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HomeMy WebLinkAbout2/5/2019 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, February 5, 2019 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of minutes of the Regular Council meeting of January 15, 2019. G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Vinton Volunteer Fire Department Quarterly Report – Chief Richard Oakes H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY J. TOWN MANAGER 1. BRIEFINGS a. Briefing on the 2019 Roanoke County Real Estate Reassessment – Sandy Walton b. Briefing on the 2017-2024 grants that have been applied for and secured by the Town – Nathan McClung Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty, Council Member Janet Scheid, Council Member Michael W. Stovall, Council Member Vinton Municipal Building 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 2. ITEMS REQUIRING ACTION a. Consider adoption of a Resolution allowing the Town Treasurer/Finance Director to remove outstanding Personal Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file – Anne Cantrell b. Consider adoption of a Resolution allowing the Town Treasurer/Finance Director to remove outstanding water and sewer delinquent bills over five years old from the active records to a permanent file – Anne Cantrell c. Consider adoption of a Resolution authorizing the Town Manager to execute an Engagement Letter for Professional Services between the Town of Vinton and VML VACO Finance – Anne Cantrell 3. COMMENTS/UPDATES K. REPORTS FROM COUNCIL COMMITTEES 1. Public Works Committee – Joey Hiner L. APPOINTMENTS TO BOARDS/COMMISSIONS/COMMITTEES 1. Planning Commission M. MAYOR N. COUNCIL O. ADJOURNMENT NEXT COMMITTEE/TOWN COUNCIL MEETINGS: February 4, 2019 – 5:30 p.m. – Highway Safety Committee – TOV Conference Room February 5, 2019 – 5:30 p.m. – Economic Development Committee meeting – TOV Conference Room February 19, 2019 – 2:30 p.m. – Finance Committee meeting – TOV Conference Room February 19, 2019 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date February 5, 2019 Department Town Clerk Issue Consider approval of minutes of the Regular Council meeting of January 15, 2019 Summary None Attachments January 15, 2019 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JANUARY 15, 2019, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Keith N. Liles, Vice Mayor Sabrina McCarty Janet Scheid Michael W. Stovall PLANNING COMMISSION MEMBERS PRESENT: Robert A. Patterson William E. Booth Robert W. Benninger David R. Jones Keith N. Liles STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Jeremy Carroll, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Anne Cantrell, Treasurer/Finance Director Joey Hiner, Public Works Director Thomas Foster, Police Chief Anita McMillan, Planning & Zoning Director Fabricio Drumond, Assistant Police Chief Nathan McClung, Principal Planner at 7:00 p.m. The Town Clerk called the roll with Council Member McCarty, Scheid, Council Member Stovall Liles and Mayor Grose present. Anita McMillan Robert W. Benninger, William E. Booth, Robert A. Patterson, Vice Chairman David R. Jones and Chairman Keith N. Liles present Roll call After a Moment of Silence, Dalton Arnold with the Boy Scouts led the the U.S. Flag. Under upcoming community events, Council January 18 – 7:30 p.m. – hockey and January 19 – 7:30 p.m. – Virginia Tech v. JMU – Lancer Lot; January 25 – Lunchtime Theater – January 25 – 7:30 p.m. – Virginia Tech v. George Washington and January 26 – 7:30 p.m. – Virginia Tech v. Delaware – Lancer Lot; February 2 – War Memorial and there is now a Yoga Class being offered on Wednesdays Center. approve the Consent Agenda as presented motion was seconded by Vice Mayor Liles and voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Approved minutes of meeting of December 18, 2018 Under awards, introductions, presentations, Chief Foster as Officer of the Quarter. package and is on file in the Town Clerk’s Office as a part of the permanent record. Council Member Scheid asked decrease in the traffic stops and traffic summons Captain Drumond responded events that officers work d November and December and t are down two officers and have one on extended those usually take up the resources because one officer cannot handle all of them and they are time consuming. With regard to Code Enforceme were opened in November were the same three comparison data b Resource Officer and all of the code enforcement was being handled by Captain Drumond responded that he did not have information to Council. Captain Drumond next re in for the quarter. 3 The next item on the agenda was a quarterly report from the Vinton Volunteer First Aid Crew. Chief Guffey reviewed his reports, which were a part of the agenda package and are on the file in the Town Clerk’s Office as a part of the permanent record. Chief Guffey commented there was a big jump in the number of report because they had started doing countywide responses mid-year. Last night the Crew voted to repurpose the truck. Now a water on them and there is a protocol for rehab in place. Council Member Scheid asked if there would ever be a time when you would have too many members that you could not enough calls to keep them in have to run 24 hours a month point now where they are not looking so much for applications. Council Member Scheid next asked if the calls that are drug related could be broken out on either a quarterly or yearly basis. Chief Guffey responded it would be difficult to pull those numbers because of how they are put in. Police calls are put in as drug overdose, but their ALSC. report back to Council. Captain Drumond commented summary from the on the opioid epidemic and that it is skyrocketing. He also commented on the statistics comparing 2016 and 2017 for Fentanyl and Heroin overdose, the number of emergency room visits for opioid as increase of Hepatitis C cases and HIV. A graph of the State shows fewer cases, but Roanoke Ci County areas are in a darker shaded area. Chief Foster commented that for the first time in history vehicle traffic fatalities in the Common Virginia and nationwide. Our traffic summonses were down, but drug arrests were nearly double and we are seeing that trend which is affecting all 4 Chief Guffey next commented that they have the Medic 21 ambulance back and runn thanked Council for their support. The next item on the agenda was the consideration of public comments amendment to the Town of Vinton 2004 – 2024 incorporate by reference the Vinton UDA– Action Plan. The Mayor opened the Public Hearing at 7:35 p.m. Anita McMillan commented in September of 2017 design zoning and subdivision ordinance. As required by the grant, an advisory committee was established in November of 2017 three times and all document process. session and were given a PowerPoint presentation on the Design Guidelines and Action Plan and the framework for subdivision ordinance. They plan to start working in February and have a list of names to contact for the Committee. Hearing is for Guidelines and Action Plan which states how development in the downtown area. The Planning Commission had a work session prior to this joint Public Hearing. complete the work of the advisory committee. Ms. McMillan responded yes. Once Council adopts the Ordinance, it will be submitted and the grant will be closed. Vice Mayor Liles commented that there were a lot of dedicated citizens that showed up at good plan to adopt for our comprehensive plan. the Public Hearing at 7:40 p.m. Public Hearing opened 5 the meeting over to Ms. McMillan for the Planning Commission recommendation. Planning Commission Member Patterson made a motion to recommend that Council adopt the Ordinance as presented seconded by Planning Commission Member Booth and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Patterson, Booth, Benninger, Jones, Liles; Nays (0) – None. Vice Mayor Liles made a motion to adopt the Ordinance as presented seconded by Council Member McCarty and carried by the following roll call members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Public Hearing closed Recommended that Council adopt Ordinance Adopted Ordinance No. 998 approving the 2004 – reference the Vinton UDA–Downtown Public Realm De Action Plan Planning Commission Member Booth made a motion to adjourn the Planning Commission; the motion was seconded by Planning Commission Member Jones with all members voting: Vote 5-0; Yeas (5) – Patterson, Booth, (0) – None. Planning Commission adjourned The next item on the agenda was a further I, In General, and Article II, Recycling, of Chapter 78, Solid Waste, in its entirety Recycling and Article III, Penalties of Chapter 78, Solid Waste, of the Town Code. Joey Hiner first commented that the Public Works Committee met on January 3, 2019 and the main topic of that me Waste Ordinance and associated comments from Council at the briefing. One proposed Ordinance is Manager to make without bringing it back to Council for action. With regard to the information notices that were discussed to be sent out businesses explaining the new system will be mailed out approximately four weeks prior to the roll-out. There will be a notification letter tailored for the downtown customers and one for all other 6 Public Works staff met with property manager of South Hampton who will be speaking to the Homeowners Association Board at their meeting this Thursday. going to the carts, the issue of going onto private property and some options such as dumpsters. Staff also made contact with a Board member for the Dillon Woods Townhomes who will schedule a residents meeting to discuss the issues that will businesses, staff has businesses, particularly those that have a higher Public Works Committee meeting, options for areas. and apartment building on Fairmont Street and dumpster service Vice Mayor Liles next with the residents of South Ha Woods being homeowners and having to pay for their trash pickup since they do pay taxes to the Town. Mr. Hiner responded that the looking at some sort of cost share or what it would cost for the Town to offer dumpster service and we screening that is required to go around them. It would require the their trash to that dumpster, but in speaking with the property manager, she said that could take of some issues they have been experiencing with in back of the units. Vice Mayor Liles next asked about the location of a dumpster in Dillon Woods would not be a good option. M commented that staff agreed that would not be a suggested could be to provide smaller carts for them that could be taken to the Dillon Drive or Hardy Road. There are 13 units, so you would be direction and seven the other. Also, each unit has a garage and there the larger cart. Council Member Scheid commented that we are Authorized 7 areas whether it is Dillon Woods with 13 units or South Hampton with 108 units and have them be will work for everyone. Vice Mayor Liles commented that he did not like up their trash no matter what and if going to pick up their trash, we should not pick up taxes. Mr. Hiner responded that he is using the term cost share, but we are evaluating the cost and considering having the T greater portion of that cost. dumpsters and his concerns about how they are constructed in town. Anita McMillan commented the current zoning have to go through a site pl have been though it was not restaurant. As they review the looking at the sc type of business. The Mayor commented that his concer there is some scr such as at the shopping center. There were also issue is addressed in the new ordinance. Council Member Scheid asked about the timeline and more detail about the conversations with the downtown business owners. responded that currently we collect three days a week in the downtown area usually between 6 and 7:00 a.m. The refu Lee is placed on the sidewalk; however, some of the businesses do not open until 8 or 9 a.m. and we do not want them to leave their trash out over the weekend if they are closed. Vinton Appliance and the have their own private alley to store their carts; however, we pick we are working something The businesses across the street do not have an alley to place their carts 8 We have talked with them to get their input and are working to see what solution would work best for them. Council Member Scheid commented Appliance has the largest amount of cardboard, but there are some other businesses downtown that have cardboard as well. The Town Manager commented that we originally were requesting to schedule the for February 5th. However, continue to work with the matters just discussed, we could schedule the Public Hearing for February 19th and still meet our timeline. In order to meet our schedule, we do need for Council to authorize staff to start the process of ordering the carts. We have an idea of the number we need to move forward with and would like to ge purchase order issued. Council Member Scheid commented that important to move the Public Hearing to allow staff to the carts as soon as possible. Manager commented that the funding i in this year’s budget to utilize fund balance. agrees we should order the carts. With regard to South Hampton, he does Public Hearing unless the citizens there understand what the situation is. He does not they do opinion. would probably make a decision and just tell the citizens what they are going to do. Council Public Hearing for February 19th and let the property manager know about the date addresses and the names of the owners and tenants. We could let know that we going to send out a notice to assist her in getting the information out. A very small percentage of people attend the HOA meetings. Council Member Scheid made a motion to 9 2019 and immediately authorize the ordering of the carts Member Stovall call vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. The Town Manager commented notice and its contents that will be sent out to the downtown area. The timeline is to out the first part of April, so the notices would need to go out the first part of March. Approved advertising authorized the ordering of the carts The Town Manager announced that the Roanoke Valley Resource Authority been fixed and the Tinker Creek Transfer Station has resumed normal rail haul. We do not have to take our trash to Salem with the Town during the holidays and allowed us to take our trash to Tinker Creek. Under reports from Council Committees, Anne Committee met on January 8, 2019. study on the water system. Davenport completed a study five years ago. VML/VACo about financing options for different projects and meters, the indicated less than we paid take a look at all of the upcoming projects, what we would want for a cash fund and debt fund and accomplish that. The Committee next discussed that go out every other month and manually type in the readings in a hand held devise. We have converted most of our businesses to the drive-by upgrade. We get a much better report by using an antenna to get the reading. The other option have. This option uses an antenna placed on a location somewhere in town which automatically sends the readings and also sends alerts if there is a high usage or leak. 10 We would like to consider this as a briefing on the rate study and would like to bring that matter back to the next meeting for Council to consider action on the contract. The long-term goal i have a rate study that could possibly be enacted change the rates during a p high flow in order to have the least impact for our customers. With further regard to the meters, next commented that we have seen an increase in revenue just from the meters we have replaced 100th of the gallon now, but the looking at could read to the 10th of a gallon. This could be pretty significant because anything at the 60th gallon goes up in the rate structure. We think this could be a 2% increase in revenue at a conservative level which would be approximately VML, even if we went to the remote read system, we believe it would be $76,000 just by switching the meters. Based on the system now, we in revenue from leaks on the citizens’ side. The drive by would catch it a mon would reduce the write-offs to about $19,000 and with the remote read, we think we would catch it immediately and would have a very small write- off amount of perhaps $1-2,000. threshold. When audit, anything over $5,000 has to be listed as a capital asset, which means that we depreciate it and track it. That is the minimum threshold from GFOA. Staff requested to increase it to $10,000 and the Finance Committee gave their approval. Ms. Cantrell next reviewed the November Financial Statement. In the General Fund, we estimated to be $1.8 million in the negative, but it ended up being $1.2 million. The Grant Fund, Utility Fund and Stormwater Fund were positive. With regard to cash, the General Fund was in the negative Our General Fund investments are at $2.4 million 11 Fund was still negative because as we are waiting for reimbursements Federal agencies. The Utility Fund was positive with $1.2 million in the checking account, $45,000 in utility deposits and investments of $714,000. The Stormwater Acc positive. Ms. Cantrell next commented that with revenues and expenditures over 115%. The main items that attributed to this were real property taxes, which means we took in a higher percentage than we expected before our December 5th deadline; t was up estimated, the what we estimated and the meals tax was $24,000 above what was estimated with Macado’s only being open for one week. The revenue from use of property was up $9,000 and our charges for services, which includes our fee for transport and other items were $5,000. Our recovered costs were the good, but most of that is an insurance claim that we will be bringing to Council at a later date to appropriate down to our expenditure. The best category was our state sales tax which was over $85,000 what was estimated. Other categorical aid was about $73,000 above estimated due to the highway maintenance funds coming in at more than was budgeted. With regard to Police Department, they are approximately $9,500.00. As explained in their presentation tonight, the criminal cases are up and those typically are not the fines and forfeitures that you ge traffic stops. For $17,000, charges for se Memorial are under $18,000 and miscellaneous income is under $13,000. For the Grant Fund, we are still waiting on some in line. In the Utility Fund, our revenue is $160,000 over 12 of our budget. In researching why revenue was higher, most of it was that utilization was up in all areas and collections are coming in. With regard to expenditures we are over in legal and communication services. just received the bills for five months in January, so there is no expense showing on this report. Our Grant Fund is coming in as expected and our Utility Fund is $203,000 to the positive water administration, but Stormwater remaining and expenditures of 72% of the budget. Council Member Scheid approve the November 2018 Financial Report as presented; the motion was seconded by Vice Mayor Liles with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid – None Approved the November Report The Mayor commented on the past year and a part in all of the great accomplishments. He is and the Town Manager to prepare Town and future meeting. Comments from Council: All members of the accomplishments of 2018. commented on the 85 new residents have at the William Byrd apartments next year and some interest happening with the 40 acres of developable land on Niagara and Shelbourne. Council Member McCarty commented Vinton Needy Family program and what they did during the holiday season. Council Member Scheid as on the Housing Study. Anita McMillan commented they received 23 and that Nathan McClung 13 commented that there will be a follow-up meeting in February with those that completed the surveys and then the process will start with doing the audit work further commented that the gift cards donated from town businesses were responses. Council Member Scheid next asked if staff has had any feedback on the changes to Valley Metro. The any negative or positive feedback and that the bus shelter is being moved from the library site to the site in front of the Municipal Building. Council would be good to look at how having the Community Resource Officer doing th enforcement is working. After comments from Ms. commented that we need to be aware of how it is working because we received some criticism of the decision to move it to the Police Department. difference with the Planning Office being able to do Manager commented that for any code enforcement issues that come to his office, Officer Bray is very responsive in dealing with those and reporting back to him. Council Member Stovall commented that a private how he represents Roanoke Valley. Under appointments to Boards/Commissions/ appoint Sara Reid to the Roanoke Valley Regional beginning January 15, 2019 and 31, 2021; the motion was seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – None. Appointed Valley Regional Cable TV Committee to an 2019 and ending August 31, 2021 The next item on the agenda was a request to convene in Closed Meeting, pursuant to § 2.2- 3711 (A) (3) of the 1950 Code 14 purpose, where discussion in an open meeting would adversely affect the bargaining position or negotiat pursuant to § 2.2-3711 (A) (29) of the 1950 Code of Virginia, as amended, for discussion of contract Gain Sharing Agreement. McCarty made a motion to conven Session; the motion was seconded by Vice Mayor members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – Council went into Closed Session at 8:45 p.m. At 9:26 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held approved on motion by Council Member Stovall; seconded by Council Member McCarty and carried voting: Vote 5-0; Yeas (5) – Stovall, Liles, Grose; Nays (0) - None. Certification of Closed meeting The Mayor commented that Council has before Fargo lot and also two parcels located corner of South Pollard Str Mayor Liles made a motion to purchase of these three properties; the motion was seconded by Council Member McCarty carried by 4-0; Yeas (4) – Scheid, Stovall, Liles, Grose; Nays Authorized the purchase of property located on the corner of Cedar Avenue and First Street, commonly known as the Wells Fargo lot and two parcels located on the corner of South Pollard Street and Cedar Vice Mayor Liles made a motion to adjourn the meeting; the motion was seconded by Council Member Stovall and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose; Nays (0) – APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date February 5, 2019 Department Vinton Volunteer Fire Department Issue Quarterly Report for 2nd Quarter-October, November, December 2018 Summary Chief Richard Oakes will be present to give this report to Council. Attachments 2nd Quarter Report Recommendations No action required Town Council Agenda Summary Vinton Volunteer Fire Dept. Second Quarter Report October 2018 Total Man Hours - 125 October 2018 Total Calls - 58 Calls Volunteer Hours - 25 Calls Career Hours - 33 November 2018 Total Man Hours - 135 November 2018 Total Calls - 55 Calls Volunteer Hours - 23 Calls Career Hours - 32 December 2018 Total Man Hours - 130 December 2018 Total Calls - 58 Calls Volunteer Hours - 25 Calls Career Hours - 33 Total Man Hours for Second Quarter - 390 Average Man Hours Per Month - 130 Total Calls for Second Quarter - 171 Average Calls Per Month - 57 Total Calls Volunteer Hours for Second Quarter - 73 Average Calls Per Month - 24.3 Total Calls Career Hours for Second Quarter - 98 Average Calls Per Month - 32.6 Top 3 Call Types for the Second Quarter 1 - BLS - ALS Related Calls - Total for Second Quarter - 87 2 - Vehicle Accidents - Total for Second Quarter - 18 3 - Commercial Fire Alarms - Total for Second Quarter - 7 1 Meeting Date February 5, 2019 Department Treasurer/Finance Department Issue Briefing on the 2018 Roanoke County Real Estate Reassessment Summary Each year, the Roanoke County Assessor’s Office establishes the property values for all property in the County, which includes property within the Town. A letter is developed and sent to all property owners detailing their assessment values for both the land and buildings. The letter details the previous three years’ worth of assessments in a table. As required by the General Assembly, the letter is to state the tax percentage increase or decrease the actual taxes paid would be as compared to the previous year. Sandy Walton, Senior Appraiser with Roanoke County Real Estate Valuation, will give the PowerPoint presentation at the meeting and answer any questions that Council might have. Attachments Power Point Presentation TOV History Chart Recommendations No action required Town Council Agenda Summary Town Of Vinton February 5, 2019 2019 Real Estate Reassessment 2019 TOV Real Estate Assessment Category Residential 376,814,700 385,729,700 8,915,000 2.37% Commercial 100,458,300 103,270,600 2,812,300 2.80% Total 477,273,000 489,000,300 11,727,300 2.46% 2.21% 2.67% 2.84% 0% 2.80% 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 7.00% Single Family Urban Single Family Suburban Multi-Family Residential Agricultural (20-99 Acres) Agricultural (Over 99 Acres) Commercial/ Industrial Ye a r -Ov e r -Ye a r % C h a n g e 2019 Assessment Percentage Change by Classification* Assessment Increase Attributed To: New Construction 538,700 0.12% Market Value 11,188,600 2.34% Total 11,727,300 2.46% Residential 2.37% Commercial 2.80% *As of January 10, 2018 Real Estate Valuation Management & Budget 2 $229,900 $41,600 $402,300 $548,200 $858,100 $1,257,700 $97,400 $357,000 $305,300 $756,000 $675,300 $52,600 $637,000 $420,000 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000 2012 2013 2014 2015 2016 2017 2018 Commercial Residential TOV New Construction History 3 Real Estate Valuation Management & Budget 4 Real Estate Valuation Management & Budget Median Sales Price History – Single Family Residential $193,000 $197,000 $193,000 $198,250 $202,000 $195,000 $200,000 $196,000 $209,750 $209,500 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 $220,000 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018… Me d i a n S a l e s P r i c e Median Sales Price - Residential 2009 through 2018 5 Real Estate Valuation Management & Budget History of Residential Sales 939 800 635 746 953 938 1,033 1,095 1,136 1,027 157 173 153 156 153 123 119 113 95 57 0 20 40 60 80 100 120 140 160 180 200 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018… Fo r e c l o s u r e s Nu m b e r o f S a l e s History of Total Sales and Foreclosures 2009 through 2018 Number of Sales Foreclosures * As of 11-15-2018 6 Real Estate Valuation Management & Budget 2019 Board of Equalization Hearing Dates •Formal Appeals (Board of Equalization) •Dates for BOE meetings are as follows: •April 25, 2019 •August 1, 2019 •October 31, 2019 •For appointment information or to schedule a BOE meeting call Real Estate Valuation Office at 772-2035 extension 0 for an appointment Disabled Veterans Property Tax Exemption 7 •Administered through Commissioner of Revenue’s Office •Criteria for veterans or surviving spouse •Principal place of residence •Owned and occupied by disabled veteran or unremarried surviving spouse •Certification letter stating that disability is 100% service related •Information available on Roanoke County website or contact the Commissioner of Revenue’s office at (540) 776-7116 or (540) 772-2048. Real Estate Valuation Management & Budget Tax Freeze Program for the Elderly & Disabled 8 •Administered through Commissioner of Revenue’s Office •Criteria •Disabled or over age 65 •Combined income of less than $56,566 •Net assets not exceeding $200,000 •Information available on Roanoke County website or contact the Commissioner of Revenue’s office at (540) 776-7116 or (540) 772-2048. Real Estate Valuation Management & Budget Comments 9 TOV 2019 Reassessment *As of 1/10/19 2/1/2019 Class Description 2018 Reassessment (Jan Reassessment (as of 1-10-19) Difference Between Percentage of 01-00 Single Family Residential - Urban 273,662,900 279,705,900 6,043,000 2.21% 02-00 Single Family Residential - Suburban 30,155,400 30,959,400 804,000 2.67% 03-00 Multi-Family Residential 72,740,900 74,808,900 2,068,000 2.84% 04-00 Commercial / Industrial 100,458,300 103,270,600 2,812,300 2.80% 05-00 Agricultural / Undeveloped (20-99 Acres) 255,500 255,500 0 0.00% 06-00 Agricultural / Undeveloped (Over 99 Acres) Sub-total Commercial 100,458,300 103,270,600 2,812,300 2.80% Sub-total Residential 376,814,700 385,729,700 8,915,000 2.37% Total $477,273,000 $489,000,300 11,727,300 2.46% New Construction 0.12% Market Value 2.34% Total Increase 2.46% New Construction 2013 New Construction 2014 New Construction 2015 New Construction 2016 New Construction 2017 New Construction 2018 New Construction 0.0% 0.5% 1.0% 1.5% 2.0% 2.5% 3.0% Percentage of Increase by Classification Single Family Residential - Urban Single Family Residential - Suburban Multi-Family Residential Commercial / Industrial Agricultural / Undeveloped (20-99 Acres) Agricultural / Undeveloped (Over 99 Acres) - 500,000 1,000,000 1,500,000 2,000,000 History of New Construction New Construction 2013 New Construction 2014 New Construction 2015 New Construction 2016 New Construction 2017 New Construction 2018 Meeting Date February 5, 2019 Department Planning and Zoning Issue Briefing on the 2017-2024 grants that have been applied for and secured by the Town Summary An inter-departmental effort allowed for the Town of Vinton to create a document that displays all of the grants that have been applied for and secured by the Town. The departments included in this study include Planning and Zoning, Police, Fire, and the Town Administrative office. Overall, between 2017 and 2024, the Town of Vinton has been awarded $3,735,193.65 in grant funds. With a total matching funds amount of $318,887.85, the overall grant total is $3,416,305.80 awarded to the Town from outside regional, state, and federal departments and agencies. Attachments Grant Overview Document 2017-2024 Recommendations No action required Town Council Agenda Summary 1 Town of Vinton Grants 2017-2024 Planning and Zoning Department Description: A multi-use trail/greenway from Virginia Avenue to Walnut Avenue alongside the point where Glade Creek flows into Tinker Creek. Grant Program: VDOT Revenue Sharing Match Required: 50% Award Date: 2015 Completion: July 2017 Description: A multi-use trail/greenway from Walnut Avenue to Gus Nicks Boulevard. Grant Program: VDOT Transportation Alternative (TA) Program Fund Match Required: 20% Award Date: 2016 Completion: October 1, 2020 Description: The development of the Vinton UDA–Downtown Public Realm Design Guidelines and Action Plan; review, analysis and the development of the Amount ($): $65,000.00 Description: Bicycle, Pedestrian, and ADA Travel Improvements from 5th Street to the Town/City of Roanoke Limits. Grant Program: VDOT Regional Surface Transportation Program (RSTP) Fund Match Required: No Match Required Award Date: June 2016 Completion: Fall 2021 2 Walnut Avenue Bike/Pedestrian Accommodations (West Lee Avenue to 1st Street) Description: Bicycle, Pedestrian, and ADA Travel Improvements from West Lee Avenue to 1st Street. Grant Program: VDOT Regional Surface Transportation Program (RSTP) Fund Match Required: No Match Required Award Date: June 2018 Completion: Fall 2024 Amount ($): $545,000.00 Description: Project to design and construct a mid-block pedestrian crosswalk with pedestrian refuge island and crosswalk signage adjacent to the WE Amount ($): $183,000.00 Description: Implementation of pedestrian safety countermeasures including pedestrian push buttons and signal heads, high-visibility crosswalk markings, improved signage, lighting enhancements, and existing curb ramps and Amount ($): $121,300.00 Description: Implementation of pedestrian safety countermeasures including pedestrian push buttons and signal heads, high-visibility crosswalk markings, improved signage, lighting enhancements, and existing curb ramps and Amount ($): $99,200.00 3 Description: Bicycle, Pedestrian, and ADA Travel Improvements between 1st Street and 5th Amount ($): TBD Town Administration Description: Planning grant to identify properties that are prime candidates for rehabilitation and to establish a plan to address and reverse the deteriorating conditions of some of these homes and to spur new opportunities for home ownership for LMI households and potential first Amount ($): $30,000 Description: Draper Aden Associates performed the Phase I ESA in general accordance with the scope and limitations of the ASTM International (ASTM) Practice E1527-13 and the USEPA All Appropriate Inquiry Rule in an effort to identify recognized environmental conditions (RECs) as defined by the ASTM standard. The Phase II ESA evaluates recognized Environmental Conditions (RECs) identified in the 2018 Phase I ESA report completed for the subject property – Former Holdren’s Store and Former Gish’s Mill. The identified RECs include a variety of commercial activities and milling activities (i.e., pesticide handling, petroleum use) conducted at the subject property or in the vicinity of the subject property, including likely storage, handling, and/or disposal of hazardous Amount ($): $60,000 4 VML Risk Management Grant Description: The funds are to be used to purchase safety equipment, attend training sessions, and for special educational endeavors. Grant Program: VML Insurance Programs Match Required: No Match Required Award Date: Annual Award Completion: Annual Award Amount ($): $4,000 Description: Sidewalk construction from Farmer’s Market to 1st Street. Grant Program: RSTP/ Salem District Funds Match Required: 2% Match Required Award Date: 2015 / 2018 Completion: 2016 Police Department Active Shooter Response Kits Amount ($): $5,659.00 (including required matching funds) BVP – Vest Grant Amount ($): $1,437.55 DMV DUI Task Force 2017-2018 Amount ($): $119,340.12 (including required matching funds) 5 DMV DUI Task Force 2018-2019 Amount ($): $87,319.38 (including required matching funds) DMV Selective Enforcement 2017 – 2018 – Alcohol Grant Amount ($): $24,750.00 (including required matching funds) DMV Selective Enforcement 2018 – 2019 – Alcohol Grant Amount ($): $22,125.00 (including required matching funds) IFAK/Trauma Kits Amount ($): $3,135.60 6 Equipment for the MCSU (Mobile Community Services Unit) Description: Purchase equipment for the MCSU Grant Program: Foundation for Roanoke Valley Match Required: No Match Required Award Date: June 30, 2017 Completion: August 15, 2017 (when Council/Mayor approved resolution to appropriate grant funds) Amount ($): $1,820.00 Fire Department Description: The Virginia Fire Programs Fund is derived from one percent of fire- related insurance coverage. Approximately 75 percent of the total fund goes directly to counties, cities and incorporated towns within the Commonwealth as Aid to Localities (ATL). ATL provides Virginia cities, towns and counties with funds to pay for training, construction of training centers, firefighting equipment and protective clothing. Allocations are Amount ($): $27,073.00 7 Overall Funding Amounts Awarded: $3,262,992.00 Pending: $0.00 Local Match: $243,742.00 Awarded: $179,542.00 Pending: $0.00 Local Match: $1,710.85 Awarded: $265,586.65 Pending: $0.00 Local Match: $73,435.00 Awarded: Pending: $0.00 Local Match: $0.00 Awarded: Pending: $0.00 Local Match: $318,887.85 Meeting Date February 5, 2019 Department Finance/Treasurer Issue Consider adoption of a Resolution allowing the Town Treasurer/Finance Director to remove outstanding Personal Property delinquent taxes and Vehicle License Fees over five years old from the active records to a permanent file. Summary According to State Code Section 58.1-3940, collection of local taxes is only enforceable for five years following December 31 of the year for which such taxes were assessed. All efforts were made by the Treasurer’s Office to collect the delinquent taxes, including reporting them to the State Debt Set-Off Program. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 5, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton is maintaining records of outstanding Personal Property delinquent taxes for 2013 in the amount of $6,962.27; and WHEREAS, the Town of Vinton is maintaining records of outstanding Vehicle License Fees for 2013 in the amount of $11,875.49; and WHEREAS, the personal property taxes and vehicle license fees are over five years old and collection is no longer enforceable by Section 58.1-3940, of the 1950 Code of Virginia as amended; and WHEREAS, the Treasurer’s Office/Finance Department has made all efforts to collect on these balances and has turned them over to collections and the State of Virginia Debt Set- Off Program. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby direct the Treasurer/Finance Director to have the outstanding accounts removed from the active records and placed in a permanent file where, if the opportunity arises, the accounts may be collected. This Resolution adopted on motion made by ________________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date February 5, 2019 Department Finance/Treasurer Issue Consider adoption of a Resolution allowing the Town Treasurer/Finance Director to remove outstanding water and sewer delinquent bills over five years old from the active records to a permanent file. Summary As of December 31, 2018, the water and sewer accounts over five years old and inactive have been deemed uncollectible in the amount of $11,553.50. All efforts have been made to collect the delinquent water and sewer bills, including submitting them to debt set-off program for collection. The delinquent listings are available in the Treasurer’s office and will be maintained in the event that an opportunity should arise to collect one of these outstanding accounts. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 5, 2019 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton is maintaining records of outstanding water and sewer accounts from 2013; and WHEREAS, as of December 31, 2018 the water and sewer accounts over five years old and inactive have been deemed uncollectible in the amount of $11,553.50; and WHEREAS, the Finance Department has made all possible efforts to collect on these outstanding balances, including the submitting of these accounts to the debt set-off program. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby direct the Treasurer/Finance Director to have the outstanding amounts removed from the active records and placed in a permanent file where, if the opportunity arises, the accounts may be collected. This Resolution adopted on motion made by ________________, seconded by ____________, with the following votes recorded: AYES: NAYS: APPROVED: _____________________________ Bradley E. Grose, Mayor ATTEST: __________________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date February 5, 2019 Department Treasurer’s Office/Finance Department Issue Consider adoption of a Resolution authorizing the Town Manager to execute an Engagement Letter for Professional Services between the Town of Vinton and VML VACO Finance. Summary On January 7, 2019 the Town contacted VML VACO Finance regarding desired changes in the Utility Fund. The Finance Committee was briefed at the regularly scheduled meeting that day regarding the estimated cost and benefit of installing new meters at the locations located on the Town’s water line. Staff recommended performing a rate study to ensure that future needs and current needs would be sustainable under the rate structure. Council was briefed on the current method of reading and the engagement letter for a rate study at the meeting on January 15, 2019. The cost to perform the rate study will be $12,500. Funds are currently budgeted for this project, and will not require a mid-year appropriation. Attachments Engagement Letter Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary Virginia Local Government Finance Corporation Steven C. Mulroy 8 E. Canal Street Managing Director Richmond, Virginia 23219 (804) 648-0635 January 7, 2019 Mr. Barry Thompson Town Manager Town of Vinton, Virginia Email: bthompson@vintonva.gov RE: Municipal Advisory Services Agreement Dear Barry: On behalf of the Virginia Local Government Finance Corporation (“VLGFC,” d/b/a VML/VACo Finance), I am pleased to present this proposed agreement for Municipal Advisory Services for the Town of Vinton, Virginia. The letter contains information about VML/VACo Finance’s qualifications and describes the specific deliverables that we will develop pursuant to the agreement. Scope of the Engagement Based on our discussions, I understand that the Town would like assistance in evaluating debt affordability and financing options for various capital projects related to the Town’s water system. It is my understanding that the Town intends to finance all, or a portion, of the projects, depending on affordability. VML/VACo Finance will develop a Utility Enterprise Fund rate and debt affordability analysis, including recommendations on how much project costs to cash fund, how much to finance, and any changes needed to water rates in order to pay expenses and additional debt service on the related projects. VML/VACo Finance is registered as a municipal advisor with the Municipal Securities Rulemaking Board (MSRB) and the Securities and Exchange Commission (SEC), and as such, is ideally qualified to assist the Town. Qualifications of VML/VACo Finance VML/VACo Finance was founded by the Virginia Municipal League (VML) and Virginia Association of Counties (VACo) in 2003 as a provider of financial services for Virginia local governments and governmental entities. The program is administered by the Virginia Local Government Finance Corporation, a non-profit 501(c)(4) organization. Members of the Mr. Barry Thompson January 7, 2019 Page 2 VLGFC’s Board of Directors are selected by VML and VACo. Our staff is headquartered in Richmond. Similar, recent engagements include: ▪ A Debt Affordability Analysis for the Town of Haymarket including reviewing its projected revenue and expenditures, current debt outstanding, key financial ratios before and after the issuance of new debt, and its comparative standing in relation to its peers in the region and to issuers rated by the rating agencies. ▪ A Debt Affordability Analysis for the Town of Lawrenceville including revenue projections based on the increased capacity of a wastewater plant expansion project. Additionally, we developed and implemented a Plan of Finance to fund the project detailing the appropriate mix of cash and debt financing. Since inception, VML/VACo Finance has also assisted Virginia local governments and local government entities in financing capital projects and equipment through various means, including competitive and negotiated municipal bond issues, bank placements, equipment leases, government loan programs, and commercial paper. To date, we have closed on approximately 200 financings totaling more than $1.0 billion. Our financing engagements commonly entail: ▪ Assisting localities in structuring their loans, scheduling debt service payments that meet their specific requirements; ▪ Performing credit analysis and making recommendations in order to meet the lending/investment criteria of banks, bond insurers, investors, and rating agencies; ▪ Leading the bond issuance team for major bond issues and coordinating the deliverables of underwriters, bond counsel, rating agencies, credit enhancement providers, and trustee banks; ▪ Issuing Requests for Proposals for bank placements and equipment leases, making vendor selection recommendations, reviewing loan documents, and assisting in closing activities; ▪ Identifying and executing refunding opportunities to generate debt service savings and/or reduce the number of years remaining on outstanding debt. Other engagements have included conducting rating agency presentations with the three municipal bond rating agencies – including obtaining a first-time unpublished bond rating of “AA” from Standard & Poor’s for a small Virginia locality – and performing ad hoc research and making fiscal policy recommendations for governmental entities. VML/VACo Finance is registered as a municipal advisor with the Securities and Exchange Commission and the Municipal Securities Rulemaking Board (MSRB). MSRB rules establish a Mr. Barry Thompson January 7, 2019 Page 3 code of conduct and standards of professional qualification designed to protect the interests of municipal entities that rely on the services of municipal advisors. Municipal advisory activities we conduct on behalf of municipal clients are subject to a fiduciary duty, which means putting the client’s interest first and providing thoughtful advice that considers all reasonably feasible alternatives that may be in the client’s interest. Staffing for this Engagement Steve Mulroy will be the Principal assigned to the engagement. Steve currently serves as Managing Director of VML/VACo Finance and has been with the program since 2006. In this capacity, he has oversight responsibility for the Program’s financing and equipment leasing programs. Prior to joining VML/VACo Finance, Steve had thirteen years of public finance and financial advisory experience, including stints at Ferris, Baker Watts and Legg Mason Wood Walker. As an investment banker, he successfully closed on bond issues totaling more than $800 million for a variety of tax-exempt borrowers, including municipalities, colleges, and health care providers. Steve earned an M.B.A. from New York University and graduated with a B.S. in Finance from Villanova University. He also successfully passed the Level 1 Chartered Financial Analyst exam. Steve is registered as a Municipal Advisor representative, having passed the Series 50 Municipal Advisor exam. Kenneth Folk will be the day-to-day contact and provide analytical support for the engagement. Kenneth joined VML/VACo Finance in 2013 and serves as principal interface to financial institutions and governmental agencies with which our clients’ loans are placed. In this role, he conducts credit analysis and represents clients in discussions with financing partners. Previously, Kenneth has held operational management positions for several mid- to large-size banking and investment companies in the Richmond area, most recently SunTrust and Wachovia Securities. Kenneth graduated from Virginia Commonwealth University with a B.S. in Business Administration. Kenneth is registered as a Municipal Advisor representative, having passed the Series 50 Municipal Advisor exam. Robert Lauterberg will collaborate with Mulroy and Folk on the engagement. Bob has served as Managing Director of VML/VACo Finance since the program’s inception in 2003. Previously, he was Executive Director of the Virginia Resources Authority (VRA), during which time he introduced VRA’s Pooled Loan Bond Program. He also is a former Director of the Virginia Department of Planning and Budget. Bob is the immediate past chair of the National League of Cities Public Finance Consortium and has served on the governing Boards of the Council of Infrastructure Financing Authorities; the National Association of State Budget Officers; Rural Economic Development Financial Services, Inc.; George Mason University; Virginia College Building Authority; and Virginia Debt Capacity Advisory Committee. Bob holds a B.S. in Economics from the University of Florida and an M.B.A. from The George Washington University. Bob is registered as a Municipal Advisor representative, having passed the Series 50 Municipal Advisor exam. Mr. Barry Thompson January 7, 2019 Page 4 We may substitute other, similarly qualified personnel during the course of the engagement with the advance approval of the Town. Deliverables and Fees Utility Fund Debt Affordability and Rate Analysis. VML/VACo Finance will prepare a written report and give a presentation to Town Council to assist staff and Town Council in evaluating the financial position and debt affordability of the Town’s Utility Fund, including revenues, expenses, revenue over expenses, reserves, and projected impacts of rate increases. VML/VACo Finance will incorporate anticipated capital projects related to the water system, taking into consideration the timing of various projects as well as the source of funding. The report will include recommendations for increasing revenue to pay ongoing expenses and to cover additional debt service related to new capital projects. $12,500 due upon delivery of the Rate Study ($15,000 less $2,500 grant*) * VLGFC’s Board authorized grants of $2,500 for municipal advisory clients. Grants are limited to one per participant, per program, per 12-month period. If the Town decides to pursue a financing for one or more of its capital projects, VML/VACo Finance can assist the Town with financing(s), for an additional fee. Additional Terms VML/VACo Finance will continue to serve as the Town’s municipal advisor without additional charge through June 30, 2020. During this period, we will be available to cover routine questions and support. A separate fee schedule will apply for assistance with financings, and for the delivery of additional reports such as for a plan of finance or a debt affordability analysis for the General Fund. The agreement may be terminated sooner by written notice provided by either party. Should the Town wish to continue the Municipal Advisory agreement after the first year, a retainer fee (currently $1,500) will be payable on July 1, 2020, and on July 1 of each subsequent year in which the agreement remains in effect. The retainer fee will cover routine questions and support. A separate fee schedule will apply to assistance with financings, and for the delivery of additional reports. VML/VACo Finance will apply the retainer fee to any such billing incurred within the same fiscal year ending June 30. So long as this agreement is in effect, VML/VACo Finance will serve as the Town’s exclusive municipal advisor. VML/VACo Finance agrees to make its best efforts to be available to the Town upon request, within requested timeframes, to assist with relevant financial matters. In its role as municipal advisor, VML/VACo Finance agrees to review unsolicited proposals from investment banking firms, pursuant to MSRB rules that otherwise prohibit investment banks from presenting unsolicited proposals to governments not represented by a municipal advisor. Mr. Barry Thompson January 7, 2019 Page 5 Additional non-routine services may be provided with advance approval of both parties and will be billed at a rate of $115.00 per hour unless other compensation arrangements are agreed to in advance. Pursuant to MSRB rules, VML/VACo Finance submits the following additional disclosure information: ▪ MSRB has available on its website an informational brochure for municipal advisory clients (Municipal Advisory Client Brochure). The MSRB website address is msrb.org. ▪ The MSRB collects information from each municipal advisor registrant regarding legal and disciplinary events, including information about criminal actions, regulatory actions, investigations, judgments, liens, civil judicial actions, customer complaints, arbitrations, and civil litigation. None of these events apply to VML/VACo Finance, and there has been no material change or additions to the event disclosures since our initial filing. The most recent copies of our reports (Forms MA and MA-I) are available at the U.S. Securities and Exchange Commission website: sec.gov/edgar/searchedgar/companysearch.html. ▪ VML/VACo Finance receives compensation from participants for each successful closing in its Fixed Rate Loan Program (a bank loan program), Commercial Paper program, and Equipment Leasing Program. To help ensure neutral financing recommendations, whether an in-house or external financing source is selected, the Board of Directors has established fee schedules that are based upon the actual staff resource requirements of the particular financing vehicle selected. To indicate your acceptance of this proposal, please sign below and return a copy of the letter by U.S. Mail or electronic mail (smulroy@valocalfinance.org). We look forward to having the opportunity to work with Town. Sincerely, Steven C. Mulroy Cc: Kenneth Folk, VML/VACo Finance Anne Cantrell, Town of Vinton, Virginia Mr. Barry Thompson January 7, 2019 Page 6 The Town of Vinton, Virginia, hereby engages VML/VACo Finance for the Municipal Advisory Services as outlined herein: ________________________________________________ Barry Thompson Date Town Manager RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, FEBRUARY 5, 2019, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, LOCATED AT 311 S. POLLARD STREET, VINTON, VIRGINIA. WHEREAS, on January 15, 2019, the Town of Vinton Council was briefed on the need for a rate study to review rates, infrastructure, and other needs to update and sustain the Town of Vinton Utility System; and WHEREAS, the Town of Vinton has secured an engagement letter from VML VACO Finance to perform a rate study on the Town of Vinton Utility System with an agreed upon cost of $12,500. NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE TOWN OF VINTON, VIRGINIA, AS FOLLOWS: 1. The engagement letter is hereby approved in a form presented to Council and approved by the Town Attorney. 2. The Town Manager is hereby authorized, for and on behalf of the Town, to execute the engagement letter and any other necessary documents in furtherance of the same. This Resolution adopted on motion made by Council Member _________________, seconded by Council Member __________________, with the following votes recorded: AYES: NAYS: APPROVED: ___________________________________ Bradley E. Grose, Mayor ATTEST: ______ Susan N. Johnson, CMC, Town Clerk Meeting Date February 5, 2019 Department Public Works Issue Public Works Committee Summary The Public Works Committee met on Thursday, January 24, 2019. The following items were discussed at the meeting: • Refuse Ordinance Update o Council Briefing Comments o Information Notice o Refuse Cart Update Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date February 5, 2019 Department Council Issue Appointments to Boards/Commissions/Committees 1. Planning Commission Summary The following appointment needs to be considered by Council: Planning Commission Dave Jones term on the Planning Commission will expire on February 28, 2019. Mr. Jones is interested in being re-appointed to a new four-year term beginning March 1, 2019 and ending February 28, 2023 Attachments None Recommendations Motion to re-appoint Dave Jones to the Planning Commission to a new four-year term beginning March 1, 2019 and ending February 28, 2023 Town Council Agenda Summary