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Home My WebLink About4/18/2017 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, April 18, 2017 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes of the regular Council meeting of March 21, 2017. 2. Consider approval of the minutes of the regular Council meeting of April 4, 2017. G. AWARDS, PRESENTATIONS, PROCLAMATIONS 1. Request for funding presentation: a. Dogwood Festival Committee – Joey Nicely 2. Recognition of Promotions and Officer of the Month for March 2017 - Chief Tom Foster 3 Report on the Vinton Volunteer First Aid Crew for March 2017 – Chief Wayne Guffey H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 I. TOWN ATTORNEY J. ITEMS REQUIRING ACTION 1. Consider approval of the renewal of the Lease between the Town and The Advancement Foundation for property located at 227 South Pollard Street (upper level of the Health Department Building) for a one-year term commencing on April 21, 2017 – Annette Patterson 2. Consider adoption of a Resolution approving the 2017-2018 operating budget of the Roanoke Valley Resource Authority – Dan Miles 3. Consider adoption of a Resolution approving the 2017-2018 operating budget for the Roanoke Valley Regional Cable Television Committee – Elaine Bays-Murphy 4. Consider adoption of a Resolution for Change Order No. 2 in the amount of $16,475 for the Glade Creek Greenway Phase 1 construction project – Anita McMillan 5. Consider adoption of a Resolution authorizing the transfer of funds to pay off the 2015 Public Works Hook Truck Lease Purchase in the amount of $110,316.93 – Anne Cantrell K. TOWN MANAGER L. FINANCIAL REPORT FOR FEBRUARY 2017 M. MAYOR N. COUNCIL O. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: April 18, 2017 – 6:00 p.m. – Finance Committee Meeting – Administrative Conference Room April 27, 2017 – 7:30 a.m. – Public Works Committee Meeting – Public Works Conference Room May 2, 2017 – 7:00 p.m. – Council Meeting – Council Chambers May 9, 2017 – 3:00 p.m. – Finance Committee Meeting – Administrative Conference Room NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date April 18, 2017 Department Town Clerk Issue 1. Consider approval of the minutes of the regular Council meeting of March 21, 2017. 2. Consider approval of the minutes of the regular Council meeting of April 4, 2017. Summary None Attachments March 21, 2017 minutes April 4, 2017 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, MARCH 21, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Treasurer/Finance Director Tom Foster, Police Chief Joey Hiner, Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The roll with Council Member Liles, McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Roll call After a Moment of Silence, Council Member McCarty led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced events: March 23-6:30-8:00 p.m.-Roanoke County Re-Imagine 419 Draft Plan Reveal- South County Library; March 28-10:00 a.m.- Senior Expo at War Memorial and March 30- 6:30 p.m.-Roanoke Valle Elementary School and April 1–9:00 a.m.-12 Noon Clean Valley Day. Playhouse begins their 2017 s first play being the Belle of Amherst-March 21- April 9 with Saturdays and Sundays at 2:00 p.m. 29th. Council Member Scheid made a motion to approve the Consent Agenda as presented; the 2 and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Approved minutes of the regular Council meeting of March 7, 2017 The next item on the agenda was a Proclamation for Vietnam Veterans Day. Council Proclamation. Chief Foster next read his Memo recognizing Jeremy Shrewsbury as Officers of the Month for February. Both were present at the meeting. The next item on the agenda was the report February 2017. Chief Wayne Guffey reported that the volunteer truck was marked up 432 possible hours for 127%; the med was marked up 89% and the BLS Unit 11%; they responded to 96 out of 118 calls and handled 92 at 78%. The fractile response time was 8.73 with a total of 1,979 man hours for the month. They currently have 51 members on roll with five in the application process made comments and introduced Melissa Andersen and Courtney Cherry. for funding presentation for the Vinton Volunteer Fire Department. Chief commented that his budget request is for $19,000. He then broke down his r the Chief’s pay; $8,000 for equipment replacement; $2,500 for training out-of-town; paging system. certi He also has two interest forms. They are trying to have the truck staffed more often each week, two members who are try 3 They used part of the funds from last year to purchase a turn- understands of getting a washer for this same purpose. They also purchased new furniture for the dayroom. The next item on the agenda was to consider adoption of a Resolution complete radio- business book of one inch radio- business book. Currently approximately one- funding will fund the other half. investment will pay itself back because these meters will commented that these meters will also any meter when they receive a complaint from a customer of a high reading. There are over 500 takes approximately three days approximately half a day. Vice Mayor Hare made a motion to Resolution as presented seconded by Council Member Scheid and carried by the following roll call members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Outlay account in the Water & to allow Finance to complete radio-read meter installation in the business book The next item on the agenda was to consider adoption of a Resolution transferring $25,000.00 Economic Development Budget for the Gish Mill Redevelopment Feasibility Study. Pete Peters this matter at their March 7th purpose of the study is to access the current site 4 Committees. If approved, the study will begin in April and is anticipated to be completed by mid- available grant funds to help fund the study and the eventual rehab. Council Member Liles made a motion to adopt the Resolution as presented seconded by Council Member Scheid and carried by the following roll call members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution t Redevelopment Feasibility Study The next item on the agenda was a briefing on Community Survey on Public Safety and Law Enforcement to be con Department. purpose of the survey baseline of the le community with five key components— satisfaction. Chief Foster next commented the survey will be provided through local media, a notice on contact. another one mid-S sometime in late-Fall. As soon as some of the results are in, they plan to share that data with Council and Town staff and other social media so citizens will also know their concerns. Vice Mayor Hare commented on a survey that was done several years ago where there drawing for an iPad for those who completed the dissuade individuals from identifying themselves in order to be eligible for the drawing. He would look into it further. 5 responded that the grant runs through December of this year. Ms. Scheid then asked if the survey had to comple period and Chief Foster responded yes. Ms. good response rate and Chief Foster responded that he was not sure. With regard to the Mobile receive specifications. on consideration of participating in the Elizabeth Campaign. The Town Manager commenting that t requesting that the T history of the Campaign and indicated that Mr. Bestpitch sent the same information to Roanoke County for their consideration. Once participate, Mr. Bestpitch Carlin at WSLS- publicizing our efforts. The Town Manager the agenda. with Mary Beth Layman from Vinton on the Roanoke Valley M Committee. would develop its own program or if would develop a program. The Town Manager City’s efforts. However, we could incorpo our Veteran’s Day event along with providing information in our Information Center and having a link on our website. The Town Manager further commented that Mr. 6 Miller from the Stonewall Jackson Chapter of the Association of the US Army along with Wendi Salem, and Mary Beth Layman from the Town on the Roanoke Valley M Commemoration Committee. He indicated that he could call Mr. Bestpitch and Ms. Scheid responded that it would help to understanding of what we Town and also to support the other localities. The Town Manager commented that he and Chief Foster met with Sheriff Orange We will be providing a map and the orange bags. The data has been received from Valley Metro on the January ridership survey. They will be coming to the April 10th discussing a fare increase on the FIXED rate, but made required any fare increase. The Virginia Department of Historic Resources at their March 16th Landmark Regist National Register of Historic Places, which should occur within the next 90 days. information has been received yet from FEMA. The Town Friday and expressed appreciation Committee. Chief Foster commented on came out of the meeting with Sheriff Orange. The Town along with other agencies is no longer able to use shooting range. They have been associated with them. Sheriff O 7 Dixie Caverns to conduct their firearms training twice a year. an update on the vendor at the Farmers’ Market for t commented that the vendor who had been at the However, his partner will be setting up again this season. The Mayor next commented on the the Clean-Up Day that was Council Member Scheid Appreciation Event. He also thanked the Town Manager for visiting Herman L. Horn with him for Police and Fire Departments for visiting the Under comments by Council: Hare Manager responded that the gutter has been removed, but not the Hiner about the work being done by Public Works work related to some infrastructure improvements Member McCarty expressed appreciation to all of the Virginia Avenue has been paved. He indicated to Road. The next item on the agenda was a request to convene in Closed Meeting, pursuant to § 2.2- Manager. Council Member Liles seconded by Council Member McCarty and voting: Vote 5-0; Yeas (5) – Scheid, Hare, Grose; Nays (0) – went into Closed Session at 8:10 p.m. At 9:35 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was 8 seconded by Council Member Scheid and carried by the following roll call vote voting: Vote 5-0; Yeas (5) – Scheid, Hare, Grose; Nays (0) – None. Certification of Closed Meeting adjourn the meeting; the motion was seconded by Vice Mayor Hare vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, APRIL 4, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Treasurer/Finance Director Anita McMillan, Planning & Zoning Director Tom Foster, Police Chief Joey Hiner, Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk called the roll with Council Member Liles, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Roll call After a Moment of Silence, Vice Mayor Hare led the Pledge of Allegiance to the U.S. Flag. After the Pledge, present at the meeting Government Education Week. Under upcoming community events, Council Member McCarty announced events: April 6-8:30 a.m.-t Cook Lofts; April 10-6:30 p.m.- County-Vinton War Memorial; April 12-9:00 a.m.- Roanoke Chapter Dogwood Trees dedication- Vinton War Memorial grounds; April 13-Arbor Day-e Downtown Branch Library and will conclude with Museum at 10:45 a.m.; April 27– April 30-Vinton Dogwood Festival. The next play at the Star City Playhouse is “The Nerd”, which runs May 12-28. 2 Wayne Guffey commented that the Rescue Squad will be having Saturday of the Dogwood Festival. The next item on the agenda was the annual update from the Roanoke Regional Partnership. Beth Doughty first commented those in the audience that the 1983. The highlights of 2016 were nine announcements Together they represented a record of $234 million the annual economic impact is $904 million. Using Eldor Corporation, a new business that is building economic impact analyses. Of those 350 jobs, it is assumed that approximately Roanoke County. Ba Vinton, one can also impact just for the Roanoke County related jobs is about $5 million a year in consumer expenditures. Industrial Facility Authority, Ms. Doughty commented that the first land acres in Roanoke County has been completed The Town is a member of the Authority, but did not participate in this project. economy. The Blue Ridge Marath Downtown Twilight Cr race. Also, approximately $80,000 in crowdfunding has been raised located around the region. The Town is already a participant in the whole blue way whole network. New records were set for exposure across all the 3 website visitors that raises the visibility of the region and enabled the Partnership to control the message and get out all of the news about what is happening through information requests, which was a 22% increase. continue that work in the current ye which will have an economic impact in the Town. The Partnership continues next five year program. A new talent attraction or talent solutions program has been added aimed at attract the talent that they need to grow, but also to livability message, a low cost of living The next items on the agenda were several Proclamations. The Mayor commented that if Council had no objection, he would dispense with made brief comments. The first Proclamation was to procl 2017 as Arbor Day. Anita McMillan commented that the Arbor Day event will be held on April 13th at the Vinton Downtown Library. The first Arbor Day Celebration for the Town was held in 2001 at W. E. Cundiff Elementary School. designation, the Town has to hold an Arbor Day Event and tree planting funds that staff applied for through the Virginia Department of Forestry. This year they received approximately $1,300 and purchased six History Museum. Proclamation to Ms. McMillan. The next Proclamation was to through April 7 as 4 students of William Byrd High School along with staff are in attendance. Recently, he meeting with the government teachers and Principal Tammy Newco Government Education Week. It was decided this year to have the Proclamation and invite the students to the government at work. Next year the plan is for Town staff to be a part of the curriculum and work with program of key officials and staff. presented the Proclamation to Mr. Thacker. The next Proclamation was to proclaim 2017, as National Service Recognition Day. members in the audience— over 80,000 across the nation. In 2010, The Advancement Foundation became the intermediary for 250 members. been a part of all over Southwest Virginia. The next Proclamation was to month of April 2017 as Prevention Month. prior to the meeting. Proclamation to Ms. Sowers. The last Proclamation was to p through April 15 as N Telecommunicators Week. Bill Hunter made Chief of the 911 Center and Pai Communications Training Coordinator. Between experience. Mr. Hunter then invited the students Challenge Coins and presented one to each member of Council along with other staff. The Mayor presented the Proclamation to Mr. Hunter. Chief Foster commented on a very serious event that happened over the weekend involving the 5 911 operators who coordinated the law enforcement response between the various departments until the situation was brought to a conclusion. The next item on the agenda was the con 2017. 7:40 p.m. Anne Cantrell commented that the real estate tax increase from the $ approximately $6 million. Staff is not proposing a change in the tax rate adopting the tax rate with no change for 2017 which is $.07 per $100 of assessed value. Staff veterans a $.50 per $100 of assessed value. Hearing no further comments, the Public Hearing was closed at 7:42 p.m. Vice Mayor Hare made a motion to adopt the Ordinance calendar year 2017 as presented; the motion was seconded by Council Member Town Clerk noted that a correction needed to be year from 2016 to 2017. amended his original motion to was seconded by Council Member McCarty and members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Council Member Liles made a motion to adopt the Ordinance rate for calendar year 2017 seconded by Vice Mayor Hare and carried by the Vote 5-0; Yeas (5) – Hare, Grose; Nays (0) – None. Public Hearing opened Public Hearing closed corrected, rate for calendar year 2017 Adopted Ordinance No. 985 setting the personal property tax rate for calendar year 2017 6 The next item on the agenda was to consider adoption of a Resolution setting the allocation percentage for Personal Property Tax Relief in the Town of Vinton for the 2017 tax year. Anne 59.70% tax relief which ha the Finance Department for 61.71%. It should be noted that legislation took effect this between 7,501 to 10,000 to qualify responded that Roanoke County has assisted in identifying all of the vehicles that would possibly qualify which has been taken into the calculation of the rate. The vehicle has to be classified for personal use with the DMV and would not apply to vehicles used for business purposes. Vice vehicles which mean the average person will see less relief and higher taxes. Vice Mayor Hare made a motion to Resolution as presented seconded by Council Member Scheid and carried by the following roll call voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2198 setting Vinton for the 2017 tax year The next item on the agenda was to consider adoption of a Resolution authorizing the Town of Foundation’s meeting, Cou Council Member Scheid had our participation in this campaign. He contacted Mr. Bestpitch who encouraged the Town to pass event in May, he envisioned having with participating jurisdictions May. Mr. Bestpitch also indicated that we could incorporate this campaign into our Veteran’s Day event. Also, we can put their link on our website and provide information in our at the Municipal Building. 7 Further discussion was had regarding the Town’s participation and how we might identify these caregivers and provide them with the information and support that they need. Comments were Vietnam Commemorative Committee. Council information can be provided in the Town calendar for next year. Council Member Scheid made a motion to adopt the Resolution as presented seconded by Council Member Liles by the following roll call voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution Foundation’s Natio Campaign The next item on the agenda was the overview of the Town Manager’s Recommended Budget. The Mayor commented that the overview detailed questions can be answered at a later date. The Town Manager and Anne Cantrell next shared a PowerPoint presentation Proposed Budget for Fiscal Year 2017-2018. (A permanent record.) After t 4, 2017. The Mayor commented that this was the first presentation and there will be some very an expressed thanks to the T budget together. Team. He then made comments “maintenance budget” and why they are not maintenance budgets. He also commented that four or five years is steady, predictable growth, not rapid growth. This has built a foundation to continue to advance the Town forward and was the right thing to do for the citizens and the future 8 The Mayor commented that he is encouraged about the future of the Town because our growth has been reasonable and steady and he expects that trend to continue. budget document was e detailed and he commended the Team that put it together. Council Member Scheid commented particularly the last one with regard to staying the Town Treasurer commented, there is not any type of pay raise built into this budget. She further commented that she understands other localities are going to be incorporating pay raises in their budgets and we need to figure out a way to do so since we have made strides in the past several years to keep up and catch up. things m the people who actually take care of us. They have achieved so much in the past year. Council desires to have a Public Hearing on May 2nd, the Notice will need to run in the Vinton Messenger on April 20th and 27th. desire of Council to work in a pay increase, at the Finance Committee meeting on Monday they will go through and move things around to fund an increase. Council Member Scheid commented that the Committee has asked Donna Collins, the Human Resources Director, information at the April 10th meeting. The Town Manager commented that there are some options to be presented to April 10th and we can still have the Public Hearing on May 2nd. Council could have a work session at the April 18th meeting if they so desire. The To understands the consensus of Council for staff to nd 9 bring options for pay increases to the Finance Committee. The Town Manager commented that a notification was received from FEMA today actual design. The Mayor commented on the success of the Senior Expo the Veterans’ Monument. Altice, former Council Member and Vice Mayor. with the HIVE expires on April 20th and that item Council for renewal a responded yes. The next item was to consider nominations for the 2017 VML Policy Committees. The Town Clerk commented that Barry Thompson’s title will requested that Anne Cantrell replace him on the Finance Committee. He Laws. Council Member Liles accept the nominations from the 2017 follows – Community & Economic Development – Council Member Liles and Environmental Quality – Council Member Scheid and Anita McMillan; Finance – and Anne Cantrell; General Laws – Development and Education – Mayor Grose and Donna Collins and Transportation – Council Member McCarty and Joey Hiner. was seconded by Council Members McCarty and voting: Vote 5-0; Yeas (5) – Scheid, Hare, Grose; Nays (0). Approved nominations to the 2017 VML Policy Committees Under comments by Council: Council Members made comments to the students who were in attendance at the meeting and expressed thanks for their attendance. 10 and commented on his experience recently in ministering to the inmates at the Pocahontas State Correctional Center. Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Liles with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk Meeting Date April 18, 2017 Department Administration Issue Request for funding presentation – Dogwood Festival Committee Summary Joey Nicely with the Dogwood Festival Committee will be present to give a 10 minute presentation to support their request for funding in the FY2018 budget. Attachments FY2018 Request for Funding Application Recommendations No action required Town Council Agenda Summary 1 Instructions 1. Please type or print. 2. Answer each question within the space provided. Please do not include additional attachments or supplementary pages unless they are essential to our understanding of your organization. 3. Attach organization’s most recent audit. If an audited statement is not available, a copy of the most recent tax return filed for the organization should be submitted. 4. Sign, date and send the completed application to: Susan N. Johnson, Town Clerk 311 South Pollard Street Vinton, VA 24179 Applicant Information Non-Profit Vinton Dogwood Festival, Inc. (54-6054236) PO Box 384 Vinton VA 24179 CONTACT PERSON Name R Todd Bailey, Mary Beth Layman Title Phone ORGANIZATION INFORMATION Describe your organization’s mission: The Vinton Dogwood Festival, now in its 62nd year, is the pre-eminent annual event for the Town of Vinton and the Roanoke Valley. As a nonprofit, community-focused organization, the Vinton Dogwood Festival provides free family entertainment for the community while promoting Vinton and Roanoke Valley businesses. Since its inception in 1955, the Vinton Dogwood Festival has grown into a five-day event that celebrates the wonderful quality of life in this How many people are served by your organization? More than 25,000 How many Vinton Residents are served by your organization? All who choose to participate Geographic area served by your organization: Town of Vinton, Roanoke Valley and Year the organization was established: 1955 FY 2018 REQUEST FOR FUNDING APPLICATION 2 SERVICES PROVIDED Describe the service your organization provided to Town of Vinton citizens: (Detailed Project or Event Description – Tell us about what you want to do and when (include dates, names of co-sponsors, etc) From April 26-April 30, 2017, the Vinton Dogwood Festival runs a five-day festival that provides citizens a family friendly atmosphere that includes a carnival, live music, food, arts and crafts, children's area, antique car show, distance run and more. The festival's signature event – The Vinton Dogwood Festival Parade – aims to attract more than 75 entries this year. Participants come from the Town of Vinton, the Roanoke Valley, and surrounding communities. As always, the all-volunteer Dogwood Festival Committee is hard at work recruiting sponsors, crafters, FUNDING List all funding received and requested from surrounding jurisdictions: (List the Town of Vinton first) Jurisdiction (i.e. other towns, cities, counties, companies, etc) Received FY 2017 Requesting FY 2018 $2,000 $2,500 $900 $2,000 IMPACT STATEMENT Describe in detail the positive and negative impacts to the community in the following areas: 1. Fiscal/Economic Impact 2. Environmental Impact 3. Quality of Life Impact Because the festival draws more than 25,000 people to the area, it serves as a boon to local businesses including restaurants, gas stations, convenience stores, and niche shops. The Carnival has an environmental impact that requires the services of Public Works in providing power, water, and refuse removal. Carnival personnel are respectful of the property they occupy for five days every year. In terms of improving quality of life, the Vinton Dogwood Festival stands as the oldest signature event in the Roanoke Valley and provides good, clean entertainment for people of all ages and brings the community together. In addition, the festival provides an opportunity for the citizens to become an ambassador for their community and an opportunity for visitors to become acquainted with the town. R Todd Bailey 1/13/2017 _____________________________________________________ ____________________________________ Signature Date Meeting Date April 18, 2017 Department Police Issue Recognition of Promotions and Officer of the Month for March 2017 Summary Scott Hurt, Christopher Froeschl, and Michael Caldwell all have been promoted as Sergeants of the Police Department. Chief Foster will present them their new badges at the meeting. Officer Dustin Bray was selected as Officer of the month for March. Chief Foster will read the Memo and recognize Officer Bray at the meeting. Attachments None Recommendations Recognize Scott Hurt, Christopher Froeschl and Michael Caldwell Recognize Officer Bray as Officer of the Month Town Council Agenda Summary Meeting Date April 18, 2017 Department Vinton Volunteer First Aid Crew Issue Report on the Vinton Volunteer First Aid Crew for March 2017 Summary Chief Wayne Guffey will be present to give this report to Council. Attachments March 2017 Report Recommendations No action required Town Council Agenda Summary Vinton First Aid Crew Inc. P.O. Box 314 Vinton VA 24179 Office of the Chief WGuffey@vintonems.com Town Council Report April 18, 2017 March 2017 Volunteer Truck hours was 492 of 468 possible hours for 105 % We had a unit in service 100% of the volunteer time Medic truck marked up 78% and a BLS Unit 22% Responded to 95 out of 119 calls doing volunteer hours 80% Handled 92 out of 119 calls doing volunteer hours 77% Out of the 23 calls career handled 19 were 2nd emergency calls Fractile Response time was 9.06 1975 man hours for the month of March Transports to Hospital total 131 Career 80 Volunteer 51 51 members on roll at this time, 5 in the application process 1 new Member Ashley Thanasouk I would like to remind council that dogwood day we will be providing lunch for all of the departments that are in or working the parade. Just need to know how many is coming. Will be mission barbecue. 55 0 49 2 43 2 46 8 12 7 10 5 0 100 200 300 400 500 600 FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec Hours Up Hours Possible Percentage JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec ALS 83 89 78 BLS 17 11 22 83 89 78 17 11 22 0 10 20 30 40 50 60 70 80 90 100 JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec ALS BLS ALS/BLS percentage of truck mark up- ALS is perfereed JAN FEB MAR Volunteer unit in service 100 100 100 100 100 100 0 20 40 60 80 100 120 Ax i s T i t l e Percentage of Unit in Service JAN FEB MAR Calls Responded 73 92 95 Calls Dispatched 108 118 119 108 118 119 73 92 95 0 50 100 150 200 250 Ax i s T i t l e Calls Dispatched that the crew responded too 108 118 119 73 92 92 0 50 100 150 200 250 JAN FEB MAR Calls Handled Calls Dispatched Calls that were disptached that the volunteer crew handled JAN FEB MAR APR MAY JUN JULY AUG SEP Oct Nov Dec Fractile Response 8.94 8.73 9.06 8.94 8.73 9.06 0 0 0 0 0 0 0 0 0 0 1 2 3 4 5 6 7 8 9 10 JAN FEB MAR APR MAY JUN JULY AUG SEP Oct Nov Dec Fractile Response Goal is under 12 minutes JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec Man Hours 1840 1979 1975 1840 1979 1975 1750 1800 1850 1900 1950 2000 JAN FEB MAR APR MAY JUNE JULY AUG SEP Oct Nov Dec Man Hours Man Hours 86 76 514850 80 134 126 131 0 20 40 60 80 100 120 140 160 JAN FEB MAR Transports Career Volunteer Total 211 206 222 103 88 103108 118 119 0 50 100 150 200 250 JAN FEB MAR TOTAL DAYLIGHT CALLS 06-18 VOLUNTEER 18-06 Calls Dispatched to Station 10 8 11 8 11 9 13 7 10 8 12 6 13 4 14 1 12 0 11 9 10 9 12 6 11 3 10 7 11 5 0 20 40 60 80 100 120 140 160 180 JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC 2017 2016 2015 Monthly Volunteer Calls as compared to previous years Meeting Date April 18, 2017 Department Administration Issue Consider approval of the renewal of the Lease between the Town and The Advancement Foundation for property located at 227 South Pollard Street (upper level of the Health Department Building) for a one-year term commencing on April 21, 2017. Summary The Advancement Foundation has submitted the required written request for a one-year renewal of the Lease with the Town for the upper level of the Health Department Building. Annette Patterson will be present at the meeting to give an update of the HIVE. Staff recommends renewal of the current Lease for a new one-year term. Attachments Lease Agreement dated April 21, 2015 Letter from The Advancement Foundation Recommendations Motion to approve renewal of lease Town Council Agenda Summary April 10, 2017 Barry Thompson - Town Manager Pete Peters – Economic Development Town of Vinton 311 S Pollard Street Vinton, VA 24179 Dear Barry and Pete, I would like to thank the Town of Vinton and its leadership for your amazing support for the partnership with The Advancement Foundation. Through this unique partnership we have been able to establish the first Business Incubation Center in Vinton and all of Roanoke County. Together we have been able to focus our limited resources to generate excitement, support and financial commitments for business development in the Town of Vinton and throughout Roanoke County. As a nonprofit, the Foundation is able to work as an intermediary across many agencies in order to harness a vast array of resources to support community development as a whole and business development in particular. The Business Incubation Center has served an extraordinary role in attracting and retaining small businesses to Vinton and Roanoke County. The Advancement Foundation has been able to leverage this partnership to secure additional resources that have been passed on to our citizens. In fact, the Foundation has become the intermediary for Virginia Individual Deposit Accounts program which provided citizens opportunities for financial education and asset investment. Once completing the program, participants receive an 8 to 1 match for funding small business development or home ownership. The Foundation continues to leverage its position as intermediary for the AmeriCorps State and AmeriCorps Vista programs. The GAUNTLET Business Program and Competition has more than double in size with 84 entrepreneurs joining our 2017 program. These participants will receive over $200,000 in cash and prizes for their participation in program. The GAUNTLET has become the Region’s largest business competition – hosted here in Vinton. In addition, over 250 business leaders across the Valley have volunteered their time and expertise to assist our entrepreneurs…that’s community development at its finest! We could not have accomplished any of this without the Town’s support! I look forward to presenting a full report to Town Council next week. We respectfully request to continue our effective partnership and to renew our lease agreement for the Business Incubation Center at 227 S Pollard Street. Please let me know if you have any questions or concerns. Sincerely, Annette Annette Patterson, President of The Advancement Foundation Meeting Date April 18, 2017 Department Administration Issue Consider adoption of a Resolution approving the 2017-2018 operating budget of the Roanoke Valley Resource Authority. Summary Council was furnished a copy of the RVRA 2017-2018 operating budget at its April 4th meeting. In accordance with the Member Use Agreement dated October 23, 1991, the annual budget of the Authority must be submitted for approval by each of the governing bodies after approval by the RVRA Board. Dan Miles will be present at the meeting to make comments and answer any questions. Attachments RVRA Budget Summary Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 18, 2017, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179 WHEREAS, the Town of Vinton, along with Roanoke County and Roanoke City are the governing bodies of the Roanoke Valley Resource Authority (RVRA); and WHEREAS, in accordance with the Member Use Agreement dated October 23, 1991, the annual budget of the Authority must be submitted for approval by each of the governing bodies after approval by the RVRA Board; and WHEREAS, on March 22, 2017, the RVRA Board approved the 2017-2018 annual budget in the amount of $13,045,350. NOW THEREFORE BE IT RESOLVED, that the Vinton Town Council does hereby approve the 2017-2018 operating budget in the amount of $13,045,350 to operate and maintain the Roanoke Valley Resource Authority. This Resolution shall be effective from and after the date of its adoption. This Resolution adopted on motion made by _________________, seconded by _____________, with the following votes recorded: AYES: NAYS: APPROVED: ____________________________________ Bradley E. Grose, Mayor ATTEST: ________________________________ Susan N. Johnson, Town Clerk Meeting Date April 18, 2017 Department Administration Issue Consider adoption of a Resolution approving the 2017-2018 operating budget for the Roanoke Valley Regional Cable Television Committee. Summary The annual operating budget of the Roanoke Valley Regional Cable Television must be submitted for approval by each of the governing bodies after approval by the RVTV Committee. Elaine Bays-Murphy will be present at the meeting to make comments and answer any questions. Attachments Letter RVTV Operating Budget-FY2017-2018 Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary To: Roanoke Regional Cable Television Committee From: Elaine Bays-Murphy, Director of Cable Access Date: March 8, 2017 Re: Approved FY 2017-2018 Operating Budget BACKGROUND INFORMATION: Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City of Roanoke, Roanoke County, Town of Vinton, and their respective School Systems. In 1992, the three localities signed an agreement to form a Government & Educational Access Station, and RVTV-3 was created in 1993. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction. RVTV has five full-time staff members. RVTV-3 produces Original Videos, Monthly Television Shows, and covers LIVE Government Meetings. Roanoke Valley Television produced the following in 2016: • 81 Original Television Shows (11) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent Excellence, (6) Roanoke County Business Partners, (4) Recreation Television, (12) BizRoanoke (12) Libraries Happenings • 58 Regular Government Meetings (24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (12) City Council Briefings • 76 Original Video Productions ( List of Video Productions on Attachment Pages 4 & 5) The approximate rate for video production work in the private sector is $1,500 per finished minute. The approximate RVTV Production Value for Stand Alone Video Productions is $1,578,000. (Total value does not include TV Shows or Government Meetings). RVTV-3 Programming is uploaded to the RVTV Website & Social Media Sources. Additionally, RVTV-3 Programming is uploaded to the Websites & Social Media Sources for Roanoke City, Roanoke County, Town of Vinton & their School Systems. RVTV Website www.RVTV.org RVTV YouTube Channel www.youtube.com/RoanokeValleyTV RVTV Facebook Page (1,249 Likes) www.facebook.com/RoanokeValleyTelevision RVTV Twitter www.twitter.com/RoanokeValleyTV FISCAL IMPACT: The proposed FY2017/2018 Operating Budget request is $420,857. Roanoke County is the fiscal agent for Roanoke Valley Television, and RVTV positions are included in the County’s Classification Plan. The last full review of RVTV job positions took place in 1997. The Human Resources Department researched salary data on a regional basis to benchmark RVTV positions. Additionally, Internal job duties were compared to other County jobs. Job descriptions have been revised to include new technology and more accurately describe how RVTV serves several entities. It is the recommendation of the Roanoke County Human Resources Department that all RVTV job positions increase three grades. The budget includes closed captioning services for Roanoke City Council & Roanoke County Board of Supervisors meetings. On January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5%) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications. The RVTV budget amount paid by each locality is based on the percentage of Cox Customers located in each jurisdiction. Cox calculates the percentage of Subscribers (December 31, 2016) in each locality as follows: Locality 2015 Percentage 2016 Percentage City 52.17% 52% County 43.61% 44% Vinton 4.22% 4% Based on the above percentages, each member’s contribution to the FY2017/2018 budget of $420,857 is: Locality 2016/2017 Budget 2017/2018 Budget City $209,225 $218,846 County $174,895 $185,177 Vinton $16,924 $16,834 Total $401,044 $420,857 *In addition to the City’s share of the above budget of $420,857, the City will also pay $2,136 for closed captioning for City Council Briefings. RVTV Financial Report - Current Account Balances as of December 31, 2016 C817-9601 (Operating Budget) ...........................................................$238,445.28 C817-9603 (Cox Cable Capital Equipment Grant) ...............................$981,915.05 C817-9604 (Operating Reserve) ..........................................................$66,022.08 (Operating Reserve Balance to be maintained is 20% of the Operating Budget) The Operating Reserve Account represents the unused funds from the Operating Budget since 1993. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into the Operating Reserve Account. ATTACHMENTS: RVTV Proposed 2017 – 2018 Budget Budget Proposed Budget 2016 -2017 2017 - 2018 101010 Regular (215,215) 219,320.00 236,736.00 202100 FICA (7.65%) 16,732.00 18,110.00 202200 Retirement – VRS (11.18%) 24,453.00 26,467.00 202840 Deferred Comp Match (650 x 3) 2,600.00 1,950.00 202300 Group Health Insurance (34,156 + 10%) 38,942.00 37,572.00 202310 Group Dental Insurance 2,249.00 2,249.00 202500 VRS Life (1.31%) 2,472.00 3,101.00 202500 LTD Insurance (.275%) 709.00 651.00 202750 VRS Health Credit (0.30%) 656.00 710.00 300013 Professional Services – Other 23,194.00 22,526.00 (Closed Captioning $22,250 Security System $276) 300013A CC – City Council Briefings * City Only 320001 Repairs Vehicles (By Garage) 300.00 300.00 320001 Repairs (Other Equipment) 1,000.00 500.00 3300005 Maintenance Service Contracts 3,125.00 3,125.00 (Telephone $550 Website $2,575) 520010 Postage 100.00 100.00 520030 Telephone 4,230.00 4,230.00 520033 Internet & Adobe Cloud 1,990.00 1,990.00 520035 Cellular Phones (2 Smart Phones) 1,200.00 1,200.00 5300005 Motor Vehicle Insurance 1,382.00 1,512.00 5300008 General Liability Insurance 3,346.00 3,465.00 540010 Lease/Rent of Buildings 46,486.00 47,880.00 (8 x $3,950.55 4 x $4,069.06) 550001 Travel (Mileage) 100.00 100.00 550020 Dinner Meetings & Luncheons 150.00 75.00 580001 Dues & Association Membership 308.00 308.00 (Public Relations Society of America) 601010 Office Supplies – General 500.00 600.00 601013 Small Equipment & Supplies 2,000.00 2,000.00 601013 Video Supplies 2,000.00 2,000.00 608080 Gas, Oil & Grease 1,400.00 1,200.00 609091 Tires,Tubes & Parts 200.00 200.00 Total $401,044.00 $420,857.00 *In addition to the City’s share of the above budget of $420,857, the City will also pay $2,136 for closed captioning for City Council Briefings. RVTV expended 96.08% of the 2015/2016 Budget. RVTV 2016 Edited Video Productions Roanoke City Productions Length New Roanoke Voting Precincts 3:00 Implementing LEAN Conference Highlight Video 8:00 C-Span Bus Tour – Roanoke Valley Governor’s School 2:00 Raleigh Court Branch Re-Opening 15:00 Norman Rockwell Exhibition Media Preview –Taubman 2:00 Jail Security Division – Roanoke Sheriff’s Office 10:00 Deschutes Brewery Announcement 30:00 Huff Lane Park Ribbon-Cutting 12:00 Roanoke Valley Convention & Visitors Annual Meeting 60:00 Spring Career, Lifestyle & Financial Fitness Fair 4:00 RVTV-3 Interview with George Takei 7:00 An Evening with George Takei 56:00 Weatherize Roanoke 3:00 Sheriff’s Office – Administrative Functions 6:00 State of the City Address 60:00 River’s Edge Sports Complex Ribbon-Cutting 4:00 Roanoke GO Outside Festival 3:00 Leaf Collection PSA :30 New Police Chief Announcement 16:00 RYSE – Rehousing Youth for Success in Education 14:00 Little Free Libraries Press Conference 10:00 Smith Park Ribbon-Cutting 9:00 Lead Poisoning Awareness 6:00 HOPE Initiative Press Conference 34:00 Neighborhoods Awards Dinner 60:00 Emergency Preparedness Videos 45:00 Linwood Holton Tree Planting Ceremony 20:00 Police-Fire Emergency Equipment Video 10:00 Library Happenings PSA :30 Inside Roanoke PSA :30 Leadership College PSA :30 Roanoke County Productions Length Tons of Fun PSA :30 Tons of Fun Highlight Video 4:00 Roanoke County – Roanoke River Trail Ribbon-Cutting 22:00 Friendship Health & Rehab South Ribbon-Cutting 15:00 Arbor Day Celebration 4:00 Rally for Road Safety 3:00 Semi-Annual Book Sale PSA :30 Grandma Says Stormwater PSA :30 Touch-A-Truck PSA :30 Roanoke Valley Resource Authority Residential Service Area 5:00 Fire & Rescue – Fire Safety Challenge 4:00 Fire & Rescue – Fire Safety Press Conference 11:00 Roanoke County Productions Length Route 419 Town Center PSA :30 Semi-Annual Book Sale PSA :30 Educational Forum on Heroin & Prescription Drug Abuse 55:00 Janine Underwood – Drug Abuse Testimonial 14:00 Mental Illness Awareness Training 120:00 State of the County Address 50:00 Christmas Tree Lighting PSA :30 Christmas Tree Lighting Highlight Video 5:00 Accent Excellence PSA :30 Recreation Television PSA :30 Director of Library Services – HR Recruitment Video 2:00 Milken Educator of the Year Award – Lindsay Murray 30:00 Town of Vinton Productions Length Vinton Dogwood Festival PSA :30 Vinton Heritage & Storytelling Festival PSA :30 Vinton Heritage & Storytelling Festival Highlight Video 12:00 Vinton Arbor Day Celebration 30:00 New Moon Creative & Earthworks Pottery Ribbon-Cutting 4:00 Twin Creeks Brewing Company Ribbon-Cutting 5:00 State of the Town Address 30:00 City, County, & Town Productions Length Cox 40th Anniversary Celebration 30:00 Cox Community Scavenger Hunt Announcement 26:00 (12) RCACP Adoptable Pets Video 2:30 each (30:00) Roanoke City & Roanoke County Collision Reporting Center 20:00 Western VA Industrial Facility Authority Announcement 5:00 Total Minutes Produced 1,052 Minutes 2016 Video Productions (Does not include Shows or Meetings) Productions City of Roanoke Roanoke County Town of Vinton 76 36 29 11 Percentage 47% 38% 15% RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 18, 2017, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA 24179 WHEREAS, the Town of Vinton, along with Roanoke County and the City of Roanoke pursuant to ordinance, have established the Roanoke Valley Regional Cable Television Committee, in part to assist with the development of educational channels and governmental access cable programming; and WHEREAS, each member jurisdiction annually approves the operating budget prepared by the Cable TV Government Access Director and recommended by the Roanoke Valley Regional Cable Television Committee for operation of the cable access Channel 3. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the 2017-2018 operating budget for Roanoke Valley Regional Cable Television Committee in the amount of $420,857, of which Vinton’s allocation based on subscribers is four percent (4.%), or the amount of $16,834 of the total budget. This Resolution shall be effective from and after the date of its adoption. This Resolution adopted on motion made by _______________, seconded by ________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk Meeting Date April 18, 2017 Department Planning & Zoning Issue Consider adoption of a Resolution for Change Order No. 2 in the amount of $16,475.00 for the Glade Creek Greenway Phase 1 construction project. Summary On August 16, 2016, Town Council adopted a resolution awarding a bid and authorizing the Town Manager to execute a contract with Combs Land Solution, DBA Summit Contracting, in an amount not to exceed $173,091.00 for the construction of Phase I of the Glade Creek Greenway. The estimated total cost of the Project, which includes engineering, surveying, appraisal, construction, Virginia Department of Transportation (VDOT) fees, and administration services is $262,000.00. On December 6, 2016, a resolution was approved for a change order in the amount of $28,751.80 for the change in the size of pipe structure; addition of a French drain due to underground seepage; 8” sewer pipe replacement; delivery and additional labor charges. It was also discovered in December that, due to the proximity of the greenway to the steep embankment of Glade Creek, a safety guard rail has to be installed, in the amount of $7,391.00. Additionally, storm runoff from the Virginia Avenue right-of-way which drains onto the new greenway has to be addressed, in the amount of $9,084.00. Due to this second additional change order of $16,475.00, the total construction cost for the Project is $218,317.80, and is still within the allotted overall budget for the Project, which is $262,000.00. Attachments 1. A summary table of the original construction cost and the change orders. 2. Resolution Recommendation Motion to adopt Resolution Town Council Agenda Summary Glade Creek Greenway Phase 1 Construction Cost Combs Land Solution, DBA Summit Contracting Item Specification Section No. Description Value 1 Mobilization 3,200.00 2 Stake out, Permits 5,300.00 3 E&S, Construction Entrance 22,310.00 4 RCP, Drop Inlet, Culverts 23,905.00 5 Grading 12,789.27 6 Retaining Wall, Rip-rap Stone 23,891.73 7 Asphalt 66,695.00 8 Seed and Straw, Finish Grade 9,000.00 9 Guard Rail, Metal Signage 6,000.00 Original Contract $ 173,091.00 Change Order 10 36" Pipe Structure 6,127.80 11 Additional Pipe Labor 1,600.00 12 French Drain 9,450.00 13 8" Sewer Main 4,314.00 14 Elliptical Pipe Delivery Charge 1,000.00 15 French Drain Additional 6,260.00 Total Change Order # 1 $ 28,751.80 16 Wooden Safety Guard Rail 7,391.00 17 Drainage Work Virginia Avenue ROW 9,084.00 Total Change Order # 2 $ 16,475.00 TOTAL CONSTRUCTION COST $ 218,317.80 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 18, 2017, AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, the funding for Glade Creek Greenway Phase 1 has been secured, and the Programmatic Project Administration (PPA) Agreement Extension Addendum between the Virginia Department of Transportation (VDOT) and Town of Vinton was executed on May 31, 2016, with a new expiration date of June 30, 2019; and WHEREAS, Combs Land Solutions, LLC, DBA Summit Contracting, met the bidding specifications and had the lowest bid in the amount of $173,091.00 for the project; WHEREAS, Town Council awarded a contract to Summit Contracting for the project; WHEREAS, at the request of the Town of Vinton, Combs Land Solutions, LLC, DBA Summit Contracting, has submitted a change order in the amount of $16,475.00, for safety and drainage improvements for the project; WHEREAS, Town Council has been notified of the change order and has been asked to approve it in the amount of $16,475.00. NOW THEREFORE, BE IT RESOLVED, that the Vinton Town Council does hereby approve the change order for Summit Contracting’s contract dated August 22, 2016, in the amount of $16,475.00. This Resolution adopted on motion made by Council Member ______________, seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: ____________________________________ Bradley E. Grose, Mayor ATTEST: ________________________________ Susan N. Johnson, Town Clerk Meeting Date April 18, 2017 Department Finance Issue Consider adoption of a Resolution authorizing the transfer of funds to pay off the 2015 Public Works Hook Truck Lease Purchase in the amount of $110,316.93. Summary Due to incompatibility of the Hook Truck with the terrain and street structure of the Town of Vinton, the Public Works Department asked the Finance Committee to authorize the department to sell the Hook Truck on Public Surplus. The Town listed the item more than once and made all attempts to receive the highest price on the vehicle. On March 31, 2017, the highest bid received was $78,400. The remaining debt of $110,316.93 was paid off on April 6, 2017. In order to adequately fund the payoff in the debt account, Council will need to appropriate $78,400 from the sale of the vehicle and $17,669.93 from fund balance, which will leave the $14,247 that was remaining in the budget for the June 2017 payment that will no longer occur. Attachment Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, APRIL 18, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Hook Truck that was purchased by the Public Works Department was not deemed appropriate for the use intended in the Town of Vinton; and WHEREAS, the Hook Truck was sold on Public Surplus on March 31, 2017 and the funds in the amount of $78,400 were received for the sale; and WHEREAS, the appropriate funding needs to be transferred to the appropriate accounts for the payoff of the remaining loan balance on the vehicle. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following: Budget Entry: 200.25000 Estimated Revenue $ 96,069.93 200.8800.927 Principal – 2015 PW Lease $ 96,370.66 200.1502.008 Sale of Equipment $ 78,400.00 200.1899.008 Re-Appropriated Fund Balance $ 17,669.93 200.8800.928 Interest – 2015 PW Lease $ 300.73 200.25100 Appropriations $ 96,069.93 This Resolution adopted on motion made by Council Member _______________ and seconded by Council Member ________________, with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, Town Clerk Meeting Date April 18, 2017 Department Finance/Treasurer Issue Financial Report for February 2017 Summary The Financial Report for the period ending February 28, 2017 has been placed in the Town’s Dropbox and on the Town’s Website. The Finance Committee met on April 10, 2017 to discuss this report and other matters and will make a presentation to Council at their Regular Meeting. Attachments February 2017 Financial Report Summary Recommendations Motion to approve the February 2017 Financial Report Town Council Agenda Summary Financial Report Summary Month Ending February 28, 2017 Revised Adopted YTD MTD YTD REMAINING % Budget Budget Posted BALANCE General Fund 200 Revenues 8,629,845 4,868,589 711,499 4,644,799 (223,790)95% Accrued Revenue 0 0 Total Adj. Revenues 8,629,845 4,868,589 711,499 4,644,799 (223,790)95% Expenditures 8,629,845 6,481,755 632,423 5,560,830 (920,925)86% Revenues over/(under) Expenditures (1,613,166)79,076 (916,031) Utility Fund 300 Revenues 3,684,151 2,330,855 460,544 2,495,317 164,462 107% Bond Series 2013 0 0 0 0 Operating Revenues 3,684,151 2,330,855 460,544 2,495,317 164,462 107% Expenditures 3,684,151 2,259,092 161,712 1,942,648 (316,444)86% Operating Expenditures 3,684,151 2,259,092 161,712 1,942,648 (316,444)86% Revenues over/(under) Expenditures 71,763 298,832 552,669 Stormwater Fund 600 Revenues 299,792 199,842 24,983 199,861 19 100% Expenditures 299,792 192,344 24,327 175,327 (17,017)91% Revenues over/(under) Expenditures 7,498 656 24,534 Total All Funds Revenues 12,613,788 7,399,286 1,197,026 7,339,977 (59,309)99% Expenditures 12,613,788 8,933,191 818,462 7,678,805 (1,254,386)86% Revenues over/(under) Expenditures (1,533,905)378,564 (338,828) 4/4/2017 1:21 PM