HomeMy WebLinkAbout4/16/2019 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 16, 2019
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
1. Consider approval of the minutes:
a. Special Meeting-Budget Work Session of March 13, 2019
b. Regular Council Meeting of March 19, 2019
c. Regular Council Meeting of April 2, 2019
2. Consider adoption of Resolution appropriating $500.00 received from Ms. Shirley
Patsel to utilize at the Police Department’s discretion.
3. Consider adoption of a Resolution transferring funds in the amount of $30,000 from
the Police Department Lease/Rental of Equipment account in the General Fund to
the Police Department Replacement of Equipment account for the purchase of 13
laptops and 13 laptop chargers.
4. Consider adoption of a Resolution appropriating funds in the amount of $1,200.00
received for scrap metal of the refuse truck to the Public Works budget.
5. Consider adoption of a Resolution appropriating supplemental funds in the amount
of $10,000 received from the Virginia Brownfields Restoration and Economic
Redevelopment Assistance Fund (VBAF) for a Site Assessment and Planning
Grant at the site formerly known as Holden’s Country Store/Gish’s Mill to
appropriate budget for the Gish Mill Study Grant.
Keith N. Liles, Vice Mayor
Sabrina McCarty, Council Member
Janet Scheid, Council Member
Michael W. Stovall, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
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G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Proclamations:
a. National Drinking Water Week – Joey Hiner
2. Vinton First Aid Crew Quarterly Report – Chief Wayne Guffey
3. Police Department Officer of the Quarter/Quarterly Report – Chief Tom Foster
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
J. TOWN MANAGER
1. BRIEFINGS
a. Briefing on the proposed submittal for funds to the Virginia Department of
Emergency Management (VDEM) for funding through the Federal
Emergency Management Agency (FEMA)’s Hazard Mitigation Grant
Program (HMGP) for the acquisition, occupant relocation, and demolition of
a number of flood-impacted properties in the Tinker Creek floodway area –
Anita McMillan
2. ITEMS REQUIRING ACTION
a. Consider adoption of a Resolution approving the 2019-2020 operating
budget of the Roanoke Valley Resource Authority – Dan Miles
b. Consider adoption of a Resolution approving the emergency purchase with
Atlantic Machinery Inc. in the amount of $239,203.00 for a 2019 Ravo 5-
iSeries Compact Sweeper and approving the financing through VML/VACo
Finance – Anne Cantrell
c. Consider adoption of a Resolution in recognition of the Roanoke Valley-
Alleghany Regional Commission on its 50 years of service to the Region –
Mayor Grose
d. Consider nominations for the 2019 VML Policy Committees – Town Clerk
3. COMMENTS/UPDATES
K. REPORTS FROM COUNCIL COMMITTEES
1. Finance Committee – Anne Cantrell
L. MAYOR
M. COUNCIL
N. ADJOURNMENT
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O. WORK SESSION
1. Further discussion on the proposed FY 2019-2020 budget
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
May 7, 2019 – 7:00 p.m. – Council Meeting – Council Chambers
May 13, 2019 – 2:30 p.m. – Finance Committee meeting – TOV Conference Room
May 21, 2019 – 7:00 p.m. – Council Meeting – Council Chambers
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to
participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the
meeting date so that proper arrangements may be made.
Meeting Date
April 16, 2019
Department
Town Clerk
Issue
Consider approval of the minutes:
a. Special Meeting-Budget Work Session of March 13, 2019
b. Regular Council Meeting of March 19, 2019
c. Regular Council Meeting of April 2, 2019
Summary
None
Attachments
March 13, 2019 minutes
March 19, 2019 minutes
April 2, 2019 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
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MINUTES OF A SPECIAL MEETING BUDGET WORK SESSION OF VINTON TOWN
COUNCIL HELD AT 8:30 A.M. ON WEDNESDAY MARCH 13, 2019, IN THE COUNCIL
CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH
POLLARD STREET, VINTON, VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Pete Peters, Assistant Town Manager/Director of Economic
Development
Anne Cantrell, Finance Director/Treasurer
The Mayor called the work session to order at 8:30 a.m.
The items for the work session were budget presentations from the departments for FY2019-
2020. The Town Manager commented that the budget spreadsheets provided to Council
include the requests from the departments and the expenses are not currently balanced with
the revenues. The total revenues presented were $6,941,600 and the submitted department
budgets total $7,303,566, leaving a shortfall of $361,966.78. Each member of the leadership
team will be making a presentation on their request relating to changes in personnel, operating
budgets and capital. After today’s presentations, staff would like to have input from Council as
to their priorities and visions for the FY2019-2020 budget as well as the future. This would
assist staff in preparing options to close the gap between the revenue forecast and the
expenditure budget requests.
The first presentation was on the Town Council/Town Manager budget. The Town Clerk
reviewed a PowerPoint presentation, a copy of which is on file in the Town Clerk’s Office and
will be made a part of the permanent record. With regard to the Town Council budget, an
increase in the travel was requested for Council to be able to attend the VML Annual
Conference in Roanoke from October 6-9. The 2020 election costs were also added to the
budget. Under Community Contributions, the Town contribution of $1,500 to the Dogwood
Mayor’s/Queen’s Luncheon was moved from Miscellaneous to Community Contributions.
The Town has been making this contribution for several years, but due to the increased cost of
the event, the War Memorial has also been covering some of the cost. Chasity Barbour has
discussed the increased cost with the Dogwood Festival Committee and the Committee has
agreed to handle the number of tickets given in a different manner and to either get a sponsor
or cover the balance of the cost in 2020.
The $9,000 grant previously given to the Vinton Area Chamber of Commerce will no longer be
a part of the budget as agreed upon in the new Lease with office space in the Charles R. Hill
Community Center. The amount shown for the Vinton Volunteer Fire Department was the
amount they requested and they will be making their presentation at the March 19th Council
meeting. The Vinton Volunteer First Aid Crew will be making their presentation at the April 2nd
Council meeting. With regard to Joint Local Government Services, the five-year contribution to
the RVARC-Roanoke River Blueway Project will end in FY2020. The Town Manager
commented that we received an invoice for the AEP Steering Committee last year after the
budget was approved, which we did not pay and recommended that we add that amount back
at approximately $1,000.
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The Town Clerk next reviewed several cost centers in the Building and Grounds budget. The
Maintenance Service Contract has been increased to cover one-half of the cost to archive our
social media accounts for FOIA purposes and the other one-half will be charged to the Utility
Fund. The increase in Maintenance of Landscape is to cover the cost of foliage treatment for
40 dogwoods at War Memorial and 12 dogwoods at the Museum. There was discussion
about options for additional security of the building and Council Chambers.
Vice Mayor Liles asked about the beautification fund of $20,000 that was donated to the Town
by Mr. Vinyard for 1982. The earned interest was supposed to have been used to beautify
the Town and he asked how much interest was currently in the fund. Anne Cantrell
commented she would have to look at the fund balance to see how it was allocated out and if it
is not accruing interest, it would need to be set up in a separate checking account. The Town
Manager responded that staff would research the matter and report back to Council.
The Town Manager commented that a new line item has been added for Parking Lot
Maintenance and he had requested that $10,000 be put in that line item each year to maintain
the surface treatment and striping for the Municipal Building, Farmers’ Market and War
Memorial lots.
With regard to Public Transportation, the Town Manager commented that during the process
of alternating the bus route with Valley Metro, Kevin Price had given an estimate of $87,000
including paratransit as the annual cost to the Town. Since we have not received an invoice or
any documentation that would substantiate that amount, we have left the same amount in that
line item.
The Town Clerk next commented that included in the CIP are estimates to upgrade Council
Chambers for replacement of the carpet with laminate flooring and stackable seating to make
the room more functional as a multi-purpose room.
The next presentation was on the Finance Department budget. Brandon Gann and Anne
Cantrell reviewed a PowerPoint presentation, a copy of which is on file in the Town Clerk’s
Office and will be made a part of the permanent record. Ms. Cantrell commented that the
decrease in the Maintenance Service Contract relates to the PetzTrack system that will no
longer be available. They are in discussion with Roanoke County to determine who will
handle the animal tags for the Town.
With regard to the CIP request for counter security glass, there was discussion regarding the
security in the Finance Department and the need for a buzzer system to go directly to the
Police Department. The Town Manager commented that when dispatch was downstairs, the
alarm went directly to dispatch; however, not that dispatch is through Roanoke County, the
alarm is answered in Maryland and then dispatched back to the 911 Center. Staff would
further research having a wireless buzzer system to increase security.
The next presentation was on the Human Resources & Risk Management budget. Donna
Collins reviewed a PowerPoint presentation, a copy of which is on file in the Town Clerk’s
Office and will be made a part of the permanent record. With regard to in-house post-
accident & reasonable suspicion drug/alcohol testing, Council Member Stovall recommended
that Safety & Compliance to do the testing to take staff out of the testing process. Ms. Collins
responded that she currently uses Safety & Compliance for testing as well as the DOT random
testing.
Council and staff took a ten minute recess.
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The next presentation was on the Planning & Zoning Department budget. Nathan McClung
reviewed a PowerPoint presentation, a copy of which is on file in the Town Clerk’s Office and
will be made a part of the permanent record. With regard to upcoming grant applications,
Council Member Scheid asked if there was an overall game plan for Washington Avenue in
terms of any grants that we might be applying for in the future. Mr. McClung responded the
short term plan was to have a study completed to see the possibilities of road calming or a
road diet. The recent request from the Highway Safety Committee to have the speed limit
reduced is a first step and we want it to be more pedestrian and cyclist friendly. Pete Peters
commented that staff has met with VDOT and the Roanoke Valley-Alleghany Regional
Commission on numerous occasions to timeline out the grant applications over the next ten-
year period. We are currently in the process of applying for the design and construction of
both greenway extensions through Glade Creek as well as the Walnut Avenue improvements.
Washington Avenue would be the priority in the next five to ten year grant plan.
Council Member Scheid asked about the request to increase the greenway maintenance line
item and why the funds currently in that line item have not been spent. Ms. Cantrell
responded in 2017 they spent $1,000 and in 2018, they spent $1,600. For this year the
budget is $7,500 and they are asking for $15,000. Anita McMillan had indicated she wanted
to get someone to compact the gravel at the Wolf Creek Greenway which would cost between
$10-15,000. Council Member Scheid next commented that Public Works purchased a roller
several years ago and the greenway is not being maintained with the funds that we currently
have allocated. Mr. McClung commented that he would contact Public Works about the roller.
With regard to the increase for Board of Zoning Appeals and Planning Commission members,
there was lengthy discussion about the requirement of the members to be certified, the training
that is currently offered and the vacancies for two full-time members and two alternates.
Council requested the Town Clerk to review the policy for certification for BZA members and
report back to Council. Mr. McClung commented that an on-line option for certification is being
explored and he would follow up to see when that would be available.
There was discussion regarding the requested increase in overtime to pay employees who
desired to be paid instead of receiving comp time and separation pay.
The next presentation was on the Police Department budget. Chief Foster and Deputy Chief
Drumond reviewed a PowerPoint presentation, a copy of which is on file in the Town Clerk’s
Office and will be made a part of the permanent record. In response to a question regarding
the request to restore the detective position, Chief Foster commented the ATF position would
be reassigned into narcotics investigation as part of a federal regional task force called HIDTA
(High Intensity Drug Trafficking Area). Being a part of this task force has a lot of benefits
because the major drug investigations often result in the seizure of assets and drug money
that would return back to the Town based on our percentage of the investigative effort.
Council Member Stovall asked if he would work for the Chief and Chief Foster responded that
he had indicated that if the Town puts an officer on the task force he wanted the work being
done in the Town of Vinton so we benefit from that position. This position would not be
considered as a promotion right now, but as a lateral move with no pay raise. The Town
Manager asked if officers would be rotated in and out of this position and Chief Foster
responded his initial feeling would be to rotate officers out every three years. Council
Member Scheid asked if there is training involved in that particular position and Chief Foster
responded the training needs can be met initially through Cardinal Academy and the Virginia
State Police.
Council Member Scheid commented that Roanoke County, Roanoke City and Salem have all
just recently announced they have hired counsel to pursue litigation to try and get funds
restored to local governments for some of the expenses they are incurring because of this
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crisis. The fact that we are being asked to consider between $75-100,000 in expenses to the
citizens of this town to pay for a position that is specifically for narcotics enforcement is a direct
result of the opioid crisis. She asked if there had been any discussion of the town entering
into that type of litigation. Chief Foster responded there has not been any discussion, but
perhaps it was an avenue we should look at.
With regard to the comparison of the number of sworn officers and civilian employees with
localities with similar populations, Vice Mayor Liles asked if we are comparing the same
square miles. Deputy Chief Drumond responded they looked at department size and not so
much land mass. He tried to keep it to towns that are familiar to everyone and their calls for
service.
Council and staff recessed for lunch at 11:50 a.m. The work session reconvened at 12:50
p.m.
The next presentation was on the Community Programs and Facilities and Economic
Development Department budget. Pete Peters reviewed a PowerPoint presentation, a copy of
which is on file in the Town Clerk’s Office and will be made a part of the permanent record.
Council Member Stovall commented on the fact that the town is incurring costs for the
Christmas parade and Chamber events and town staff volunteering to work the events, but the
Chamber receiving all of the revenue. Mr. Peters commented that the Dogwood Festival is a
similar event. Council Member Scheid commented that these are great events, but would
Council be provided a breakdown of the costs to the town for the Dogwood Festival, Christmas
Parade, Queen’s lunch and the July 4th celebration. Mr. Peters responded that he would
provide that information to Council and essentially all the costs come out of the Special
Programs budget minus the allocation for the full-time staff. If the town did not participate in
providing in-kind services the events would not happen. The July 4th fireworks event is
completely the town’s with a $15,000 event budget--$12,000 for fireworks, $3,000 for the
entertainment and $1,000 for incidentals. Council Member Scheid asked about the $9,000
full-time staff-benefit allocation. Mr. Peters responded that part of the three full-time staff’s
salaries have now been allocated to the Senior Building.
The next presentation was the overview of Projected Revenues. Anne Cantrell reviewed a
PowerPoint presentation, a copy of which is on file in the Town Clerk’s Office and will be made
a part of the permanent record.
With regard to the decrease in Consumer Utility Tax, Ms. Cantrell commented that cable
providers have complete discretion in determining what percentage of charges is related to
internet. There is also a decline in consumers using cable services and home phones, which
is a nationwide trend.
Ms. Cantrell commented that she used a forecasting model to analyze the revenue data based
on what trend and value you put in. The Mayor asked if we had a windfall business, would
that be reflected in this forecast. Ms. Cantrell responded no and also anything new would not
be accounted for, such as Macado’s.
The Town Manager commented on setting goals for the next two, three and five years to be
included in our budget document. Staff is requested that Council consider a change in the
meals tax from the current five percent to 5-1/2 percent. The additional one-half percent could
be set aside within the budget for capital improvements. Roanoke City’s meal tax is 5-1/2
percent, Roanoke County’s is four percent, City of Salem’s is six percent, Town of Bedford’s is
5-1/2 percent and Lynchburg’s is seven percent. The increase would bring in approximately
$110,000.
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Council Member Stovall asked when the budget work session wrap-up needed to be
completed. The Town Manager responded that the Finance Committee would meet on March
19th and April 8th. Council Member Stovall next asked if the completed forms would go to
Finance and if Council would have an opportunity for another informal setting before they vote
on the budget. The Town Manager responded that we could have another work session.
Council Member Stovall further asked if we could look at the meals tax in the localities that the
Police Department referred to in their presentation. There was further discussion regarding
the newer restaurants in town such as Macado’s and how they would be affected if we raised
the meals tax. Brandon Gann commented that Abingdon’s meals tax is seven percent and
Rocky Mount’s is five percent.
There were additional comments on the budget work session wrap up form.
The Mayor commented that we need to schedule a Council-Staff retreat and suggested that it
be held at a time that would be most beneficial to staff in their budget preparation, perhaps in
late Fall. As part of the next retreat, he would like to review the goals and vision that were set
several years ago.
The Mayor next commented that some of his priorities would be Mountain View Road and
sidewalks. He has asked the Town Manager to provide Council with information concerning
either burying the power lines or moving them back a block to Virginia Avenue in the
downtown area. Another item would be the recycling program. Council Member Scheid
commented that at the last retreat, October 18, 2019 was set as the next date. The Town
Clerk commented that she would send a calendar invite for that date to staff.
The next presentation was the Public Works Department. Joey Hiner reviewed a PowerPoint
presentation, a copy of which is on file in the Town Clerk’s Office and will be made a part of
the permanent record.
Council Member Scheid asked if the contractual services for the Stormwater Fund Operations
included funds towards hiring a consultant to assist in developing a stormwater management
fund. The Town Manager responded there is $15,000 in this year’s budget for the engineer to
start the study. Mr. Hiner commented that the increase also includes getting assistance with
the annual reporting to DEQ.
Vice Mayor Liles commented on the past discussion that possibly we could reduce the refuse
crew to three due to the new carts and use of the tippers and asked if that would be part of the
requested position by reallocating that job. Mr. Hiner responded that he understood that the
current positions on the refuse truck would stay. Vice Mayor Liles further commented that he
understood we would go from four to three and that was how we were going to pay for the
trashcans over five years. The Town Manager commented that we need to evaluate the
refuse collection in a couple of months and do a time and motion study. Council Member
Scheid commented she understands a time and motion study would be needed; however, part
of the decision to going to the new truck and the carts was to justify the cost of the carts by
eliminating a position and saving that salary over a five year period of time.
Mr. Hiner next provided Council with a copy of the Public Works FY19-20 CIP quick list, a copy
of which is on file in the Town Clerk’s Office and will be made a part of the permanent record.
Mr. Hiner next commented on the items contained on the CIP list. With regard to the Mountain
View rebuild, Mr. Hiner commented that we have been applying for VDOT revenue sharing
funds, which requires a 50/50 match. VDOT has indicated that we need to include this item in
our CIP to let them know that we are serious about it, so we have included $200,000. The
Town Manager commented that this is not the total amount to complete the rebuild from
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Washington Avenue to the Roanoke County line. Mr. Hiner next commented that if VDOT was
willing to commit to funds for the project, we would need to determine how much the Town
would have to match those funds. There is not another program this would fit into because
VDOT considers it maintenance or improving an existing road. There was further discussion
concerning the condition of Mountain View Road and possible options for financing.
Vice Mayor Liles asked about the complaints that were received at a recent Council meeting
concerning the dip in the road at 3rd Street. Mr. Hiner responded that he has been in contact
with the traffic engineer, but will be contacting an environmental engineer who would probably
have to do some bores there to see what the ground underneath looks like.
Council Member Stovall commented on calls he has received concerning the quality of water
in East Roanoke County. Mr. Hiner responded that they occasionally receive calls from
individuals, but they keep up with their testing, sampling of the waters and monthly
bacteriological testing. They also do quarterly raw water testing, which actually tests the well
water before it goes out. There was further discussion regarding how Public Works maintains
a log of all complaints and how complaints are handled.
The next presentation was the FY2019/2020 Risk Management Projects. Donna Collins,
Human Resources Director reviewed a PowerPoint presentation, a copy of which is on file in
the Town Clerk’s Office and will be made a part of the permanent record.
Council Member Scheid commented that at the last Finance Committee meeting it was
pointed out that 60% of our budget is personnel. When we discuss personnel and salaries
that is not the true cost, the true cost is the total which includes all of the benefits. Vice Mayor
Liles asked about the difference in health insurance costs and Ms. Collins responded the
difference is due to the different levels of the plan. The Town Manager commented that we
plan to do benefit statements as of July 1st so the employee actually sees what the Town pays
in benefits.
With further regard to the personnel budget, Ms. Cantrell referred to the payroll spread sheet
and the aggregate of increases and decreases being $230,000. The budget deficit is
$361,000 with the largest amount being the request for 11 vehicles under the Enterprise lease
for the Police Department and the increase in paving and striping for Public Works.
The Town Manager commented that the next step would be another work session. Ms.
Cantrell asked if the wrap-up sheets could be turned in by Monday for review by the Finance
Committee at their meeting on Tuesday at 2:00 p.m. She then reviewed the sheet and
explained the goals section. For revenue changes, staff wants to know if Council wants to
consider tax increases or decreases. In the General Fund, Utility Fund and Stormwater Fund,
for payroll priorities, Council should comment on the positions requested and what you want to
do concerning any type of increase for employees. As far as operating priorities, list the items
you think are a priority and need to be done as well as capital priorities Council want to be
funded. In response to a question about the computers being in the budget, Ms. Cantrell
responded they are listed on the CIP in the amount of $52,000.
Ms. Cantrell next commented that she, Pete Peters and Brandon Gann would be going over
the line items once they have received Council’s input and brainstorming how to take those
goals and develop something that is more balanced. It will then be taken to the Town
Manager for a second review, then to Finance Committee and back to a Council work session.
We would like to have the Public Hearing on the budget on May 7th and bring it to Council for
adoption on May 21st.
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Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council
Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas
(5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. The meeting was adjourned at
4:09 p.m.
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
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MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, MARCH 19, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
MEMBERS ABSENT: Keith N. Liles, Vice Mayor
STAFF PRESENT: Barry W. Thompson, Town Manager
Jeremy Carroll, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Joey Hiner, Public Works Director
Thomas Foster, Police Chief
Anne Cantrell, Finance Director/Treasurer
Chasity Barbour, Community Programs/Facilities Director
Lydia Verdillo, Senior Financial Analyst
7:00 p.m.
Peters called the roll with Council Member McCarty,
Council Member Scheid, Council Member Stovall
and Mayor Grose present. Vice Mayor Liles was
absent
Roll call
After a Moment of Silence, Council Member
Stovall led the Pledge of Allegiance to the U.S.
Flag.
Under upcoming community events, Council
Member McCarty announced the following: March
Council Member Scheid made a motion to
motion was seconded by Council Member McCarty
voting: Vote 4-0; Yeas (4) – McCarty, Scheid, Stovall,
Grose; Nays (0) – None; Absent (1) – Liles.
Approved the minutes of the Special
2019
Chief Foster made comments and then read a
quote from Lieutenant G
Puller, “The enemy is to our left, they’re to our right,
they’re in front of us, they’re behind us-- there is no
way they will get away from us this time”.
Under awards, introductions, presentations, the
first
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is requesting $13,000 for the upcoming fiscal year.
The breakdown was $4,400 for contractual services
Chief’s Conference; $600 for active 9-1-
$5,000 toward continued recruitment.
the Dogwood Festival Committee. M
upcoming fiscal year. Ms. Layman expressed
years as well as Public Works, Police,
Rescue. This will be the 64th
Festival with over 100 vendors and she commented
on the different aspects of the Festival. The Mayor
Committee and the direction that they are going this
year with the Festival.
The next item on the agenda was the presentation
Award for the Fiscal Year beginning July 1, 2018
awarded to the Treasurer/Finance Department
year they
out of 12. She also commented that Brandon Gann
of her department, who
budget process this year, stated it is like opening up a
120 piece jigsaw puzzle and finding out you have 125
pieces. Council Member Scheid commented about
and all the hard work that Ms. Cantrell and her team
and Lydia Verdill
was present at the meeting.
Baldwin, a resident of Montgomery Village,
requested that Council consi
Town limits.
Thrasher Park and that one was needed in a better
in favor of a dog park. Mr. Baldwin made additional
cutting a deal on fencing.
The Mayor commented he has been approached by
was
Member Stovall commented that it was a great idea
and thought it should be a community activity and a
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donations as much as possible to build the park.
After further di
property on 3rd Street as a location, which the Town
look into the matter further.
Bob Steel of 850 Olney Road
the condition of Mountain View Road and on certain
parts of Town that need touch up of the center lines
such as the one
come around the curve.
asked what is conside
Hiner responded
Brush is like tree limbs, branches and yard waste.
Bulk items are furniture and light
appliances, washers and dryers. Recycling, refuse,
bulk and brush are collected
recycling being every other week.
Mr. Steel asked what someone would
and you get another one, but it still not enough. An
additional cart is $5.00 per month
He sees other people that have those type that they
use and look similar, but he is assumes they will not
have their garbage picked up.
Mr. Steel
be placed in a bag to put into the trash container
for the elderly was still available and if the Code
Enforcement Officer is a new hire for the Town.
refuse truck, Mr. Hiner commented it is a rear loader
truck
give great customer service and he hoped it would
continue.
Council Member Scheid commented that for at least
the past 10-15 years
been doing that, but we have never enforced it. The
new
trash cart. If a resident cannot maneuver the large
can, they can request a smaller one. Also, if one of
the 96-
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Town does not recycle cardboard, but there are
other places in area that do.
elderly or physically challenged.
Public Works and request a form that must be filled
out and returned along with a statemen
Code Enforcement Officer, we have always had that
position on Town staff; however, the position is now
a part of the Police Department and enforcement of
the refuse ordinance would be one of the duties of
that Officer.
Council Member Stovall commented that he lives on
Mountain View Road
lives in the Meadows and they are both aware of the
condition of Mountain View Road
Council meeting there was discussion about the cut
in the road which was done by a contractor with the
gas company.
Mr. Hiner commented cardboard boxes
of bag that can be tied up can be used in the carts.
The Town Attorney commented on the
possibility of the Town participating in some of the
multi-claimant opioid
around the state. Some claims
in State Court for a variety of reasons by a lot of
Virginia jurisdictions
There are larger federal claims going on in Ohio that
some Virginia jurisdictions have joined in and that
would be an option for Vinton.
participate would be based on the
damages and towns
many damages as cities or counties.
we do not have a school system and most
social services, regional jail or jail expenses
we do not have in Vinton. The areas we could look
at would be increased calls for Police services, EMS
responses and the use of Narcan
jurisdictions have found that their damages did not
justify the burden of going forward and he was not
aware of any towns that have joined in. If the Town
decided to join in with one of the multi-claimant
litigation groups
5
on the Town Manager, Chief Foster and the Fire
Chief to find out what those damages are.
The Town Manager turned the meeting over to
Chief Foster for an update on two code enforcement
issues. Chief Foster first commented on property at
had a tenant that refused to leave. Through the
eviction process,
from the property.
of
have been getting complaints on
to the representative of the
company giving a 10-
debris from the property or the Town would contract
with
the property.
have a con
today.
With re
advised that this Thursday a contractor will assess
the dumpster facility for
dumpsters do not run
Also, they will begin painting all of the light posts on
the property. On April 1st
million renovation of the entire Kroger facility and a
care of some issues. They will be
Valley Day on April 6th.
Under reports from Council Committees, Anne
Cantrell commented that
update from the March 5th
meeting. The
presented at a later date.
At the March 5th meeting, they covered two big topics
the preliminary budget requests and set out a plan for
the budget work session.
year’s budget the funding
VML/VACo and Davenport were essentially the same
dollar amount and since the Town had previous
recommends going with Davenport.
The Town Attorney
6
everything that is important to the Town, specifically
looking at our current bi-
monthly collection so we can analyze cash flow
They will also look at our infra
ways to fund it, whether with debt or cash and
variable rate versus fixed rate.
Scheid commented that the Committee would ask for
approval by Council at the next meeting.
budget work session and that
at the Rosie’s Gaming Emporium.
Comments from Council: Council Member
Scheid thanked Chief Foster for the update on Lake
Drive Plaza and reminded the Town Manager that a
Public Works Committee meeting needs to be
scheduled soon. Council Member McCarty asked
Pete Peters about schedul
responded that the open house for the apartments is
set for May 7th and he is working with the
would be happy to coordinate a tour. Council
Member McCarty next
traffic to back up across the intersection. The Town
Manager commented that he noticed it today as well
and that Nathan McClung is working on scheduling a
ride on the bus leaving from the library and riding the
reciprocating route to see exactly the dynamics
that bus ride.
Council Member Stovall introduced Brian
Holohan, who is running for Roanoke County
Commonwealth’s Attorney.
Council Member Scheid made a motion to
adjourn the
Council Member McCarty and carried by the following
vote, with all members voting: Vote 4-0; Yeas (4) –
McCarty, Scheid, Stovall, Grose; Nays (0) – None;
Absent (1) – Liles.
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, APRIL 2, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Sabrina McCarty
Janet Scheid
Michael W. Stovall
MEMBERS ABSENT: Keith N. Liles, Vice Mayor
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan Johnson, Town Clerk
Jeremy Carroll, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Joey Hiner, Public Works Director
Thomas Foster, Police Chief
Anne Cantrell, Finance Director/Treasurer
Anita McMillan, Planning & Zoning Director
at 7:00 p.m. The Town Clerk called the roll with
Council Member McCarty,
Scheid, Council Member Stovall and Mayor Grose
present. Vice Mayor Liles was absent.
Roll call
After a Moment of Silence, George Baldwin led
the Pledge of Allegiance to the U.S. Flag.
Under upcoming community events, Council
Member McCarty announced the following: April
6 - 9:00 a.m. – Clean Valley Day –
– 10:00 a.m. to 2:00 p.m. – 30th Anniversary
Celebration – Vinton History Museum; April 6 –
6:00 p.m. -
Drawdown – Vinton Moose Lodge; April 25-28 –
Dogwood Festival; April 25 –
Beginners League – Lancer Lot; April 15 – Boot
Camp – Lancer Lot and they have several dates
and times set for
has recently opened in Vinton. Also, April 26-
May 12 – Show of Hands – Star City Playhouse.
Under requests to postpone, add to or change
the order of agenda items, the Town Manager
requested under Section O, Closed Session, that
subsection (2) be removed
to § 2.2-
2
briefings by staff members or consultants pertaining
to actual litigation by and
concerning 35 Cedar Avenue, 537 S. Pollard Street,
adversely affect the negotiating or litigat
of the public body and Request to Conv
Closed Meeting, Pursuant to § 2.2-
issued to the Town
provision of legal advice.
Council Member Stovall made a motion to remove
the requested item and add the requested items
under Closed Session
was second
voting: Vote 4-0; Yeas (4) –
Stovall, Grose; Nays (0) – None; Absent (1) – Liles.
Approved removing
and adding
Closed Session to the agenda
Chief Foster made comments and then read a
quote from Frederick Douglass, “
build up a child than repair an adult. Choose your
Council Member Scheid made a motion to
motion was seconded by Council Member McCarty
and carried by the following vote, with all members
voting: Vote 4-0; Yeas (4) – McCarty, Scheid,
Stovall, Grose; Nays (0) – None; Absent (1) – Liles.
Council Meeting of March 5, 2019
Under awards, introductions, presentations,
the first
presentation from the Vinton Volunteer F
Crew. Chief Wayne Guffey first
new members,
Wickham. Chief Guffey commented that the First
Aid Crew’s request is $20,000
fiscal year. The breakdown of the request was
$10,000 for replacement of the 11-year old heart
monitor
advanced. They have also applied for a 50/50
grant and the total price is $36,000. They are
requesting $5,000 for training of members and
$5,000 for new pulse oximeters.
The next items on the agenda were several
Proclamations. The first Proclamation was for
Arbor Day. Anita McMillan commented that the
3
Town will be celebrating the 18th year of Arbor
Day on April 12th at 1
Library. This will be in
Library’s Children’s Program and the Thrasher
Memorial UMC Preschool programs. One red
Creek Greenway. The Mayor presented the
Proclamation to Ms. McMillan.
The next Proclamation was for National Child
Abuse Prevention Month. Camilla Cabaniss with
Police Department, Council and staff
Cabaniss
history of the GFWC,
child abuse and that April 2nd was also World
Autism Awareness Day. The Mayor presented the
Proclamation.
The next Proclamation was for National Public
Safety Telecommunicators Week. Bill Hunter,
Technology, introduced
Emergency Communications, and Paige
DeSilvey, Communications Training Coordinator,
who were present. After additional comments by
Scheid commented that she has heard recently in
the news about the difficulty of calling 9-1-1
Ms.
system called Rapid SOS, which is
effective
the individual has on their cell phone and not all of
the carriers are using it yet.
Scheid next asked if this
female occupation
one-fourth of their staff is male. Chief Foster, the
Mayor and Council Members
appreciation to the Communications Officers. The
Mayor presented the Proclamation.
The next item on the agenda was the
consideration of
of the real estate, personal property and machinery
and tools tax rates for calendar year 2019. The
Mayor opened the Public Hearing at 7:36 p.m.
Anne Cantrell first commented that a revised Cover
Public Hearing opened
4
assessment increased approximately 2.34%, which
equates to $8,209. From a tax rate standpoint, our
current rate is seven cents and in order to adjust for
seven cents. No change is being recommended in
the real estate tax or the personal property tax for
the current calendar year.
Hearing no public comments, the
was closed at 7:37 p.m.
Council Member Scheid made a motion to adopt
the Ordinance
calendar year 2019
seconded by Council Member Stovall
by the following roll call
voting: Vote 4-0; Yeas (4) – McCarty, Scheid,
Stovall, Grose; Nays (0) – None; Absent (1) - Liles.
Council Member Scheid made a motion to adopt
the Ordinance setting the personal property tax rate
for calendar year 2019 a
was seconded by Council Member McCarty and
carried by the following roll call
members voting: Vote 4-0; Yeas (4) – McCarty,
Scheid, Stovall, Grose; Nays (0) – None; Absent (1)
- Liles.
Public Hearing closed
Adopted Ordinance No. 1000 setting the
real estate tax rate for calendar year 2019
Adopted Ordinance No. 1001 setting the
year 2019
The next item on the agenda was to consider
percentage for Personal Property Tax Relief in the
Town of Vinton for the 2019
and that Roanoke County Finance staff had
calculated the Town’s rate for 2019
it did decrease slightly to 57.49%.
Council Member McCarty made a motion to
adopt the Resolution as presented; the motion was
seconded by Council Member Stovall
by the following roll call
voting: Vote 4-0; Yeas (4) –
Stovall, Grose; Nays (0) – None; Absent (1) - Liles.
Adopted Resolution No. 2288 setting the
Property Tax Relief in the Town of Vinton
for the 2019 tax year
The next item on the agenda was to consider
Professional Services between the Town of Vinton
and Davenport &
commented that the Finance Committee has been
study which would allow us to plan for the future in
5
allowed us to fund several projects and brought us
to where we needed to be with fund balance.
Before that time, the General Fund was heavily
subsidizing the Utility Fund. It is now time to start
looking at how we need to fund infrastructure in
the future.
VML/VACo and Davenport & Company came in at
the same price. Since we ha
product, the Committee recommends that Council
authorize the Town Manager
Engagement Letter with Davenport, which has
been reviewed by our Town Attorney.
Council Member Stovall made a motion to adopt
the Resolution as presented; the motion was
seconded by Council Member McCarty and carried
by the following roll call
voting: Vote 4-0; Yeas (4) –
Stovall, Grose; Nays (0) – None; Absent (1) - Liles.
Adopted Resolution No. 2289 authorizing
Engagement Letter for Professional
and Davenport & Company, LLC.
The next item on the agenda was to consider
Manager to execute a Performance Agreement to
(VDEP) for additional environmental testing of the
Pollard, Cedar Avenue and 1st Street
assessments at Gish’s Mill. To receive the funds,
the Town must
parameters of the grant program as
receive the funds. The Resolution also includes
acknowledging
grant funds. This grant does require a 50% match
toward the purchase of the two parcels more than
exceeds the amount needed for the match. Upon
approval by Council, we will continue to work with
the due diligence phase for the six parcels.
Cover Sheet indicated a portion of the grant
request was approved. Mr. Peters responded that
6
competitive pool of applicants so we only received
the assessment funds. However, we had already
budgeted the money we appropriated for
acquisition to include a portion of the demolition
and we are still within our planned budget. The
more we work with DEQ and VDEP, the better
chances we have to get
will come available July 1st.
Council Member McCarty made a motion to
adopt the Resolution as presented; the motion was
seconded by Council Member Stovall
by the following roll call
voting: Vote 4-0; Yeas (4) –
Stovall, Grose; Nays (0) – None; Absent (1) - Liles.
Adopted Resolution No. 2290 authorizing
Restoration and Economic Development
Assistance Fund (VBREDAF) grant from
the Virginia Economic Development
environmental testing of the six parcels
Pollard, Cedar Avenue and 1st Street
The Town Manager gave an update on the
requests from two citizens
meeting to build a dog park in
meeting. Pete Peters has been in contact with
Roanoke City, which has three dog parks and has
received some information from them
some National criteria information. Mr. Peters will
be preparing a report for Council.
Monday, April 1st and we are trying to educate the
citizens on how to use the cart. We are not citing
violations at this point, but are notifying citizens
through the use of door hangers.
productive meeting with the HOA. They are in the
process of ge
agreement.
The
and we are having to transport our municipal
repaired.
are
process of getting
have to be included as part of the CIP budget.
7
Council Member Stovall commented that he had
spoken with
and he would be providing some
Mr. Peters.
In response to a question rega
those requesting smaller cans,
commented that the numbers were close. Anne
processed 50 additional cart forms to date. Mr.
Hiner comme
additional carts to be turned in and that just in the
first
80% compliance.
reminder about the pickup of the old cans and Mr.
Hiner responded it would start April 8th and run for
two weeks. A different crew would be picking up
the old cans and bringing them back to Public
Works to separate by material and RDS will look
at them to see which are made of recyclable
material.
Pete Peters gave an update on
Emporium and commented t
May 2nd as their opening, which is the Thursday
before the Kentucky Derby on Saturday
and times have not been set yet
race day will be Thursday, August 8th in New Kent.
Under reports from Council Committees, Anne
Cantrell commented that
met on March 19th and then reviewed a PowerPoint
presentation, which will be on
Clerk’s Office as a part of the permanent record.
Council Member McCarty made a motion to
a
Financial Reports as presented; the motion was
seconded by Council Member Scheid
by the following call vote, with all members voting:
Vote 4-0; Yeas (4) –
Grose; Nays (0) – None; Absent (1) - Liles.
The Town Manager announced that prior to the
next Finance Committee meeting on April 8th; staff
1:30 p.m. We will
library and ride the entire reciprocating
end at the Municipal Building. A special notice will
be sent out
requirements if all members of Council would like to
February 2019 Financial Reports
8
The Mayor commented on the upcoming
Dogwood Festival
Housing Grant Management Team and a recent
Vietnam Veterans Day event at the War Memorial.
Comments from Council: Council Member
Scheid
had some information that he would share with her;
meeting be scheduled as soon as possible;
requested an update on the Glade Creek Greenway
that are going to be requested through the grant
program and TPO and announced that today is Pay
Equity Day.
f
North and South Carolina where people were fined
for putting loose trash or recyclable items
trash cans and perhaps that is why some residents
are questioning what can be put into the cans.
The next item on the agenda was a request to
convene in Closed Meeting, pursuant to § 2.2-3711
(A) (1) of the 1950
and commissions, Section
with legal counsel and briefings by staff members or
behalf of the Town c
537 S. Pollard Street, and 0 Cedar Avenue and in
negotiating or litigating posture of the public body
and Section (A) (8) for consultation
specific legal matters requiring the provision of legal
advice and Section
contract negotiations with Roanoke County, namely
the Gain Sharing Agreement.
Scheid
Session; the motion was seconded by Council
Member McCarty and carried by the following vote,
with all members voting: Vote 4-0; Yeas (4) –
McCarty, Scheid, Stovall, Grose; Nays (0) – None;
Absent (1) - Liles
9
At 9:00 p.m., the regular meeting reconvened
and the Certification that the Closed Meeting was
held in accordance with State Code requirements
was approved on motion by
Stovall; seconded by Council Member McCarty and
members voting: Vote 4-0; Yeas (4) – McCarty,
Scheid, Stovall, Grose; Nays (0) – None; Absent (1)
- Liles.
Certification of Closed Meeting
Following the Closed Session, Council Member
Scheid made a motion to nominate the following to
the Board of Zoning Appeals: Robert W. Benninger
as a full member for a five year term ending April 1,
2024;
Robertson as an alternate member for an unexpired
term ending June 30, 2022.; the
seconded by Council Member McCarty and carried
by the following vote, with all members voting: Vote
4-0; Yeas (4) –
Nays (0) – None; Absent (1) - Liles.
Appointed Robert W. Benninger as a full
member for a five year term ending April
1, 2024; Justin Davison as a full member
alternate member for an unexpired term
Zoning Appeals
Council Member Scheid made a motion to
adjourn the
Council Member McCarty
following vote, with all members voting: Vote 4-0;
Yeas (4) – McCarty, Scheid, Stovall, Grose; Nays
(0) – None; Absent (1) – Liles.
APPROVED:
________________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 16, 2019
Department
Police
Issue
Consider adoption of Resolution appropriating $500.00 received from Ms. Shirley Patsel to
utilize at the Police Department’s discretion.
Summary
The donated funds from Ms. Shirley Patsel will be used for improvements to the Mini EOC.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 16, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
WHEREAS, Ms. Shirley Patsel made a donation to the Vinton Police Department in the amount
of $500.00 to utilize at the department’s discretion; and
WHEREAS, the donation has been received into the Revenue Account 200.1899.016 – POL -
Donations in the amount of $500.00; and
WHEREAS, it is necessary for the Vinton Town Council to appropriate the funds from the
Revenue Account 200.1899.016 – POL - Donations to the Expenditure Account –
200.3101.553 – Materials/Supplies.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following accounting transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25000 ESTIMATED REVENUE $500.00
200.25100 APPROPRIATIONS $500.00
FROM
REVENUE:
200.1899.016 POL - DONATIONS $500.00
TO
EXPENDITURE:
200.3101.553 MATERIALS/SUPPLIES $500.00
TOTAL $500.00
This Resolution was adopted on motion made by Council Member , seconded by
Council Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 16, 2019
Department
Police
Issue
Consider adoption of a Resolution transferring funds in the amount of $30,000 from the Police
Department Lease/Rental of Equipment account in the General Fund to the Police Department
Replacement of Equipment account for the purchase of 13 laptops and 13 laptop chargers.
Summary
The Police Department must replace computer equipment that cannot be upgraded to Windows
10 as Windows 7 will no longer be supported effective January 1, 2020. The department
experienced a delay in the delivery of police vehicles ordered through the Enterprise Lease Program
in July 2018, which resulted in unspent budget funding for Fiscal Year 2019;
The Police Department requests that $30,000 from 200.3101.801 (Lease/Rental of Equipment) be
appropriated to account 200.3101.709 (Replacement of Equipment) for the initial purchase of 13
laptops and 13 laptop chargers.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 16, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
WHEREAS, the Vinton Police Department is required to replace all existing computers due to the
Microsoft Windows 7 Operating System no longer being supported after January 1,
2020; and
WHEREAS, the Vinton Police Department experienced a delay in the delivery of police vehicles
ordered through the Enterprise Lease Program in July 2018, which resulted in
unspent budget funding for Fiscal Year 2019; and
WHEREAS, the Vinton Police Department is requesting that budget funding of $30,000.00 be re-
allocated from the Lease/Rental of Equipment Account, 200.3101.801, to the
Replacement of Equipment account, 200.3101.709, for the replacement of 13
laptops and 13 laptop chargers in the current Fiscal Year.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following accounting transaction and authorizes the Town Manager to transfer $30,000.00:
BUDGET ENTRY:
FROM
EXPENDITURE:
200.3101.801 Lease/Rental of Equipment $30,000.00
TO
EXPENDITURE:
200.3101.709 Replacement of Equipment $30,000.00
TOTAL $30,000.00
This Resolution adopted on motion made by Council Member , seconded by
Council Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 16, 2019
Department
Public Works
Issue
Consider adoption of a Resolution appropriating funds in the amount of $1,722.00 received for
the 1992 International Refuse Truck that was scrapped to the Public Works budget.
Summary
A check totaling $1,722.00 has been received from D. H. Griffin Wrecking Co., Inc, and deposited
in Revenue Account 200.1901.001 Recoveries and Rebates. The check totaling $1,722.00 is for
scrap metal from the Public Works Department.
It is necessary to appropriate the $1,722.00 to Public Works Operating Budget Account Number
200.4203.304 Refuse Collection, Maintenance and Repairs Equipment.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 16, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Town of Vinton had scrap metal from the Public Works Department through
D. H. Griffin Wrecking Co., Inc, and
WHEREAS, the revenue received for the scrap metal from the 1992 International Refuse Truck
has been received into the Revenue Account 200.1901.001– Recoveries and Rebates
in the amount of $1,722.00; and
WHEREAS, in order that the money can be used for maintenance and repairs to equipment in the
Public Works Department, it is necessary for the Vinton Town Council to
appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and
Rebates to the Public Works Operating Budget Account Number 200.4203.304
Refuse Collection, Maintenance and Repairs – Equipment.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the following transaction:
BUDGET ENTRY
GENERAL LEDGER:
200.25100 Appropriations $1,722.00
200.25000 Estimated Revenue $1,722.00
FROM
REVENUE:
200.1901.001 Recoveries and Rebates $1,722.00
TO
EXPENDITURE:
200.4203.304 Maintenance & Repairs-Equipment $1,722.00
This Resolution adopted on motion made by Council Member______ , seconded by Council
Member ___________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 16, 2019
Department
Administration
Issue
Consider adoption of a Resolution appropriating supplemental funds in the amount of $10,000
received from the Virginia Brownfields Restoration and Economic Redevelopment Assistance
Fund (VBAF) for a Site Assessment and Planning Grant at the site formerly known as Holden’s
Country Store/Gish’s Mill
Summary
The Virginia Economic Development Partnership Authority (VEDP), in consultation with DEQ
and based upon the Virginia Brownfields Restoration and Economic Redevelopment Assistance
Fund (VBAF) awarded a supplemental Site Assessment and Planning Grant in the amount of
$10,000 to the Town of Vinton for the site formerly known as Holden’s Country Store/Gish’s
Mill.
The grant funds have been received and staff is requesting that Council appropriate the funds
from the Grant Fund Revenue Account to the Gish Mill Study Grant Expense Account.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD AT 7:00 PM
ON TUESDAY, APRIL 16, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
WHEREAS, the Virginia Economic Development Partnership Authority (VEDP), in consultation
with DEQ and based upon the Virginia Brownfields Restoration and Economic
Redevelopment Assistance Fund (VBAF) awarded a supplemental Site Assessment
and Planning Grant in the amount of $10,000 to the Town of Vinton for the site
formerly known as Holden’s Country Store/Gish’s Mill; and
WHEREAS, it is necessary for the Vinton Town Council to appropriate the funds from the Grant
Fund Revenue Account to the Gish Mill Study Grant Expense Account.
NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve
the following:
BUDGET ENTRY:
GENERAL LEDGER:
250.25100 Appropriations $10,000.00
250.25000 Estimated Revenue $10,000.00
TO
EXPENSE:
200.1045.001 Gish Mill Study Grant $10,000.00
FROM
REVENUE:
250.1045.724 VRA Grant $10,000.00
This Resolution adopted on motion made by _________, seconded by Council Member
_________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, CMC, Town Clerk
1
Meeting Date
April 16, 2019
Department
Public Works
Issue
Proclamation - National Drinking Water Week
Summary
For more than 40 years the American Water Works Association (AWWA) has advocated the recognition
and celebration of Drinking Water Week in all cities, counties, and towns across the U.S.
The value of water should not be underestimated.
• Water delivers Public Health Protection. The first obligation of any waterworks is to provide
safe water. In the United States, we can drink from any public tap with a high assurance of
safety. An estimated 3 million people around the world die every year from waterborne diseases
such as cholera and dysentery.
• Water delivers Support for the Economy. Businesses or housing developments do not succeed
without a safe and sustainable water supply. Tap water is critical to businesses’ day-to-day
operations and is often a primary ingredient in the products they create. The incredible value of
water is magnified during times of drought and when populations expand into arid climates.
• Water delivers Fire Protection. A well-maintained water system is critical in protecting our
community from the ever present threat of fire. A system that provides reliable water at adequate
pressure can be the difference between a small fire and an urban inferno. The ability to suppress
fires also influences new home construction, business location decisions, and insurance rates.
• Water delivers Quality of Life. We too often take for granted that safe water is always accessible
to drink, to wash clothes, to water lawns, and for a myriad of other purposes. When water service
is interrupted, we are reminded of the extraordinary value of water.
We in Vinton are blessed with an abundant supply of safe water. We are also the beneficiaries of past
generations who made the sacrifices to drill the wells, erect the storage tanks, and build the distribution
system that delivers water to us today. We have an obligation to future generations of citizens to make
the necessary infrastructure investments to assure the long-term delivery of safe and reliable water.
Town Council
Agenda Summary
2
Attachments
Proclamation
Recommendations
Present Proclamation
PROCLAMATION
WHEREAS, water is one of our most valuable resources; and
WHEREAS, only tap water delivers public health protection, fire protection, support for our economy, and the quality of life we enjoy; and
WHEREAS, any measure of a successful society – low mortality rates, economic growth and diversity, productivity, and public safety – are in some way related to access to safe water; and
WHEREAS, we are all stewards of the water infrastructure upon which future generations depend; and
WHEREAS, each citizen of our community is called upon to help protect our source waters from pollution, to practice water conservation, and to get involved in local water issues.
NOW, THEREFORE, I, Bradley E. Grose, Mayor of the Town of Vinton, and on behalf of Town Council and all our citizens, do hereby proclaim May 5, 2019 to May 11, 2019 as NATIONAL
DRINKING WATER WEEK in the Town of Vinton.
IN WITNESS WHEREOF, I have set my hand and caused the seal of the Town of Vinton, Virginia to be affixed on this 16th day of April, 2019.
Bradley E. Grose, Mayor
Meeting Date
April 16, 2019
Department
Vinton Volunteer First Aid Crew
Issue
Quarterly Report for 3rd Quarter-January, February and March 2019
Summary
Chief Wayne Guffey will be present to give this report to Council.
Attachments
3rd Quarter Report
Recommendations
No action required
Town Council
Agenda Summary
Vinton First Aid Crew Inc.
P.O. Box 314
Vinton VA 24179
Office of the Chief
WGuffey@vintonems.com
3RD Quarter FY 2018-2019 Report
Volunteer Truck hours was 1377 of 1392 possible hours for 99 %
We had 2 trucks in service for 41 hours
We had a unit in service 99% of the volunteer time
633 total calls
o 294 career hour calls Monday thru Friday 0600-1800
o 339 Volunteer hours calls Night, weekend.
Medic truck marked up 88% and a BLS Unit 12%
Responded to 265 out of 339 calls doing volunteer hours 78%
Handled 257 out of 339 calls doing volunteer hours 76%
o Out of the 82 calls career handled
o 55 were 2nd emergency calls
o 15 when we had no medic running
o 6 no truck in service
o 6 career truck self-dispatched themselves
Fractile Response time was 9.29
5341 man hours for the quarter
Total of 404 transports
o Career 244
o Volunteer 160
Call Break Down
o 372 Advanced Life Support Calls
o 129 Basic Life Support Calls
o 44-Fire Calls
o 43-Service Calls
o 30-Motor Vehicle Accidents
o 10-Assist Other Jurisdictions
o 3-EMS Standbys
o 1- Technical Rescue
Call Location
o Vinton-475
o East County-114
o Roanoke County-73
Read Mountain-53
North County -10
Mount Pleasant-8
Hollins-2
o Roanoke City-5
o Bedford-3
o Botetourt -2
Wayne Guffey
Chief
Vinton First Aid Crew
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Hours Up 468 429 480
Hours Possible 468 432 492
Percentage 100 99 98
2nd Truck 29 12 0
46
8
42
9
48
0
46
8
43
2
49
2
10
0
99
98
29
12
0
0
100
200
300
400
500
600
Jan Feb Mar Apr May Jun Jul
Hours Up
Hours Possible
Percentage
2nd Truck
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer unit in service 100 99 98 99.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer unit in service 100 99 98
100
99
98
97
97.5
98
98.5
99
99.5
100
100.5
Ax
i
s
T
i
t
l
e
Percentage of Unit in Service
01-18 02-18'03-18 04-18 05-18 06-18 07-18 08-18 09-18 10-18 11-18 12-18
TOTAL 213 195 225 0 0 0 0 0 0 0 0 0 633
DAYLIGHT CALLS 06-18 101 94 99 294
VOLUNTEER 18-06 112 101 126 339
21
3
19
5
22
5
0 0 0 0
10
1
94
99
11
2
10
1
12
6
0
50
100
150
200
250
01-18 02-18'03-18 04-18 05-18 06-18 07-18
TOTAL
DAYLIGHT CALLS 06-18
VOLUNTEER 18-06
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg
ALS 79 88 98 88.3
BLS 21 12 2 11.7
79
88
98
21
12
2
0
20
40
60
80
100
120
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
ALS
BLS
ALS/BLS percentage of truck mark up-ALS is perfereed
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Calls Dispatched 112 101 126 339
Calls Responded 81 86 98 265
Jan Feb Mar Apr May Jun Jul
Calls Dispatched 112 101 126
Calls Responded 81 86 98
11
2
10
1
12
6
81
86
98
0
20
40
60
80
100
120
140
Ax
i
s
T
i
t
l
e
Calls Dispatched that the crew responded too
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Calls Dispatched 112 101 126 339
Calls Handled 76 83 98 257
11
2
10
1
12
6
0 0 0 0
76
83
98
0 0 0 0
0
20
40
60
80
100
120
140
Jan Feb Mar Apr May Jun Jul
Calls Dispatched
Calls Handled
Calls that were disptached that
the volunteer crew handled
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Average Response Time 5.59 5.87 5.59
Average Reaction Time 0.52 0.51 0.41
Fractile Response 10.09 8.84 8.95
Goal is under 12 minutes
5.
5
9
5.
8
7
5.
5
9
0.
5
2
0.
5
1
0.
4
1
10.09
8.84 8.95
0
2
4
6
8
10
12
Jan Feb Mar Apr May Jun Jul
Response Times
Average Response Time Average Reaction Time Fractile Response
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Man Hours 1901 1440 2000 5341
1901
1440
2000
0
500
1000
1500
2000
2500
Jan Feb Mar Apr May Jun Jul
Man Hours
Man Hours
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Career 91 74 79 244
Volunteer 43 51 66 160
Total 134 125 145 0 0 0 0 0 0 0 0 0 404
91
74
79
43
51
66
0
20
40
60
80
100
120
140
160
Jan Feb Mar Apr May Jun Jul
Transports
Career Volunteer Total
ALS 372
BLS 129
FIRE CALLS 44
SERVICE 43
ACCIDENTS 30
ASST RESCUE 10
STANDBYS 3
TECH RESCUE 1
632
372
129
44 43
30
10 3 1
0
50
100
150
200
250
300
350
400
ALS BLS FIRE CALLS SERVICE ACCIDENTS ASST RESCUE STANDBYS TECH RESCUE
3RD Quarter 18-19 FY Call Break Down
632 Total Calls
Vinton 435
East County 114
Roanoke County 73
Bedford 3
City 5
Franklin 0
Botetourt 2
632
435
114
73
3 5 0 2
0
50
100
150
200
250
300
350
400
450
500
Vinton East County Roanoke County Bedford City Franklin Botetourt
Call Location
3rd Qtr 18-19 FY
Read Mtn. 53
North Co.10
Mt Pleasant 8
Hollins 2
Masons Cove 0
Clearbrook 0
Cave Spring 0
Back Creek 0
Fort Lewis 0
Catawba 0
Bent Mtn 0
73
53
10
8
2
0 0 0 0 0 0 0
0
10
20
30
40
50
60
Roanoke County
Stations Assisted
3rd QTR
2018-2019 FY
Meeting Date
April 16, 2019
Department
Police
Issue
Police Department Officer of the Quarter/Quarterly Report
Summary
Chief Foster will read his Memo and recognize the Officer of the Quarter and give the quarterly
report for the Department.
Attachments
PowerPoint presentation
Recommendations
No action required
Town Council
Agenda Summary
Accidents 72 Accident Fatality 0
Animal Control 123 Accident Personal Injury 12
911 Hang-up 81 Accident Property Damage 50
Abandoned Vehicle 12 Hit and Run Injury 1
Abduction 0 Hit and Run Proberty Damage 9
Annoying Communication 5 Animal Ordinance 27
Assault with Weapon 0 Attack Animal 1
Assist Police 48 Attack Person 1
Bank Robbery 0 Barking 8
Bomb Threat 0 Bear 0
Brandishing Firearm 0 Code Enforcement 11
Break in Business / Residence 15 Cruelty 6
Burglar Alarm Business/Residence 50 Dead Animal in road 11
Civic/Crime Prevention 26 Dog At Large 14
Civil Advice 152 Injury/Sick 5
Community Policing 81 Livestock 0
Death Investigation 0 Neglect 0
Deliver Message/Town Admin Requests 6 Snake 6
Disabled Vehicle 24 Stray 9
Discharge Firearm 1 Trap Calls 11
Discharge Fireworks 3 Wildlife 13
Disturbance / Disturbance with weapon 107 Meth Lab 0
Domestic Calls 48 Mental Subject 4
Drug Overdose 5 Missing Person 4
Drug Possession 84 Paper Pickup/Paper Service 169
Drunk Driver 17 Parking Enforcement 4
Drunk Subject 8 Personal Assault 4
ECO/TDO 8 Personal Assault Child 2
Escort 57 Property Damage 14
Fight/Fight with weapon 5 Prowler 2
Fire and EMS Calls 31 Radar 35
Follow Up 43 Reckless Driving 47
Fraud/Forgery 28 Recovered Property 20
Gambling 0 Road Blocked 17
Homicide 0 Robbery 0
Illegal Dumping 2 Runaway 8
Improper Parking 34 Screams for Help 0
Indecent Exposure 0 Security Checks 183
Juvenile Problems 23 Shoplifting 9
Keys Locked in Vehicle/Child Locked in vehicle 40 Stalking 1
Larceny from Vehicle 6 Suicide Attempt/Threats 1
Larceny of Tags 6 Suspicious 246
Larceny Other 35 Threats 9
Littering 0 Traffic Stops 1107
Lookout 58 Traffic Summons Issued 550
Lost Firearm 0 Trespassing 11
Loud Music/Loud Party/Noise Violations 17 Well Being Check 100
Malicious Wounding 0 Work Traffic 10
Total CAD Incidents 3368
REPORTS WRITTEN
Abandoned Vehicle 1 Information Report 11
Abduction 0 Juvenile 3
Accident Reports 0 Larceny 46
Animal Control 6 Liquor Law Violations 0
Annoying Communication 0 Littering 0
Assault 11 Mental Subject 0
Burgulary 4 Missing person/Runaway 4
Child Abuse/Neglect 1 Obstruction Of Justice 3
Counterfeiting 0 Other Calls 13
Crisis Intervention 9 Overdose 4
Death Investigation 3 Pornography 1
DIP- Drunk In Public 6 Property Damage 15
Disturbance Calls 5 Recovered Property 9
Domestic Calls 26 Search Warrant 2
Drug Cases 85 Sex Offense 0
DUI- Drunk Driver 9 Suspicious 8
ECO/TDO 0 Tampering With Vehicle 1
Embezzlement 1 Threats 0
Forgery 0 Traffic 3
Fraud 15 Trespassing 3
Hit and Run 5 Violate Protection Order 0
Indecent Exposure 0 Well being check 6
Total Reports Written 319
Mar-19
Quarter 1
Ac
c
i
d
e
n
t
R
e
p
o
r
t
s
Ar
r
e
s
t
DU
I
A
r
r
e
s
t
Dr
u
g
C
a
s
e
Pa
p
e
r
s
S
e
r
v
e
d
Su
m
m
o
n
s
I
s
s
u
e
d
Pa
r
k
i
n
g
T
i
c
k
e
t
s
Foster 102 0 0 0 0 0 0 0
Cummings 150 0 1 0 0 5 0 0
Austin 157 0 0 0 0 0 0 0
Bailey 182 0 2 0 1 2 1 0
Hurt, S 186 1 0 0 1 0 3 0
Drumond 187 0 0 0 0 0 0 0
Lawless 190 0 8 1 1 5 59 0
Hill 193 0 2 0 0 1 3 0
Froeschl 196 3 3 0 0 5 14 2
Caldwell 199 0 6 0 2 4 28 1
Keith 203 1 6 1 2 9 77 1
Chapman 205 1 3 0 0 5 11 1
Bray 206 0 1 0 1 3 2 1
Shrewbury 207 0 0 0 0 0 0 0
Stafford 208 3 24 6 10 31 48 0
Hoover 209 3 23 1 16 29 107 0
DiCarlo 210 1 11 0 3 20 12 0
Oconnor 214 2 13 0 4 19 40 1
Mitchell 215 1 51 0 24 60 47 3
Chandler 216 3 2 0 0 4 22 0
Moore 217 2 14 0 16 13 10 0
Brown 218 0 24 0 3 24 48 1
Alterio 219 0 5 0 1 3 18 0
TOTAL 21 199 9 85 242 550 11
3rd Quarter Report
Presented by: Fabricio D. Drumond
January 2019
2 Vinton Police Department
414
472
380
400
420
440
460
480
Traffic Stops
Jan-18 Jan-19
1179
1290
1100
1150
1200
1250
1300
Calls for Service
Jan-18 Jan-19
9% increase 14% increase
199
247
0
50
100
150
200
250
300
Traffic Summons
Jan-18 Jan-19
24% increase
42
36
32
34
36
38
40
42
44
Drug Cases
Jan-18 Jan-19
14% decrease
96
78
0
20
40
60
80
100
120
Overall Criminal Arrests
Jan-18 Jan-19
19% decrease
5
1
0
1
2
3
4
5
6
DUI Arrest YTD
Jan-18 Jan-19
80% decrease
February 2019
3 Vinton Police Department
471
256
0
100
200
300
400
500
Traffic Stops
Feb-18 Feb-19
1194
912
0
200
400
600
800
1000
1200
1400
Calls for Service
Feb-18 Feb-19
203
121
0
50
100
150
200
250
Traffic Summons
Feb-18 Feb-19
40% decrease 24% decrease
33
20
0
10
20
30
40
Drug Cases
Feb-18 Feb-19
39% decrease
93
58
0
20
40
60
80
100
Overall Criminal Arrests
Feb-18 Feb-19
38% decrease
15
4
0
5
10
15
20
DUI Arrest YTD
Feb-18 Feb-19
73% decrease
46% decrease
March 2019
4 Vinton Police Department
590
379
0
100
200
300
400
500
600
700
Traffic Stops
Mar-18 Mar-19
1385
1162
1050
1100
1150
1200
1250
1300
1350
1400
1450
Calls for Service
Mar-18 Mar-19
279
182
0
50
100
150
200
250
300
Traffic Summons
Mar-18 Mar-19
52
28
0
10
20
30
40
50
60
Drug Cases
Mar-18 Mar-19
123
66
0
20
40
60
80
100
120
140
Overall Criminal Arrests
Mar-18 Mar-19
25
9
0
5
10
15
20
25
30
DUI Arrest YTD
Mar-18 Mar-19
36% decrease 16% decrease 35% decrease
46% decrease 46% decrease 64% decrease
Highlights from Quarter 3 Statistics
5 Vinton Police Department
•Total Calls for CAD Incidents: 3,368
•Total Reports Written: 319
•Traffic Stops: 1,107
•Traffic Summons Issued: 550
•Traffic Accidents: 23
•Drug Cases: 84
Criminal Investigations Division Report
6 Vinton Police Department
•Total Cases for January – March Quarter: 28
•Open Cases: 8
•Closed (all): 20
Animal Control Quarterly Report
7 Vinton Police Department
Total CAD Incidents: 123
Code Enforcement Report
8 Vinton Police Department
January •Number of Cases: 6 •Open Cases: 3 •Closed Cases: 3 February •Number of Cases: 2 •Open Cases: 0 •Closed Cases 2 March •Number of Cases: 5 •Open Cases: 3 •Closed Cases: 2
3rd Quarter Statistics
Open: 6
Closed: 7
Total: 13
Events
•January
•Lancerlot Hockey Games – 1/11, 1/18, 1/19, 1/25, 1/26
•Lewis Gale Hospital CIT – 1/24
•February
•Lancerlot Hockey Games 2/8, 2/9
•March
•Lewis Gale Hospital CIT – 3/20, 3/21
Vinton Police Department
Training
•January
•Elder Abuse Training Course – 1/31
•Intox ER/IR II Breath Alcohol Operators’ Recertification – 1/9
•February
•Infant Death Investigations Course – 2/12
•Limited Access Certification (VCIN) – 2/22
•Investigative Interviewing & Advanced Interrogation – 2/26 through 3/1
•March
•RADAR, Taser, and Lidar Training
•Evidence Technician School – 2/25 through 3/8
Vinton Police Department
Meeting Date
April 16, 2019
Department
Planning and Zoning
Issue
Briefing on the proposed submittal for funds to the Virginia Department of Emergency Management
(VDEM) for funding through the Federal Emergency Management Agency (FEMA)’s Hazard Mitigation
Grant Program (HMGP) for the acquisition, occupant relocation, and demolition of a number of flood-
impacted properties in the Tinker Creek floodway area.
Summary
Summit Design and Engineering Services personnel has informed us that they would like to submit the
HMGP grant application on the Town’s behalf as part of the Vinton’s Comprehensive Community
Development (CCD) Neighborhood Project. Summit is the consulting firm that was hired in the Fall 2018
to assist us with the Virginia Department of Housing and Community Development (DHCD) housing
grant. The project would include approximately 19 residential units distributed among six parcels on
Cedar Avenue, Glade Street, and Etna Avenue. This area is part of the Cleveland neighborhood currently
under study for a future Community Development Block Grant (CDBG) for Neighborhood Revitalization.
The preliminary project budget is $928,965.00. Grant funds are available through the VDEM HMGP as
the result of Hurricane Florence (DR-4401) and Tropical Storm Michael (DR-4411) Emergency
Declarations.
The Town has been successful in acquiring flood-impacted properties over the years, including these
projects: (1) The Midway Flood Damage Mitigation Property Acquisition Project ($706,000: November
1996 – December 1999) that included the purchase and demolition 11 residential and 1 storage buildings
located within the floodway areas of Glade and Tinker Creeks, and the installation of a backwater flood
control valve on the Norfolk Southern (NS) Corporation Railroad Culvert in the vicinity of Glade Creek;
(2) Walnut Avenue Flood Hazard Mitigation Project ($280,000: May 2003 – July 2005) that involved the
purchase of 3 properties and the demolition of 2 residential structures located within the floodway areas of
the Tinker Creek.
Attachments
Project Description and Project Area Map.
Recommendations
No action required.
Town Council
Agenda Summary
Project Summary:
The Town of Vinton, having successfully acquired flood-impacted properties over the years to
ensure the health and welfare of its citizens and property owners, has the opportunity to
submit a request for funds to the Virginia Department of Emergency Management (VDEM) for
funding through the Federal Emergency Management Agency (FEMA)’s Hazard Mitigation Grant
Program (HMGP) for Acquisition, Relocation, and Demolition of a number of flood-impacted
properties in the Tinker Creek / Glade Creek floodway. The project would include
approximately 19 residential units distributed among 6 parcels on Cedar Ave., Glade St., and
Etna Ave. This area is part of the Cleveland neighborhood currently under study for a future
Community Development Block Grant for Neighborhood Revitalization.
Funds Summary:
Funds are available through the VDEM HMGP as the result of Hurricane Florence and Tropical
Storm Michael (DR-4401 and DR-4411).
The preliminary project budget includes the following:
• Acquisition of 15 residential structures $ 570,600
• Relocation of 19 units (est. 3 owners/16 renters) $ 155,000
• Moving Payments (using 5 room @ $1,300 avg.) $ 24,700
• Demolition of 15 units (incl abatement/tipping) $ 80,000
• Grant Management $ 44,015
• Relocation Assistance / Construction Management $ 50,000
• Pre-Application Costs $ 4,650
TOTAL $ 928,965
Cost Share Breakdown
• Federal (75%) $ 696,723
• State (20% pending approval) $ 185,793
• Local/Owner Match (5%) $ 46,449 (can be matched with CDBG funds)
Project Timeline:
Pre-application complete. April 30, 2019
Final application due date. May 31, 2019
State application submitted to FEMA estimated September 30, 2019
FEMA Award estimated October 31, 2020
Implementation beginning December 1, 2010
Project Activities:
Prepare and submit Pre-Application online.
Adopt Resolution to Authorize Preparation of Applications.
Prepare Property Owner Applications and Individual Environmental Surveys.
Complete Benefit Cost Analysis for each Application.
Request Match Funding and Submit Applications.
V
V
GARAGE
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´
Legend
Cleveland Neighborhood Boundary
FEMA Acquisition Properties
100yr Floodplain Overlay
VINTON CCD NEIGHBORHOOD PROJECT
CLEVELAND NEIGHBORHOOD
Bank
Commercial
Carillion
Clinic
Dry Cleaner
Commercial
V
V
Res-Comm Res-Comm
Meeting Date
April 16, 2019
Department
Administration
Issue
Consider adoption of a Resolution approving the 2019-2020 operating budget of the Roanoke
Valley Resource Authority.
Summary
Council was furnished a copy of the RVRA 2019-2020 operating budget at its April 2nd
meeting. In accordance with the Members Use Agreement, the annual budget of the Authority
must be submitted for approval by each of the governing bodies after approval by the RVRA
Board.
Dan Miles, Chief Executive Officer of the RVRA will be present at the meeting to make
comments and answer any questions.
Attachments
RVRA Budget Summary
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 16, 2019, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179
WHEREAS, the Town of Vinton, along with Roanoke County, the City of Roanoke and the
City of Salem are the governing bodies of the Roanoke Valley Resource
Authority (RVRA); and
WHEREAS, in accordance with the Amended and Restated RVRA Members and Facilities
Use Agreement dated July 1, 2016, the annual budget of the Authority must be
submitted for approval by each of the governing bodies after approval by the
RVRA Board; and
WHEREAS, on March 27, 2019, the RVRA Board approved the 2018-2019 annual budget in
the amount of $13,833,686.
NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby approve
the 2018-2019 operating budget in the amount of $13,833,686 to operate and maintain the
Roanoke Valley Resource Authority.
This Resolution shall be effective from and after the date of its adoption.
This Resolution adopted on motion made by ______________________, seconded by
________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 16, 2019
Department
Finance Department
Issue
Consider adoption of a Resolution approving the emergency purchase with Atlantic Machinery Inc.
in the amount of $239,203.00 for a 2019 Ravo 5-iSeries Compact Sweeper and approving the
financing through VML/VACo Finance.
Summary
The Public Works Department currently has a 2002 Street Sweeper that was unexpectedly taken
permanently out of service in March 2019 and the Department has worked through emergency
purchase procedures and was able to obtain a quote for an in-stock replacement from Atlantic
Machinery Inc., through a Sourcewell cooperative contract with a quote of $239,203.00 for a
2019 Ravo 5-iSeries Compact Sweeper.
An application was submitted to VML/VACo Finance for the lease purchase and bids were
received for said financing and Signature Public Funding has indicated its willingness to provide
financing for the Project in accordance with its proposal dated April 11, 2019
Council needs to approve the emergency purchase and the financing through VML/VACo
Finance
Attachments
Memorandum from VML/VACo Finance
Signature Public Funding Corp. Information Sheet
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
Virginia Local Government Finance Corporation Bryce W. Rowe, CFA
8 E. Canal Street, Suite 100 Senior Financial Analyst
Richmond, Virginia 23219
(804) 648-0635
April 11, 2019
MEMORANDUM
To: Ms. Anne Cantrell – Finance Director/Treasurer
From: Bryce Rowe
Re: VML/VACo Equipment Leasing – Town of Vinton, Virginia
Results of Bids for Equipment Lease
We are pleased to present the results of our request for proposals related to the Town of
Vinton’s lease financing for a new street sweeper.
VML/VACo Finance solicited proposals from several financial institutions active in the
equipment leasing market. Given the time constraint – the Town requested funding no later
than April 23 – we were pleased to receive three competitive bids from banks able to meet the
aggressive timeline. Signature Public Funding submitted the winning bid with an interest rate of
3.02% fixed for seven years. U.S. Bancorp submitted the cover bid, indicating an interest rate
of 3.04% fixed for seven years. The preliminary plan of finance is detailed below:
Program VML/VACo Equipment Leasing Program
Borrower Town of Vinton, Virginia
Program Administrator VML/VACo Finance
Purpose Lease purchase of a new street sweeper
Security Pledge Equipment Lease
Ms. Anne Cantrell
April 11, 2019
Page 2
Tax Treatment Tax‐exempt
Lease Amount $242,703
Final Maturity
7‐year term maturing April 19, 2026
Amortization Fully amortizing over term with level semi‐
annual debt service payments
Principal & Interest Due Semi‐annually on April 19th and October 19th,
commencing October 19, 2019
Prepayment Option
Pre‐payable by Town with a 1% penalty on any
interest payment date with 30 days’ notice
Anticipated Closing Date April 19, 2019
Please note that Signature Public Funding’s bid is subject to final credit approval and
acceptable documentation. A preliminary payment schedule is attached for your review as well
as the proposal and term sheet submitted by Signature Public Funding.
We look forward to working with you on this financing.
Thank you.
Attachments
Ms. Anne Cantrell
April 11, 2019
Page 3
Interest Rate: 3.02%
Date Funding
Amount
Semi-Annual
Payment Interest Principal Unamortized
Balance
Prepayment
Amount
4/19/19 242,703.00$ 242,703.00$ 245,130.03$
10/19/19 19,362.93 3,664.82 15,698.11 227,004.89 229,274.94
4/19/20 19,362.93 3,427.77 15,935.16 211,069.73 213,180.43
10/19/20 19,362.93 3,187.16 16,175.77 194,893.96 196,842.90
4/19/21 19,362.93 2,942.90 16,420.03 178,473.93 180,258.67
10/19/21 19,362.93 2,694.96 16,667.97 161,805.96 163,424.02
4/19/22 19,362.93 2,443.27 16,919.66 144,886.30 146,335.16
10/19/22 19,362.93 2,187.79 17,175.14 127,711.16 128,988.27
4/19/23 19,362.93 1,928.44 17,434.49 110,276.67 111,379.44
10/19/23 19,362.93 1,665.18 17,697.75 92,578.92 93,504.71
4/19/24 19,362.93 1,397.94 17,964.99 74,613.93 75,360.07
10/19/24 19,362.93 1,126.67 18,236.26 56,377.67 56,941.45
4/19/25 19,362.93 851.31 18,511.62 37,866.05 38,244.71
10/19/25 19,362.93 571.78 18,791.15 19,074.90 19,265.65
4/19/26 19,362.93 288.03 19,074.90 - -
Total 242,703.00 271,081.02 28,378.02 242,703.00
SEVEN YEAR AMORTIZATION SCHEDULE
PROPOSAL AND TERMS SHEET
Fixed Rate Equipment Lease Purchase Financing
Of A New Compact Sweeper
by and between
Signature Public Funding Corp.
and the
Town of Vinton, Virginia
Signature Public Funding Corp.,
a wholly-owned subsidiary of Signature Bank
-2-
Signature Public Funding Corp.
Douglas S. Dillon, Executive Sales Officer
600 Washington Avenue, Suite 305
Towson, Maryland 21204
(410) 704-0083
ddillon@signatureny.com
April 11, 2019
Mr. Barry W, Thompson, Town Manager
Town of Vinton
311 South Pollard Street
Vinton, VA 24179
RE: Tax-Exempt Lease Purchase Financing Of A New Compact Sweeper
Dear Mr. Thompson:
Signature Public Funding Corp. (“SPFC”) is pleased to present to the Town of Vinton,
Virginia (“Town”) a proposal for the financing of a new Compact Sweeper. The terms
and conditions of our proposal are outlined in the attached Proposal and Terms Sheet.
If you have questions about the proposal please contact me for clarification or follow-up.
It is a pleasure to offer this proposal to the Town and we look forward to a favorable
acknowledgment.
Sincerely,
Douglas S. Dillon
Executive Sales Officer
-3-
PROPOSAL & TERMS SHEET: BACKGROUND AND PARTIES
Town of Vinton, Virginia
LESSEE: Town of Vinton, VA (the “Town” or “Lessee”),
which shall be political subdivision or body corporate
and politic of the Commonwealth of Virginia and
qualify as a political subdivision within the meaning
of Section 103(c) of the Internal Revenue Code of
1986, as amended (the “Code”).
LESSOR: Signature Public Funding Corp., a wholly-owned
subsidiary of Signature Bank (“SPFC” or “Lessor”),
or its Assignee.
TYPE OF FINANCING: A Lease Schedule to a Master Lease Purchase
Agreement (the “Lease”). The Lease will be a Master
Equipment Lease Purchase Agreement whereby
Lessee is responsible for all costs of operation,
maintenance, insurance, taxes (if applicable) and the
like. Said Lease shall be subject to the annual
appropriation of funds by Lessee’s governing body.
Lease Payments will be calculated on a 30/360 basis.
The Lease will not be a general obligation of the
Lessee or the Commonwealth of Virginia. The Lease
shall be governed by and shall comply with all
applicable Commonwealth and federal laws and
regulations.
TAX EXEMPT STATUS: The Lease will be a tax-exempt lease financing such
that the interest component of the Lease Payments
will be excluded from the gross income calculations
of the Lessor’s federal and state taxes, and Lessee
covenants and agrees to comply with all requirements
of the Code and other rules, laws, regulations and
promulgations necessary to keep the interest portion
exempt from such income taxes, or, in the alternative,
Lessee will pay interest at a taxable interest rate
together with any fees or penalties resulting from its
non-compliance.
The Lessee reasonably anticipates the total amount of
tax-exempt obligations (other than private activity
bonds) to be issued by the Lessee during calendar
year 2019 will (or may not) exceed ten million
($10,000,000.00) dollars.
The Lessee will hold legal title to the Equipment, and
federal tax ownership will be deemed to be with the
Lessee.
-4-
The Lessor has not provided, nor will it provide tax
or accounting advice to the Lessee regarding this
transaction or the treatment thereof for tax and
accounting purposes. The Lessor is not a registered
financial advisor, nor registered with the MSRB or as
broker-dealer in securities. The Lessee has obtained
independent tax, financial advisory, securities and
accounting advice as it deems necessary. An 8038-G
will be provided with respect to the Lease executed in
connection herewith.
USE OF PROCEEDS: The “Equipment” will be a new Ravo 5-iSeries
Compact Sweeper with all standard equipment as
purchased under NJPA Contract No. 122917-AMI.
The delivering vendor will be Atlantic Machinery,
Inc. Equipment specifics like model number, MSN
and options will be more fully set forth on the Lease
Schedule and/or Acceptance Certificates delivered in
connection with the Lease. The “Equipment Cost”
and “Lease Proceeds” is estimated to not exceed
$242,703.00 inclusive of transaction costs. The final
lease proceeds may be adjusted for changes in the
final Equipment and/or transaction costs.
TERM, RATES, AND PAYMENTS:
TERM AMOUNT
INTEREST
RATE* STRUCTURE
FIRST
PAYMENT
DUE
NO. OF
PAYMENTS
PAYMENT AND
AMORTIZATION
7
YEARS $242,703 3.02% SEMI-ANNUAL In Arrears 14 See Annex A
*Interest Rate is equal to a margin over the average life Interest Rate SWAP as of April 11, 2019. The
Interest Rate is subject to an adjustment for changes in the Interest SWAP if the transaction does not close
before May 11, 2019. Once set, the Interest Rate will be fixed for the Term.
Sample amortization tables can be found attached hereto as Annex A.
-5-
PROPOSAL & TERMS SHEET: LEASE TERMS, AMOUNT, & RATES
Town of Vinton, Virginia
PREPAYMENT OPTIONS: The Lessee can exercise its right to prepay its
obligations under the Lease in whole (partial
prepayments are permitted with respect to damaged
items of Equipment or unused lease proceeds
remaining in the Escrow Account) on any scheduled
payment date following 30 days’ notice by paying the
Prepayment Price to the Lessor. Prepayment Price is
equal to the sum of: (a) the Lease Payment due on
such date, (b) all other amounts due and owing under
the Lease, and (c) 101% of the Remaining Principal
Balance.
SECURITY: The Lessee will grant Lessor a first priority and
perfected security interest in the Equipment, Escrow
Fund (if any), and all proceeds with respect to the
foregoing. Lessor will file UCC-1 financing
statements and fixture filings in order to perfect its
security interest at its cost and expense; provided,
however, that Lessee will provide Lessor with all
reasonably requested information in order to make
such filings. To the extent that any portion of the
Equipment consists of titled vehicles or equipment,
Lessee will list Lessor as a first position lienholder on
such titles. Lessee is obligated to make all Rental and
other Payments due under the Lease subject to its
appropriation in each Fiscal Year of sufficient
amounts of legally available funds.
ESCROW FUNDING: The Lessor has assumed paying the vendor upon
delivery and acceptance of the Equipment at closing.
If necessary, the transaction may fund into an Escrow
Account in order for this transaction to close by May
11, 2019. The escrow account would then be used to
pay equipment vendors, contractors and any
transaction expenses. If an escrow account is
utilized, then the Escrow Agent will be Signature
Bank. The Escrow Account will be governmed by the
Escrow Agent’s standard form of escrow agreement
with such changes as may be agreed to between the
parties. SPFC will review and approve escrow
disbursements prior to the Escrow Agent disbursing
funds. It is assumed that interest earnings, if any, will
accrue for benefit of the Lessee, and that unused
portions of the escrow account will be applied to the
Prepayment of the Agreement.
-6-
If an Escrow Fund is required, the Lessee will be
responsible for any escrow fees for administrative
and investment activities related to the escrow
account. The Signature Bank escrow account
standard administrative fee is $0.00.
REIMBURSEMENT: If the Town intends to be reimbursed for any cost
associated with the Equipment, the RFP or the Lease
financing, intent for reimbursement from the Lease
Proceeds must be evidenced and must qualify under
the Treasury Regulation Section 1.150.2.
INSURANCE: The Town will furnish evidence of continuing all-risk
property and casualty coverage for the greater of the
Prepayment Price and/or replacement value of the
Equipment and liability coverage of at least
$1,000,000 per occurrence for each property and
bodily injury liability, with a minimum of $5,000,000
aggregate for the Lease financed hereunder for the
full term thereof. Such property and liability
coverages shall, respectively, name Lessor as loss
payee and additional insured. Lessee may choose to
self-insure or provide alternate coverage on the terms
and conditions acceptable to and previously approved
by the Lessor.
AUTHORIZED SIGNORS: The Lessee’s governing body shall provide SPFC
with its resolution or other evidence of authority to
acquire the Equipment, enter into the Lease/financing
thereof, and to execute the Lease Documentation and
shall designate the individual(s) to execute all
necessary documents used therein.
LEGAL OPINION: The Lessee’s counsel shall furnish SPFC with a
validity and tax opinion covering, inter alia, the tax-
exempt nature of this transaction, the authority of the
Town, the approval of the Project, and the approval
of the documents used herein. This opinion shall be
in a form and substance satisfactory to SPFC;
however, such opinion may be delivered by the
Town’s internal counsel. Upon request by Lessee
and agreement of the Lessor, the tax portion of the
opinion may be waived for this transaction.
-7-
LEASE DOCUMENTATION: The Lease Documentation will be prepared by the
SPFC and is subject to approval by the Town and its
counsel. The Lessee will be responsible for a $0.00
documentation fee that can be financed with Lease
Proceeds. Documentation shall include all standard
representations, warranties, and covenants typically
associated with a transaction of this nature, including
any requirements of the SPFC’s credit approval.
RATE LOCK EXPIRATION: If funding does not take place by May 11, 2019, the
Interest Rate and Payments may be adjusted based on
the changes to the average life Interest Rate Swap in
effect on any of the three (3) days prior to funding.
Once set, the Interest Rate and Payments will remain
fixed for the term.
-8-
PROPOSAL & TERMS SHEET: PROPOSAL ACCEPTANCE
Town of Vinton, Virginia
ACCEPTANCE BY TOWN:
The Proposal & Terms Sheet submitted by Signature Public Funding Corp., has been reviewed,
agreed to, and accepted by the Town of Vinton, Virginia on ___________________, 2019.
AGREED AND ACCEPTED:
TOWN OF VINTON
By: ___________________________
Name:
Title:
Annex A: Sample Amortization tables illustrating funding on April 19, 2019
Interest Rate: 3.020%
Funding Semi-Annual
Unamortized Prepayment
Date Amount Payment Interest Principal Balance Amount
4/19/2019 242,703.00 - - - 242,703.00 245,130.03
10/19/2019 - 19,362.93 3,664.82 15,698.11 227,004.89 229,274.94
4/19/2020 - 19,362.93 3,427.77 15,935.16 211,069.73 213,180.43
10/19/2020 - 19,362.93 3,187.16 16,175.77 194,893.96 196,842.90
4/19/2021 - 19,362.93 2,942.90 16,420.03 178,473.93 180,258.67
10/19/2021 - 19,362.93 2,694.96 16,667.97 161,805.96 163,424.02
4/19/2022 - 19,362.93 2,443.27 16,919.66 144,886.30 146,335.16
10/19/2022 - 19,362.93 2,187.79 17,175.14 127,711.16 128,988.27
4/19/2023 - 19,362.93 1,928.44 17,434.49 110,276.67 111,379.44
10/19/2023 - 19,362.93 1,665.18 17,697.75 92,578.92 93,504.71
4/19/2024 - 19,362.93 1,397.94 17,964.99 74,613.93 75,360.07
10/19/2024 - 19,362.93 1,126.67 18,236.26 56,377.67 56,941.45
4/19/2025 - 19,362.93 851.31 18,511.62 37,866.05 38,244.71
10/19/2025 - 19,362.93 571.78 18,791.15 19,074.90 19,265.65
4/19/2026 - 19,362.93 288.03 19,074.90 - -
Total 242,703.00 271,081.02 28,378.02 242,703.00
Signature Public Funding Corp.
Information Sheet/ Doc. Request Form
Insurance Company/Agent Name:
Address:
City, State, Zip Code:
Phone & Fax Number:
Contact Name & Number:
Legal Counsel/ Bond Counsel Information:
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 16, 2019 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
WHEREAS, the Public Works Department currently has a 2002 Street Sweeper that was
unexpectedly taken permanently out of service in March 2019 ; and
WHEREAS, the Department has worked through emergency purchase procedures and was able
to obtain a quote for an in-stock replacement from Atlantic Machinery Inc.,
through a Sourcewell cooperative contract with a quote of $239,203.00 for a 2019
Ravo 5-iSeries Compact Sweeper; and
WHEREAS, an application was submitted to VML/VACo Finance for the lease purchase and
bids were received for said financing and Signature Public Funding has indicated
its willingness to provide financing for the Project in accordance with its proposal
dated April 11, 2019; and
WHEREAS, the funds for said purchase will be directly paid to Atlantic Machinery Inc.,
through financing secured through the VML/VACo.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve
the emergency purchase with Atlantic Machinery Inc. in the amount of $239,203.00 for a 2019
Ravo 5-iSeries Compact Sweeper.
BE IT FURTHER RESOLVED that the Vinton Town Council does hereby approve the
following:
1. The Town Council of the Town of Vinton, Virginia (the "Council") has determined it is
in the best interest of the Town of Vinton, a body politic of the Commonwealth of
Virginia (the "Town") to undertake the financing of a street sweeper (the “Project”), and
the Finance Director has now presented a proposal for the financing of such Project.
2. Signature Public Funding has indicated its willingness to provide financing for the
Project in accordance with its proposal dated April 11, 2019. The amount financed shall
not exceed $242,703, the annual interest rate (in the absence of default or change in tax
status) shall not exceed 3.02%, and the financing term shall not exceed seven years from
closing.
3. The recitals above are found and determined to be a part of this resolution.
4. All financing contracts and all related documents for the closing of the financing (the
“Financing Documents”) shall be consistent with the foregoing terms. All officers and
employees of the Town are hereby authorized and directed to execute and deliver any
2
Financing Documents, and to take all such further action as they may consider necessary
or desirable, to carry out the financing of the Project as contemplated by the proposal and
this resolution.
5. The Finance Director is hereby authorized and directed to hold executed copies of the
Financing Documents until the conditions for the delivery of the Financing Documents
have been completed to such officer's satisfaction. The Finance Director is authorized to
approve changes to any Financing Documents previously signed by Town officers or
employees, provided that such changes shall not substantially alter the intent of such
documents or certificates from the intent expressed in the forms executed by such
officers. The Financing Documents shall be in such final forms as the Finance Director
shall approve, with the Finance Director’s release of any Financing Document for
delivery constituting conclusive evidence of such officer's final approval of the
Document’s final form.
6. The Town shall not take or omit to take any action the taking or omission of which shall
cause its interest payments on this financing to be includable in the gross income for
federal income tax purposes of the registered owners of the interest payment obligations.
7. To the extent necessary, the Town intends that the adoption of this resolution will be a
declaration of the Town’s official intent under Treas. Reg. §1.150-2 (the “Reimbursement
Regulations”) promulgated under the Internal Revenue Code of 1986, as amended, to
reimburse expenditures for the project. The Town intends that funds that have been
advanced, or that may be advanced, from the Town’s general fund, or any other Town
fund related to the project, for project costs may be reimbursed from the financing
proceeds.
8. All prior actions of Town officers in furtherance of the purposes of this resolution are
hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in
conflict with this resolution are hereby repealed, to the extent of the conflict.
9. This resolution shall take effect immediately.
This Resolution adopted on motion made by _______________, seconded by _________________,
with the following votes recorded:
AYES:
NAYS:
APPROVED:
____________________________________
Bradley E. Grose, Mayor
ATTEST:
3
____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 16, 2019
Department
Council
Issue
Consider adoption of a Resolution in recognition of the Roanoke Valley-Alleghany Regional
Commission on its 50 years of service to the Region
Summary
In 2019, the Roanoke Valley-Alleghany Regional Commission (RVARC) is celebrating 50 years
of promoting and supporting regional collaboration. The RVARC serves to foster
intergovernmental cooperation by bringing together elected and appointed officials and citizens
to discuss common needs and develop solutions to regional issues.
Mayor Grose, Chairman of the RVARC has asked that all of the member localities consider
adopting a Resolution recognizing the 50th anniversary
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY,
APRIL 16, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179.
RESOLUTION IN RECOGNITION OF THE ROANOKE VALLEY-
ALLEGHANY REGIONAL COMMISSION ON ITS 50 YEARS OF
SERVICE TO THE REGION
WHEREAS, in 1966, the General Assembly created the Metropolitan Areas Study Commission
(the Hahn Commission), which found that a holistic approach to solving local and
regional problems needed to be taken and recommended a new concept, the creation
of planning district commissions and service district commissions; and
WHEREAS, the Virginia Area Development Act (VADA) passed in 1968 created the planning
district commission framework “to encourage and facilitate local government
cooperation and state-local cooperation in addressing on a regional basis, problems
of greater than local significance”; and
WHEREAS, following passage of the VADA, the Commonwealth undertook an aggressive effort
to establish planning district commission boundaries, the last of which were
announced in 1969, and within one year, planning district commissions were
established in 19 of the original 22 districts; and
WHEREAS, in 2019, the Roanoke Valley-Alleghany Regional Commission, is celebrating 50
years of promoting and supporting regional collaboration; and
WHEREAS, the Roanoke Valley-Alleghany Regional Commission serves to foster
intergovernmental cooperation by bringing together elected and appointed officials
and citizens to discuss common needs and develop solutions to regional issues; and
WHEREAS, over the last 50 years, the Roanoke Valley-Alleghany Regional Commission
supported its member local governments by conducting studies and identifying
solutions in the areas of transportation, economic development, infrastructure, the
environment, and community development; and
WHEREAS, the Roanoke Valley-Alleghany Regional Commission often serves as a liaison
between local and state governments, partnering with the Commonwealth of
Virginia to carry out state initiatives at the local and regional level; these
partnerships have included working cooperatively with state agencies on projects
such as developing regional water supply plans, preparing transportation plans, and
assisting localities with Community Development Block Grants; and
WHEREAS, the Roanoke Valley-Alleghany Regional Commission is committed to promoting
opportunities for regional collaboration and expanding the types of services it
provides to its member governments; and
2
WHEREAS, the Roanoke Valley-Alleghany Regional Commission takes great pride in its 50
years of accomplishments, while recognizing the importance of looking ahead to the
challenges of the future.
NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council commends the
Roanoke Valley-Alleghany Regional Commission on the occasion of its 50th Anniversary and
recognizes the many important programs and services it has provided to the region since 1969; and
BE IT FURTHER RESOLVED, that the Clerk of the Town of Vinton prepare a copy of this
resolution for presentation to the Roanoke Valley-Alleghany Regional Commission as an
expression of the Town’s appreciation for the vital support provided by the Roanoke Valley-
Alleghany Regional Commission to local governments, the region’s citizens, and the
Commonwealth of Virginia.
This Resolution was adopted on motion made by Council Member , seconded by
Council Member , with the following votes recorded:
AYES:
NAYS:
APPROVED:
Bradley E. Grose, Mayor
ATTEST:
______
Susan N. Johnson, CMC, Town Clerk
Meeting Date
April 16, 2019
Department
Administration
Issue
Consider nominations for the 2019 VML Policy Committees
Summary
The Virginia Municipal League is accepting nominations for its 2019 Policy Committees. A
description of the Policy Committee process is attached, along with our 2018 list. This
information must be submitted to VML no later than Thursday, April 25th.
Attachments
2019 VML Policy Committee Information
2018 List
Recommendations
Motion to nominate and approve committee assignments
Town Council
Agenda Summary
1
VML’s Legislative and Policy Committee Process
Each year the Virginia Municipal League develops two separate documents -- a legislative program
and a compilation of policy statements -- through a process that involves the Legislative Committee
and six separate policy committees. The Legislative Committee is responsible for developing the
legislative program, but it may also rely on input from the policy committees to do so. The policy
committees develop broad policy statements, in addition to submitting specific legislative
recommendations for consideration by the Legislative Committee.
Legislative Committee
What is the role of the Legislative Committee?
The Legislative Committee is responsible for considering and developing positions on existing or
proposed state and federal legislation or regulations, and urging the enactment or amendment of, or
opposition to, such legislation or regulations.
How is the Legislative Committee appointed?
VML’s Constitution spells out the composition of the Legislative Committee. The committee
consists of 24 individuals holding local elective or appointed positions, all appointed by VML’s
President. Of the 24 members, 12 must be representatives of cities and urban counties with
populations in excess of 35,000, six must be representatives of cities and urban counties with
populations of 35,000 or less, and six must represent towns.
What is included in VML’s Legislative Program?
The legislative program adopted by the Legislative Committee reflects specific legislative objectives
that VML hopes to achieve during the upcoming legislative session. It is subject to the approval of
VML’s membership at the annual conference.
What is the relationship between the legislative committee and VML’s policy committees?
The Legislative Committee meets prior to the policy committees to identify issues that it would like
the committees to consider for potential inclusion in the league’s legislative program. It meets again
after the policy committees have met to consider their recommendations.
Policy Committees
What is the role of the policy committees?
Policy committees receive briefings on select statewide issues, consider possible changes to the
policy statement, and develop legislative recommendations for the Legislative Committee to
consider.
How are policy committees appointed?
Policy committee membership consists of elected and appointed officials of full-member local
governments. Nomination information is sent in the spring to each locality, and each local
government determines which of its officials will be nominated for each of the six policy
committees. Each local government may nominate up to two people per policy committee, at least
one of whom must be an elected official.
2
What are the benefits of serving on a policy committee?
VML policy committees offer members an opportunity to learn about current and emerging
statewide issues that affect local governments, to develop through policy statements the broad
philosophical framework that guides the league, and to network with local officials with similar
policy interests.
How many policy committees are there?
There are six policy committees: community and economic development, environmental quality,
finance, general laws, human development and education, and transportation.
What issues does each policy committee cover?
• Community & Economic Development: Authority, administration, and funding of local
governments to manage a full range of community and economic development issues, including
business development and retention, international competitiveness, infrastructure development
and investment, planning, land use and zoning, blight, enterprise zones, housing, workforce
development and historic preservation.
• Environmental Quality: Natural resources and the authority of local governments to manage
the environment, including water resources and quality, solid and hazardous waste management,
air quality and the Chesapeake Bay.
• Finance: Powers, organization and administration of local government financing, including
taxing authority, debt financing, state aid to local governments and federal policies affecting local
finance issues.
• General Laws: Powers, duties, responsibilities, organization and administration of local
governments, including state-local and inter-local relations, conflicts-of-interest, freedom-of-
information, information management and personnel, telecommunications, utilities and law
enforcement, jails and courts issues.
• Human Development and Education: Management and funding of social services, prek-12
education, health, behavioral health, juvenile justice, recreation, rehabilitation and aging.
• Transportation: Development, maintenance, and funding of a comprehensive land, sea and air
transportation system for the Commonwealth, and federal, state and local roles in the provision
and regulation of transportation.
What is a policy statement?
Each policy committee develops a policy statement that covers issues in its respective area. The
policy statement expresses the agreement of VML’s membership on matters of interest to local
governments. The statement generally addresses broad, long-term, philosophical positions. The
VML membership approves the policy statements at its annual meeting.
How do policy statements differ from VML’s legislative program?
Policy statements are general in nature. They reflect local governments’ positions on a range of
issues. The Legislative Program is more specific and immediate. It is limited to legislative positions
that VML expects to lobby on during the upcoming legislative session.
VML 2018 Policy Committee Nominations
Please return this form by April 18 to Joni Terry at VML, P.O. Box 12164, Richmond, VA 23241; Fax 804/343-3758; email:
jterry@vml.org
Environmental Quality
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Finance
Name & Title: ______________________________________________________
Name & Title: ______________________________________________________________________________
General Laws
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Name & Title: ______________________________________________________________________________
Signed: _______________________________________Locality:____________________________________
(Mayor/Chair, or Manager/Administrator)
Community & Economic Development
Name & Title: ____________Keith Liles, Vice Mayor___________________________________________________
Name & Title: _______Richard W.___ __________________Peters, Assistant Town Manager/Director ________________________of Economic ________Developmen_______t___________
Janet Scheid, Council Member
Anita McMillan, Planning & Zoning Director
Bradley E. Grose, Mayor_____
Anne Cantrell, Treasurer/Finance Director
Thomas L. Foster, Police Chief
Barry W. Thompson, Town Manager
Human Development & Education
Name & Title: __Sabrina McCarty, Council Member_________________________________
______________Donna Collins, Human Resources __________________Director__Name & Title: __ ___________________________
Transportation
Name & Title: __Michael W. Stovall_______, Council Member___________________________________________________
Joey Hiner, Public Works Director
Town of Vinton
Meeting Date
April 16, 2019
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee met on April 8, 2019. The following items were discussed at the
meeting:
• Chamber of Commerce
• Police Department Donation Resolution
• Police Department Budget Transfer Resolution
• Public Works Scrap Metal Resolution
• Gish Mill Study Grant Budget Resolution
• FY2020 Budget Update
• Purchasing Policy
• Vinyard Flower Trust
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 16, 2019
Department
Administration
Issue
Work Session – Further discussion on the proposed FY 2019-2020 budget
Summary
Anne Cantrell will review the attached PowerPoint presentation at the Work Session.
Attachments
PowerPoint presentation
Recommendations
Council needs to authorize the advertising of a Public Hearing for the budget and the increase in
the Meals Tax
Town Council
Agenda Summary
FY2020 BUDGET WORK SESSION
Town Council Meeting 4/16/2019
FY2020 BUDGET WORK SESSION
•SEPTEMBER 2018: CIP Request Forms distributed to Departments
•NOVEMBER 2018: CIP Request Forms turned in to Finance Department
•DECEMBER 2018: Mail Letters to Community Organizations
•JANUARY 2019: Operating & Payroll Budget Files send to Departments
•FEBRUARY 2019: Preliminary Budget Review
•MARCH 2019: Advertise Tax Rate & Budget Work Session
•Staff worked with Council to obtain budget priorities for upcoming year.
•APRIL 2019: Tax Rate Adoption & Additional Budget Work Session
•Staff used budget priorities to create a balanced budget proposal.
•Town Manager reviewed staff budget proposal to finalize the Manager’s Requested Budget.
•Finance Committee briefed on April 8, 2019
•Planning Commission Presentation April 11, 2019
2 Finance Department/Treasurer’s Office
FY2020 BUDGET WORK SESSION
NEXT STEPS
•APRIL 16, 2019 – Council Budget Work Session
•APRIL 30, 2019 – Distribute Proposed Budget Document
•MAY 7, 2019 – Budget Public Hearing
•MAY 21, 2019 – Adoption of FY2020 Budget
•JUNE 2019 – Distribute Final Budget Document
•JULY/AUGUST 2019 – Apply for GFOA Budget Award
3 Finance Department/Treasurer’s Office
FY2020 BUDGET WORKSESSION
Budget Change Amount
Increase Meals Tax to 6.0% 243,270.00
Increase Pari-mutuel Tax Revenue 350,000.00
Fund Match Requirement for Mountain View Road (350,000.00)
Decrease 3 New Position Requests 119,811.00
Decrease Overtime Budget in 200.8101 5,250.00
Fund 2% Employee Raise effective 7/1/2019 (75,750.00)
Decrease Volunteer Request to Prior Year Amount 11,000.00
Increase for AEP Steering Committee Contribution (1,095.00)
Decrease Council Replacement of Equipment 1,000.00
4 Finance Department/Treasurer’s Office
FY2020 BUDGET WORKSESSION
Decrease CPR Training in HR 1,250.00
Decrease Various in Treasurer’s Office 2,750.00
Increase Overtime in Police Department (10,750.00)
Decrease Maintenance in Police Department 2,000.00
Increase Insurance in Police Department (2,000.00)
Decrease Firearms & Ammo to Prior Year Amounts 11,568.00
Decrease Lease Payment to 5 Additional Cars on 9/1 67,736.00
Increase Property Insurance on Fire-EMS Building (2,270.00)
Decrease Various in Highway, Streets, and Bridges 12,460.00
Decrease Paving and Striping to Prior Year Amounts 50,000.00
5 Finance Department/Treasurer’s Office
FY2020 BUDGET WORKSESSION
Decrease Contractual Services in Traffic Signal Acct 10,000.00
Decrease Building Maintenance to Prior Year Amount 5,000.00
Decrease Special Projects in Special Program Acct 1,750.00
Reduce Replacement of Equipment Senior Center 5,000.00
Decrease Various in Planning & Zoning 28,500.00
Decrease Special Project in Economic Development 10,000.00
Decrease Gish Mill in Economic Development 15,000.00
Reduce Stormwater Transfer 532.00
Increase CIP Computer Replacement in Police (22,000.00)
Increase CIP Salt Spreaders & Covering (96,000.00)
6 Finance Department/Treasurer’s Office
FY2020 BUDGET WORKSESSION
Increase CIP (2) Zero Turn Lawn Mowers (10,500.00)
Increase CIP Enclosed Mowing Trailer (7,500.00)
Increase CIP Garthright Bridge Funding (5,000.00)
Increase CIP Town Gateway Signs (9,012.00)
Budget Impact 362,000.00
Departmental Request Budget Deficit (362,000.00)
Manager’s Budget Request Surplus (Deficit) 0.00
7 Finance Department/Treasurer’s Office
FY2020 BUDGET WORKSESSION
8 Finance Department/Treasurer’s Office
FY2020 BUDGET WORKSESSION
Budget Highlights
•No increase in Real Estate or Personal Property Tax Rates
•Proposed Meals Tax Increase to 6.0%
•New Revenue Source – Pari-mutuel Tax
•2.0% Raise for All Employees
•Additional Position Funded in the Police Department
•Re-opening of the Capital Improvement Fund
•Match set aside for Mountain View Road VDOT Application
9 Finance Department/Treasurer’s Office