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HomeMy WebLinkAbout12/5/2017 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, December 5, 2017 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes: a. Regular Council meeting of November 7, 2017 b. Joint Meeting with Volunteer Fire Department of November 14, 2017 G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY J. ITEMS REQUIRING ACTION – TOWN MANAGER 1. Presentation of the June 30, 2016 Comprehensive Annual Financial Report by Brown Edwards & Company, LLP and consider adoption of a Resolution approving and accepting said Report – Anne Cantrell Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 K. BRIEFINGS – TOWN MANAGER 1. Briefing on petition of Brigitte Howard for a Special Use Permit (SUP) to operate a family home day care at 1567 South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District – Karla Turman 2. Briefing on the Town receiving a $3,000 CDBG Planning Grant from the Department of Housing and Community Development (DHCD) to assist the Town in assessing the potential for developing a Housing Rehabilitation Program for neighborhoods adjacent to the Downtown Business District – Pete Peters L. TOWN MANAGER M. REPORTS FROM COUNCIL COMMITTEES 1. Finance Committee a. Financial Reports for September 2017 and October 2017 N. MAYOR O. COUNCIL P. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: December 6, 2017 - 4:30 p.m. – Public Safety Committee Meeting – Council Chambers December 7, 2017 - 8:30 a.m. – Economic Development Committee Meeting – TOV Conference Room December 11, 2017 - 1:00 p.m. – Finance Committee Meeting – TOV Conference Room December 12, 2017 – 6:00 p.m. – Gish’s Mill Open House – Vinton War Memorial December 19, 2017 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date December 5, 2017 Department Town Clerk Issue Consider approval of the minutes: a. Regular Council meeting of November 7, 2017 b. Joint Meeting with Volunteer Fire Department of November 14, 2017 Summary None Attachments November 7, 2017 minutes November 14, 2017 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, NOVEMBER 7, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Pete Peters, Assistant Town Manager Anne Cantrell, Treasurer/Finance Director Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk Council Member Liles, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Roll call After a Moment of Silence, Council Member Liles led the Pledge of Allegiance to the U.S. Flag. The Mayor next called on Chief Tom Foster to give a election day, he would share from Sir Winston Churchill—“ for all the others that have ever been tried made additional comments. Under upcoming community events, Council Member McCarty announced November 5-4:30-6:30 p.m.- County Bands-Salem Civic Center; November 10-10 am-2 pm-Open House in honor of Veterans Day- Vinton History Museum; November 10-9-11 am-Free Breakfast for Veterans-Wil November 10-5:30-6:30 p.m.- Celebration-War Memorial; November 3-19-The Second Man-Star City Playhouse; November 30- Christmas Parade and November 11- Market with Fuzzy Logic-Farmer’s Market commented on the success of the Downtown Trick or Treat event. 2 Council Member McCarty also announced that Donna Collins reported that as of November 1st all of the Town’s full- certified and expressed thanks to Volunteer First Aid this training. Under requests to postpone, add to or change the order of agenda items, the Town Manager requested that Item J, the Public Hearing concerning Metro bus stops within the Town’s limits be moved to are several individuals present that rode the RADAR bus and need to meet the pick-up time at 8:15 p.m. Vice Mayor Hare made a motion to approve the seconded by Council Member McCarty by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; The next item on the agenda, which was moved from Item J, was the consideration the Town’s limits. Hearing at 7:10 p.m. and indicated that all comments would be limited to three minutes each. The Town Manager commented that at the October 3rd Council m recommended that Council move forward with a Public Hearing. The recommendation was based on information provided by Valley Metro that these stops have very low ride The Committee also recommended that a community receive public input. advertised and was held on Vinton War Memorial from 6:00- citizens in attendance. A recap of that meeting and a summary of the 18 responses to the survey were provided with the agenda package. comment determined that the service had Public Hearing opened 3 have been if it had stayed flat with inflation. The purple line years. The Town Manager next was analyzed over the past fiscal year approximate $120,000 total, the FIXED Route was continued to rise. The cost is based on mileage and ridership on the FIXED Route and the STAR cost is based strictly on ridership. Valley Metro sets the cost of the rate on the FIXED Route and recently held a Public Hearing proposed increase to $1.50 to $1.75 and limiting the number of trips on the STAR unlimited pass to 52. The Finance Committee requested that Valley Metro do a ridership study on the Vinton routes, which was February 2016. That information was analyzed and were underutilized. A recommendation was made to consider eliminating stops to reduce the mileage and the cost to the Town. Town and another showing the proposed elimination of service on Washington Avenue. and Kevin Price with Valley Metro and Sherman Stovall with the City of Roanoke were present. A caregiver for Stephen Grammar of Grandin Road, Roanoke, first commented that Mr. Grammar was an advocate for the disabled and then what Valley Metro planned funding that should be created by the rate hikes and bus stop eliminations. Michael Carden of 8th Street, Vinton, commented that this was happening because for the localities. Judy Ratcliff of Clearview Manor, Vinton, asked 4 are used up on the STAR pass. Kevin Price with Valley Metro responded the new proposal would be pass would go as long as needed and if someone goes over t booklet. the unlimited pass has not yet Valley Metro. Methodist Church, Vinton, commented that individuals that come to the Church on Mondays and Wednesdays as well as to Vinton Baptist depend on the bus service and asked if areas. individuals he was talking about and he responded approximately 15- approximately five on Monday nights. Dave Jones of Olney Road, Vinton, also commented on the need for the bus service for individuals that come to the Church and to other destinations. He agreed with limiting the unlimited STAR pass to 52 and suggested combining trips. suggestion of combining trips, Carl Palmer explained that it depended on the proximity and closeness and that they do not want individuals to have to wait too long and have a window of 35-40 minutes. The age, suggestion more closely because it is to their advantage to be more efficient. With regard to Mr. Grammar’s question concerning the funding, Council Member Scheid responded that part of the answer for the Town was impact on the budget. The cover the cost of the service. Her understanding is that the $1.50 currently paid covers approximately one-half of the cost. Mr. Palmer further commented that Valley Metro recovers approximately 23-25% from the fare box. For every dollar that they spend government which is up to 34% and the balance is shared among the local going down dramatically all over the country with the State of Virginia being roughly 20% compared to this time last year. They have not reduced the service, 5 the last ten years. Council Member Scheid asked the reason that ridership has gone down 20%. Mr. Palmer responded that to an extent, some of it has to do with fuel prices at the gas pump being lower and with other alternatives for transportation Uber and others that expediency in terms of travel time. . Council Member Liles commented on the number of riders on the buses and asked if Valley Metro had looked at reducing the size of the buses Palmer responded that the cost sets of fleets is expensive. The 15-passenger bus is mobility aids that passengers use. In terms of cost, the cost per hour does not change based on the size of the vehicle because around 68% of their costs are labor. Mr. Palmer next commented on the cost of fuel to Valley Metro. commented on her use of the bus service in the past as a single Mom for her and her children. Currently when she uses the bus, she boards Memorial United Methodist Church. If there was not a stop there, she would have to walk up the steep hill on Pine Street. needed. Bessie Dunlop of Clearview Manor, Vinton, commented She then asked why was the survey done in January and February which are the two worst months of the people are unable to get out. That would be the reason for the low ridership. Mr. Grammar’s caregiver commented on his behalf that he felt they are having to pay more but are taking away some of the local options they have. stops. We are not going to eliminate the bus service maintain some type of bus service in the Town We want to hear from the citizens unders want to make the right decisions. April Williams of Mansard present at the meeting, statement that she wanted the bus stop at Thrasher Memorial Church to be maintained. 6 Vice Mayor Hare commented that the Town does not control the cost of the bus services. The only thing we can control is how many miles the bus runs in the Town. We are trying to figure out the most efficient way to provide the service to the citizens by eliminating any we can move routes projection is that the bus service will $120,000 this year and we only have $100,000 in the the rates, we are acting on what we can control. In closing, the Mayor commented meeting wa immediate future we are going to see the expense of need is not going to go away. The Town wants to make sure that the taxpayers’ money is being spent in the best possible manner, but insuring service in the Town. Council needs to consider this states that action will be taken at the November 21, 2017 meeting or at a later date. The Public Hearing was closed at 7:55 p.m. Public Hearing Closed The next item on the agenda was a briefing on Conceptual Planning Study for Gish’s Mill. Pete Peters first commented that earlier this year Council conduct a feasibility study on analyzing a number of aspects of the Gish Mill property. the meeting over to David Hill, with Hill Studios. Mr. Hill make opening comments and then gave a Power Point presentation. on file in the Town Clerk’s Office and will be made a part of the permanent record.) Mr. Hill commented on each phase of the process—inv masterplan. draft concepts and host a public meeting public comments and then put together a report can be used to solicit developer proposals for the building. Council Member Scheid asked how important would historic tax credits be for this project responded that it would be very 7 all the tax credits to include the federal investment tax credits. Pete Peters recommended that we proceed with the citizens. The next steps would be to issue an RFP to see if there are any current interests in the project as it currently stands. would not need the historic tax credits and interest in redeveloping the property w funding sources. The Mayor asked if Council needed to giv consensus to move ahead and asked if ther meeting. Council gave their consensus. Mr. Peters commented they would schedule the public meeting and would then continue their contract with David Hill to further develop the conceptual plans. If there is we would need to continue to work with David Hill on that aspect from citizens, we could issue an we stand and where our baseline is from the private sector. Council Member Scheid asked Mr. Hill responded that with the current zoning, the two of them needed approximately the residential concept would onl Each of the site plans allow for between 41 and 46, which is within 10 spaces of what is required. Also, with the greenway across the street and the trailhead parking, the kind of uses we are looking at might be shared parking. The Town Manager commented on the issue of the historic tax credits and asked if Council wanted to pass a resolution at the next meeting to send to the legislators in support of credits. After further discussion, the Town Clerk was proceed with a public meeting The next item on the agenda was a briefing on Town’s required $39,780.00 in- participation in the DUI Task Force Grant Foster commented previous agreement from last year. 8 215 DUI arrests, 169 suspended or revoked drivers, 22 felony arrests, 38 drug arrests, two stolen vehicles recovered, four weapons charges and a total of 2,815 traffic stops across the four jurisdictions. He recommended that the Town continue being a part of the Task Force because it is a good investment for the Town as well as the entire Roanoke Valley. The Mayor aske budget. Chief Foster responded that it will come from their fuel and maintenance and repair line items. The next item on the agenda was a briefing on Town’s required in- equipment. grant that the Department received last year. As he reported at the last Council meeting, in terms of DUID (driving under the influence of drugs) the Department has surpassed numbers in 2016 these funds that pays our officers to work their off-duty They also gave an additional $900 this year for training and approved the purchase of two LADAR (laser/radar combination) units. The next item on the agenda to consider adoption of a Resolution Re known as Holden’s Country Store/Gish’s Mill had not been created. The funds have been received and we are asking Council to consider the Resolution to appropriate the budget. Vice Mayor Hare by Council Member Scheid a following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution $50,000 received from the Virginia Economic Redevelopment Assistance Store/Gish’s Mill The next item on the agenda was to consider adoption of a Resolution Fund Reserve Policy th 9 the proposed changes to the Policy which was originally adopted on November 18, 2014. This will allow the Treasurer to move up to $1 Million from the The new Policy will be effective immediately upon approval and will supersede and replace any previous version. Anne Cantrell commented reviewed in Finance Committee. Council Member Scheid made a motion to adopt the Resolution, as revised; the motion was seconded by roll call vote, with all members voting: Vote 5-0; Yeas (5) – Nays (0) – None. Adopted Resolution Reserve Policy The Town Manager read a letter from the Treasurer of the First Christian Church on 6th Street repair. Under reports from Council Committees, Council Committee. fence in the right-of-way on Shelbourne Avenue and recommended that the property owner be required to right-of-way. Vice Mayor Hare asked if this should responded that P right-of- administration and Public Works. With regard to the rights-of- the Committee will be discussing this further and will date. They hanger that will be used There is a new load rating for bridges for Special bridge inspections will be conducting this load rating 10 Bridge had the rating done at the time of construction. The Committee discussed vacating portions alleys at the 200 block of West Virginia Avenue. The Town Manager commented that meeting scheduled to further discuss the matter with Mr. Collins at Valley Monument. Utility CIP list. The sewer combination jetter/vacuum spreader and two regular-sized pick-up trucks will be presented as a package in an favorable financing. The Mayor commented that a decision needs made about the refuse truck. It involves one of the cost money. discussed, a determination was never made the cans. The Public Works Committee recommended trash cans. the funds to pay for the truck decide what we are not going to do this year if this is what we need to fund. Joey Hiner commented that the price of the truck was around $220-240,000 for the standard truck tippers. want to go and then decide if we want to finance the purchase or take it out of reserve. He then asked the Finance Committee along with staff to make some recommendations back to Council. The Mayor commented on the success of the Development Committee. He November 25th to December 2nd weekend. Comments from Council: Council Member Liles reminded everyone of the State of the Towth th 11 Council Member Scheid asked if the contract with Macado’s required them to be opened by the end of the year. Mr. Peters responded there are terms in the Performance Agreement to that effect, but the they are late opening. She then asked if we have an idea what the timeframe is for opening and Mr. Peters responded Saint Patrick’s Day is the latest date that he has heard. Council Member Scheid next asked about was to move back into Vinton when he got his building back in good shape. He will follow up with him again. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Council Member McCarty carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. The meeting APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk 1 MINUTES OF A WORK SESSION OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, NOVEMBER 14, 2017, AT THE VINTON FIRE STATION, 120 WEST JACKSON AVENUE, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Keith Liles Sabrina McCarty Janet Scheid MEMBERS ABSENT: Matthew S. Hare, Vice Mayor STAFF PRESENT: Barry Thompson, Town Manager Susan N. Johnson, Town Clerk OTHERS PRESENT: Richard Oakes, Vinton Volunteer Fire Chief William English Preston Gonzales Tim Gonzales Logan Heppinstall Benny Powell Donnie Thomas Matt Thomas The work session was opened at 7:00 p.m. Chief Oakes reported that he had met with Jennifer Sexton with Roanoke County who provided some literature concerning recruitment for the new generation. He commented on the commercial that the Cave Spring Volunteer Fire Department did for recruitment. The biggest challenge is commitment from the volunteers and then asked if we wanted to continue with the Department. Chief Simon has indicated that there are two more volunteer departments in the County that are almost ready to fold. Council Member Liles asked if he had followed up with Debbie Adams. Chief Oakes responded that she is waiting to get back with him after this meeting and that she would write an article. He would like to put an advertisement in The Messenger. The biggest recruitment tool for the new generation is through social media, but they do not have anyone who can keep it up. The Mayor asked if the Volunteer Department is chartered and the response was it is chartered through the Town. He wished that the Department could continue because of the tradition in the Town. Chief Oakes next commented that two or three cannot run the Department and be sufficient and meet the needs of the citizens. After one of the Council meetings, he asked the volunteers to commit to manning the station at least two nights a week, but most of them have not been back. It requires three certified firefighters at a minimum to staff a truck. There was discussion regarding the minimum requirements from Roanoke County to remain insured. Next, there was discussion about contacting the Jefferson College of Health Sciences to request that they send information out to their students to see if there are those who may already be certified firefighters that might want to volunteer at the department. Chief Oakes next commented that he thought we needed to first prepare a banner for the building and run an advertisement in The Vinton Messenger. The Town Manager commented that he can contact Carilion and the President of Jefferson College of Health Sciences to see what we need to do to promote the department, but he will need the volunteers to help sell the department once we establish those contacts. 2 The Mayor next asked if a goal was set to man the station one night a week or one night a month how many new people would be needed. Chief Oakes responded that with the current volunteers they should be able to handle one night a week. Council Member McCarty asked if a schedule had been put out for the volunteers to sign up and making it the volunteer’s responsibility to find their replacement. Chief Oakes responded he had not prepared a sign-up sheet, but had let them pick the nights that they wanted to run. There was discussion regarding preparing a new recruitment video and the Town Manager commented that he would contact Elaine Bays-Murphy with RVTV to schedule a time for them to prepare a recruitment video. It was also discussed putting information on the banner posts at the three entrances into the Town, on the William Byrd High School sign at the corner of Washington Avenue and By-Pass Road and putting a link to an interest form on all social media that individuals can complete on-line. Council Member McCarty asked the age requirement to volunteer and the response was 16 years old. She asked if someone could contact William Byrd High School to see if they had students who would be interested in volunteering. Chief Oakes responded that they had done that, but it has been several years ago. The Mayor commented that some good ideas have been discussed and suggested that they get back together in six weeks to see where we are, what has been accomplished and what else needs to be done. Chief Oakes responded that he would get with Jennifer Sexton regarding the banners and at least get one made for the Fire House. The Town Manager commented that he and Chief Oakes would meet with Anita in Planning on the permitting for the banner. He also requested that the department come up with a recruitment message to get on the website, Facebook and to send to the Chamber. In response to a question, Chief Oakes explained the VIP program through Roanoke County which provides $500 a year to those that achieve 80 points by meeting certain requirements. This program is for any certified volunteer or those who are in the academy and are maintaining passing grades. The work session was adjourned at 8:18 p.m. APPROVED: _____________________________ Bradley E. Grose, Mayor ATTEST: _______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date December 5, 2017 Department Finance/Treasurer Issue Presentation of the June 30, 2017 Comprehensive Annual Financial Report by Brown Edwards & Company, LLP and consider adoption of a Resolution approving and accepting said Report Summary Representatives of Brown Edwards have been working with the Treasurer/Finance Director in order to prepare the audited financial statements for the Town. The firm’s responsibility is to express an opinion on these financial statements based on their audit. In their opinion, the general purpose financial statements present fairly in all material respects, the financial position of the Town as of June 30, 2017 and the results of its operations and cash flows of proprietary fund types for the year ended in conformity with generally accepted accounting principles. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, DECEMBER 5, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, Section 15.2-2511 of the 1950 Code of Virginia, as amended, requires that the Town issue annually a report on its financial accounts and records by a third party certified public accountant; and WHEREAS, the Finance Department/Treasurer’s Office worked with an independent third party accounting firm of Brown Edwards & Company, L.L.P.; and WHEREAS, John Aldridge of Brown Edwards & Company has forwarded his firm’s 2017 audit to the Town Council for review; and WHEREAS, the firm’s opinion letter stated that the financial statements present fairly, in all material respects, the financial position of the Town as of June 30, 2017, and the results of the Town’s operations and cash flows of proprietary fund types for the year just ending on June 30, 2017, is in conformity with generally accepted accounting principles. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby receive and accept the Town’s June 30, 2017 audit. This Resolution adopted on motion made by Council Member _____________, seconded by Council Member _______________, with the following votes recorded: AYES: NAYS: APPROVED: ______________________________ Bradley E. Grose, Mayor ATTEST: _____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date December 5, 2017 Department Planning & Zoning Issue Briefing on petition of Brigitte Howard for a Special Use Permit (SUP) to operate a family home day care at 1567 South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District. Summary Ms. Howard inquired about operating a family home day care in her home. Per Article X. Definitions, Section 10-2(b)(31) of Appendix B, Zoning, of the Town Code, a family day home is defined as a facility whose purpose is providing care for more than five, but less than 13 children. Per Article IV. District Regulations. Division 2. R-1 Residential District, in order to operate a family home day care in this district, a SUP would have to be applied for and granted. Attachments 1. Staff report and supporting documents. Recommendations No action required Town Council Agenda Summary STAFF REPORT PETITIONER: Rachel Robertson PREPARED BY: Karla Turman CASE NUMBER: 1-12-7 DATE: November 29, 2017 A. NATURE OF REQUEST Ms. Brigitte Howard requests a Special Use Permit (SUP) to operate a family home day care at 1567 South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District. B. APPLICABLE REGULATIONS Article IV, District Regulations, of Appendix B, Zoning, of the Town Code Division 2, R-1 Residential District § 4-6. – Intent of district. The intent of the R-1 residential district is to provide appropriate areas for moderate density single-family residential development and promote a suitable residential environment with necessary community facilities and public services. The district is also intended to preserve the predominant character of established neighborhoods and protect single-family residential areas from encroachment by potentially incompatible nonresidential uses and higher density residential uses. § 4-7(b), Special Uses. (8) Family day care homes. Article X, Definitions, of Appendix B, Zoning, of the Town Code § 10-2. - Words and terms defined. (31) Family day care home. A single-family dwelling in which a facility as defined in Code of Virginia, § 63.1-195, is operated for the purpose of providing care for more than five but less than 13 children separated from their parents or guardians during a portion of the day, exclusive of the provider's own children and any children who reside in the home. The care of five or less children for portions of a day shall be considered a home occupation. C. ANALYSIS OF EXISTING CONDITIONS Background – On July 27, 2016, Ms. Howard obtained a home occupation permit, which allows her to care for no more than five (5) children in her home. Per Ms. Howard’s application, she would like to be able to provide child care for up to 12 children. Her hours of operation would be Monday – Friday, 7:00 a.m. – 5:30 p.m. Location – 1567 South Pacific Drive. Topography/Vegetation –The front of the lot is relatively flat and grassy. The back yard has a slope of approximately 10 feet. Adjacent Zoning and Land Uses – The properties surrounding the property are zoned R-1 Residential District and are developed with single-family houses. D. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture - The structure is a 1-story, ranch-style single family house. There is an existing paved driveway, which is approximately 19 feet wide and 35 feet in length. The driveway could accommodate four (4) vehicles, which is in addition to the parking space beside of the house. For a family day home, two (2) parking spaces plus one (1) parking space for each non-resident employee are required. Site Access – South Pacific Drive, a fifty (50) feet wide right-of-way. Ms. Howard states in her petition that neighbors will be affected by increased traffic during drop-off and pick-up times. Utilities – The existing structure is served by public water and sewer services. Ms. Howard stated in her application that she would use, and pay for, an increased amount of water. E. COMPREHENSIVE PLAN/FUTURE LAND USE The 2004–2024 Town Comprehensive Plan designates this property, as well as all surrounding properties, as a low-density residential use area. F. STAFF CONCLUSION The proposed use as indicated in the special use permit application may be considered consistent with the general characteristics of the area. In the R-1 Residential District, one identification sign not exceeding two square feet in area is permitted on each lot if such sign identifies only the name of the occupant, or announces a home occupation located on the property. Staff would like to state that, with a special use permit request, the Planning Commission and Town Council are given the opportunity to review the proposed request and impose such conditions as reasonably necessary to ensure the use will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance. One such condition could be that any permitted sign be required to be placed on the house, and shall not be a free-standing sign. F. ACTION NEEDED The Planning Commission will need to decide whether to recommend approval or denial of the request to the Vinton Town Council. Meeting Date December 5, 2017 Department Administration Issue Briefing on the Town receiving a $3,000 CDBG Planning Grant from the Department of Housing and Community Development (DHCD) to assist the Town in assessing the potential for developing a Housing Rehabilitation Program for neighborhoods adjacent to the Downtown Business District. Summary Vinton staff recently applied to DHCD for a Planning Grant to conduct the initial public input and physical assessment necessary to determine if a Housing Rehabilitation Program would be feasible and worthwhile. Staff will have until January 15th to conduct several sessions of public and stakeholder input, conduct a physical assessment of the proposed project area and submit a summary report to DHCD. If accepted, the project could then potentially be selected to proceed to the next phase of grant funding to fully develop a Housing Rehabilitation Strategy and Plan of Work for a future Community Development Block Grant (CDBG). The initial $3,000 planning grant requires no match, although the reimbursement is contingent to the staff meeting the January 15th deadline. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date December 5, 2017 Department Finance/Treasurer Issue 1. Finance Committee a. Financial Reports for September 2017 and October 2017 Summary The Financial Reports for the periods ending September 30, 2017 and October 31, 2017 have been placed in the Town’s Dropbox and on the Town’s Website. The Finance Committee met on November 21, 2017 and will make a presentation to Council at their Regular Meeting. Attachments September 2017 Financial Report Summary October 2017 Financial Report Summary Recommendations Motion to approve the September and October 2017 Financial Reports Town Council Agenda Summary 11/20/2017 2:15 PM Financial Report Summary Month Ending September 30, 2017 Revised Revenues 8,563,152 1,150,872 705,800 1,066,030 (84,842)93% Accrued Revenue 0 0 0 Total Adj. Revenues 8,563,152 1,150,872 705,800 1,066,030 (84,842)93% Expenditures 8,563,152 1,936,848 524,088 1,761,609 (175,239)91% Revenues 3,742,150 701,554 114,593 730,180 28,626 104% Accrued Revenue 0 0 0 0 Total Adj. Revenues 3,742,150 701,554 114,593 730,180 28,626 104% Expenditures 3,742,150 1,040,094 234,050 766,379 (273,716)74% Operating Expenditures 3,742,150 1,040,094 234,050 766,379 (273,716)74% Revenues 428,042 107,011 35,670 107,010 (0)100% Expenditures 428,042 97,405 43,487 88,623 (8,782)91% Revenues 12,733,344 1,959,436 856,063 1,903,221 (56,216)97% Expenditures 12,733,344 3,074,347 801,625 2,616,611 (457,737)85% 11/20/2017 3:48 PM Financial Report Summary Month Ending October 31, 2017 Revised Revenues 8,563,152 1,482,452 416,756 1,482,787 335 100% Accrued Revenue 0 0 0 Total Adj. Revenues 8,563,152 1,482,452 416,756 1,482,787 335 100% Expenditures 8,563,152 3,035,915 700,237 2,461,846 (574,069)81% Revenues 3,742,150 1,167,044 38,328 768,508 (398,536)66% Accrued Revenue 0 0 0 0 Total Adj. Revenues 3,742,150 1,167,044 38,328 768,508 (398,536)66% Expenditures 3,742,150 1,317,384 278,883 1,045,261 (272,123)79% Operating Expenditures 3,742,150 1,317,384 278,883 1,045,261 (272,123)79% Revenues over/(under) Expenditures (150,340)(240,555)(276,753) Revenues 428,042 142,666 35,670 142,681 14 100% Expenditures 428,042 127,740 26,912 115,535 (12,204)90% Revenues over/(under) Expenditures 14,927 8,758 27,145 Revenues 12,733,344 2,792,162 490,754 2,393,975 (398,187)86% Expenditures 12,733,344 4,481,039 1,006,032 3,622,642 (858,397)81% Revenues over/(under) Expenditures (1,688,877)(515,277)(1,228,667)