HomeMy WebLinkAbout4/17/2018 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, April 17, 2018
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Police Department – Chief Tom Foster
a. Report on the Department
b. Officer of the Month for March
2. Vinton Volunteer First Aid Crew Report for March 2018 – Chief Wayne Guffey
3. Vinton Volunteer Fire Department Report for March 2018 – Chief Richard Oakes
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
J. BRIEFINGS – TOWN MANAGER
1. Overview of Town Manager’s Recommended Budget for FY2018-2019 – Anne
Cantrell/Town Manager
Matthew S. Hare, Vice Mayor
Keith N. Liles, Council Member
Sabrina McCarty, Council Member
Janet Scheid, Council Member
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
2. Briefing on a Contract to accept a $30,000 grant from the DHCD for an Urban
Housing Rehabilitation Planning Grant – Pete Peters
K. ITEMS REQUIRING ACTION – TOWN MANAGER
L. TOWN MANAGER
M. REPORTS FROM COUNCIL COMMITTEES
1. Finance Committee
2. Highway Safety Committee
3. Public Works Committee
N. MAYOR
O. COUNCIL
P. ADJOURNMENT
NEXT TOWN COUNCIL/COMMITTEE MEETINGS:
May 1, 2018 – 7:00 p.m. – Regular Council Meeting followed by Budget Work Session – Council
Chambers
NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT.
will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to
participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the
meeting date so that proper arrangements may be made.
Meeting Date
April 17, 2018
Department
Police
Issue
Police Department
a. Report on the Department
b. Officer of the Month for March
Summary
Chief Foster will give a report on the efforts of his Department
Chief Foster will also read his Memo and recognize the Officer of the Month, Officer Jeremy
Shrewsbury.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 17, 2018
Department
Vinton Volunteer First Aid Crew
Issue
Report for March 2018
Summary
Chief Wayne Guffey will be present to give this report to Council.
Attachments
March 2018 Report
Recommendations
No action required
Town Council
Agenda Summary
Vinton First Aid Crew Inc.
P.O. Box 314
Vinton VA 24179
Office of the Chief
WGuffey@vintonems.com
April Council Report
Volunteer Truck hours was 480 of 480 possible hours for 100 %
Had 2 units marked up 186 hours
We had a unit in service 100% of the volunteer time
204 calls
o 82 career hour calls Monday thru Friday 0600-1800
o 122 Volunteer hours calls Night, weekend.
Call Break Down
o ALS 120
o BLS 39
o Fire Calls 16
o Accidents 11
o Service Calls 10
o Assist Rescue 5
o Rehab Calls 3
o Standbys 1
o Tech Rescue 1
Call Location
o Vinton 130
o East County 40
o Bedford 4
o Roanoke City 1
o Roanoke County 25
Medic truck marked up 98 % and a BLS Unit 2%
Responded to 108 out of 122 calls doing volunteer hours 89%
Handled 106 out of 122 calls doing volunteer hours 87%
o Out of the 16 calls career handled
o 12 were 2nd emergency calls
o 2 were self-dispatched
Fractile Response time was 9.50
2406 man hours for the month of March
Total of 120 transports
o Career 58
o Volunteer 62
Wayne Guffey
Chief
01-18 02-18'03-18 04-18 05-18 06-18 07-18 08-18 09-18 10-18 11-18 12-18
TOTAL 227 251 204 0 0 0 0 0 0 0 0 0 682
DAYLIGHT CALLS 06-18 98 117 82 297
VOLUNTEER 18-06 129 134 122 385
98
11
7
82
12
9
13
4
12
2
0
20
40
60
80
100
120
140
160
01-18 02-18'03-18 04-18 05-18 06-18 07-18 08-18 09-18 10-18 11-18 12-18
DAYLIGHT CALLS 06-18
VOLUNTEER 18-06
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer unit in service 100 100 100 100.0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer unit in service 100 100 100
100 100 100
0
20
40
60
80
100
120
Ax
i
s
T
i
t
l
e
Percentage of Unit in Service
98
11
7
82
12
9
13
4
12
2
0
20
40
60
80
100
120
140
160
01-18 02-18'03-18 04-18 05-18 06-18 07-18 08-18 09-18 10-18 11-18 12-18
DAYLIGHT CALLS 06-18
VOLUNTEER 18-06
ALS 120
BLS 39
FIRE CALLS 16
ACCIDENTS 11
SERVICE 10
ASST RESCUE 5
REHAB 3
STANDBYS 1
TEC RES 1
120
39
16
11 10
5 3 1 1
0
20
40
60
80
100
120
140
ALS BLS FIRE CALLS ACCIDENTS SERVICE ASST RESCUE REHAB STANDBYS TEC RES
March 2018 Call Break Down
204 Total Calls
130
40
4
0 0 1
25
0
20
40
60
80
100
120
140
Vinton East County Bedford Botetourt Franklin City Roanoke County
Chart Title
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg
ALS 95 100 98 97.7
BLS 5 0 2 2.3
95
100 98
5
0 2
0
20
40
60
80
100
120
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
ALS
BLS
ALS/BLS percentage of truck mark up-ALS is perfereed
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Calls Dispatched 129 134 122 385
Calls Responded 105 107 108 320
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Calls Dispatched 129 134 122 0
Calls Responded 105 107 108
129 134
122
0
105 107 108
0
20
40
60
80
100
120
140
160
Ax
i
s
T
i
t
l
e
Calls Dispatched that the crew responded too
12
9
13
4
12
2
0 0 0 0 0 0 0 0 0
10
0
10
6
10
6
0 0 0 0 0 0 0 0 0
0
20
40
60
80
100
120
140
160
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Calls Dispatched
Calls Handled
Calls that were disptached that the
volunteer crew handled
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec AVG
Fractile Response 9.56 8.21 9.5 9.09
9.56
8.21
9.5
7.5
8
8.5
9
9.5
10
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Fractile Response
Goal is under 12
minutes
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Man Hours 1815 1676 2406 5897
1815
1676
2406
0
500
1000
1500
2000
2500
3000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Man Hours
Man Hours
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Career 86 103 58 247
Volunteer 50 66 62 178
Total 136 169 120 0 0 0 0 0 0 0 0 0 425
86
103
58
50
66 62
136
169
120
0 0 0 0 0 0 0 0 0
0
20
40
60
80
100
120
140
160
180
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Transports
Career Volunteer Total
Meeting Date
April 17, 2018
Department
Vinton Volunteer Fire Department
Issue
Report for March 2018
Summary
Chief Richard Oakes will be present to give this report to Council.
Attachments
March 2018 Report
Recommendations
No action required
Town Council
Agenda Summary
March 2018 Vinton Vol. Fire Staffing
3-6-18 - 30 man hours
3-7-18 - 6 man hours
3-8-18 - 2 man hours
3-11-18 - 7 man hours
3-13-18 - 33 man hours
3-16-18 - 34 man hours
3-17-18 - 12 man hours
3-18-18 - 2 man hours
3-19-18 - 4 man hours
3-23-18 - 12 man hours
3-29-18 - 4 man hours
Total Man Hours - 146
Top 3 Man Hours for March 2018
Josh Parker - 60 Man Hours
Richard Oakes - 39 Man Hours
Benny Powell - 16 Man Hours
Calls Dispatched to Vinton Fire Department for March 2018 - 58
Calls dispatched during Volunteer Hours - 23
Calls dispatched during Career Hours - 35
Meeting Date
April 17, 2018
Department
Administration
Issue
Overview of Town Manager’s Recommended Budget for FY2018-2019
Summary
The Town Manager and Treasurer/Finance Director will present the overview of the
recommended budget that was delivered to Council on Friday, April 13, 2018.
The FY2018-2019 proposed budget will be placed in the Town’s Dropbox and on the Town’s
website on Monday, April 16, 2018.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 17, 2018
Department
Administration
Issue
Briefing on a Contract to accept a $30,000 grant from the DHCD for an Urban Housing
Rehabilitation Planning Grant.
Summary
Vinton staff recently applied to DHCD for a Planning Grant for the development of an Urban
Housing Rehabilitation Program.
Staff established a Management Team comprised of 16 Community Stakeholders and has met
three times since December 2017 to seek input and provide guidance on the desired outcomes
and targeted focus of the program. Staff has also completed a physical assessment of the
proposed project area and submitted a summary report to DHCD.
The $30,000 Planning Grant has been award to the Town to fully develop a Housing
Rehabilitation Strategy and Plan of Work for a future Community Development Block Grant
(CDBG) application that would provide for implementation and construction.
The planning grant requires no match, although the reimbursement is contingent to the staff
meeting various required benchmarks and deadlines during the duration of the 15 month
contract.
Attachments
Draft Contract
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
April 17, 2018
Department
Finance/Treasurer
Issue
Reports from Council Committees:
1. Finance Committee
2. Highway Safety Committee
3. Public Works Committee
Summary
The Finance Committee met on April 9th, the Highway Safety Committee met on April 10th and
the Public Works Committee met on April 5th.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary