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Home My WebLink About2/21/2017 - Regular1 Vinton Town Council Regular Meeting Council Chambers 311 South Pollard Street Tuesday, February 21, 2017 AGENDA Consideration of: A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM B. MOMENT OF SILENCE C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS F. CONSENT AGENDA G. INTRODUCTIONS BY STAFF H. AWARDS, PRESENTATIONS, PROCLAMATIONS 1. Introduction of new Paramedic/Firefighter Wayne King and recognition of Lieutenant Larry Whiting in achieving his Paramedic certification – Deputy Chief Chris Linkous 2. Officers of the Month for January 2017 – Chief Tom Foster 3. Report on the Vinton Volunteer First Aid Crew for January 2017 – Chief Wayne Guffey 4. Request for funding presentations: a. Vinton Area Chamber of Commerce – Angie Chewning b. Mountain View Humane – Mark Brittain c. William Byrd High School PTSA After Prom – Lisa Kornegay I. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and questions for issues not listed on the agenda. J. TOWN ATTORNEY Bradley E. Grose, Mayor Matthew S. Hare, Vice Mayor Keith N. Liles, Council Member Sabrina McCarty, Council Member Janet Scheid, Council Member 311 South Pollard Street Vinton, VA 24179 (540) 983-0607 2 K. ITEMS REQUIRING ACTION 1. Consider adoption of a Resolution in honor of Kevin Alan Daining’s memory and service to the Town of Vinton – Town Manager 2. Consider adoption of a Resolution appropriating funds in the amount of $1,429.45 received for scrap metal to the Public Works budget – Joey Hiner 3. Consider adoption of a Resolution appropriating funds in the amount of $10,049.96 for the receipt of an insurance claim for fire damage to the Vinton War Memorial – Anne Cantrell 4. Consider a motion to accept or reject an offer by Sarah A. & Henry J. Brabham, IV to gift to the Town of Vinton a 0.555 acre of an existing private road located between Niagara Road and Vinyard Road in the Town of Vinton – Town Manager 5. Consider a motion to accept or reject an offer by Sarah A. & Henry J. Brabham, IV to gift to the Town of Vinton a stormwater best management facility consisting of 2.855 acres located between Niagara Road and Vinyard Road in the Town of Vinton – Town Manager L. BRIEFING 1. Presentation on a Safe Exchange Zone to be established by the Police Department – Chief Tom Foster M. TOWN MANAGER N. FINANCIAL REPORTS FOR DECEMBER 2016 AND JANUARY 2017 O. MAYOR P. COUNCIL Q. ADJOURNMENT NEXT TOWN COUNCIL/COMMITTEE MEETINGS: February 23, 2017 – 7:30 a.m. – Public Works Committee Meeting – Public Works Conference Room February 27, 2017 – 3:00 p.m. – Highway Safety Commission – Administrative Conference Room March 7, 2017 – 7:00 p.m. – Council Meeting – Council Chambers NOTICE OF INTENT TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT. will be made to provide assistance or special arrangements to qualified individuals with disabilities in order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior to the meeting date so that proper arrangements may be made. Meeting Date February 21, 2017 Department Fire & EMS Issue Introduction of new Paramedic/Firefighter Wayne King and recognition of Lieutenant Larry Whiting in achieving his Paramedic certification Summary Deputy Chief Linkous will be present at the meeting to make the introduction and recognition. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date February 21, 2017 Department Police Issue Officers of the Month for January 2017 Summary Chief Foster will read his Memo and recognize Lieutenant Glenn Austin, Sergeant Tim Lawless, Acting Sergeant Chris Froeschl, Detective Todd Bailey, Animal Control Officer Scott Hurt, Officer Silas Chapman and Officer Danny Cox. Attachments None Recommendations Recognize Officers Town Council Agenda Summary Meeting Date February 21, 2017 Department Vinton Volunteer First Aid Crew Issue Report on the Vinton Volunteer First Aid Crew for January 2017 Summary Chief Wayne Guffey will be present to give this report to Council. Attachments January 2017 Report Recommendations No action required Town Council Agenda Summary Vinton First Aid Crew Inc. P.O. Box 314 Vinton VA 24179 Office of the Chief WGuffey@vintonems.com January 2017 Report ➢Volunteer Truck hours was 521 of 480 possible hours for 108 % ➢We had a unit in service 100% of the volunteer time ➢Medic truck marked up 83% and a BLS Unit 17% ➢Responded to 84 out of 108 calls doing volunteer hours 78% ➢Handled 73 out of 108 calls doing volunteer hours 68% o Out of the 22 calls career handled 15 were 2 nd emergency calls ➢Fractile Response time was 8.94 ➢1840 man hours for the month of January ➢49members on roll at this time, 7 in the application process Wayne Guffey Chief Vinton First Aid Crew Meeting Date February 21, 2017 Department Administration Issue Request for funding presentations: a. Vinton Area Chamber of Commerce b. Mountain View Humane c. William Byrd High School PTSA After Prom Summary Representatives from the Community Agencies will be present to give a 10 minute presentation to support their request for funding in the FY2018 budget. Attachments FY2018 Request for Funding Applications Recommendations No action required Town Council Agenda Summary Meeting Date February 21, 2017 Department Administration Issue Consider adoption of a Resolution in honor of Kevin Alan Daining’s memory and service to the Town of Vinton Summary Kevin Daining, a Public Works employee, passed away on January 21, 2017. Council and staff want to honor his memory and service to the Town by adopting a Resolution to be made a part of the permanent Town record. Also, a plaque will be placed on his picture in the Municipal Building lobby and the family will be presented with a framed duplicate of that picture. Attachments Resolution Recommendations Motion to adopt Resolution Recognize family and make presentation Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 21, 2017, AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the citizens and employees of the Town of Vinton have been grieved by the death on Saturday, January 21, 2017, of Kevin Alan Daining, an employee of the Town of Vinton; and WHEREAS, Mr. Daining was a beloved husband, son, brother, friend and father; and WHEREAS, Mr. Daining loved all things outdoors whether it be hunting, fishing, hiking, and especially his canoe; and WHEREAS, Mr. Daining faithfully and effectively served the citizens of the Town of Vinton and the Public Works Department since October 14, 2013; and WHEREAS, Mr. Daining who was a very capable, energetic and trustworthy employee and faithful in the performance of his duties will be missed by his co-workers as well as those he served. NOW THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve this Resolution in honor of Kevin Alan Daining’s memory and service to the Town of Vinton. Town Council also requests the Town Clerk to provide an official copy to his family. This Resolution adopted on motion made by Council Member _________________, seconded by Council Member _______________, with the following votes recorded: AYES: NAYS: APPROVED: __________________________________ Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk Meeting Date February 21, 2017 Department Public Works Issue Consider adoption of a Resolution appropriating funds in the amount of $1,429.45 received for scrap metal to the Public Works budget. Summary A check in the amount of $1,429.45 has been received from D. H. Griffin Wrecking Company, Inc and deposited in Revenue Account 200.1901.001 Recoveries and Rebates. This check is for scrap metal property from the Public Works Department. It is necessary to appropriate the $1,429.45 to Public Works Operating Budget Account Number 200.1221.350 Public Works Administration , Maintenance and Repairs Building. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 21, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, the Town of Vinton had scrap metal property from the Public Works Department through D. H. Griffin Wrecking Company of Virginia; and WHEREAS, the revenue received from the scrap metal has been received into the Revenue Account 200.1901.001– Recoveries and Rebates in the amount of $1,429.45; and WHEREAS, in order that the money can be used for building needs and repair work in the Public Works Department, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the Public Works Operating Budget Account Number 200.1221.350 Town Garage, Maintenance and Repairs Building. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY: 200.1901.001 Recoveries and Rebates $1,429.45 200.25100 Appropriations $1,429.45 200.1221.350 Maintenance & Repair Building $1,429.45 200.25000 Estimated Revenue $1,429.45 This Resolution adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk Meeting Date February 21, 2017 Department War Memorial Issue Consider adoption of a Resolution appropriating funds in the amount of $10,049.96 for the receipt of an insurance claim for fire damage to the Vinton War Memorial Summary On December 14, 2016, the Vinton War Memorial sustained fire damage in the library room on the main floor during a rental event by a third party and said damage was in the amount of $10,049.96. The proper insurance filing was made with the VML Insurance Programs and a check in the amount of $7,549.96 (the total less our deductible of $2,500.00) was received. VML also reimbursed the Town for the deductible and a check in the amount of $2,500.00 has been received. VML mitigated with the third party for reimbursement of all expenses as a result of said fire damage. Council needs to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the War Memorial Operating Budget Account Number 200.7103.537 - Small Insurance Claims. Attachments Resolution Recommendations Motion to adopt Resolution Town Council Agenda Summary RESOLUTION NO. AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON TUESDAY, FEBRUARY 21, 2017 AT 7:00 PM IN THE COUNCIL CHAMBERS OF THE VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON, VIRGINIA WHEREAS, on December 14, 2016, the Vinton War Memorial sustained fire damage in the library room on the main floor during a rental event by a third party and said damage was in the amount of $10,049.96; and WHEREAS, the proper insurance filing was made with the VML Insurance Programs and a check in the amount of $7,549.96 (the total less our deductible of $2,500.00) was received in the Revenue Account 200.1901.001- Recoveries and Rebates; and WHEREAS, the VML Insurance Programs also reimbursed the Town for the deductible and a check in the amount of $2,500.00 has been received in the Revenue Account 200.1901.001- Recoveries and Rebates and VML mitigated with the third party for reimbursement of all expenses as a result of said fire damage; and WHEREAS, it is necessary for the Vinton Town Council to appropriate the funds from the Revenue Account 200.1901.001 – Recoveries and Rebates to the War Memorial Operating Budget Account Number 200.7103.537 - Small Insurance Claims. NOW, THEREFORE, BE IT RESOLVED that the Vinton Town Council does hereby approve the following transaction: BUDGET ENTRY: 200.1901.001 Recoveries and Rebates $10,049.96 200.25100 Appropriations $10,049.96 200.7103.537 Small Insurance Claims $10,049.96 200.25000 Estimated Revenue $10,049.96 This Resolution adopted on motion made by Council Member , seconded by Council Member , with the following votes recorded: AYES: NAYS: APPROVED: Bradley E. Grose, Mayor ATTEST: Susan N. Johnson, Town Clerk Meeting Date February 21, 2017 Department Council Issue Consider a motion to accept or reject an offer by Sarah A. & Henry J. Brabham, IV to gift to the Town of Vinton a 0.555 acre of an existing private road located between Niagara Road and Vinyard Road in the Town of Vinton. Summary Council considered this offer in a Closed Session at their November 15, 2016 meeting and voted at that meeting to table the matter. Council was further briefed on the matter at the February 7, 2017 meeting and requested that it be placed on this agenda for consideration. Attachments None Recommendations Motion to accept or reject offer Town Council Agenda Summary Meeting Date February 21, 2017 Department Council Issue Consider a motion to accept or reject an offer by Sarah A. & Henry J. Brabham, IV to gift to the Town of Vinton a stormwater best management facility consisting of 2.855 acres located between Niagara Road and Vinyard Road in the Town of Vinton. Summary Council considered this offer in a Closed Session at their November 15, 2016 meeting and voted at that meeting to table the matter. Council was further briefed on the matter at the February 7, 2017 meeting and requested that it be placed on this agenda for consideration. Attachments None Recommendations Motion to accept or reject offer Town Council Agenda Summary Meeting Date February 21, 2017 Department Police Department Issue Presentation on a Safe Exchange Zone to be established by the Police Department. Summary The Police Department is creating a Safe Exchange Zone that will allow families that exchange custody of their children, those that purchase items off of Craig’s list or yard sale pages, etc. to safely meet and exchange at this location, to feel safe knowing that an officer is close by and that the actions and events will be recorded on the Police Department surveillance system. Attachments None Recommendations No action required Town Council Agenda Summary Meeting Date February 21, 2017 Department Finance/Treasurer Issue Financial Reports for December 2016 and January 2017 Summary The Financial Reports for the periods ending December 31, 2016 and January 31, 2017 have been placed in the Town’s Dropbox and on the Town’s Website. The Finance Committee met on February 13, 2017 to discuss these reports and will make a presentation to Council at their Regular Meeting. Attachments December 2016 Financial Report Summary January 2017 Financial Report Summary Recommendations Motion to approve the December 2016 and January 2017 Financial Reports Town Council Agenda Summary Financial Report Summary Month Ending December 31, 2016 Revised Adopted YTD MTD YTD REMAINING % Budget Budget Posted BALANCE General Fund 200 Revenues 8,629,845 3,296,886 1,591,659 3,514,295 217,409 107% Accrued Revenue Adjustment (CDBG)0 0 Total Adj. Revenues 8,629,845 3,296,886 1,591,659 3,514,295 217,409 107% Expenditures 8,629,845 5,217,179 617,800 4,257,141 (960,038)82% Revenues over/(under) Expenditures (1,920,293)973,859 (742,846) Utility Fund 300 Revenues 3,684,151 1,728,360 509,899 1,926,724 198,364 111% Bond Series 2013 0 0 0 0 Operating Revenues 3,684,151 1,728,360 509,899 1,926,724 198,364 111% Expenditures 3,684,151 1,737,391 210,740 1,543,706 (193,685)89% Operating Expenditures 3,684,151 1,737,391 210,740 1,543,706 (193,685)89% Revenues over/(under) Expenditures (9,031)299,159 383,018 Stormwater Fund 600 Revenues 299,792 149,896 24,983 149,896 0 100% Expenditures 299,792 146,038 25,576 128,697 (17,341)88% Revenues over/(under) Expenditures 3,858 (593)21,199 Total All Funds Revenues 12,613,788 5,175,142 2,126,541 5,590,915 415,773 108% Expenditures 12,613,788 7,100,608 854,116 5,929,544 (1,171,064)84% Revenues over/(under) Expenditures (1,925,466)1,272,425 (338,629) 2/2/2017 8:09 AM Financial Report Summary Month Ending January 31, 2017 Revised Adopted YTD MTD YTD REMAINING % Budget Budget Posted BALANCE General Fund 200 Revenues 8,629,845 4,054,324 419,004 3,933,299 (121,025)97% Accrued Revenue 0 0 Total Adj. Revenues 8,629,845 4,054,324 419,004 3,933,299 (121,025)97% Expenditures 8,629,845 5,903,825 671,266 4,928,407 (975,418)83% Revenues over/(under) Expenditures (1,849,501)(252,262)(995,108) Utility Fund 300 Revenues 3,684,151 1,838,574 108,048 2,034,723 196,149 111% Bond Series 2013 0 0 0 0 Operating Revenues 3,684,151 1,838,574 108,048 2,034,723 196,149 111% Expenditures 3,684,151 2,032,502 237,231 1,780,936 (251,566)88% Operating Expenditures 3,684,151 2,032,502 237,231 1,780,936 (251,566)88% Revenues over/(under) Expenditures (193,928)(129,182)253,786 Stormwater Fund 600 Revenues 299,792 174,869 24,983 174,878 9 100% Expenditures 299,792 169,205 22,304 151,000 (18,205)89% Revenues over/(under) Expenditures 5,663 2,679 23,878 Total All Funds Revenues 12,613,788 6,067,767 552,035 6,142,900 75,133 101% Expenditures 12,613,788 8,105,533 930,800 6,860,344 (1,245,189)85% Revenues over/(under) Expenditures (2,037,766)(378,765)(717,444) 2/13/2017 10:03 AM