HomeMy WebLinkAbout4/5/2016 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 5, 2016
AGENDA
Consideration of:
A. 6:30 p.m. - WORK SESSION
1. Annual update from the Roanoke Valley Regional Partnership – Beth Doughty
2. Briefing on the proposed Roanoke County dedication of eighty (80) foot wide greenway
easement to the Town for the purpose of completing the Glade Creek Greenway Phase 2
Project. – Anita McMillan
B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. CONSENT AGENDA
1. Consider approval of the minutes of the regular meeting of March 1, 2016.
G. AWARDS, RECOGNITIONS, PRESENTATIONS
1. Recognition of Jeff Dudley, Interim Police Chief
2. Proclamation – National Child Abuse Prevention Month
3. Proclamation – National Public Safety Telecommunicators Week
4. Proclamation – Mayor’s Day of Recognition for National Service
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
I. Douglas Adams, Jr., Council Member
Sabrina McCarty, Council Member
Janet Scheid, Council Member
311 South Pollard Street
Vinton, VA 24179
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J. TOWN MANAGER
BRIEFING
1. Briefing on the proposed redevelopment of the former William Byrd High School property
by Waukesaw Development, Inc. – Jill Loope and Dave Mccormack
ITEMS REQUIRING ACTION
1. Consider adoption of a Resolution authorizing the Interim Town Manager to a
Memorandum of Understanding (MOU) between Roanoke County Board of Supervisors
and the Vinton Town Council for administration of the Virginia Erosion and Sediment
Control Program (VESCP) and the Virginia Stormwater Management Program (VSMP). –
Anita McMillan
2. Consider adoption of a Resolution adopting the County of Roanoke Stormwater
Management Design Manual dated March 22, 2016 by reference. – Anita McMillan
3. Consider adoption of a Resolution appropriating funds in the amount of $1,600.00
received from the American Association of Retired Persons (AARP) to utilize for the
SNAP/EBT program at the Vinton Farmers’ Market. - Mary Beth Layman
4. Consider adoption of a Resolution appropriating funds in the amount of $4,000.00
received through the VML Insurance Programs Risk Management Safety Grant Program
to the Gish Mill budget line item. – Pete Peters
5. Consider adoption of a Resolution awarding a bid and authorizing the Interim Town
Manager to execute a contract with TBS Construction, LLC in the amount of $142,498 for
the Farmer’s Market Stage and Roof Expansion Project as part of the Community
Development Block Grant. – Pete Peters
K. MAYOR
1. Consider nominations for the 2016 VML Policy Committees
L. COUNCIL
1. Comments from Council Members
M. ADJOURNMENT
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities
in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours
prior to the meeting date so that proper arrangements may be made.
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NEXT TOWN COUNCIL MEETINGS/COMMITTEES:
April 5, 2016 – 5:30 p.m. – GFWC Woman’s Club of Vinton pinwheel planting – flower garden in front of
Municipal Building
April 6, 2016 – 8:00 a.m. – Public Works Committee Meeting – TOV Conference Room
April 11, 2016 – 3:00 p.m. – Finance Committee Meeting – Finance Conference Room
April 19, 2016 – 6:00 p.m. – Work Session following by regular Council meeting at 7:00 p.m. – Council
Chambers
Meeting Date
April 5, 2016
Department
Administration
Issue
Annual update from the Roanoke Valley Regional Partnership
Summary
Beth Doughty, Executive Director, will be at the meeting to give the annual update on behalf of
the Roanoke Regional Partnership.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
1
Meeting Date
April 5, 2016
Department
Planning and Zoning
Issue
Briefing on the proposed Roanoke County dedication of eighty (80) foot wide greenway
easement to the Town for the purpose of completing the Glade Creek Greenway Phase 2 Project.
Summary
The 2007 Roanoke Valley Conceptual Greenway Plan identifies the Glade Creek Greenway as a
future bicycle and pedestrian trail linking the Roanoke River Greenway to the Blue Ridge
Parkway. Design and engineering for Phase 1 of the Glade Creek Greenway, from Virginia
Avenue to Walnut Avenue, is underway and will be out to bid in April 2016. Construction
should begin in June 2016 and be completed in November 2016. The greenway will be a multi-
use 10-foot wide paved trail of approximately 1,884 linear feet, which will connect to the
existing paved Tinker Creek Greenway located in the City of Roanoke. A connection from
Vinton to the Tinker Creek Greenway is crucial and will enable Town residents to access
Roanoke River Greenway, which has always been considered the backbone of the regional
greenway and trail network.
On October 20, 2015, Vinton Town Council adopted a resolution authorizing staff to submit FY
2017-2018 MAP-21 TA program grant application for the construction of Phase 2 of Glade Creek
Greenway, from Walnut Avenue to Gus Nicks Boulevard. The project will include 3,060 linear
feet of trail, a trailhead at Gus Nicks Boulevard, and a crossing under the Norfolk Southern
Railroad trestle with an overhead protection shelter. Glade Creek Greenway is envisioned to run
from Tinker Creek Greenway to Vinyard and Gearhart Parks and ultimately connect to the Blue
Ridge Parkway. The proposed greenway will enhance neighborhoods and economic
development opportunities for the Town of Vinton, Roanoke County, and the City of Roanoke.
The Phase 2 portion of the greenway will be located along Glade Creek on Town-owned
property and County-owned property, formerly owned by the Roanoke County School Board and
known as the Old William Byrd High School/Roanoke County Career Center. The County-
owned property is currently for sale by Roanoke County, and the proposed greenway easement
Town Council
Agenda Summary
2
runs parallel to Glade Creek on the western portion of the property adjacent to Vale Avenue. The
total eighty (80) foot wide greenway easement area is 2.0596 acres (89,718 square feet) and
extends 0.20 mile in length. The property currently includes the bus garage and parking area for
Roanoke County Schools, and Roanoke County Parks, Recreation and Tourism Athletic
Division’s football, baseball, and soccer fields. According to Roanoke County, the proposed
greenway will not impact the current uses; however, a portion of an athletic field and a
scoreboard may need to be relocated on the property.
The estimated total project cost for Glade Creek Greenway Phase 2 is $526,210.00. Grant
funding in the amount of $417,710.00 was submitted, with the remaining funding of $108,500.00
to be provided by local match for administration of the project and drainage improvements,
Pathfinders for Greenways and other volunteer organizations. The donation of the greenway
easement by Roanoke County will also serve as an in-kind match for the Project.
The County of Roanoke’s Board of Supervisors first reading of the ordinance authorizing the
granting of the greenway easement to the Town of Vinton was held on March 22, 2016, and the
second reading and public hearing will be held on April 12, 2016.
Attachment
1. Conceptual Map of the Glade Creek Greenway, Phase 1 and Phase 2.
2. Deed of Easement for the Glade Creek Greenway.
3. Easement Plat for Glade Creek Greenway
Recommendations
No action required
{00132337.DOCX } Page 1 of 5
Prepared by:
Peter S. Lubeck
Senior Assistant County Attorney
VSB #71223
Roanoke County Attorney’s Office
5204 Bernard Drive; P.O. Box 29800
Roanoke, Virginia 24018
Prepared by the Office of the Roanoke County Attorney
Roanoke County Tax Map Parcel #60.11-04-17.00
THIS CONVEYANCE IS EXEMPT FROM RECORDATION TAXES AND FEES
PURSUANT TO §§ 58.1-811(A)(3), 58.1-811(C)(4), 17.1-266, AND 17.1-279(E) OF THE
CODE OF VIRGINIA (1950), AS AMENDED.
THIS DEED OF EASEMENT, is entered into this _____ day of __________________,
2016, by the COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the
Commonwealth of Virginia, hereinafter called “Grantor,” and the TOWN OF VINTON,
VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter called
“Grantee,” with an address of 311 S. Pollard Street, Vinton, Virginia 24179.
WITNESSETH:
WHEREAS, the Glade Creek Greenway is a developing bicycle and pedestrian trail
identified in the regionally approved Roanoke Valley Conceptual Greenway Plan endorsed by
the City of Roanoke, County of Roanoke, City of Salem, and Town of Vinton; and
WHEREAS, the 2007 Roanoke County Comprehensive Master Plan for Parks and
Facilities identified the development of greenways and trails as a high priority desired by citizens
in Roanoke County; and
WHEREAS, the Glade Creek Greenway is envisioned to run from Tinker Creek to
Vinyard Park and the Blue Ridge Parkway; and
WHEREAS, an easement is needed for the Glade Creek Greenway (“Public Access
Trail”) across portions of the Grantor’s properties designated as Roanoke County Tax Map
Parcel No. 60.11-04-17.00, containing 11.335 acres, more or less, situated in the Vinton
Magisterial District, Roanoke County, Virginia; and
WHEREAS, Grantee has requested, and the Grantor has agreed to, the conveyance of a
perpetual greenway easement, being eighty feet (80’) in width containing 2.0596 acres, herein
{00132337.DOCX } Page 2 of 5
referred to as “Easement,” to the Grantee for the purposes of construction, operation, and
maintenance of the Greenway;
NOW THEREFORE, FOR AND IN CONSIDERATION of the sum of ONE DOLLAR
($1.00) and other good and valuable consideration, the receipt of which is hereby acknowledged,
the Grantor hereby GRANTS and CONVEYS with General Warranty and Modern English
Covenants of Title unto the Grantee, its successor and assigns, the following Easement, in the
Vinton Magisterial District, County of Roanoke, Virginia, to wit:
A PERPETUAL 80 FOOT WIDE GREENWAY EASEMENT, consisting
of 89,718 square feet, more or less, to construct, improve, operate, inspect,
use, monitor, maintain, repair, or replace a Public Access Trail upon, over,
through, and across Lot A-1A belonging to the Grantor, as depicted on that
certain plat titled “Easement Plat for Board of Supervisors Roanoke
County,” prepared by Frank B. Caldwell, III, L.S., dated February 24, 2016,
of record in the Clerk's Office of the Circuit Court of Roanoke County,
Virginia as Instrument Number 201601665.
Said Easement shall be subject to the terms and conditions stated below.
1. Grantor hereby grants to Grantee and the general public free access to and use of
the Public Access Trail within the Easement subject to the laws and ordinances of Roanoke
County, for the purposes including but not limited to: walking, jogging, hiking, bicycle riding,
horseback riding, and nature study. There shall be no access by Grantee or the public at-large
granted by this Easement to any property of the Grantor other than the Easement and Public
Access Trail. The general public shall have no right to construct or improve any portion of the
Easement and Public Access Trail.
2. Grantee shall have the perpetual right to install and maintain improvements, the
right to go on, over and upon the said Easement for the purposes of installing, maintaining,
repairing and replacing the improvements necessary for the Public Access Trail.
3. Public access with any type of motor vehicle, including but not limited to
motorcycles, four-wheel drives, motor bikes, mopeds, ATVs, and snowmobiles, shall be
prohibited, except to the extent vehicles are necessary for accessibility (Americans with
Disabilities Act of 1990), construction, inspection, emergency calls, maintenance, or
reconstruction of the Public Access Trail within the Easement area by the Grantee.
{00132337.DOCX } Page 3 of 5
4. Grantor, its successors and assigns, shall be considered the fee owner of the
Easement for purposes of determining development density standards under applicable zoning
and land use regulations.
5. Grantor shall retain the right to use the land subject to the Easement in any
manner which shall not interfere with the use and enjoyment of said Easement for recreational
access to the Public Access Trail.
6. Grantor shall not erect any building, fence, sign, guardrail, or other structure over
the Easement so as to render the Easement inaccessible, except that fences and gates for control
of livestock may be erected and/ or maintained with the mutual consent of the Grantor and
Grantee. In the event that this covenant is violated, Grantee shall not be obligated to repair,
replace, or otherwise be responsible for such improvements if damaged or removed.
7. There shall be no excavation or dredging, or dumping of ashes, garbage, waste,
brush or other unsightly or offensive material on the Easement or Public Access Trail.
8. Any construction by the Grantor of roads or driveways within the Easement area
or crossing the Public Access Trail must be approved by the Grantee and designed in
coordination with the Grantee to facilitate a safe and convenient crossing of the road by Public
Access Trail users.
9. Grantor shall have no maintenance responsibility whatsoever of the Public Access
Trail within the Easement.
10. Grantee may erect within the Easement markers, kiosks, litter receptacles, vehicle
control barriers, benches, bridges, signage, fences, and gates, as deemed necessary for
preservation of the Easement, use of the Public Access Trail, and safety of the Public Access
Trail users. No other building or above grade structure shall be constructed by Grantee or
Grantor without written permission of Grantor.
11. There shall be no removal, destruction, or cutting of trees within the Easement
area except as may be performed by Grantee or its agent for maintenance of the Public Access
Trail, reduction of hazard, flood control, good husbandry practice, or prevention or treatment of
disease without the consent of Grantor, which shall not be unreasonably withheld.
12. Grantee and its agents shall have the right to inspect the Easement and to cut,
clear, and remove all undergrowth, obstructions, or improvements lying within or upon the
Easement that in any way endanger or interfere with the proper use of the same.
{00132337.DOCX } Page 4 of 5
13. Grantee shall have the right and duty to ensure maintenance of the Public Access
Trail for as long as it holds the Easement rights hereunder.
14. Grantee agrees that the Easement shall not be open to the public until such time as
construction of the Public Access Trail is completed.
15. Grantor agrees that the terms, conditions, and restrictions of this Easement will
be inserted by it in any subsequent deed or other legal instrument by which it divests itself of
either the fee simple title to, or of its possessory interest in, the subject property.
16. The parties confirm and agree that Grantee may convey, transfer, and assign this
Easement and its interest and rights acquired herein to a governmental or public entity for
construction, operation, and maintenance of the Glade Creek Greenway.
17. Should Grantee or its assigns cease to develop, operate, or maintain the Public
Access Trail, Grantor may request that the Easement be vacated.
WITNESS the following signature and seal:
GRANTOR:
THE COUNTYOF ROANOKE, VIRGINIA
__________________________________ (SEAL)
By: Thomas C. Gates
County Administrator
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit
The foregoing instrument was acknowledged before me this __ day of ___________, 2016,
by Thomas C. Gates, County Administrator, on behalf of Roanoke County, Virginia, Grantor.
____________________________________
Notary Public
Commission expires: __________________
Registration No.: ____________________
{00132337.DOCX } Page 5 of 5
Barry W. Thompson, Interim Town Manager of the Town of Vinton, Virginia, hereby joins in
the execution of this instrument to signify acceptance by the Town of Vinton, Virginia, of the
Easement conveyed herein pursuant to Virginia Code § 15.2-1803, which acceptance was
approved by Town Council by action on the day of , 2016.
GRANTEE:
TOWN OF VINTON, VIRGINIA
___________________________________ (SEAL)
COMMONWEALTH OF VIRGINIA )
COUNTY OF ROANOKE ) to-wit
The foregoing instrument was acknowledged before me this __ day of ___________, 2016,
by Barry W. Thompson, Interim town Manager, on behalf of Town of Vinton, Virginia, Grantee.
____________________________________
Notary Public
Commission expires: __________________
Registration No.: ____________________
Meeting Date
April 5, 2016
Department
Town Clerk
Issue
Consider approval of the minutes of the regular meeting of March 1, 2016
Summary
None
Attachments
March 1, 2016 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 6:00 P.M.
ON TUESDAY, MARCH 1, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
I. Douglas Adams, Jr.
Sabrina McCarty
Janet Scheid
STAFF PRESENT: Barry W. Thompson, Interim Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Theresa Fontana, Town Attorney
Anita McMillan, Planning & Zoning Director
Jeff Dudley, Interim Police Chief
Anne Whitehurst, Accounting Manager
Joey Hiner, Assistant Public Works Director
The Mayor called the Work Session to order to
hear requests
presentation was for the
Committee. Joey Nicely presented a breakdown of
be the 61st
$2,000 funding requested, the t
the War Memorial.
band,
worst year ever as far as revenue received from the
Festival. At this time they have a little over $6,000
between $8,000-12,000.
they wil
expensive. Also, the amount put into the parade will
depend on the funds that come in. On a slow year,
they usually budget between $15,000-20,000.
they are workin
at the new facility.
receive on average from $15,000-
2
The next funding presentation was for Mountain
View Humane. Corrie Prater first commented that
they are a non-profit spay and neuter clinic with two
locations-
Creek Road in Roanoke. To date between the two
prevented the births of over 400,
owner picks the animal up the next day.
free to catch feral
through PetSmart in April that they can use to fix
490 feral
In
at the RCACP
with a lot of changes, the assistance of their clinic
and the allowance of
directly, the rate has dropped to 38%.
In the five years they have been open
approximately
gone out of the clinic. They are asking Council for
the upcoming fiscal year for funds to
the cost of spay and neuter surgery for any resident
of the town.
Council Member Scheid asked if they have full-time
veterinarians
unexpectedly, but veterinarians in
stepped up to assist. They have four administrative
staff and a medical staff of 15 full-time and part-time
employees.
responded they use the same qualificati
USDA does for food pantries.
RCACP Board and our funds are channeled through
3
but if we can get a list of those animals, we can pay
out the $500. Council Member Scheid asked if they
can use volunteers and Ms. Prater responded yes.
The next funding presentation was for the
Vinton Area Chamber of Commerce. Angie
Chewning began
has a partnership
got 60 new members this past year.
membership meetings and breakfasts. The next big
event is the Senior Expo on March 22nd
Memorial
attend the event and they have 70 vendors.
War Memorial of Chamber of Commerce executives
with 35 pre
the magnets.
a computer software program. This program would
link eve
have their own website within the Chamber website.
She also c
booklet and
over 350 copies.
The next item for the Work Session was a
b
Property Dedication to the Town of Vinton for Glade
Creek Greenway Construction.
Roanoke’s Tinker Creek Greenway,
suggested that the greenway be extended under the
City of Roanoke’s
Plant Manager,
property. However, at a second meeting Mr. Maust
indicated that rather than do an easement, that PFG
would rather give the town the property.
4
An appraisal and a survey were completed so they
can receive a tax benefit.
were completed by Russell & Associates and the
surveying services and resubdivision
completed by Mattern & Craig.
scheduled to meet with staff this Thursday so they
can give him the survey for the President of PFG to
sign along with the Deed of Gift which was prepared
by the Town Attorney. We have for consideration
during the regular part of the meeting
to authorize
the deed and other documents.
conceptual plan before they
the appraisal service to help cut costs.
responded that in 2009 they submitted the six-year
plan for the bridge to be r
has been pushed back and the City staff believes it
will be 20 years.
City and County engineers
staff, as long as the project is balanced (cut and fill),
FEMA. At first, WW Associates was
a retaining wall under the bridge, but they instructed
review and approval. They
at all, so it would not affect the log perch restriction
plan to be submitted for VDOT for review as well as
Roanoke City, Roanoke County and town staff.
They
sections of the proposed greenway are very narrow;
therefore, they will have to ask for a waiver from the
this is federal money, it is being administered by the
State and they
requirements. They
street the first of April becau
phase of the Glade Creek Greenway.
The last item for the Work Session was a
briefing
5
Sediment Control Program (VESCP) and the
Virginia Stormwater Management Program (VSMP)
between the County of Roanoke and the Town of
ordinances and SWM Design Manual. Anita
year, a formal request was submitted to Tom Gates,
to administer and bec
t
Program.
July 1, 2014, the town has two MOUs with Roanoke
requirements as well as the post-construction
review services.
In 2013 up to 2014, the State said that if a t
an MS-
April of 2014 all of the changes were made
As of December 2014, they have agreed to let other
small localities like the t
order for the town to become a VSMP administrator,
we would have to have
administrator and a certified plan reviewer.
Ms.
Sediment Control Ordinances. The Roanoke County
February 23, 2016. The Design Man
adopted, but is referenced in the ordinance because
every time the State has changes.
repealed and we will
County and that will have
ordinances. Also, we will be following the State fee
6
The Mayor called the regular meeting to order at
7:10 p.m. The
Council Member Adams, Council Member McCarty,
Council Member Scheid, Vice Mayor Hare and
Mayor Grose present. After a Moment of Silence,
Vice Mayor Hare led the Pledge of Allegiance to the
U.S. Flag.
Roll call
Under upcoming community events, Council
Member McCarty announced
Chamber events –
Woodland Place on March 9th
1:00 p.m. and the Senior Expo at the War Memorial
on March 22nd.
Valley Day will be Saturday, April 9th
to spend an hour cleaning up litter. Mr. Thompson
said he would make this item a part of the staff
challenge.
Council Member Adams made a motion that the
Consent A
motion was seconded by Vice Mayor Hare and
members voting: Vote 5-0; Yeas (5) – Adams,
McCarty, Scheid, Hare, Grose; Nays (0) – None.
Approved minutes for the Regular
meeting of January 19, 2016,
2016,
2, 2016,
February 17, 2016 and Special
Chief Jeff Dudley read the Memo naming
Keith as Co-Officers of the month for January 2016.
The next item was a report on the Vinton
marked up for 5,474 hou
dispatched to a total of 14, 38 volunteer calls (which
was second in the County) and they
calls or 68% and had over 20,000 man hours for the
year.
7
Of the current members, they have 24 EMTs, one
Advance EMT, 15 Medics, two drivers and another
five in training. Over the past years
applied and been awarded grants for an ambulance,
purchase a power loader for the stretcher.
The crew
replaced.
to wear and tear which was used both by volunteers
over 50,000 miles on it.
commented that the m
for another one after that.
the grant on the new ambulance and there is a high
County, the t
the grant twice and it has been denied both times
We are hoping that we will be successful i
the grant. Roanoke County is also putting in for that
$45,000 in this current budget and are planning to
include $55,000 in the upcoming budget w
give us $100,000.
two different grant cycles.
After further comments
commented th
equipment which allows them to get i
He asked if something similar could be looked at for
that over the last t
conjunction with Roanoke County and they have not
8
Additional discussion was had regarding the reserve
truck from Roanoke County that is being used and
how our citizens would be served in the case an
ambulance is not available in the town and the
increase in
Ada
why it is crucial that this ambulance be replaced.
The next item on the agenda was a continuation
Prom Committee. Lisa Kornegay, Chairperson of
the After Prom Committee, commented that the past
the event and 97% have stayed until the end, which
is 4:30 a.m. It costs between $10,000-
they are the only school in the Valley that keeps the
Candy Land, the board game.
donations. She sent out approximately 30
supported by
year Roanoke City and Salem sponsored the t-
shirts. The date this year is May 14th.
The next budget funding presentation was for
the Vinton Volunteer Fire Department. Chief
request is $19,
$400 for office supplies; $4,000 for training and out-
of-town travel
has inc
HVAC replacement.
the Roanoke County Volunteer Chief Board for next
year.
The Mayor commented that he understood that they
9
responded that they are trying to do two, every
Tuesday and Thursday.
years old.
The next budget funding presentation was for
the Vinton Volunteer First Aid Crew.
Philpott commented on the printed breakdown of his
for cell phone
officers installation banquet.
locally. Further breakdown
$2,500 for uniforms and PPE equipment; $1,500 for
first aid supplies and $2,000 for office expenses.
the actual funding request, but if they see that funds
can be better allocated to another area, they always
beneficial to the community.
Chief Philpott commented on the auto-
stretcher does not have to be lifted at all and
pick up to 700 pounds.
that were getting tired of municipalities like Roanoke
County, Roanoke Ci
grants.
Council Member Adams asked the cost of the auto-
loader and Chief Philpott responded it was $25,000
and they are payin
with no interest.
The next item on the agenda was to consider
adoption of a
10
necessary documents, including a deed, to accept
the donation of
Group.
Town Manager will also be signing the plat. After
additional comments, Vice Mayor Hare
motion to adopt the Resolution as presented; the
motion was seconded by Council Member Scheid
and carried by the following roll call
members voting: Vote 5-0; Yeas (5) – Adams,
McCarty, Scheid, Hare, Grose; Nays (0) - None.
Adopted Resolution No. 2131
authorizing the Interim Town
Manager and Town Clerk to execute
the necessary documents, including
prope
Group
Mr. Thompson next commented that an item that
was discussed at the last Council meeting relating
to the use of our Town seal. Council instructed the
time we had information that Leesburg might have a
policy, but their policy was on
process of developing a policy.
Attorney and we feel in light of the fact
not have a policy that we should not allow the use of
the Town seal for private use. We feel that Council
for adoption for the seal to be used only for official
town business.
generic emblem and staff sees no problem with this.
Vice Mayor Hare made a motion to
the official Town seal for a private use;
was seconded by Council Member Adams and
carried by the following roll call
members voting: Vote 5-0; Yeas (5) – Adams,
McCarty, Scheid, Hare, Grose; Nays (0) - None.
Council gave their cons
future meeting.
Town seal for private use
The next item on the agenda was an update on
real estate tax assessment for
property tax and machinery and tools tax rates.
11
Mr. Thompson first commented that at our first
meeting in January Mr. Driver from the
presented
t
$461,668,500
calendar year 2015 of $2,863,700
new construction of $1,223,500
increase is $1,640,200. When we apply the $0.07
tax rate, the levy will be $323,167
an assessment increase of .62%.
We are asking Council to authorize the
advertisement for a Public Hearing on
2016 for a real estate
at $1.00. We are still working with Roanoke County
to set the percentage for the PPTRA and that will be
adopted by Resolution at the March 15th meeting.
Vice Mayor Hare made a motion to authorize
on March 15, 2016; the motion wa
Council Member Adams and carried by the following
roll call vote, with all members voting: Vote 5-0;
Yeas (5) – Adams, McCarty, Schei
Nays (0) - None.
2016
The Mayor expressed appreciation to Council
for
for everything they do.
Comments from Council Members: Council
expressed appreciation to
service to the town as Interim Police Chief and also
pickup. Joey Hiner said they are continuing with the
cleanup and they have had
they would contact Julie Tucei to get something out
on the town’s website as well as Facebook.
12
Vice Mayor Hare expressed his appreciation to the
Mayor and other Council Members for allowing him
to represent them through the process of filling the
Police Chief position. He then asked Ms. McMillan
skate park
a rebuttal to FEMA and VDEM
requesting a seal or stamp from a professional
engineer.
soon.
Works Committee meeting the next morning at 7:30
a.m., not 7:30 p.m. as was listed on the agenda.
Council Member Scheid made a motion that
Council go into a Closed Meeting pursuant to § 2.2-
3711 (A)(3
amended,
adversely affect the bargaining position or negotiating
strategy of the public body. The
seconded by Council Member McCarty
Vote 5-0; Yeas (5) –
Grose; Nays (0) –
Meeting at 8:30 p.m.
At 10:02
the Certification that the Closed Meeting was held in
approved on motion by
seconded by Vice Mayor Hare
Vote 5-0; Yeas (5) – Adams,
Hare, Grose; Nays (0) – None.
Certification of Closed Meeting
Following the Closed Session, the Mayor
commented in open session that he saw
week on the site of the new Dentist Office. H
location and was anxious for a move.
Council Member Adams commented
building and asked if anyone had heard from Mr.
Vinyard about his plans. Pete Peters responded that
13
the demo work. Mr. Peters further commented that
he believed the building would be on the ground
within a week or two. Barry Thompson commented
that
condition of the building.
Council Member McC
Washington. Mr. Peters responded that during
several conversations with Mr. Vinyard
indicated that he was still trying to get the design of
the footers. He was
there and to have convenient access to his office in
further commented
planning on demolishing the rest of the
as he could relocate his car collection.
with an update on the Roland E. Cook project
Peters commented that he had been contacted by
Jill Loope with Roanoke County and inquired as to
whether or not the t
Performance A
who was redeveloping the property.
agreement with Old
for a ten year period. It was her
the town had agreed to provide Old School Partners
with a mirror agreement for town
taxes. After doin
discover that the town had in theory agreed
Performance A
to mirror the
agreement. When the former Town Manager, Chris
Lawrence was contacted, he explaine
agreed to the incentives due to the total value of the
agreement being within the predetermined threshold
such negotiations.
was his intentions to take the agreeme
for final authorization, but he did not have the
necessary details prior to his departure.
Council
Mr. Peters commented
14
School Partners achieving various target planning,
design and construction deadlines. The agreement
also was structured to provide the
reimbursement through Roanoke County’s EDA.
Roanoke County’s agreement was
$150,000, which represented 43% of the total value
of the project.
Mr. Peters next commented that Vinton’s agreement
with Old School Partners would be v
neighborhood of $23,000, although the town’s total
over the ten year term. Mr. Peters also commented
that the town’s
County’s EDA. Therefore, if the revenue was not
generated or Old School Partners did not
targets, the town would not
providing the incentives.
Mr. Peters next commented that
proceeding with the performance agreement wi
Council briefing and request for authorization for the
Interim Town Manager to execute the agreement.
Old School Partners were scheduled to close on the
property on March 23rd and the t
issue a Letter of Intent to Old School Partners
before closing. He had spoken to the Town
Attorney and she
subject to Council authorization by a formal
Resolution.
property, Mr. Peters
Loope had a
had received a proposal
from a developer. Ms. Loope indicated that she
County Board of Supervisors on March 22nd and
she a
agreement
project and would be
performance agreement from the town. After further
discussion, Mr. Peters commented
Thompson would continue to work Roanoke County
to ensure that the town’s
and would keep Council informed.
commented that the terms of any future
Finance and Economic Development Committees.
15
Vice Mayor Hare asked about the announcement of
the new Police Chief. Mr. Thompson responded
that he and Mayor Grose met with the candidate on
February 26th and he signed a Conditional Offer
They were waiting on the
check and physical before
announcement and he
announcement to be made on March 7th although
an
Police Department staff. Mr. Thompson further
commented that he would be
in at the M
start work on March 16th. Vice Mayor Hare
commented that he understood the start date would
be March 14th
agreed that the March 14th
acceptable which would allow him
acclimated and spend time with Interim Police Chief
Dudley.
Council Member Adams made a motion to
adjourn the
Vice Mayor Hare
with all members voting: Vote 5-0; Yeas (5) –
Adams, McCarty, Scheid, Hare, Grose; Nays (0) –
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
__________________________
Susan N. Johnson, Town Clerk
Meeting Date
April 5, 2016
Department
Council
Issue
Recognition of Jeff Dudley, Interim Police Chief
Summary
Council will recognize Jeff Dudley for his service to the Town as Interim Police Chief
Attachments
None
Recommendations
Make presentation
Town Council
Agenda Summary
Meeting Date
April 5, 2016
Department
Administration
Issue
Proclamation – National Child Abuse Prevention Month
Summary
The GFWC Woman’s Club of Vinton in conjunction with the Police Department will again be
planting pinwheels in the flower garden in front of the Municipal Building to promote the month
of April as National Child Abuse Prevention Month. This will take place on Tuesday, April 5th,
at 5:30 p.m., just prior to the Council Meeting. A member of the Woman’s Club will be present
at the meeting to make brief comments and receive the Proclamation.
Attachments
Proclamation
Recommendations
Read and present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the health and safety of all citizens is important to the prosperity and well-being
of our families and communities; and
WHEREAS, our children are our most valuable resource and will shape the future of the
Vinton community; and
WHEREAS, child abuse is considered to be one of our nation’s most serious public health
problems, and the majority of child abuse cases stem from situations and
conditions that are preventable in an engaged and supportive community; and
WHEREAS, we acknowledge that we must work together as a community to increase
awareness about child abuse and how we can we prevent it, because prevention
remains the best defense for our children; and
WHEREAS, displaying pinwheels during the month of April will serve as a positive reminder
that together we can prevent child abuse and neglect and keep our children safe;
and
WHEREAS, the partnership between the General Federation of Women’s Clubs – Vinton
Women’s Club and the Vinton Police Department have worked together to raise
awareness and promote the prevention of child abuse in our community.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby recognize the month of April 2016 as “NATIONAL
CHILD ABUSE PREVENTION MONTH” in the Town of Vinton and call upon all citizens of the Town of Vinton and surrounding areas to work together to prevent child abuse.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 5th day of April, 2016.
Bradley E. Grose, Mayor
Meeting Date
April 5, 2016
Department
Administration
Issue
Proclamation for National Public Safety Telecommunicators Week
Summary
The week of April 10 through April 16 has been declared "National Public Safety
Telecommunicators Week" by the Senate and House of Representatives of the United States of
America. The Town of Vinton would like to recognize the Communications Officers of the
Roanoke County Emergency Communications Center, who serve the Town of Vinton and
Roanoke County faithfully and professionally with a proclamation for their service.
Attachments
Proclamation
Recommendations
Read and present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the week of April 10 through 16, 2016, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and
WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and
WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and
WHEREAS, men and women are engaged in the operation of emergency response systems for the Town of Vinton; and
WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and
WHEREAS, our Communications Officers daily serve the public in countless ways without recognition by the beneficiaries of their services.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim April 10-16, 2016 as “NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK” in the Town of Vinton, and call upon the citizens of the Town of Vinton to observe this week with appropriate ceremonies and activities.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 5th of April, 2016.
Bradley E. Grose, Mayor
Meeting Date
April 5, 2016
Department
Administration
Issue
Proclamation – Mayor’s Day of Recognition for National Service
Summary
The nation’s mayors and county officials are increasingly turning to national service as a cost-
effective strategy to address local challenges. By unleashing the power of citizens, AmeriCorps
and Senior Corps programs have a positive and lasting impact – making our cities and counties
better places to live. To spotlight the impact of national service and thank those who serve,
mayors and country officials will participate in the fourth-annual Mayor and County Recognition
Day for National Service on April 5, 2016.
Ashley Wilson, AmeriCorps VISTA Leader, and Samantha Lukasiewicz, Director of Civic
Engagement, of our local Advancement Foundation will attend the meeting to accept this
Proclamation.
Attachments
Proclamation
Recommendations
Read proclamation and present to representatives at the meeting.
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, because service to others is a hallmark of the American character, and central to how we meet our challenges, the nation’s mayors are increasingly turning to national service and volunteerism as a cost-effective strategy to meet community needs; and
WHEREAS, national service participants address the most pressing challenges facing our communities, from mentoring youth, teaching ESL to immigrant learners, providing financial education to low-income populations, raising funds for economic development projects, and securing volunteers for health and human service nonprofits; and
WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and
WHEREAS, AmeriCorps VISTA and State Members currently serve at 14 nonprofits in the Roanoke Valley that are vital to our economic and social well-being which helps to increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and
WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars whose participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and
WHEREAS, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, City of Service, and mayors across the country to recognize the impact of service on the Mayors Day of Recognition for National Service on April 5, 2016.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton and on behalf of Town Council and all our citizens do hereby proclaim April 5, 2016, as NATIONAL SERvICE RECOgNITION D Ay, and encourage residents to recognize the positive impact of national service in our town, to thank those who serve; and to find ways to give back to their communities.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 5th day of April, 2016.
Bradley E. Grose, Mayor
Meeting Date
April 5, 2016
Department
Administration
Issue
Briefing on the proposed redevelopment of the former William Byrd High School property by
Waukeshaw Development, Inc.
Summary
Roanoke County recently agreed to sell the former William Byrd High School property to
Waukeshaw Development of Petersburg VA, for a proposed redevelopment project to construct
up to 74, one and two bedroom market rate apartments, while maintaining the historical character
of the property.
Attachments
Power Point Presentation
Recommendations
No action required
Town Council
Agenda Summary
4/1/2016
1
PRESENTATION TO:
TOWN OF VINTON
TOWN COUNCIL
April 2016
WAUKESHAW
DEVELOPMENT INC
HISTORIC TAX CREDIT PROJECTS
.
4/1/2016
2
INTRODUCTION
By 2016 Waukeshaw Development will have
completed more than $70M in historic
redevelopment projects throughout the
Commonwealth of Virginia.
•All market-rate offerings when complete
•All done under the guidelines of the:
•Department of Historic Resources
•National Park Service
Combined Warehouse Site
Downtown Petersburg, VA
4/1/2016
3
•220 Market-Rate
Apartments
•$26M Total
Investment
•95%
Occupancy
Rate
•Completed
(phased)
•2008 – 2011
Mayton Transfer Lofts
Petersburg, VA
Southern Express – Street Side
4/1/2016
4
Today: Demolition Coffee Co
Same view from west
4/1/2016
5
SOUTHERN EXPRESS LOFTS
PETERSBURG, VA
•Coffee Shop & 8
Market-Rate
Apartments
•$1M Total
Investment
•Completed in
2009
Henry Hotel
$3.2M – from Various funding sources:
•Historic Tax
Credits – State
and Federal
•DHCD/Main
Street Program
•Enterprise Zone
Real Property
Grant
•Bank Financing
•IRF GRANT
4/1/2016
6
Henry Hotel
assessment
•Asbestos found in pipes and tiles
•Lead-based paint suspected
•Comprehensive code-compliant renovation
•Preserving and highlighting historic features
•Rehabilitating and restoring the exterior
•Four commercial spaces on the ground floor
•1 ADA unit on the ground floor
•24 studio and one-bedroom units on upper
floors
Total Interior Rehab
4/1/2016
7
Leasing Day – 24 months later
4/1/2016
8
James E. Mallonee H.S.
Hopewell, VA
•$6M
Investment
•50 Market-
Rate
Apartments
•Retained
auditorium for
public use
•Completed in
2010
HOPEWELL LOFTS
Hopewell, VA
4/1/2016
9
THE ICE HOUSE – PETERSBURG VA
4/1/2016
10
OPENING DAY – JUNE 1 2016
TRAPEZIUM BREWING
Closing: March 1 2016
Construction: April 1 2016*
*Pending “Part 2” HTC approval
The Hi Dollar Warehouse
4/1/2016
11
4/1/2016
12
REBRANDED AS ‘WHIRLIGIG STATION’
•$11,300,000 TOTAL INVESTMENT
•91 MARKET RATE APARTMENTS
•2 RETAIL/RESTAURANT
•POTENTIAL COMMERCIAL OFFICE
•WHIRLIGIG PARK VISITORS CENTER
Project Details
4/1/2016
13
•50+ temporary construction jobs
•15+ perm jobs (restaurant, visitor ctr, etc)
•Meals, property, sales taxes
•New Downtown Residents
Economic Impact
4/1/2016
14
1
Meeting Date
April 5, 2016
Department
Planning and Zoning
Issue
Consider adoption of a Resolution authorizing the Interim Town Manager to a Memorandum of
Understanding (MOU) between Roanoke County Board of Supervisors and the Vinton Town
Council for administration of the Virginia Erosion and Sediment Control Program (VESCP) and
the Virginia Stormwater Management Program (VSMP).
Summary
The Virginia Erosion and Sediment Control Program (VESCP) and the Virginia Stormwater
Management Program (VSMP) are becoming increasingly more interrelated and complex to
administer. The County has been administering the VESCP for the Town since February 14,
1984. On August 13, 2013, the Town and County executed two MOU agreements for the County
to provide the Town with the following services: (1) Stormwater management plan review, and
(2) Inspections of stormwater management facilities. Staff determined that it would be beneficial
for Roanoke County to operate as the local VSMP Authority for the Town, and the County is
willing to serve in this capacity.
The County currently reviews and inspects new land disturbing activities for conformance with
the Stormwater Management Design Standards, Hydrologic Design, and Best Management
Practices (BMPs) of the Town. The County is also currently recognized as the local VESCP
Authority within the County and the Town to regulate stormwater runoff from construction sites.
On February 23, 2016, the Board of Supervisors approved the amendment to the County of
Roanoke Stormwater Management, and Erosion and Sediment Control ordinances. The attached
agreement was approved during the County Board of Supervisors meeting on February 23, 2016,
and if approved by the Town Council, will transfer all the responsibilities to Roanoke County.
Responsibilities include, but are not limited to, the VESCP and VSMP administration; the
enforcement of the state regulations; collection of permit fees; review of plans; and coordinating
Town Council
Agenda Summary
2
with the Virginia Department of Environmental Quality (DEQ) on issuance of permit coverage;
and maintaining all records.
On March 1, 2016, Vinton Town Council held a work session to discuss the proposed VSMP
MOU; the County proposed amendments to the Stormwater Management (SWM); Erosion and
Sediment Control (ESC) ordinances; and the SWM design manuals.
In order for this agreement to become effective, an approval by the Virginia State Water Control
Board for transfer of the local VSMP from the Town to the County is required. Such approval by
the State shall remain in effect unless terminated by the Town or the County.
Attachments
Memorandum of Understanding (MOU) Agreement
Resolution
Recommendations
Motion to adopt Resolution
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 5, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,
VINTON, VIRGINIA
A RESOLUTION authorizing the Interim Town Manager for and on behalf of the Town of
Vinton, to enter and execute a Memorandum of Understanding (MOU) with the County of
Roanoke, for the County of Roanoke to act as the Virginia Stormwater Management Program
(VSMP) Authority for the Town of Vinton pursuant to § 62.1-44.15:27 B of the Code of
Virginia, as amended.
WHEREAS, Roanoke County (“the County”) and the Town of Vinton (“the Town”) have
continued to cooperatively work together to provide an optimum level of
customer service to the development/construction community; and
WHEREAS, on February 23, 2016, the County Board of Supervisors adopted an ordinance
amending Chapter 23 of the Code of Roanoke County, wherein the County is
authorized to establish a Virginia Stormwater Management Program (VSMP) and
a Virginia Erosion and Sediment Control Program (VESCP) within the County
and within the Town; and
WHEREAS, the VESCP and the VSMP are increasingly becoming more interrelated and
complex to administer; and
WHEREAS, the County is willing to serve as the Town’s VSMP Authority by adopting a
Resolution on February 23, 2016, authorizing the County Administrator for and
on behalf of the County to enter and execute a Memorandum of Understanding
(MOU) with the Town, for the County to act as the VSMP Authority for the Town
pursuant to § 62.1-44.15:27 B of the Code of Virginia, as amended; and
WHEREAS, the County currently reviews and inspects new land disturbing activities for
conformance with the Stormwater Management Design Standards, Hydrologic
Design, and Best Management Practices (BMPs) of the Town; and
WHEREAS, the County is also currently recognized as the local VESCP Authority within the
County and the Town and regulates stormwater runoff from construction sites;
WHEREAS, on August 13, 2013, the Town and the County executed two Memorandums of
Understanding (MOU) for the County to provide stormwater management plan
review services, inspections for stormwater management facilities and post-
construction inspection services for fees; and
2
WHEREAS, on August 31, 2015, Christopher S. Lawrence, the former Town Manager of the
Town, submitted a letter to the County, requesting that the County become the
VSMP Authority for the Town; and
WHEREAS, on March 1, 2016, the Town Council held a work session on the proposed VSMP
MOU; the County’s proposed amendments to the Stormwater Management and
Erosion and Sediment Control (ESC) ordinances; and the Stormwater
Management Design Manual.
WHEREAS, the Town Council recognizes that, in order to maintain a high quality level of
customer service to its development and construction community, and to comply
with federal, state, and local requirements of the stormwater management
regulations, a close working relationship with the County is desirable and will be
made possible through said MOU.
NOW, THEREFORE, BE IT RESOLVED, that Vinton Town Council authorizes the Interim
Town Manager to enter into a Memorandum of Understanding (MOU) agreement, on behalf of
the Town of Vinton, with the County of Roanoke upon a form approved by the Town Attorney,
for the County of Roanoke to become the Virginia Stormwater Management Program (VMSP)
Authority for the Town of Vinton.
This Resolution adopted on motion made by Council Member _____________ and seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, Town Clerk
1
Meeting Date
April 5, 2016
Department
Planning and Zoning
Issue
Consider adoption of a Resolution adopting the County of Roanoke Stormwater Management
Design Manual dated March 22, 2016 by reference.
Summary
The County of Roanoke currently has a Stormwater Management Design Manual that
supplements their newly adopted stormwater management ordinance. The Town of Vinton will
also be adopting it by reference. The purpose of the manual is to assist engineers and developers
in preparing development plans that meet Town/County/State requirements and assist the
Town/County in implementing the post construction responsibilities (i.e. periodic inspections).
Many chapters have numerous minor changes in technical or procedural requirements in
response to the County’s experience over the past year running the County’s Virginia
Stormwater Management Program (VSMP). The most significant changes are:
• Require additional information for development with wetlands.
• Submittal of a stormwater master plan for phased plans in a common plan development.
• Additional information for stormwater plans to improve review efficiency and
recordkeeping.
• Addition of a section on residential lot grading and drainage.
• Expanding the requirements for as-built (record) drawings.
Town staff was informed that County staff has reviewed these changes with the Roanoke
Regional Home Builders Association (RRHBA) and with the County’s Board of Supervisors at a
work session on August 25, 2015. Following the September 22, 2015, Board of Supervisors
meeting, County staff met several times with the Roanoke Regional Home Builders Association
(RRHBA), and together they resolved all outstanding issues. Since the January 26, 2016, Board
Town Council
Agenda Summary
2
work session, it was brought to staff’s attention there are some minor clarifications that need to
be addressed.
On March 22, 2016, the resolution adopting the revisions to the Stormwater Management Design
Manual was adopted by the County of Roanoke’s Board of Supervisors.
A copy of the County’s Stormwater Management Design Manual is available in the Vinton
Planning and Zoning Department and County’s website.
Attachment
Resolution
Recommendations
Motion to adopt Resolution
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, APRIL 5, 2016, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,
VINTON, VIRGINIA
A RESOLUTION adopting the County of Roanoke’s Stormwater Management Design Manual,
as amended.
WHEREAS, Chapter 79, Section 79-8 of the Town of Vinton Code provides for the adoption
of the County of Roanoke Stormwater Management Design Manual; and
WHEREAS, Section 23-1.8 of the Roanoke County Code provides for the adoption of a
Stormwater Management Design Manual; as amended and
WHEREAS, Roanoke County and the Town of Vinton will utilize the policies, criteria, and
information contained in the Stormwater Management Design Manual for the
proper implementation and requirements of the stormwater management
ordinance; and
WHEREAS, on February 23, 2016, Roanoke County Board of Supervisors adopted an
ordinance amending Chapter 23 of the Code of Roanoke County, wherein the
County is authorized to establish a Virginia Stormwater Management Program
(VSMP) and a Virginia Erosion and Sediment Control Program (VESCP) within
the County and within the Town; and
WHEREAS, the County is willing to serve as the Town’s VSMP Authority by adopting a
Resolution on February 23, 2016, authorizing the County Administrator for and
on behalf of the County to enter and execute a Memorandum of Understanding
(MOU) with the County of Roanoke, for the County to act as the VSMP
Authority for the Town pursuant to §62.1-44.15:27 B of the Code of Virginia, as
amended; and
WHEREAS, on March 1, 2016, the Town Council held a work session on the proposed VSMP
MOU; the County’s proposed amendments to the Stormwater Management and
Erosion and Sediment Control (ESC) ordinances; and the Stormwater
Management Design Manual; and
WHEREAS, on April 5, 2016, Vinton Town Council adopted Roanoke County’s amended
Stormwater Management and Erosion and Sediment Control Ordinances by
reference, as amended, and authorized the Interim Town Manager for and on
behalf of the Town to enter and execute a Memorandum of Understanding (MOU)
with the County of Roanoke, for the County to act as the VSMP Authority for the
Town; and
2
WHEREAS, the County’s Stormwater Management Design Manual shall be authorized and
approved by Vinton Town Council by resolution and by reference, as amended.
NOW, THEREFORE, BE IT RESOLVED, that Vinton Town Council hereby approves the
following:
1. That the “County of Roanoke Stormwater Management Design Manual” dated March
22, 2016, as amended from time to time, is hereby adopted for the purpose of
implementing the requirements of the Virginia Stormwater Management Program
(VSMP) requirements.
2. That this resolution shall be effective on and after April 5, 2016.
This Resolution adopted on motion made by Council Member _____________ and seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________
Susan N. Johnson, Town Clerk
Meeting Date
April 5, 2016
Department
Special Programs
Issue
Consider adoption of a Resolution appropriating $1,600.00 received from the American
Association of Retired Persons (AARP) to utilize the SNAP/EBT program at the Vinton
Farmers’ Market.
Summary
The donated funds from AARP will be used for matching funds for SNAP purchases during the
2016 season.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 5, 2016 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
WHEREAS, the American Association of Retired Persons (AARP) made a donation to the Town
of $1,600 to utilize for the SNAP/EBT program at the Vinton Farmers’ Market; and
WHEREAS, the donation has been received into the Revenue Account 200.1899.018 – Gifts and
Donations in the amount of $1,600; and
WHEREAS, it is necessary for the Vinton Town Council to appropriate the funds from the
Revenue Account 200.1899.018 – Gifts and Donations to the Expenditure Account –
200.7101.735 – Farmers Market.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction.
FROM:
200.1899.018 Gifts and Donations $1,600.00
TO:
200.7101.735 Farmers Market $1,600.00
This Resolution was adopted on motion made by Council Member _______________, seconded by
Council Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
______________________________
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, Town Clerk
Meeting Date
April 5, 2016
Department
Administration
Issue
Consider adoption of a Resolution appropriating funds in the amount of $4,000.00 received
through the VML Insurance Programs Risk Management Safety Grant Program to the Gish Mill
budget line item.
Summary
The Department is requesting that Council adopt the Resolution that appropriates funding received
from VML Insurance Programs Risk Management Safety Grant Program in the amount of
$4,000.00. The grant was approved for implementation of various safety and security measures as
recommended by the VML risk assessment officer subsequent to his site visit shortly after the
Town’s purchase of the property. Improvements included the following:
1. Board up windows and doors to prevent unauthorized entry into the building by people or
animals and further protect the interior of the property from weather. Boards were also
painted to match existing façade color.
2. Install Four (4) warning signs at the rear of the property to notify passers-by of the potential
low water dam risk that may be present during high water events.
3. Secure either side of the property with chain link fence to prevent unauthorized access to the
rear or underneath the property.
VML Insurance Programs (VMLIP) has offered the Risk Management Safety Grant program since
2000 to assist and encourage safety efforts for localities.
Attachments
VML Grant Approval letter
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 5, 2016 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
WHEREAS, the Town submitted an application for the VML Insurance Programs Risk
Management Safety Grant in the amount of $4,000.00 for safety improvements to
the Gish Mill property; and
WHEREAS, said Grant was awarded in February and the funds were received into the
Account 200.2404.040-VML Risk Mgmt Grant; and
WHEREAS, the funds need to be appropriated to the Gish Mill Expense Account for the
reimbursement of costs incurred for said improvements.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction.
FROM:
200.2404.040 VML Risk Mgmt Grant $4,000.00
TO:
200.4304.365 Gish Mill $4,000.00
This Resolution adopted on motion made by Council Member , seconded by
Council Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, Town Clerk
1
Meeting Date
April 5th, 2016
Department
Administration
Issue
Consider adoption of a Resolution awarding a bid and authorizing the Interim Town Manager to
execute a contract with TBS Construction, LLC in the amount of $142,498 for the Farmer’s
Market Stage and Roof Expansion Project as part of the Community Development Block Grant.
Summary
The Town authorized an Invitation for Bids for the Farmers Market Stage Renovation and
Expansion Project on February 28th and bids closed on March 30th at 2:00 p.m.
The project included a base project consisting of the main stage and roof expansion and seat wall
construction; additive bid item #1 included landscaping, sidewalk and curb and gutter
improvements across the street near the market stalls; and additive bid #2 included the relocation
of the Farmer’s Market sign.
The town received three bids for the project and the breakdown is as follows:
Base Bid Add #1 Add #2 Total
1. TBS Construction $142,498 $52,385 $6,534 $201,417
2. Building Specialists $157,600 $41,200 $4,100 $202,900
3. Price Buildings $149,000 $55,000 $6,000 $210,000
The remaining DHCD budget allocations for the remaining phases of the CDBG are as follows:
1. Streets (Stage Reno, Faux Paint, Vinton Sign) $149,734
2. Façade Improvements (up to 7 projects) $ 74,736
3. Revolving Loan (2 pending apps- $54k) $ 74,240
4. Grant Admin/Closeout $ 14,571
Town Council
Agenda Summary
2
The remaining local match (TOV Funds) is as follows:
1. Special Projects & Capital Outlay $35,000
a. Furniture & Fixtures ($15k)
b. Town Hall Lights ($11.5k)
c. Landscaping ($2.5k)
d. Market Pavilion Repairs ($3.5k)
e. Gateway & Wayfinding Signage ($5k)
Given the available funds remaining (both grant and local match), and those phases left to
complete, staff recommends that Council only accept the base bid for the Farmers Market Stage
Renovation in the amount of $142,498 from TBS Construction, LLC.
Attachments
Artistic Site Rendering
Letter from Hill Studio approving bid
Resolution
Recommendations
Motion to adopt Resolution
April 1, 2016
Richard "Pete" Peters
Assistant Town Manager /
Economic Development Director
Town of Vinton - Virginia
311 South Pollard Street
Vinton, VA 24179
RE: Vinton Farmer’s Market Stage Addition
HS Comm. 1001.09
Dear Mr. Peters:
I have reviewed the bidding information provided by TBS Construction LLC
for the Farmer’s Market Stage Addition and these documents are submitted as
requested in the Project Manual. I also contacted three references provided by
Jay Gauldin of TBS. All three references spoke highly of the work TBS had
done for them.
Based on this information, I recommend that the Base bid of $142,498 be
awarded to TBS Construction LLC
I’ve sent a Notice of Intent to Award for you to send to them at the appropriate
time.
Please call me if you have any questions
Sincerely
Hill Studio
Hunter B. Greene, RA, LEED AP
Director of Architecture
cc: 1001.09 code 6
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, April 5, 2016 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA.
WHEREAS, the Town of Vinton received funds from the Virginia Department of Housing
and Community Development through their Community Development Block
Grant Program to do revitalization improvements to the downtown area of
Vinton; and
WHEREAS, the Town of advertised for the expansion and improvements to the Farmers
Market Stage; and
WHEREAS, the Town solicited bids and TBS Construction LLC., met the specifications and
had the lowest base bid of $142,498 for the stage renovations; and
WHEREAS, the funds will come from Community Development Block Grant of $700,000;
and
WHEREAS, Council needs to award the bid and authorize the Interim Town Manager to
execute the contract for stage construction.
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby grant a
contract to TBS Construction LLC., in the amount of $142,498 and hereby authorizes the Interim
Town Manager to execute the contract.
This Resolution adopted on motion made by Council Member __________, seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
__________________________________
Bradley E. Grose, Mayor
ATTEST:
________________________________
Susan N. Johnson, Town Clerk
Meeting Date
April 5, 2016
Department
Town Clerk
Issue
Consider nominations for the 2016 VML Policy Committees
Summary
The Virginia Municipal League is accepting nominations for its 2016 Policy Committees. A
description of the Policy Committee process is attached, along with our 2015 list. This
information must be submitted to VML no later than Friday, April 15, 2016.
Attachments
2016 VML Policy Committee Information
2015 List
Recommendations
Motion to nominate and approve committee assignments
Town Council
Agenda Summary
March 15, 2016
To: Key Officials of Full Member Local Governments
Council and Board Clerks of Full Member Local Governments
From: Kim Winn, Executive Director
Subject: 2016 VML Policy Committee Nominations
The Virginia Municipal League is now accepting nominations for its 2016 policy
committees. Accompanying this document is a description of the policy committee
process, along with a nomination form. Please complete the nominations form and
return it to VML by April 15. If your community has an election in May, please return
this form by the requested date even if you must revise it later.
Please observe the following guidelines when making your policy nominations:
• Only full-member local governments may participate.
• You may nominate two individuals to a committee; if two are nominated, at least one
nominee must be a governing body member.
• Only governing body members and appointed officials (i.e., employees of the local
government) are eligible to serve.
• Individuals may serve on only one committee a year.
• The chief administrative officer or mayor/board chairman must sign the nomination
form.
• Please return nomination forms by April 15.
We will forward information about policy committee meeting times and location as
soon as they are confirmed. Policy committee recommendations that emerge from the
July meeting will be forwarded to the Legislative Committee for consideration at its
September meeting.
Please call/email Janet Areson (804/523-8522, jareson@vml.org) if you have any
questions about the appointment process.
Attachments
1
VML’s Legislative and Policy Committee Process
Each year the Virginia Municipal League develops two separate documents -- a legislative program
and a compilation of policy statements -- through a process that involves the Legislative Committee
and six separate policy committees. The Legislative Committee is responsible for developing the
legislative program, but it may also rely on input from the policy committees to do so. The policy
committees develop broad policy statements, in addition to submitting specific legislative
recommendations for consideration by the Legislative Committee.
Legislative Committee
What is the role of the Legislative Committee?
The Legislative Committee is responsible for considering and developing positions on existing or
proposed state and federal legislation or regulations, and urging the enactment or amendment of, or
opposition to, such legislation or regulations.
How is the Legislative Committee appointed?
VML’s Constitution spells out the composition of the Legislative Committee. The committee
consists of 24 individuals holding local elective or appointed positions, all appointed by VML’s
President. Of the 24 members, 12 must be representatives of cities and urban counties with
populations in excess of 35,000, six must be representatives of cities and urban counties with
populations of 35,000 or less, and six must represent towns.
What is included in VML’s Legislative Program?
The legislative program adopted by the Legislative Committee reflects specific legislative objectives
that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of
VML’s membership at the annual conference.
What is the relationship between the legislative committee and VML’s policy committees?
The Legislative Committee meets prior to the policy committees to identify issues that it would like
the committees to consider for potential inclusion in the league’s legislative program. It meets again
after the policy committees have met to consider their recommendations.
Policy Committees
What is the role of the policy committees?
Policy committees receive briefings on select statewide issues, consider possible changes to the
policy statement, and develop legislative recommendations for the Legislative Committee to
consider.
How are policy committees appointed?
Policy committee membership consists of elected and appointed officials of full-member local
governments. Nomination information is sent in the spring to each locality, and each local
government determines which of its officials will be nominated for each of the six policy
committees. Each local government may nominate up to two people per policy committee, at least
one of whom must be an elected official.
2
What are the benefits of serving on a policy committee?
VML policy committees offer members an opportunity to learn about current and emerging
statewide issues that affect local governments, to develop through policy statements the broad
philosophical framework that guides the league, and to network with local officials with similar
policy interests.
How many policy committees are there?
There are six policy committees: community and economic development, environmental quality,
finance, general laws, human development and education, and transportation.
What issues does each policy committee cover?
• Community & Economic Development: Authority, administration, and funding of local
governments to manage a full range of community and economic development issues, including
business development and retention, international competitiveness, infrastructure development
and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce
development and historic preservation.
• Environmental Quality: Natural resources and the authority of local governments to manage
the environment, including water resources and quality, solid and hazardous waste management,
air quality and the Chesapeake Bay.
• Finance: Powers, organization and administration of local government financing, including
taxing authority, debt financing, state aid to local governments and federal policies affecting local
finance issues.
• General Laws: Powers, duties, responsibilities, organization and administration of local
governments, including state-local and inter-local relations, conflicts-of-interest, freedom-of-
information, information management and personnel, telecommunications, utilities and law
enforcement, jails and courts issues.
• Human Development and Education: Management and funding of social services, prek-12
education, health, behavioral health, juvenile justice, recreation, rehabilitation and aging.
• Transportation: Development, maintenance, and funding of a comprehensive land, sea and air
transportation system for the Commonwealth, and federal, state and local roles in the provision
and regulation of transportation.
What is a policy statement?
Each policy committee develops a policy statement that covers issues in its respective area. The
policy statement expresses the agreement of VML’s membership on matters of interest to local
governments. The statement generally addresses broad, long-term, philosophical positions. The
VML membership approves the policy statements at its annual meeting.
How do policy statements differ from VML’s legislative program?
Policy statements are general in nature. They reflect local governments’ positions on a range of
issues. The Legislative Program is more specific and immediate. It is limited to legislative positions
that VML expects to lobby on during the upcoming legislative session.
VML 2015 Policy Committee Nominations
Please return this form by April 17 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email:
jterry@vml.org
Community & Economic Development
Name & Title: __I. Douglas Adams, Council Member_________________________________________
Name & Title: __Christopher S. Lawrence, Town Manager ________________________
Environmental Quality
Name & Title: ___Bradley E. Grose, Mayor___________________________________________________
Name & Title: ___Anita McMillan, Planning & Zoning Director_______________________________
Finance
Name & Title: ___Matthew S. Hare, Vice Mayor______________________________________________
Name & Title: ___Barry W. Thompson, Finance Director/Treasurer____________________________
General Laws
Name & Title: ___William W. Nance, Council Member________________________________________
Name & Title: ______________________________________________________________________________
Human Development & Education
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Transportation
Name & Title: __Sabrina Weeks, Council Member____________________________________________
Name & Title: __Gary W. Woodson, Public Works Director___________________________________
Signed: Locality:__Town of Vinton____________________
Town Manager