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Home My WebLink About12/19/2017 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, December 19, 2017 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA 1. Consider approval of the minutes: a. Regular Council meeting of November 21, 2017 b. Regular Council meeting of December 5, 2017 G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS 1. Police Department – Chief Tom Foster a. Report on the Department b. Introduction of new Officer c. Officer of the Month for November 2. Report on the Vinton Volunteer First Aid Crew for November 2017– Chief Wayne Guffey 3. Report on the Vinton Volunteer Fire Department for November 2017 – Chief Richard Oakes H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. I. TOWN ATTORNEY Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 J. PUBLIC HEARING 1. Consideration of public comments regarding the petition of Brigitte Howard for a Special Use Permit (SUP) to operate a family home day care at 1567 South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District a. Open Public Hearing • Report from Staff – Anita McMillan • Receive public comments • Council discussion and questions b. Close Public Hearing c. Consider adoption of an Ordinance K. PUBLIC COMMENT 1. Consideration of public comments regarding the Town’s intention to assess housing conditions in the community and the feasibility of implementing a housing rehabilitation program and to survey residents and/or potential beneficiaries to confirm housing needs and income status a. Open Public Meeting • Report from Staff – Pete Peters/David Hill • Receive public comments • Council discussion and questions b. Close Public Meeting c. No action required L. BRIEFINGS – TOWN MANAGER 1. Briefing on the results of an RFP issued by VML/VACo for financing to purchase certain equipment from the General Fund and Utility fund from the Town Manager’s CIP Funding List for Fiscal Year 2017-2018 – Anne Cantrell M. ITEMS REQUIRING ACTION – TOWN MANAGER 1. Consider adoption of a Resolution approving the lease financing of equipment and authorizing the execution, delivery and performance of a master equipment lease/purchase agreement and separate schedules to it and related documents and actions – Anne Cantrell 2. Consider adoption of a Resolution approving a variance of the Town’s Noise Ordinance to Avis Construction Company, Inc. – Town Manager N. TOWN MANAGER O. MAYOR P. COUNCIL Q. ADJOURNMENT 3 NEXT TOWN COUNCIL/COMMITTEE MEETINGS: December 21, 2017 -1:30 p.m. – Finance Committee meeting – TOV Conference Room January 2, 2018 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be Meeting Date December 19, 2017 Department Town Clerk Issue Consider approval of the minutes: a. Regular Council meeting of November 21, 2017 b. Regular Council meeting of December 5, 2017 Summary None Attachments November 21, 2017 minutes December 5, 2017 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, NOVEMBER 21, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Pete Peters, Assistant Town Manager Anne Cantrell, Treasurer/Finance Director Tom Foster, Police Chief Anita McMillan, Planning & Zoning Director Joey Hiner, Public Works Director William Herndon, Assistant Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk Council Member Liles, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Roll call After a Moment of Silence, Council Member Scheid led the Pledge of Allegiance to the U.S. Flag. Under upcoming community events, Council Member McCarty announced November 25-9:00 am to 12 Noon- High School- Vinton throw blankets for sale for $45 which can be Town Manager’s Office. This is an early-bird special through December 20th Christmas Parade on November 30th at 7:00 pm. Vice Mayor Hare made a motion to approve the seconded by Council Member Scheid and carried by the following vote, with all members voting: Vote 5- 0; Yeas (5) – Liles, McCarty, Nays (0) – None. Council meeting of October 17, 2017 The next item on the agenda was a report on the reported that in comparison of October 2016 with October 2017, there has been a 3% increase in calls 2 208; drug arrests are up 53% from 15 to 23 and overall criminal arrests are up 18% from 55 to 65. Also, the DUI arrests are up 85% over the total for the year in 2016. Chief Foster read his Memo recognizing Officer Danny Cox Officer Cox was present at the meeti The next item on the agenda was a report on the Vinton Volunteer First Aid Crew for October 2017. In the absence of Chief Guffey, Sayre gave the report. The was 480 of 480 possible hours for 100%; a unit was in service 100% of the volunteer time; 239 total calls truck was marked up 95% and a BLS Unit They responded to 106 out of 122 calls during volunteer hours at 87% calls. The Fractile Response time was 9.11 with volunteers. They currently have 49 members. Vice Mayor Hare asked why the numbers on the BLS calls have responded that ALS is the level of the truck, which is higher than BLS. They want an ALS truck in service more because it can handle all of the calls dispatched and they have been able to get more medics to run during the weeks for those shifts. The next item on the agenda was the report on 2017. Chief Oakes reported that for the month they ladder call for an accidental activated commercial fire alarm. recruitment for the department. Jennifer Sexton with Roanoke County has a banner ready fo place on th entrances to the Town. With regard to the fire calls, he will get with Chief Linkous to see if he can run the call reports for him to have the first of the year. The Town Manager RVTV and will be moving forward with some 30 second PSAs with both 3 and he is willing to visit the Jefferson College of Health Sciences with him. The Town Manager made comments on behalf of Kenny Fuller with the Vinton Old School Cruise-In Foster for their support and Cruise-Ins and presented them each with a t-shirt. Under citizens’ comments and petitions, Melinda Reams of North Blair Street, Vinton, expressed vehicles being routed by their GPS onto Ruddell Road and causing accidents at the intersection There is no signage to warn trucks. commented that he had met with the Officer who worked the accident that with a commercial vehicle. He plans to meet with signage using the verbiage possibly “No Through Trucks” as well. We will also have to contact Town limits and the City line meet intersection. GPS.gov is dangerous routes. The next item on the agenda was a briefing on Zoning & Subdivision Ordinances. Anita McMillan first commented that the Planning Commission has been given this presentation and then she gave her Power Point presentation. presentation is on file in the Town Clerk’s Office and will be made a part of the permanent record.) Council Member Scheid commented that Airbnb’s responded that they are on the list. Council Member Scheid also commented that sidewalks important as well as getting builders to do stakeholder that we may want to Association. the UDA Consultant would like to have a kick-off that meeting before Christmas break. commented that her presentation the issue of regulations of auxiliary buildings would also be an important topic. 4 Melinda Reams from the audience asked about regulations concerning telecommunication Ms. McMillan Commission and the Town has to go by those regulations. The next item on the agenda to consider adoption of a Resolution appropriating $119,340.12 Vehicles, $79,560.00 in federal funds and the Town’s required $39,780.00 in- participation in the DUI Task Force Grant. Chief Foster commented that this is a multi-jurisdictional Task Force that the Town became a part of in March of 2017. It has been very successful and pays 100% of the Officer’s salary, b vehicle and vehicle equipment for up to five years. the Resolution should read “2017- “2018-2019”. Council Member Liles Resolution as revised Council Member McCarty a following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2224 revised, grant received from the Department of Motor Vehicles, $79,560.00 in federal $39,780.00 in- participat Grant The next item on the agenda was to consider adoption of a Resolution app Town’s required in- equipment. the Department received approximately $8,000 and he was very pleased to amount this year. These funds will pay the officers for their off- about the in- that this will come out of the Department’s budget for fuel and maintenance and repair. Council Member Scheid made a motion to adopt the Resolution as presented by Vice Mayor Hare and carried by the following roll call vote, with all members voting: Vote 5- (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Adopted Resolution No. 2225 Motor Vehicles, $24,750.00 in Federal funds and the Town’s required in-kind equipment 5 The next item on the agenda was to consider a motion to postpone action on the Town’s proposed elimination of certain Valley Metro bus stops within the Town’s limits. At the November 7th meeting, Council conducted a Public Hearing on this matter and that the November 21st meeting. public comments, staff contacted regarding some alternative routes information was received and di the Council meeting. not have sufficient time to thoroughly information. The GRTC Board approved the FIXED rate increase from $1.50 to $1.75 yesterday, but they did not approve limiting the STAR unlimited pass. We are also still examining the impact of their action on the Town. Staff is requesting time to look at alternatives. Council Member Scheid made a motion to postpone action on the Town’s proposed elimination of certain Valley Metro bus stops within the Town’s limits indefinitely; the motion was seconded by Vice Mayor Hare all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Approved postponing action on the certain Valley Metro bus stops within the Town’s limits indefinitely The next item on the agenda was to consider Historic Tax Credit program. Resolution. Council Member Liles made a motion was seconded by Council Member McCarty. Council Member Scheid commented on the importance of the program not only to the Town because the properties in Town. today indicated you get $1.28 back for every $1.00 you spend with this program. commented use the program. Vice Mayor Hare commented that 6 The motion was carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. support of the fede Credit program The Town Manager expressed to Council and all of the Town’s employees a Happy Thanksgiving. Under reports from Council Committees, Chief Foster reported from the Public Safety Committee. The Committee met on November 6th primary topic was a presentation from Bill Hunter with Roanoke County regarding a replacing approximately 20 years old and will be phased out at the end of 2019. A joint agreement was reached County and the Cities of Roanoke and Salem. The Town’s share is 28 portable radios radios with an estimated cost of $143,000. This amount also includes $10,000 for warranty costs which is based on our percentage of the overall number of radios purchased. Without this cooperative arrangement at a one-time cost of $250,000. The radio system to be purchased will be operational according to communications for a period of about 20 years. The old radios even though they may not be supported on the true valley-wide network that we continue to utilize these radios for purposes such as public works. Other topics discussed were an adjustment that has been made to traffic flow during special events in the and prevent quick Fire/EMS responses. Chief Guffey reported that he is looking for a gr purchase an system as it expands to be able to respond to EMS calls. open. The Mayor commented on the success of the the Roanoke Valley Preservation Foundation for the 7 Apartments and the recent meeting with the Volunteer Fire Department. The Mayor wished everyone a Happy Thanksgiving. Comments from Council: Council Member Liles commented on the success of the last Mingle. Council Member Scheid asked when the signs would be removed from the Valley Metro bus stops and the Town Manager responded of. All members of Council wished everyone a Happy Chief Foster gave a quote from Franklin Delano Roosevelt, “In the final months of this year, now almost spent, we find our Republic and the Nations joining us waging a battle on many fronts for the preservation of liberty. In giving thanks for the greatest harvest in the history of our Nation we who plant and reap can well resolve that in the year to come we will do all that is in our power to pass that milestone; for by our labors in the fields we can share some part of the sacrifice with our brothers and sons who wear United States. Under appointments to Boards/Commissions/ Committees Committee amendments pertaining to the UDA areas the design guidelines. nominated Council Member Liles and Council Member Planning Grant Steering Committee. The nomination was seconded by Vice Mayor Hare and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. Council Member Scheid to the Urban Grant Steering Committee. Vice Mayor Hare made a motion to adjourn the Member Scheid members voting: Vote 5-0; Yeas (5) – Liles, McCarty, Scheid, Hare, Grose; Nays (0) – None. The meeting APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, DECEMBER 5, 2017, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles Janet Scheid MEMBERS ABSENT: Sabrina McCarty STAFF PRESENT: Barry W. Thompson, Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Susan Waddell, Town Attorney Pete Peters, Assistant Town Manager Anne Cantrell, Treasurer/Finance Director Donna Collins, Human Resources Director Tom Foster, Police Chief Fabricio Drumond, Deputy Police Chief Anita McMillan, Planning & Zoning Director William Herndon, Assistant Public Works Director The Mayor called the regular meeting to order at 7:00 p.m. The Town Clerk Council Member Liles, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Council Member McCarty was absent. Roll call After a Moment of Silence, Madison and Isabella Chandler led the Flag. Under upcoming community events, Council Member Liles announced December 12 – 6-7:30 p.m.– meeting-War Memorial. Chief Foster made brief comments and gave a quote from Cicero, “Gratitude is not only the greatest of virtues, but the parent of all others”. Council Member Scheid made a motion to approve the Consent Agenda as presented; the motion was seconded by Council Member Liles and carried by the following voting: Vote 4-0-1; Yeas (4) – Grose; Nays (0) – None; Absent (1) - McCarty. Approved minutes of the Regular Council meeting of November 7, 2017 November 14, 2017 Chief Foster introduced Josh Chandler, the new Officer in his Department and made brief comments. 2 Isabella, who led us in the Pledge to the U. S. Flag earlier in the meeting. Carden of Vinton commented Public Hearing on November 7th stops. He next referred to one of the comments at late for a doctor’s appointment that they will not see you. Mr. Carden next showed his i Keepers, Inc. and commented that it has a toll-free medical and other appointments. The next item on the agenda was a presentation of the June 30, 2017 LLP and consider adoption of a Resolution approving and accepting said Report. commented that we received an unmodified opinion Gilmer with Brown Edwards & Company, LLP. public presentation of their audit to deliverables will be discussed in detail with the Finance Committee on December 11th. The fraud protection unless it suggestions for management. With regard to the CAFR, The Town receiv Department should be very proud of. discussion and analysis which explains what happened in the Town this year. In terms of the General Fund, 3 fund balance went down approximately $80,000, but when you are dealing with $2.8 million that compares with is how many months of expenditures dollars come in the door, how many months could the Town survive. Generally the average is 2-3 level. Last year it was 3.8 months and this year it is 3.6. Management activity and a new fund was created This is a trend in the State with municipalities starting to charge fees for stormwater and segregating those activities to find out how much stormwater is costing This year the enterprise a some expenses and activity in the General Fund and Utility that are now going over to this new fund. This is not currently a self- subsidized between the other two funds intention is for this fund to eventually be self- sufficient. For the total enterprise activity, the change net position was $450,000 stormwater General Fund is self-sufficient and is seven percent. With approximately $1.25 million in cash was provided by million. The difference came from taking on some of the expenditures for the new stormwater fund. With regard to the Notes to Financial Statements, the came out in 2005 of approximately 20 pages. Next year the CAFR will be even larger because there is an OPEB (other post- already a liability on the books now, but there is even a larger liability that is associated with it that will go on the books. change anything. Vice Mayor Hare asked if a government would have 4 where they may. Council Member Scheid asked what other post-employment benefits would be. Mr. paying in the future and the actuarial takes all of this data and accrues it to the present day to find out the present day liability. The Town Manager commented that we have to have the actuarial done every three years. We according to the new OPEB calculation and included in next year’s financial statements. liability and it is their agencies have already been taking this into commented that the only thing we have is our retiree health insurance. information and referred to page 73, which lists all of 80 that lists all of the principal employers. one that we have dates back Town’s size and staffing, it is not feasible to separate everything, but we have worked with the Town to get it to the current level. Last year we had finding, but it was cleared this year. There is Audit Committee letter which is done at the beginning and end of the audit and a management reviewed in detail with the Finance Committee. Vice Mayor Hare commented that the Town well last year, but that fund balance was used to balance the year out, which was $80,000. A lot of diligence went in there were some and once it was recognized, steps were taken to mitigate as best we could. Vice Mayor Hare Resolution by Council Member Scheid 5 4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Absent (1) - McCarty. Report The next item on the agenda was briefing on South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District. less children, which is allowed under our zoning ordinance. Ms. Howard is now requesting to take care of five or more, which is allowed by a Special Use Permit of up to 12 children. In 2009 the zoning ordinance was amended to include a definition for family day home that as long as it is less than 13 children under the age of 13, we would allow under Special Use Permit. The State Co home has to be licensed if you have more than five up to 12 children. This is one of the amendments ordinance amendments. because sh application she stated that she had a building permit and built a deck onto her house which is required by children to be outside. Ms. McMillan next commented that with a Special have the right to put conditions on the Permit. When the SUP was issued to the Pilates Drive, there was some concern about the sign. Ms. Howard would be allowed up to a two- sign reservation about her putting up a free-standing sign There is a family day care home in Gladetown that does not have a sign. Friday from 7:00 a.m. to 5:30 p.m. She does have a required to provide off-stree house that can have up to two spaces. As required by the State Code, they notified not only the adjacent sign. To date they have received no phone calls or letters from the adjoining property owners. 6 In response to a question from Council Member Scheid McMillan commented licensed if you have five or more children unless does not include your own children. As of 2016, they have to be licensed if they are caring for more than four. Council Member Scheid asked how many day care homes are in the Town and re licenses. are caring for less than five, but they have to get the home occupation permit. next asked if we have had any issues with any of the no. Council Member Scheid then commented to Ms. McMillan that she appreciated her suggestion on the sign. care for more than two under the age of four. Vice Mayor Hare asked who polices that and Ms. care homes like they do child daycare centers, only if they get a complaint. Hearing this Thursday at 7:00 p.m. The next item on the agenda was a briefing on Development (DHCD) to the Downtown Business District. notification that we have been awarded up to assessment by January 15th. Staff is already been done and updating the plan. We are required to have a public input meeting which we will hold at the December 19th Council meeting and also requires two downtown management team meetings. submit the summary by the January 15th deadline 7 consultant’s assistance, but it opens up a pool of resources to develop a full strategic plan for a housing rehabilitating program. process that construction funds. We plan another and we could utilize one of the programs to help with our match for the other side. Counci pleased to see us moving forward with this because Council strategic planning session as a way to downtown area. She then requested that the 2004 study be placed in Dropbox for Council. Mr. Peters include Council. The Town Manager commented that a meeting has been scheduled with RVTV tomorrow evening at Department the PSAs and the longer running program. Under reports from Council Committees, Vice Mayor Hare October Financial Reports are in Dropbox and he will reviewed last month by the Finance Committee. With regard to the General Fund, we are within $335 of the projection. Prop down by approximately $5,000, but is also up slightly over last year. The cigarette tax is very budget, but is actually down about $10,000 year-over year. On the expense side, it shows underspent due Creek Greenway was We are going to push that out to the end of the year 8 Also, we are working on carving out another fund to manage the grants and to separate them from the General Fund. On the billing being delayed by a day and it did not show up in the October statements. Vice Mayor Hare made a motion to September 2017 and October 2017 Financial Reports; the motion was seconded by Council Member Scheid and with all members voting: Vote 4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Absent (1) - McCarty. Approved October 2017 Financial Reports Vice Mayor Hare next commented that the Finance Committee would like to revisit the garbage truck because we have gone out for bid to fund with debt to purchase the garbage truck. The PowerPoint presentation from the Public Works Committee dated June 6, 2017 was shown for reference. Vice Mayor Hare next commented that there are four options— would be retrofitted with flippers for some future use as well as retrofit any existing back-up truck with the flippers; purchase the truck the same way cash for trashcans that would work with the flippers; how the negotiations with purchase the trashcans later. Council Member Liles commented on the fact that Roanoke County but Town residents are not. V commented that as part of the gain sharing they do pay us $110,000 a year never been a change in that amount. Vice Mayor Hare next commented that o challenges is that these vehicles are breaking down the risk if we continue to run them as we do that we Council Member Scheid commented it trash because we do not have a vehicle. The Mayor commented that 9 has continually made a good point about the trashcans and the possibility of reducing litter and keeping up the appearance of our neighborhoods He would be in support of purchasing the trashcans along with the truck. The negotiations with Roanoke an appeal to them for a grant for the cans since we only get $110,000 and we are Roanoke County citizens. Council Member Sche believed it would make a big difference not in just the Town. However, if we the cans it will come with some change of culture in how residents handle their trash. action item to purchase the truck at the December 19th Council meeting. We could not afford the debt payment this year because of the expenses incurred to repair the current approximately $17,000 at this point. Joey Hiner and team have located $20,000 in the budget that can be shifted around-- Walnut Avenue; $7,500 savings from the purchase of salt and $7,500 to camera another one of our need to do bridge maintenance and there are four have to do so cannot keep doing the same thing. truck and trashcans together discussed an option if Council would like for them to investigate it. The Finance Committee discussed using the reserve funds to buy the trashcans as a one-time purchase to save interest. will have a future payback. the cost of the trashcans to the citizens. The Town Manager commented that Roanoke City included an collection. Staff has checked with other localities to see who currently charges a fee and that information th 10 The Mayor commented on the success of the Christmas parade. wanted to reschedule the Council Retreat for some time in mid- suggested topics 15th. A list of the topics will be compil circulated back around to come to a final agenda. Comments from Council: Council Member Liles commented that he thought the Public Safety Committee meeting listed on the agenda was cancelled and Chief Foster responded it was. Council Member Christmas parade. She also commented heard an urban planner speak recently to the fact that communities of the future need to attract the towns and ar where they could live, work and play and it occurred to her advantage of that trend. Vice Mayor Hare also commented on the succe the parade. He then running for re-election again next year and made brief comments. Council Member Liles made a motion to adjourn the meeting; the motion was seconded by Vice Mayor Hare voting: Vote 4-0-1; Yeas (4) – Liles, Scheid, Hare, Grose; Nays (0) – None; Absent (1) - McCarty. The APPROVED: _______________________________ Bradley E. Grose, Mayor ATTEST: ______________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date December 19, 2017 Department Police Issue Police Department a. Report on the Department b. Introduction of new Officer c. Officer of the Month for November Summary Chief Foster will give a report on the efforts of his Department and introduce Kris Moore, a new Officer in his department. Chief Foster will also read his Memo and recognize Detective Sergeant Valerie Cummings as Officer of the Month for November. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date December 19, 2017 Department Vinton Volunteer First Aid Crew Issue Report on the Vinton Volunteer First Aid Crew for November 2017 Summary Chief Wayne Guffey will be present to give this report to Council. Attachments November 2017 Report Recommendations No action required Town Council Agenda Summary Vinton First Aid Crew Inc. P.O. Box 314 Vinton VA 24179 Office of the Chief WGuffey@vintonems.com November 2017 Report  Volunteer Truck hours was 463 of456 possible hours for 101 %(Holiday Coverage)  We had a unit in service 101% of the volunteer time  Had 2 units in service for 51 hours  187 Total calls o 91 career hour calls Monday thru Friday 0600-1800 o 96 Volunteer hours calls Night, weekend.  Medic truck marked up 81 % and a BLS Unit 19%  Responded to 71 out of 96 calls doing volunteer hours 70%  Handled 68 out of 96 calls doing volunteer hours 85% o Out of the 25 calls career handled 17 were 2nd emergency calls  Fractile Response time was 10.09  1729 man hours for the month of November  Total of 135 transports o Career 87 o Volunteer 46  49 new members as of now o 25 EMTS o 1 advanced EMT o 13 Medics o 9 In Training o 1 Driver Only  New EMT o Kasi Abell  New Members Wayne Guffey Chief Vinton First Aid Crew Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Hours Up 466 428 461 462 462 441 489 457 456 480 453 Hours Possible 480 432 468 480 480 456 492 468 468 480 456 Percentage 97 99 98 96 96 97 99 98 97 100 101 2nd Truck 55 61 31 69 36 46 103 40 53 70 46 6 42 8 46 1 46 2 46 2 44 1 48 9 45 7 45 6 48 0 45 3 48 0 43 2 46 8 48 0 48 0 45 6 49 2 46 8 46 8 48 0 45 6 97 99 98 96 96 97 99 98 97 10 0 10 1 55 61 31 69 36 46 10 3 40 53 70 0 100 200 300 400 500 600 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Hours Up Hours Possible Percentage 2nd Truck Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Volunteer unit in service 97 99 98 96 98 97 99 98 97 100 101 98.2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Volunteer unit in service 97 99 98 96 98 97 99 98 97 100 101 0 97 99 98 96 98 97 99 98 97 100 101 0 0 20 40 60 80 100 120 Ax i s T i t l e Percentage of Unit in Service 1-17 2-17 3-17 4-17 5-17 6-17 7-17 8-17 9-17 10-17 11-17 TOTAL 211 206 222 211 247 242 194 210 214 242 187 DAYLIGHT CALLS 06-18 103 88 103 73 100 106 96 93 97 120 91 VOLUNTEER 18-06 108 118 119 138 147 136 98 117 117 122 96 10 3 88 10 3 73 10 0 10 6 96 93 97 12 0 91 10 8 11 8 11 9 13 8 14 7 13 6 98 11 7 11 7 12 2 96 0 20 40 60 80 100 120 140 160 1-17 2-17 3-17 4-17 5-17 6-17 7-17 8-17 9-17 10-17 11-17 DAYLIGHT CALLS 06-18 VOLUNTEER 18-06 83 89 78 81 87 83 89 92 91 95 81 17 11 22 19 13 17 11 8 9 5 19 0 10 20 30 40 50 60 70 80 90 100 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ALS BLS ALS/BLS percentage of truck mark up-ALS is perfereed Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Calls Dispatched 108 118 119 138 147 136 98 117 117 122 96 1316 Calls Responded 84 96 95 110 114 113 83 96 96 106 71 1064 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Calls Dispatched 108 118 119 138 147 136 98 117 117 122 96 0 Calls Responded 84 96 95 110 114 113 83 96 96 106 71 0 108 118 119 138 147 136 98 117 117 122 96 0 84 96 95 110 114 113 83 96 96 106 71 0 0 20 40 60 80 100 120 140 160 Ax i s T i t l e Calls Dispatched that the crew responded too Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Calls Dispatched 108 118 119 138 147 136 98 117 117 122 96 Calls Handled 73 92 92 101 108 108 79 92 92 104 68 10 8 11 8 11 9 13 8 14 7 13 6 98 11 7 11 7 12 2 96 0 73 92 92 10 1 10 8 10 8 79 92 92 10 4 68 0 0 20 40 60 80 100 120 140 160 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Calls Dispatched Calls Handled Calls that were disptached that the volunteer crew handled Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Fractile Response 8.94 8.73 9.06 8.17 8.47 8.67 9.49 9.22 9.62 9.11 10.1 8.94 8.73 9.06 8.17 8.47 8.67 9.49 9.22 9.62 9.11 10.09 0 0 2 4 6 8 10 12 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Fractile Response Goal is under 12 minutes Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Man Hours 1840 1979 1978 2259 2074 1956 2185 1916 1826 1870 1729 1840 1979 1978 2259 2074 1956 2185 1916 1826 1870 1729 0 0 500 1000 1500 2000 2500 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Man Hours Man Hours Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Career 86 76 80 75 81 94 79 84 84 81 87 907 Volunteer 48 51 51 61 62 58 51 59 57 54 46 598 Total 134 127 131 136 143 152 130 143 141 135 133 0 1505 86 76 80 75 81 94 79 84 84 81 87 48 51 51 61 62 58 51 59 57 54 46 134 127 131 136 143 152 130 143 141 135 133 0 0 20 40 60 80 100 120 140 160 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Transports Career Volunteer Total Meeting Date December 19, 2017 Department Vinton Volunteer Fire Department Issue Report on the Vinton Volunteer Fire Department for November 2017 Summary Chief Richard Oakes will be present to give this report to Council. Attachments November 2017 Report Recommendations No action required Town Council Agenda Summary November 2017 Vinton Vol. Fire Staffing Here are the man hours for Vinton Vol. Fire Department for November 2017. 11-4-17 - 12 man hours 11-7 -17 -12 man hours 11-11-17 -12 man hours 11-14-17 -14 man hours 11-18-17 -12 man hours 11-25-17 -12 man hours 11-30-17 - 12 man hours Total Man Hours- 86 Total Calls Run - 0 1 Meeting Date December 19, 2017 Department Planning and Zoning Issue Consideration of public comments regarding the petition of Brigitte Howard for a Special Use Permit (SUP) to operate a family day care home at 1567 South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District. Summary On July 27, 2016, Ms. Howard obtained a home occupation permit, which allows her to care for no more than five (5) children in her home. In November of this year, Ms. Howard inquired about operating a family day care home in her home since she would like to be able to provide childcare for up to 12 children. Per Article X. Definitions, Section 10-2(b)(31) of Appendix b, Zoning Ordinance, a family day care home is defined as a facility whose purpose is providing care for more than five, but less than 13 children separated from their parents or guardians during a portion of the day, exclusive of the provider's own children and any children who reside in the home. The care of five or less children for portions of a day shall be permitted as a home occupation. Per Article IV., District Regulations, Division 2. R-1 Residential District, in order to operate a family day care home, a SUP would have to be applied for and granted. The Code of Virginia defines family day care home as a child day care program offered in the residence of the provider or the home of any of the children in care for one through 12 children under the age of 13, exclusive of the provider’s own children and any children who reside in the home, when at least one child receives care for compensation. Family day care homes serving five through 12 children, exclusive of the provider’s own children shall be licensed. During Town Council meeting on December 5, 2017, members were briefed on Ms. Howard’s petition. Under the Town’s zoning ordinance, a family day care home will require a SUP to be applied for and granted. Prior to the Planning Commission public hearing, Staff contacted Ms. Howard for further details regarding her SUP request as follows: 1. Ms. Howard would like to care more than four but not more than 12 children, as allowed Town Council Agenda Summary 2 by the Virginia Department of Social Services (VDSS). A family day care home will require a license from VDSS, and the locality’s zoning approval is one of the licensing requirements. 2. Days and hours of operation will be Monday through Friday from 7:00 a.m. to 5:30 p.m. 3. Ms. Howard does not and will not have school aged children under her care. The children under her care are from the ages of six weeks old to five years old. 4. Ms. Howard plans to have one part-time employee in the morning, and one part-time employee in the afternoon. 5. Ms. Howard is allowed to have one two square feet in area sign for her current home occupation permit and the proposed family day care home, but she is not planning to put up a sign. On December 7, 2017, prior to the public hearing of the Planning Commission, staff received the following phone calls: 1. Richard Maxey, 732 Olney Road. Mr. Maxey thought it was a rezoning request, and he wanted to make sure that it did not affect the zoning of his property. It was explained what the request was for, and that it was only for 1567 South Pacific Drive. His only comments were that he has no problem with the request and that he might attend the Town Council public hearing on December 19, 2017. 2. John Berry, 720 Olney Road. Mr. Berry asked about as how many SUP requests the Town has issued in the past; amount of additional trash that will be generated; increase in traffic, noise; number of children; and maintenance of the streets due to the increase of traffic. At the Planning Commission hearing on December 7, 2017, Ms. Jocelyn Ashwell, of 4069 Poplar Grove Drive, Vinton, one of the mothers of a child who is under the care of Ms. Howard, asked that Ms. Howard’s request be approved. She indicated that finding affordable and good childcare in this area is not easy and said she has been pleased with the childcare services provided by Ms. Howard. The Planning Commission voted unanimously to recommend approval of the request by Town Council. Staff would like to state that, with a SUP request, the Planning Commission and Town Council are given the opportunity to review the proposed request and impose such conditions as reasonably necessary to ensure the use will be compatible with the surrounding area and consistent with the purposes of the Zoning Ordinance. Attachment 1. Staff report and supporting documents. 2. Ordinance. Recommendations Conduct Public Hearing Motion to Adopt Ordinance ORDINANCE NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, DECEMBER 19, 2017, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. AN ORDINANCE to approve the petition of Brigitte Howard for a Special Use Permit (SUP) to operate a family day care home at 1567 South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District. WHEREAS, on November 14, 2017, a letter was mailed to surrounding property owners notifying them of the SUP request and informing them of the dates and times of the public hearings of the Planning Commission and Town Council; and WHEREAS, on December 5, 2017, at the regularly scheduled meeting of Town Council, the Council members were briefed on the SUP request; and WHEREAS, the Planning Commission held a public hearing on December 7, 2017, after giving notice in accordance with §15.2-2204, Code of Virginia, as amended, and recommended that Town Council approve the SUP request on a vote of 4 – 0. WHEREAS, the Town Council held a public hearing on December 19, 2017, after giving notice in accordance with §15.2-2204, Code of Virginia, as amended. NOW, THEREFORE, BE IT ORDAINED by the Council of the Town of Vinton, Virginia, that the petition of Brigitte Howard for a Special Use Permit (SUP) to operate a family day care home at 1567 South Pacific Drive, Tax Map Number 061.09-01-42, zoned R-1 Residential District, be approved. This Ordinance adopted on motion made by Council Member ________________ and seconded by Council Member ____________________, with the following votes recorded: AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, CMC, Town Clerk Meeting Date December 19, 2017 Department Administration Issue Consideration of public comments regarding the Town’s intention to assess housing conditions in the community and the feasibility of implementing a housing rehabilitation program and to survey residents and/or potential beneficiaries to confirm housing needs and income status Summary The Town has been awarded a $3,000 CDBG Planning Grant from the Department of Housing and Community Development (DHCD) to assist the Town in assessing the potential for developing a Housing Rehabilitation Program for neighborhoods adjacent to the Downtown Business District. Staff will provide a brief report to Council on the background, goals, timeline and other grant related details. As a part of the planning grant requirements, Council must conduct a public meeting to invite public comments regarding the Town’s intention to assess housing conditions and the feasibility of implementing a housing rehabilitation program. Attachments None Recommendations Conduct Public Comment period, no action required Town Council Agenda Summary Meeting Date December 19, 2017 Department Finance/Treasurer Issue Briefing on the results of an RFP issued by VML/VACo for financing to purchase certain equipment from the General Fund and Utility fund from the Town Manager’s CIP Funding List for Fiscal Year 2017-2018 Summary During the fiscal year 2018 budget adoption, Council requested that the Town delay CIP purchases until the Finance Committee had a chance to review the financial position of the Town and if the Town could afford to purchase items included in the budget. Based on current review, the Finance Committee recommended moving forward on funding for two meter reading trucks, a refuse truck with flippers, flipper to retrofit the backup refuse truck, a sewer jetter vac truck, and a utility dump truck. The Town has worked with VML/VACo to issue an RFP for financing. The results were given to the Town on December 12th, with US BankCorp with the lowest rates. The bank has agreed to lock-in rates until December 31st for five year equipment at 2.288% and seven year equipment at 2.431%. Based on conversations with VML/VACo, there is a recommendation to move forward with financing prior to December 31st as proposed tax law changes in Congress are anticipated to increase loan interest rates. Although the exact effect of the law is unknown, the best estimate would be a $4,475 annual increase on interest payments. Based on this information, staff recommends approving the resolution for financing with US BankCorp. Attachments None Recommendations Consider adoption of Resolution under Items Requiring Action Town Council Agenda Summary Meeting Date December 19, 2017 Department Finance/Treasurer Issue Consider adoption of a Resolution approving the lease financing of equipment and authorizing the execution, delivery and performance of a master equipment lease/purchase agreement and separate schedules to it and related documents and actions Summary Council will be briefed on this lease financing at the meeting and will be requested to consider adoption of the proposed Resolution for financing with US BankCorp. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary 1 RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, DECEMBER 19, 2017, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA RESOLUTION APPROVING THE LEASE FINANCING OF EQUIPMENT AND AUTHORIZING THE EXECUTION, DELIVERY AND PERFORMANCE OF A MASTER EQUIPMENT LEASE/PURCHASE AGREEMENT AND SEPARATE SCHEDULES TO IT, AND RELATED DOCUMENTS AND ACTIONS WHEREAS, the Town Council of the Town of Vinton (the "Council") has determined it is in the best interest of the Town of Vinton, a body politic of the Commonwealth of Virginia (the "Town") to finance various vehicles and equipment (the "Project"); and WHEREAS, US Bancorp Government Leasing and Finance (the "Provider") has indicated its willingness to provide financing for the Project and related costs in an amount not to exceed $800,000; and WHEREAS, the financing of the Project will be accomplished in accordance with the documents (the "Financing Documents") described below: (a) Master Equipment Lease/Purchase Agreement (the "Lease/Purchase Agreement"), whereby the Provider and the Town agree to conditions and provisions related to the acquisition and leasing of tangible and intangible personal property by the Provider to the Town, and the use and maintenance of the personal property by the Town; (b) Schedule of Property No. 1, between the Provider and the Town, which with the Lease/Purchase Agreement creates the lease relative to the Project (the "Lease"); (c) Escrow Agreement among the Provider, the Town and US Bank, National Association, as escrow agent, whereby the proceeds provided by the Provider are deposited into an escrow fund and made available to the Town for the Project. THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VINTON, VIRGINIA: 1. Incorporation of Recitals. The recitals above are found and determined to be a part of this resolution. 2. Approval of Lease Financing Arrangement. The lease financing arrangement with Provider to accomplish the Project is approved. 2 3. Authorization of the Financing Documents. Any of the Mayor, Vice Mayor or Town Manager of the Town (each, an "Authorized Officer") is authorized to execute and deliver on behalf of the Town the Financing Documents to which the Town is party, with such changes, insertions or omissions as may be approved by the Authorized Officer executing them, whose approval shall be evidenced conclusively by the execution and delivery of such Financing Documents, subject to the following: (a) The rental payments under the Lease will be composed of principal and interest components and will result in a Contract Rate of interest under the Lease not greater than 3.00% per annum, with a final maturity of rental payments of not later than January 31, 2025; and (b) The principal components of the rental payments under the Lease will reflect an original principal amount not to exceed $800,000. The actions of any Authorized Officer in approving the final terms of the Financing Documents in accordance with this resolution shall be conclusive, and no further action shall be necessary on the part of the Council. 4. Rental Payments Subject to Appropriation; Annual Budget. The Town’s obligation to make the rental payments and all other payments pursuant to the Lease is specifically stated to be subject to annual appropriation therefor by the Council, and nothing in this resolution or the Financing Documents shall constitute a pledge of the full faith and credit or taxing power of the Town or compel the Council to make any such appropriation. Although recognizing that it is not empowered to make any binding commitment to make rental payments and any other payments required under the Lease beyond the current fiscal year, the Council states its intent to make annual appropriations for future fiscal years in amounts sufficient to make all such payments and recommends that future Councils do likewise during the term of the Lease. The Council directs the Town Manager, or such other officer who may be charged with the responsibility for preparing the Town’s annual budget, to include in the budget request for each fiscal year during the term of the Lease an amount sufficient to pay the rental payments and all other payments coming due under the Lease during such fiscal year. 5. Designation as Qualified Tax-Exempt Obligation. The Council designates the Lease as a Qualified Tax-Exempt Obligation, as defined in Section 265(b)(3) of the Internal Revenue Code of 1986, amended (the "Code"). The Council represents and covenants as follows: (i) The Council will in no event designate more than $10,000,000 of obligations as qualified tax-exempt obligations in the current calendar year, for the purpose of Section 265(b)(3) of the Code; (ii) The Town, all its “subordinate entities,” within the meaning of Section 265(b)(3) of the Code, and all entities which issue tax-exempt bonds on behalf of the Town and such subordinate entities have together not authorized to be issued more than $10,000,000 of tax-exempt obligations in the current calendar 3 year (not including “private activity bonds,” as defined in Section 141 of the Code, other than “qualified 501(c)(3) bonds,” as defined in Section 145 of the Code), including the Lease; (iii) Barring circumstances unforeseen as of the date of delivery of the Lease, the Town will not issue tax-exempt obligations itself or approve the issuance of tax-exempt obligations of any of such other entities if the issuance of such tax-exempt obligations would, when aggregated with all other tax-exempt obligations theretofore issued by the Town and such other entities in the current calendar year, result in the Town and such other entities having issued a total of more than $10,000,000 of tax-exempt obligations in such year (not including private activity bonds, other than qualified 501(c)(3) bonds), including the Lease; and (iv) The Council has no reason to believe that the Town and such other entities will issue in the current calendar year tax-exempt obligations in an aggregate amount that will exceed such $10,000,000 limit; provided however, that if the Town receives an opinion of nationally recognized bond counsel that compliance with any covenant set forth in (i) or (iii) above is not required for the Lease to be a qualified tax-exempt obligation, the Town need not comply with such restriction. 6. Authorization of Other Matters. The Authorized Officers and any other officer of the Town are each authorized to execute and deliver on behalf of the Town such other instruments, documents or certificates, and to do and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized by this resolution or contemplated by the Financing Documents, and all of the foregoing, previously done or performed by such officers of the Town, are in all respects approved, ratified and confirmed. 7. Authority of Officers and Agents. The officers and agents of the Town shall do all acts and things required of them by this resolution and the Financing Documents for the complete and punctual performance of all the terms, covenants and agreements contained in them. 8. Limitation of Liability of Officials of Town. No covenant, condition or agreement contained herein shall be deemed to be a covenant, agreement or obligation of a present or future member, officer, employee or agent of the Town in his individual capacity, and neither the members of the Town nor any officer thereof executing any Financing Document shall be liable personally on the Financing Document or be subject to any personal liability or accountability by reason of its execution. No member, officer, employee or agent of the Town shall incur any personal liability with respect to any other action taken by him pursuant to this resolution or the Financing Documents, provided he acts in good faith. 9. Headings. Any headings in this resolution are solely for convenience of reference and shall not constitute a part of the resolution nor shall they affect its meaning, construction or effect. 4 10. Effective Date. This resolution shall take effect immediately. This Resolution was adopted on motion made by Council Member ________________ and seconded by Council Member ____________________, with the following votes recorded: AYES: NAYS: APPROVED: _________________________________ Bradley E. Grose, Mayor ATTEST: _________________________________ Susan N. Johnson, CMC, Town Clerk 1 Meeting Date December 19, 2017 Department Administration Issue Consider adoption of a Resolution approving a variance of the Town’s Noise Ordinance to Avis Construction Company, Inc. Summary A building permit was issued by Roanoke County to Avis Construction on November 7, 2017, to replace existing concrete sidewalks and curbs and to add handicapped/ADA ramps and curb ramps. The construction work is to take place in the vicinity of Subway and China Wall restaurants, 987 and 989 Hardy Road, located at the Lake Drive Shopping Center. In the Town Code, the proposed construction falls under the provisions of Article II. Noise, Section 34-26. - Loud noises prohibited. The following acts are declared to be noise disturbances in violation of this article. The acts so specified shall not be deemed to be an exclusive enumeration of those acts which may constitute a noise disturbance and provided that the acts so specified as follows may still constitute a noise disturbance independently of the hours of day such acts take place: (1) Engaging in, or operating or causing to be operated any equipment used, in the construction, repair, alteration or demolition of buildings, streets, alleys or appurtenances thereto, except for emergency work, between the hours of 9:00 p.m. and 7:00 a.m. the following day. The use of construction vehicles for transportation to and from an active construction site may be done at any time. In order to minimize the disruption to the business tenants, and due to the fact that some of the work is directly in front of the entrances to these businesses that want to stay open during their regular business hours, Avis Construction submitted a request for a temporary variance/waiver to Vinton’s noise ordinance pursuant to Section 34-27 for Avis, as well as their subcontractors. As indicated in the letter, they plan to work during the hours of 9:00 p.m. to 7:00 a.m. during work week, from December 21, 2017, through January 31, 2018. Mr. Bulls, Vice President- Town Council Agenda Summary 2 Preconstruction Services with Avis will be present at the meeting to answer any questions that Council might have. Section 34-27. - Undue hardship variances. (a) Any person responsible for a noise or noise disturbance may apply to the town council for a variance or partial variance from the provisions of this article. The town council may grant such variance or partial variance if they find that: (1) The noise does not endanger the public health, safety or welfare; or (2) Compliance with the provisions of this article from which variance is sought would produce serious hardship without producing equal or greater benefit to the public. (3) In determining whether to grant such variance, the town council shall consider the time of day the noise will occur, duration of the noise, whether the noise is intermittent or continuous, its extensiveness, the technical and economic feasibility of bringing the noise into conformance with this article and such other matters as are reasonably related to the impact of the noise on the health, safety and welfare of the community and the degree of hardship which may result from the enforcement of the provisions of this article. (4) No variance or partial variance issued pursuant to this article shall be granted for a period to exceed one year, but any such variance or partial variance may be renewed for like periods if the town council shall find such renewal is justified after again applying the standards set forth in this article. No renewal shall be granted except upon application therefore. Attachment Written Request from Avis Construction Company, Inc. Resolution Recommendations Motion to adopt Resolution RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL, HELD ON TUESDAY, DECEMBER 19, 2017, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. WHEREAS, Avis Construction Company, Inc. was issued a building permit on November 7, 2017, to replace existing concrete sidewalks and curbs, and to add ADA and curb ramps at businesses located in the smaller shopping strip across from Big Lots in the Lake Drive Shopping Center; and WHEREAS, these businesses would like to remain open during normal business hours, and the proposed construction work is directly in front of the entrances of these businesses; and WHEREAS, Section 34-27 of the Town of Vinton Code establishes certain standards for the Town Council to grant variances from the provisions of the noise ordinance to avoid undue hardship upon consideration of certain factors set forth in sub-section (a) of Section 34-27; and WHEREAS, in order to minimize the disruption to the business tenants and their customers, Avis Construction Company, Inc. is requesting a temporary variance to the Town of Vinton’s noise ordinance for Avis and their subcontractors so the construction work can be performed during 9:00 p.m. to 7:00 a.m. from the period from December 21, 2017, through January 31, 2018; and WHEREAS, Avis Construction Company, Inc. has indicated that the construction activity will not be a continuous daily operation and will not take place every day during the work week, nor on holidays or Sundays. NOW THEREFORE, BE IT RESOLVED, by the Council of the Town of Vinton, Virginia, as follows: 1. That the provisions of Section 34-26. – Loud noises prohibited, subsection (1) and Section 34-26. – Declaration of policy of Article II. – Noise; be waived from 9:00 p.m. on December 21, 2017, to 7:00 a.m. on January 31, 2018. 2. That this variance is granted specifically to Avis Construction Company, Inc. and their subcontractors for the permitted construction work to be done at the smaller shopping strip in Lake Drive Plaza Shopping Center. This Resolution adopted on motion made by Council Member ________________ and seconded by Council Member ____________________, with the following votes recorded: AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: ____________________________________ Susan N. Johnson, CMC, Town Clerk