (rebranded from DP Consulting) has completed a variety of projects,
a summary of which are listed in Exhibit E in the Addendum.
Proposed Limited-Service Hotel Page 19
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
We would be pleased to hear from you if we may be of further assistance in the
interpretation and application of our findings and conclusions. We express our
appreciation to you and your associates for the cooperation extended to us during the
course of this assignment.
Sincerely,
David Parker
Proposed Limited-Service Hotel Page 20
Vinton, Virginia July 8, 2020
DRAFT – Subject to further review and final revision.
Addendum
Competitive Set Table – Exhibit A
Financial Pro Forma – Stabilized Year– Exhibit B
Financial Pro Forma – 2023 to 2032 – Exhibits C-1 and C-2
Return on Investment – Exhibit D
Projects Completed by DPC Hospitality – Exhibit E
SUMMARY OF COMPETITIVE HOTELS
Roanoke, Virginia
Exhibit A-1
2019 Estimated
ADR
Competitive Set Hotels
1 Hyatt Place Roanoke Airport - Valley View Mall
5040 Valley View Blvd.
2 Hampton Inn & Suites Roanoke Airport
5033 Valley View Blvd. North
3 Home2 Suites by Hilton Roanoke
4830 Valley View Blvd. NW
4 SpringHill Suites by Marriott Roanoke
301 Reserve Ave.
5 Holiday Inn Express Roanoke Civic Center
815 Gainsboro Rd, NW
6 Holiday Inn Roanoke Valley View
3315 Ordway Dr.
7 Courtyard by Marriott Roanoke Airport
3301 Ordway Dr. NW
8 Residence Inn by Marriott Roanoke Airport
3305 Ordway Dr. NW
Total Hotel Rooms - 2019 963 2019 Market ADR: $106.29 / Market Occupancy: 78.5%
New Hotels
A Subject - Limited Service Hotel
Vinton, VA
B Holiday Inn Express & Suites Roanoke Civic Center
1303 Williamson Rd SE
Total Hotel Rooms 1,133
1 Ranged of Published Rates. n/s - Not Shown on Map.
Compiled by: DPC Hospitality
90 2020 3.0
--
n/a
2 Amenity Codes: FB - Food and Beverage Outlets, FHB - Full Hot Breakfast, CB - Continental Breakfast, FK - Full Kitchen, WB - Wet Bar, SP - Swimming Pool, FC - Fitness Center, LF - Laundry
Facility, MMS - Major Meeting Space, MR - Meeting Room.
80 2023 n/a Limited Service
HB, SP, FC, LFLimited Service
Properties Miles from
Subject
126 1997 $105
Year
Opened
6.5
$90153 1 FB, HB, SP, FC, LF, MR
FK, HB, SP, FC, LF
1 FB, HB, SP, FC, LF, MR
2017
2010
1988
1981
All Suite
Limited Service
Extended Stay
$110
$95
HB, SP, FC, LF, MR1302014$105 Limited Service
$105 5.7 FK, HB, SP, FC, LFExtended Stay
Amenities 2Rooms
6.6Select Service 1 FB, HB, SP, FC, MR
Property Type
HB, SP, FC, LF, MR
HB, SP, FC, LF
3.5
121
127
92 3.9
6.9
7.0Select Service
Select Service1352002$115
79 6.9$1202007
Proposed Limited Service Hotel - Vinton, VA - 80 ROOMS Exhibit B 7/13/20
Representative Year of Operation 11:11 AM
CBRE Hotels Trends Stabilized Operating Year (2023)
2019 Stated in 2020 Dollars
Number of Units:77 80
Number of Annual Rooms Available:28,105 29,200
Number of Rooms Occupied:20,292 21,316
Annual Occupancy:72.2%73.0%
Average Daily Rate:112.69 $105.00
Revenue Per Available Room:$81.36 $76.65
Ratio Per Room P.O.R.Amount Ratio Per Room P.O.R.
Revenues
Rooms 98.2%29,697 $112.69 $2,238,000 98.2%$27,975 $104.99
Other Operated Departments 1.0%313 1.19 25,000 1.1%313 1.17
Miscellaneous Income 0.8%228 0.87 16,000 0.7%200 0.75
Total Operating Revenues 100.0%30,238 114.74 2,279,000 100.0%28,488 106.91
Departmental Expenses
Rooms 27.1%8,054 30.56 576,000 25.7%7,200 27.02
Other Operated Departments 63.6%199 0.76 15,000 60.0%188 0.70
Total Departmental Expenses 27.3%8,253 31.32 591,000 25.9%7,388 27.73
Departmental Profit 72.7%21,985 83.43 1,688,000 74.1%21,100 79.19
Undistributed Expenses
Administrative & General 10.0%3,013 11.43 228,000 10.0%2,850 10.70
Sales and Marketing 11.5%3,474 13.18 256,000 11.2%3,200 12.01
Property Operation and Maintenance 4.6%1,387 5.26 104,000 4.6%1,300 4.88
Utilities 3.9%1,165 4.42 86,000 3.8%1,075 4.03
Information and Telecommunication Systems 1.8%549 2.08 36,000 1.6%450 1.69
Total Undistributed Operating Expenses 31.7%9,588 36.38 710,000 31.2%8,875 33.31
Gross Operating Profit 41.0%12,397 47.04 978,000 42.9%12,225 45.88
Non-Operating Income and Expenses
Base Management Fee 3.5%1,049 3.98 80,000 3.5%1,000 3.75
Property Taxes 3.5%1,050 3.98 72,000 3.2%900 3.38
Insurance 1.0%308 1.17 24,000 1.1%300 1.13
Total Fixed Expenses 8.0%2,407 9.13 176,000 7.7%2,200 8.26
Net Operating Income 33.0%9,990 37.91 802,000 35.2%10,025 37.62
FF&E Reserve 4.0%1,210 4.59 91,000 4.0%1,138 4.27
Net Operating Income After Reserve 29.0%8,780 33.32 $711,000 31.2%$8,888 $33.36
Source: CBRE Hotels Estimated by DPC Hospitality
Confidential - For Discussion Purposes Only
Proposed Limited Service Hotel - Vinton, VA - 80 ROOMS Exhibit C-1 7/13/20
Projected Operating Results 11:11 AM
Calendar Years
2023 2024 2025 2026 2027
Number of Units:80 80 80 80 80
Number of Annual Rooms Available:29,200 29,200 29,200 29,200 29,200
Number of Rooms Occupied:18,690 20,440 21,320 21,320 21,320
Annual Occupancy:64.0%70.0%73.0%73.0%73.0%
Average Daily Rate:$110.25 $117.00 $121.75 $125.50 $129.25
Revenue Per Available Room:$70.56 $81.90 $88.88 $91.62 $94.35
Amount Ratio Amount Ratio Amount Ratio Amount Ratio Amount Ratio
Revenues
Rooms $2,061,000 98.2%$2,391,000 98.2%$2,596,000 98.2%$2,676,000 98.2%$2,756,000 98.2%
Other Operated Departments 23,000 1.1%26,000 1.1%28,000 1.1%29,000 1.1%30,000 1.1%
Miscellaneous Income 15,000 0.7%17,000 0.7%19,000 0.7%19,000 0.7%20,000 0.7%
Total Operating Revenues 2,099,000 100.0%2,434,000 100.0%2,643,000 100.0%2,724,000 100.0%2,806,000 100.0%
Departmental Expenses
Rooms 590,000 28.6%634,000 26.5%667,000 25.7%687,000 25.7%708,000 25.7%
Other Operated Departments 14,000 60.9%16,000 61.5%17,000 60.7%18,000 62.1%18,000 60.0%
Total Departmental Expenses 604,000 28.8%650,000 26.7%684,000 25.9%705,000 25.9%726,000 25.9%
Departmental Profit 1,495,000 71.2%1,784,000 73.3%1,959,000 74.1%2,019,000 74.1%2,080,000 74.1%
Undistributed Expenses
Administrative & General 239,000 11.4%253,000 10.4%264,000 10.0%272,000 10.0%281,000 10.0%
Sales and Marketing 280,000 13.3%288,000 11.8%297,000 11.2%306,000 11.2%315,000 11.2%
Property Operation and Maintenance 114,000 5.4%117,000 4.8%121,000 4.6%124,000 4.6%128,000 4.6%
Utilities 94,000 4.5%97,000 4.0%100,000 3.8%103,000 3.8%106,000 3.8%
Information and Telecommunication Systems 39,000 1.9%41,000 1.7%42,000 1.6%43,000 1.6%44,000 1.6%
Total Undistributed Operating Expenses 766,000 36.5%796,000 32.7%824,000 31.2%848,000 31.1%874,000 31.1%
Gross Operating Profit 729,000 34.7%988,000 40.6%1,135,000 42.9%1,171,000 43.0%1,206,000 43.0%
Non-Operating Income and Expenses
Base Management Fee 73,000 3.5%85,000 3.5%93,000 3.5%95,000 3.5%98,000 3.5%
Property Taxes 72,000 3.4%80,000 3.3%82,000 3.1%83,000 3.0%85,000 3.0%
Insurance 26,000 1.2%27,000 1.1%28,000 1.1%29,000 1.1%30,000 1.1%
Total Fixed Expenses 171,000 8.1%192,000 7.9%203,000 7.7%207,000 7.6%213,000 7.6%
Net Operating Income 558,000 26.6%796,000 32.7%932,000 35.3%964,000 35.4%993,000 35.4%
FF&E Reserve 42,000 2.0%73,000 3.0%106,000 4.0%109,000 4.0%112,000 4.0%
Net Operating Income After Reserve $516,000 24.6%$723,000 29.7%$826,000 31.3%$855,000 31.4%$881,000 31.4%
Confidential - For Discussion Purposes Only
Full Year of Operation
Proposed Limited Service Hotel - Vinton, VA - 80 ROOMS Exhibit C-2 7/13/20
Projected Operating Results 11:11 AM
Calendar Years
2028 2029 2030 2031 2032
Number of Units:80 80 80 80 80
Number of Annual Rooms Available:29,200 29,200 29,200 29,200 29,200
Number of Rooms Occupied:21,320 21,320 21,320 21,320 21,320
Annual Occupancy:73.0%73.0%73.0%73.0%73.0%
Average Daily Rate:$133.00 $137.00 $141.25 $145.50 $149.75
Revenue Per Available Room:$97.09 $100.01 $103.11 $106.22 $109.32
Amount Ratio Amount Ratio Amount Ratio Amount Ratio Amount Ratio
Revenues
Rooms $2,836,000 98.2%$2,921,000 98.2%$3,011,000 98.2%$3,102,000 98.2%$3,193,000 98.2%
Other Operated Departments 31,000 1.1%32,000 1.1%33,000 1.1%34,000 1.1%35,000 1.1%
Miscellaneous Income 20,000 0.7%21,000 0.7%21,000 0.7%22,000 0.7%23,000 0.7%
Total Operating Revenues 2,887,000 100.0%2,974,000 100.0%3,065,000 100.0%3,158,000 100.0%3,251,000 100.0%
Departmental Expenses
Rooms 729,000 25.7%751,000 25.7%774,000 25.7%797,000 25.7%821,000 25.7%
Other Operated Departments 19,000 61.3%19,000 59.4%20,000 60.6%20,000 58.8%21,000 60.0%
Total Departmental Expenses 748,000 25.9%770,000 25.9%794,000 25.9%817,000 25.9%842,000 25.9%
Departmental Profit 2,139,000 74.1%2,204,000 74.1%2,271,000 74.1%2,341,000 74.1%2,409,000 74.1%
Undistributed Expenses
Administrative & General 289,000 10.0%298,000 10.0%306,000 10.0%316,000 10.0%325,000 10.0%
Sales and Marketing 324,000 11.2%334,000 11.2%344,000 11.2%354,000 11.2%365,000 11.2%
Property Operation and Maintenance 132,000 4.6%136,000 4.6%140,000 4.6%144,000 4.6%148,000 4.6%
Utilities 109,000 3.8%112,000 3.8%116,000 3.8%119,000 3.8%123,000 3.8%
Information and Telecommunication Systems 46,000 1.6%47,000 1.6%48,000 1.6%50,000 1.6%51,000 1.6%
Total Undistributed Operating Expenses 900,000 31.2%927,000 31.2%954,000 31.1%983,000 31.1%1,012,000 31.1%
Gross Operating Profit 1,239,000 42.9%1,277,000 42.9%1,317,000 43.0%1,358,000 43.0%1,397,000 43.0%
Non-Operating Income and Expenses
Base Management Fee 101,000 3.5%104,000 3.5%107,000 3.5%111,000 3.5%114,000 3.5%
Property Taxes 87,000 3.0%89,000 3.0%90,000 2.9%92,000 2.9%94,000 2.9%
Insurance 30,000 1.0%31,000 1.0%32,000 1.0%33,000 1.0%34,000 1.0%
Total Fixed Expenses 218,000 7.6%224,000 7.5%229,000 7.5%236,000 7.5%242,000 7.4%
Net Operating Income 1,021,000 35.4%1,053,000 35.4%1,088,000 35.5%1,122,000 35.5%1,155,000 35.5%
FF&E Reserve 115,000 4.0%119,000 4.0%123,000 4.0%126,000 4.0%130,000 4.0%
Net Operating Income After Reserve $906,000 31.4%$934,000 31.4%$965,000 31.5%$996,000 31.5%$1,025,000 31.5%
Confidential - For Discussion Purposes Only
Proposed Limited Service Hotel - Vinton, VA - 80 ROOMS
Exhibit D
Project Description Cost Assumptions Debt Assumptions
Keys: 80 Land Term 25
Acres - Interest 5.00%
Number of Stories 3 to 4 $ per SF #DIV/0! Loan to Costs (Estimate)65%
Land Value -
Net On Site Meeting Space None Per Room - Loan Amount 4,900,000
Land Costs % of Total 0% Monthly Loan Payment 28,645
Employees (Approx.)15 to 20 Annual Debt Service 343,739
Hard / Soft Cost 7,600,000
$ Per Room 95,000
Equity Requirement 2,700,000
Total Project 7,600,000
Per Room 95,000
Net Operating Income Today's Dollars Year 1 Year 2 Year 3 Year 4 Year 5
Full Year of Operation 2020 2023 2024 2025 2026 2027
Occ%73%64%70%73%73%73%
ADR $105.00 $110.25 $117.00 $121.75 $125.50 $129.25
Room Revenue 2,238,000 2,061,000 2,391,000 2,596,000 2,676,000 2,756,000
Other Income 41,000 38,000 43,000 47,000 48,000 50,000
Total 2,279,000 2,099,000 2,434,000 2,643,000 2,724,000 2,806,000
Total Expenses 1,568,000 1,583,000 1,711,000 1,817,000 1,869,000 1,925,000
Net Operating Income 711,000 516,000 723,000 826,000 855,000 881,000
Debt Service (Year 1 Interest Only)245,000 343,739 343,739 343,739 343,739
Potential Distributable Dividends 271,000 379,261 482,261 511,261 537,261
Debt Coverage Ratio 2.11 2.10 2.40 2.49 2.56
Internal Rate of Return Construction
2021 2022 2023 2024 2025 2026 2027 IRR Total Return
Initial Equity Investment (2,700,000)
Potential Distributable Dividends - 271,000 379,261 482,261 511,261 537,261
Reversion 5,080,386
Total Equity Return (2,700,000) - 271,000 379,261 482,261 511,261 5,617,647 20.2%7,261,430
Cash on Cash Return - by Year 10%14%18%19%208%
Reversion Analysis
Year 5 NOI 881,000
Terminal Cap Rate 9.0%
Reversion Value (Sales Price)9,788,889
Sales Price per Key 122,361
RE Commission 2.5%
Less Sales Cost (244,722)
Net Sale 9,544,167
Less Outstanding Debt (4,463,781)
Net Proceeds to Equity 5,080,386
NOTE: DPC Hospitality made no attempt to verify the estimates of project costs provided
by the developer and have no opinion on their validity. In order to rely on the resulting
estimates of cash on cash return and internal rate of return, potential investors must
conduct their own investigation as to the reliability and completeness of the costs of
developing this hotel. Furthermore, the terminal cap rate was not derived by an
appraisal of recent market sales. A market derivation of cap rates by a certified
appraiser is needed in order to accurately express potential returns.
Potential Brands: Fairfield by Marriott, Tru
by Hilton, Avid (IHG)
10700 Richmond Ave. Suite 321 Houston, Texas 77042 713.900.2101 DPCHospitality.com
Exhibit E
Projects Completed by David Parker
Market Studies of Limited-Service Hotels:
Dallas Area:
Market Study of Proposed Best Western Premier – Denton, Texas (Open 2009)
Market Study of Proposed Fairfield Inn – Decatur, Texas
Market Study and Valuation of Proposed Comfort Suites – Grapevine, Texas (Open 2005)
Market Study of a Hampton Inn and Suites – Alliance Airport, Fort Worth Texas (Open 1999)
Due Diligence Analysis of five hotels (Holiday Inn Expresses and Quality Suites) – Dallas, Texas
Market Study of Proposed Hampton Inn and Suites – Hurst, Texas (Open 2004)
Due Diligence Analysis Wyndham Garden Hotel Los Colinas – Irving, Texas
Due Diligence Analysis Wyndham Garden Hotel Market Center – Dallas, Texas
Houston Area:
Market Study of Proposed Hampton Inn & Suites – Bush Intercontinental Airport – Houston, Texas (Open 2015)
Market Study of Proposed Comfort Suites (Westchase) – Houston, Texas (Open 2013)
Market Study of Proposed Hampton Inn & Suites – Missouri City, Texas (Open 2013)
Market Study of Proposed Courtyard & TownePlace Suites – Galveston, Texas (Open 2013)
Market Study of Proposed SpringHill Suites – Houston, Texas
Market Study of Proposed Sleep Inn – Clute/Lack Jackson, Texas
Market Study of Proposed Microtel Inn & Suites – Port Arthur, Texas
Market Study of Proposed SpringHill Suites – Seabrook, Texas
Market Study of Proposed La Quinta – West Chase - Houston, TX (Open 2007)
Market Study of Proposed Best Western Mini Suites – Texas City, Texas (Open 2005)
Market Study of Proposed Bed & Breakfast – Kemah, Texas (Open 2004)
Market Study of a Proposed TownePlace Suite – College Station, Texas (Open 1999)
Market Study of a Proposed TownePlace Suite – Clear Lake, Texas (Open 1999)
Market Evaluations of four Baymont Inns – Houston, Texas
Market Study of Proposed Hampton Inn & Suites – League City, Texas (Open 2010)
Central Texas:
Market Study of Proposed Homewood Suites – (Parmer Lane) Austin, Texas (Open 2015)
Market Study of Proposed Home2 Suites – Round Rock, Texas (Open 2015)
Market Study of Proposed Bed and Breakfast Cabins – Fredericksburg, Texas (Open 2013)
Market Study of Proposed Hampton Inn & Suites – Downtown Austin, Texas (Open 2012)
Market Study of Proposed Homewood Suites – Round Rock, Texas (Open 2010)
Market Study of Proposed Sleep Inn & Suites – Manor, Texas (Open 2012)
Market Study of Proposed Limited-Service Hotel – Marble Falls, Texas
Market Study of Proposed Microtel Inn & Suites – Austin, Texas (Airport) (Open 2010)
Market Study of Proposed Staybridge Suites – San Antonio, Texas (Open 2008)
Market Study of Proposed La Quinta - Medical Center - San Antonio, Texas (Open 2007)
South Texas:
Market Study of Proposed Microtel – Gonzales, Texas (Open 2013)
Market Study of Proposed Home2 Suites – Mission, Texas
Market Study of Proposed Holiday Inn Express – South Padre Island, Texas (Open 2005)
10700 Richmond Ave. Suite 321 Houston, Texas 77042 713.900.2101 DPCHospitality.com
Exhibit E
North Texas:
Market Study of Proposed Hampton Inn – Vernon, Texas (Open 2011)
Market Study of Proposed Holiday Inn Express – Vernon, Texas (Open 2006)
West Texas:
Market Study of Proposed Microtel – San Angelo, Texas (Open 2010)
Market Study of Proposed Hawthorn Suites – Lubbock, Texas (Open 2008)
Market Study of Proposed Best Western – Hamilton, Texas (Open 2007)
Market Study of Proposed La Quinta – Lubbock, Texas (Open 2006)
East Texas:
Market Study of Proposed Microtel Inn & Suites – Texarkana, Texas
Market Study of Proposed Hampton Inn – Sulphur Springs, Texas (Open 2010)
Market Study of Proposed Best Western – Mt. Vernon, Texas
Outside of Texas:
Market Study of Proposed Home2 Suites – Tallahassee, Florida (Open 2016)
Market Study of Proposed Home2 Suites – Stillwater, Oklahoma (Open 2016)
Market Study of Proposed Home2 Suites – Tuscaloosa, Alabama (Open 2015)
Market Study of Proposed Home2 Suites – Lexington, Kentucky (Open 2015)
Market Study of Proposed Hilton Garden Inn & Homewood Suites – Oklahoma City, Oklahoma (Open 2014)
Market Study of Proposed Hampton Inn & Suites - Mulvane, Kansas (Open 2012)
Market Study of Proposed Hampton Inn & Suites – Dodge City, Kansas (Open 2012)
Market Study of Proposed Homewood Suites – Nashville, Tennessee (Open 2013)
Market Study of Proposed Fairfield Inn – Maize, KS (Open 2011)
Market Study of Proposed La Quinta Inn & Suites – Olathe, Kansas (Open 2008)
Market Study of Proposed Holiday Inn Express & Suites – Bloomington, Indiana (Open 2006)
Market Study of Converting historic buildings into Residence Inn and Courtyard by Marriott
– Omaha, NE (Open 1999)
Market Study of Proposed Sleep Inn Limited-Service hotel – Thornton, Colorado (Open 1998)
Market Study and Valuation of Proposed All-Suite Hotel at Isle of Capri Casino –
Lake Charles, Louisiana (Open 1998)
Market Study and Valuation of Proposed Limited-Service Hotel at Isle of Capri Casino –
Lake Charles, Louisiana (Open 1997)
Market Studies Select and Full-Service Hotels:
Dallas Area:
Market Study of Proposed Hilton Garden Inn – Hurst, Texas (Open 2016)
Market Study of Proposed Hilton Dallas/Plano Granite Park – Plano, TX (Open 2014)
Market Study of Proposed Cambria Suites – Plano, Texas (Open 2014)
Market Study of Proposed Courtyard Hotel & Conference Center – Carrollton, Texas
Market Study of Renovating the Historic Blackstone Hotel into a Courtyard by Marriott
– Fort Worth, Texas (Open 1999)
10700 Richmond Ave. Suite 321 Houston, Texas 77042 713.900.2101 DPCHospitality.com
Exhibit E
Market Study of Proposed Embassy Suites Galleria – Dallas, Texas (Open 1998)
Evaluation of Converting the Employers Life Insurance Building into a Headquarters Hotel – Dallas, Texas
Market Study of Proposed Holiday Inn – McKinney, Texas (Open 2008)
Market Study of Proposed Resort Hotel and Water Park – Frisco, Texas
Impact Assessment of Converting Ramada Plaza into Holiday Inn Select (Presently The Sheraton) – Fort Worth, Texas
Houston Area:
Market Study of Proposed Courtyard & TownePlace Suites – Galveston, Texas (Open 2013)
Market Study of Proposed Courtyard by Marriott – Galveston, TX (Open 2013)
Market Study of Proposed Embassy Suites & Water Park – Beaumont, Texas
Market Study of Proposed Embassy Suites – Texas Medical Center – Houston, TX
Market Study of Proposed Holiday Inn – Shenandoah, Texas
Market Study of Proposed Hilton Garden Inn Galleria – Houston, Texas (Open 2005)
Market Study and Economic Impact Assessment of 1,200-Room Hilton Americas
– Downtown Houston, Texas (Open 2004)
Market Study of Converting the Medical Towers into the Marriott Medical Center Expansion – Houston, Texas
Market Study of Converting Historic Texas State Hotel into Sheraton Suites – Downtown Houston, Texas
Market Study and Valuation of Omni Galleria – Houston, Texas
Market Study and Valuation of Red Lion Hotel Galleria – Houston, Texas
Central Texas:
Market Study of Proposed SoCo Hotel – (South Congress) Austin, Texas (Open 2015)
Economic Impact Study of Proposed Hilton Garden Inn – Live Oak, Texas
Market Study of Proposed Select-Service Hotel & Conference Center – Boerne, Texas
Market Study of Proposed Four Points (Now Wyndham Garden Inn Near La Cantera) – San Antonio, Texas (Open 2009)
Market Study of Proposed Boutique Hotel – Fredericksburg, Texas
Market Study of Proposed Cambria Suites – Medical Center – San Antonio, Texas
Market Study of Proposed Westin Riverwalk – San Antonio, Texas (Open 1999)
Market Study of Proposed Full-Service Hotel – New Braunfels, Texas
Market Study and Valuation of St. Anthony Hotel – San Antonio, Texas
South Texas:
Market Study of Proposed Hotel & Conference Center – Port Aransas, Texas
Market Study of Proposed Full-Service Hotel Adjacent to McAllen Convention Center – McAllen, Texas
Market Study of Proposed All-Suite Hotel and Resort on North Padre Island – Corpus Christi, Texas
Market Study, Economic Impact Study, and Financing Recommendations of Proposed Full-Service Hotel
– South Padre Island, Texas
Market Study of Proposed Executive Conference Center – North Padre Island, Corpus Christi, Texas
North Texas:
Market Study of Proposed Hotel Conversion to a Full-Service Wyndham Hotel – Wichita Falls, Texas
West Texas:
Market Study of Proposed Full-Service Hotel & Conference Center – Odessa, Texas
Outside of Texas:
Market Study of Proposed Full-Service Resort with Golf – Franklin, Tennessee
Market Study of Proposed Hilton Garden Inn & Homewood Suites – Oklahoma City, Oklahoma (Open 2014)
Market Study of Proposed Conversion of the Fulton Hotel to a Holiday Inn – Alexandria, Louisiana
10700 Richmond Ave. Suite 321 Houston, Texas 77042 713.900.2101 DPCHospitality.com
Exhibit E
Market Study of Proposed Office Building Conversion into Hilton Garden Inn –
Airport - Phoenix, Arizona (Open 2009)
Market Study of Proposed Hilton Garden Inn (Converted Office Building) – Phoenix, AZ at Airport (Open2008)
Market Study of Proposed Full-Service Hotel – Colorado Springs, Colorado
Performance Review of Operating Standards – Radisson Fort McDowell Resort & Casino – Scottsdale, Arizona
Market Study of Proposed Holiday Inn – Colorado Springs, Colorado
Market Study and Valuation of Cypress Bend Golf Resort and Conference Center – Sabine Parish, Louisiana
Market Study of Converting historic buildings into Residence Inn and Courtyard by Marriott
– Omaha, NE (Open 1999)
Market Study of Proposed Full-Service Hotel – Sandy City, Utah
Market Study of Proposed Full-Service Hotel adjacent to Jazz Land Theme Park – New Orleans, LA
Market Study and Valuation of 780-room Regal Riverfront – St. Louis, Missouri
Public Assembly Facility Studies:
Dallas Area:
Market Study of Proposed Dallas County School District Meeting Facility – Dallas, Texas
Market Study of Proposed 500,000-Square foot Exhibition Center – Grapevine, Texas
Market Study of Proposed Conference Center – Hurst, Texas (Open 2007)
Management RFP of Proposed Conference Center – Hurst, Texas
Houston Area:
Market Study of Proposed Convention Center – Stafford, Texas (Open 2003)
Market Study of Proposed Performing Arts Theater – Stafford, Texas (Open 2003)
Market Study and Economic Impact of Proposed Waterway Convention Center –
The Woodlands, Texas (Open 2002)
Citywide occupancy tax collection forecast for City of Houston, used in securing $700 million in bonds for the purpose of
expanding the George R. Brown Convention Center, constructing the 1,200-room Hilton Hotel, parking garage, and
NBA basketball arena – Houston, Texas
Market Study and Economic Impact Study of Expanding the George R. Brown Convention Center
– Downtown Houston, Texas
Market Study of Proposed Convention Center, Mall Conversion – Baytown, Texas
Market Study of Proposed Natatorium – Stafford, Texas
Market Study of Repositioning a portion of Greenspoint Mall into a Convention Center – Houston, Texas
Market Study of Proposed Civic Center – Kemah, Texas
Market Study of Proposed Civic Center – Freeport, Texas
Central Texas:
Market Study of Proposed Convention Center – New Braunfels, Texas
Market Study of Proposed Civic Center & Exhibit Hall – Gonzales, Texas
South Texas:
Market Study of Expanding the Bayfront Convention Center – Corpus Christi, Texas (Completed 1999)
East Texas:
Market Study of Proposed Convention Center – Lufkin, Texas
Meeting Date
July 21, 2020
Department
Human Resources
Issue
Briefing on new Town of Vinton Employee Handbook
Summary
Town Council adopted the current Employee Handbook by Resolution No. 1804 dated November
18, 2008.
The draft Employee Handbook has been updated with feedback from the Leadership Team and
legal guidance from our Town Attorney, Jeremy Carroll.
Attachments
Draft Employee Handbook
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 21, 2020
Department
Planning and Zoning
Issue
Consider adoption of a Resolution authorizing the Town Manager to file an application for
allocation of funding from the Virginia Department of Housing and Community Development
(DHCD) Industrial Revitalization Fund (IRF) for the Gish Mill Redevelopment Project.
Summary
On July 7, 2020, Town Council was briefed on two grant funding opportunities for the Gish Mill
Redevelopment from the Virginia Department of Historic Resources (DHR) Emergency
Supplemental Historic Preservation Fund (ESHPF), and from the Virginia Department of
Housing and Community Development (DHCD) Industrial Revitalization Fund (IRF).
The grant application for the VA DHR ESHPF was submitted on July 9, 2020. The VA DHCD
IRF grant submittal deadline is July 31, 2020. As part of the IRF grant submittal, the Town
Manager as the Chief Administrative Officer must certify that information in the application is
accurate and that the property meets the eligible definition of blighted, and the governing body
must adopt a resolution to authorize the application for the specific property and document the
specific dollar amount in IRF matching funds from the locality and other sources. The ultimate
intent of the IRF program is to fund shovel-ready projects that will act as a catalyst to spark
additional private investment and job creation in distressed areas.
Attachments
Gish Mill Repair & Stabilization Plan
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
JULY 21, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
GISH MILL REDEVELOPMENT PROJECT
350 GUS NICKS BOULEVARD, VINTON, VIRGINIA
A RESOLUTION authorizing the Town Manager for and on behalf of the Town of Vinton, to file
an application for allocation of Virginia Department of Housing and Community Development
(DHCD) Industrial Revitalization Fund (IRF) for the Gish Mill Redevelopment Project.
WHEREAS, in the late 1700s, the Gish brothers built a grist mill on Glade Creek, which lead to
the community surrounding the mill to become known as Gish’s Mill, which was later Chartered
in 1884 as the Town of Vinton; and
WHEREAS, the Town of Vinton purchased the 1.154 acres located at 350 Gus Nicks Boulevard
with a desire to preserve and encourage rehabilitation of the structure and to return it to commercial
use; and
WHEREAS, on April 7, 2020, a Resolution was adopted by the Town Council for the conveyance
of approximately 1.154 acres of real property located at 350 Gus Nicks Boulevard, Vinton,
Virginia, known as Gish Mill to Gish Mill Davii, LLC, identified as Tax Map ID Numbers 060.11-
04.00-0000 and 060.11-04-23.00-000 in the Town of Vinton and Tax Map ID Number 3410617
in the City of Roanoke, upon certain terms and conditions as referenced in the Contract of Sale;
and.
WHEREAS, the Town of Vinton wishes to apply for $600,000.00 of the Virginia Department of
Housing and Community Development (DHCD) Industrial Revitalization Fund (IRF) for Gish
Mill Redevelopment Project to revitalize this important historic structure into a hub of both
economic and social activity; and
WHEREAS, a minimum of $900,000.00 has been committed by Gish Mill Davii, LLC, in
addition to the Virginia Department of Historic Resources (DHR) Emergency Supplemental
Historic Preservation Fund (ESHPF) in the amount of $250,000.00; for which an application was
submitted to DHR on July 9, 2020, for the redevelopment of the site; and
WHEREAS, the fiscal and cultural impact of this Project will benefit both Vinton and the region
through its provisions of new employment opportunities, unique end uses from various market
sectors, and its ideal geographic location; and
WHEREAS, in addition to allowing this important historical asset to be preserved, this project’s
mixed-use approach will foster creative economic growth in various sectors including retail, food
and beverage service, and hospitality; and
2
WHEREAS, the site’s close proximity to the newly developed Billy Byrd Apartments, the future
Glade Creek Greenway extension, and the Vinyard Station development will also contribute to the
transformation of this gateway corridor into Vinton’s downtown area; and
WHEREAS, the Gus Nicks Boulevard Pedestrian Crossing Project that connects the Glade Creek
Greenway to the Gish Mill property has received funding in the amount of $169,650.00 from
Virginia Department of Transportation (VDOT) Surface Transportation Block Grant (STBG)
Program; and
WHEREAS, the creation of new business ventures and lodging opportunities will provide for new
commercial opportunities to complement these prominent recreational and residential features in
the area.
NOW, THEREFORE, BE IT RESOLVED, the Council of the Town of Vinton hereby endorses
the Gish Mill Redevelopment Project, and directs staff to formally apply for the grant.
BE IT FURTHER RESOLVED, that the Town Manager is hereby authorized to sign and submit
the appropriate documents for the submittal of this Industrial Revitalization Fund proposal.
This Resolution adopted on motion made by Council Member _____________, seconded by Council
Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
July 21, 2020
Department
Treasurer/Finance Department
Issue
Consider adoption of a Resolution authorizing the Town Manager to execute an Agreement with Roanoke
County for the Use of CARES Act Funds
Summary
The Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) was passed by the United States
Congress and signed into law by the United States President on March 27, 2020. A primary component of
the CARES Act is the provision of funding assistance to state, local, territorial and tribal governments for
direct costs associated with the COVID-19 pandemic through the establishment of the Coronavirus Relief
Fund.
Roanoke County has received an allocation of $8,217,365 from the Coronavirus Relief Fund, and the
County is responsible for ensuring an equitable share of funds received shall be shared with and granted to
the Town of Vinton. The Town's equitable share of such funds is $706,693. Funds shall be used solely for
qualifying expenses as defined by the CARES Act, and funds not expended on or before December 30,
2020 by the County or the Town must be returned to the Commonwealth of Virginia.
The proposed agreement memorializes the County and the Town's agreement to disburse the Town's share
of the Coronavirus Relief Funds. Furthermore, it confirms that the Town's use of said funds will be limited
to those qualifying expenses defined in the CARES Act, and that any obligation to return funds to the
Commonwealth of Virginia resulting from the actions or inactions of the Town is the Town's financial
obligation. The Town Attorney has reviewed and approved the agreement as to form. Roanoke County
approved the agreement at their July 14, 2020 meeting.
Attachments
Agreement
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
AGREEMENT FOR THE USE OF
FEDERAL CORONAVIRUS RELIEF FUNDS
THIS AGREEMENT, made this the ___ day of July, 2020 by and between Roanoke
County, Virginia, a political subdivision of the Commonwealth of Virginia (“County”), and the
Town of Vinton, Virginia, a municipal corporation of the Commonwealth of Virginia (“Town”).
The County and the Town shall collectively be referred to in this Agreement as the “parties”.
WITNESSETH
WHEREAS, the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”)
was passed by the United States Congress and signed into law by the United States President on
March 27, 2020; and
WHEREAS, a primary component of the CARES Act is the provision of funding
assistance to state, local, territorial, and tribal governments for direct costs associated with the
COVID-19 pandemic through the establishment of the Coronavirus Relief Fund (“CRF”); and
WHEREAS, the County has been notified that it will receive an allocation of
$8,217,365.00 from the CRF, and that the County is responsible for ensuring an equitable share of
CRF funds received shall be shared with and granted to the Town; and
WHEREAS, the Town’s equitable share of such funds is $706,693.00 (“the Town’s
distribution”); and
WHEREAS, CRF funds shall be used solely for qualifying expenses as defined by the
CARES Act; and
WHEREAS, CRF funds that are not expended on or before December 30, 2020, by the
County or the Town must be returned to the Commonwealth of Virginia no later than December
30, 2020, and the Commonwealth of Virginia is entitled to invoke state aid intercept to recover
any such unexpended funds that have not been returned to the Commonwealth within 30 days of
December 30, 2020; and
Page 1 of 4
WHEREAS, CRF funds expended by the County or the Town on any non-qualifying
expenses shall be returned to the Commonwealth of Virginia within 30 days of a finding that the
expenditure is disallowed, and the Commonwealth of Virginia is entitled to invoke state aid
intercept to recover any and all such funds that are not repaid within 30 days of a finding that the
expenditure is disallowed; and
WHEREAS, as a condition of receiving CRF funds, the County shall retain documentation
of all uses of the funds, including but not limited to payroll time records, invoices, and/or sales
receipts, and such documentation shall be produced to the Commonwealth of Virginia upon
request; and
WHEREAS, the County must maintain proper accounting records to segregate qualifying
expenditures from those supported by other fund sources and all such records are subject to audit;
and
WHEREAS, the parties hereto wish to confirm that the expenditure of CRF funds is
limited to those qualifying expenses defined in the CARES Act, and that any obligation to return
CRF funds to the Commonwealth of Virginia resulting from the actions or inactions of the Town
is the Town’s financial obligation;
NOW, THEREFORE, in consideration of the mutual covenants and agreements made
herein, the parties agree as follows:
1. The Town shall provide to the County receipts for those qualifying expenses expended by
the Town on or before June 30, 2020, and thereinafter the County will reimburse the Town
in an amount equal to those qualifying expenses.
2. The Town shall provide to the County invoices for those qualifying expenses incurred by
the Town after June 30, 2020, and thereinafter the County will pay invoices for qualifying
expenses on behalf of the Town.
3. The County shall distribute to the Town, or on behalf of the Town, no more than
$706,693.00 from the CRF funds distributed to the County for qualifying expenses as
defined by the CARES Act.
Page 2 of 4
4. The County has no obligation to distribute to the Town, or on behalf of the Town, funds
for expenses that are not qualifying expenses as defined by the CARES Act. The CARES
Act provides that payments from the CRF may only be used to cover costs that:
a. are necessary expenditures incurred due to the public health emergency with respect
to the Coronavirus Disease 2019 (COVID-19);
b. were not accounted for in the budget most recently approved as of March 27, 2020
(the date of enactment of the CARES Act) for the State or government; and
c. were incurred during the period that begins on March 1, 2020, and ends on
December 30, 2020.
5. CRF funds not expended on or before December 30, 2020 by, or on behalf of, the Town
shall be returned to the Commonwealth of Virginia. Should the Town not expend all of the
Town’s distribution on or before December 30, 2020, the Town agrees that the County may
return such unspent amounts to the Commonwealth of Virginia as required under the
CARES Act.
6. CRF funds expended by the Town that do not adhere to official federal guidance or that do
not qualify under the CARES Act shall be returned to the Commonwealth of Virginia
within 30 days of a finding that the expenditure is disallowed. The Town agrees to promptly
pay to the County an amount equal to the amount the County is required to return to the
Commonwealth of Virginia, including costs.
7. The Town shall keep and maintain records sufficient to demonstrate that CRF funds have
been used in accordance with the provisions of the CARES Act, and any other applicable
laws and regulations, and such documentation shall be produced to the County upon
request.
8. The Town shall retain documentation of all uses of the funds, including but not limited to
payroll time records, invoices, and/or sales receipts, and such documentation shall be
produced to the County upon request.
9. The Town shall maintain proper accounting records to segregate qualifying expenditures
from those supported by other fund sources, and such records shall be produced to the
County upon request.
Page 3 of 4
10. The Town shall fully comply with all requirements of the CARES Act, the County, the
Commonwealth of Virginia, and the federal government in the management and use of the
Town’s distribution, including compliance with any audit.
This Agreement has been duly authorized and approved by the Board of Supervisors of
Roanoke County and the Town Council of the Town of Vinton.
WITNESS the following signatures:
ROANOKE COUNTY, VIRGINIA
_______________________________
By: Daniel R. O’Donnell
Its: County Administrator
TOWN OF VINTON, VIRGINIA
_______________________________
By: Barry W. Thompson
Its: Town Manager
Page 4 of 4
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY,
JULY 21, 2020, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 S. POLLARD STREET, VINTON, VIRGINIA
WHEREAS, the Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) was passed by
the United States Congress and signed into law by the United States President on March
27, 2020; and
WHEREAS, a primary component of the CARES Act is the provision of funding assistance to state,
local, territorial, and tribal governments for direct costs associated with the COVID-19
pandemic through the establishment of the Coronavirus Relief Fund (“CRF”); and
WHEREAS, Roanoke County has received an allocation of $8,217,365.00 from the CRF, and Roanoke
County is responsible for ensuring that an equitable share of said funds received shall be
shared with and granted to the Town of Vinton; and
WHEREAS, the Town of Vinton’s equitable share of said funds is $706,693.00; and
WHEREAS, on June 23, 2020, the Roanoke County Board of Supervisors, by ordinance, authorized the
appropriation of such funds to the Town of Vinton; and
WHEREAS, Roanoke County and the Town of Vinton wish to memorialize certain agreements for the
share, expenditure, and management of said funds.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby authorize the
Town Manager to execute an agreement with Roanoke County for the use of the CARES Act funds.
This Resolution adopted on motion made by _________________, seconded by ____________________,
with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________________
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, CMC, Town Clerk
Meeting Date
July 21, 2020
Department
Council
Issue
Work Session – Review of Council Orientation Manual
Summary
The Town Attorney will review sections of the Council Orientation Manual.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary