HomeMy WebLinkAbout7/17/2018 - Regular1
Vinton Town Council
Regular Meeting
Council Chambers
311 South Pollard Street
Tuesday, July 17, 2018
4:00 p.m. - ECONOMIC DEVELOPMENT TOUR
AGENDA
Consideration of:
A. 7:00 p.m. - ROLL CALL AND ESTABLISHMENT OF A QUORUM
B. MOMENT OF SILENCE
C. PLEDGE OF ALLEGIANCE TO THE U. S. FLAG
D. UPCOMING COMMUNITY EVENTS/ANNOUNCEMENTS
E. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA
ITEMS
F. CONSENT AGENDA
1. Consider approval of minutes of the Regular Council meeting of July 3, 2018
G. AWARDS, INTRODUCTIONS, PRESENTATIONS, PROCLAMATIONS
1. Introduction of new Principal Planner – Anita McMillan
2. Recognition of Chasity Barbour, War Memorial Facilities Manager – Pete Peters
3. Vinton Volunteer First Aid Crew Report for June 2018 – Chief Wayne Guffey
4. Vinton Volunteer Fire Department Report for June 2018 – Chief Richard Oakes
H. CITIZENS’ COMMENTS AND PETITIONS - This section is reserved for comments and
questions for issues not listed on the agenda.
I. TOWN ATTORNEY
1. Update on Cable Franchise Agreement
Bradley E. Grose, Mayor
Keith N. Liles, Vice Mayor
Sabrina McCarty, Council Member
Janet Scheid, Council Member
Michael W. Stovall, Council Member
Vinton Municipal Building
311 South Pollard Street
Vinton, VA 24179
(540) 983-0607
2
J. TOWN MANAGER
1. BRIEFINGS
2. ITEMS REQUIRING ACTION
a. Consider adoption of a Resolution approving the lease financing of
equipment and authorizing the execution, delivery and performance of a
master equipment lease/purchase agreement and separate schedules to
it and related documents and actions – Anne Cantrell
b. Consider adoption of a Resolution authorizing the Town Manager to file
an application for allocation of Virginia Department of Transportation
(VDOT) SMART SCALE funds for the Walnut Avenue Corridor
Improvements Phase 2 Project – Joey Hiner
c. Consider adoption of a Resolution authorizing the Town Manager to
execute current and future agreements and any modifications with the
Virginia Department of Transportation for road system enhancements –
Town Manager
3. COMMENTS/UPDATES
K. REPORTS FROM COUNCIL COMMITTEES
1. Finance Committee - Anne Cantrell
L. MAYOR
M. COUNCIL
N. ADJOURNMENT
O. WORK SESSION
1. Review of Council Orientation Manual
NEXT COMMITTEE/TOWN COUNCIL MEETINGS:
July 16, 2018 – 2:30 p.m. – Finance Committee meeting – TOV Conference Room
August 2, 2018 – 7:30 a.m. – Public Works Committee meeting – Public Works Conference
Room
August 7, 2018 – No regular meeting – Council will participate in National Night Out – 6:00 p.m.
– Charles R. Hill Senior Center
Reasonable
efforts will be made to provide assistance or special arrangements to qualified individuals with disabilities in
order to participate in or attend Town Council meetings. Please call (540) 983-0607 at least 48 hours prior
to the meeting date so that proper arrangements may be made.
Meeting Date
July 17, 2018
Department
Town Clerk
Issue
Consider approval of minutes of the Regular Council meeting of July 3, 2018
Summary
None
Attachments
July 3, 2018 minutes
Recommendations
Motion to approve minutes
Town Council
Agenda Summary
1
MINUTES OF A REGULAR MEETING OF VINTON TOWN COUNCIL HELD AT 7:00 P.M.
ON TUESDAY, JULY 3, 2018, IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET, VINTON,
VIRGINIA
MEMBERS PRESENT: Bradley E. Grose, Mayor
Keith N. Liles
Sabrina McCarty
Janet Scheid
Michael W. Stovall
STAFF PRESENT: Barry W. Thompson, Town Manager
Susan N. Johnson, Executive Assistant/Town Clerk
Theresa Fontana, Town Attorney
Pete Peters, Assistant Town Manager/Director of Economic
Development
Tom Foster, Police Chief
Joey Hiner, Public Works Director
William Herndon, Assistant Public Works Director
Brandan Gann, Financial Services Analyst
The Mayor called the regular meeting to
order at 7:00 p.m.
roll with
McCarty, Council Member Scheid, Council
Member Stovall and Mayor Grose present.
Roll call
After a Moment of Silence, Sierra Sanford
and Lisa Abshire led the Pledge of Allegiance to
the U.S. Flag.
The Mayor turned the meeting over to Susan
Johnson, the Town Clerk,
Investiture Service.
Michael W. Stovall and Sabrina M. McCarty
The Mayor next called for nominations for the
office of Vice Mayor. Council Member McCarty
made a motion to elect Keith N. Liles
was
voting: Vote 4-0; Yeas (4) –
Stovall, Grose; Abstain (1) - Liles. Ms. Johnson
then administered the Oath of Office to Mr. Liles
for the office of Vice Mayor.
Elected Keith N. Liles as Vice Mayor for a
term beginning July 1, 2018
June 30, 2020
The next item on the agenda was the
appointment of Council-
2
Thompson as Town Manager; Susan N. Johnson
as Town Clerk;
Treasurer/Finance Director; Thomas L. Foster as
Chief of Police and Theresa Fontana as Town
Attorney. The motion was seconded by Council
Member McCarty and carried by the following roll
call vote, with all members voting: Vote 5-0; Yeas
(5) – McCarty, Scheid, Stovall, Liles, Grose; Nays
(0) – None.
Re-appointed the five Council-appointed
officers for the next two years
The next item on the agenda was the
appointment of members to the Council-
appointed Committees. Council Member Scheid
made a motion to appoint members of Council to
ending June 30, 2020: Mayor Grose and Vice
Mayor
Committee; Mayor Grose and Janet Scheid to the
Finance Committee; Mike Stovall and Vice Mayor
Janet Scheid
Works Committee. The motion was seconded by
Vice Mayor Liles and carried by the following roll
call vote, with all members voting: Vote 5-0; Yeas
(5) – McCarty, Scheid, Stovall, Liles, Grose; Nays
(0) – None.
Appointed members of Council to the four
Council-
year terms ending June 30, 2020
The next item on the agenda was the
appointment to the 2018
Committees
motion to appoint Mayor
replace Matt Hare;
Grose and
replace Sabrina McCarty.
seconded by Council Member Scheid and
carried by the following roll call
members voting: Vote 5-0; Yeas (5) – McCarty,
Scheid, Stovall, Liles, Grose; Nays (0) – None.
Appointed
Human Development &
replace Mayor Grose and Mike Stovall to
Transportation to replace Sabrina McCarty
on the 2018 VML Policy Committees
The next item on the agenda was the
appointments to Boards, Commissions and
Committees. Council Member Stovall
motion to
following:
ending June 30, 2020;
Roanoke Valley Regional Cable TV Committee
for a term not to expire and Richard W. Peters to
for a one-
Appointed
June
3
seconded by Council Member Scheid and
carried by the following roll call
members voting: Vote 5-0; Yeas (5) – McCarty,
Scheid, Stovall, Liles, Grose; Nays (0) – None.
Richard W. Peters to the Greater Roanoke
Transit Company Board for a one-year
term beginning July 1
June 30, 2019
Under upcoming community events, Council
Member McCarty announced the following:
July 4 – Fireworks Event –
10 – 6-7 pm – Ice Cream Social - Vinton History
Museum; July 14 –
Low Low Chariot & Adam Rutledge
– Party in the Park with Chairmen of the Board –
make-
Legacy Motown Review.
Vice Mayor Liles made a motion to approve
the Consent Agenda as presented; the motion
was seconded by Council Member McCarty and
carried by the following
voting: Vote 5-0; Yeas (5) – McCarty, Scheid,
Stovall, Liles, Grose; Nays (0) – None.
Approved minutes of the Regular Council
meetings of June 5, 2018 and
2018
Under citizens’ comments and petitions,
Chris McCarty of Vinton
Plaza and other businesses in the vicinity. In
response to a questi
to state that they are not allowed on the property
have to leave. If they choose not to leave, they
can be charged with trespassing. After further
discussion, Chief Foster indicated th
action if necessary. They will also increase their
The next item on the agenda was a briefing
on the
for financing to purchase certain equipment from
the General Fund from the Town Manager’s CIP
Funding List for Fiscal Year 2018-2019.
Brandon Gann commented that
approved CIP funding for a Knuckle boom Truck
estimated cost of the t
period of time. A Knuckle boom Truck has
4
Waste Systems in Roanoke, Virginia, for a cost
of $156,803.42. The F
financing and the results were given to the Town
on Thursday, June 28th, with Hom
HomeTrust Bank has agreed to issue a 7-year
resolution for financing on Tuesday, July 17th.
The Town Clerk commented that members of
Council have been
Orientation Manual. At the July 17th Council
assistance of the Town Attorney. She reminded
beginning at 4:00 p.m. prior to the July 17th
meeting.
Council committees during the work session.
The Mayor commented on the quick
response
first aid to a crew member who had been cut on
the arm and transporting him to the Rescue
Squad building.
Comments from Council:
Liles commented on the pictures
Council Member Scheid
like on trash days and is looking forward to getting
the trashcans.
safe 4th
Vice Mayor Liles.
Maryland last week, Council Member Scheid also
commented on how important local journalism is
to the fabric of this community and thanked
Debbie Adams for her coverage of Town events.
Billy Obenchain and ex
comments from the Mayor and other members of
Council.
Council Member Stovall made a motion to
adjourn the meeting; the motion was seconded by
Council Member Scheid and
5
Yeas (5) – McCarty, Scheid, Stovall, Liles, Grose;
Nays (0) – None. The regular
adjourned at 7:52 p.m.
Meeting adjourned
APPROVED:
_______________________________
Bradley E. Grose, Mayor
ATTEST:
______________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
July 17, 2018
Department
Planning and Zoning
Issue
Introduction of Nathan McClung as the Planning and Zoning Department’s Principal Planner
Summary
Nathan McClung is one of many qualified candidates for the Principal Planner position that the
Selection Committee interviewed. Nathan excelled in the first interview, and was selected to participate
in a second and final interview where he further impressed the panel with his knowledge and demeanor.
Nathan earned his undergraduate degree in May 2016 in Public Affairs – Public Policy with Minor in
History from Virginia Tech. He completed his undergraduate degree in three years. Nathan was a
Housing Program Administration Intern for the City of Alexandria in the summer of 2015. As a housing
intern, Nathan conducted affordable housing development fee relief research; assisted with the
compilation of geographical data and mapping analyses for the Housing Urban Development required
Environmental Record Review to ensure affordable housing projects met the regulations concerning
sound, light, and emission pollution levels; and assisted with project monitoring and relocation
facilitation programs of the local citizens about their housing changes and relocation opportunities.
From the Fall 2016 through December 2017, Nathan was a Planning Consultant Intern with Town of
Tazewell. While interning in Tazewell, Nathan developed a strategic plan for Tazewell Today to
revitalize the Main Street of the Town; managed a planning grant that he awarded through the Virginia
Department of Housing and Community Development for a parking garage; conducted marketing
research and provided consultation to local businesses and potential entrepreneurs on the benefits of
operating on Main Street; and planned and coordinated local events that brought the local community
together. In May 2018, Nathan earned his Master of Public Administration (MPA) and completed the
Local Government Certificate Program from Virginia Tech. Nathan began working for the Town in the
Planning and Zoning Department on July 2, 2018.
Attachment
None
Recommendation
No action required
Agenda Summary
Meeting Date
July 17, 2018
Department
Administration
Issue
Recognition of Chasity Barbour, War Memorial Facilities Manager
Summary
Chasity Barbour recently completed her 10-month participation with Leadership Roanoke Valley and
was recognized for her achievement on June 6th at the program’s Graduation Ceremony held at Roanoke
College.
Leadership Roanoke Valley (LRV) was established in 1983 to encourage community leadership in the
region. The interactive program helps participants better understand issues facing the Roanoke region by
initiating creative problem solving to help build leadership skills and educate participants through
experiential learning on how to make a difference in business and within their community.
The LRV class of 2018 included 31 graduates from all aspects of the local business community,
including both the public and private sector employees.
Attachment
None
Recommendation
No action required
Agenda Summary
Meeting Date
July 17, 2018
Department
Vinton Volunteer First Aid Crew
Issue
Report for June 2018
Summary
Chief Wayne Guffey will be present to give this report to Council.
Attachments
June 2018 Report
Recommendations
No action required
Town Council
Agenda Summary
Vinton First Aid Crew Inc.
P.O. Box 314
Vinton VA 24179
July Council Report
Volunteer Truck hours was 465 of 468 possible hours for 99 %
Had 2 units marked up 80 hours
We had a unit in service 100% of the volunteer time
217 calls
o 101 career hour calls Monday thru Friday 0600-1800
o 116 Volunteer hours calls Night, weekend.
Call Break Down
o ALS 112
o BLS 52
o Service Calls 16
o Accidents 15
o Fire Calls 13
o Assist Rescue 4
o Rehab Calls 3
o Standbys 1
Call Location
o Vinton 128
o East County 51
o Roanoke County 33
Read Mtn. -21
Mt Pleasant- 4
North county- 2
Clearbrook-2
Cave Spring -1
Hollins- 1
Masons Cove 1
Back Creek -1
o Bedford 4
o Roanoke City 1
Medic truck marked up 95 % and a BLS Unit 5 %
Responded to 92 out of 116 calls doing volunteer hours 79%
Handled 91 out of 116 calls doing volunteer hours 78%
o Out of the 25 calls career handled
o 22 were 2nd emergency calls
o 1 When we only had a BLS Unit
o 1 were self-dispatched
o 1 when no unit in service
Fractile Response time was 9.65
o Average Reaction Time .52 Seconds
o Fractile Reaction Time 1.37
Calls Dispatch to Responding <2 Mins 97 %
1795 man hours for the month of May
Total of 119 transports
o Career 63
o Volunteer 56
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Hours Up 468 432 480 462 490 465
Hours Possible 468 432 480 468 492 468
Percentage 100 100 100 99 100 100
2nd Truck 56 69 186 211 182 80
46
8
43
2
48
0
46
8
49
2
46
8
10
0
10
0
10
0
99 10
0
10
0
56
69
18
6
21
1
18
2
80
0
100
200
300
400
500
600
Jan Feb Mar Apr May Jun
Hours Possible
Percentage
2nd Truck
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Volunteer unit in service 100 100 100 99 100 100 99.8
Jan Feb Mar Apr May Jun
Volunteer unit in service 100 100 100 99 100 100
100 100 100
99
100 100
98.4
98.6
98.8
99
99.2
99.4
99.6
99.8
100
100.2
Ax
i
s
T
i
t
l
e
Percentage of Unit in Service
01-18 02-18'03-18 04-18 05-18 06-18 07-18 08-18 09-18 10-18 11-18 12-18
TOTAL 227 251 204 212 230 217 0 0 0 0 0 0 1341
DAYLIGHT CALLS 06-18 98 117 82 81 98 101 577
VOLUNTEER 18-06 129 134 122 131 132 116 764
22
7
25
1
20
4
21
2
23
0
21
7
98
11
7
82
81
98 10
1
12
9
13
4
12
2
13
1
13
2
11
6
0
50
100
150
200
250
300
01-18 02-18'03-18 04-18 05-18 06-18
TOTAL
DAYLIGHT CALLS 06-18
VOLUNTEER 18-06
112
52
16 15 13
5 3 1 0
0
20
40
60
80
100
120
ALS BLS SERVICE ACCIDENTS FIRE CALLS ASST RESCUE REHAB STANDBYS TEC RES
June 2018 Call Break Down
217 Total Calls
128
51
33
4 1 0 0
0
20
40
60
80
100
120
140
Vinton East County Roanoke County Bedford City Franklin Botetourt
Call Location
June 2018
21
4
2 2
1 1 1 1
0 0 0
0
5
10
15
20
25
Roanoke County
Stations Assisted
June 2018
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Avg
ALS 95 100 98 94 89 95 95.2
BLS 5 0 2 6 11 5 4.8
95
100 98
94
89
95
5
0 2
6
11
5
0
20
40
60
80
100
120
Jan Feb Mar Apr May Jun
ALS
BLS
ALS/BLS percentage of truck mark up-ALS is perfereed
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Calls Dispatched 129 134 122 131 132 116 764
Calls Responded 105 107 108 113 120 92 645
Jan Feb Mar Apr May Jun
Calls Dispatched 129 134 122 131 132 116
Calls Responded 105 107 108 113 120 92
12
9
13
4
12
2
13
1
13
2
11
6
10
5
10
7
10
8
11
3
12
0
92
0
20
40
60
80
100
120
140
160
Ax
i
s
T
i
t
l
e
Calls Dispatched that the crew responded too
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Calls Dispatched 129 134 122 131 132 116 764
Calls Handled 100 106 106 107 115 91 625
12
9
13
4
12
2
13
1
13
2
11
6
10
0
10
6
10
6
10
7
11
5
91
0
20
40
60
80
100
120
140
160
Jan Feb Mar Apr May Jun
Calls Dispatched
Calls Handled
Calls that were disptached that the
volunteer crew handled
Goal is under 12 minutes
9.
5
6
8.
2
1
9.
5
9.
2
5
9.
6
5
9.
0
8
1.
3
2
1.
3
1
1.
2
4
1.
4
4
1.
4
8
1.
3
7
0.
5
1
0.
4
8
0.
4
1
0.
4
8
0.
5
2
0.
5
2
0
2
4
6
8
10
12
Jan Feb Mar Apr May Jun
Response Times
Fractile Response Fractile Reaction Average Response Time
1815
1676
2406
2228
2135
1795
0
500
1000
1500
2000
2500
3000
Jan Feb Mar Apr May Jun
Man Hours
Man Hours
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Career 86 103 58 72 65 63 447
Volunteer 50 66 62 58 60 56 352
Total 136 169 120 130 125 119 0 0 0 0 0 0 799
86
103
58
72
65
50
66 62 58 60
0
20
40
60
80
100
120
140
160
180
Jan Feb Mar Apr May
Transports
Career Volunteer Total
Meeting Date
July 17, 2018
Department
Vinton Volunteer Fire Department
Issue
Report for June 2018
Summary
Chief Richard Oakes will be present to give this report to Council.
Attachments
June 2018 Report
Recommendations
No action required
Town Council
Agenda Summary
June 2018 Vinton Vol. Fire Staffing
6-5-18 - 20 man hours
6-8-18 - 4 man hours
6-10-18 - 4 man hours
6-11-18 - 6 man hours
6-12-18 - 19 man hours
6-19-18 - 8 man hours
6-20-18 - 19 man hours
6-21-18 - 2 man hours
6-23-18 - 15 man hours
6-26-18 - 6 man hours
6-27-18 - 12 man hours
6-29-18 - 25 man hours
Total Man Hours - 142
Top 3 Man Hours for June 2018
Jonathan Parker - 73 Man Hours
Josh Parker - 16 Man Hours
Benny Powell - 16 Man Hours
Calls Dispatched to Vinton Fire Department for June 2018 - 55
• 34 calls dispatched during Volunteer Hours
• 21 calls dispatched during Career Hours
Top 3 Call types for the Month of June
20 - ALS & BLS related calls
9 – Vehicle Accidents
4 – Wire Down calls
Meeting Date
July 17, 2018
Department
Town Attorney
Issue
Update on Cable Franchise Agreement
Summary
The Town Attorney will give an update on the Cable Franchise Agreement and answer any
questions that Council might have.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 17, 2018
Department
Finance/Treasurer
Issue
Consider adoption of a Resolution approving the lease financing of equipment and authorizing
the execution, delivery and performance of a master equipment lease/purchase agreement and
related documents and actions
Summary
Council was briefed on the results of an RFP issued by VML/VACo for financing to purchase
equipment from the FY2018-2019 CIP Funding List on July 3, 2018. HomeTrust Bank offered
the lowest rate of 3.10% over a term of 7 years. Town Staff is requesting authorization by
resolution to enter into the loan agreement for the purchase of the equipment.
Attachments
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
1
RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, JULY 17, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,
VINTON, VIRGINIA
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF VINTON,
VIRGINIA, APPROVING THE FINANCING OF EQUIPMENT AND THE
EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS PREPARED
IN CONNECTION THEREWITH
WHEREAS, the Town Council of the Town of Vinton, Virginia (the "Council") has
determined it is in the best interest of the Town of Vinton, a body politic of the Commonwealth
of Virginia (the "Town") to undertake the financing of a knuckle boom truck (the “Project”), and
the Finance Director has now presented a proposal for the financing of such Project; and
WHEREAS, HomeTrust Bank has indicated its willingness to provide financing for the
Project in accordance with its proposal dated June 12, 2018. The amount financed shall not
exceed $162,000, the annual interest rate (in the absence of default or change in tax status) shall
not exceed 3.10%, and the financing term shall not exceed seven years from closing.
THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF VINTON, VIRGINIA:
1. The recitals above are found and determined to be a part of this resolution.
2. All financing contracts and all related documents for the closing of the financing
(the “Financing Documents”) shall be consistent with the foregoing terms. All officers and
employees of the Town are hereby authorized and directed to execute and deliver any Financing
Documents, and to take all such further action as they may consider necessary or desirable, to
carry out the financing of the Project as contemplated by the proposal and this resolution.
3. The Finance Director is hereby authorized and directed to hold executed copies of
the Financing Documents until the conditions for the delivery of the Financing Documents have
been completed to such officer's satisfaction. The Finance Director is authorized to approve
changes to any Financing Documents previously signed by Town officers or employees,
provided that such changes shall not substantially alter the intent of such documents or
certificates from the intent expressed in the forms executed by such officers. The Financing
Documents shall be in such final forms as the Finance Director shall approve, with the Finance
Director’s release of any Financing Document for delivery constituting conclusive evidence of
such officer's final approval of the Document’s final form.
4. The Town shall not take or omit to take any action the taking or omission of
which shall cause its interest payments on this financing to be includable in the gross income for
federal income tax purposes of the registered owners of the interest payment obligations.
2
5. To the extent necessary, the Town intends that the adoption of this resolution will
be a declaration of the Town’s official intent under Treas. Reg. §1.150-2 (the “Reimbursement
Regulations”) promulgated under the Internal Revenue Code of 1986, as amended, to reimburse
expenditures for the project. The Town intends that funds that have been advanced, or that may
be advanced, from the Town’s general fund, or any other Town fund related to the project, for
project costs may be reimbursed from the financing proceeds.
6. All prior actions of Town officers in furtherance of the purposes of this resolution
are hereby ratified, approved and confirmed. All other resolutions (or parts thereof) in conflict
with this resolution are hereby repealed, to the extent of the conflict.
7. This resolution shall take effect immediately.
This Resolution was adopted on motion made by Council Member ________________
and seconded by Council Member ____________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
_________________________________
Bradley E. Grose, Mayor
ATTEST:
_________________________________
Susan N. Johnson, CMC, Town Clerk
1
Meeting Date
July 17, 2018
Department
Public Works
Issue
Consider adoption of a Resolution authorizing the Town Manager to file an application for
allocation of Virginia Department of Transportation (VDOT) SMART SCALE funds for the
Walnut Avenue Corridor Improvements Phase 2 Project
Summary
Virginia Department of Transportation (VDOT) SMART SCALE grant funding is currently
available with applications for the grant due by August 1st.
In accordance with the Commonwealth Transportation Board (CTB) construction allocation
procedures, it is necessary that a Resolution be received from the sponsoring local jurisdiction
requesting VDOT to establish a SMART SCALE project in the Town of Vinton. The
prioritization process for Smart Scale shall be based, at a minimum on the following factors:
congestion mitigation, economic development, accessibility, safety, and environmental quality.
Improvements along the Walnut Avenue Corridor were indentified in the Roanoke Valley Area
Metropolitan Planning Organization (RVAMPO) Long Range Plan, the RVAMPO 2005
Regional Bikeway Plan, and the 2006 Pedestrian Access to Commercial Centers report prepared
by the RVAMPO. The Walnut Avenue Improvements Project was also identified in the Vinton
Area Corridors Plan, which was incorporated into the Vinton Comprehensive Plan by ordinance
on February 16, 2010. The Walnut Avenue Corridor is one of the eight designated Urban
Development Areas (UDA) of the Town of Vinton, as adopted by this Council on August 16,
2016,
The 2013 Regional Surface Transportation Program (RSTP) sidewalk project along Walnut
Avenue from 1st Street to 2nd Street has been completed, and the Walnut Avenue/5th Street
Town Council
Agenda Summary
2
bridge replacement project over Glade Creek has been completed through VDOT Six Year
Improvement Program (SYIP) and Town of Vinton funds.
Improvements along the Walnut Avenue Corridor from 5th Street to 1st Street would provide safer
bicycle and pedestrian access to downtown Vinton, the Glade Creek Greenway, Glade Creek
Greenway Phase 2, which is currently in design, and the Roanoke Valley Greenway system; add
sidewalks, curb and gutter, and storm drain facilities to the north side; connect sidewalks and
enhance vehicular access management on the south side; and place street lights; with a goal of
improving the aesthetics of one of the entrance corridors of the Town, and a conduit directly to
downtown.
If Council were to consider this SMART SCALE grant application, it would not require a local
match from the Town of Vinton. It is important for the Town to be considered in this year’s
funding cycle because if we miss this cycle, it will be two years before we can make application
again.
Council was briefed on this matter by Pete Peters at the May 8th Council meeting and by Jay Guy
with VDOT at the June 19th meeting.
Attachments
Aerial Maps
Resolution
Recommendations
Motion to adopt Resolution
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RESOLUTION NO.
AT A REGULAR MEETING OF THE VINTON TOWN COUNCIL HELD ON
TUESDAY, JULY 17, 2018, AT 7:00 P.M., IN THE COUNCIL CHAMBERS OF THE
VINTON MUNICIPAL BUILDING LOCATED AT 311 SOUTH POLLARD STREET,
VINTON, VIRGINIA
WALNUT AVENUE IMPROVEMENTS PROJECT
A RESOLUTION authorizing the Town Manager for and on behalf of the Town of
Vinton, to file an application for allocation of Virginia Department of Transportation (VDOT)
SMART SCALE Program funds.
WHEREAS, in accordance with the Commonwealth Transportation Board (CTB)
construction allocation procedures, it is necessary that a Resolution be received from the
sponsoring local jurisdiction requesting the Virginia Department of Transportation (VDOT) to
establish a SMART SCALE project in the Town of Vinton, Virginia; and
WHEREAS, the prioritization process for Smart Scale shall be based, at a minimum on
the following factors: congestion mitigation, economic development, accessibility, safety, and
environmental quality; and
WHEREAS, improvements along the Walnut Avenue Corridor were indentified in the
Roanoke Valley Area Metropolitan Planning Organization Long Range Plan; and
WHEREAS, bicycle improvements along the Walnut Avenue Corridor were included in
the 2005 Regional Bikeway Plan for the Roanoke Valley Area Metropolitan Planning
Organization; and
WHEREAS, pedestrian improvements along the Walnut Avenue Corridor were included
in the 2006 Pedestrian Access to Commercial Centers report prepared by the Roanoke Valley
Area Metropolitan Planning Organization; and
WHEREAS, the Walnut Avenue Improvement Project was identified in the Vinton Area
Corridors Plan, which was incorporated into the Vinton Comprehensive Plan by ordinance on
February 16, 2010; and
WHEREAS, improvements along the Walnut Avenue Corridor, from 5th Street to 1st
Street, will provide safer bicycle and pedestrian access to downtown Vinton, the Glade Creek
Greenway, Glade Creek Greenway Phase 2, which is currently in design, the Roanoke Valley
Greenway system; and
WHEREAS, the addition of sidewalks, curb and gutter, defined vehicular entrances, and
street lights will benefit the safety and aesthetics of this entrance corridor into the Town; and
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WHEREAS, this project is located within the Walnut Avenue Corridor, which is one of
the eight designated Urban Development Areas (UDA) of the Town of Vinton, as adopted by this
Council on August 16, 2016; and
WHEREAS, the 2013 Regional Surface Transportation Program (RSTP) sidewalk project
along the south side of Walnut Avenue from W. Jackson Avenue to just past 2nd Street has been
completed; and
WHEREAS, the Walnut Avenue/5th Street bridge replacement project over Glade Creek
has been completed through VDOT Six Year Improvement Program (SYIP) and Town of Vinton
funds.
NOW, THEREFORE, BE IT RESOLVED, the Council of the Town of Vinton endorses
the SMART SCALE candidate project for Walnut Avenue Improvements Project from 5th Street
to 1st Street, and directs staff to formally apply for the project under the Construction District
Grant Program by the August 1st, 2018 deadline.
BE IT FURTHER RESOLVED, that the Town of Vinton hereby agrees to enter into a
project administration agreement with the Virginia Department of Transportation (VDOT) and
provide the necessary oversight to ensure the project is developed in accordance with all state
and federal requirements for design, right-of-way acquisition, and construction of a federally
funded transportation project.
BE IT FURTHER RESOLVED, that the Town of Vinton will be responsible for
maintenance and operating costs of any facility constructed with SMART SCALE Program
funds unless other arrangements have been made with VDOT.
BE IT FURTHER RESOLVED, that if the Town of Vinton subsequently elects to cancel
this Project, the Town of Vinton hereby agrees to reimburse VDOT for the total amount of costs
expended by VDOT through the date VDOT is notified of such cancellation. The Town of
Vinton also agrees to repay any funds previously reimbursed that are later deemed ineligible for
the Federal Highway Administration.
This Resolution adopted on motion made by Council Member _____________ and seconded by
Council Member ________________, with the following votes recorded:
AYES:
NAYS:
APPROVED:
___________________________________
Bradley E. Grose, Mayor
ATTEST:
_____________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
July 17, 2018
Department
Administration
Issues
Consider adoption of a Resolution authorizing the Town Manager to execute current and future
agreements and any modifications with the Virginia Department of Transportation for road
system enhancements.
Summary
The attached Resolution includes language authorizing the Town Manager to sign agreements,
but also provides the Commonwealth a commitment from the Town that they are budgeting for
the local funds required for any projects under agreement with VDOT. This "blanket" approval
avoids having to return to Town Council for every agreement approval. Also attached is a
similar Resolution (No. 2062) which was adopted by Council on May 6, 2014.
This Resolution will be reviewed by the Finance Committee at their meeting on Monday, July
16th
Attachments
Resolution No. 2062
Resolution
Recommendations
Motion to adopt Resolution
Town Council
Agenda Summary
RESOLUTION NO.
AT A REGULAR MEETING OF VINTON TOWN COUNCIL HELD ON TUESDAY,
JULY 17, 2018 AT 7:00 P.M. IN THE COUNCIL CHAMBERS OF THE VINTON
MUNICIPAL BUILDING, 311 SOUTH POLLARD STREET, VINTON, VIRGINIA.
AUTHORIZING A LOCAL OFFICIAL TO EXECUTE AGREEMENTS
WITH THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT)
AND ACKNOWLEDGMENT OF LOCAL FUNDING COMMITMENT AS
REQUIRED IN VDOT FUNDING AGREEMENTS
WHEREAS, the Town of Vinton desires to have and maintain a safe and efficient road system;
and
WHEREAS, from time to time the Town of Vinton and the Virginia Department of
Transportation (VDOT) work together to enhance the transportation system; and
WHEREAS, certain agreements between the Town of Vinton and VDOT must be executed for
this cooperative work to be accomplished.
NOW, THEREFORE, BE IT RESOLVED, that the Council of the Town of Vinton does
hereby authorize the Town Manager to execute agreements, and any modifications to such
agreements, with VDOT as needed to advance transportation projects; and,
BE IT FURTHER RESOLVED, that the Council of the Town of Vinton does hereby commit
to fund its local share of preliminary engineering, right of way, and construction (as applicable)
of the project(s) under agreement with the Virginia Department of Transportation in accordance
with the project agreement(s) financial documents.
This Resolution adopted on motion made by _________________, seconded by ______________,
with the following votes recorded:
AYES:
NAYS:
APPROVED:
________________________________________
Bradley E. Grose, Mayor
ATTEST:
_______________________________________
Susan N. Johnson, CMC, Town Clerk
Meeting Date
July 17, 2018
Department
Finance/Treasurer
Issue
Finance Committee
Summary
The Finance Committee will meet on July 16, 2018 and will make a presentation to Council at
their Regular Meeting.
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary
Meeting Date
July 17, 2018
Department
Council
Issue
Work Session – Review of Council Orientation Manual
Summary
We will review sections of the Orientation Manual that was provided to Council at the July 3rd
meeting with the assistance of the Town Attorney.
Other items of discussion will be:
Council Committee structure
Monthly Reports
o Departmental reports
o Project Management report
o Volunteer First Aid Crew
o Volunteer Fire Department
Attachments
None
Recommendations
No action required
Town Council
Agenda Summary