HomeMy WebLinkAbout4/7/2015 - Regular1
Vinton Town Council
Regular Council Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 7, 2015
AGENDA
Consideration of:
A. 6:00 p.m. - WORK SESSION
1. Annual update by Beth Doughty, Executive Director for the Roanoke Regional
Partnership
2. Annual update by Liz Belcher, Greenway Coordinator for the Roanoke Valley
Greenway Commission
3. Update by Carl Palmer, General Manager for the Greater Roanoke Transit
Company d/b/a Valley Metro
B. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
C. MOMENT OF SILENCE
D. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
E. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
F. CONSENT AGENDA
G. AWARDS, RECOGNITIONS, PRESENTATIONS
1. Proclamation – Child Abuse Prevention Month
2. Proclamation – National Public Safety Telecommunicators Week
3. Proclamation – Mayor’s Day of Recognition for National Service
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
Bradley E. Grose, Mayor
Matthew S. Hare, Vice Mayor
I. Douglas Adams, Jr., Council Member
William “Wes” Nance, Council Member
Sabrina M. Weeks, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
J. TOWN MANAGER
ITEMS REQUIRING ACTION
1. Consider adoption of a Resolution authorizing the Town Manager to execute a
Lease Agreement with The Advancement Foundation for the upper level of the
Health Department Building located at 227 South Pollard Street, Vinton, Virginia, for
a business incubator.
2. Consider adoption of a Resolution authorizing the renewal of the Town of Vinton
Employees’ group health insurance coverage with The Local Choice Program for
the contract year July 1, 2015 through June 30, 2016.
BRIEFING
1. Overview of Town Manager’s Recommended Budget
K. MAYOR
1. Consider nominations for the 2015 VML Policy Committees
L. COUNCIL
M. ADJOURNMENT
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
Reasonable efforts will be made to provide assistance or special arrangements to qualified
individuals with disabilities in order to participate in or attend Town Council meetings. Please call
(540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be
made.
NEXT TOWN COMMITTEE/COUNCIL MEETINGS/EVENTS:
April 13, 2015 – 5:30 p.m. – Finance Committee Meeting – Finance Conference Room
April 16, 2015 – 8:00 a.m. to 5:00 p.m. – Budget Work Session – Vinton War Memorial
April 21, 2015 – 6:00 p.m. Work Session followed by regular Council meeting at 7:00 p.m. –
Council Chambers
Meeting Date
April 7, 2015
Department
Administration
Issue
Annual update by Beth Doughty, Executive Director for the Roanoke Regional Partnership
Summary
Beth Doughty, Executive Director, will be at the meeting to give the annual update on behalf of
the Roanoke Regional Partnership.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 7, 2015
Department
Administration
Issue
Annual update by Liz Belcher, Greenway Coordinator for the Roanoke Valley Greenway
Commission
Summary
Liz Belcher, Greenway Coordinator, will be at the meeting to give the annual update on behalf of
the Roanoke Valley Greenway Commission.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 7, 2015
Department
Administration
Issue
Update by Carl Palmer, General Manager for the Greater Roanoke Transit Company d/b/a Valley
Metro
Summary
Carl Palmer, General Manager, will be at the meeting to give an update on behalf of the Greater
Roanoke Transit Company d/b/a Valley Metro.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 7, 2015
Department
Administration
Issue
Proclamation - Child Abuse Prevention Month
Summary
The GFWC Woman’s Club of Vinton in conjunction with the Police Department will again be
planting pinwheels in the flower garden in front of the Municipal Building to promote the month
of April as Child Abuse Awareness Prevention Month. This will take place on Tuesday, April
7th, at 5:30 p.m., just prior to the Council Meeting. A member of the Woman’s Club will be
present at the meeting to make brief comments and receive the Proclamation.
Attachments
Proclamation
Recommendations
Read and present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the health and safety of all citizens is important to the prosperity and well-being
of our families and communities; and
WHEREAS, our children are our most valuable resource and will shape the future of the
Vinton community; and
WHEREAS, child abuse is considered to be one of our nation’s most serious public health
problems, and the majority of child abuse cases stem from situations and
conditions that are preventable in an engaged and supportive community; and
WHEREAS, we acknowledge that we must work together as a community to increase
awareness about child abuse and how we can we prevent it, because prevention
remains the best defense for our children; and
WHEREAS, displaying pinwheels during the month of April will serve as a positive reminder
that together we can prevent child abuse and neglect and keep our children safe;
and
WHEREAS, the partnership between the General Federation of Women’s Clubs – Vinton
Women’s Club and the Vinton Police Department have worked together to raise
awareness and promote the prevention of child abuse in our community.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby recognize the month of April 2015 as “CHILD ABUSE
PREVENTION MONTH” in the Town of Vinton and call upon all citizens of the Town of Vinton and surrounding areas to work together to prevent child abuse.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 7th day of April, 2015.
____________________________________
Bradley E. Grose, Mayor
Meeting Date
April 7, 2015
Department
Mayor/Police
Issue
Proclamation for National Public Safety Telecommunicators week
Summary
The week of April 12 through April 18, 2015 has been declared "National Public Safety
Telecommunicators Week" by the Senate and House of Representatives of the United States of
America. The Town of Vinton would like to recognize the Communications Officers of the
Roanoke County Emergency Communications Center, who serve the Town of Vinton and
Roanoke County faithfully and professionally with a proclamation for their service.
Attachments
Proclamation
Recommendations
Read and present Proclamation
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, the week of April 12 through 18, 2015, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and
WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and
WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and
WHEREAS, men and women are engaged in the operation of emergency response systems for the Town of Vinton; and
WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and
WHEREAS, our Communications Officers daily serve the public in countless ways without recognition by the beneficiaries of their services.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim April 12-18, 2015 as “NATIONAL PUBLIC SAFETY
TELECOMMUNICATORS WEEK” in the Town of Vinton, and call upon the citizens of the Town of Vinton to observe this week with appropriate ceremonies and activities.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 7th of April, 2015.
____________________________________
Bradley E. Grose, Mayor
Meeting Date
April 7, 2015
Department
Administration
Issue
Proclamation – Mayor’s Day of Recognition for National Service
Summary
On April 7, 2015, Mayors all over the nation will participate in the second annual Mayors Day of
Recognition for National Service. The goals of this day are to highlight the impact of national
service and thank individuals serving in AmeriCorps and Senior Corps programs locally and
across the country.
In Virginia, approximately 9,300 AmeriCorps and Senior Corps members are in service in their
communities. Focusing on education, economic opportunity, disaster readiness, healthy futures,
environmental stewardship, and services to vets and military families, these individuals are
providing high impact, low cost solutions to compelling community needs.
Samantha Lukasiewicz, AmeriCorps VISTA Leader of our local Advancement Foundation will
attend the meeting to accept this Proclamation.
Attachments
Proclamation
Recommendations
Read proclamation and present to representatives at the meeting.
Town Council
Agenda Summary
PROCLAMATION
WHEREAS, because service to others is a hallmark of the American character, and central to how we meet our challenges, the nation’s mayors are increasingly turning to national service and volunteerism as a cost-effective strategy to meet community needs; and
WHEREAS, national service participants address the most pressing challenges facing our communities, from mentoring youth, teaching ESL to immigrant learners, providing financial education to low-income populations, raising funds for economic development projects, and securing volunteers for health and human service nonprofits; and
WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and
WHEREAS, AmeriCorps VISTA and State Members currently serve at 13 nonprofits in the Roanoke Valley that are vital to our economic and social well-being which helps to increase the impact of the organizations they serve with, both through their direct service and by recruiting and managing millions of additional volunteers; and
WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars whose participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and
WHEREAS, the Corporation for National and Community Service shares a priority with mayors nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National League of Cities, City of Service, and mayors across the country to recognize the impact of service on the Mayors Day of Recognition for National Service on April 7, 2015.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton and on behalf of Town Council and all our citizens do hereby proclaim April 7, 2015, as NATIONAL SERvICE RECOgNITION D Ay, and encourage residents to recognize the positive impact of national service in our town, to thank those who serve; and to find ways to give back to their communities.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 7th day of April, 2015.
____________________________________
Bradley E. Grose, Mayor
1
Meeting Date
April 7, 2015
Department
Administration
Issue
Consider adoption of a Resolution authorizing the Town Manager to execute a Lease Agreement
with The Advancement Foundation for the upper level of the Health Department Building
located at 227 South Pollard Street, Vinton, Virginia, for a business incubator.
Summary
Annette Patterson gave an update on their proposal to establish a business incubator in the top
floor of the Health Department Building located at 227 South Pollard St at the March 3, 2015
Council Meeting. At this meeting she described what her business plan would be for the space,
conversations she has had with surrounding property owners about her plan for use of the space,
conversations she has had with local and state agencies for support and renovations she wants to
do before the business incubator is established.
Town Council had asked for staff to create a Lease for the space between the Town of Vinton
and the Advancement Foundation. The proposed Lease mirrors what the Town had with the
Advancement Foundation when they were running a training program with ROWE Furniture
except for a few modifications:
1. The Advancement Foundation will only be able to use the building for the purposes of
running a business incubator.
2. The Town of Vinton will pay for utility, internet and phone costs. The Town is currently
working with Roanoke County to see if VoIP can be extended to the building.
3. Section 2, subsection F. states the deliverables the Advancement Foundation has
promised from the business incubator.
4. The Town will charge The Advancement Foundation one dollar ($1) per year for the
lease of the space.
5. Users of the Business Incubator will be instructed to use the parking lot located behind
the Municipal Building.
Town Council
Agenda Summary
2
The Advancement Foundation is ready to proceed with the business incubator. They have plans,
with the help of volunteers, to do some minor repairs and modifications to the top floor to make
the space more modern and more conducive to collaboration between various businesses. They
also have entrepreneurs interested in the space that have participated in The Gauntlet event as
well as ones who The Advancement Foundation has contacted. The Advancement Foundation
and the Town are working together to entice entrepreneurs that have an interest in starting a
business that was outlined in the service “gap” study for the Town to be a part of the business
incubator.
Attachments
Draft Lease Agreement
Resolution
Recommendations
Motion to adopt Resolution
{00092225.DOCX } 1
LEASE OF REAL PROPERTY
This Lease of Real Property (“Lease”) is entered into this ____ day of ___________, 2015, by
and between the Town of Vinton, (“Town”), a political subdivision of the Commonwealth of
Virginia, and The Advancement Foundation (“Tenant”), a Virginia non-profit corporation.
1. RECITALS
WHEREAS, the Town and Tenant desire to enter into the Memorandum of Understanding in
order to provide business development opportunities in the Town of Vinton; and
WHEREAS, Tenant requests to use Town property located at 227 South Pollard Street, Vinton,
VA 24179, in order to provide comprehensive support for entrepreneurs through assistance with
business planning, and including but not limited to, budgeting, financial literacy, personal
business coaching, marketing strategies, networking, community wide advisers, micro loan
funds, affordable space, and leverage of existing community resources.
WHEREAS, the Town finds that this partnership furthers workforce, economic development,
and community service goals by facilitating a key element of the Town’s Economic
Development Vitality strategy, including, but not limited to, empowering citizens through
personal, community, and financial asset development, meeting the needs of local business by
increasing downtown visitors, and providing program, events, and services for community
organizations and the general public;
NOW THEREFORE, the Town and Tenant agree to the following:
2. USE OF TOWN PROPERTY
A. The Town agrees to lease to Tenant a portion of the property located at 227 South Pollard
Street, specifically including the entire second floor of the Vinton Health Department
Building consisting of approximately 3382 square feet (“Premises”). In addition, Tenant will
have access to, and non-exclusive use of, the common areas such as walkways, lunchrooms,
and lobby. Town will deliver possession of the Premises to Tenant on the Commencement
Date in its current “as is” condition.
B. Tenant’s use of the Premises shall be limited to office use for its business incubator. Tenant
agrees not to use the Premises for any other purpose other than those uses associated with its
business incubator.
C. Tenant recognizes that the Premises should remain as secure as possible during and after
operating hours. Town will issue to Tenant one key necessary to open and close the Premises
and the Town retains the right to limit any reproduction of that key and to
approve/disapprove of the issuance of keys to individuals.
{00092225.DOCX } 2
D. Tenant acknowledges that its use of the Premises is limited to the use set forth in 2B above.
Tenant may sublease the Premises to businesses participating in its business incubator
program, however, the Premises shall not be used for any purpose not described herein.
E. Tenant acknowledges that the parking spaces adjacent to the back of the building are
reserved for the staff and customers of the Health Department and that it will take steps to
ensure that its staff and incubator program participants refrain from using this parking area.
Town shall provide parking to Tenant at the Town Hall parking lot located at 311 South
Pollard Street, Vinton, VA 24179.
F. Tenant’s use of the Premises shall be limited to activities related to the Business Enterprise
Development Program. Tenant will:
1. Provide five paid positions and recruit a minimum of 30 professional advisers to focus on
the development of the Business Development Center.
2. Expand business program development and management including comprehensive
business evaluations, advising and resource identification,
3. Design an innovative and effective space including development of common areas,
computer lab, office furniture, office equipment and supplies.
4. Support, expand and launch a minimum of 5 new businesses in 2015
5. Provide personalized training, mentorships and advising that results in a 60% success rate
of entrepreneurs in their first year.
6. Establish a network of community businesses, civic organizations and leaders who are
willing to share their knowledge and resources in order to increase skills of aspiring
business owners.
7. Develop a Skills-based Volunteer Bank (SBVB) that maps community volunteers who
are willing to provide knowledge and professional skills to involved entrepreneurs.
8. Market the use of local businesses such as restaurants, shopping, the Vinton Chamber of
Commerce, etc. as part of our orientation program.
9. Actively engage entrepreneurs that provide desired/needed products and services for the
Town of Vinton in order to draw customers to our Business Center and that will increase
pedestrian traffic.
10. Host a minimum of 15 training sessions and meetings related to business development.
11. Tenant will leverage its nonprofit status to expand sponsorships, donations, grants, and
volunteers throughout the program development.
3. RENT
Tenant hereby agrees to pay rent annually in the amount of $1.00 (“Rent”). Said Rent shall be
paid upon commencement of the lease term period and annually thereafter on or before the
anniversary of the lease term.
{00092225.DOCX } 3
4. TAXES AND ASSESSMENTS
Tenant and/or its subtenants shall be liable for, and shall pay before delinquency, any and all
taxes and assessments (real and personal) levied against (a) any personal property or trade
fixtures placed by Tenant in or about the Premises (including any increased value of the
Premises based upon the value of such personal property or trade fixtures), and (b) any Tenant
improvements or alteration in the Premises (whether installed and/or paid for by Town or
Tenant). If any such taxes and assessments are levied against Town or Town’s property for
property occupied/used by Tenant, Town may, after written notice to Tenant (and under proper
protest if requested by Tenant), pay such taxes and assessments, and Tenant shall reimburse
Town therefore within ten (10) days after demand by Town; provided, however, Tenant, at its
sole cost and expense shall have the right, to bring suit in any court of competent jurisdiction to
recover the amount of such taxes and assessments so paid under protest.
5. TERM
The term of this Lease is for one (1) year, commencing on the ____ day of _____, 2015
(“Commencement Date”).
6. OPTION TO EXTEND TERM
Tenant and Town may mutually agree in writing to extend the term of this Lease for additional
one (1) year periods, on the same terms and conditions as set forth herein. A request by Tenant to
extend the terms of the Lease shall be made in writing and submitted to the Town Manager prior
to the Lease termination date.
7. TERMINATION OF LEASE
Tenant and Town shall have the option to terminate this Lease at any time during the Term by
giving the other at least ninety (90) days prior written notice.
Should Town incur additional costs for improvements, upgrades, modifications, and other items
as requested or required by Tenant after the initial occupancy, Tenant shall reimburse Town for
those costs.
Tenant agrees that at termination of the Lease, Tenant will remove all of Tenant’s equipment,
furniture, and all other items of personal property and the Premises shall be left in as good
condition as when first occupied, reasonable wear and tear excepted.
Notwithstanding the foregoing, should Tenant breach the terms of this Lease, Town shall notify
Tenant in writing of the breach and Tenant shall have five (5) business days to cure the breach
unless the Town agrees in writing to provide additional time for cure. In the event the breach is
not cured within the prescribed time period, Tenant shall immediately remove its equipment,
furniture, and other items of personal property and vacate the Premises.
{00092225.DOCX } 4
8. UTILITIES
Town acknowledges that it will pay for all utilities associated with Tenant’s use of the Premises
including electricity, water, sewer, phone, and internet.
9. NOTICES
All written notices pursuant to this Lease shall be addressed as set forth below or as either party
may hereafter designate by written notice and shall be deemed delivered upon personal delivery,
delivery by facsimile or seventy-two (72) hours after deposit in the United States Mail.
TO: Town TO: Tenant
Town Manager __________________
Town of Vinton __________________
311 South Pollard Street __________________
Vinton, VA 24179 __________________
10. MAINTENANCE AND INSPECTION
Town will provide the same level of maintenance for the Premises as it provides for the rest of
the building in which the Premises are located. Town reserves the right during the Term and any
extension thereof, for itself or its duly authorized agents or representatives, to enter upon the
Premises for the purpose of inspecting same or for any purpose whatsoever.
11. DAMAGE TO OR DESTRUCTION TO PROPERTY OR IMPROVEMENTS
In the event of damage to or destruction of Town property or Town installed improvements,
equipment, or fixtures located within the Premises or in the event Tenant installed
improvements, equipment or fixtures that are declared unsafe or unfit for use or occupancy by a
public entity with the authority to make and enforce such declaration, Tenant shall, within thirty
(30) days, commence and diligently pursue to complete the repair, replacement, or
reconstruction of improvements to the same side and floor areas that existed immediately prior to
the event causing the damage or destruction as necessary to permit full use and occupancy of the
Premises for the purposes required by the Lease. Repair, replacement, or reconstruction of the
Premises shall be accomplished in a manner and according to plans approved by the Town
Manager and in accordance with any laws or regulations set forth by the Town or Roanoke
County.
12. HAZARDOUS SUBSTANCES
Tenant shall not use or permit the use of the Premises for the generation, storage, treatment, use,
transportation, handling, or disposing of any chemical, material, or substance, which is regulated
as toxic or hazardous or exposure to which is prohibited, limited, or regulated by any
governmental authority, or which, even if not so regulated, may or could pose a hazard to the
health or safety of persons on the Premises or other tenants or occupants of the building in which
{00092225.DOCX } 5
the Premises is located, and no such chemical, material, or substance shall be brought onto the
Premises without the Town’s express written consent. Tenant agrees that it will at all times
observe and abide by all laws and regulations relating to the handling of such materials and will
promptly notify town of (a) the receipt of any warning notice, notice of violation, or complaint
received from any governmental agency or third party relating to environmental compliance and
(b) any release of hazardous materials in or on the Premises and/or building. Tenant shall in
accordance with all applicable laws, carry out, at its sole cost and expense, any remediation
required as a result of the release of any hazardous substance by Tenant or by Tenant’s agents,
employees, contractors, or invitees, from the Premises and or building. Notwithstanding the
foregoing, Tenant shall have the right to bring on the Premises reasonable amounts of cleaning
materials and the like necessary for the operation of Tenant’s business, but Tenants liability with
respect to such materials shall be as set forth in this Article.
13. TOWN LIABILITY/INDEMNIFICATION
A. Town shall not be liable for any damage or liability of any kind or for any injury to or death
of any persons or damage to any property on or about the Premises from any cause
whatsoever, except to the extent any such matter is not covered by insurance required to be
maintained by Tenant under this Lease and is attributable to Town’s gross negligence or
willful misconduct. All property, equipment, and materials, etc., belonging to Tenant, its
employees, agents, or invitees, or any occupant of the Premises shall be at the risk of Tenant
or other person only, and Town shall not be liable for damage thereto or misappropriation
thereof.
B. Tenant agrees to indemnify, hold harmless, and defend Town from and against any and all
actions or causes of action, claims, demands, liabilities, loss, damage or expense of
whatsoever kind and nature, including attorneys’ fees and witness costs, which Town may
suffer or incur by reason of bodily injury, including death, to any person or persons, or by
reason of damage to or destruction of any property, including the loss of use thereof, arising
out of or in any manner connected with Tenant’s exercise of the rights herein granted, or
which Town may sustain or incur in connection with any litigation, investigation, or other
expenditures incident thereto, due in whole or in part to any act, omission, or negligence of
Tenant or any of its representatives or employees. In the event the injuries, including death,
or damages are due to the sole negligence of Town or its representatives or employees, then
and only then Tenant shall not be liable under the provisions of this paragraph.
14. INSURANCE
Tenant shall, at all times during the term of this Lease, maintain adequate liability insurance,
reserves, and funding to compensate for bodily injury, personal injury, wrongful death and
property damage or other claims including defense costs and other loss adjustment expenses
arising out of or related to the above indemnity provisions. At minimum, Tenant will carry at its
sole cost and expense the following types of insurance:
A. Commercial General Liability Insurance. Licensee shall maintain Commercial General
Liability Insurance (CGL) and, if necessary, commercial umbrella insurance with a limit of
{00092225.DOCX } 6
not less than $1,000,000 each accident/occurrence, $2,000,000 annual aggregate. CGL
insurance shall be written on an approved ISO form for coverage in the Commonwealth of
Virginia, and shall cover liability arising from premises, operations, independent users,
products-completed operations, explosion/collapse, personal injury and liability assumed under
insured contract.
B. Worker's Compensation Insurance and Employer's Liability Insurance. Licensee shall maintain the
applicable statutory Workers' Compensation Insurance, and Employer's Liability Insurance with a limit
of at least $500,000 per accident/injury.
C. Automobile/Motor Vehicle Liability Insurance. Licensee shall maintain Automobile Liability
insurance with a limit of not less than $1,000,000 each accident, $2,000,000 aggregate. Such
insurance shall cover liability arising from any motor vehicle as defined by Commonwealth of Virginia
laws and shall include coverage for owned, hired and non-owned motor vehicles, as well as uninsured
and underinsured motorists. Coverage shall be written on an approved ISO Form for coverage in the
Commonwealth of Virginia. This coverage is required only if the Licensee will be operating
motor vehicles as a significant operation within, or directly associated with, Licensee's activities on the
Property.
D. All policies of insurance shall be issued in a form acceptable to Town by insurance
companies licensed to conduct business in the Commonwealth of Virginia. Each policy shall
be issued in the name of Tenant with Town listed as an additional insured. All policies shall
contain a provision that company writing the policy shall give Town at least thirty (30) days’
notice in writing in advance of any cancellation, or lapse, or the effective date of any
reduction in the amounts of insurance. Failure to comply with this clause shall constitute a
material breach of this Lease and result termination of Tenant’s right to use the Premises as
set forth in section 7 herein.
15. LIENS
Town Property, including, but not limited to, the Premises shall not be subject to liens for work
done or materials used on the Premises made at the request of, or on the order of, or to discharge
an obligation of, Tenant. This paragraph shall be construed so as to prohibit in accordance with
applicable Virginia law, the interest of the Town in the Premises or any part thereof from being
subject to any lien for any improvements made by Tenant or any third-party on Tenant’s behalf
(except Town) to the Premises. If any lien or notice of lien on account of an alleged debt of
Tenant or any notice of lien by a party engaged by Tenant or Tenant’s contractor or material men
for work done to the Premises is filed, Tenant shall, within ten (10) days after the notice of filing,
will cause the same to be discharged of record by payment, deposit, bond, order of a court of
competent jurisdiction or otherwise. Should Tenant fail to do so, Town may discharge same
and any amount paid by town and all costs and expenses, including attorneys’ fees and court
costs, incurred by Town in connection therewith, including interest at the statutory rate, shall
constitute additional Rent and shall be paid by Tenant to Town on demand.
16. ATTORNEYS’ FEES AND COSTS
{00092225.DOCX } 7
In the event of any action, suit, or other proceeding concerning or arising out of this Lease, the
prevailing party shall recover all of its costs and attorneys’ fees incurred in enforcing the terms
set forth herein.
17. APPLICABLE LAW
The laws of the Commonwealth of Virginia shall govern the interpretation, validity, performance
and enforcement of this Lease.
18. ENTIRE AGREEMENT
This Lease constitutes the entire agreement between the parties with respect to the subject matter
thereof. No alteration, amendment, change, or addition to this Lease shall be binding upon the
Town or Tenant unless reduced in writing, signed, and mutually delivered between them.
IN WITNESS WHEREOF, the parties have executed this Lease the day and year first written
above.
Town of Vinton, a political subdivision The Advancement Foundation,
of the Commonwealth of Virginia a Virginia non-profit corporation
By__________________________________ By________________________________
Christopher S. Lawrence, Town Manager Print name__________________________
Title ______________________________
APPROVED AS TO FORM
By _________________________________
Theresa J. Fontana, Town Attorney
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY,
APRIL 7, 2015, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, LOCATED AT 3ll S. POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, The Advancement Foundation has requested to lease space for a business incubator
in the Health Department Building located at 227 South Pollard Street, Vinton,
Virginia; and
WHEREAS, during the negotiations and discussions between the Town staff, representatives of
The Advancement Foundation, and the Town Attorney, a proposal was negotiated to
lease said space for the terms and conditions set forth in a Lease of Real Property;
and
WHEREAS, Town staff recommends that said Lease of Real Property between the Town and The
Advancement Foundation be executed to formalize said agreement between the
parties.
NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF
VINTON, VIRGINIA, as follows:
1. The Lease of Real Property is hereby approved in a form substantially similar to the one
presented to Council and approved by the Town Attorney; and
2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute and then
to deliver the Lease of Real Property and any other necessary documents in furtherance of
the same; and
This Resolution adopted on motion made by Council Member ______________, seconded by Council
Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
Susan N. Johnson, Town Clerk
1
Meeting Date
April 7, 2015
Department
Human Resources
Issue
Consider adoption of a Resolution authorizing the renewal of the Town of Vinton Employees’
group health insurance coverage with The Local Choice Program for the contract year July 1,
2015 through June 30, 2016.
Summary
• No premium increase for next year
• Town will still offer same policies: Key Expanded and Key 500 Plans
• Changes within the current policies
• The Behavioral Analysis annual plan year limit has been removed
• Dental Benefits: Previously offered comprehensive to everyone
Preventative Dental
• Lower Cost Coverage
• Routine Oral Exams and cleanings twice a year: x-rays, sealants,
fluoride for children
• No copays
Comprehensive Dental
• Cost Remains the same
• Includes diagnostic and preventative services, primary dental care,
major dental care and orthodontic services
• Deductibles, copayments, coinsurance apply
Town Council
Agenda Summary
2
Plans with Comprehensive Dental Coverage
(No changes in premiums)
EXPANDED BENEFITS PLAN
2015-2016
2015-2016
2015-2016
TOTAL
TOWN
EMPLOYEE
E
643
587
56
E+1
1190
895
295
Family 1736
972
764
500 - PLAN
E
550
550
0
E+1
1018
889
129
Family 1485
965
520
Plans with Preventive Dental Coverage
EXPANDED BENEFITS PLAN
2015-2016
2015-2016
2015-2016
TOTAL
TOWN
EMPLOYEE
E
630
580
50
E+1
1166
883
283
Family 1701
955
746
500 - PLAN
E
537
537
0
E+1
993
877
116
Family 1450
948
502
• Out-of-pocket maximums changed
• In-network and out-of-network out-of-pocket maximums will increase $1,000.00
for single coverage and $2,000.00 for family coverage for all plans.
• Prescription Drugs and pediatric routine vision will now count towards the out-of-
pocket deductible
• Change from a 3 tier to a 4 tier structure for prescription drugs
• Mail Order - $20/$60/$90/$110
• Specialty drugs will now be Tier 4
• Retail Pharmacy - $10/$30/$45/$55
3
Attachments
Resolution
Recommendations
Motion to adopt Resolution
RESOLUTION NO
AT A REGULAR MEETING OF VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 7, 2015 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Town of Vinton has participated in the State’s group health insurance program
(The Local Choice Health Benefits Program) since July 1, 1990; and
WHEREAS, each year, participants of the program are required to submit a renewal acceptance to
the Virginia Department of Human Resource Management for the new contract
year.
NOW, THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby authorize
renewal of the Town of Vinton Employees’ group health insurance coverage with the State of
Virginia (The Local Choice Program) for the contract year July 1, 2015 through June 30, 2016.
This resolution adopted on motion made by Council Member ____________, seconded by Council
Member _________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_______________________________________
Susan N. Johnson, Town Clerk
Meeting Date
April 7, 2015
Department
Administration
Issue
Overview of Town Manager’s Recommended Budget
Summary
The Town Manager will present his overview of the recommended budget that was delivered to
Council on Friday, April 3, 2015.
The FY2015-2016 proposed budget will be placed in the Town’s Drop Box and on the Town’s
website on Monday, April 6, 2015.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 7, 2015
Department
Town Clerk
Issue
Consider nominations for the 2015 VML Policy Committees
Summary
The Virginia Municipal League is accepting nominations for its 2015 Policy Committees. A
description of the Policy Committee process is attached, along with our 2014 list. This
information must be submitted to VML no later than Friday, April 17, 2015.
Attachments
2015 VML Policy Committee Information
2014 List
Recommendations
Motion to nominate and approve committee assignments
Town Council
Agenda Summary
1
VML’s Legislative and Policy Committee Process
Each year the Virginia Municipal League develops two separate documents -- a legislative program
and a compilation of policy statements -- through a process that involves the Legislative Committee
and six separate policy committees. The Legislative Committee is responsible for developing the
legislative program, but it may also rely on input from the policy committees to do so. The policy
committees develop broad policy statements, in addition to submitting specific legislative
recommendations for consideration by the Legislative Committee.
Legislative Committee
What is the role of the Legislative Committee?
The Legislative Committee is responsible for considering and developing positions on existing or
proposed state and federal legislation or regulations, and urging the enactment or amendment of, or
opposition to, such legislation or regulations.
How is the Legislative Committee appointed?
VML’s Constitution spells out the composition of the Legislative Committee. The committee
consists of 24 individuals holding local elective or appointed positions, all appointed by VML’s
President. Of the 24 members, 12 must be representatives of cities and urban counties with
populations in excess of 35,000, six must be representatives of cities and urban counties with
populations of 35,000 or less, and six must represent towns.
What is included in VML’s Legislative Program?
The legislative program adopted by the Legislative Committee reflects specific legislative objectives
that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of
VML’s membership at the annual conference.
What is the relationship between the legislative committee and VML’s policy committees?
The Legislative Committee meets prior to the policy committees to identify issues that it would like
the committees to consider for potential inclusion in the league’s legislative program. It meets again
after the policy committees have met to consider their recommendations.
Policy Committees
What is the role of the policy committees?
Policy committees receive briefings on select statewide issues, consider possible changes to the
policy statement, and develop legislative recommendations for the Legislative Committee to
consider.
How are policy committees appointed?
Policy committee membership consists of elected and appointed officials of full-member local
governments. Nomination information is sent in the spring to each locality, and each local
government determines which of its officials will be nominated for each of the six policy
committees. Each local government may nominate up to two people per policy committee, at least
one of whom must be an elected official.
2
What are the benefits of serving on a policy committee?
VML policy committees offer members an opportunity to learn about current and emerging
statewide issues that affect local governments, to develop through policy statements the broad
philosophical framework that guides the league, and to network with local officials with similar
policy interests.
How many policy committees are there?
There are six policy committees: community and economic development, environmental quality,
finance, general laws, human development and education, and transportation.
What issues does each policy committee cover?
• Community & Economic Development: Authority, administration, and funding of local
governments to manage a full range of community and economic development issues, including
business development and retention, international competitiveness, infrastructure development
and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce
development and historic preservation.
• Environmental Quality: Natural resources and the authority of local governments to manage
the environment, including water resources and quality, solid and hazardous waste management,
air quality and the Chesapeake Bay.
• Finance: Powers, organization and administration of local government financing, including
taxing authority, debt financing, state aid to local governments and federal policies affecting local
finance issues.
• General Laws: Powers, duties, responsibilities, organization and administration of local
governments, including state-local and inter-local relations, conflicts-of-interest, freedom-of-
information, information management and personnel, telecommunications, utilities and law
enforcement, jails and courts issues.
• Human Development and Education: Management and funding of social services, prek-12
education, health, behavioral health, juvenile justice, recreation, rehabilitation and aging.
• Transportation: Development, maintenance, and funding of a comprehensive land, sea and air
transportation system for the Commonwealth, and federal, state and local roles in the provision
and regulation of transportation.
What is a policy statement?
Each policy committee develops a policy statement that covers issues in its respective area. The
policy statement expresses the agreement of VML’s membership on matters of interest to local
governments. The statement generally addresses broad, long-term, philosophical positions. The
VML membership approves the policy statements at its annual meeting.
How do policy statements differ from VML’s legislative program?
Policy statements are general in nature. They reflect local governments’ positions on a range of
issues. The Legislative Program is more specific and immediate. It is limited to legislative positions
that VML expects to lobby on during the upcoming legislative session.
March 9, 2015
To: Key Officials of Full Member Local Governments
Council and Board Clerks of Full Member Local Governments
From: Kim Winn, Executive Director
Subject: 2015 VML Policy Committee Nominations
The Virginia Municipal League is now accepting nominations for its 2015 policy
committees. Accompanying this document is a description of the policy committee
process, along with a nomination form. Please complete the nominations form and
return it to VML by April 17. If your community has an election in May, please return
this form by the requested date even if you must revise it later.
Please observe the following guidelines when making your policy nominations:
• Only full-member local governments may participate.
• You may nominate two individuals to a committee; if two are nominated, at least one
nominee must be a governing body member.
• Only members of a council or board of supervisors and appointed officials (i.e.,
employees of the local government) are eligible to serve.
• Individuals may serve on only one committee a year.
• The chief administrative officer or mayor/board chairman must sign the nomination
form.
• Please return nomination forms by April 17.
We will forward information about policy committee meeting times and location as soon
as they are confirmed. Policy committee recommendations that emerge from the July
meeting will be forwarded to the Legislative Committee for consideration at its
September meeting.
Please call/email Janet Areson (804/523-8522, jareson@vml.org) if you have any
questions about the appointment process
VML 2015 Policy Committee Nominations
Please return this form by April 17 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email:
jterry@vml.org
Community & Economic Development
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Environmental Quality
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Finance
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
General Laws
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Human Development & Education
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Transportation
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Signed: _______________________________________Locality:____________________________________
(Mayor/Chair, or Manager/Administrator)
VML 2014 Policy Committee Nominations
Please return this form by May 2 to Joni Teny at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email:
jterry@vml.org
Community & Economic Development
Name & Title: I. Douglas Adams, Council Member
Name & Title: Christopher S. Lawrence, Town Manager
Environmental Quality
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Finance
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General Laws
Name & Title: __ W.!..!..!:ilc:.:.lia::::m~W=..!.:.. . .:..:N~a::.:n~c::::.e,_, V.:..i~ce:::::...:.M:.::a::..Y~..::O::.:.r __________________ _
Name & Title: _______________________________ _
Human Development & Education
Name & Title: _______________________________ _
Name & Title: _______________________________ _
Transportation
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