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HomeMy WebLinkAbout2/16/2016 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, February 16, 2016 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. CONSENT AGENDA 1. Consider approval of the minutes for the regular meeting of January 19, 2016. 2. Consider approval of the minutes for the Special meeting of January 30, 2016. F. AWARDS, RECOGNITIONS, PRESENTATIONS 1. Officer of the Month for January 2016 – Chief Dudley 2. Report on the Vinton Volunteer First Aid Crew Calendar Year 2015 – Wayne Guffey G. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. H. TOWN ATTORNEY I. TOWN MANAGER J. MAYOR K. COUNCIL 1. Comments from Council Members L. ADJOURNMENT Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr., Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 2 M. WORK SESSION 1. Briefing on Precision Fabrics Group (PFG), Inc. Property Dedication to the Town of Vinton for Glade Creek Greenway Construction. 2. Briefing on Memorandum of Understanding (MOU) for Administration of the Virginia Erosion and Sediment Control Program (VESCP) and the Virginia Stormwater Management Program (VSMP) between the County of Roanoke and the Town of Vinton and amendments to the ESC and SWM ordinances and SWM Design Manual. NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. Reasonable efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. NEXT TOWN COUNCIL MEETINGS/COMMITTEES: February 17, 2016 – 6:30 p.m. – Special Council Meeting – Closed Session – TOV Conference Room March 1, 2016 – 6:00 p.m. – Work Session following by Regular Council meeting at 7:00 p.m. March 2, 2016 – 7:30 p.m. – Public Works Committee meeting – TOV Conference Room Meeting Date February 16, 2016 Department Town Clerk Issue 1. Consider approval of the minutes for the regular meeting of January 19, 2016. 2. Consider approval of the minutes for the Special meeting of January 30, 2016. Summary None Attachments January 19, 2016 minutes January 30, 2016 minutes Recommendations Motion to approve minutes Town Council Agenda Summary 1 MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M. ON TUESDAY, JANUARY 19, 2016, IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Interim Town Manager Susan N. Johnson, Executive Assistant/Town Clerk Theresa Fontana, Town Attorney Pete Peters, Assistant Town Manager/Director of Economic Development Donna Collins, Human Resources Director Gary Woodson, Public Works Director Joey Hiner, Assistant Public Works Director Chris Linkous, Deputy Chief Chad Helms, Captain David Rodgers, Lieutenant-EMS Larry Whiting, Lieutenant-Fire The Mayor called the regular meeting to order at 7:00 p.m. The Council Member Adams, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. After a Moment of Silence, Council Member Scheid l Allegiance to the U.S. Flag. Roll call Under upcoming community events, Council Member McCarty announced the event on February 13th at The Woodland Place with Tru Sol. Pete Workshop will be held Vinton Library between 5:00 and 7:00 p.m. Council Member Adams approve the Consent Agenda as presented motion was seconded by Council Member McCarty voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Approved minutes for the regular meeting of January 5, 2016 The next item on the agenda was the recognition of promotions in the Fire/EMS 2 Lieutenant Larry Whiting, Lieutenant David Rodgers and Captain Chad Linkous pinned their badges. Barry Thompson, Interim Town Manager, commented that begun clean- The carport has has been cleaned creek in compliance with the request of our insurance carrier. Also, a contractor has been hired to paint the coverings on the windows. Council Member Scheid asked what Woodson commented that a chain-link fence will be installed and Ms. Scheid expressed concerns about how the fence would look. requested that the property be fenced. It will not be a perimeter fence, but building along the creek bank. commented that the grant request to VML has been submitted. Council Member Scheid asked what the total cost wou total $4,000 grant from VML. weather and that staff had in preparation for the event and alr Coordinator, has been in contact with the Police and together. The next item on the agenda was a briefing on Improvement Project. After brief comments by Mr. Thompson, he turned the meeting over to Mr. Woodson for a Power Point presentation. contract that was awarded for the sidewalks, 3 a ten percent (10%) administrative cost of $10,000 and the engineering fee was around $8,900. That brings the project, without any change orders, a total of $2,599 under budget. With regard to the addition of a four foot sidewalk, which is 85 feet long, along Jackson to Walnut at approve this extra work at a net cost to the Town of $971. The crosswalk striping at 3rd, 4th and 5th streets cost of approximately $1,000 cannot be the grant money striping cannot be part of the grant money approximate cost to paint the stripping would be $1,000, which would have about 1/7th of the thermal. At some discussion on stretch of road and perhaps we would want to hold off on the striping until we re-surface it. Vice Mayor Hare asked either painting or putting thermal which is a plastic material and lasts longer, but it twice the costs. area showi crosswalks and the proposed additional sidewalk. Mr. Woodson pointed out where would be installed. Mr. Woodson at the intersection of 1st section. He also commented that the area at 2nd project. The area at 3rd Town can stripe this area, b funds because also true of the crosswalks at 4th and 5th Streets. Mr. Peters commented that in his observation the locations that do not meet ADA requirements is due to the fact that both sides of the sidewalks have 4 After further discussion, Mr. Woodson commented that the project is and they additional sidewalk. If Council desires to do the striping of the crosswalks at 3rd, 4th and 5th Streets, they would have to go out to their that work done and pay for it with Town funds. He would recommend that done before any striping. recommended that the matter be brought back later numbers. Council gave their consensus. The next item on the agenda was a review of the Town of Vinton Project Management Report. Mr. an extensive project listing. Tonight staff is looking make it available continue to be provided to meeting of the month. was created with the management team. He had a simila had found it to be a tool for him to learn the projects is not to give fine- glance of items that may be important to Council as experience had been that this type of reporting had that updates are forthcoming. off of the list. Mr. Peters commented that the report would have a tab for each month. Projects that are The history of each project will maintained prior months. Vice Mayo would be a red highlight and Mr. Peters responded that could be done if it is the deadline, it could be highlighted a different color 5 After further discussion regarding the report, Vice Mayor Hare asked if this report would replace the monthly reports that are being provided by staff. Mr. Thompson responded that this was not intended to years. He is interested in m informa statistical information is wanted and less operational information. He would work with staff to come up a more standard format. Mr. Thompson next commented that a staff economic development committee will be consisting of the Fire Chief, Police Chief, Planning & Zoning Director, on economic development. downtown. The Mayor commented that he supported the idea because he was not sure a committee had ever been pulled together to look at everything the Town can do towards economic development. Council Member McCarty comme the Mayor because she had occasions to agencies that reque This would also keep them better was intended to do. results. Council Member Scheid asked what would be the Peters responded that he will s staff for their updates and it will be placed in Drop Box on February 2nd as an updated report continue monthly thereafter that she assumed any projects that Council felt needed to be included on the list along. 6 With regard to the economic development committee, the Mayor further would assume that the c couple of the Council members to also serve on that th Council so desired Member Scheid. I would be able to have a closed session just like any other public other Council committee meetings. Council Member McCarty made a motion to create motion was seconded by Council Member Adams; and ca voting: Vote 5-0; Yeas (5) – Scheid, Hare, Grose; Nays (0) - None. Member Scheid. Vice Mayor Hare asked what the charter would overlap with the functions of other committees. The Mayor responded that he thought the mission of this development opportunities, call on make informati that she responded that committee the Chamber for the extra funding they were given commented that her understanding at that time was owners to show statistics of t had to offer. She was in support of committee no longer needed committee is going to take the reins. She still felt like a report needed to be made to Council of where the funding is going. Mr. Tho Economic Development Committee 7 package together and this committee will need to concentrate on that as well as other information that the Town can offer any prospective businesses that we might talk with. Council had f purpose of the committee and having one person as contact. Mr. sees the committee developing a vi economic development and providing the tool box of what items he can have at his disposal to work with a prospect. Vice Mayor Hare commented that there was such a tool box in place five years ago. Mr. the process was refined, it needs to be revisited. After further discussion, seconded by Vice Mayor Hare and were carried by the following vote, with all members voting: Vote 5- 0; Yeas (5) – Grose; Nays (0) - None. 2016 to be on the same schedule wi Council committees. Appointed Mayor Grose and Council Member Scheid to serve on the June 30, 2016 Vice Mayor Hare commented that the Finance Committee met adjusted basis were expenditures were under. The same held true on the Utility Fund side, which was all rate-increased driven and not so much as volumes. money this year due to several decisions under for re-sale, year-to-date, show revenue o and but expenditures of a standpoint they are doing a phenomenal what they have been given and been left with. 8 depth review and look at the business plan. With regard to cash, we beginning of the year, which is what was Mr. Thompson was able to move money where it was needed in compliance with our policy. Mr. Thompson responded that it has been as of today. The budget timeline was discussed. The employee committee is being formed and that committee will work with t Committee. October 2015 and November 2015 financial reports; the motion was seconded by Adams members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) - None. November 2015 Financial Reports The Mayor commented that he appreciated the sense of excitement from staff and the desire to get things done. He also commented on crew that he passed on the way to the meeting that was working on a water break on Almond Drive. the current staff at the War Memorial for great job they are doing which he will pass on to the other members of Council. Comments from Council Members: Council Member Adams lobby and expressed appreciation to Susan Johnson and Julie Tucei project at the suggestion of Mr. Thompson. He also report that has been created. Council Member McCarty also expressed thanks for the project management report and the current Woodson for getting his report regarding the Walnut Avenue sidewalk project back to Council weeks. ann 9 With regard to the update on the process to fill the Police Chief position, Vice Mayor Hare first commented that he, Council Member Adams, Chief Dudley and Donna Collins met that afternoon. They have selected five candidates to interv Collins has been able to contact four of the five and they are all still interested. time with an interview panel during the day made up given a tour of the Town. Council interviews will be during the evening in closed session. There is one interview again. Council Member Scheid asked have for that candidate. responded that once the pool was narrowed down it would might want to interview again. After a review of their calendars, Council decided on interviews: January 29th, January 30th 1st and February 3rd begin at 6:30 p.m. that he will ask Ms. Collins to p and have them delivered. February 17th for second interviews, if needed. Council Member McCarty made a motion that Council go into a Closed Meeting pursuant to § 2.2- 3711 (A) of the 1950 Code of Virginia, as amended, real property for a public purpose, where discussion public body as authorized by subsection 3. The motion was seconded by Council Member Scheid and carried by the following roll call members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – Council went into Closed Meeting at 9:15 p.m. At 10:05 the Certification that the Closed Meeting was held in approved on motion by Vice Mayor Hare; seconded by Council Member Adams 10 Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Certification of Closed Meeting Following the closed session, Council had public discussion regarding the next 60-90 days. Once they take possession of licenses and permits to begin their business. probably be an opportunity to use the Cha Use grant for the first time. The property owner will and the revolving loan program as part of our CDBG grant. owner has asked staff to look at what incentives the Town can offer. We do not have a lot we can offer Annette Patterson from a new business start- see how she might be able to assist them. Council Member Scheid asked what is the property currently zoned commercial. This business wi not have plans right now to do any bottling, but they would have the retail side. They are also talking about getting a keg license so they can do business with the local restaurants. law has changed for breweries and that some breweries are using food trucks. Council Member Scheid asked if would play a role in a business like this incentives. The County does not have a micro- Thompson commented that he and Mr. Peters have meeting with the property owner Town staff. 11 for some time in a Vinton garage and they are all business people. the property with Poe and Cronk. Vice Mayor Hare made a motion to adjourn the meeting; the motion was Member Scheid and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: __________________________ Susan N. Johnson, Town Clerk MINUTES OF A SPECIAL MEETING OF VINTON TOWN COUNCIL HELD AT 8:30 A.M. ON SATURDAY, JANUARY 30, 2016 IN THE TOWN MANAGER CONFERENCE ROOM OF THE VINTON MUNICIPAL BUILIDNG, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA. MEMBERS PRESENT: Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor I. Douglas Adams, Jr. Sabrina McCarty Janet Scheid STAFF PRESENT: Barry W. Thompson, Interim Town Manager Jeff Dudley, Interim Police Chief Susan Johnson, Town Clerk Donna Collins, Human Resources Director The Mayor called the meeting to order at 8:30 a.m. The Town Clerk called the roll with Council Member Adams, Council Member McCarty, Council Member Scheid, Vice Mayor Hare and Mayor Grose present. Vice Mayor Hare made a motion that Council go into a Closed Meeting pursuant to § 2.2-3711 A (1) of the 1950 Code of Virginia, as amended, for discussion and interviews of prospective candidates for Chief of Police. The motion was seconded by Council Member Scheid and carried by the following roll call vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Council went into Closed Meeting at 8:35 a.m. At 7:26 p.m., the regular meeting reconvened and the Certification that the Closed Meeting was held in accordance with State Code requirements was approved on motion by Vice Mayor Hare, seconded by Council Member McCarty and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. Vice Mayor Hare made a motion to adjourn the meeting; the motion was seconded by Council Member Adams and carried by the following vote, with all members voting: Vote 5-0; Yeas (5) – Adams, McCarty, Scheid, Hare, Grose; Nays (0) – None. The meeting was adjourned at 7:27 p.m. APPROVED: ________________________________ Bradley E. Grose, Mayor ATTEST: ___________________________________ Susan N. Johnson, Town Clerk Meeting Date February 16, 2016 Department Police Issue Officer of the Month for January 2016 Summary The Officer of the Month for January 2016 will be recognized at the Council meeting. Attachments None Recommendations None Town Council Agenda Summary Meeting Date February 16, 2016 Department Vinton Volunteer First Aid Crew Issue Report on the Vinton Volunteer First Aid Crew Calendar Year 2015 Summary Assistant Chief Wayne Guffey will be present to give this report to Council. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date February 16, 2016 Department Planning and Zoning Issue Briefing on Precision Fabrics Group (PFG), Inc. Property Dedication to the Town of Vinton for Glade Creek Greenway Construction. Summary During an update given at a community meeting on the Glade Creek Greenway Project on January 16, 2014, it was suggested that the greenway be extended under the City of Roanoke’s Dale Avenue Bridge onto Precision Fabric Group’s (PFG) property. Since there is no sidewalk on the north side of the bridge on Dale Avenue, the proposed extension will provide a safer connection to the City of Roanoke’s Tinker Creek Greenway. The estimated total project cost for Glade Creek Greenway, including the proposed extension, is $256,953.00. The Greenway Construction Project is to be funded as follows: VDOT - $131,000; Novozymes - $ 50,000; Pathfinders - $12,500; Roanoke County - $ 20,000; and Vinton - $48,500, a total of $262,000. On July 23, 2014, representatives from the Town met with Mike Maust, PFG’s Plant Manager, regarding the proposed extension of the greenway. Mr. Maust indicated that he did not foresee any problems with the greenway being located on PFG’s property. On November 4, 2015, Town staff met with Mr. Maust, and he informed them that PFG, Inc. would like to dedicate the portion of the company’s property needed for the greenway to the Town. Appraisal on the portion of the property to be dedicated is being completed by Russell & Associates, with the necessary surveying and resubdivision plat being completed by Mattern & Craig. The anticipated completion date of the appraisal services, resubdivision plat, and deed of easement is by February 26, 2016. Attachment Preliminary subdivision plat Appraisal Report Recommendations No action required Town Council Agenda Summary 1 Meeting Date February 16, 2016 Department Planning and Zoning Issue Briefing on a Memorandum of Understanding (MOU) for the Administration of the Virginia Erosion and Sediment Control Program (VESCP) and the Virginia Stormwater Management Program (VSMP) between the County of Roanoke and the Town of Vinton and amendments to the ESC and SWM ordinances and SWM Design Manual. Summary On August 28, 2015, a formal request was sent to Thomas Gates, Roanoke County Administrator, for the County to administer and become the authority for the Town of Vinton’s Virginia Stormwater Management Program (VSMP). This includes, but is not limited to, administering and enforcing the VSMP regulations. The VSMP program requires the County to collect permit fees and remit the State’s portion of the fee to the State; review stormwater plan submittals; submit project information and coordinate with the Department of Environmental Quality (DEQ) on issuance of permit coverage; perform periodic inspections of construction sites; perform enforcement activities when required; and maintain records and report to DEQ annually. Roanoke County has been the authority in the Town of Vinton for Erosion and Sediment Control (ESC) since February 14, 1984. As of July 1, 2014, through MOU agreements, our development and construction plans are being reviewed and approved by County personnel for Stormwater Management (SWM) and ESC requirements; and building code compliance including fire protection requirements. Additionally, in order to stay in compliance with DEQ requirements, Roanoke County/Vinton must amend the ESC and the SWM Ordinances including the SWM Design Manuals. Town Staff has been working with Roanoke County personnel since September 2015 on the proposed changes to the ESC and SWM Ordinances; Design Manual; and the VESCP and VSMP MOU agreement. Town Council Agenda Summary 2 Roanoke County Board of Supervisors held a work session on January 26, 2016, to discuss the amendment to ESC and SWM ordinances and Design Manual and the proposed MOU agreement with the Town of Vinton for the administration of the VESCP and VSMP. The first reading of the ESC and SWM ordinances; SWM Design Manual; and the approval of the MOU agreement with the Town of Vinton is scheduled for February 9, 2016, and the second reading for February 23, 2016. Attachments 1. Draft MOU agreement between the County of Roanoke and Town of Vinton for the administration of the VESCP and VSMP. 2. PowerPoint presentation from the Roanoke County Board of Supervisors’ Work Session on January 26, 2016, regarding the proposed amendment to the ESC and SWM ordinances; Design Manual; and the proposed MOU agreement. Recommendations No action required County of Roanoke and Town of Vinton VESCP/VSMP MOU Agreement‐1/20/16 DRAFT Page 1 MEMORANDUM OF UNDERSTANDING (MOU) FOR ADMINISTRATION OF THE VIRGINIA EROSION AND SEDIMENT CONTROL PROGRAM (VESCP) AND THE VIRGINIA STORMWATER MANAGEMENT PROGRAM (VSMP) BETWEEN THE COUNTY OF ROANOKE, VIRGINIA AND THE TOWN OF VINTON, VIRGINIA DRAFT, JANUARY 20, 2015 THIS MEMORANDUM OF UNDERSTANDING (MOU) is made and entered this day of 2016, by and between the County of Roanoke, Virginia, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as the “County”, and the Town of Vinton, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as the “Town”. Purpose of the Memorandum WHEREAS, clean water is crucial to the quality of life of both County and Town residents as well as the economic vitality of the region and the Commonwealth of Virginia; and, WHEREAS, the County is currently recognized as the local “Virginia Erosion and Sediment Control Program (VESCP) Authority” within the County and the Town to regulate stormwater runoff from construction sites; and, WHEREAS, the County currently reviews and inspects new land disturbing activities for conformance with the Stormwater Management Design Standards, Hydrologic Design, and Best Management Practices (BMPs) of the Town; and WHEREAS, the VESCP and the Virginia Stormwater Management Program (VSMP) are becoming increasingly more inter-related and complex to administer; and WHEREAS, the Town has determined that it would be beneficial for the County to operate as the local VSMP Authority in the Town; and the County is willing to serve in this capacity. NOW THEREFORE, the County and the Town agree that their respective responsibilities are as follows: A. Responsibilities of the County: 1. The County shall continue to be the the local “VESCP Authority” (in the Town. 2. The County, upon approval by the Roanoke County Board of Supervisors of the revised Stormwater Management Ordinance, upon approval of this Memorandum of Understanding, and upon approval by the Virginia State Water Control Board shall become the local “Virginia Stormwater Management Program (VSMP) Authority” in the Town. 3. Roanoke County shall possess the authority and perform the duties of the local “VESCP Authority” as set forth in Chapter 8.1 of the Code of the County of Roanoke; Title 62.1, County of Roanoke and Town of Vinton VESCP/VSMP MOU Agreement‐1/20/16 DRAFT Page 2 Chapter 3.1, Article 2.3 of the Code of Virginia; and 9VAC25-840; as amended, or as set forth in such ordinances, statutes, and regulations that are enacted to succeed the above. 4. Roanoke County shall possess the authority and perform the duties of the local “VSMP Authority” as set forth in Chapter 23 of the Code of the County of Roanoke; Title 62.1, Chapter 3.1, Article 2.3 of the Code of Virginia; and 9VAC25-870; as amended, or as set forth in such ordinances, statutes, and regulations that are enacted to succeed the above. B. Responsibilities of the Town: 1. The Town shall adopt a Stormwater Management Ordinance that recognizes Roanoke County as the local VESCP authority. 2. The Town shall not issue any permits for activities that require VESCP and/or VSMP permits, until the VESCP and/or VSMP permits are issued. C. Previous Agreements 1. Previous agreements between the Town and the County concerning the VESP and the VSMP are void and superseded by this agreement. D. Fees 1. Roanoke County shall collect fees from regulated land-disturbing activities occurring within the Town, in accordance with the fee schedule adopted by the Roanoke County Board of Supervisors. 2. The fees for regulated land-disturbing activities within the Town shall be the same as those for regulated land-disturbing activities in other parts of the County. D. Amendments and Modifications This Memorandum of Understanding may be amended at any time by mutual consent of the parties, in writing. E. Termination This agreement may be terminated by either party upon giving 90 days written notice. If this agreement is terminated, the Town understands that it would need to obtain Virginia State Water Control Board approval to become the local VESCP and VSMP authority within the Town. F. Effective Date This Memorandum of Understanding shall become effective upon the endorsement of the parties as well as adoption of applicable ordinances; and approval by the Virginia State Water Control Board County of Roanoke and Town of Vinton VESCP/VSMP MOU Agreement‐1/20/16 DRAFT Page 3 for transfer of the local VSMP from the Town to the County; and it shall remain in effect unless terminated by one of the parties as noted above. In Witness Whereof, the parties herein have caused this document to be executed as the date of the last signature shown below. FOR ROANOKE COUNTY: Approved as to Form: BOARD OF SUPERVISORS OF COUNTY OF ROANOKE, VIRGINIA _______________________________ By __________________________________ Ruth Allen Kuhnel Thomas C. Gates County Attorney County Administrator STATE OF VIRGINIA, CITY/COUNTY OF ____________________, to-wit: The foregoing instrument was acknowledged before me this __________ day of ______________________, 20 , by Thomas Gates, County Administrator on behalf of the County of Roanoke, Virginia. ______________________________Notary Public Registration Number: _____________________ (SEAL) My commission expires: ___________________ County of Roanoke and Town of Vinton VESCP/VSMP MOU Agreement‐1/20/16 DRAFT Page 4 FOR TOWN OF VINTON: Approved as to Form: TOWN COUNCIL OF TOWN OF VINTON, VIRGINIA _______________________________ By __________________________________ Theresa Fontana Barry Thompson Town Attorney Interim Town Manager STATE OF VIRGINIA, CITY/COUNTY OF ____________________, to-wit: The foregoing instrument was acknowledged before me this __________ day of ______________________, 20 , by Barry Thompson, Interim Town Manager on behalf of the Town of Vinton, Virginia. ______________________________Notary Public Registration Number: _____________________ (SEAL) My commission expires: ___________________ Community Development Community Development Amendment Erosion and Sediment Control Ordinance; Stormwater Management Ordinance and Design Manual; and Review proposed Memorandum of Understanding with Town of Vinton January 26,2016 1 Agenda •Amendments to the Erosion and Sediment Control and Stormwater Management Ordinances •Review changes to the Stormwater Management Design Manual •Discuss an agreement with the Town of Vinton to merge their Virginia Stormwater Management Program with the County’s 2 Erosion and Sediment Control Ordinance •Chapter 8.1: Erosion and Sediment ordinance – Definitions and revisions in order to match State law – Expands the use of an Agreement in Lieu of, beyond a single- family residence to all land-disturbance activities less than 10,000 sq. ft – Maintains the current construction contingency amount at 10% 3 Stormwater Management (SWM) Ordinance •Chapter 23: Stormwater Management Ordinance – Definitions and changes in order to comply with State law – Extension of the County’s Virginia Stormwater Management Program authority to include the Town of Vinton – Simplify requirements for BMPs that serve individual residences – Reduce the amount of the construction contingency from 25% to 10% – Adopt a uniform schedule of civil penalties for violations of this ordinance 4 SWM Design Manual • The “Design Manual” contains requirements that supplement local ordinances; and state and federal regulations • The amendments before you today has been accepted by both Roanoke County Department of Community Development staff and the Roanoke Regional Homebuilders Association. 5 SWM Manual, Continue • Many chapters have numerous minor changes in spelling/grammar, acronyms and other technical or procedural requirements • The more significant proposed changes are as follows: –Chapter 1 – Information for development with wetlands –Chapter 2 – Submittal of a stormwater master plan for phased plans in a common plan development. –Chapters 2 and 5 – require additional information on stormwater plans to improve review efficiency and recordkeeping. 6 SWM Manual, Continue –Chapter 8 – Residential lot grading and drainage information required on initial subdivision/site plans in order to effectively administer VSMP –Chapter 15 –As-built record drawings: • Require consistent format to facilitate obtaining information for GIS • Provide more direction as to what is required on as built drawings • Require submission of digital CAD files (to assist with GIS updates and County tracking) 7 Virginia Stormwater Management Program (VSMP) Agreement with TOV • Currently, Roanoke County is the authority in the TOV for the Erosion and Sediment Control program • Roanoke County also reviews plans and inspects of BMPs while TOV administers the VSMP program • Proposal: County becomes local VSMP authority in the TOV. 8 NEXT STEP • February 9th - 1st reading of ordinances for the Erosion and Sediment Control (ESC) and Stormwater Management (SWM) Ordinances • February 23rd – 2nd reading, public hearing and adoption of ordinances (ESC & SWM) • February 9th adopt by resolution the amendments to the Stormwater Management Design Manual. • February 23rd approval of Memorandum of Understanding agreement with the Town of Vinton to administer the VSMP Community Development 9 Q & A